HomeMy WebLinkAbout2016-09-06General Government Committee
Minutes
September 6, 2016
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Minutes of a meeting of the General Government Committee held on Tuesday,
September 6, 2016 at 9:30 AM in the Council Chambers.
Present Were: Mayor A. Foster, Councillor S. Cooke, Councillor R. Hooper,
Councillor J. Neal, Councillor W. Partner, Councillor C. Traill, Councillor W. Woo
Staff Present: F. Wu, R. Albright, A. Allison, J. Caruana, F. Horvath, M. Marano,
N. Taylor, G. Weir, J. Gallagher, M. Chambers
1 Call to Order
Mayor Foster called the meeting to order at 9:30 AM.
2 New Business – Introduction
Councillor Woo added a New Business item, regarding a municipal household
hazardous waste facility, to the New Business – Consideration section of the Agenda.
Councillor Neal added a New Business item, regarding electronic devices, to the New
Business – Consideration section of the Agenda.
Councillor Partner added a New Business item, regarding balloon releases, to the New
Business – Consideration section of the Agenda.
Councillor Trail added a New Business item, regarding a monarch butterfly program, to
the New Business – Consideration section of the Agenda.
3 Adopt the Agenda
Resolution #GG-428-16
Moved by Councillor Woo, seconded by Councillor Cooke
That the Agenda for the General Government Committee meeting of September 6,
2016, be adopted as presented, with the addition of the following new business items:
Municipal household hazardous waste facility
Electronic devices
Balloon releases
Monarch butterfly program
Carried
4 Declaration of Interest
There were no declarations of interest stated at this meeting.
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5 Announcements
Members of Council announced upcoming community events and matters of community
interest.
6 Adoption of Minutes of Previous Meeting
Resolution #GG-429-16
Moved by Councillor Neal, seconded by Councillor Hooper
That the minutes of the regular meeting of the General Government Committee meeting
held on June 20, 2016 to June 22, 2016, be approved.
Carried
Resolution #GG-430-16
Moved by Councillor Neal, seconded by Councillor Cooke
That the minutes of the special meeting of the General Government Committee meeting
held on June 27, 2016, be approved.
Carried
7 Delegations
7.1 Sheila Hall, Executive Director, Clarington Board of Trade, Regarding an
Economic Development Update
Sheila Hall, Executive Director, Clarington Board of Trade (CBOT), was present to
provide an Economic Development Update. She made a verbal presentation to
accompany an electronic presentation and a handout. Ms. Hall provided an economic
and lead snapshot for 2016, and reviewed the recent activity of the CBOT. She noted
that Black and McDonald now have offices located in Clarington’s Energy Park. Ms.
Hall added that the Darlington Nuclear refurbishment is scheduled to begin in October,
2016. She provided a list of the companies that have moved into Clarington as a result
of working with the CBOT. Ms. Hall reviewed the 2016 lead trends and noted the top
industries in Clarington. She provided an update on the special projects of the CBOT.
Ms. Hall provided an update on the Business Retention and Expansion Project Survey.
She provided an overview of the statistics of the project which included business
climate, business information, workforce, future, community development, the
downtown area, and the next steps. She concluded her presentation by thanking the
Committee and offered to answer any questions.
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September 6, 2016
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Resolution #GG-431-16
Moved by Councillor Neal, seconded by Councillor Hooper
That the delegation of Sheila Hall, Executive Director, Clarington Board of Trade,
regarding an Economic Development Update, be received with thanks.
Carried
7.2 Janet Lange, Janet Lange Art and Design, Regarding the Chalk It Up Festival
Janet Lange, Janet Lange Art and Design was present to address the Committee
regarding the Chalk it Up Event at Rotary Park on September 17, 2016. She made a
verbal presentation to accompany an electronic presentation. Ms. Lange provided
background information on the event. She provided an overview of who is involved and
details of the event. Ms. Lange added that the event includes local entertainment and
space for local vendors. She continued by explaining that Chalk Master Dave is
returning this year and she has been unable to receive funding to cover his fees or for
the fees for booking Rotary Park in Bowmanville. Ms. Lange added that she has
approached various businesses for funding or donations of materials and has not been
successful. She concluded by reviewing a short video of the Chalk It Up event from
2015. Ms. Lange thanked the Committee and asked for any assistance for funding the
event to assist with keeping the operating costs down.
Resolution #GG-432-16
Moved by Councillor Hooper, seconded by Councillor Traill
That the delegation of Janet Lange, Janet Lange Art and Design, be received with
thanks; and
That the Municipality of Clarington approve a grant for the 2016 Chalk it Up Event in the
amount of $1,000.00.
Motion Lost
Later in the meeting
Suspend the Rules
Resolution #GG-433-16
Moved by Councillor Neal, seconded by Councillor Cooke
That the Rules of Procedure be suspended to allow Members of Committee to speak to
the matter of the foregoing Resolution #GG-432-16 a second time.
Carried
The foregoing Resolution #GG-432-16 was then put to a vote and lost.
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Resolution #GG-434-16
Moved by Councillor Neal, seconded by Councillor Partner
That the delegation of Janet Lange, Janet Lange Art and Design regarding the Chalk It
Up Festival, be received with thanks.
Carried
Recess
Resolution #GG-435-16
Moved by Councillor Partner, seconded by Councillor Traill
That the Committee recess for 10 minutes.
Carried
The meeting reconvened at 10:41 AM with Mayor Foster in the Chair.
8 Communications - Receive for Information
8.1 Minutes of Tyrone Community Centre dated June 5, 2016
8.2 Minutes of the Newcastle Community Hall Board dated May 17, 2016
8.3 Minutes of the Ganaraska Region Conservation Authority dated June 16,
2016
8.4 Minutes of the Central Lake Ontario Conservation Authority dated June 21,
2016
8.5 Minutes of the Clarington Museums and Archives Board dated July 5, 2016
and July 27, 2016
8.6 Melodee Smart, Administrative Assistant, Works Department, The Regional
Municipality of Durham – Durham/York Energy Centre REVISED Ambient Air
Monitoring 2016, 1st Quarterly Report (January to March 2016) and March
and April 2016 Complaint and Inquiry Logs
8.7 Debbie Shields, City Clerk, City of Pickering – Notice of Motion Regarding
Residential Tax Relief to Eligible Low Income Seniors and Low Income
Disabled Persons
8.8 Laura Vaillancourt, OP Executive Director – 24th World Operalia Competition
with Placido Domingo and Marco Parisotto
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8.9 Kathryn Shaver, Vice-President, APM Engagement and Site Selection,
Nuclear Waste Management Organization – Implementing Adaptive Phased
Management 2017 to 2021
8.10 Ontario 150 Program – Ontario 150: Apply for Funding
8.11 Melodee Smart, Administrative Assistant, Works Department, The Regional
Municipality of Durham – Durham/York Energy Centre Ambient Air
Monitoring 2016, 2nd Quarterly Report (April to June 2016)
8.12 Alexander Harras, Manager of Legislative Services/Deputy Clerk, Town of
Ajax – Ontario Council of Agencies Servicing Immigrants “For All”
Campaign
Resolution #GG-436-16
Moved by Councillor Woo, seconded by Councillor Cooke
That the Communication Items 8.1 to 8.12 be received for information, with the
exception of Correspondence Item 8.5.
Carried
Closed Session
Resolution #GG-437-16
Moved by Councillor Cooke, seconded by Councillor Hooper
That, in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the
meeting be closed for the purpose of discussing the following:
a matter that deals with personal matters about an identifiable individual,
including municipal or local board employees; and
a matter that deals with labour relations or employee negotiations
Carried
Councillor Traill returned to the meeting.
Recess
The Committee recessed at 12:00 PM for their one hour scheduled break as per the
Procedural By-law.
The meeting reconvened at 1:00 PM and Committee continued with the Closed
Session.
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Rise and Report
The meeting resumed in open session at 1:26 PM with Mayor Foster in the Chair.
Mayor Foster advised that one item was discussed in “closed” session in accordance
with Section 239(2) of the Municipal Act, 2001 and four resolutions were passed on a
procedural matter.
Resolution #GG-438-16
Moved by Councillor Traill, seconded by Councillor Partner
That the minutes of the Clarington Museums and Archives Board, dated July 5, 2016
and July 27, 2016, be received for information;
That Staff report back to the Council meeting of September 19, 2016 regarding possible
options of dealing with the Clarington Museums and Archives Board, including:
Dissolution;
Takeover by the Municipality of Clarington; and
Any other recommendations by Staff, opening the financial records to the internal
auditor; and
That the Clarington Museums and Archives Board members and staff be directed to
provide access to financial records.
Motion Divided
Later in the meeting)
(See following motions)
Resolution #GG-439-16
Moved by Councillor Neal, seconded by Councillor Hooper
That the foregoing Resolution #GG-438-16 be amended by adding the following at the
end:
“up until August 31, 2016.”
Motion Withdrawn
Resolution #GG-440-16
Moved by Councillor Neal, seconded by Councillor Hooper
That the foregoing Resolution #GG-438-16 be amended by adding the following at the
end:
“up until August 31, 2016.”
Carried
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Resolution #GG-441-16
Moved by Councillor Neal, seconded by Councillor Woo
That the foregoing Resolution #GG-438-16 be divided to consider paragraph two
separately.
Carried
Resolution #GG-442-16
That the minutes of the Clarington Museums and Archives Board, dated July 5, 2016
and July 27, 2016, be received for information;
That the Clarington Museums and Archives Board members and staff be directed to
provide access to financial records up until August 31, 2016.
Carried
Resolution #GG-443-16
That Staff report back to the Council meeting of September 19, 2016 regarding possible
options of dealing with the Clarington Museums and Archives Board, including:
Dissolution;
Takeover by the Municipality of Clarington; and
Any other recommendations by Staff, opening the financial records to the internal
auditor.
Carried
9 Communications – Direction
9.1 Lion Jim Rohrbach, PDG, MD “A” Centennial Coordinator, Lions
International –Request for Flag Raising for the 100th Anniversary of Service
to Humanity
Resolution #GG-444-16
Moved by Councillor Hooper, seconded by Councillor Cooke
That raising of the Lions Club International flag on a date to be determined in 2017, be
approved.
Carried
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9.2 Debi A. Wilcox, Regional Clerk/Director of Legislative Services, The Regional
Municipality of Durham – Provincial Update of the Long Term Affordable
Housing Strategy and Bill 204 – Promoting Affordable Housing Act
Resolution #GG-445-16
Moved by Councillor Neal, seconded by Councillor Traill
That the following Regional Municipality of Durham resolution, regarding Ontario
Climate Change Action Plan, be endorsed by the Municipality of Clarington:
That the Minister of Municipal Affairs & Housing be advised of the following
recommendations in regard to the implementation of the update to the provincial
Long-Term Affordable Housing Strategy and Bill 204 – Promoting Affordable
Housing Act, 2016:
A) That since there is no sustainable funding commitment to invest in the
repair and regeneration of the existing housing supply or to support
new construction, the Province be requested to provide ongoing
long-term funding to ensure sustainability of the social housing
portfolio;
B) That the exemption of second units in new homes from Development
Charges (DCs) be voluntary given that DCs are the only fiscal tool
available to municipalities to recover growth-related capital costs;
C) That the development of regulations and requirements for inclusionary
zoning and municipal planning and finance system changes be
developed in consultation with municipalities;
D) That the following key issues and risks specific to “inclusionary
zoning”, detailed in section 9 of Report #2016-J-23, be endorsed as
Durham Region’s response to the Environmental Bill of Rights
Environmental Registry posting (EBR Posting 012-7616) for Schedule
4 of Bill 204 – Promoting Affordable Housing Act, 2016 – on
inclusionary zoning;
• A balance between municipal autonomy and Provincial direction is
essential to the provision of inclusionary zoning;
• The Province should not prescribe the mandatory enactment of a
by-law for inclusionary zoning by municipalities;
• Minimum standards for inclusionary zoning should be established
by the Province to ensure consistency;
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• The Province should establish processes and calculations, where
appropriate, that can be applied at a localized scale to ensure that
implementation and monitoring is undertaken in a consistent
manner;
• The Region supports the Provincial position that no one, other than
the Minister, may appeal specified decisions, by-laws and
conditions relating to policies that authorize inclusionary zoning to
the Ontario Municipal Board;
• Municipalities should be responsible for determining which
measures and/or incentives they may offer to support the provision
of affordable housing units through inclusionary zoning;
• Municipalities should be permitted to request the payment of funds
to municipalities in lieu of the provision of affordable housing units,
provided those funds are used towards the provision of affordable
housing elsewhere within that municipality, and municipalities
should also be permitted to authorize the construction of affordable
housing units on off-site land;
• Program targets, inclusion rates and “affordable units” should be
determined by the municipality based on housing priorities already
identified in local housing and homelessness plans (i.e. At Home in
Durham);
• The Province should consider reviewing the Provincial Policy
Statement (PPS) definition of “affordable” housing to include a
deeper “core need” threshold for both ownership and rental
housing; and
• The Province should consider a role for service managers in the
delivery and/or monitoring of inclusionary zoning for affordable
housing units. These considerations should be made without
mandating new unfunded responsibilities to the Region;
E) That the Province amend the Municipal Act, regarding Municipal
Capital Facilities, so as to require each level of municipal government
to directly consider such requests for exemptions rather than allow
either level to have the power to exempt selected properties from
upper-tier and lower-tier fees, development charges and property
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F) That given that the Housing Services Act, 2011 (HSA) already
contains safeguards for housing providers, who have recourse to
Regional Council, judicial review and the Ontario Ombudsman, the
Province defer regulation changes regarding service manager
decisions until it has completed its legislatively required review of the
enforcement provisions in the HSA to determine if they are reasonable
or if the current provision requiring a review process should be struck
from the HSA;
G) That in the long-term, consideration be given to eliminating service
level standards in favour of measuring service managers’ performance
in relation to progress under their local housing and homelessness
plans;
H) That the Province be encouraged to continue to modernize the current
patchwork of social housing and affordable housing in consultation
with service managers, including issues such as declining federal
funding and end of operating agreement obligations for service
managers who are required to provide legislated service level
standards; and
I) That a copy of Commissioners’ Report #2016-J-23 be forwarded to the
Minister of Municipal Affairs and Housing and the area municipalities.
Carried
9.3 Derrick McKay, President and Founder, Overdrive Race & Relay Series –
Request for Permission to Fly a CF-18 Hornet Over Canadian Tire Motorsport
Park
Resolution #GG-446-16
Moved by Councillor Partner, seconded by Councillor Woo
That the request from Derrick McKay, Overdrive Race & Relay Series, to approve the fly
over of a CF-18 Hornet at Canadian Motorsport Park on October 30, 2016, be denied.
Carried
9.4 Jillene Bellchamber-Glazier, County Clerk, Corporation of the County of
Perth – Ontario Climate Change Action Plan
Resolution #GG-447-16
Moved by Councillor Neal, seconded by Councillor Cooke
That Communication Item 9.4 from Jillene Bellchamber-Glazier, County Clerk,
Corporation of the County of Perth regarding the Ontario Climate Change Action Plan,
be received for information.
Motion Lost
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Resolution #GG-448-16
Moved by Councillor Traill, seconded by Councillor Hooper
That the following Corporation of the County of Perth resolution, regarding Ontario
Climate Change Action Plan, be endorsed by the Municipality of Clarington:
Whereas, the Ontario Provincial Government recently released a five-year
Climate Change Action Plan for 2016-2020 which includes a strategy for
reducing greenhouse gases and moving to a low-carbon economy;
And Whereas, the Ministry of Energy has identified the need for a balanced mix
of clean energy sources, including natural gas, to meet the demand for electricity;
And Whereas the Premier has acknowledged by her remarks at the 2015
OGRA/ROMA conference that “limited access to natural gas is acting as a barrier
to growth in too many rural municipalities’;
And Whereas, the identified actions in the province’s Climate Change Action
Plan include a “cap” to limit emissions from natural gas distribution;
And Whereas, Southwestern Ontario is one of Ontario and Canada’s most
productive agricultural regions;
And Whereas, the production of affordable food from rural Ontario benefits all
Ontarians;
And Whereas, access to reliable, affordable energy, including natural gas, is vital
for the Ontario agri-food sector and rural communities;
And Whereas, the availability of natural gas is recognized in Ontario as a key
component to economic development growth and retention;
And Whereas, municipal governments adopt policies to support the protection,
preservation, enhancement and improvement of the natural environment;
Now, Therefore, Be It Resolved That the County of Perth requests:
1. That the Ontario government commit to consultations with rural Ontario
municipalities, residents, and businesses regarding the design and
implementation of the government’s Climate Change Action Plan; and
2. That the Premier remain committed to a provincial government that puts
a rural lens on its decision-making, and ensure the expansion of natural
gas to rural municipalities within the Climate Change Action Plan; and
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3. That the Ontario government outline in detail how it will financially assist
rural Ontario municipalities, residents, and businesses in order to
transition to meet provincial targets for reducing greenhouse gases;
4. And That this resolution be provided to the Honourable Kathleen
Wynne, Premier of Ontario, the Honourable Glen Murray, Minister of
Environment and Climate Change, the Honourable Jeff Leal, Minister of
Agriculture, Food and Rural Affairs, the Honourable Glenn Thibeault,
Minister of Energy, Mr. Randy Pettapiece, MPP Perth-Wellington, the
Association of Municipalities of Ontario, the Rural Ontario Municipalities
Association, the Western Ontario Warden’s Caucus and all Ontario
municipalities.
Carried
9.5 Mary Medeiros, Acting City Clerk, The Corporation of the City of Oshawa –
Seniors Protection and Care
Resolution #GG-449-16
Moved by Councillor Woo, seconded by Councillor Traill
That Correspondence Item 9.5 from Mary Medeiros, Acting City Clerk, The Corporation
of the City of Oshawa regarding seniors protection and care, be endorsed by the
Municipality of Clarington.
Motion Lost
Resolution #GG-450-16
Moved by Councillor Neal, seconded by Councillor Cooke
That Correspondence Item 9.5 from Mary Medeiros, Acting City Clerk, The Corporation
of the City of Oshawa regarding seniors protection and care, be received for
information.
Carried
10 Presentations
No Presentations
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Councillor Neal chaired this portion of the meeting.
11 Engineering Services Department
11.1 EGD-035-16 Report on Building Permit Activity for April, May, and June
2016
Resolution #GG-451-16
Moved by Councillor Cooke, seconded by Councillor Hooper
That Report EGD-035-16 be received for information.
Carried
Ron Albright, Assistant Director of Engineering noted that he would be distributing
replacement pages for Pages 4 of Report EGD-035-16, Monthly Report on Building
Permit Activity for April, May, and June, 2016 requiring some slight corrections.
Councillor Partner chaired this portion of the meeting.
12 Operations Department
12.1 OPD-007-16 Revision Cemetery Tariff of Rates
Resolution #GG-452-16
Moved by Councillor Cooke, seconded by Councillor Woo
That Report OPD-007-16 be received; and
That the revised Schedule A, Cemeteries – Tariff of Rates (Attachment #1; #2; #3 and
#4 to Report OPD-007-16), be approved.
Carried
13 Emergency and Fire Services Department
No Reports for this section of the Agenda.
14 Community Services Department
No Reports for this section of the Agenda.
Councillor Traill chaired this portion of the meeting.
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15 Municipal Clerk’s Department
15.1 CLD-026-16 Job Description and Appointment of Interim Chief
Administrative Officer
Resolution #GG-453-16
Moved by Mayor Foster, seconded by Councillor Hooper
That Report CLD-026-16 be received;
That the amending By-law attached to Report CLD-026-16 as Attachment 1, being a
bylaw to establish the position and to define the duties and responsibilities of the Chief
Administrative Officer, be approved;
That the By-law attached to Report CLD-026-16 as Attachment 2, being a by-law to
appoint Mr. Curry Clifford as the Interim Chief Administrative Officer, be approved; and
That all interested parties listed in Report CLD-026-16 and any delegations be advised
of Council's decision by the Department.
Carried
15.2 CLD-027-16 Appointment to the Newcastle Arena Board
Resolution #GG-454-16
Moved by Councillor Partner, seconded by Councillor Woo
That Report CLD-027-16 be received;
That Gord Blaker be thanked for his contribution to the Newcastle Arena Board;
That the Municipal Clerk’s Department be directed to re-advertise for the vacancy on
the Newcastle Arena Board; and
That all interested parties listed in Report CLD-027-16 and any delegations be advised
of Council's decision.
Carried
Mayor Foster chaired this portion of the meeting.
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16 Corporate Services Department
16.1 COD-018-16 Contract Awards During Council Recess
Resolution #GG-455-16
Moved by Councillor Hooper, seconded by Councillor Cooke
That Report COD-018-16 be received for information.
Carried
17 Finance Department
No Reports for this section of the Agenda.
18 Solicitor’s Department
No Reports for this section of the Agenda.
19 Chief Administrative Office
No Reports for this section of the Agenda.
20 New Business – Consideration
20.1 Municipal Household Hazardous Waste Facility
Resolution #GG-456-16
Moved by Councillor Woo, seconded by Councillor Hooper
That Clarington Council ask the Region of Durham to table the matter of the location of
a new Household Hazardous Waste site in Clarington until the next Regional Committee
of the Whole meeting.
Carried
20.2 Electronic Devices
Resolution #GG-457-16
Moved by Councillor Neal, seconded by Councillor Cooke
That the procedural by-law be amended such that portable electronic devices be
permitted in Council chambers, provided that Councillors shall not email, BBM, or text
each other during meetings, nor use the phone portion of the device while Council in in
session.
Carried
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20.3 Monarch Butterfly Pledge Program
Resolution #GG-458-16
Moved by Councillor Traill, seconded by Councillor Neal
That the Mayor sign the Mayor Monarch Butterfly pledge program; and
That the matter be referred to the Samuel Wilmot Nature Area Management
Advisory Committee. Carried
20.4 Balloon Releases
Resolution #GG-459-16
Moved by Councillor Partner, seconded by Councillor Traill
That the large-scale release of non-biodegradable balloons not be allowed within the
Municipality of Clarington as they are not environmentally safe.
Motion Referred
Resolution #GG-460-16
Moved by Councillor Neal, seconded by Councillor Woo
That the be referred to staff to report back to the October
17, 2016 General Government Committee meeting on the implementation of the
motion.
Carried
21 Unfinished Business
21.1 CLD-024-16 Appointment to the Clarington Museums and Archives Board
[Tabled from the June 20, 2106 to June 22, 2016 General Government
Committee Meeting]
Resolution #GG-461-16
Moved by Councillor Neal, seconded by Councillor Cooke
That Report CLD-026-16, regarding the Appointment to the Clarington Museums and
Archives Board be lifted from the table.
Carried
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Resolution #GG-462-16
Moved by Councillor Neal seconded by Councillor Cooke
That Report CLD-024-16, Appointment to the Clarington Museums and Archives Board,
be tabled until the Council meeting of September 19, 2016.
Carried
22 Confidential Reports
There were no items considered under this section of the Agenda.
23 Adjournment
Members of the Committee took time to wish Frank Wu, CAO, well with his retirement
and to thank him for his many years of service.
Resolution #GG-463-16
Moved by Councillor Partner, seconded by Councillor Traill
That the meeting adjourn at 3:34 PM.
Carried
_____________________ _______________
Mayor Deputy Clerk