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Home My WebLink About01/04/1999 ~, THE MUNICIPALITY OF CLARlNGTON General PuTpose and Administration Committee January 4, 1999 ROLL CALL Present Were: Also Present: Minutes of a meeting of the General Purpose and Administration Committee held on Monday, January 4, 1999 at 9:30 a.m., in the Council Chambers. Mayor D. Hamre Councillor J. Mutton Councillor M. Novak Councillor 1. Rowe Councillor J. Schell Councillor C, Trim Councillor T. Young Chief Administrative Officer, F. Wu Director of Community Services, 1. Caruana (until 10:20 a.m.) Fire Chief, M. Creighton (until 10:20 a.m.) Acting Director of Planning and Development, D. Crome Treasurer, M. Marano Director of Public Works, S. Vokes (until 10:20 a.m.) Deputy Clerk, M. Knight Stanley DISCLOSURES OF PECUNIARY INTEREST Mayor Hamre chaired this portion of the meeting. MINUTES Councillor Novak indicated that she would be' disclosing a pecuniary interest with respect to Referral No.8 of the Clarington Official Plan contained in Report PD-2-99. Councillor Schell indicated that he would be disclosing a pecuniary interest with respect to Sections 3.2.3 and 3.2.4 pertaining to Aggregate Resources, contained in Report PD-2-99. Resolution #GPA-I-99 Moved by Councillor Trim, seconded by Councillor Schell THAT the minutes of a regular meeting of the General Purpose and Administration Committee held on December 7, 1998, be approved. "CARRIED" jul G,P. & A. Minutes .. DELEGATIONS . - 2- January 4, 1999 (a) Mike Bilsky, 8250 Old Scugog Road, Enniskillen, LOB lJO - circulated an excerpt from the Canadian Guide to Neighbourhood Traffic Calming pertaining to the benefits of speed humps and suggested that Members of Council take a serious look at establishing speed humps in the Municipality of Clariugton and at working with a member of staff from the Town of Pickering who has experience in this domain. He advised that his family is willing to donate $750.00 towards the installation of the first speed hump. Councillor Novak chaired this portion ofthe meeting. PLANNING AND DEVELOPMENT DEPARTMENT O.M.B, Decision Tomina Rezoning Dl4.DEV,93.002 . Status of Referrals & Appeals to the Clarington Official Plan D09. . Resolution #GPA-2-99 Moved by Councillor Schell, seconded by Mayor Hamre THAT Report PD-I-99 be received for information. "CARRIED" Councillor Schell indicated a disclosure of pecuniary interest with respect to Sections 3.2.3 and 3.2.4 pertaining to Aggregate Resources, contained in Report PD-2-99; vacated his chair and refrained from discussion and voting on the subject matter. Councillor Schell is employed by Blue Circle Canada Inc. Resolution #GPA-3-99 Moved by Councillor Rowe, seconded by Councillor Mutton THAT the contents of Report PD-2-99 be divided to allow for consideration of Referral No.8 to the Clarington Official Plan separately. "CARRIED" Resolution #GPA-4-99 Moved by Councillor Trim, seconded by Councillor Young THAT Report PD-2-99 be received for information with the exception of Referral No.8 (Domitrovic) to the Clarington Official Plan. "CARRIED" Mayor Hamre chaired this portion of the meeting, Councillor Novak indicated a disclosure of pecuniary interest with respect to Referral No.8 to the Clarington Official Plan contained in Report PD-2-99; vacated her chair and refrained from discussion and voting on the subject matter. Councillor Novak resides in close proximity of the subject site. 5u2 G.P. & A. Minutes - 3 - January 4, 1999 . PLANNING AND DEVELOPMENT DEPARTMENT CONT'D Resolution #GPA-5-99 Moved by Councillor Mutton, seconded by Councillor Young THAT the information pertaining to Referral No.8 (Domitrovic) of the Clarington Official Plan contained in Report PD-2-99 be received for information. "CARRIED" Councillor Novak reassumed the chair. Class Enviromnental Resolution #GPA-6-99 Assessment for Additional Water Moved by Councillor Schell, seconded by Councillor Mutton Pollution Control Plant THAT Report PD-3-99 be received; E08. . Governing By-law for the LACAC ROI.GE Rezoning Application Trulls Road Free Methodist Church Dl4,DEV.89,078 . THAT Report PD-3-99 be approved as the comments of the Municipality of Clarington with respect to the Draft Enviromnental Study Report entitled "Class Enviromnental Assessment for Additional Water Pollution Control Plant Capacity for Whitby, Oshawa and Clarington (Courtice)", as prepared by Totten Sims Hubicki Associates for the Region of Durham; and THAT a copy of Council's decision and Report PD-3-99 be forwarded to the Region of Durham Public Works Department. "CARRIED" Resolution #GPA-7-99 Moved by Councillor Rowe, seconded by Councillor Young THAT Report PD-4-99 be received; THA T the goveming By-law attached to Report PD-4-99 be forwarded to Council for approval; and THAT LACAC be advised of Council's decision. "CARRIED" Resolution #GPA-8-99 Moved by Mayor Hamre, seconded by Councillor Schell THAT Report PD-5-99 be received; THAT the application to amend the Comprehensive Zoning By-law 84-63 of the former Town of Newcastle, submitted by Trull's Road Free Methodist Church, be approved and the "Holding (H)" Symbol be removed by by-law upon execution of a Site Plan Agreement; THAT the amending by-law attached to Report PD-5-99 be forwarded to Council for approval; J\.d G.P. & A. Minutes -4 - January 4, 1999 . PLANNING AND DEVELOPMENT DEPARTMENT CONT'D Monitoring Decisions of the Committee of Adjustment Dl3.CO . Samuel Wilmot Nature Areal Waterfront Trail Parking Lot and Entrance Feature FI8.QU THAT a copy of Report PD-5-99 and the amending by-law be forwarded to the Durham Region Planning Department; and THAT all interested parties listed in Report PD-5-99 and any delegation be advised of Council's decision. "CARRIED" Resolution #GPA-9-99 Moved by Councillor Schell, seconded by Councillor Mutton THAT Report PD-6-99 be received; THAT Council concur with the decisions of the Committee of Adjustment made on December 10, 1998, for Applications A96/019, A98/054, A98/056 and A98/057; THAT Council not concur with the decision of the Committee of Adjustment made on December 10, 1998, for Application A98/058 as this decision is not consistent with past Committee of Adjustment decisions; and THAT Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment for Applications A96/019, A98/054, A98/056 and A98/057 in the event of an appeal. "CARRIED" Resolution #GP A-IO-99 Moved by Councillor Trim, seconded by Councillor Young THAT Report PD-7-99 be received; THAT $40,000.00 in the Waterfront Trail Reserve Account (2900-30-X) be reallocated from Waterfront Trail works (Toronto Street Loop) to be used for any trail related works or enhancements within or adjacent to the Samuel Wilmot Nature Area in accordance with the Environmental Management Plan; and THAT staff be authorized to proceed to tender the construction of a parking lot off Cobbledick Road with appropriate signs. CLERK'S DEPARTMENT "CARRIED" Animal Services Monthly Report November 1998 PI4.AN . Councillor Trim chaired this portion of the meeting. Resolution #GPA-II-99 Moved by Councillor Mutton, seconded by Councillor Rowe THAT Report CD-I-99 be received for information; and .' )"d G.P. & A. Minutes - 5 - January 4, 1999 . CLERK'S DEPARTMENT CONT'D Parking Report November, 1998 T02.PA THAT a copy of Report CD-I-99 be forwarded to the Animal Alliance of Canada and the Animal Advisory Committee, "CARRIED" Resolution #GPA-12-99 Moved by Councillor Schell, seconded by Councillor Novak THAT Report CD-2-99 be received for information; and THAT a copy of Report CD-2-99 be forwarded to the Bowmanville Business Centre for their information. "CARRIED" Councillor Mutton chaired this portion of the meeting. TREASURY DEPARTMENT Acquisition of Photocopiers Fl8.QU . Municipal Application Partnership for GIS A03. . Resolution #GPA-13-99 Moved by Councillor Novak, seconded by Councillor Trim THAT Report TR-I-99 be received; THAT Council accept the proposal from Xerox Canada Ltd., Cobourg, Ontario, to rent two (2) only photocopiers, Model 5365 and one (I) only photocopier, Model 5034, at a per copy rate of.O 1654 cents per copy, plus taxes, as per Schedule "c" attached to Report TR-1-99, for a term of five (5) years; THAT the By-law (Schedule "A") attached to Report TR-I-99 authorizing the Mayor and Clerk to execute the agreement be approved; and THAT the funds be drawn from the 1999 Unclassified Administration Current Account for leases, FORTHWITH. "CARRIED" Resolution #GPA-14-99 Moved by Councillor Young, seconded by Councillor Novak THAT Report TR-2-99 be received; THAT the Project Management Plan prepared by SHL Systemhouse, dated December 22, 1998, be endorsed by Council; THAT the Change Request from SHL Systemhouse in the amount of$18,225.00 be approved and that funds be financed from the accumulated surplus and charged through the GIS Reserve Account #2900-7-X; THAT the Mayor and Clerk be authorized to execute the Change Request; )u) G.P. & A. Minutes - 6- January 4, 1999 TREASURY DEPARTMENT CONT'D . THAT the Project Manager, Acting Director of Planning for GIS be authorized to approve future Change Requests which are less than 10% cumulative of the value of the revised contract value of $187,000 or $18,700 maximum, with funding provided from the accumulated surplus and charges through the GIS Reserve Account #2900-7-X; and THAT an appropriate by-law be adopted to implement the above recommendations, "CARRIED" FIRE DEPARTMENT There were no reports considered under this section of the agenda. COMMUNITY SERVICES DEPARTMENT There were no reports considered under this section of the agenda. PUBLIC WORKS DEPARTMENT There were no reports considered under this section of the agenda. Mayor Hamre chaired this portion of the meeting. ADMINISTRATION . Confidential Report ADMIN-I-99 Resolution #GPA-15-99 Moved by Councillor Schell, seconded by Councillor Young THAT Confidential Report ADMIN-I-99 be referred to the end of the agenda to be considered at a "closed" meeting. "CARRIED" UNFINISHED BUSINESS Delegation of Mike Bilsky Speed Humps T08. Resolution #GPA-16-99 Moved by Councillor Schell, seconded by Councillor Novak THAT the delegation of Mike Bilsky be received for information. "CARRIED" OTHER BUSINESS There were no items considered under this section of the agenda. . )00 1. . . . G.P, & A. Minutes -7 - January 4, 1999 OTHER BUSINESS CONT'D ADJOURNMENT Resolution #GPA-17-99 Moved by Councillor Mutton, seconded by Councillor Novak THAT the meeting be "closed" to hear the verbal report of the Solicitor and Acting Director of Planning and Development pertaining to Report PD-2-99 and for consideration of Confidential Report ADMIN-I-99. "CARRIED" Councillor Schell indicated a disclosure of pecuniary interest with respect to Sections 3.2.3 and 3.2.4 pertaining to Aggregate Resources, contained in Report PD-2-99; vacated his chair and refrained from discussion and voting on the subject matter. Councillor Schell is employed by Blue Circle Canada Inc. Resolution #GP A-18-99 Moved by Councillor Trim, seconded by Councillor Mutton THAT the actions taken at the "closed" meeting be ratified. "CARRIED" Resolution #GPA-19-99 Moved by Councillor Young, seconded by Councillor Schell THAT the meeting adjourn at 11:45 a.m. "CARRIED" ~dl/R~~ MAYOR ~~~ it!- /DEPUTY" ~ )J7