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HomeMy WebLinkAbout06/21/1999 THE MUNICIPALITY OF CLARINGTON . General Purpose and Administration Committee June 21,1999 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, June 21, 1999 at 9:40 a.m., in the Council Chambers. ROLL CALL Present Were: Mayor D. Hamre Councillor J. Mutton Councillor M. Novak Councillor J. Rowe Councillor J. Schell Councillor C. Trim Councillor T. Young Also Present: Chief Administrative Officer, F. Wu Director of Community Services, J. Caruana Fire Chief, M. Creighton Director of Planning and Development, D. Crome Treasurer,~.11arano Director of Public Works, S. Vokes Deputy Clerk, M. Knight Stanley . Mayor Hamre chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST Councillor Schell indicated that he would be disclosing a pecuniary interest with respect to Report TR-24-99. Councillor Novak indicated that she would be disclosing a pecuniary interest with respectto Reports PD-61-99, PD-69-99, PD- 70-99, TR -34-99 and CS-09-99. MINUTES Resolution #GPA-318- 99 Moved by Councillor Trim, seconded by Councillor Schell THAT the minutes of a regular meeting of the General Purpose and Administration Committee held on June 7,1999, be approved. "CARRIED" Mayor Hamre displayed the limited edition millenium coin set which has been introduced by the Region of Durham. These will be made available through all the local banks at a price of$35.00 per set, effective September I, 1999. Separate coins of each Municipality within the Region and the Region of Durham can be purchased for $3.00 each. Revenues will be donated to the Community Foundation of the Region of Durham. . Jul G.P. & A. Minutes DELEGATIONS . . . -2- June 21, 1999 (a) Fred Horvath and Kathe Groen, Co-chairs, Joint-Health and Safety Committee- Health and Safety Week - circulated a package of information entitled "Safety is No Accident" wherein the various activities for Health & Safety Week which is taking place from June 21 - 25, 1999, are described. A stress ball was handed out to all the Members of the Committee and Mr. Horvath advised that these would also be given to each employee. . (b) Umberto Sapone, Sapone and Cautillo, 3200 Dufferin Street, Suite 201, Box 17, Toronto, M6A 2T3 - Report PD-66-99 - referred to his correspondence dated May 6, 1999 to the Municipality wherein he expressed concerns pert.ining to the following: . "Monstrous" 33,000 sq. ft. building being erected on a 2 acre lot adjacent to his home . The 200 ft. in length wall which will be the view from his home . 10-12 cars being parked in the driveway . Will the owner of this house be conducting a business from his home? and . If he sells this house, will the next purchaser be applying for a change in zoning. Councillor Novak indicated a disclosure of pecuniary interest with respect to the following 6 delegations re: Reports PD-69-99 and PD-70-99; vacated her chair and refrained from discussion and voting on the subject matter. Councillor Novak's relatives own property in the near vicinity of the subject lands. (c) Janet Hayman, 22 Jane Avenue, Courtice, LIE 2H9 - Report PD-69-99 and PD-70- 99 - circulated a document dated June 19, 1999 wherein she expressed opposition to the proposal and several concerns pertaining to: . The notification process . The number of phases . Traffic - there are flaws in the Traffic Analysis Study; and . The traffic grid. She requested that Reports PD-69-99 and PD- 70-99 be referred back to staff for further revision and that the plan of subdivision not be recommended for approval at the June 28, 1999 Council meeting. (d) Chris Conte, 10 King Street, Port Hope, LIA 2R4 - appeared on behalf of Stan Racansky, 3200 Hancock Road, Courtice, LIE 2MI-re: report PD-69-99 and PD-70-99 - expressed a concern that the staff reports were not made available the week prior to the meeting and expressed concerns pertaining to the high water table, the wet lands, and the survival of the seven species of plants if they are relocated. He reiterated the need for another environmental impact study in view of the fact that the Province is recognizing the existence of these lands as significant wetlands. He also expressed a concern pertaining to the water quantity as well as quality if development takes place in this area. He noted that the boundaries of the environmentally protected lands should be re-defmed and requested that Members of Committee defer approval of this application until all studies have been undertaken. )02 G.P. & A. Minutes - 3 - June 21,1999 . DELEGATIONS CONT'D. (e) Bill Creamer and Glenn Genge, D.G. Biddle and Associates, 96 King Street East, Oshawa, LIH IB6 - Reports PD-69-99 and PD-70-99 - advised that the applicant has gone through an extensive application process. Comprehensive traffic studies and storm water management studies have been submitted to the Municipality. Neighbourhood Plan and the Draft Plan have both gone through the public process. Resolution #GP A-319-99 Moved by Councillor Schell, seconded by Councillor Trim THAT the committee recess for 15 minutes. "CARRIED" The meeting reconvened at 10:45 a.m. (I) Norm Monagban, 15 Westmore Street, Courtice, LIE 2H8 - Reports PD-69-99 and PD-70-99 - reiterated the previous speakers' concerns and suggested that extensive studies be undertaken in view of the fact that these lands were not designated by the Province as significant wetlands until 1998. He expressed concern pertaining to the old water streams and related fish habitat. He also verbalized a major concern pertaining to the traffic grid system and the additional traffic which this application will generate, if approved. He requested that Members ofthe Committee deny this application. . (g) William Bowdeu, 4 Glenview Road, Courtice, LIE 2H9 - Reports PD-69-99 and PD-70-99 - requested clarification as to whether the culverts will empty onto his property and questioned how emergency vehicles will get through to the development. (h) Raymond Shepherd, 32 Jane Avenue, Courtice, LIE IH9 - Report PD-70-99 - was calIed but was not present. (i) Kelvin Whalen, 1029 McNicoll Avenue, Scarborough, MIW 3W6- Report PD-54-99 (Principles of Understanding 1138337 Ontario Inc.) - advised prior to the meeting that he would not be in attendance. (j) Laurie Ovenden, 44 David's Crescent, Orono, LOB IMO and Nick VanSeggelen, 21 Rhooda Boulevard, Bowmanville, LIC 3W3 00 behalf of the Animal Advisory Committee - Report CD-20-99 - circulated a handout wherein she expressed support for report CD-20-99 and the proposed Responsible Pet Owners by-law for the following reasons: . The wording of the by-law is in plain language and easily understood . The by-law addressed areas of concern to animal owners and related pet ownership . The by-law recommends cat licensing which is long ove,'due; and . The proposed by-law provides for a maximum penalty of $5,000.00 which is in keeping with other municipalities in Ontario. Miss Ovenden and Mr. VanSeggelen requested that Members of the Commitree approve the recommendations of the staff report and proposed by-law. . )u3 G.P. & A. Minutes -4 - June 21,1999 . DELEGATIONS CONT'D. . PUBLIC MEETINGS . (k) Suzanne Witsdon, 95 Foster Creek Drive, Newcastle, LIB IG5 - circulated a letter dated June 21, 1999 wherein she expressed support for the recommendations contained in Report CD-20-99 and the proposed Responsible Pet Owner by-law. She suggested that the licensing fees for dogs and cats should be the same and requested Members of the Committee to approve the staff report and the by-law. (I) Lauren Christensen, 41 Farncomb Crescent; Bowmanville, LIC 4L8- Report CD-20-99 - circulated a letter dated June 20, 1999 wherein she expressed support for Report CD-20-99 and the proposed Responsible Pet Owners by-law. She suggested that the impoundment fees for a cat should be raised and that micro-chipping provides a perfect alternative to licenses for identification. (m) Pauline Bryan, 17 Mull Crescent, Courtice, LIE 2C9 - expressed support for the recommendations contained in Report CD-20-99 and the proposed Responsible Pet Owners by-law. A year ago her son was diagnosed with Toxoplasmosis. Her son was playing in the sand box and, unknowingly picked up cat feces. This was how he caught Toxoplasmosis. She stated that, as a cat owner, she must keep her dog under control and license him yearly. Why should cat owners be treated differently? She requested Members of the Committee to approve the by-law. (n) Craig Brown, Chair, Clarington Public Library Board, 62 Temperance Street, Bowmanville, L 1 C 3A8 - referred to his letter to the municipality dated June 10, 1999 wherein he expressed support for the recommendations contained in Report ADMlN-20-99. His only concern with respect to the proposed location is the lack of parking in the immediate vicinity. Pursuant to the Planning Act, the Council of the Municipality ofClarington, through its General Purpose and Administration Committee, is holding Public Meetings for the following applications: (a) Rezoning Application - Part Lot 30, Concession 3, Former Township of Darlington - 1249981 Ontario Ltd. (b) Rezoning and Draft Plan of Subdivision Applications - Part Lots 29 and 30, Concession 2, former Township of Darlington - Clarington Fieldcrest Developments Ltd. (c) Rezoning Application - Part Lot 16, Concession I, Former Township of Darlington - Clarington Place Ltd. The Deputy Clerk advised that public notices were sent by fIrst class mail on or before May 21, 1999, to all property owners within 120 metres of the subject properties in accordance with the latest municipal assessment records. In addition, notices were also posted on the sites prior to May 21, 1999. This notice procedure is in compliance with the Ontario Regulation made under the Planning Act. J04 G.P. & A. Minutes - 5 - June 21, 1999 . PUBLIC MEETINGS CONT'D. The Clerk's Department sent public notice for the proposed plan of subdivision application by ftrst class mail on or before May 21, 1999, to all property owners within 120 metres of the subject property in accordance with the latest municipal assessment records. In addition, notices were also posted on the site prior to, May 21,1999. This notice procedure is in compliance with the Ontario Regulation made under the Planning Act. The Chairman announced that the Director of Planning and Development would describe the purpose and effect of the proposed amendments, then the objectors would be heard, followed by the supporters and the applicant. (a) Report PD-61-99 - 1249981 Ontario Ltd. - the purpose and effect of the application is to permit the development of a plan of subdivision consisting of 20 single family dwelling lots; a park block and open space block. Councillor Novak indicated a disclosure of pecuniary interest with respect to Report PD-61-99; vacated her chair and refrained from discussion and voting on the subject matter. Councillor Novak's relatives own property in the near vicinity of the subject lands. Mayor Hamre chaired this portion of the meeting. Libby Racansky, 3200 Hancock Road, Conrtice, LIE 2HI - requested clarification pertaining to the map and expressed concerns pertaining to the stream and the woodlot. . Norm Monaghan, 15 Westmore Street, Courtice, LIE 2H8 - expressed concern pertaining to the wetlands. No one spoke in support of the application. Glenn Genge, D. G. Biddle and Assoc., 96 King Street E., Oshawa, LIH IB6- advised that an environmental impact study has been completed which addresses all the environmental concerns. He noted that this application will expand the open space and parkland boundaries through the developer's dedication to the municipality. It is the applicant's wish to proceed in a speedy manner. Councillor Novak chaired this portion of the meeting. (b) Report PD-62-99 - Clarington Fieldcrest Developments Ltd. - the purpose and effect of the applications is to permit the development of a plan of subdivision containing 28 semi-detached/link dwelling units, 2 single detached dwelling units and a block for a future road extension. . No one spoke in opposition to or in support of this application. Glenn Genge, D. G. Biddle and Assoc. 96 King Street E., Oshawa, LIH IB6- appeared on behalf of the applicant who would like the application to be processed soon. He noted that a tree preservation plan has been submitted to the municipality. . juJ G.P. & A. Minutes - 6- June 21,1999 . PUBLIC MEETINGS CONT'D. (c) Report PD-63-99 - Clarington Place Ltd. - the purpose and effect of the application is to amend the list of permitted uses within the CI-IS General Commercial Exception Zone by deleting the exclusion of clothing store, jewellery store, shoe store, fashion accessory store, yarn and fabric store, hardware store, furniture store and home furnishings store. No one spoke in opposition to or in support of this application. R. Martindale, R. Martindale Planning Services, 23 Elizabeth Street, Ajax, Ll T 2Xl - expressed agreement with the recommendations contained in Report PD-63-99. Resolution #GPA-320-99 Moved by Councillor Schell, seconded by Councillor Rowe THAT the order of the agenda be altered to allow for consideration of Reports PD-61-99, PD-69-99 and PD-70-99 at the conclusion ofthe planning section. "CARRIED" PLANNING AND DEVELOPMENT DEPARTMENT . Rezoning and Draft Plan Subdivision Appl. Fieldcrest Dev. ZBA.99.012; 18T-99006 . Resolution #GPA-321-99 Moved by Councillor Rowe, seconded by Councillor Schell THAT Report PD-62-99 be received; THAT the rezoning application as submitted by D. G. Biddle and Associates Limited, on behalf of Clarington Fieldcrest Developl)lents Limited, be referred back to Staff for further processing and preparation of a subsequent report pending receipt of all outstanding comments, taking into consideration all of the comments received; THAT the application for draft plan approval of a draft plan of subdivision as submitted by D. G. Biddle and Associates Limited, on behalf of Clarington Fieldcrest Developments Limited, be referred back to Staff for further processing and preparation of a subsequent report pending receipt of all outstanding comments, taking into consideration all of the comments reviewed; THAT, within IS days ofthe Public Meeting, the Commissioner of Planning for the Region of Durham be advised and provided, by sworn declaration from the Clerk, the following: . That the Municipality held a Public Meeting in accordance with Section SI (21.1) of the Planning Act for the subject subdivision application; . A copy of the minutes of the said meeting; . A copy of all written submissions received by the Municipality; . A list of all persons and public bodies, including their mailing addresses, who made oral submissions at the public meeting or written submissions; . A copy of the report and the Council decision; and ( YJO G.P. & A. Minutes -7 - June 21, 1999 . PLANNING AND DEVELOPMENT DEPARTMENT CONT'D. Rezoning Appl. Clarington Place Ltd. ZBA 99-017 Removal of Holding 564069 Ontario Inc. . Committee of Adjustments A99/009, A99/019 TO A99/023 Inc. . THAT all interested parties listed in Report PD-62-99 and any delegations be advised of Council's decision. "CARRIED" Resolution #GPA-322-99 Moved by Councillor Schell, seconded by Councillor Rowe THAT Report PD-63-99 be received; THAT the rezoning application submitted by Martindale Planning Services on behalf of Clarington Place Limited be referred back to Staff for further processing and preparation of a subsequent report pending receipt of all outstanding comments, taking into consideration all of the comments reviewed; and THAT all interested parties listed in Report PD-63-99 and any delegations be advised of Council's decision. "CARRIED" . Resolution #GPA-323-99 Moved by Councillor Mutton, seconded by Councillor Young THAT Report PD-64-99 be received; THAT the rezoning application submitted by Tensin Gyaltan, on behalf of 564069 Ontario Inc., requesting the removal ofthe Holding "H" symbol from the subject lands be approved and that the amending By-law attached to Report PD-64-99 be forwarded to Council for approval; THAT a copy of Report PD-64-99 and the amending By-law be forwarded to the Region of Durham Planning Department; and THAT all interested parties listed in Report PD-64-99 and any delegation be advised of Council's decision. "CARRIED" Resolution #GPA-324-99 Moved by Councillor Schell, seconded by Councillor Mutton THAT Report PD-65-99 be received; THAT Council concur with the decisions of the Committee of Adjustment made on June 10, 1999 for applications A99/009, A99/019 to A99/023, inc1',sive; and Ju7 G.P. & A. Minutes - 8- June 21,1999 . PLANNING AND DEVELOPMENT DEPARTMENT CONT'D. Status Report Mr. Wayne Conrad 01O-120-1880S School Crossing Guards Lydia Trull Public School CGl.S . Rezoning Appl. Robert & Helen Sherman ZBA 99-006 . THAT Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment for applications A99/009, A99/019 to A99/023, inclusive in the event of an appeal. "CARRIED" Resolution #GPA-32S-99 Moved by Councillor Schell, seconded by Councillor Rowe THAT Report PD-66-99 be received for information. "CARRIED" Resolution #GPA-326-99 Moved by Councillor Rowe, seconded by Councillor Trim THAT Report PD-68-99 be received; THAT the Director of Planning and Development be authorized to hire an Adult School Crossing Guard to be in place by September 7, 1999 on Avondale Drive east of Brownstone Crescent which has exceeded the required SO% delay factor for the Adult Crossing Warrant Study; THAT the Director of Planning and Development be authorized to hire an Adult School Crossing Guard to be in place by September 7, 1999 on Trulls Road south of Sandringham Drive on the grounds it has shown a steady increase in traffic volume with delay factors starting from 29% in September 1998 and increasing to 43% by June 1999 derived from Adult Crossing Guard Warrant Studies; THAT the funds for the Adult School Crossing Guards for 1999 in the amount of approximately $S,OOO.OO be charged to Account #7240-X-6 with the resulting budget overrun in this account being drawn from the accumulated surplus for 1999; THAT the Director of Public Works arrange for the installation of school crossing signs, pavement markings and required sidewalk extensions for the crossings; and THAT all interested parties listed in Report PD-68-99 and any delegations be advised of Council's decision. "CARRIED" Resolution #GPA -327-99 Moved by Councillor Mutton, seconded by Councillor Trim THAT Report PD-71-99 be received; ) JUO G.P. & A. Minutes - 9- June 21, 1999 PLANNING AND DEVELOPMENT DEPARTMENT CONT'D. . . Rezoning Subdivision Appl. 1249981 Ontario Ltd. . THAT the rezoning application ZBA 99-006 to amend the Zoning Bylaw 84-63, as submitted by Newcastle Fellowship Baptist Church, on behalf of Robert and Helen Sherman, to permit the development of a place of worship with ancillary uses be approved as shown on Attachment #3 to Report PD-71-99 and that the appropriate by-law be passed; THAT a By-law to remove the (H)-Holding Symbol be forwarded to Council at such time the applicant has entered into a site plan agreement to the satisfaction of the Municipality of Clarington; and, THAT all interested parties listed in Report PD-71-99 and any delegation be advised of Council's decision. "CARRIED" Councillor Novak indicated a disclosure of pecuniary interest with respect to Reports PD-61-99; PD-69-99, and PD-70-99 vacated her chair and refrained from discussion and voting on the subject matter. Councillor Novak's relatives own property in the near vicinity of the subject lands. The Director of Planning and Development displayed a land use plan. Resolution #GPA-328-99 Moved by Councillor Schell, seconded by Councillor Rowe THAT Report PD-61-99 be received; THAT application to amend Comprehensive Zoning By-law 84-63 of the former Town of Newcastle, as amended, submitted by D. G. Biddle & Associates Limited on behalf of 1249981 Ontario Limited be referred back to Staff for further processing and the preparation of a subsequent report upon receipt of all outstanding comments; THAT within IS days of the Public Meeting, the Commissioner of Planning for the Region of Durham be advised and provided, by sworn declaration from the Clerk the following: i) that the Municipality held a Public Meeting in accordance with Section SI (21.1) of the Planning Act for the subject subdivision application; ii) a copy of the minutes of said meeting; iii) a copy of all written submission received by the Municipality; and iv) a list of all persons and public bodies, including their mailing addresses, who made oral submissions or written submissions at the public meeting; and THAT the Durham Region Planning Department and all interested parties listed in Report PD-61-99 and any delegations be advised of Council's deci.ion. "CARRIED" The Director of Planning and Development gave a verbal report pertaining to Report PD-69-99. )J3 G.P. & A. Minutes - 10- June 21,1999 . PLANNING AND DEVELOPMENT DEPARTMENT CONT'D. Resolution #GPA-329-99 Neighbourhood Design Plan Glenview PLN 31.5.3 Rezoning and Subdivision Appl. DEV 9S-020; 18T-9S029 . Moved by Councillor Rowe, seconded by Councillor Schell THAT Report PD-69-99 be received; and THAT a copy of Council's decision be forwarded to all interested parites. "CARRIED: Resolution #GPA-330-99 Moved by Councillor Schell, seconded by Councillor Trim THAT Report PD- 70-99 be referred back to staff pending further recommendations from the Ministry of Natural Resources. "CARRIED" Resolution #GPA -331- 99 Moved by Councillor Young, seconded by Councillor Schell THAT the Committee recess for lunch until 1:] S p.m. "CARRIED" The meeting re-convened at I: IS p.m. Councillor Trim chaired this portion of the meeting. CLERK'S DEPARTMENT Responsible Pet Owners' By-law Animal Services Monthly Report Month of May . Resolution #GPA-332- 99 Moved by Councillor Schell, seconded by Councillor Mutton THAT Report CD-20-99 be received; THAT the "Responsible Pet Owners" By-law attached to Report CD-20-99 be approved by Council; and THAT all interested parties be advised of Council's decision. "CARRIED" Resolution #GPA-333-99 Moved by Councillor Novak, seconded by Councillor Schell THAT Report CD-21-99 be received for information; and ; JIU G.P. & A. Minutes -11- June 21, 1999 . CLERKS DEPARTMENT CONT'D. THAT a copy of Report CD-21-99 be forwarded to the Animal Alliance of Canada and the Animal Advisory Committee. "CARRIED" TREASURY DEPARTMENT Councillor Mutton chaired this portion of the meeting. Applications for Cancellation, Reduction or Refund of Taxes . Tender CL99-3 Orono Arena Addition . Councillor Schell indicated a disclosure of pecuniary interest with respect Report TR-24-99; vacated his chair and refrained from discussion and voting on the subject matter. Councillor Schell's employer, Blue Circle Canada, is listed in the report. Resolution #GPA-334-99 Moved by Councillor Young, seconded by Councillor Rowe THAT Report TR - 24-99 be received; and THAT the attached list of applications for cancellation, reduction or refund of taxes be approved. "CARRIED" Councillor Novak indicated a disclosure of pecuniary interest with respect to Report TR-34-99; vacated her chair and refrained from discussion and voting on the subject matter. Councillor Novak's employer conducts business with proponents listed in Report TR-34-99. Resolution #GPA-335-99 Moved by Mayor Hamre, seconded by Councillor Schell THAT the order of the agenda be altered to allow for consideration of Report CS-09-99 in conjunction with Report TR-34-99. "CARRIED" Resolution #GPA-336-99 Moved by Councillor Trim, seconded by Councillor Young THAT Report CS-09-99 be received; THAT Council approve an additional $50,000 as an interest free loan (totalling $175,000) to be drawn on as required by the Orono Amateur Athletic Association; THAT the repayment plan of the loan be established at 7 annual installments of twenty-five ($25,000) each with the first payment due December 31, 2000 and the subsequent payments due on December 31, 2001; December 31, 2002; December 31,2003; December 31,2004; December 31, 2005; and the final payment due December 31, 2006; j i 1 G.P. & A. Minutes - 12- June 21, 1999 . TREASUREY DEPARTMENT CONT'D. . Transfers to Reserve and Reserve Funds Year End 1998 Cash Activity Report March 1999 . THAT the required additional ftmds he drawn from the Impac/Escrow Reserve FundAccount#1110-196-X; and THAT the Orono Amateur Athletic Association and the Orono Arena Board be advised of action taken, FORTHWITH. AND THAT Report TR-34-99 be received; THAT Gerr Construction Limited, Bowmanville, Ontario, with a total bid in the amount of $262,899.00 including G.S.T., being the lowest responsible bidder meeting all terms, conditions, and specifications of Tender CL99-3, be awarded the contract for the Orono Arena Addition.; THAT the $175,000.00 interest free loan approved pursuant to Report CS-09-99 be advanced as required based on contract payment certificates to the Orono Athletic Association from the Impact/Escrow Reserve Fund account #1110-196-X to be applied to the total contract cost of $270,700.00 ($245,700.00 excluding GST + $25,000.00 consulting) with the balance of the contract costs to be paid by the Orono Athletic Association; THAT the repayment ofthe interest free loan be deposited back into the Impact/Escrow Reserve Fund; and THAT the By-law marked Schedule "A" to Report TR-34-99 authorizing the Mayor and Clerk to execute the agreement be approved, FORTHWITH. "CARRIED" Resolution #GPA-337-99 Moved by Councillor Schell, seconded by Councillor Trim THAT Report TR-35-99 be received; and THAT the transfers to the Reserves/Reserve Funds identified in TR-35-99 be approved. "CARRIED" Resolution #GPA-338-99 Moved by Councillor Trim, seconded by Councillor Schell THAT Report TR-36-99 be received; THAT in accordance with provision of Chapter M-45, Section 79 (I) of the Municipal Act, R.S.O. 1990, the Treasurer reports the cash position of the Municipality ofClarington for the month ended March 31,1999, is as shown on the schedule attached to Report TR-36-99; and JI2 G.P. & A. Minutes - 13 - June 21,1999 TREASURY DEPARTMENT CONT'D. . THAT Part "A" of the expenditures for the month of March 1999, be confirmed. "CARRIED" Cash Activity Report - April 1998 Resolution #GPA-339-99 Moved by Councillor ScheU, seconded by Mayor Hamre THAT Report TR-37-99 be received; THAT in accordance with provision of Chapter M-45, Section 79 (1) of the Municipal Act, R.S.O. 1990, the Treasurer reports the cash position of the Municipality of Clarington for the month ended April 30, 1999 is as shown on the schedule attached to Report TR-37-99; and THAT Part "A" of the expenditures for the month of April 1999, be confirmed. "CARRIED" Update Final Billings for 1999 Property Taxes Resolution #GPA-340-99 Moved by Councillor Rowe, seconded by Councillor Schell THAT Report TR-38-99 be received for information; and . THAT Staff proceed with the original billing target date scheduled as set out in By-Law Number 99-62. "CARRIED" Councillor ScheU chaired this portion of the meeting. FIRE DEPARTMENT Tiered Response Resolution #GPA-341 -99 Moved by Councillor Mutton, seconded by Councillor Trim THAT Report FD-13-99 be received for information. "CARRIED" COMMUNITY SERVICES DEPARTMENT Orono Arena Expansion Project Report CS-09-99 - was approved earlier in the meeting see - Resolution #GPA-336-99 on page II. Councillor Young chaired this portion of the meeting. . JI3 G.P. & A. Minutes . - 14- June 21, 1999 PUBLIC WORKS DEPARTMENT Resolution #GPA-342-99 Amendments to Traffic By-Law 91-58 Application For Encroachment Agreement Thomas White . Application 542985 Ontario Limited B. Vanandel . Moved by Councillor Novak, seconded by Councillor Rowe THAT Addendum to Report WD-24-99 be received; and THAT the revised by-law attached to Addendum to Report WD-24-99 be passed by Council. "CARRIED" Resolution #GPA-343-99 Moved by Councillor Schell, seconded by Mayor Hamre THAT Report WD-27-99 be received; THAT Council pass a by-law authorizing the Mayor and Clerk to execute an agreement, shown as Schedule 'A' to the proposed by-law (see Attachment No.4), to Report WD-27-99, between the Municipality ofClarington and Boville Holdings (1997) (Thomas White), owner of the property, to permit parts of the building, Parts I and 2, Plan 40R-19050, to encroach onto the road allowance known as King Street and Division Street, in the former Town of Bowmanville; THAT the applicants be responsible for all costs, such as survey and legal costs, associated with this agreement; THAT the Municipality's solicitor be directed to take all actions necessary to complete the transaction; and THAT Mr. Stephen F. Shine, Solicitor, be advised of Council's decision. "CARRIED" Resolution #GPA-344-99 Moved by Councillor Schell, seconded by Councillor Novak THAT Report WD-28-99 be received for information; THAT Staff be authorized to advertise a public hearing required by the Municipal Act to stop-up and close part of Gaud Gate, being Part I, Plan 40R-19060; THAT Part I, Plan 40R-19060 be established as O.3m (1 foot) Reserve; THAT Old Scugog Road at the intersection of Regional Road 57 be diverted approximately 55m (177 feet) north of the existing intersection in accordance with the approved construction drawings and subdivision agreement between the Municipality and 542985 Ontario Limited; Ji4 G.P. & A. Minutes - 15- June 21,1999 PUBLIC WORKS DEPARTMENT CONT'D. . THAT, iffollowing the Public Hearing, Council approves the by-law to: I) stop-up and close Gaud Gate; ii) establish Part I, Plan 40R-XXXX as a O.3m (I foot) Reserve; and iii) divert the intersection of Old Scugog Road and Regional Road 57; that the Mayor and Clerk be authorized to execute the necessary documents; THAT the Clerk obtain written approval of the by-law by registered mail, from the Region of Durham; and THAT Mr. Bob Annaert, D. G. Biddle and Associates Limited, the Regional Municipality of Durham and the residents of Old Scugog Road area be advised of Council's decision, FORTHWITH. "CARRIED" Quit Claim Resolution #GPA-345-99 Mr. Michael Patrick IOR-I 792 Moved by Mayor Hamre, seconded by Councillor Schell THAT Report WD-29-99 be received; THAT the Mayor and Clerk be authorized to execute on behalf of the Corporation of the Municipality of Clarington, a quit claim for a portion of an existing drainage easement, identified as the southerly 1.5 metres of Part 6 on Plan IOR-I792; . THAT the applicant be responsible for all costs, such as survey and legal costs, associated with this quit claim; and THAT Mr. Michael Patrick be advised of Council's decision. "CARRIED" Soper Creek Park Bowmanville Resolution #GPA-346-99 Moved by Councillor Mutton, seconded by Councillor Novak THAT Report WD-30-99 be received; THAT George Latter be thanked for his suggestions regarding the safety at Soper Creek Park and informed that his suggestions are under consideration for partial implementation; THAT funds for consulting fees be set aside in the Public Works 2000 Capital Budget for the purpose of a park evaluation study of Soper Creek Park; and THAT George Latter be advised of Council's decision. "CARRIED" Mayor Hamre chaired this portion of the meeting. . JIJ G.P. & A. Minutes ADMINISTRA nON . Bowmanville Main Branch Library . UNFINISHED BUSINESS OTHER BUSINESS Canada Day Celebration . - 16- June 21, 1999 Resolution #GPA-347-99 Moved by Councillor Schell, seconded by Councillor Young THAT Report ADMIN-20-99 be received; THAT Council approve in principle to utilize the LCBO property for the purpose of accommodating a new Bowmanville Main Branch Library as well as to provide for additional office space for the Administration Centre; THAT staff be authorized to take all necessary action and to bring back a detailed report which, among other matters, shall deal with space requirements, preliminary building configuration, fmancing, timing, etc.; and . THAT the Library Board be advised of Council's decision. "CARRIED" Resolution #GPA-348-99 Moved by Councillor Novak, seconded by Councillor Mutton THAT Confidential Reports ADMIN-22-99, ADMIN-23-99 and ADMIN-24-99 be referred to the end of the agenda to be considered at a "closed" meeting. "CARRIED" Resolution #GPA-349-99 Moved by Councillor Novak, seconded by Councillor Rowe THAT the delegation of Fred Horvath and Kathe Groen pertaining to Health and Safety Week be acknowledged and received with appreciation. "CARRIED"- Resolution #GPA-350-99 Moved by Councillor Trim, seconded by Councillor Young THAT the correspondence dated June 14, 1999 from Susan M. Sawyer, Hamiltons Insurance Services Limited requesting permission to have a parade on Canada Day, be received; THAT permission be granted provided the organization applies for and receives a road occupancy permit from the Public Works Department; and THAT Susan M. Sawyer be advised of Council's decision, FORTHWITH. "CARRIED" , jib G.P. & A. Minutes . - 17- June 21, 1999 OTHER BUSINESS CONT'D. Resolution #GPA-35 1-99 ADJOURNMENT . . Moved by Councillor Schell, seconded by Councillor Trim THAT the meeting be closed to allow for consideration of Reports ADMIN-22-99 pertaining to a personnel matter and Reports ADMIN-23-99 and ADMIN-24-99 pertaining to property matters. "CARRIED" Resolution #GPA-352-99 Moved by Councillor Schell, seconded by Councillor Rowe THAT the actions taken at the "closed" meeting be ratified. "CARRIED" Resolution #GPA-353-99 Moved by Councillor Young, seconded by Councillor Schell THAT the meeting adjourn at 2:45 p.m. "CARRIED" MAYOR / , ) i !