HomeMy WebLinkAbout07/05/1999
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THE MUNICIPALITY OF CLARINGTON
General Purpose and Administration Committee
ROLL CALL
Present Were:
Absent:
Also Present:
July 5, 1999
Minutes of a meeting of the General Purpose and
Administration Committee held on Monday,
July 5, 1999 at 9:30 a.m., in the Council
Chambers.
Acting Mayor Schell
Councillor J. Mutton
Councillor M. Novak
Councillor J. Rowe
Councillor C. Trim
Councillor T. Young
Mayor Hamre (on vacation)
Chief Administrative Officer, F. Wu
Community Services, J. Caruana
Fire Chief, M. Creighton
Treasurer, M. Marano
Manager, Development Review Branch, L. Taylor
Director of Public Works, S. Vokes
Municipal Clerk, P. Barrie
DISCLOSURES OF PECUNIARY INTEREST
Acting Mayor Schell chaired this portion of the meeting.
MINUTES
Councillor Novak indicated that she would be disclosing a pecuniary interest with
respect to Addendum to Report PD-70-99 and all delegations related thereto.
Resolution #GPA-354-99
Moved by Councillor Mutton, seconded by Councillor Rowe
THAT the minutes of a regular meeting of the General Purpose and Administration
Committee held on June 21,1999, be corrected as follows:
. Page 2, item (d), correction to the spelling of Chris Conti: and
. Page 4, item (m), change the words "as a cat owner" to read "as a dog owner";
and
THAT the minutes, as corrected, be adopted.
"CARRIED"
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PRESENTATIONS
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July 5, 1999
(a) Harvey Thompson, Chair, Glenn Case and Duncan Moffett, Low Level
Radioactive Waste Advisory Committee presented the final report on
conceptualizaion of on-site low level radioactive waste storage facility designs
for the Port Granby Waste Management Facility which has been prepared by
GolderISENES. The consultants put forward two conceptual approaches for
the management of the wastes stored at the facility. One approach would have
required moving all the wastes to a new mound. This option was totally
rejected by the Committee because it did not meet the objective of minimal
disruption of the wastes. The other conceptual approach is ill-situ
management.
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Before any decision is made on whether to choose options 1 or 2, more
detailed data must he obtained in regards to the ground water flow through the
east gorge area. This study should focus on the lode of wastes at the middle
till and lower sands area. The time frame that the process of constructing a
long-term storage facility for the wastes at Port Granby is about 9 to 10 years.
The Committee made the following recommendations:
Local tribunal for compensation to area residents in case of damages or
accidents;
Ownership of property be transferred from Cameco to the Federal
Government
Right of access should be transferred to the Municipality of Clarington
Site could be used for passive parkland (say use, bicycle trails, etc)
Proposed use does not burden the Municipality with excessive
maintenance and upkeep
Keep area residents informed in every step' of the process
Federal Government should maintain and monitor the site and report to
Council once yearly
There should be an active environmental monitoring system (with local
residents involved) over the construction period of the facility
Municipality of Clarington should not accept additional wastes from any
other source
(b) Bernie Chandler, Deloilte & Touche, Toronto North, 5140 Yonge Street,
Suite 1700, North York, M2N 6L 7 presented the Consolidated Financial
Report and Auditors reports for 1998. He indicated that it was a clean audit
and that the Municipality is in a good fmancial situation with the surpluses of
the Municipality being well managed during the year. Mr. Chandler thanked
staff for their assistance during the audit.
Resolution #GPA-355-99
Moved by Councillor Mutton, seconded by Councillor Trim
THAT the order of the agenda be altered to allow for consideration of Report
TR-33-99 at this time.
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"CARRIED"
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REPORTS
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1998 Audit Report
and Management
letter
DELEGATIONS
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July 5, 1999
Resolution #GPA-356-99
Moved by Councillor Mutton, seconded by Councillor Novak
THAT Report TR-33-99 be received;
THAT the presentation by Deloitte and Touche on the 1998 Financial Statements be
acknowledged with thanks;
THAT the Financial Statements for the year ended December 31, 1998 be adopted;
THAT once Bill 79 capping impacts are known, the amended information be
forwarded to the Ministry of Municipal Affairs and Housing;
THAT recommendations contained in the management letter be reviewed by staff
and addressed appropriately and report back on any necessary changes; and
THAT the firm of Deloitte and Touche be appointed-as the Municipality's Auditors
for the 1999 year end audit.
"CARRIED"
(a) Kelvin Whalen, 1029 McNichol Avenue, Scarborough, MIW 3W6
indicated concurreuce with the recommendations contained in Report PD-81-99,
however, he requested condition # 1 0 contained in the conditions of approval of fmal
plan registration be amended by changing the date of January I, 2000 to read
January 1,2001.
(b) Mark Foley, The Foley Group, 319 College Avenue, Oshawa, LIH 7K8
addressed Committee in support of the recommendations contained in Report PD-82-99
and offered to answer any questions Committee Members may have.
(c) Mrs. Robyn Rickard, 5 Clarke Street, Newcastle, LIB ICI was called but was not
present.
(c) Ken Donaldson, 527 Mill Street South, Newcastle, LIB ICI was called but was not
present.
(e) Mr. Duncan, 27 Boulton Street, Newcastle, LIB IL9 advised that he would be
addressing Council during the special meeting on July 19, 1999 with respect to Report
PD-85-99.
(I) Mr. Eilbeck, 27 Boulton Street, Newcastle, LIB IL9 advised that he would be
addressing Council during the special meeting on July 19, 1999 with respect to Report
PD-85-99.
(g) Mr. D. Rickard, 27 Boulton Street, Newcastle, LIB I L9 advised that he would be
addressing Council during the special meeting on July 19, 1999 with respect to Report
PD-85-99.
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July 5, 1999
DELEGATIONS CONT'D.
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(h) Mr. G. Carveth, 27 Boulton Street, Newcastle, LIB IL9 advised that he would be
addressing Council during the special meeting on July 19, 1999 with respect to Report
PD-85-99.
(i) Dean Avery, 524 Mill Street, Newcastle, LIB ICI advised that he would be
addressing Council during the special meeting on July 19, 1999 with respect to Report
PD-85-99. -
0) Kelvin Whalen, 1029 McNichol Avenue, Scarborough, MIW 3W6 advised prior to
the meeting that he would not be addressing Committee with respect to Report
PD-85-99.
Councillor Novak indicated a disclosure of pecuniary interest with respect to the following
six delegations regarding the Addendum to Report PD-70-99; vacated her chair and refrained
from discussion and voting on the subject matter. Councillor Novak stated that her relatives
own the property in the near vicinity of the subject land.
(k) Norm Monaghan, IS Westmore Street, Courtice, LIE 2H8 addressed Committee
with respect to the Addendum to Report PD-70-99. He urged Committee to table this
report until the Ministry of Natural Resources has had an opportunity to complete their
study which they anticipate to be the end of July, 1999. He believes that a wait of less
than 30 days will not significantly impact the developer, however, not waiting may
significantly impact the environment.
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(I) Janet Hayman, 22 Jane Avenue, Courtice, LIE 2H9 addressed Committee with
respect to the Addendum to Report PD-70-99. Ms. Hayman raised the following issues:
. Concerns about information contained in a letter from the Ministry of Natural
Resources dated June 25, 1999.
. Concerns about traffic which were not addressed after her April 28, 1999 letter nor
after her June 19, 1999 letter to the General Purpose and Administration
Committee.
. Concerns about the manner in which the processing of this application is being
rushed through without adequate time for Council to study the submissions from the
public.
(m) Ray Shepherd, 32 Jane Avenue, Conrtice, LIE 2H9 addressed Committee with
respect to the Addendum to Report PD-70-99. Mr. Shepherd quoted from an article
taken from a book on trees dated 1990 which states "economic self interest is frequently
too powerful, and good intentions and legal prohibitions are of little avail, so that every
year sees vast tracks of forest irreversibly lost before there is a chance of introducing
systems of rational management or safeguards." Mr. Shepherd stated that this is the
case with the subject development. He also raised a concern over the financial impact
that he and several of his neighbours will realize when they must connect their home to
the water and sewer lines.
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July 5, 1999
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DELEGATIONS CONT'D.
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(n) Glenn Genge, D. G. Biddle and Associates, 96 King Street East, Oshawa,
LIH IB6 addressed Committee with respect to Addendum to Report PD-70-99 and
offered the following comments:
. How can the Ontario Ministry of Natural Resources say "it is highly likely" that the
subject lands would have been added to the Provincially Significant Wetland
Complex when they have not reviewed the Environmental Impact Study (EIS) in
detail. This EIS which was supported by CLOCA and approved by the
Municipality supports the residential development of these lands subject to the
normal environmental safeguards.
. Both the CLOCA letter and the letter from Gartner Lee Limited dated
June 25, 1999 indicate that the EIS, as approved by the Municipality and accepted
by CLOCA, covered all the basis needed to comply with the Provincial Policy
statement in that it assessed the development impact on the wetland and wetland
functions.
. The anticipated completion date of July, 1999 for the wetland complex mapping
and evaluation by the Ministry of Natural Resources is overly optimistic given their
other priorities and staff cut backs.
Mr. Genge requested that the recommendation contained in the Addendum to Report
PD-70-99 be approved by Committee.
(0) Hannu T. Halminen, Blackcreek Developments Ltd., 1748 Baseline Road
West, Courtice, LIE 2TI addressed Committee with respect to Addendum to Report
PD-70-99. Mr. Halminen indicated that he has been involved with this property for
the past five years. He was pleased to participate in the EIS process; a process which
lasted in excess oftwo years when originally it was expected to be completed within
one year. All of the recommendations have been adhered to and Mr. Halminen is now
requesting that Committee approve the recommendations contained in the report.
(p) Chris Conti, 10 King Street, Port Hope, LIA 2R4 appeared before Committee on
behalf of Libby Racansky, 3200 Hancock Road, Courtice, LIE 2Hl with respect to
Addendum to Report PD-70-99. Mr. Conti indicated that the EIS has determined that
no buffer is necessary between the wetlands and subject development but he
questioned whether there is any other area in Ontario where the Provincially
Significant Wetlands have been identified and development has been allowed adjacent
to it without a buffer. The Ministry of Natural Resources did not look at the subject
lands because they were of the impression that it was already draft approved and he is
suggesting that the consultant did not realize that the adjacent property was a
Provincially Significant Wetland. For these reasons, Mr. Conti is requesting that the
report be deferred in order for further study to be undertaken with respect to the need
for a buffer.
Resolution #GPA-357-99
Moved by Councillor Mutton, seconded by Councillor Young
THAT the order of the agenda be altered to allow for consideration of the Addendum to
Report PD-70-99 at this time.
"CARRIED"
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REPORTS
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July 5, 1999
Resolution #GPA-358- 99
Moved by Councillor Young, seconded by Councillor Mutton
THAT the Addendum to Report PD-70-99 be tabled until the Ministry of Natural Resources
has studied the boundaries of the wetland complex.
"MOTION LOST"
Resolution #GPA-359-99
Moved by Councillor Rowe, seconded by Councillor Trim
THAT Addendum Report to PD-70-99 be received;
THAT Report PD-70-99 be received;
THAT the following recommendations contained in Report PD-70-99 be approved:
THAT the draft plan of subdivision application 18T-95029 filed by D. G. Biddle and
Associates on behalf of Black Creek Developments be recommended for approval to
Durham Region Planning Department subject to the conditions contained in
Attachment NO.3 of Report PD-70-99;
THAT the rezoning application Dev 95-020 submitted by D. G. Biddle and Associates
on behalf of Black Creek Developments be approved and that the amending by-law
attached to Report PD-70-99 be forwarded to Council for adoption;
THAT a by-law to remove the (H) Holding Symbol be forwarded to Council at such
time as the conditions of draft approval have been satisfied; and
THAT all interested parties listed in Report PD-70-99 and any delegation be forwarded
a copy of Report PD-70-99 and be advised of Council's decision.
"CARRIED AS AMENDED
LATER IN THE MEETING"
(SEE FOLLOWING AMENDING MOTION)
Resolution #GPA-360-99
Moved by Councillor Mutton, seconded by Councillor Young
THAT the foregoing Resolution #GPA-359-99 be amended by adding the following to the
third paragraph:
"once the Ministry of Natural Resources has established the wetland boundaries and
determined that they will not be negatively impacted by the development".
"CARRIED"
THAT the foregoing Resolution #GPA-359-99 was then put to a vote and CARRIED AS
AMENDED.
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July 5, 1999
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DELEGATIONS CONT'D
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PUBLIC MEETINGS
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(q) Roy Forrester, 6 Mill Lane, Orono, LOB IMO addressed Committee with respect to
the Oak Ridges Trail. Mr. Forrester indicated that in February, 1999 Council gave
approval in principle for the use of certain designated unopened road allowances within
the Municipality for use in developing a route for the Clarington Chapter of the Oak
Ridges Trail. Along with the approval, Council set out a number of requirements and
conditions to be met by the Association prior to fmal approval for use of the specified
unopened road allowances. These conditions have now been undertaken and completed.
The thought of planning, developing and operating the trail across the whole of the
Municipality within a few months was overly optimistic. As a result, Mr. Forrester is
asking for [mal approval of a portion of the planned trail which would allow the
Association to bring this section into use while planning the remaining eastern sector
mainly through the Ganaraska Forest.
(r) Bill Beuther, Lions Club of Bowmanville, P.O. Box 134, Bowmanville
Ll C 3K9 advised Committee that the fourth Annual Rubber Duck Derby which took
place on June 19, 1999 was a successful partnership between the 7th Bowmanville
Scouts and the Lions Club which raised $30,000.00 for Community projects. Mr.
Heuther expressed appreciation ro Council and staff for their assistance and they look
forward to continuing the partnership which was formed with the Marketing and
Tourism Office in planning another successful eyent for June 17,2000.
Resolution #GPA-361-99
Moved by Councillor Mutton, seconded by Councillor Rowe
THAT Committee recess for ten minutes.
"CARRIED"
The meeting reconvened at 11 :50 a.m.
Councillor Novak chaired this portion of the meeting.
Pursuant to the Planning Act, the Council of the Municipality of Clarington,
through its General Purpose and Administration Committee, is holding Public
Meetings for the following applications:
(a) Rezoning Application ~ Part Lot 28, Concession I, Former Village of
Newcastle
(b) Rezoning Application - Part Lot 35, Concession 2, Former Township of
Darlington
(c) Parking in Residential Areas
The Clerk advised that public notices for rezoning applications DEV 99-020 and
ZBA 99-018 were sent by first class mail on or before June 4, 1999, to all property
owners within 120 metres of the subject property in accordance to the latest
municipal assessment records. In addition, notices were also posted on the site
prior to, June 4, 1999. Public Notice for rezoning application Dev 98-054 was
placed in the local newspaper on June II, 1999 and June 16, 1999. This notice
procedure is in compliance to Ontario Regulation made under the Planning Act.
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July 5, 1999
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PUBLIC MEETINGS CONT'D.
The Chairman announced that the Director of Planning and Development would
describe the purpose and effect of the proposed amendments, then the objectors
would be heard, followed by the supporters and the applicant.
(a) Report PD-72-99 - Syvan Developments - the purpose and effect of the
application is to rezone the lands to permit the development of a commercial
school and a day nursery in addition to the existing permitted uses.
Bob Willsher, 323 Church Street, Newcastle, LIB lC6 voiced his concern with
respect to the proposal based on the lack of green space which will be available to
the day care, the increased noise level from the children, and the increased traffic
brought to the area. Mr. Willsher also has a concern that this application is being
fast tracked through Council.
A submission in support ofthe application was filed on behalf of Murray Patterson.
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Teresa Vanhaverbeke, Syvan Developments Ltd., 85 King Street West, Unit B,
Newcastle, Ll B lL2 advised that her Company is now the sole owner of the
subject property and they will be moving their home office to the upper floor of the
building in the near future. Community Care, a tenant in the building, together with
three closest neighbours have indicated full support for the application. Ms.
Vanhaverbeke indicated that there will be ample parking provided on site and the
traffic generated by this use will be far less than that which would be generated for
the medical uses for which the property is presently zoned. All Provincial
requirements for a day nursery can be met and the use would be a positive edition to
the Community. Ms. Vanhaverbeke urged Council to expedite the rezoning in
order to allow this school to open in September, in conjunction with the new school
year.
(b) Report PD-73-99 - Phip Limited-the purpose and effect of the application is
to rezone the subject lands to permit the development of five single detached
dwelling lots fronting on Wabbokish Court and retain the two existing lots
fronting onto Townline Road.
There was no one present to speak in opposition to or in support of the application.
Mark Foley, c/o Phip Limited, 319 College Avenue, Oshawa, LtH 7K8
addressed Council on behalf ofthe applicant. Mr. Foley indicated that the
application is an extension of the zoning which exists to the east of the subject
property.
(c) Report PD- 7 4-99 - Municipality of Clarington - the purpose and effect of the
application is to amend the general provisions of By-law 84-63 to:
i) require, with the exception oftownhouse units, a minimum of two (2)
outdoor parking spaces for all single detached and semi-detached
dwelling units. This provision would apply to all lots registered after
January 1,2000.
ii)
Require all single detached, semi-detached and townhouse garages to
have a minimum inside dimension of 18.58 m2 (200 sq. ft.) and a
minimum width of 3.0 metres. This provision would apply to all lots
registered after January 1,2000.
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July 5, 1999
PUBLIC MEETINGS CONT'D
iii)
Permit a reduction in the front yard setback for:
a) single detached and semi-detached dwelling units from 6.0
metres to 4.5 metres; and
b) for townhouse units from 6.0 metres to 3.0 metres.
iv) permit an increase in the lot coverage for single detached dwelling
units from 40% to 45%;
v) require that any attached garage for single detached or semi-detached
dwelling units can only extend a maximum 00.0 metres in front of
the dwelling unit; and
vi) require that any attached garage for townhouse units can only extend a
maximum of 2.0 metres in front of the dwelling unit.
Kelvin Whalen, Kaitlin Group, 1029 McNichol Avenue, Scarhorough,
Ml W 3W6 requested that Council confirm that the requirements for additional
parking spaces would not apply to any plans which are currently draft approved.
Mr. Whalen also stated that he would like to have the opportunity to meet further
with Municipal staff and his architect to ensure that all the requirements are able to
be met.
Resolution #GPA-362-99
Moved by Councillor Young, seconded by Councillor Schell
THAT Committee recess until I :30 p.m.
"'CARRIED"
The meeting reconvened at I :30 p.m.
PLANNING AND DEVELOPMENT DEPARTMENT
Rezoning
Application
Syvan Dev. Ltd.
ZBA99-020
Resolution #GPA-363-99
Moved by Councillor Schell, seconded by Councillor Rowe
THAT Report PD-72-99 be received;
THAT the rezoning application ZBA99-020 to amend the Zoning By-law to permit
the development of a day care facility and a commercial school, in addition to the
existing permitted uses, be referred back to staff for further processing and the
preparation of a subsequent report; and
THAT all interested parties listed in Report PD-72-99 and any delegations be
advised of Council's decision.
"CARRIED"
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July 5, 1999
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PLANNING AND DEVELOPMENT DEPARTMENT CONT'D.
Rezoning Appl.
Phip Limited
ZBA 99-018
Resolution #GPA-364-99
Moved by Councillor Mutton, seconded by Councillor Trim
THAT Report PD-73-99 be received;
THAT the application to amend the Comprehensive Zoning By-law 84-63 of the
former Town of Newcastle, as amended, submitted by PHIP Limited to permit the
development of five new 12.0 metre minimum frontage single detached dwelling
lots and the retention of two existing dwellings fronting on Townline Road be
referred back to staff for a report once all the agency" comments have been received;
and
THAT the Durham Region Planning Department and all interested parties listed in
Report PD-73-99 and any delegation be advised of Council's decision.
"CARRIED"
Parking in
Residential Areas
DEV 98-054
PLN23.14
Resolution #GPA-365-99
Moved by Councillor Young, seconded by Councillor Schell
THAT Report PD-74-99 be received;
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THAT the application to amend Comprehensive Zoning By-law 84-63 of the former
Town of Newcastle, as amended, to implement the recommendations contained
within the Executive Summary to Staff Report PD-36-99, as illustrated in the Draft
By-law Amendments - Attachment No.'s 1,2,3, and 4 attached to Report PD-74-99
be referred back to stafffor further processing and preparation of a subsequent
report; and
THAT the Durham Region Planning Department, Oshawa-Durham Home Builders
Association, The Urban Development Institute, any interested parties listed in
Report PD-74-99 and any delegations be advised of Council's decision.
"CARRIED"
Application Resolution #GPA-366-99
For Removal of
Holding (H) Symbol Moved by Councillor Trim, seconded by Councillor Mutton
Baywood Homes
ZBA 99-024 THAT Report PD-75-99 be received;
THAT Rezoning Application ZBA 99-024 submitted by Robert Derech on behalf of
Baywood Homes requesting removal of the "Holding (H)" symbol from the subject
lands be approved;
THAT the amending By-law, attached to Report PD-75-99 be forwarded to Council
for approval;
THAT a copy of this Report PD-75-99 and the amending by-law be forwarded to
the Regional Municipality of Durham Planning Department; and
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July 5, 1999
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PLANNING AND DEVELOPMENT DEPARTMENT CONT'D
Rezoning Appl.
Green-Martin
Properties
ZBA 99-015
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Application for
Removal of Holding
Barry Bryan Assoc.
DEV 97-047
THAT all interested parties listed in Report PD-75-99 and any delegations be
advised of Council's decision.
'''CARRIED''
Resolution #GPA-367-99
Moved by Councillor Rowe, seconded by Councillor Schell
THAT Report PD-76-99 be received;
THAT the Amendment to Zoning By-law 84-63, as per Attachment No.3 to
Report PD-76-99 to permit the continued use of the subject property for a Golf
Driving Range on a temporary basis for a period of up to three years, be approved;
THAT a copy of Report PD-76-99 and Council's decision be forwarded to the
Region of Durham Planning Deparrruent; and
THAT the interested parties listed in Report PD-76-99 and any delegation be
advised of Council's decision.
"CARRIED"
Resolution #GPA-368-99
Moved by Councillor Rowe, seconded by Councillor Mutton
THAT Report PD-77-99 be received;
THAT the rezoning application DEV 97-047 submitted by Barry Bryan Associates
(1991) Ltd. on behalf of Faith United Church requesting removal of the "Holding
(H)" symbol from the subject lands be approved;
THAT the amending By-law attached to Report PD-77-99 be forwarded to Council
for approval;
THAT a copy of Report PD-77-99 and the amending By-law be forwarded to the
Region of Durham Planning Deparrruent; and
THAT all interested parties listed in Report PD-77-99 and any delegations be
advised of Council's decision.
"CARRIED"
Proposed Resolution #GPA-369-99
Heritage Designation
Orono Armoury Moved by Councillor Schell, seconded by Councillor Young
PLN 34.5.1
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THAT Report PD-78-99 be received;
THAT the request ofthe Local Archirectural Conservation Advisory Committee to
designate as a historical structure the Orono Armoury, 6 Park Street, Orono be
approved;
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July 5, 1999
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PLANNING AND DEVELOPMENT DEPARTMENT CONT'D.
Sign By-law
Amendment Appl.
Payless Shoesource
SBA 99-003
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Application for
Removal of Holding
Veltri and Son Ltd.
ZBA 99-025
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THAT the Clerk prepare the required notice of intent pursuant to the provisions of
the Ontario Heritage Act and report back to Council following the prescribed
notification period; and
THAT the Local Architectural Conservation Advisory Committee be advised of
Council's decision.
"CARRIED"
Resolution #GPA-370-99
Moved by Councillor Mutton, seconded by Councillor Schell
THAT Report PD-79-99 be received;
THAT the application for minor variance to the Municipality of Clarington Sign
By-law 97-157, submitted by Provincial Sign Service on behalf of Pay less
ShoeSource, to permit three wall signs with a wall coverage of 12.3% on the north
wall, 12.3% on the south wall and 11.4% on the east wall, be approved; and
THAT all interested parties listed in Report PD-79-99 and any delegations be
advised of Council's decision.
"CARRIED"
Resolution #GPA-37 1-99
Moved by Councillor Schell, seconded by Councillor Young
THAT Report PD-80-99 be received;
THAT Rezoning Application ABA 99-025 submitted by Veltri and Son Limited
requesting the removal ofthe "Holding (H)" symbol from the subject lands be
approved as per Attachment No.2 to Report PD-80-99;
THAT the amending By-law, attached to Report PD-80-99 be forwarded to Council
for approval;
THAT a copy of Report PD-80-99 and the amending by-law be forwarded to the
Regional Municipality of Durham Planning Department; and
THAT all interested parties listed in Report PD-80-99 and any delegations be
advised of Council's decision.
"CARRIED"
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July 5, 1999
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PLANNING AND DEVELOPMENT DEPARTMENT CONT'D
Resolution #GPA-372-99
Amendment to
Conditions of
Draft Approval
And rezoning
Application
Green-Martin
DEV 92-006;
18T-88047
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Approval for
Revised Draft
Plan
Taunton Terrace
18T-97002 and
DEV 97-003
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Moved by Councillor Schell, seconded by Councillor Young
THAT Report PD-81-99 be received;
THAT the proposed amendment to Plan of Subdivision 18T-88047 dated May 19,
1999, as per Attachment No. 3 to Report PD-81-99 be approved subject to
conditions contained within the report;
THAT the Mayor and Clerk be authorized, by by-law, to execute a Subdivision
Agreement between the Owner and the Municipality of Clarington at such time as
the agreement has been fmalized to the satisfaction of the Director of Public Works
and the Director of Planning;
THAT the application to amend Comprehensive Zoning By-law 84-63, as amended,
of the former Town of Newcastle, be approved and the "Holding (H)" symbol be
removed by By-law upon execution of a Subdivision Agreement;
THAT the Region of Durham be requested to close proposed plan of subdivision
application 18T-92002;
THAT a copy of the Report and Council's decision be forwarded to the Region of
Durham Planning Department; and
THAT all interested parties listed in Report PD-81-99 and any delegations be
advised of Council's decision.
"CARRIED"
Resolution #GPA-373-99
Moved by Councillor Schell, seconded by Councillor Young
THAT Report PD-82-99 be received;
THAT the Region of Durham be advised that the Municipality of Clarington
recommends approval of the proposed Draft Plan of Subdivision 18T-97002 as
amended and submitted by Taunton Terrace Limited, subject to the conditions of
draft plan approval contained in Attachment #3 of Report PD-82-99;
THAT the Mayor and Clerk be authorized, by By-law, to execute a subdivision
agreement between the Owner and the Municipality of Clarington to the satisfaction
of the Director of Planning and Development and the Director of Public Works;
THAT a By-law to remove the "Holding (H)" symbol he forwarded to Council once
the applicant has entered into a subdivision agreement with the Municipality;
THAT a copy of Report PD-82-99 and Council's decision be forwarded to the
Region of Durham Planning Department; and
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July 5, 1999
.
PLANNING AND DEVELOPMENT DEPARTMENT CONT'D.
Draft Plan of
Subdivision
Rezoning Appl.
Fieldcrest Dev.
18T -99006 and
ZBA 99-012
.
Appl. For
Removal of
Holding
535078 Ontario Ltd.
ZBA 99-026
.
THAT aU interested parties listed in Report PD-82-99 and any delegations be
advised of Council's decision.
"CARRIED"
Resolution #GPA-374-99
Moved by Councillor Young, seconded by Councillor Rowe
THAT Report PD-83-99 be received;
THATthe rezoning application ZBA 99-012 as submitted by D. G. Biddle and
Associates Limited, on behalf of Clarington Fieldcrest Developments Limited, be
approved and that the amending by-law attached to Report PD-83-99 be forwarded
to Council for adoption;
THAT the Region of Durham be advised that the Municipality of Clarington
recommends approval of the proposed Draft Plan of Subdivision 18T-99006 as
submitted by D. G. Biddle and Associates Limited, on behalf ofClarington
Fieldcrest Development Limited, subject to the conditions of draft plan approval
contained in Attachment #4 of Report PD-83-99;
THAT the Mayor and Clerk be authorized, by By-law, to execute a subdivision
agreement between the Owner and the Municipality of Clarington to the satisfaction
of the Director of Planning and Development and the Director of Public Works;
THAT a By-law be forwarded to Council to remove the "Holding (H)" symbol once
the applicant has entered into a subdivision agreement with the Municipality;
THAT a copy of Report PD-83-99 and Council's decision be forwarded to the
Region of Durham Planning Department; and
THAT all interested parties listed in Report PD-83-99 and any delegations be
advised of Council's decision.
"CARRIED"
Resolution #GPA-375-99
Moved by Councillor Trim, seconded by Councillor Young
THAT Report PD-84-99 be received;
THAT Rezoning Application ZBA 99-026 submitted by 535078 Ontario Limited
requesting the removal of the "Holding (H)" symbol from the subject lands be
approved as per Attachment No.2 to Report PD-84-99;
THAT the amending By-law, attached to Report PD-84-99, be forwarded to
Council for approval;
THAT a copy of Report PD-84-99 and the amending by-law be forwarded to the
Regional Municipality of Durham Planning Department; and
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July 5, 1999
.
PLANNING AND DEVELOPMENT DEPARTMENT CONT'D.
Revisions to Draft
Plan Approval
The Kaitlin Group
18T-91004
Committee of
Adjustment
A991021, A991024
To A991027 inc.
.
THAT all interested parties listed in Report PD-84-99 and any delegations be
advised of Council's decision.
"CARRIED"
Resolution #GPA-376-99
Moved by Councillor Schell, seconded by Councillor Mutton
THAT Report PD-85-99 be tabled to the special meeting of Council scheduled to be
held on July 19, 1999.
"CARRIED"
Resolution #GPA-377-99
Moved by Councillor Trim, seconded by Councillor Mutton
THAT Report PD-86-99 be received;
THAT Council concur with the decisions of the Committee of Adjustment made on
June 24, 1999 for applications A991021, A991024 to A991027, inclusive; and
THAT Staff be authorized to appear before the Ontario Municipal Board to defend
the decisions ofthe Committee of Adjustment for applications A991021 and
A991024 to A991027, inclusive in the event of an appeal.
"CARRIED"
CLERK'S DEPARTMENT
Councillor Trim chaired this portion of the meeting.
Parking Enforcement Resolution #GPA-378-99
Report
Month of Mayl99 Moved by Councillor Novak, seconded by Councillor Schell
Registration of
The Coat of Arms
.
THAT Report CD-23-99 be received for information; and
THAT a copy of Report CD-23-99 be forwarded to the Bowmanville Business
Centre for their information.
"CARRIED"
Resolution #GPA-379-99
Moved by Councillor Schell, seconded by Councillor Young
THAT Report CD-24-99 be received for information; and
THAT the Municipal Clerk be authorized to proceed with the process of registering
the Municipality of Clarington's Coat of Arms with the Chief Heraldic of Canada.
"CARRIED"
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G.P. & A. Minutes
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July 5, 1999
CLERK'S DEPARTMENT CONT'D
.
Advance funding
Ontario Lottery
Corporation to
Orono Amateur
Athletic Assoc.
Resolution #GPA-380-99
Moved by Councillor Mutton, seconded by Councillor Rowe
THAT Report CD-25-99 be received;
THAT the Mayor and Municipal Cleric be authorized to execute a trust agreement
between the Municipality and the Orono Amateur Athletic Association respecting
the funds received from the Ontario Lottery Corporation, Charity Roster
Application - Advance Funding Program in the amount of $45,000;
THAT the appropriate by-law be forwarded to Council; and
THAT the Orono Amateur Athletic Association be advised of Council's decision
and requested to forward the agreement to the Ontario Lottery Corporation,
Advance Funding Program.
"CARRIED"
Councillor Mutton chaired this portion of the meeting.
TREASURY DEPARTMENT
.
Co-operative Tender Resolution #GPA-381-99
T282-99, Supply
and delivery of Moved by Councillor Young, seconded by Councillor Novak
winter sand
THAT Report TR-39-99 be received;
THAT T.R.T. Aggregates Ltd., Orono, Ontario, with a total bid in the amount of
$77,240.00 (plus GST and PST), being the lowest responsible bidder meeting all
terms, conditions and specifications of the Region of Durham Co-Operative Tender
T282-99, be awarded the contract for the supply and delivery of Winter Sand
(Spec.ll) as required by the Department of Public Works; and
THAT funds be drawn from the Public Works approved Winter Maintenance
Accounts for the 1999/2000 winter season requirements.
"CARRIED"
CL99-22
Driveway
Paving
Resolution #GPA-382-99
Moved by Councillor Young, seconded by Councillor Schell
THAT Report TR-43-99 be received;
THAT Tri-Son Contracting Inc., Port Perry, Ontario, with a total unit price of
$16.15 per square metre being the lowest responsible bidder meeting all terms,
conditions and specifications of Tender CL99-22, be awarded the contract for
driveway paving for the Municipality of Clarington, as required by the Department
of Public Works; and
.
THAT the funds be drawn from the Public Works Road Maintenance Accounts.
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July 5, 1999
.
TREASURY DEPARTMENT CONT'D.
"CARRIED"
CL99-20
One (I)
Only Loader
RFP 99-2
Transit Passenger
Shelter
Advertising
.
1999/2000
Insurance
Program
.
Resolution #GPA-383-99
Moved by Councillor Young, seconded by Councillor Rowe
THAT Report TR -44-99 be received;
THAT Ontrac Equipment Services, Peterborough, Ontario, with a total bid in the
amount of $11 0,547.20 (including Trade-in and taxes), being the most responsible
bidder meeting all terms, conditions and specifications of Tender CL99-20, be
awarded the contract to supply one (1) only Loader required by the Municipality of
Clarington, Department of Public Works; and
THAT the funds expended be provided from the 1999 Public Works Equipment
Reserve Account #2900-00010-0000.
"CARRIED"
Resolution #GPA-384-99
Moved by Councillor Novak, seconded by Councillor Rowe
THAT Report TR-45-99 be received;
THAT Mediacom Inc., Toronto, Ontario, with a total bid in the amount of
$144,750.00 (total for five years), being the highest [esponsible bidder meeting all
terms, conditions, and specifications of RFP 99-2, be awarded the contract for
transit passenger shelter advertising, for a term to commence immediately and to
expire June 28, 2004;
THAT, pending satisfactory performance and revenues, the contract be extended for
an additional five year term;
THAT the revenues received be deposited to the general municipal revenue
account; and
THAT the By-law attached to Report TR-45-99 and marked Schedule "A"
authorizing the Mayor and Clerk to execute the necessary agreement be approved.
"CARRIED"
Resolution #GPA-385-99
Moved by Councillor Novak, seconded by Councillor Trim
THAT Report TR-46-99 be received;
THAT Frank Cowan Company Limited continue to be retained as the Municipality
ofClarington's insurance carriers for the period from July I, 1999 to June 30, 2000,
at an approximate cost of$201,542 plus applicable taxes;
) 7
G.P. & A. Minutes
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July 5, 1999
.
TREASURY DEPARTMENT CONT'D
RFP 99-4
Brine Chiller
Newcastle
Arena
.
Cash Activity
Report for the
Month of May
Tender CL99- 7
.
THAT staff continue to monitor the status of Durham Municipal Insurance Pool and
should the Pool proceed, that the Municipality of Clarington participate and the
Treasurer be authorized to negotiate satisfactory terms and conditions with a
potential start date of March 1,2000;
THAT, should the Durham Municipal Insurance Pool not proceed, staff be directed
to participate in the preparation of a public tender for 2000/200 I in conjunction
with the Region of Durham; and
THAT the Municipality of Clarington purchase contingent liability insurance in
respect of third party liability claims for bodily injury and property damage relating
to Y2K from the Frank Cowan Company.
"CARRIED"
Resolution #GPA-386-99
Moved by Councillor Young, seconded by Councillor Rowe
THAT Report TR-47-99 be received;
THAT Cimco Refrigeration, Toronto, Ontario, with a total bid in the amount of
$26,950.00 (plus G.S.T.) being the most responsible bidder meeting all terms,
conditions and specifications ofRFP 99-4, be awarded the contract for supply and
installation of a brine chiller at Newcastle Arena; and
THAT the funds expended be provided from the 1999 Administration Capital
Budget Account #7029-00000-0501.
"CARRIED"
Resolution #GPA-387-99
Moved by Councillor Schell, seconded by Councillor Trim
THAT Report TR-48-99 be received;
THAT, in accordance with provision of Chapter M-45, Section 79 (1) of the
Municipal Act, R.S.O. 1990, the Treasurer reports the cash position of the
Municipality ofClarington for the month ended May 31, 1999, is shown on the
schedule attached to Report TR-48-99; and
THAT Part "A" of the expenditures for the month of May 1999 be confirmed.
"CARRIED"
Resolution #GPA-388-99
Moved by Councillor Schell, seconded by Councillor Young
THAT Report TR-49-99 be received;
Jib
G.P. & A. Minutes
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July 5, 1999
TREASURY DEPARTMENT CONT'D.
.
THAT Hardco Construction Ltd., Whitby, Ontario, with a total bid in the amount of
$ J ,770, 121.0 I (including G.s. T.) being the lowest responsible bidder meeting all
terms, conditions and specifications of Tender CL99-7, be awarded the contract for
the Wellington Street, Concession Street, Elgin Street, Silver Street, High Street,
Church Street, Division Street and Martin Road, Bowmanville, Ontario
Reconstruction, as required by the Department of Public Works;
THAT the total funds required in the amount of$I,350,000.00 ($981,987.74
Municipality ofClarington portion of the tender + $71,170.15 contract design +
$117,800.00 Contract Administration + $83,232.65 utilities and miscellaneous +
$58,183.74 contingencies + net GS1) be drawn from the various approved 1999
Capital Budget Accounts as identified on Schedule "A" to Report TR-49-99;
THAT the additional funds required for the Reconstruction of Martin Road in the
amount of $50,000.00 be interim fmanced from the Roads Contribution Reserve
Fund #111 0-1 74-X and recovered from pending land division applications;
THAT $15,000.00 of the remaining $20,000.00 required for Martin Road be
reallocated from High Street Reconstruction account #7205-99002-0261;
THAT the additional $5,000.00 for Martin Road be reallocated from the remaining
funds for Wellington, Concession, Elgin and Silver Streets, account #7205-99007-
0261 split appropriately between Development Charges and Tax Support;
.
THAT Staff be authorized to enter into negotiations with Hardco Construction Ltd.,
Whitby, to add to the contract Silver Street Reconstruction from King Street to
Church Street;
THAT, pending successful negotiations, the addition of Silver Street be approved;
THAT should Council concur with the above recommendations pertaining to Silver
Street, the Purchasing By-law 94-129, Section 5, Paragraph 5.06 be waived;
THAT the funds required in an approximate amount of $90,000.00 for the addition
of Silver Street be reallocated from the $155,000.00 funds remaining from
Wellington Street, Concession, Elgin and Silver Streets, account #7205-99007-0261
split appropriately between Development Charges and Tax support;
THAT the By-law attached to Report TR-49-99 and marked Schedule "c"
authorizing the Mayor and Clerk to execute the agreement be approved; and
THAT the award be subject to the approval of the Region of Durham.
'~CARRIED"
Councillor Rowe chaired this portion of the meeting.
.
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.
-20 -
July 5, 1999
COMMUNITY SERVICES DEPARTMENT
Resolution #GPA-389-99
Canada-Ukraine
Youth Exchange
Programme
1999
Moved by Councillor Schell, seconded by Councillor Mutton
THAT Report CS-I 0-99 be received for information.
"CARRIED"
Councillor Young chaired this portion of the meeting.
PUBLIC WORKS DEPARTMENT
Construction of
Grass infield at
Soper Creek
Baseball Fac.
.
Resolution #GPA-390-99
Moved by Councillor Mutron, seconded by Councillor Novak
THAT Report WD-32-99 be received;
THAT the request that the Municipality install a grass infield at the Soper Creek
ball diamond be denied;
THAT no further action be taken in this matter; and
THAT the Clarington Orioles Baseball Organization be advised of Council's
decision.
"CARRIED"
Councillor Schell chaired this portion of the meeting.
UNFINISHED BUSINESS
.
Resolution #GPA-391-99
Moved by Councillor Novak, seconded by Councillor Mutton
THAT the presentation ofthe Low Level Radioactive Waste Advisory Committee
be received and referred to staff for comments; and
THAT letters of gratitude be forwarded to the Committee from the Members of
Council.
"CARRIED"
Resolution #GPA-392-99
Moved by Councillor Mutton, seconded by Councillor Trim
THAT the delegation of Roy Forrester regarding the use of certain designated
unopened road allowances be acknowledged and referred to the Director of Public
Works to be considered in the preparation in a future report regarding the
establishment ofthe trail in the Municipality of Clarington; and
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G.P. & A. Minutes
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July 5, 1999
.
UNFINISHED BUSINESS CONT'D
OTHER BUSINESS
.
.
THAT Roy Forrester be advised of Council's decision.
"CARRIED"
Resolution #GPA-393-99
Moved by Councillor Novak, seconded by Councillor Rowe
THAT Bill Heuther be thanked for his presentation and the efforts of the Rubber
Duck Derby Committee in making the event such an astounding success.
"CARRIED"
Resolution #GPA-394-99
Moved by Councillor Rowe, seconded by Councillor Novak
WHEREAS the Local Architectural Conservation Advisory Committee (LACAC)
has been working on a book about Bowmanville's architecture for a number of
years;
WHEREAS the Municipality advanced a loan of$13,OOO.OO in 1996 for the
publication of such a book;
WHEREAS the quality and scope of the project has increased from the original
book;
WHEREAS Diana Grandfield (the author) has registered the copyright for a book
entitled "Bowmanville: An Architectural and Social History, 1794-1999" (the
Book);
WHEREAS the author has assigned the copyright to the Municipality, or its
committees, for use with acknowledgement for non-commercial use;
WHEREAS over the last two years the LACAC and the author have discussed
many issues related to the details and conditions for publication ofthe books and
were unable to reach agreement;
THEREFORE BE IT RESOLVED
I. THAT the Municipality publish 1000 copies of the book "Bowmanville: An
Architectural and Social History, 1794 - 1999", for an estimated cost of
$20,483.00 including photography and layout by Imagelink Studio;
2. THAT the printing of the book be tendered by the Municipality with inputs
from LACAC regarding specifications;
3. THAT the Director of Planning and Development, in consultation with the
author and the Chair of the LACAC or her designate, be authorized to accept
the best qualified bid for the printing of the book;
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July 5, 1999
.
OTHER BUSINESS CONT'D.
ADJOURNMENT
.
.
4. THAT the funds for photography, layout, and printing be drawn from Working
Funds Reserve 2900-I-X;
5. THAT Council establish a Bowmanville Heritage Book Reserve Account by
by-law for receipt of all funds from the sale ofthe book and that the funds
received by used to repay the funds from the Working Funds Reserve and
future use for heritage conservation approved by Council;
6. THAT the LACAC be requested to undertake the promotion and sale of the
Book with assistance from the Marketing, Tourism Officer and Communication
Officer if necessary;
7. THAT the LACAC be requested to repay the initial $13,000.00 loan
immediately; and
8. THAT LACAC be advised of Council's decision.
"CARRIED"
Resolution #GPA-395-99
Moved by Councillor Young, seconded by Rowe
THAT the meeting be adjourned at 2:25 p.m.
"CARRIED"
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