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Home My WebLink About02/15/1999 . THE MUNICIPALITY OF CLARlNGTON General Purpose and Administration Committee February IS, 1999 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, February 15, 1999 at 9:30 a.m., in the Council Chambers. ROLL CALL Present Were: Acting Mayor M. Novak Councillor J. Mutton Councillor J. Rowe Councillor J. Schell Councillor C. Trim Councillor T. Young Absent: Mayor D. Hamre (on vacation) Also Present: Chief Administrative Officer, F. Wu Director of Community Services, 1. Caruana Acting Director of Planning and Development, D, Crome Treasurer, M. Marano Director of Public Works, S. Vokes Divisional Fire Chief, G, Weir Deputy Clerk, M. Knight Stanley . Acting Mayor Novak chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest. MINUTES Resolution #GP A-74-99 Moved by Councillor Rowe, seconded by Councillor Schell THAT the minutes of a regular meeting of the General Purpose and Administration Committee held on February I, 1999, be approved, "CARRIED" . 301 G.P. & A. Minutes DELEGATIONS . - 2- February IS, 1999 (a) Rev. Frank Lockhart, Chair of Valleys 2000, Box 362, Bowmanville LtC 3L1 - was advised prior to the meeting that, at the request of the Acting Director of Planning and Development, Report PD-19-99 would be withdrawn from the agenda. PLANNING AND DEVELOPMENT DEPARTMENT Committee of Adjustment January 28, 1999 Dl3.CO Understanding between Clarington and Valleys 2000 . Ontario 2000 Main Street Ontario Funding Program . Resolution #GPA-7S-99 Moved by Councillor Schell, seconded by Councillor Mutton THAT Report PD-18-99 be received; THAT Council concur with decisions of the Committee of Adjustment made on January 28, 1999 for Applications A98/043, A98/044 and A98/0S9; and THAT staff be authorized to appear before the Ontario Municipal Board to defend the decision of the Committee of Adjustment for Applications A98/043, A98/044 and A98/OS9, in the event of an appeal. "CARRIED" Memorandum dated February 12, 1999, from the Acting Director of Planning and Development to Members of Council requesting that Report PD-19-99 be withdrawn from the agenda, was circulated at the meeting. Resolution #GPA-76-99 Moved by Councillor Trim, seconded by Councillor Mutton THAT Report PD-19-99 be withdrawn from the agenda. "CARRIED" Resolution #GPA-77-99 Moved by Councillor Schell, seconded by Councillor Rowe THAT Report PD-20-99 be received; THAT the recommended allocation of the Main Street Ontario Funds be approved; THAT a copy of Report PD-20-99 be forwarded to Valley 2000, Bowmanville Business Centre, Newcastle Village BIA, Orono BIA and that they be requested to notify the Municipality by April I, 1999 of any proposals that would qualifY under Main Street Ontario Program; THAT in the event that any BIA does not wish to participate, that its share be split proportionately with the other BIA's and Valley 2000 or as otherwise agreed to by the remaining parties; and 302 G.P. & A. Minutes - 3 - February IS, 1999 . PLANNING AND DEVELOPMENT DEPARTMENT CONT'D THAT Valleys 2000 and all the BIA's be sent a copy of Report PD-20-99 and notified of Council's decision on the matter. CLERK'S DEPARTMENT "CARRIED" Mark Stewart Animal Licensing Service Inc. Agreement L04.GE PI4.GE . Parking Enforcement Report for January 1999 T02.GE Animal Services Monthly Report January, 1999 PI4.MO . Councillor Trim chaired this portion of the meeting. Resolution #GP A-78-99 Moved by Councillor Rowe, seconded by Councillor Mutton THAT Report CD-9-99 be received; THAT Animal Licensing Service Inc., be given the exclusive rights to sell door to door licenses in the Municipality ofClarington for the year 1999 commencing on March I, 1999 until October 30, 1999 and subject to review by Council at the end of the year; THAT the agreement be executed by the Mayor and Municipal Clerk and the authorizing By-law be forwarded to Council for approval; and THAT Mark Stewart, Animal Licensing Services Inc., be advised of Council's decision. "CARRIED" Resolution #GP A-79-99 Moved by Councillor Novak, seconded by Councillor Schell THAT Report CD-IO-99 be received for information; and THAT a copy of Report CD-I 0-99 be forwarded to the Bowmanville Business Centre for their information. "CARRIED" Resolution #GPA-80-99 Moved by Councillor Schell, seconded by Councillor Rowe THAT Report CD-I 1-99 be received for information; and THAT a copy of Report CD-II-99 be forwarded to the Animal Alliance of Canada and the Animal Advisory Committee. "CARRIED" 303 G.P. & A. Minutes . Monthly Fire Report January 1999 Cll.FD -4- February IS, 1999 Councillor Schell chaired this portion ofthe meeting. Resolution #GPA-SI-99 Moved by Councillor Mutton, seconded by Councillor Rowe THAT Report FD-S-99 be received for information. "CARRIED" Councillor Rowe chaired this portion of the meeting. COMMUNITY SERVICES DEPARTMENT Orono Arena Expansion Project ROS.GE Fll.GE . . Resolution #GPA-82-99 Moved by Councillor Mutton, seconded by Councillor Trim THAT Report CS-4-99 be received; THAT Council endorse the Orono Arena Expansion Project, subject to receipt of approval from the Durham Central Agricultural Society; THAT Council approve an interest free loan, to an upset limit of one hundred and twenty five-thousand dollars ($12S,000), to be drawn on as required by the Orono Amateur Athletic Association; THAT a letter of intent for repayment of the loan in five annual installments of twenty-five thousand dollars ($2S,000) each with the first payment due December 31,2000; December 31,2003; and the fmal payment due December 3 I, 2004 be received; THA T the required funds be drawn from the Impact'Escrow Reserve Fund Account #1 I 10-196-X; THAT the tendering process be administered by the Municipality of Clarington in conjunction with the Orono Arena Board and the Orono Amateur Athletic Association; and THAT the Durham Central Agricultural Society, the Orono Amateur Athletic Association and the Orono Arena Board be advised of action taken. "CARRIED" 304 G.P. & A. Minutes . - 5- February 15, 1999 Councillor Young chaired this portion of the meeting. PUBLIC WORKS DEPARTMENT Resolution #GPA-83-99 Scugog Estates Subdivision Dl2,CE McFeeters Crescent Extension Subdivision DI2.CE . Courtice Mill 2 Subdivision Dl2.CE Oak Ridges Trail Association D02.0A . Moved by Councillor Novak, seconded by Councillor Rowe THAT Report WD- 7 -99 be received; THAT the Director of Public Works be authorized to issue a 'Certificate of Acceptance' for the Final Works, which include final stage roads and other related Works, constructed within Plan 40M-1764; and THAT Council approve the by-law attached to Report WD-7-99, assuming the streets within Plan 40M-1764 as Public Highways. "CARRIED" Resolution #GPA-84-99 Moved by Councillor Schell, seconded by Councillor Mutton THAT Report WD-8-99 be received; THAT the Director of Public Works be authorized to issue a 'Certificate of Acceptance' for the Road Works, which include final stage roads and other related Works, constructed within Plans 40R-13850 and 40R-14116; and THAT Council approve the by-law attached to Report WD-8-99, assuming the streets within Plans 40R-13850 and 40R-14116 as Public Highways. "CARRIED" Resolution #GPA-85-99 Moved by Councillor Novak, seconded by Councillor Trim THAT Report WD-9-99 be received; and THAT the Director of Public Works be authorized to issue a 'Certificate of Acceptance' for the Final Works constructed within Plan 40M-1763. "CARRIED" Resolution #GPA-86-99 Moved by Councillor Rowe, seconded by Councillor Mutton THAT Report WD-IO-99 be received; THAT the Oak Ridges Trail Association (ORTA) be granted approval, in principle, to use specified road allowances within the former Township of Clarke, to extend the Oak Ridges Moraine Trail, subject to OR T A fulfilling all conditions, as specified in Attachment No.2, to the satisfaction of the Director of Public Works; 305 G.P, & A. Minutes - 6- February IS, 1999 . PUBLIC WORKS DEPARTMENT CONT'D THAT the Townships ofManvers and Hope be provided with a copy of Report WD-IO-99 and advised of Council's decision; THAT the Mayor and Clerk be authorized to execute the proposed by-law authorizing use of the specified unopened road allowances when all conditions have been fulfilled to the satisfaction of the Director of Public Works; and THAT Mr. Roy Forrester, ORTA Chair, Clarington Chapter, be advised of Council's decision. "CARRlED" Road Watch Program T07.SI PIS.GE Resolution #GPA-87-99 Moved by Councillor Schell, seconded by Councillor Novak THAT Report WD-11-99 be received; THAT Council endorse the Road Watch Program and thank the Clarington Healthy Communities Committee for assisting in the formation of a Road Watch Committee; . THAT Council approve funds in the amount of $S,OOO.OO to be added to the Public Works traffic budget Account No. 7211-00421-0000 to fund the initial purchase and installation of approximately SO Road Watch signs at various locations on Regional and Municipal roadways; THAT staff request Mati Holland, Co-ordinator, Community Road Safety Programs, Ministry of Transportation to contribute a similar amount to help start the program; and THAT a letter be included in the next tax bill or general mailing advising residents of general traffic safety concerns, the existing Radar Message Board Program and proposed creation of a Road Watch Program seeking volunteer committee members or comments. "CARRIED" Acting Mayor Novak chaired this portion of the meeting. ADMINISTRATION Confidential Report ADMIN-4-99 Resolution #GPA-88-99 Moved by Councillor Mutton, seconded by Councillor Schell THAT the recommendations contained in Confidential Report ADMIN-4-99 pertaining to a personnel matter be approved, "CARRIED" UNFINISHED BUSINESS . There were no items considered under this section of the agenda. 306 . ' . . . . G.P. & A. Minutes OTHER BUSINESS ADJOURNMENT -7 - February IS, 1999 There were no items considered under this section of the agenda. Resolution #GPA-89-99 Moved by Councillor Young, seconded by Councillor Rowe THAT the meeting adjourn at 10:00 a.m. "CARRIED" ~/~~<< MA R ~7f~7 307