HomeMy WebLinkAboutCOD-062-05
CINJlJgron
REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date:
November 21, 2005
GPI-) . L/ l/ err -c ,S
By-law #
62 OOE; - B/x. .~
Report #:
COD-062-05 File#_
Subject:
CL2005-41, DIVISION STREET RECONSTRUCTION
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-062-05 be received;
2. THAT Ron Robinson Limited, Bowmanville, Ontario with a revised total bid in the amount
of $343,644.09 (Plus G.S.T.), being the lowest responsible bidder meeting all terms,
conditions, and specifications of Tender CL2005-41, be awarded the contract for the
Division Street Reconstruction as required by the Engineering Department;
3. THAT funds required in the amount of $280,000.00 ($369,324.09 tender plus
contingencies, consulting and soils, credit of $25,680.00 for delayed construction, less
Region of Durham's portion) be drawn from Engineering 2005 Capital Budget Account #
110-32-330-83266-7401; and
4. THAT the attached By-law marked Schedule "A" authorizing the Mayor and the Clerk to
execute the necessary agreement be approved.
a cy Tayl r,
Dire/1!7'~
A.S. Cannella, C.E.T.
Director of Engineering Services
MM/NT / AC/LB/km
Reviewed bQ~---G07t
Franklin Wu,
Chief Administrative Officer
Submitted by:
REPORT NO.: COD-062-05
PAGE 2
BACKGROUND AND COMMENT
Tender specifications were provided by Totten Sims Hubicki Associates for the Division Street
Reconstruction, as required by the Engineering Department and are shown in the map below.
Tenders were advertised in local papers, as well as electronically. Subsequently, tenders were
received and tabulated as per Schedule "B".
The total project cost, including Project Administration, and costing allocation is as detailed in
the letter from Totten Sims Hubicki Associates, marked Schedule "B" and will be provided from
the 2005 Capital Budget Account # 110-32-330-83266-7401 and are within the total approved
budget allocation of $300,000.00. The contract includes works as required by the Region of
Durham for which they will be invoiced accordingly.
The low bidder has previously performed satisfactory work for the Municipality of Clarington.
REPORT NO.: COD-062-05
PAGE 3
The Director of Finance has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needs, specifications, etc., should be
referred to the Director of Engineering.
After further review and analysis of the bids by the Engineering Department, Totten Sims
Hubicki Associates and Purchasing, it was mutually agreed that the low bidder, Ron Robinson
Limited, Bowmanville, Ontario, be recommended for the contract for the Division Street
Reconstruction.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-4169
Schedule "A"
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW 2005-
Being a By-law to authorize a contract between the
Corporation of the Municipality of Clarington and Ron
Robinson Limited, Bowmanville, Ontario, to enter into
agreement for the Division Street Reconstruction.
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS
FOLLOWS:
1 . THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington and seal with the Corporation Seal, a
contract between, Ron Robinson Limited, Bowmanville, Ontario, and said
Corporation; and
2. THAT the contract attached hereto as Schedule "A" form part of this By-law.
By-law read a first and second time this day of
,2005.
By-law read a third time and finally passed this day of
,2005.
John Mutton, Mayor
Patti L. Barrie, Municipal Clerk
NOV-15-05 TUE 01:05 PM TSH COBOURG
FAX NO,
p, 05
SCHEDULE "B"
II
TIM
Totten Sims Hubicki Associa1.p.s
513 Division Street,
Cobourg, Ontorio, Canada K9A 5G6
(905) 372.2121 Fal(; (905) 372-3621
E'.moil: cobolJrg@tsh.ca www.tsh.co
engineers
architects
planners
November 15, 2005
Ms. Lou Ann llil'kdt, cpr, AMCT
Purchasing Mlltlllgcr
Corromtion of th~ Municipal ity of Claringlon
40 Temperance Street
DOWMANVILLE, Ontario. Lie 3A6
Dear Ms. Birkult:
Rc: Division Street Reconstruction,
Contract No. CL2005-41. MUlIlcip.llity of Clarington
Tenders for the above project were opened at the Municipal Offices on Tuesday, September 20,2005 at
2:00:00 r.m. ^ list of the bids received is provided in the tabk below. All numbers arC exclusive of
GST.
- ~...",,~- -., .._~ -". . .
BIDDER TOTAL BlO Credit jf completion IS
extended to June 30, 2006, as
per Addendum No. 1
....." .- .m__, ... _ -- ..-....
Miwc1 ConslructiDn Limited $357,117.22* $3,800.00
Slou{,fville, o~......" -.....,...... ...............
Ron Robinson Limitctl $369,324.09 $25,680.00
Dowmanville, ON -...."
-- ..."".- ......."..., _.
Mar-King Construction Company Ltd. $385,750.02 NIL
Concord, ON
~--_...- ~..... .-....... --,.,.... ~......,,~_..- -
Aloia Bros. Concrete Comractors Ltd. $424,616.85 NIL
.Tl)}"onto, ON .... ,._- ,.... . -......- -.......
B.N. Fenton Construction Ltd. $457,083.00 $25,000.00
COL1rtice, ON
".,..... ... -.......-- -- . ..-
* Extension Error
^s part of the bid process bidders were asked to Include a credit amount for completion of the work in the
spring or2006. If the bid~ n;ceived ore evahralcd based on the credit amount, the bid received from Ron
Robinson Limited is low. It is recommcnded that the bid from Ron Robinwn, based on a spl'ing 2006
construction slart)be accepted. Acceptance of this hid will result in a lower cost to the Municipulity and
reduces Ihe potential for cxtm work claims resulting from inclement ["II w~ather.
l\lln Robinson Lil11itt:d's tender has been reviewed and is in order. They have completed nUmerOI!S
projects lor the Municipality of Clarington in recent years including Concession Street and Centre Street
[{cconstl'uction I1nd Various Storm Sewers 2004. These: contracts were completed in a sQtisfaclory
NOV-15-05 TUE 01:05 PM TSH COBOURG
FAX NO,
p, 06
SCHEDULE "B"
Ms. LOll ^nll13irkett, CPP, AMCT
November l:'i, 2()()5
2
manner. In 2005 th~y were awankd both the I lunt Street and SCtlgog Street projects. Roth these projects
have progressed well and are nearing cOlllpletion. The;:y have also carried out projects for other
municipalities in the area including the Region of Durham. All contacts contacted, asscssed Ron
Robimon Limited's performance to bi: satisfactory.
Deposit cheques or bid bonds shall be retained for the low and second low bids until the Contract has
been executed.
Enclosed is a cost apportionment relative to the low bid n:ceived from Ron Robinson Limited. The
Clarington portion of the project is estimated to be approximately $20,000 under budget. The project was
not originally included in the Region of Durham's hudgct but they have since found savings from other
projects and have confirmed that they now have funding in place for their portion of the work.
Should YOll require <'Jny further information, please contact the undersigned.
Yours truly,
~/~ ;&~
William McCruu, P.Eng.
Senior Project Engineer
WMc/ym
1.129,1.~Oi('11I rL"l'/t~'IHk-r' fl\\I;lld CU.005..ll cl~)c
End.
pc: Mr. A. S. Cannella, C.R.T., Director, Engineering Services, Municipality of CIa ring ton
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