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TOWN OF NEWCASTLE
Council Minutes February 8, 1988
ROLL CALL
MINUTES
DELEGATIONS
1
Minutes of a regular meeting of
Council held on Monday, February 8,
1988 at 9:30 a.m. in Court Room #2.
Present Were: Mayor J. Winters
Councillor A. Cowman
Councillor D. Hamre
Councillor M. Hubbard
Councillor H. McKnight
Councillor F. Stapleton
Councillor A. Wotten
Also Present: Chief Administrative Officer, L. Kotseff
Town Clerk, D. Oakes
Treasurer, J. Blanchard (until 10:40 a.m.)
Acting Director of Community Services, J. Caruana
(until 10:40 a.m.)
Director of Planning, T. Edwards (until 10:40 a.m.)
Deputy Fire Chief, M. Creighton (until 10:40 a.m.)
Deputy Clerk, R. Rutledge.
Resolution #C -85 -88
Moved by Councillor Stapleton, seconded by Councillor Wotten
THAT the Minutes of a regular meeting of Council held on
Monday, January 25, 1988 at 7:00 p.m., in the Council
Chambers be approved as read.
"CARRIED"
Resolution #C -86 -88
Moved by Councillor McKnight, seconded by Councillor Stapleton
THAT Mr. R. Harnden be added to the agenda under
delegations.
"CARRIED"
Council Minutes - 2 - February 8, 1988.
DELEGATIONS
• COMMUNICATIONS
•
•
Rick Rajca, 321 Elgin Street, Oshawa on behalf of
4 property owners, requested that Council upgrade the road
allowance between Lots 2 and 3 on Concession 6 (Gibbs Road)
to a standard which will upgrade it to a point where it
could be reclassed as "maintained access" with the burden
of the project cost to be shared by the ratepayers of land
adjacent to the subject road and the Town. Mr. Rajca
would like to build on his lot within the next year.
Mr. Ronald Harnden, President, Select Office Systems,
Box 625, Cobourg asked Council to review the company's
bid on Tender T87 -88 - Systems Furniture for the Town Hall.
Mr. Harnden is of the opinion that his Company has offered
the Town of Newcastle the two most attractive bid offerings
submitted.
Resolution #C -87 -88
Moved by Councillor Wotten, seconded by Councillor Stapleton
THAT the communications to be received for information be
approved.
"CARRIED"
I - 1 Minutes of a meeting of the Clarke Township Museum
& Archives held on January 4, 1988;
I - 2 News Release received from Transport Canada, Re:
Report on Mandatory Drug Testing of Rail Workers
and the Railway Safety Act;
I - 3 Correspondence received from John Eakins, Minister
MPP, Victoria - Haliburton, Ministry of Municipal Affairs,
Re: Municipal Act and a Series of Seminars;
I - 4 Correspondence received from P. J. Howes, Senior
Operations Analyst, Ministry of Transportation and
Communications, Re: Parking on Highway 35/115;
I - 5 Minutes of a meeting of the Bowmanville Museum Board
held on January 13, 1988;
I - 6 Correspondence received from Marilyn Branch, Co- ordinator,
Ministry of Citizenship, Re: Volunteer Awards;
I - 7 Correspondence received from Susan Fletcher, Executive
Director, Social Planning Council of Oshawa - Whitby,
Re: community meeting to be held February 25, 1988;
Council Minutes - 3 - February 8, 1988.
COMMUNICATIONS
COMMUNICATIONS FOR
DIRECTION
D - 1
• Oshawa This Week
Salmon Derby
10.57.11.
D -2
Multiple Sclerosis
Society
10.2.11.
•
I - 8 Correspondence received from John Eakins, Minister,
MPP, Victoria - Haliburton, Ministry of Municipal
Affairs, Re: Municipal Administration Program -
1988 Guidelines;
I - 9 Correspondence received from C. W. Lundy, A.M.C.T.,
Regional Clerk, Region of Durham, Re: Water Supply for
the Proposed Bowmanville Arena.
Resolution #C -88 -88
Moved by Councillor Hamre, seconded by Councillor Wotten
THAT the communication dated January 26, 1988 from Mike
Hayakawa, This Week Salmon Derby Co- ordinator, Oshawa - Whitby
This Week, P.O. Box 481, Oshawa, L1H 7L5 requesting the
Town of Newcastle to donate a prize to this year's Salmon
Derby event be received;
AND THAT the subject request be referred to Community Services
for review and recommendation as to a suitable prize.
"CARRIED"
Resolution #C -89 -88
Moved by Councillor McKnight, seconded by Councillor Hamre
THAT the communication dated January 15, 1988, from Don
Webb, 1988 Carnation Campaign Chairman, Multiple Sclerosis
Society of Canada, Durham Regional Chapter, P.O. Box 1201,
Station B, Oshawa, L1J 5Z1, requesting that the Town of
Newcastle proclaim the month of May 1988 as Carnation
Month be received;
AND THAT the request referred to herein be approved and
advertised in accordance with Town Policy;
AND FURTHER THAT Don Webb be advised of Council's decision.
"CARRIED"
• Council Minutes - 4 - February 8, 1988
COMMUNICATIONS FOR
DIRECTION
D -3
911 Emergency
System
68.13.6.
•
D -4
Residents Against
Mailboxes
35.72.99.).
D -5
Canadian Cancer
Society
10:2.11.
•
Councillor Hamre made a declaration of interest relative to
the 9I1 Emergency Telephone Dialing System; vacated her
chair and refrained from discussion and voting on the subject
matter. Councillor Hamre's husband is employed by Bell
Canada who operates the 911 system.
Resolution #C -90 -88
Moved by Councillor Stapleton, seconded by Councillor Wotten
THAT the communication dated January 27, 1988 from M. R.
Evans, Durham Region Fire Co- ordinator, Town of Ajax, 65
Harwood Avenue South, Ajax submitting a fee schedule related
to the 9I1 Emergency Telephone Dialing System for the
Regional Municipality of Durham for review and consideration
be received and referred to the Fire Chief and Treasurer for
review at budget discussions.
"CARRIED"
Resolution #C -9I -88
Moved by Councillor Hamre, seconded by Councillor Hubbard
THAT the correspondence dated January 18, 1988 from Anne
Derrett, Spokesperson, Residents Against Mailboxes, 52
Addington Square, Unionville, L3R 7N1 requesting Council's
support of a resolution introduced by Mr. Don Cousins,
M.P.P. - Markham urging the Government of Canada to direct
the Canada Post Corporation to immediately abandon its
supermailbox program; halt all projected installations
of supermailboxes; remove all supermailboxes at existing
sites and to relandscape the area they occupied; and
restore home delivery to all affected residences; be received;
AND THAT the request referred to herein be endorsed;
AND FURTHER THAT a copy of this endorsement be sent to
Anne Derrett, Spokesperson, Residents Against Mailboxes,
and to the Parliament of Canada.
"CARRIED"
Resolution #C -92 -88
Moved by Councillor Hubbard, seconded by Councillor Cowman
THAT the communication dated January 27, 1988 from Ernest
R. Eves, Campaign Chairman, Canadian Cancer Society, 8
Barbara Street, Bowmanville, Ontario, LIC 2E4, requesting
that the Town of Newcastle proclaim the month of April as
Cancer Month and raise the Cancer Flag on March 31, 1988
be approved, and that April 8, 198E be declared as Daffodil
Day be received;
• Council Minutes
•
0
•
- 5 - February 8, 1988.
AND THAT the requests referred to herein be approved and
advertised in accordance with Town Policy;
AND FURTHER THAT Ernest Eves be advised of Council's decision.
"CARRIED"
D - 6 Resolution #C -93 -88
Derk Brinkman, Moved by Councillor Hubbard, seconded by Councillor Wotten
Re: High Level Nuclear
Waste THAT the correspondence dated January 20, 1988 from Dirk
68.2.5 Brinkman, R.R. #1, Old Scugog Road, Bowmanville, LIC 3K2
inquiring as to what Council is going to do about the
building of a Tritium extraction plant in the Town of
Newcastle for the purpose of extracting tritium from highly
dangerous spent fuel rods be received for information.
D - 7 Resolution #C -94 -88
Local Government
Week.
35.31.5.
"CARRIED"
Moved by Councillor Stapleton, seconded by Councillor Wotten
THAT the correspondence dated January 11, 1988 from John
Eakins, Minister, Ministry of Municipal Affairs, 17th Floor,
777 Bay Street, Toronto, M5B 2E5 advising that Local Government
Week will be held April 11 to 16 this year; be received;
AND THAT the week of April Ilth to 16th be proclaimed as
Local Government Week and advertised in accordance with Town Policy;
AND FURTHER THAT John Eakins, Minister, Ministry of Municipal
Affairs be advised of Council's actions.
"CARRIED AS AMENDED"
Resolution #C -95 -88
Moved by Councillor Hamre, seconded by Councillor Stapleton
THAT Resolution #C -94 -88 be amended and the following added:
"AND THAT the Chief Administrative Officer and Staff prepare
for Council, recommendations for activities to celebrate
Local Government Week ".
"CARRIED"
•
Council Minutes
D -8
Road Allowance
Lots 29 & 30, Conc. 9,
Darlington.
77.2.102.
D -9
• Spinal Health Week
10.2.11.
D - 10
go 10Kin2.smen 11 Week
.
•
- 6 - February 8, 1988.
Resolution #C -96 -88
Moved by Councillor Hubbard, seconded by Councillor Wotten
THAT the correspondence dated January 19, 1988 from
Anthony E. Laskowsky, Barrister, Solicitor, Notary, P.O.
Box 772, Oshawa, L1H 7M9 requesting that the road allowance
on the easterly limit of lands owned by Uriadka in Part
of Lots 29 and 30, Concession 9, Darlington, be maintained
by the Town be received and referred to the Director of
Public Works for review and subsequent report.
"CARRIED"
Resolution #C -97 -88
Moved by Councillor Hamre, seconded by Councillor Wotten
THAT the communication dated January 21, 1988 from Dr. J.
Baarbe, Representative of Durham Chiropractic Society, 29
King St. West, Newcastle, LOA 1HO, requesting that the Town
of Newcastle proclaim May 1 - 7, 1988 as Spinal Health Week
be received;
AND THAT the request referred to herein be approved and
advertised in accordance with Town Policy;
AND FURTHER THAT Dr. J. Baarbe be advised of Council's
decision.
"CARRIED"
Resolution #C -98 -88
Moved by Councillor Hamre, seconded by Councillor Wotten
THAT the communication dated January 29, 1988, from Don
Armstrong, President, The Great Pine Ridge Kinsmen Club
Incorporated, Box 52, Orono, LOB IMO, requesting that the
Town of Newcastle proclaim February 20, 1988 as Kinsmen Day
and the week of February 15 -21, 1988, Kinsmen Week be
received;
AND THAT the requests referred to herein be approved and
advertised in accordance with Town Policy;
AND THAT the Mayor send the Great Pine Ridge Kinsmen Club
a letter thanking the Club for serving in the communities
of Orono and Newcastle;
AND FURTHER THAT Don Armstrong be advised of Council's decision.
"CARRIED"
•
•
Council Minutes
D - 11
St. Davids Day
10.2.11
D - 12
Mental Health Week
10.2.11.
D - 13
E.J. & J. Pinto
60.2.99
REPORTS
G.P.A. Report of
February 1, 1988.
- 7 - February 8, 1988.
Resolution #C -99 -88
Moved by Councillor McKnight, seconded by Councillor Hamre
THAT the communication dated January 27, 1988 from Mrs.
A. L. Hare, Publicity Director, Oshawa and District Welsh
Society, requesting permission to fly their flag on March
1st, 1988, in celebration of St. Davids Day the Patron Saint
of Wales be received;
AND THAT the request referred to herein be approved;
AND FURTHER THAT Mrs. Hare be advised of Council's decision.
"CARRIED"
Resolution #C- 100 -88
Moved by Councillor Hamre, seconded by Councillor Stapleton
THAT the communication dated January 28, 1988, from Henry
Silver, President, Canadian Mental Health Association, Durham
Branch, 111 Simcoe St. N., Oshawa, L1G 4S4, requesting that
the Town of Newcastle proclaim May 1 to 7, 1988 as Mental
Health Week be received;
AND THAT the request referred to herein be approved and
advertised in accordance with Town Policy;
AND FURTHER THAT Henry Silver be advised of Council's decision.
"CARRIED"
Resolution #C- 101 -88
Moved by Councillor Hamre, seconded by Councillor Wotten
THAT the correspondence dated February 2, 1988 from E. J.
and Joan Pinto, R.R. #2, Bowmanville, L1C 3K3, opposing
the designation of and possible sale of farm lands opposite
their home for industrial uses, be received and referred
to the Director of Planning for review and subsequent report.
"CARRIED"
Resolution #C- 102 -88
Moved by Councillor Hubbard, seconded by Councillor McKnight
THAT the General Purpose and Administration Committee Report
of February 1, 1988 be approved except Item #15.
"CARRIED"
• Council Minutes
Reports
Item #15 -
Mill Street Bridge,
Hampton.
77.2.100.
Request to Approve
TaxiiDriver's Licence
56.12.3.
•
PD -38 -88
Orono & Hampton
Secondary Hamlet Plans
60.34.105.
TR -10 -88
Systems Furniture
10.2.8
•
- 8 - February 8, 1988.
Resolution #C -103 -88
Moved by Councillor Hubbard, seconded by Councillor McKnight
THAT the Ministry of Transportation and Communications be
asked forthwith to loan a Bailey Bridge to the Town of Newcastle
to replace, on a temporary basis, the Mill Street Bridge in
Hampton.
"CARRIED"
Resolution #C- 104 -88
Moved by Councillor Hamre, seconded by Councillor Wotten
THAT Confidential Report CD -5 -88 be referred to the end
of the Agenda.
"CARRIED"
Resolution #C- 105 -88
Moved by Councillor Hubbard, seconded by Councillor McKnight
THAT Report PD -35 -88 and PD -38 -88 be received; and
THAT Staff be authorized to retain the services of Proctor
and Redfern Ltd. to prepare Hamlet Secondary Plans for the
Hamlets of Hampton and Orono as per the Town's Terms of
Reference; and
THAT the necessary funds be drawn from the Department's
Consulting Services Reserve Account No. 2900 -0023; and
THAT the three (3) other Consulting firms submitting quotes
be thanked for their interest in this project.
"CARRIED"
Resolution #C -106 -88
Moved by Councillor Wotten, seconded by Councillor Stapleton
THAT Report TR -10 -88 be received; and
THAT Holmes and Brackel, Pickering, Ontario, with a bid
price of $153,695.71, be awarded the contract, forthwith,
for the supply, design, installation and delivery of Systems
Furniture (including seating), as required for the new
Administrative Facility; and
THAT the required funds be included in the 1988 Capital Budget.
"CARRIED"
• Council Minutes - 9 February 8, 1988.
Reports
ADMIN 1 -88
Property Matters
WD -2 -88 - Status
• Report - Public Works
•
Recorded Vote
Yea Nay
Councillor Cowman
Councillor Hamre
Councillor Hubbard
Councillor Wotten
Mayor Winters
Councillor McKnight
Councillor Stapleton
Resolution #C- 107 -88
Moved by Councillor Hamre, seconded by Councillor Wotten
THAT Confidential Reports ADMIN 1 -88 and WD -2 -88 be referred
to the end of the agenda.
"CARRIED"
UNFINISHED BUSINESS
Delegations Resolution #C- 108 -88
Moved by Councillor Hamre, seconded by Councillor Wotten
Rick Rajca
Ron Harnden
BY -LAWS
THAT the presentation of Rick Rajca be acknowledged and
referred to the Director of Public Works for review and
subsequent report to General Purpose and Administration.
AND FURTHER THAT Mr. Rajca be advised of Council's actions.
"CARRIED"
Resolution #C- 109 -88
Moved by Councillor Hamre, seconded by Councillor Wotten
THAT the presentation of Ron Harnden be acknowledged;
AND THAT Mr. Harnden be advised of Council's actions.
"CARRIED"
Resolution #C- 110 -88
Moved by Councillor McKnight, seconded by Councillor Stapleton
THAT leave be granted to introduce the following by -laws,
and that the said by -laws be now read a first time:
• Council Minutes
By -laws
•
•
OTHER BUSINESS
•
- 10 - February 8, 1988.
88 -16 being a by -law to authorize the execution of a
Release with respect to a Development Agreement
between Veltri and Son Limited and the Corporation
of the Town of Newcastle;
88 -17 being a by -law to amend By -law 84 -63, the Comprehensive
Zoning By -law of the Corporation of the Town of Newcastle
(Schwarz);
88 -18 being a by -law to designate a certain portion of a
registered plan as not being subject to Part Lot
Control (Schickedanz & Veltri);
88 -19 being a by -law to amend By -law 84 -63, the Comprehensive
Zoning by -law of the Corporation of the Town of
Newcastle (Mollenhauer).
"CARRIED"
Resolution #C- 111 -88
Moved by Councillor McKnight, seconded by Councillor Stapleton
THAT the second reading of the following by -laws be approved:
88 -16; 88 -17; 88 -18; 88 -19.
"CARRIED"
Resolution #C- 112 -88
Moved by Councillor McKnight, seconded by Councillor Stapleton
THAT the third and final reading of the following by -laws
be approved:
88 -16; 88 -17; 88 -18; 88 -19.
"CARRIED"
Resolution #C- 113 -88
Moved by Councillor Hamre, seconded by Councillor Stapleton
THAT Staff arrange a meeting between Council, the appropriate
staff and postal officials to discuss the often raised mailing
concerns and how to address them.
"CARRIED"
• Council Minutes
Other Business
Courtice Area
OHAP Funds
•
•
- 11 - February 8, 1988.
Councillor Hubbard asked the Mayor to report on Resolution
C -67 -88 which directed the Mayor and Chief Administrative
Officer to attend at the appropriate Ministry Office regarding
the O.H.A.P. Funds.
Councillor A. Cowman made a declaration of interest relative
to O.H.A.P. Fund matter, vacated her chair and refrained from
discussion and voting on the subject matter. Councillor
Cowman is a Courtice property owner who could be affected
by a decision relative to the O.H.A.P. Funds.
Mayor Winters reported that he sent a letter and is awaiting
a reply.
Resolution #C- 114 -88
Moved by Councillor Cowman, seconded by Councillor Stapleton
THAT Council move into Committee of the Whole.
"CARRIED"
Resolution #C -115 -88
Moved by Councillor Cowman, seconded by Councillor Stapleton
THAT Committee move "In Camera"
"CARRIED"
Resolution #C- 116 -88
Moved by Councillor Cowman, seconded by Councillor Wotten
THAT there be a 5 minute recess.
"CARRIED"
The meeting reconvened at 10:45 a.m.
CD -5 -88 Resolution #C- 117 -88
56.12.3.
Moved by Councillor Hamre, seconded by Councillor Wotten
THAT the recommendations in Confidential Report CD -5 -88 be
approved.
"CARRIED"
• Council Minutes
ADMIN 1 -88
Property Matters
16.7.162
•
WD -2 =88
Personnel Matter
•
- 12 - February 8, 1988
Resolution #C- 118 -88
Moved by Councillor Cowman, seconded by Councillor Stapleton
THAT the request referred to in Confidential Report CD -5 -88
be approved and the applicant be advised of Council's
decision.
"CARRIED"
Resolution #C- 119 -88
Moved by Councillor McKnight, seconded by Councillor Hubbard
THAT Confidential Report ADMIN 1 -88 be received;
AND THAT the recommendations contained therein be approved.
"CARRIED"
Resolution #C- 120 -88
Moved by Councillor Hamre, seconded by Councillor Cowman
THAT the recommendations contained in Confidential Report
WD -2 -88 be approved.
"CARRIED"
Resolution #C- 121 -88
Moved by Councillor Hamre, seconded by Mayor Winters
THAT the Confidential directive to the Chief Administrative
Officer from Council given at the meeting of February 8th,
1988 be approved.
"CARRIED"
Resolution #C- 122 -88
Moved by Councillor Wotten, seconded by Councillor Stapleton
THAT the meeting be open.
"CARRIED"
Resolution #C- 123 -88
Moved by Councillor Wotten, seconded by Councillor Stapleton
THAT the Committee Rise.
"CARRIED"
•
•
•
Council Minutes
CONFIRMING BY -LAW
ADJOURN
- 13 - February 8, 1988.
Resolution #C- 124 -88
Moved by Councillor Hamre, seconded by Councillor Wotten
THAT the actions taken "In Camera" be approved.
Recorded Vote
Yea Nay
Councillor Cowman
Councillor Hamre
Councillor Hubbard
Councillor McKnight
Councillor Stapleton
Councillor Wotten
Mayor Winters
Resolution #C- 125 -88
"CARRIED"
Moved by Councillor McKnight, seconded by Councillor Stapleton
THAT leave be granted to introduce By -law 88 -20 being a
by -law to confirm the proceedings of the Town of Newcastle
at this meeting held on the 8th day of February, 1988, and
that the said by -law be now read a first time.
"CARRIED"
Resolution #C- 126 -88
Moved by Councillor McKnight, seconded by Councillor Stapleton
THAT the second reading of By -law 88 -20 be approved.
"CARRIED"
Resolution #C- 127 -88
Moved by Councillor McKnight, seconded by Councillor Stapleton
THAT the third and final reading of By -law 88 -20 be approved.
"CARRIED"
Resolution #C- 128 -88
Moved by Councillor Hubbard, seconded by Councillor Wotten
THAT the meeting adjourn at 12:20 p.m.
"CARRIED"
•
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Council Minutes
- 14 -
February 8, 1988.
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Mayor
L.-
Clerk