HomeMy WebLinkAboutCOD-063-05
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REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date:
November 21st, 2005
Report #:
COD-063-05
File#_
b P A -tjr; {] -c ,i!;
By-law #
~OOS ~ </
Subject:
TENDER CL2005-40, WESTMORE STREET AND JANE AVENUE
RECONSTRUCTION, COURTICE
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-063-05 be received;
2. THAT Switz-Con Construction Services Ltd., Cobourg, Ontario with a total bid in the
amount of $818,302.00 (excluding G.S.T.), being the lowest responsible bidder meeting
all terms, conditions, and specifications of Tender CL2005-40, be awarded the contract
for the Westmore Street and Jane Avenue Reconstruction, Courtice, as required by the
Engineering Department;
3. THAT the total funds required in the amount of $795,000.00 ($818,302.00 tender plus
consulting, contingencies, utilities and Net G.S.T. less Region of Durham portion) be
drawn as follows:
a) $400,000.00 from the 2005 Engineering Department Capital Budget Account #
110-32-330-83270-7401 ; (as identified on page 193),
b) $200,000.00 from the 2005 Engineering Department Capital Budget Account #
110-32-330-83269-7401; (as identified on page 191),
c) $171,138.00 from the development charge - roads and related reserve fund;
d) $23,862.00 from the municipal works reserve fund; and
4. THAT the attached By-law marked Schedule "Au authorizing the Mayor and the Clerk to
execute the necessary agreement be approved.
.....,
Submitted by:
Reviewed by:
~~--GSlt,
ranklin Wu,
Chief Administrative Officer
REPORT NO.: COO-063-05
PAGE 2
BACKGROUND AND COMMENT
Tender specifications were provided by Totten Sims Hubicki Associates for the Westmore Street
and Jane Avenue Reconstruction within the Municipality of Clarington, as required by the
Engineering Department, and as shown on the map below.
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Subsequently, tenders were advertised and received as per Schedule "B" attached.
The total project cost, including Project Administration, and costing allocation is as detailed in
the letter from Totten Sims Hubicki Associates, marked Schedule "B" and will be provided from
the accounts specified in the recommendations of this report.
As per the letter, the total project cost is $195,000.00 over the budgeted amount of
$600,000.00. It is therefore recommended that the additional funds in the amounts of
$171,138.00 and $23,862.00 be drawn from the development charge roads and related reserve
fund and the municipal works reserve fund respectively. The reason for the differences in the
original budgeted amount and the actual total project cost is outlined in Schedule "B".
REPORT NO.: COO-063-05
PAGE 3
The low bidder has previously performed similar satisfactory work for the Municipality of
Clarington.
The Director of Finance has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needs, specifications, etc., should be
referred to the Director of Engineering.
After further review and analysis of the bids by the Engineering Department, Totten Sims
Hubicki Associates and Purchasing, it was mutually agreed that the low bidder, Switz-Con
Construction Services Ltd., Cobourg, Ontario, be recommended for the contract of Westmore
Street and Jane Avenue Reconstruction, Courtice.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-4169
Schedule "A"
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-lAW 2005-
Being a By-law to authorize a contract between the
Corporation of the Municipality of Clarington and Switz-Con
Construction Services Ltd., Cobourg, Ontario, to enter into
agreement for the Westmore Street and Jane Avenue
Reconstruction, Courtice
THE CORPORATION OF THE MUNICIPALITY OF ClARINGTON HEREBY ENACTS AS
FOllOWS:
1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington with the Corporation Seal, a contract
between, Switz-Con Construction Services Ltd., Cobourg, Ontario, and said
Corporation; and
2. THAT the contract attached hereto as Schedule "A" form part of this By-law.
By-law read a first and second time this day of
,2005.
By-law read a third time and finally passed this day of
,2005.
John Mutton, Mayor
Patti L. Barrie, Municipal Clerk
NOV-15-05 TUE 01 :03 PM TSH COBOURG
FAX NO,
P. 02
II
lilt
SCHEDULE "B"
Totten Sims H\Jbicki Associates
513 Division Street,
Cobourg, Ontario, Canada K9A 5G6
(9051372-2121 FOlx: (905) 372^3t321
E.moil: coboLJrg@tsh.ca WWW.tsl1.ca
engineers
architects
planners
November 15,2005
Ms. Lou Ann Birkett. CPP, AMCT
Purchasing Manager
Corporation of the Municipality of CIa ring ton
40 Temperance Street
nOWMANVILLE, Ontario. Lie 3A6
Dear Ms. Birkett:
Rc: Westmore Street & Jane Avenue Reconstruction, Courtice
Cont ract No. CL2005-40, Municipality of Chll'ington
Tenders for the above project were opened at thc Municipal Offices on Wednesday, September 21,2005
at 2:00:00 p.m. A list ofthc bids received is provided in the table;: below. All numbers arc exclusive of
GST.
,.~ ..--.... M..
mODER TOTAL BI D Credit as per Addenduln
No.1
.''''.'. .. -....'''.....- Y"""''''''''- ..
Swit~-Con ConstIllction Servic~s $818,302.00 NIL
I Jd. Cobourg.1S?l~L -..."'.... - ...." . "..-
Boyle Excavation Limited, $864,417.30 NIT,
.Bowlllanvillc, ON ..."'.- -,.,..,"", '....w.'
Mar-King Construction $890,8R6,90 NIL
C.Q.!}g,2rd, ON ..".....-- .-...... ......-
n. N. Fenton Construction Ltd. $933,485.50 $25,000.00
CourLi..~~~ ON -.~, ...- .......... -.....
Aloia Uros. Concrete Contractors $974,657.97 NIL
J~~~9.n.~o, ON '''..- --
Ron Robinson Ltd. $1,000,887.56 $70,000.00
T3owmnnvi1l~.l ~qN .-.'" ...
Miw~l Construction Ltd. $1,018,057.51 $69,017.00
Gormley, ON
" ...... . \ ...- ....----
TIll: low bidder's tender has been reviewed and is in order. Switz.Con Construction Services Ltd. has
completed several projects for the Municipality ofClari]1gton, Durham Region, and local developers in
recent years including the reconstruction of Prestonvnle Road in 2003. A 11 references contacted, assessed
Switf.-Con Construction Scrvi<.:cs performance to be satisfactory, we thcn.:fore recommend that SwitL:-Con
NOV-15-05 TUE 01:04 PM
TSH COBOURG
FAX NO,
p, 03
SCHEDULE "B"
1\1<,. [.(ILl Ann Birken, ('PI>. AMCT
Nuvember 15, 2005
2
Construction Services Bid be accepted. Contract deposit cheques or bid bonds shO\.1ld be retained for tht.l
low and second low bids untillhe Contract has been execllted.
Enclosed is a cost summary apportioning costs between the various project components based on the low
bid n:t.:L:ived from Swil/.-Con Construction Services. Clarington project costs for Wcstmore Street and
Jane Avenuc art: \.:stimated to be $170,000 and $25,000 Over budget respectively. The reason for this is
thnt the ligures used to estimate projcct costs were from benchmark cost values from the 1999
t1cvdopmcnt charge study. These figures did not accuratcly reflect the extent of work reqllired once a
detailed design was prepmed based on specific site conditions. The storm sewer system requIred to drain
the area was considerably more extensive, in terms of both depth and number of connections, than the
system priced as part of the benchmark costing process. In addition poor local soil conditions have added
to the cost of urbanizing the roadw<lY.
Additional funds in tbe nmount of $171,138 for the growth relaled component of tht: project can be
oblilim:d from the development charge - roads and related reserve fund. Thu municipal works reserve
Cund can be used to obtain additional funds in the all10\lnt of $23, 862 for the non growth portion of the
project overrun.
The contract included provisions for a faU 2005 or spring 2006 construction start. In order to avoid
pOl<.:ntbl extra work claims resulting from inclement fall weather and 10 coordinate the work with
adjaccllt subdivision devdopment, it is recommended that the option of a spring 2006 construction start
be ncccpted.
Should you require any further infonnation, please contact the undersigned.
Yours truly,
~Id;~~
William McCrae, P.Eng.
Sl;nior Project Engineer
WMclym
1>/2 ~i~ '/1.'( 'Ill n::.p/IL'nJ....r QWfll d ('1.2005-40.Joc
Encl.
pc: Mr. A. S. Cannella, C.E.T., Director, Engineering Services, Municipality of CIa ring ton
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