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Home My WebLink About12/05/2005 il I �General Purpose and Administration Committee Minutes December 5, 2005 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, December 5, 2005 at 9:30 a.m., in the Council Chambers. ROLL CALL Present Were: Mayor J. Mutton Councillor A. Foster Councillor D. MacArthur Councillor P. Pingle Councillor G. Robinson Councillor J. Schell Councillor C. Trim Also Present: Chief Administrative Officer, F. Wu Deputy Chief, Emergency & Fire Services, M. Berney Director of Engineering Services, T. Cannella Director of Community Services, J. Caruana Director of Planning Services, D. Crome Director of Operations, F. Horvath Director of Corporate Services, M. Marano Director of Finance/Treasurer, N. Taylor Deputy Clerk, A. Greentree Clerk II, C. Tennisco Mayor Mutton chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST Councillor Foster advised that he would be disclosing a pecuniary interest with respect to Report PSD-141-05 to be considered under both the Public Meetings and the Planning Services Department sections of the Agenda. MINUTES Resolution #GPA-454-05 Moved by Councillor Robinson, seconded by Councillor Schell THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on November 21, 2005, be approved. CARRIED General Purpose and Administration Committee Minutes December 5, 2005 PRESENTATION There were no presentations. DELEGATION There were no delegations. Councillor Schell chaired this portion of the meeting. PUBLIC MEETING Councillor Foster stated he has a pecuniary interest with respect to Report PSD-141-05 as his wife works at the Church. Councillor Foster vacated his chair and refrained from discussions on this matter. (a) Subject: Application to Amend the Zoning By-law 84-63 Applicant: Trustees of the Newtonville/Shiloh/Kendal Pastoral Charge Report: PSD-141-05 Susan Ashton, Senior Planner, gave a verbal report pertaining to Report PSD-141-05. Bob Martindale, Martindale Planning Services, Applicant, on behalf of the Trustees of the Newtonville/Shiloh/Kendal Pastoral Charge, spoke in opposition to the recommendations of the Durham Regional Health Department on the basis that there will be no change in the land use and therefore no need for an expensive hydrogeological study. (b) Subject: Applicant: Report: Application to Amend the Zoning By-law 84-63 Penwest Development Corporation PSD-142-05 Susan Ashton, Senior Planner, gave a verbal report pertaining to Report PSD-142-05. No one spoke in support of or in opposition to Report PSD-142-05. - 2 - General Purpose and Administration Committee Minutes December 5, 2005 PLANNING SERVICES DEPARTMENT Councillor Foster stated he has a pecuniary interest with respect to Report PSD-141-05 as his wife works at the Church. Councillor Foster vacated his chair and refrained from discussions and voting on this matter. REZONING TO PERMIT THE SEVERANCE OF THE EXISTING MANSE FROM NEWTONVILLE UNITED CHURCH OWNER: TRUSTEES OF THE NEWTONVILLE/SHILOH/KENDAL PASTORAL CHARGE Resolution #GPA-455-05 Moved by Councillor Robinson, seconded by Councillor Trim THAT Report P S D-141-05 be received; THAT the rezoning proposal for the severance of the existing manse from the Newtonville United Church be referred back to Staff for further processing and preparation of a subsequent report; and THAT all interested parties listed in Report PSD-141-05 and any delegations be advised of Council's decision. CARRIED ZONING BY-LAW AMENDMENT TO PERMIT THE REDEVELOPMENT OF TWO PROPERTIES WITH 14 SINGLE DETACHED DWELLINGS APPLICANT: PENWEST DEVELOPMENT CORPORATION Resolution #GPA-456-05 Moved by Councillor MacArthur, seconded by Councillor Trim THAT Report PSD-142-05 be received; THAT the rezoning proposal for redevelopment of two properties be referred back to Staff for further processing and preparation of a subsequent report; and THAT all interested parties listed in Report PSD-142-05 and any delegations be advised of Council's decision. CARRIED - 3 - General Purpose and Administration Committee Minutes December 5, 2005 MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETING OF NOVEMBER 17, 2005 Resolution #GPA-457-05 Moved by Councillor Foster, seconded by Councillor MacArthur THAT Report PSD-143-05 be received; and THAT Council concurs with the decisions of the Committee of Adjustment made on November 17, 2005 for applications A2005-0042, A2005-0046, A2005-0048, A2005-0049, and A2005-0050, and that Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment. CARRIED PROPOSED ZONING BY-LAW AMENDMENT TO PERMIT A SELF SERVE CAR WASH APPLICANT: MOOLCO INVESTMENTS INCORPORATED Resolution #GPA-458-05 Moved by Councillor Trim, seconded by Councillor Robinson THAT Report PSD-144-05 be received; THAT the rezoning application submitted by Moolco Investments Incorporated be approved and that the proposed Zoning By-law contained in Attachment 2 to Report PSD-144-05 be passed; THAT Council pass a By-law to remove the "(H) Holding" symbol at such time as the applicant has satisfied the provisions of Section 23.4.3 of the Clarington Official Plan; THAT the Region of Durham Planning Department be forwarded a copy of Report PSD-144-05 and Council's decision; and THAT all interested parties listed in Report PSD-144-05 and any delegations be advised of Council's decision. CARRIED - 4 - General Purpose and Administration Committee Minutes December 5, 2005 APPLICATION FOR REMOVAL OF PART LOT CONTROL OWNER: MAPLE WOODS LAND CORPORATION Resolution #GPA-459-05 Moved by Councillor MacArthur, seconded by Councillor Trim THAT Report PSD-145-05 be received; THAT the request for removal of Part Lot Control with respect to Lots 16 and 24 inclusive on Registered Plan 40M-2265 and Lots 1 to 9 inclusive, Lots 12 to 17 inclusive and Lots 19 to 25 inclusive on Registered Plan 40M-2278, be approved and that the Part Lot Control By-law attached to Report PSD-145-05 be passed pursuant to Section 50 (7.1) of the Planning Act; and THAT all interested parties listed in Report PSD-145-05, any delegations and the Regional Municipality of Durham Planning Department be advised of Council's decision. CARRIED PORT DARLINGTON WATERFRONT PARK - CONCEPTUAL MASTER PLAN DESIGNATION OF WETLAND AS PROVINCIALLY SIGNIFICANT Resolution #GPA-460-05 Moved by Councillor Pingle, seconded by Councillor MacArthur THAT Report PSD-146-05 be received; and THAT all interested parties listed in Report PSD-146-05 and any delegations be advised of Council's decision. CARRIED WITHDRAWAL OF APPEAL TO DRAFT PLAN OF SUBDIVISION Resolution #GPA-461-05 Moved by Councillor Foster, seconded by Councillor Trim THAT Report PSD-147-05 be received; THAT the appeal filed by the Municipality of Clarington with respect to City of Oshawa decision to grant draft approval to proposed plan of subdivision S-0-2004-03 be withdrawn; and - 5 - General Purpose and Administration Committee Minutes December 5, 2005 THAT a copy of Committee's decision be forwarded to the City of Oshawa and the Region of Durham Planning Department. CARRIED PROPOSED OFFICIAL PLAN AMENDMENT, ZONING BY-LAW AMENDMENT AND PLAN OF SUBDIVISION TO PERMIT 389 RESIDENTIAL UNITS, A PARK BLOCK AND AN ELEMENTARY SCHOOL BLOCK APPLICANT: WED INVESTMENTS LIMITED (THE KAITLlN GROUP LTD.) Resolution #GPA-462-05 Moved by Councillor Pingle, seconded by Councillor Foster THAT Report PSD-148-05 be referred to the end of the agenda to be considered in a "closed" meeting. WITHDRAWN Resolution #GPA-463-05 Moved by Mayor Mutton, seconded by Councillor Trim That Report P S D-148-05 be received; THAT the application to amend the Clarington Official Plan being Amendment No. 47, submitted by WED Investments Ltd be approved as contained in Attachment 4 to Report PSD-148-05; THAT the Plan of Subdivision 18T-90051, submitted by WED Investments Ltd. be approved and that the Director of Planning Services be authorized to issue Draft Approval subject to the conditions contained in Attachment 5 of Report PSD-148-05; THAT the application for Zoning By-law Amendment Dev 91-003 submitted by WED Investments Ltd. be partially approved as contained in Report PSD-148-05 as Attachment 6 and that the zoning for Block 154 be referred back to staff for a subsequent report at such time site details are available; THAT the Mayor and Clerk be authorized by By-law to execute a Subdivision Agreement between the Owner and the Municipality of Clarington, at such time as the agreement has been finalized to the satisfaction of the Directors of Engineering Services and Planning Services; - 6 - General Purpose and Administration Committee Minutes December 5, 2005 THAT the Durham Region Planning Department be forwarded a copy of Report PSD-148-05 and Council's decision; and THAT all interested parties listed in Report PSD-148-05 and any delegation be advised of Council's decision. CARRIED CONFIDENTIAL PROPERTY MATTER Resolution #GPA-464-05 Moved by Councillor Pingle, seconded by Councillor Foster THAT the verbal report of the Director of Planning Services regarding a legal property matter be referred to the end of the agenda to be considered in a "closed" meeting. CARRIED Councillor MacArthur chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR OCTOBER, 2005 Resolution #GPA-465-05 Moved by Councillor Schell, seconded by Councillor Robinson THAT Report EGD-046-05 be received for information. CARRIED PEDESTRIAN CONCERNS - TOOLEY ROAD, COURTICE Resolution #GPA-466-05 Moved by Councillor Foster, seconded by Councillor Schell THAT Report EDG-047-05 be received; THAT the sidewalk construction on Tooley Rd., remain scheduled to coincide with the Adelaide Avenue extension and not be advanced at this time; - 7 - General Purpose and Administration Committee Minutes December 5, 2005 THAT the regulatory speed limit on Tooley Rd. be posted consistently as 50 km/hr from Nash Road to Pebblestone Road by removing the 60 km/hr zone from 1200m north of Nash Rd to Pebblestone Road; and THAT the by-law attached to Report EGD-047-05 be approved. CARRIED OPERATIONS DEPARTMENT There were no reports considered under this section of the agenda. EMERGENCY SERVICES DEPARTMENT There were no reports considered under this section of the agenda. Councillor Robinson chaired this portion of the meeting. COMMUNITY SERVICES DEPARTMENT DONATION - PUBLIC ACCESS DEFIBRILLATOR Resolution #GPA-467-05 Moved by Councillor Schell, seconded by Councillor MacArthur THAT Report CSD-017 -05 be received for information; THAT the cost of the annual certification and training for staff be funded through the Community Services Department's operating budget; THAT a small plaque be installed with the unit, acknowledging the donation by Barbara Standley; and THAT Barbara Standley be formally thanked for her offer and advised of action taken. CARRIED - 8 - General Purpose and Administration Committee Minutes December 5, 2005 MUNICIPALITY OF CLARINGTON'S PARTICIPATION IN THE SUMMER JOBS SERVICE PROGRAM Resolution #GPA-468-05 Moved by Councillor Schell, seconded by Councillor Foster THAT Report CSD-018-05 be received for information. CARRIED Councillor Foster chaired this portion of the meeting. CLERK'S DEPARTMENT Report CLD-046-05 was withdrawn from the Agenda prior to the meeting. ANIMAL SERVICES ASSISTANCE AGREEMENT - CITY OF PICKERING Resolution #GPA-469-05 Moved by Mayor Mutton, seconded by Councillor Pingle THAT Report CLD-044-05 be received; and THAT the by-law attached to Report CLD-044-05, authorizing the Mayor and Clerk to execute the necessary agreement, be approved. CARRIED APPOINTMENT OF PARKING ENFORCEMENT OFFICERS Resolution #GPA-470-05 Moved by Councillor MacArthur, seconded by Councillor Schell THAT Report CLD-045-05 be received; THAT the by-laws attached to Report CLD-045-05 to appoint parking enforcement officers be forwarded to Council for approval; and - 9 - General Purpose and Administration Committee Minutes December 5, 2005 THAT Julie Amanda Gibson, P.R.O. Security Investigation Agency Inc., Valiant Property Management, Eastway Property Management Inc., Moustapha Elhassani, WED Property Management Ltd., Bob Genosko, Larry Postill, Mike Bourke, Glen Duncan, Mike Williams and Gary Somoygi be advised of Council's decisions. CARRIED Mayor Mutton chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT INFORMATION REPORT - HYBRID VEHICLES Resolution #GPA-471-05 Moved by Councillor Robinson, seconded by Councillor Schell THAT Report COD-064-05 be received; and THAT Council endorse the proposed inclusion of a hybrid pick-up truck in the 2006 Operations Department Capital Budget, subject to the vehicle replacement schedule requirements. CARRIED AS AMENDED (SEE FOLLOWING AMENDING MOTION) Resolution #GPA-472-05 Moved by Councillor MacArthur, seconded by Councillor Pingle THAT the foregoing resolution #GPA-471-05 be amended by adding the following: "THAT the hybrid truck be a General Motors vehicle; and THAT the municipalities within Durham Region be advised of Council's decision." CARRIED The foregoing Resolution #GPA-471-05 was then put to a vote and CARRIED AS AMENDED. - 10 - General Purpose and Administration Committee Minutes December 5, 2005 TENDER CL2005-43, ALEXANDER BOULEVARD RETAINING WALL AND SOPER COURT STAIRCASE REPAIR, BOWMANVILLE Resolution #GPA-473-05 Moved by Councillor Trim, seconded by Councillor Pingle THAT Report COD-066-05 be received; THAT All Services Inc., Oshawa, Ontario with a total bid in the amount of $40,488.00 (excluding G.S.T.), being the lowest responsible bidder meeting all terms, conditions, and specifications of Tender CL2005-43, be awarded the contract for the Alexander Boulevard Retaining Wall and Soper Court Staircase Repair, Bowmanville, as required by the Operations Department; THAT the total funds required in the amount of $53,200.00 ($40,488.00 tender plus contingencies and consulting) be provided as follows: a) $50,000.00 from the 2005 Operations Capital Budget Account # 110-36-331-83637-7401; b) $3,200.00 from the 2005 Operations Current Park Maintenance Account # 100-36-325-10115-7163; and THAT the By-law attached to Report COD-066-05, marked Schedule "A", authorizing the Mayor and the Clerk to execute the necessary agreement be approved, FORTHWITH." CARRIED CO-OPERATIVE TENDER T-257A-CL2005, DOMESTIC FUEL OIL Resolution #GPA-474-05 Moved by Councillor Foster, seconded by Councillor MacArthur THAT Report COD-067 -05 be received; THAT Shell Canada Products with a net unit price in the amount of $0.7109 per litre (excluding GST), meeting all terms, conditions and specifications of the Co-operative Tender T-257A-2005 be awarded the contract to supply and deliver NO.2 Domestic Fuel Oil to the Municipality of Clarington for a three year term; THAT pending satisfactory service and pricing, the contract be extended for an additional two years; and - 11 - General Purpose and Administration Committee Minutes December 5, 2005 THAT the funds expended be drawn from the respective years operating budget allocation for heating of facilities. CARRIED FINANCE DEPARTMENT APPOINTMENT OF AUDIT REVIEW GROUP Resolution #GPA-475-05 Moved by Councillor Schell, seconded by Councillor Robinson THAT Report FND-019-05 be received; and THAT the audit review group be comprised of the Mayor as Chair of Finance, the Chief Administrative Officer and the Director of FinancelTreasurer and that this group be delegated the oversight responsibility for the financial reporting process. CARRIED 2004 AUDIT MANAGEMENT LETTER COMMENTS AND RECOMMENDATIONS Resolution #GPA-476-05 Moved by Councillor MacArthur, seconded by Councillor Pingle THAT Report FND-020-05 be received; and THAT the actions taken in the body of Report FND-020-05 be endorsed. CARRIED CHIEF ADMINISTRATIVE OFFICER'S DEPARTMENT There were no reports considered under this section of the agenda. UNFINISHED BUSINESS There were no items considered under this section of the Agenda. OTHER BUSINESS Councillor MacArthur commented on the exceptional turnout at CPR Holiday Train event held on December 3, 2005. It was a great event and enjoyed by all in attendance. Numerous donations were collected for the Salvation Army Food Bank. - 12 - General Purpose and Administration Committee Minutes December 5, 2005 Councillor Robinson expressed concern in regards to the evacuation process for a recent spill at Baseline and Holt Road. Councillor Robinson suggested better communication between the agricultural sector and the evacuation team. Councillor Trim informed the Committee that the Orange Lodge would like to make a presentation of a picture of Her Majesty the Queen to be placed in the Council Chambers. Resolution #GPA-477-05 Moved by Councillor Pingle, seconded by Councillor Schell THAT Committee convene in "closed" meeting for a verbal report of the Director of Planning Services pertaining to a legal property matter. CARRIED The meeting resumed in "open" session at 10:29 a.m. RATIFY ACTIONS Resolution #GP A-4 78-05 Moved by Councillor Schell, seconded by Councillor MacArthur THAT the actions taken at the "closed" meeting be ratified. CARRIED ADJOURNMENT Resolution #GPA-479-05 Moved by Councillor Robinson, seconded by Councillor Trim THAT the meeting adjourn at 10:30 a.m. CARRIED 4lM<t; ~j(L- -13 -