HomeMy WebLinkAbout08/30/1999
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THE MUNICIPALITY OF CLARINGTON
General Purpose and Administration Committee
August 30, 1999
Minutes of a meeting of the General Purpose and
Administration Committee held on Monday,
August 30, 1999 at 9:30 a.m., in the Council
Chambers.
ROLL CALL
Present Were:
Acting Mayor Trim
Councillor J. Mutton
Councillor M. Novak
Councillor J. Rowe
Councillor J. Schell
Councillor T. Young
Absent:
Mayor Hamre (due to illness)
Also Present:
Chief Administrative Officer, F. Wu
Director of Community Services, J. Caruana (untilll:OO a.m.)
Fire Chief, M. Creighton (until II :00 a.m.)
Director of Planning and Development, D. Crome (until 11 :00 a.m.)
Deputy Treasurer, N. Taylor (until 11:00 a.m.)
Director of Public Works, S. Vokes (until 11:00 a.m.)
Deputy Clerk, M. Knight Stanley
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Acting Mayor Trim chaired this portion of the meeting.
DISCLOSURES OF PECUNIARY INTEREST
MINUTES
There were no disclosures of pecuniary interest stated at this meeting.
Resolution #GPA-396-99
Moved by Councillor Mutton, seconded by Councillor Novak
THAT the minutes of a regular meeting of the General Purpose and Administration
Committee held on July 5, 1999, be approved.
"CARRIED"
DELEGA nONS
(a) Mark A. Foley, The Foley Group, 319 College Avenue, P.O. Box 11
Oshawa, LIH 7K8 advised that he concurs with the recommendations contained in
Report PD-94-99 and was present to answer questions from Members of the Committee.
(b) Harvey Thompson, 4720 Concession Road 6, Newtonville, LOA lJO re: Report PD-
95-99 advised that waste can be moved safely if all the regulations are followed,
however, any movement of waste is a major concern to the community.
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August 30, 1999
DELEGA nONS CONT'D.
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Terry Fox Run
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(c) Janie Dodds, 3917 Clarke 8th Concession, R. R. #1, Orono, LOB IMO reo Report
PD-98-99 requested the following:
. five percent royalty of each book;
. that one page in the book be dedicated to describing the mandate ofLACAC; and
. LACAC would like a little bit of control for the dignity of the Committee.
(d) Leanne Gibson, c/o Walter Gibson, 3141 Gibson Road, Newcastle
LIB IL9 advised that she and her spouse, Derek Clark were present to inform
Members of the Committee and issue a Corporate Challenge "To Go The Distance" to
Municipal employees pertaining to the Terry Fox Run which is to be held on
September 19, 1999 between the hours of 9:00 a.m. and 12:00 noon at Memorial Park
Clubhouse.
(e) Don Welsh, Clarington Beech Centre, 26 Beech Avenue, Bowmanville
LI C 3A2 outlined the activities undertaken by the Older Adults Association and
introduced the newly elected members. He announced that an "open house" will be
held on September 10, 1999 to offer information on the current activities of the
Association. He noted that rental bookings continue to increase and that the fmancial
situation of the Association is favourable. There is a grant application to the Trillium
Foundation which is currently being processed for the purpose of hiring another staff
member who would be responsible for the rentals of the facility. The goal of the
Association for 1999 is to have a membership of600. He thanked Members of Council
and staff for all ofthe efforts undertaken on the Older Adult Associations' behalf.
(I) Sally Barrie, Clarington Beech Centre, 26 Beech Avenue, Bowmanville
LIC 3A2 informed Members of the Committee that the Clarington Beech Centre is an
ideal location to house the Community Care offices. The open door policy established
with the Clarington Older Adults is an arrangement which makes for a model
partnership towards offering health and older program services. She thanked Members
of Council and staff.
Resolution #GPA-397-99
Moved by Councillor Mutton, seconded by Councillor Young
THAT the order of the agenda be altered to allow for consideration of the delegation of
Leanne Gibson at this time.
"CARRIED"
Resolution #GPA-398
Moved by Councillor Mutton, seconded by Councillor Schell
THAT the delegation of Leanne Gibson pertaining to the Terry Fox Run be received and
acknowledged with thanks;
THAT the Municipality of Cia ring ton accept the Terry Fox Run Corporate Challenge;
THAT this matter be referred to the Marketing and Tourism Officer; and
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August 30,1999
THAT Leanne Gibson be advised of Council's decision.
"CARRIED"
The Director of Public Works, Steve Vokes, introduced Rick Pigeon, formerly of the Town
of Whitby, as the Municipality of Cia ring ton's Chief Building Official.
Councillor Novak chaired this portion of the meeting.
PLANNING AND DEVELOPMENT DEPARTMENT
Proposed Plan
Of Subdivision
18T -9900S
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Rezoning Appl.
Phip Limited
ZBA 99-018
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Resolution #GPA-399-99
Moved by Councillor Schell, seconded by Councillor Young
THAT Report PD-93-99 be received;
THAT the application for proposed plan of subdivision 18T-9900S, submitted by
Durham Capital Management Inc., dated February] 999, as per Attachment NO.2 to
Report PD-93-99 be approved subject to the conditions of Draft Approval contained
in Attachment No.3 to Report PD-93-99;
THAT the Mayor and Clerk be authorized by By-law to execute a Subdivision
Agreement between the Owner and the Municipality of Clarington at such time as
the agreement has been fmalized to the satisfaction of the Director of Public Works
and the Director of Planning and Development; and
THAT the Durham Region Planning Department, all interested parties listed in
Report PD-93-99 and any delegation be advised of Council's decision.
"CARRIED"
Resolution #GPA-400-99
Moved by Councillor Rowe, seconded by Councillor Young
THAT Report PD-94-99 be received;
THAT the revisions to the Zoning By-law Amendment from that which was
contained in the Public Notice be deemed minor in nature and that a new Public
Meeting to consider the Zoning By-law Amendment be deemed not necessary;
THAT the application to amend the Comprehensive Zoning By-law 84-63 of the
former Town of Newcastle, as amended, submitted by PHIP Limited to permit the
development of five (S) new, 12.0 metre minimum frontage single detached
dwelling lots and the retention of two existing dwellings fronting on Townline
Road, be approved, as amended to reduce the number of lots permitted to only four
(4) new, 12.0 metre minimum frontage single detached dwelling lots and the
retention of two existing dwellings fronting on Townline Road;
THAT the amending by-law attached to Report PD-94-99 be forwarded to Council
for approval;
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PLANNING AND DEVELOPMENT DEPARTMENT CONT'D.
Low Level
Radioactive Waste
Storage Facility
PLN 33.4.3
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THAT the "(R) - Holding" symbol be removed by By-law at such time as the
applicant has satisfied the requirements of the required consent applications; and
THAT the Durham Region Planning Department, all interested parties listed in
Report PD-94-99 and any delegation be advised of Council's decision.
"CARRIED"
Resolution #GPA-401-99
Moved by Councillor Schell, seconded by Councillor Trim
THAT Report PD-95-99 be received;
THAT the members of the Port Granby Low Level Radioactive Waste Advisory
Committee be thanked for their hard work and dedication in reviewing storage
options for the waste located at Port Granby;
THAT the Honorable Ralph Goodale, Minister of Natural Resources Canada, be
advised of the following recommendations:
(a) THAT Concept B (in-situ stabilization of waste) is acceptable to Council as
the preferred alternative for the long term management of the waste at Port
Granby;
(b) THAT Design Option B2 be endorsed as the Municipality's preferred option
for the management of the wastes at Port Granby, subject to the results of
detailed comprehensive environmental assessment;
(c) THAT no additional waste from other sites be received and stored at the Port
Granby site;
(d) THAT, in addition to the standard environment assessment issues, further
studies address the following issues:
. the concentration of Thorium-230 in the wastes located in the East Gorge;
. additional data in regards to the groundwater flow through the East Gorge
and contact with the wastes deposited in the middle till and lower sands
area;
. potential impacts of shoreline erosion control measures on other shoreline
properties in the area; and
. a contingency plan for the relocation of additional wastes in the event of
system failure
(e) THAT appropriate portions of Port Granby site be designed for natural
heritage and passive recreational purposes possibly including the waterfront
trail once the construction phase is complete and the waste management
facility is in operation;
(f) THAT the Municipality requests that the ownership of the Port Granby site be
transferred from Cameco Corporation to the Federal Government;
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PLANNING AND DEVELOPMENT DEPARTMENT CONT'D,
(g) THAT the Municipality's consideration of right of access to and use of the site
will be determined once the waste management facility is in operation;
(h) THAT the Federal Government establish a public liaison committee with
representation from area residents, the Municipality of Clarington, NRCan and
Cameco, to co-ordinate public involvement in all stages of planning, approval
and operation of the waste management facility;
(i) THAT the Federal Government report results of the monitoring program to
Council on a regular basis once the waste management facility is operational;
U) THAT the Federal Government provide assurances that Council will be
informed on a timely basis of any unusual occurrences at the Port Granby site
that may affect, or be perceived to affect, public health and safety; and
(k) THAT the Federal Government, in consultation with Council, investigate
alternatives to mitigate the impact on area residents resulting from truck traffic
during the construction of the waste management facility at Port Granby.
THAT staff be authorized to initiate an amendment to the Clarington Official Plan
to provide for the permanent storage of low level nuclear waste at the Port Granby
site and that a Public Meeting be held at such time as the environmental assessment
documents are prepared and the detailed design is complete; and
THAT all delegations and the interested parties listed in Report PD-95-99 be
provided a copy of Staff Report PD-95-99 and Council's decision, FORTHWITH.
"CARRIED"
Monitoring of
Committee of
Adjustment
Resolution #GPA-402-99
Moved by Councillor Mutton, seconded by Councillor Schell
THAT Report PD-96-99 be received;
THAT Council concur with the decisions ofthe Committee of Adjustment made on
July 15, July 29 and August 12, 1999 for Applications A99/028, A99/029 and
A99/032 to A99/035, inclusive; and
THAT Staff be authorized to appear before the Ontario Municipal Board to defend
the decisions of the Committee of Adjustment for Applications A99/028, A99/029
and A99/032 to A99/035, inclusive, in the event of an appeal.
"CARRIED"
Rezoning Appl. Resolution #GPA-403-99
Syvan Developments
Moved by Councillor Young, seconded by Councillor Mutton
THAT Report PD-97-99 be received;
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PLANNING AND DEVELOPMENT DEPARTMENT CONT'D.
LACAC
Bowmanville
Book
Part Lot Control
Veltri and Son
ZBA 99-025
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Part Lot Control
535078 Ontario
Limited
ZBA 99-028
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THAT the rezoning application ZBA 99-020 to amend the Zoning By-law to permit
the development of a day care facility and a commercial school, in addition to the
existing permitted uses, be approved and the amending by-law contained in
Attachment No.4 to Report PD-97-99 be forwarded to Council for approval;
THAT a copy of Report PD-97-99 and Council's decision be forwarded to the
Region of Durham Planning Department; and
THAT all interested parties listed in Report PD-97-99 and any delegations be
advised of Council's decision.
"CARRIED"
Resolution #GPA-404-99
Moved by Councillor Rowe, seconded by Councillor Schell
THAT Report PD-98-99 be received for information.
"CARRIED"
Resolution #GPA-405-99
Moved by Councillor Schell, seconded by Councillor Young
THAT Report PD-99-99 be received;
THAT the request submitted by Veltri and Son Limited for removal of Part Lot
Control in respect of Lots I to 9, all inclusive on Plan 40M-1970 be approved;
THAT the Part Lot Control By-law attached to Report PD-99-99 be approved and
forwarded to the Regional Municipality of Durham pursuant to Section 50(7) of the
Planning Act R.S.O. 1990, as amended; and
THAT all interested parties listed in Report PD-99-99 and any delegations be
advised of Council's decision.
"CARRIED"
Resolution #GPA-406-99
Moved by Councillor Rowe, seconded by Councillor Young
THAT Report PD-I 00-99 be received;
THAT the request submitted by 535078 Ontario Limited for removal of Part Lot
Control in respect of Lots 1 to 9, all inclusive and Blocks 11 & 12 on Plan
40M-1968 be approved;
THAT the Part Lot Control By-law attached to Report PD-IOO-99 be approved and
forwarded to the Regional Municipality of Durham pursuant to Section 50(7) of the
Planning Act R.S.O. 1990, as amended; and
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PLANNING AND DEVELOPMENT DEPARTMENT CONT'D.
THAT all interested parties listed in Report PD-100-99 and any delegations be
advised of Council's decision.
"CARRIED"
Acting Mayor Trim chaired this portion of the meeting.
CLERK'S DEPARTMENT
Heritage
Designations
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Animal Services
Monthly Report
July
Resolution #GPA-407-99
Moved by Councillor Rowe, seconded by Councillor Schell
THAT Report CD-29-99 be received;
THAT the appropriate by-laws be forwarded to Council upon receipt of all required
documentation; and
THAT the Clerk be authorized to carry out all actions necessary to complete the
process of property designation pursuant to the Ontario Heritage Act, R.S.O. 1990,
c.0.18 and detailed within Report CD-29-99.
"CARRIED"
Resolution #GPA-408-99
Moved by Councillor Novak, seconded by Councillor Mutton
THAT Report CD-30-99 be received for information; and
THAT a copy of Report CD-30-99 be forwarded to the Animal Alliance of Canada
and the Animal Advisory Committee.
"CARRIED"
Councillor Mutton chaired this portion of the meeting.
TREASURY DEPARTMENT
Lease Agreement
247 King Street
Newcastle
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Resolution #GPA-409-99
Moved by Councillor Schell, seconded by Councillor Young
THAT Report TR-52-99 be received;
THAT the By-law attached to Report TR-52-99 marked Schedule "A" be passed,
authorizing the Mayor and the Clerk to sign a rental agreement with Kaye Maher;
and
THAT Kaye Maher be advised of Council's actions.
"CARRIED"
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FIRE DEPARTMENT
Monthly Fire
Report - June
1999
Monthly Fire
Report - July
1999
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Councillor Schell chaired this portion of the meeting.
Resolution #GPA-410-99
Moved by Councillor Novak, seconded by Councillor Rowe
THAT Report FD-14-99 be received for information.
"CARRIED"
Resolution #GPA-411-99
Moved by Councillor Mutton, seconded by Councillor Young
THAT Report FD-IS-99 be received for information.
"CARRIED"
COMMUNITY SERVICES DEPARTMENT
Councillor Young chaired this portion of the meeting.
No Reports
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PUBLIC WORKS DEPARTMENT
Resolution #GPA-412-99
Monthly Report
on Building
Permit Activity
July, 1999
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Moved by Councillor Mutton, seconded by Councillor Rowe
THAT Report WD- 34-99 be received for information.
"CARRIED"
Acting Mayor Trim chaired this portion of the meeting.
Resolution #GPA-413-99
Motion by Councillor Mutron, seconded by Councillor Schell
August 30, 1999
THAT confidential Report ADMIN-27-99 be referred to the end of the agenda to be
considered at a "closed" meeting.
"CARRIED"
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ADMINISTRATION
Video Surveillance
Downtown Area
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August 30, 1999
Resolution #GPA-414-99
Moved by Councillor Novak, seconded by Councillor Young
THAT Report ADMIN-28-99 be received for information; and
THAT the Bowmanville, Newcastle and Orono RI.A. be advised of Council's
decision.
"CARRIED"
UNFINISHED BUSINESS
OTHER BUSINESS
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Big Brothers
Month
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Resolution #GPA-415-99
Moved by Councillor Novak, seconded by Councillor Schell
THAT the delegation of Don Welsh and Sally Barrie be acknowledged with thanks
and that congratulations be extended to the new Board Members.
"CARRIED"
Resolution #GPA-4l6-99
Moved by Councillor Novak, seconded by Councillor Schell
THAT the correspondence dated August 10, 1999 from Elly Macmaster,
Community Development Co-ordinator, Big Brothers of Clarington requesting
Proclamation of September as "Big Brother Month" be received;
THAT the month of September be Proclaimed "Big Brother Month" in the
Municipality of Clarington and advertised in accordance with Municipal policy;
THAT the flag raising ceremony be held on August 30, 1999; and
THAT ElIy Macmaster be advised of Council's decision.
"CARRIED"
Resolution #GPA-417-99
Moved by Councillor Schell, seconded by Councillor Rowe
THAT the meeting be "closed" for consideration of Confidential Report
ADMIN-27-99 pertaining to a personnel matter.
"CARRIED"
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ADJOURNMENT
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August 30, 1999
Resolution #GPA-418-99
Moved by Councillor Novak, seconded by Councillor Schell
THAT the actions taken at the "closed" meeting be ratified.
"CARRIED"
Resolution #GPA-419-99
Moved by Councillor Young, seconded by Councillor Rowe
THAT the meeting adjourn at 11:40 a.m.
"CARRIED"
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