Loading...
HomeMy WebLinkAbout03/22/1999 . THE MUNICIPALITY OF CLARINGTON General Purpose and Administration Committee March 22, 1999 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, March 22, 1999 at 9:30 a.m., in the Council Chambers. ROLL CALL Present Were: Mayor D. Hamre Councillor 1. Mutton Councillor M. Novak Councillor 1. Rowe Councillor 1. Schell Councillor C. Trim Councillor T. Young Also Present: Chief Administrative Officer, F. Wu Director of Community Services, J. Caruana Acting Director of Planning and Development, D. Crome Fire Chief, M. Creighton Treasurer, M. Marano Director of Public Works, S. Vokes Deputy Clerk, M. Knight Stanley . Mayor Hamre chaired this portion of the meeting, DISCLOSURES OF PECUNIARY INTEREST Councillor Rowe indicated that she would be disclosing a pecuniary interest with respect to Report WD-14-99. MINUTES Resolution #GPA-102-99 Moved by Councillor Schell, seconded by Councillor Trim THAT the minutes of a regular meeting of the General Purpose and Administration Committee held on March I, 1999, be approved, "CARRIED" PRESENTATION (a) W.D. Armstrong, and H. Kitchen, Kitchen and Armstrong, 1248 Keewatin Boulevard, Peterborough, K9H 6X3 - were scheduled to appear at 10:30 a.m. See page 9. . 301 G.P. & A. Minutes . -2- March 22, 1999 Councillor Novak chaired this portion of the meeting. PLANNING AND DEVELOPMENT DEPARTMENT Resolution #GPA-l03-99 Paula Lishman International Ltd. Dl4,DEV.97.058 . Committee of Adjustment February 25, 1999 Dl3.CO . Moved by Councillor Schell, seconded by Councillor Young THAT Report PD-23-99 be received; THAT Council provide direction regarding the Municipality's participation at the scheduled pre-hearing conference on the appeals of the Planning approvals for the applications submitted by Paula Lishman International Ltd. "SEE FOLLOWING MOTIONS" Resolution #GPA-104-99 Moved by Councillor Mutton, seconded by Mayor Hamre THAT the foregoing Resolution #GPA-l 03-99 be amended by replacing the second paragraph with the following wording: "THAT staff and the Municipal Solicitor be authorized to appear before the Ontario Municipal Board at the April 14, 1999 pre-hearing conference and any subsequent Hearing of the Board in support of Council's decisions with respect to the various applications. " "SEE FOLLOWING MOTION" Resolution #GP A-105-99 Moved by Mayor Hamre, seconded by Councillor Schell THAT Report PD-23-99 be referred to the end ofthe agenda to be considered at a "closed" meeting concerning the legal issues. "CARRIED" Resolution #GP A-106-99 Moved by Councillor Trim, seconded by Councillor Young THAT Report PD-24-99 be received; THAT Council concur with the decisions of the Committee of Adjustment made February 25, 1999, for Applications A98/059, A99/002, A99/003 and A99/005: and THAT Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment for Applications A98/059, A99/002 and A99/003 in the event of an appeal. "CARRIED" 302 G,P. & A. Minutes - 3 - March 22, 1999 . PLANNING AND DEVELOPMENT DEPARTMENT CONT'D Resolution #GPA-I07-99 Certificate of Release, Fridel Ltd. Dl2.1ST.9201O Certificate of Release, Lord Elgin Building Corporation Dl2.IST.S6069 . Removal of Holding, Colvin Dl4.ZBA.99.004 . Moved by Councillor Rowe, seconded by Councillor Schell THAT Report PD-25-99 be received; THAT pursuant to the provisions of Paragraph 5.26 of the Subdivision Agreement between the Municipality and Fridel Limited, the Municipality has no objection to the issuance of the "Certificate of Release"; THAT the Mayor and Clerk be authorized by by-law to execute, on behalf of the Municipality of Clarington, the "Certificate of Release"; and THAT Fridel Limited be advised of Council's decision. "CARRIED" Resolution #GPA-I08-99 Moved by Councillor Schell, seconded by Councillor Rowe THAT Report PD-26-99 be received; THAT pursuant to the provisions of Paragraph 5.26 of the Subdivision Agreement between the Municipality and Lord Elgin Building Corporation, the Municipality has no objection to the issuance of the "Certificate of Release"; THAT the Mayor and Clerk be authorized by by-law to execute, on behalf of the Municipality of Cia ring ton, the "Certificate of Release"; and THAT Lord Elgin Building Corp. be advised of Council's decision. "CARRIED" Resolution #GPA-109-99 Moved by Councillor Schell, seconded by Councillor Young THAT Report PD-27-99 be received; THAT Rezoning Application ZBA 99-004 submitted by George Pollitt on behalf of Leslie and Evelyn Colvin requesting the removal of the "Holding (H)" symbol from the subject lands be approved; THAT the amending By-law attached to Report PD-27-99 be forwarded to Council for approval; THAT a copy of Report PD-27-99 and the amending By-law be forwarded to the Region of Durham Planning Department; and THAT all interested parties listed in Report PD-27-99 and any delegations be advised of Council's decision. "CARRIED" 303 G.P. & A. Minutes . CLERKS DEPARTMENT Animal Services Report for February 1999 PI4.MO Parking Report for February 1999 T02.MO . Traffic Sign Requirements FIS.QU . -4 - March 22, 1999 Councillor Trim chaired this portion of the meeting, Resolution #GPA-llO-99 Moved by Councillor Mutton, seconded by Councillor Schell THAT Report CD-12-99 be received for information; and THAT a copy of Report CD-12-99 be forwarded to the Animal Alliance of Canada and the Animal Advisory Committee. "CARRIED" Resolution #GPA-III-99 Moved by Councillor Novak, seconded by Councillor Rowe THAT Report CD-13-99 be received for information; and THAT a copy of Report CD-13-99 be forwarded to the Bowmanville Business Centre for their information. "CARRIED" Councillor Mutton chaired this portion of the meeting, Resolution #GPA-1l2-99 Moved by Councillor Young, seconded by Councillor Schell THAT Report TR-9-99 be received; THAT Scugog Signs, Nestleton, Ontario with an approximate total bid amount of $24,500.00 for Part A, for the Municipality of Cia ring ton's requirements, being the lowest responsible bidder meeting all terms, conditions and specifications of Co- operative Tender CL99-1, be awarded Part "A" to supply and deliver the 1999 Traffic and Street Sign requirements to the Municipality of Clarington; THAT Scugog Signs, Nestleton, Ontario with an approximate total bid amount of $7,600.00 for Part B, for the Municipality ofClarington's requirements, being the lowest responsible bidder meeting all terms, conditions and specifications of Co- operative Tender CL99-1, be awarded Part "B" to supply and deliver the 1999 Traffic and Street Sign Hardware requirements to the Municipality of Clarington; THAT, pending satisfactory pricing and service and subject to the agreement of the co-operative participants, the contract awards for Part "A" and "B" be extended for a second and third year; and THAT the funds extended be drawn from the respective years budget allocation for Traffic and Street Signs. "CARRIED" 304 G.P. & A. Minutes - S - March 22, 1999 . TREASURY DEPARTMENT CONT'D Balcony Replacement Resolution #GPA-I13-99 Bowmanville Museum Moved by Councillor Schell, seconded by Councillor Novak Fl8.QU Salary Disclosure Act . Community Services Recreation Software FI8.QU . THAT Report TR -10-99 be received; THAT Rick Potter Services, Cobourg, Ontario, with a bid in the amount of $23,433.00, being the lowest responsible bidder meeting all terms, conditions and specifications of Quotation Q98-12, Balcony Replacement, Bowmanville Museum; THAT funds required, in the amount of$IS,SOO.OO be provided from the funds carried over from the 1998 Capital Budget, Account #7029-00000-0501; and THAT the additional fimding, in the amount of$7,SOO.00 ($4,933.00 balance of tender plus consulting costs) be provided from the Building Improvement and Reserve Account 32900-0002S-0000. "CARRIED" Resolution #GPA-114-99 Moved by Councillor Young, seconded by Councillor Rowe THAT Report TR-II-99 be received for information, "CARRIED" Resolution #GPA-lIS-99 Moved by Mayor Hamre, seconded by Councillor Rowe THAT Report TR-12-99 be received; THAT Escom Software Services Ltd., Bumaby, British Columbia, be awarded the contract for the supply and installation of recreation software, in the amount of $S2,SS6.26 ($49,118.00 plus G.S.T.), as required by the Community Services Department; THAT funds in the amount of $30,000.00 be provided for from Account Number 7009-00000-0S02 as carried over from the 1998 Computer Services Capital budget; THAT the funds required to provide for training and hardware of$27,OSI.26 be drawn from Working Funds Reserve Account Number 2900-00001-0000; THAT the annual maintenance fee in the approximate amount of $6,80S,00, plus G.S,T. and approximately $7,000.00 for additional hardware requirements be provided for in the 1999 Computer Services budget; THAT the contract with Bell Canada (Teletech Leasing) for the replacement of the existing telephone system be increased by approximately $4,300.00 in order to accommodate touch tone registration; and 305 G.P. & A. Minutes - 6- March 22, 1999 . TREASURY DEPARTMENT CONT'D Early Tender Calls FI8.QU FIRE DEPARTMENT Monthly Fire Report February 1999 Cll.FD . Canatex 3 Exercise April 27 , 28 and 29 1999 PI6.FI THAT the agreement attached to Report TR-12-99 (authorized by By-law #98-170 approved November 23, 1998) be executed. "CARRIED" Resolution #GPA-116-99 Moved by Councillor Trim, seconded by Councillor Young THAT Report TR-13-99 be received; and THAT staffbe authorized to advertise and issue tenders in advance of the 1999 Capital Budget approval for the requirements identified in the body of Report TR-13-99. "CARRIED" Councillor Schell chaired this portion of the meeting, Resolution #GPA-117-99 Moved by Councillor Mutton, seconded by Councillor Novak THAT Report FD-6-99 be received for information. "CARRlED" Resolution #GPA-1l8-99 Moved by Councillor Novak, seconded by Councillor Rowe THAT Report FD-7-99 be received for information. COMMUNITY SERVICES DEPARTMENT "CARRIED" There were no reports considered under this section of the agenda. PUBLIC WORKS DEPARTMENT Councillor Young chaired this portion of the meeting. . Councillor Rowe indicated a disclosure of pecuniary interest with respect to Report WD-14-99; vacated her chair and refrained from discussion and voting on the subject matter. Councillor Rowe's spouse is a partner of Clinic Buildings which is referenced in the report. 306 G.P, & A. Minutes -7 - March 22, 1999 . PUBLIC WORKS DEPARTMENT CONT'D Resolution #GPA-119-99 Monthly Building Report for February, 1999 PIO.MO Certificate of Acceptance Northeast Bowmanville D12.CE ADMINISTRATION . Moved by Councillor Schell, seconded by Councillor Novak THAT Report WD-14-99 be received for information. "CARRIED" Resolution #GPA-120-99 Moved by Councillor Mutton, seconded by Councillor Schell THAT Report WD-IS-99 be received; THAT the Director of Public Works be authorized to issue a 'Certificate of Acceptance' for the Tributary Stormwater Management Works, exclusive of the Soper Creek Erosion Works, constructed under Plan IOM-840. "CARRIED" Mayor Hamre chaired this portion ofthe meeting. UNFINISHED BUSINESS There were no reports considered under this section of the agenda. OTHER BUSINESS Greater Toronto Services Board . There were no items considered under this section of the agenda. Resolution #GP A-121-99 Moved by Councillor Trim, seconded by Councillor Schell THAT Councillor Mutton be appointed as an alternate to Mayor Hamre to the Greater Toronto Services Board. "SEE FOLLOWING MOTION" Resolution #GPA-I22-99 Moved by Councillor Young, seconded by Councillor Novak THAT the appointment of an alternate to Mayor Hamre to sit on the Greater Toronto Services Board be tabled to the Council Meeting scheduled for April 12, 1999. "CARRIED" 307 G.P. & A. Minutes - 8- March 22, 1999 . OTHER BUSINESS CONT'D Resolution #GPA-123-99 Clarington Municipal Flag Report PD-23-99 . . Moved by Councillor Trim, seconded by Councillor Mutton THAT Clarington Municipal Flags be purchased and given to the various hall boards in the Municipality prior to the summer recess of Council. "CARRIED" Resolution #GPA-124-99 Moved by Councillor Young, seconded by Councillor Mutton THAT the meeting be "closed" to discuss legal issues contained in Report PD-23-99. "CARRIED" Resolution #GPA-12S-99 Moved by Councillor Schell, seconded by Councillor Young THAT Report PD-23-99 be received; THAT Council provide direction regarding the Municipality's participation at the scheduled pre-hearing conference on the appeals ofthe Plarming approvals for the applications submitted by Paula Lishman International Ltd. "SEE FOLLOWING MOTION" Resolution #GP A-126-99 Moved by Councillor Mutton, seconded by Councillor Rowe THAT the foregoing Resolution #GPA-12S-99 be amended by replacing the second paragraph with the following wording: "THAT staff and the Municipal Solicitor be authorized to appear before the Ontario Municipal Board at the April 14, 1999 pre-hearing conference and any subsequent hearing of the Board in support of Council's decision with respect to the Clarington Official Plan Amendment #9." "CARRIED" The foregoing Resolution #GPA-12S-99 was then put to a vote and "CARRIED AS AMENDED". Resolution #GP A-127 -99 Moved by Councillor Young, seconded by Councillor Schell THAT the Committee recess for IS minutes. "CARRIED" 308 G.P, & A. Minutes - 9- March 22, 1999 . OTHER BUSINESS CONT'D Presentation by Kitchen and Armstrong . ADJOURNMENT . The meeting reconvened at 10:S0 a.m. Messrs. W.D. Armstrong and Harry Kitchen, Kitchen and Armstrong made a presentation for Members of the Committee pertaining to the Governance Issues. Doug Armstrong advised that Kitchen and Armstrong were engaged by the Region of Durham to assist the Regional Governance Committee with their process. The financial impact on the ratepayer has been the driving focus of the exercise. With an overhead projector he displayed two scenarios pertaining to reducing costs regarding road systems in Hastings and in Simcoe. In both scenarios the greatest cost efficiencies were achieved at the upper tier level. Mr. Armstrong stated that he is still waiting for information to be provided by some municipalities. Resolution #GPA-128-99 Moved by Councillor Mutton, seconded by Councillor Trim THAT the Municipality of Clarington support in principle the establishment ofthe Regional Governance Committee; and THAT the Regional Municipality of Durham be advised. "SEE FOLLOWING MOTION" Resolution #GPA-129-99 Moved by Councillor Young, seconded by Councillor Novak THAT the issue of the Regional Governance Committee be referred to Council. "MOTION LOST" The foregoing Resolution #GPA-128-99 was then put to a vote and "CARRIED". Resolution #GP A-130-99 Moved by Councillor Young, seconded by Councillor Rowe THAT the meeting adjourn at 11:IS a.m. "CARRIED" ,~~~~ ~~ - - -- PUTY CLEJY~ '.\ .'1 q .'