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HomeMy WebLinkAbout02/01/1999 . . . . ~ THE MUNICIPALITY OF CLARJNGTON General Purpose and Administration Committee ROLL CALL Present Were: Also Present: February I, 1999 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, February 1, 1999 at 9:30 a.m., in the Council Chambers. Mayor D. Hamre Councillor 1. Mutton Councillor M. Novak Councillor 1. Rowe Councillor 1. Schell Councillor C. Trim Councillor T. Young Chief Administrative Officer, F. Wu Community Services, Aquatics Facilities Manager, C. Gonder (until 3:00 p.m.) Solicitor, D. Hefferon (attended at 2:00 p,m.) Divisional Fire Chief, W. Hesson (until 3 :00 p.m.) Treasurer, M. Marano Acting Director of Planning and Development, D, Crome Director of Public Works, S. Vokes Divisional Fire Chief, G. Weir (until 3:00 p.m.) Deputy Clerk, M. Knight Stanley DISCLOSURES OF PECUNIARY INTEREST Mayor Hamre chaired this portion of the meeting. MINUTES There were no disclosures of pecuniary interest. Resolution #GPA-52-99 Moved by Councillor Mutton, seconded by Councillor Novak THAT the minutes of a regular meeting of the General Purpose and Administration Committee held on January 18,1999, be approved. "CARRIED" Jjl . . . " G.P. & A. Minutes PRESENTATIONS DELEGATIONS -2- February 1, 1999 (a) Inspector Ross Smith and Staff Sergeant Ted Dionne, Durham Regional Police, 16th Division, 77 Centre Street North, Osbawa, LtG 4B7 - were present to introduce Staff Sergeant Bill Temple who is a 24-year veteran of the Durham Police Services. A video entitled "Eye in the Sky" addressing the operation and implementation of a video operating system in Sudbury was viewed by Members of the Committee. A package containing newspaper articles, etc. was circulated as a handout. It was noted that these cameras are installed for the purpose of crime prevention not for traffic violations. It was noted that the criminal activity in the downtown area of Sudbury has decreased by over 10% for the three month period when the cameras were up versus the same three month period the year prior. (b) Angela Stern Iannuzziello, P. Eng., Entra Consultants Inc., 2800 Fourteenth Avenue, Suite 210, Markham, L3R OE4 - regarding Highway 2 Transit Study - gave a slide presentation which addressed the following: . Highway 2/Highway 40 I Corridor - contexts/transit service review . Service Concept - Option I (develop a strategy for roles and responsibilities of transit operators) Highway 2 both Regional and Inter-municipal service . Common Issues equipment - communications - technology - shelters . Service Options . Fare Options . Cost Allocation Models . Service Costs Summary . Cost Allocation Summary . Required Input/Next Step - regarding: service options fare structures cost allocations Resolution #GPA-S3-99 Moved by Councillor Mutton, seconded by Councillor Rowe THAT the Committee recess for IS minutes. "CARRIED" The meeting reconvened at 10:S0 a.m. (a) Ben Chartier, Handi- Transit, 44 William Street West, Oshawa, LtG IJ9 - Update on Handi- Transit Activities - circulated a copy of his letter dated December 17, 1998, to the Municipality and advised Members of the Committee that since the request in June 1998, from a physically challenged person for service on weekends and evenings, members of the Handi- Transit have received 112 calls and were able to satisfy all of the requests with no additional funds being requested by the Handi- Transit. J~2 G.P. & A. Minutes DELEGATIONS CONT'D . PUBLIC MEETING . . - 3- February I, 1999 (b) Representative of the Bowmanville Bnsiness Improvement Centre, P.O. Box 365, Bowmanville, LI C 3LI - was called but were not present. (c) Sam Cureatz, 104 James Street West, Newcastle, LIB IC6 - regarding Report PD-39-99 - expressed thanks to the following three members of Staff of the Planning Department: Heather Brooks Carlo Pellarin Bob Russell; stating that these persons were extremely helpful during the application process. Councillor Novak chaired this portion of the meeting. Pursuant to the Planning Act, the Council of the Municipality of Clarington, through its General Purpose and Administration Committee, is holding a Public Meeting for the following application: (a) Rezoning Application and Amendment to Draft Approval- Part Lots II and 12, Concession 2, Former Town of Bowmanville- Halloway Holdings Limited The Deputy Clerk advised that public notice for the rezoning application was sent by first class mail on or before January I, 1999, to all property owners within 120 metres of the subject property in accordance with the latest municipal assessment record. In addition, notice was also posted on the site prior to January I, 1999, This notice procedure is in compliance with the Ontario Regulation made under the Planning Act. The Clerk's Department sent public notice for the proposed plan of subdivision application by frrst class mail on or before January I, 1999, to all property owners within 120 metres of the subject property in accordance with the latest municipal assessment record. In addition, notice was also posted on the site prior to January I, 1999. This notice procedure is in compliance with the Ontario Regulation made under the Planning Act. The Chainnan announced that the Acting Director of Planning and Development would describe the purpose and effect of the proposed amendment, then the objectors would be heard, followed by the supporters and the applicant. (a) Report PD-II-99 - Halloway Holdings Limited-the purpose and effect of the rezoning application and proposed amendment to draft approval is to revise within the two draft plans, a total of 115 draft approved units (76 single family detached dwelling units and 39 block townhouse units) to a total of 112 proposed units (60 single detached dwelling units and 52 semi-detached/linked dwelling units) and amend the zoning categories to permit the development to proceed. : -, 7; J,) J G.P. & A. Minutes -4 - February I, 1999 PUBLIC MEETINGS CONT'D . Blair McEwen, 4 Shoreview Court, Bowmanville, Ll C 3V2 - circulated a petition containing approximately 112 signatures and a copy of his correspondence to the Municipality wherein the following concerns were expressed: . The two new schools which were opened in September 1998 are already at capacity. Adding another high density neighbourhood will only compound existing problems; . The one time lot levy which will be paid by the developer will not justify increasing the number of developed lots within the proposed area; . A multitude of safety concerns pertaining to parking on residential streets, traffic near a school safety zone and inadequate parking; . Devaluation of existing properties; and . Character of the neighbourhood - future development should be compatible with existing homes to maintain the character of the existing neighbourhoods with lot size being a major component. Jack Julicher, 43 Clayton Crescent, Bowmanville, LIC 4P3 - has been a resident of the area since 1990 and stated that the residents have lived without a park for nine years. He requested that the developer build a park, that homes have a double driveway and expressed a concern regarding devaluation of properties. . Adam McKenzie, 106 Clayton Crescent, Bowmanville, LIC 4N9 - requested that the developer save the pond which is located near High Street as he and his school friends love to play near the pond and its natural habitat. He also requested that the park be kept as natural as possible. Steve Chinn, 14 Aldcroft Crescent, Bowmanville, LIC 4Pl - advised that he fears for the safety of his two young children because of the existing major problem with cars on the road. Aileen Cameron, 50 Clayton Crescent, Bowmanville, LtC 4N8 - reiterated the comments made by Blair McEwen stressing that the traffic congestion on Clayton Crescent is a major concern. She requested that the existing access to Liberty Street from Clayton Crescent not be closed. Diane McKenzie, 106 Clayton Crescent, Bowmanville, L1 C 4N9 - referred to her letter dated January 27, 1999, to the Municipality wherein the following concerns were expressed: . the plan does not make allowance for travel between High Street and Clayton Crescent; . the lots should remain SO ft or larger because smaller lots will adversely affect the value of the existing homes as well as the quality of life of the residents; and . a request that the Municipality require as a minimum, a double car driveway in front of each home No one spoke in support of this application. . ..1 G.P. & A. Minutes - S - February I, 1999 . PUBLIC MEETINGS CONT'D Debbie Clarke, Halloway Holdings Limited, 177 Nonqnon Road, 20'h Floor, Oshawa, L2G 3S2 and Brice Gordon, G,M. Sernas and Associates, 110 Scotia Court, Unit 41, Whitby, LIN 8Y7 - were present to address Members of the Committee. Debbie Clarke explained the history of the application and advised that four generations of her family have been building homes in the Municipality of Clarington, She requested that the planning aspect of the application be allowed to proceed and that the amount of dollars in park furniture (approximately $SOO,OOO) be reduced because it is financially almost impossible for the developer to meet this requirement. She advised that the developer is willing to dedicate the land to the Municipality for this purpose. PLANNING AND DEVELOPMENT DEPARTMENT Rezoning & Amendment to Draft Approval Halloway Holdings DI4.DEV.98.068 . Removal of Part Lot Control Green-Martin Holdings Ltd. . Resolution #GPA-S4-99 Moved by Councillor Schell, seconded by Councillor Rowe THAT Report PD-II-99 be received; THAT the application to amendment the Municipality Zoning By-law 84-63 ofthe former Town of Newcastle, as amended, and applications for proposed amendment to draft approval18T-82037 and 18T-87087, submitted by G.M. Sernas and Associates on behalf of Halloway Holdings Limited be referred back to staff for the preparation of a subsequent report upon resolution of all outstanding issues; THAT within IS days of the Public Meeting, the Commissioner of Planning for the Region of Durham be advised and provided, by sworn declaration from the Clerk, the following: . That the Municipality held a Public Meeting in accordance with Section SI (21.1) of the Planning Act for the subject subdivision application; . A copy of the minutes of the said meeting; . A copy of all written submissions received by the Municipality; . A list of all persons and public bodies, including their mailing addresses, that made oral submissions at the public meeting or written submissions; and THAT the Durham Region Planning Department, all interested parties listed in Report PD-II-99 and any delegations be advised of Council's decision. "CARRIED" Resolution #GPA-SS-99 Moved by Councillor Rowe, seconded by Councillor Trim THAT Report PD-12-99 be received; THAT the request submitted by Green-Martin Holdings Ltd. for removal of Part Lot Control with respect to Lots I to 8 inclusive, Blocks 9, II and 12, and Blocks 18 to 23 inclusive, on Plan 40M-1940 be approved; THAT the Part Lot Control By-law attached to Report PD-12-99 be approved and forwarded to Durham Region pursuant to Section SO (7) of the Planning Act, R.S.O. 1990, as amended; and ,~I"i 5 G.P. & A. Minutes - 6- February I, 1999 PLANNING AND DEVELOPMENT DEPARTMENT CONT'D . THAT all interested parties listed in Report PD-12-99 and any delegations be advised of COWlcil' s decision. "CARRIED" Clarington Official Resolution #GPA-56-99 Plan Amendment Walter & James Hale Moved by Councillor Young, seconded by Councillor Trim THAT Report PD-13-99 be received; THAT the Regional Municipality of Durham be advised that the Municipality recommends the approval of the Regional Official Plan Amendment application (ROPA 98-008), as submitted by Sam Cureatz on behalf of Walter and James Hale, to permit the severance of a dwelling surplus to a farm operation; THAT the application to amend the Clarington Official Plan submitted by Sam Cureatz on behalf of Walter and James Hale be approved as provided for in Amendment No. 14 to the Clarington Official Plan, as detailed in Attachment #3 to Report PD-13-99; THAT the necessary By-law to adopt Amendment No. 14 to the Clarington Official Plan, be passed and that it be forwarded to the Regional Municipality of Durham for approval; and . THAT Durham Region Planning Department, all interested parties listed in Report PD-13-99 and any delegations be advised of Council's decision. "CARRIED" Part Lot Control 1249981 Ontario Limited Resolution #GPA-57-99 Moved by Mayor Hamre, seconded by Councillor Schell THAT Report PD-16-99 be received; THAT the request submitted by 1249981 Ontario Limited for removal of Part Lot Control in respect of Lots 7 to 19, and Blocks 28 to 32, all inclusive on Plan 40M-1945 be approved; THAT the Part Lot Control By-law attached to Report PD-16-99 be approved and forwarded to the Regional Municipality of Durham pursuant to Section 50(7) of the Planning Act R.S.O, 1990, as amended; and THAT all interested parties listed in Report PD-16-99 and any delegations be advised of Council's decision. "CARRIED" . .) 6 G.P. & A. Minutes -7 - February I, 1999 . PLANNING AND DEVELOPMENT DEPARTMENT CONT'D Resolution #GPA-58-99 Removal of Holding Symbol Martin Road Holdings Limited . Moved by Councillor Schell, seconded by Councillor Young THAT Report PD-17-99 be received; THAT Rezoning Application ZBA 99-002 submitted by The Kaitlin Group Ltd. on behalf of Martin Road Holdings Ltd. requesting the removal of the "Holding (H)" symbol from the subject lands be approved as per Attachment No.2 to Report PD-17-99; THAT the amending By-law, attached to Report PD-17-99 be forwarded to Council for approval; THAT a copy of Report PD-17-99 and the amending by-law be forwarded to the Regional Municipality of Durham Planning Department; and THAT all interested parties listed in Report PD-17-99 and any delegations be advised of Council's decision. "CARRIED" Resolution #GPA-59-99 Moved by Mayor Hamre, seconded by Councillor Mutton THAT the Committee recess for lunch until 2:00 p.m, "CARRIED" CLERK'S DEPARTMENT The meeting reconvened at 2:00 p.m. Parking Proposal BIA T02.GE . Councillor Trim chaired this portion of the meeting. Resolution #GPA-60-99 Moved by Councillor Schell, seconded by Councillor Young THAT Report CD-7-99 be received; THAT the pilot project of providing free three-hour parking in the off-street lots at Division Street and Silver Street continue until December 31, 1999; THAT the Municipal By-law Enforcement Officers monitor the various off-street parking lots within the BOWffianvilJe BIA, on a routine basis, to identifY vehicles which are being parked there for a period longer than the allowed three hours free parking; and THAT the Bowmanville BlA be advised of Council's decision. "CARRIED" j 7 . . . " G.P. & A. Minutes - 8- February I, 1999 CLERK'S DEPARTMENT CONT'D Long-Term Service and Retirement Resolution #GP A-61-99 Moved by Councillor Mutton, seconded by Councillor Rowe THAT the order of the agenda be altered to allow for consideration of the Addendum #2 to Report CD-34-97 at this time. "CARRIED" Resolution #GPA-62-99 Moved by Mayor Hamre, seconded by Councillor Novak THAT Addendum #2 to Report CD-34-97 be received; and THAT the Municipality ofClarington's Long-Term Service and Retirement Policy be amended to provide for the presentation of service pins rather than plaques for 5, 10, 15 and 20 years service and watches for 25 years service. "CARRIED" Councillor Mutton chaired this portion of the meeting. Year 2000 TREASURY DEPARTMENT Resolution #GPA-63-99 Moved by Councillor Schell, seconded by Councillor Novak THAT Report TR-4-99 be received; THAT staff proceed immediately with the plan of action outlined in the body of Report TR-4-99; THAT as an interim measure, no municipal staff be permitted to schedule vacation time between December 31, 1999 and January 7, 2000; THAT no municipal facilities under the control of municipal staff be booked for special events between December 31, 1999 and January 7, 2000; and THAT a copy of Report TR-4-99 be forwarded to all known external agencies that may affect the public safety of the Municipality and all affiliated groups, including the Recreation Boards, Newcastle and Orono Arenas, Museums, Libraries, the Older Adult Centre and Youth Centre. "CARRIED" p G.P. & A. Minutes -9 - February I, 1999 . TREASURY DEPARTMENT CONT'D Resolution #GPA-64-99 Tender CL98-22 Oil and Lubricants Cash Activity Report November 1998 . Insurance Pooling Status Update . Moved by Councillor Novak, seconded by Councillor Schell THAT Report TR-5-99 be received; THAT R. P. Oil Limited, Whitby, Ontario with a total bid in the amount of $36,455.94 (including taxes), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL98-22, be awarded the contract to supply and deliver oils and lubricants, as required by the Municipality of Clarington, Public Works Department; and THAT the contract be extended for a second year and third year at no increase in price dependent upon satisfactory service; and THAT the required funds be provided from the current operating fleet budget. "CARRIED" Resolution #GPA-65-99 Moved by Mayor Hamre, seconded by Councillor Schell THAT Report TR-6-99 be received; THAT, in accordance with provision of Chapter M-45, Section 79 (1) of the Municipal Act, R.S.O, 1990, the Treasurer reports the cash position of the Municipality ofClarington for the month ended November 30, 1998, is as shown on the schedule attached to Report TR-6-99; and THAT Part "A" of the expenditures for the month of November 1998, be confIrmed. "CARRIED" Resolution #GPA-66-99 Moved by Councillor Novak, seconded by Mayor Hamre THAT Report TR-7-99 be received; THAT Council endorse the Municipality of Clarington proceeding with an insurance pooling arrangement with the Region of Durham and other area municipalities, the Durham Municipal Group, beginning with the premium year 1999/2000, subject to terms and conditions of the agreement being satisfactory to the Treasurer and Chief Administrative Officer; THAT the Mayor and Clerk be authorized to enter into the Agreement prior to July I, 1999; and THAT the appropriate By-law be forwarded to Council for approval. "CARRIED" ,i q G.P, & A. Minutes . ADMINISTRATION - 10- February 1, 1999 Mayor Hamre chaired this portion of the meeting, UNFINISHED BUSINESS There were no reports considered under this section of the agenda. Addendum #2 to Report CD-34-97 Durham Police Services - Video Camera Surveillance . Highway #2 Transit Study Handi- Transit . Addendum #2 to Report CD-34-97 was considered earlier in the meeting; see Resolution #GPA-62-99 on Page 8. Resolution #GPA-67-99 Moved by Councillor Mutton, seconded by Councillor Schell THAT Staff Sergeant Ted Dionne, Inspector Ross Smith and Staff Sergeant Bill Temple be thanked for their presentation; THAT the issue of video camera surveillance be referred to the Chief Administrati ve Officer; and THAT Staff Sergeant Ted Dionne, Inspector Ross Smith and Staff Sergeant Bill Temple be advised of Council's decision. "CARRIED" Resolution #GPA-68-99 Moved by Councillor Novak, seconded by Councillor Schel1 THAT Angela Stern Iannuzziello, Entra Consultants Inc. be thanked for her presentation regarding the Highway 2 Transit Study; and THAT Ms. Iannuzziel10 be advised that the Council of the Municipality of Clarington and the Chief Administrative Officer look forward to receiving the full package on costs for transit including costs for ful1 coverage of the Municipality of Clarington. "CARRIED" Resolution #GPA-69-99 Moved by Councillor Rowe, seconded by Councillor Schell THAT the delegation of Ben Chartier be acknowledged and received with appreciation. "CARRIED" .n . . . ~ G.P. & A. Minutes - 11 - February I, 1999 UNFINISHED BUSINESS Excellent Service from Staff OTHER BUSINESS ADJOURNMENT Resolution #GP A-70-99 Moved by Councillor Young, seconded by Councillor Mutton THAT a letter be forwarded from the Mayor's office to the three individuals who were acknowledged as providing excellent service to Mr. Sam Cureatz as follows: Heather Brooks Carlo Pellarin Bob Russell. "CARRIED" There were no items considered under this section of the agenda. Resolution #GPA-71-99 Moved by Councillor Schell, seconded by Councillor Mutton THAT the meeting be "closed" to hear the confidential verbal report of the Solicitor pertaining to a legal matter. "CARRIED" Resolution #GPA-72-99 Moved by Councillor Mutton, seconded by Councillor Schell THAT the actions taken at the "closed" meeting be ratified. "CARRIED" Resolution #GPA-73-99 Moved by Councillor Young, seconded by Councillor Rowe THAT the meeting adjourn at 4:25 p.m. "CARRIED" / fl~ /}/'" ~ ACTING MAYOR ~~~k~ ,7G~T ~PUTY~_ 1 rvvJ