HomeMy WebLinkAboutCOD-059-05
Cl~n
REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date:
November 14th, 2005
Report #:
COD-059-05
File#_
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Subject:
Tender CL2005-20, Guide Rail Installation
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-059-05 be received;
2. THAT Peninsula Construction Inc, Fonthill, Ontario with a total bid in the amount of
$89,239.26 (excluding G.S.T.), being the lowest responsible bidder meeting all terms,
conditions, and specifications of Tender CL2005-20, be awarded the contract for the
Guide Rail Installation, as required by the Operations Department;
3. THAT the total funds required in the amount of $118,688.81 ($89,239.26 tender plus
consulting, contingencies, emergency work and Net GST) be drawn as follows:
a) $92,212.00 from 2005 and 2004 Capital Budget for Guide Rail Installation
Account # 110-36-330-83639-7401
b) $26,476.81from the 2005 Current Budget for Guide Rail post Miscellaneous
Account # 100-36-384-10310-7112; and
4. THAT the attached By-law marked Schedule "A" authorizing the Mayor and the Clerk to
execute the necessary agreement be approved.
Submitted by: ~~ - Reviewed bU ^-<'~~
~:~arano, H.B.So., C.M.a. Franklin Wu,
Director of Corporate Services Chief Administrative Officer
/(f4U~ r?x-u c:k-. 0-11\ fr
Nancy Taylor, B.B.A., C.A.,
Director of Fi nce
Submitted by:
, DMR, RRFA,
Director of Operations
MM\LAB\NT\FH\km
REPORT NO.: COD-059-05
PAGE 2
BACKGROUND AND COMMENT
Tender specifications were provided by Totten Sims Hubicki Associates for the Guide Rail
Installation within the Municipality of Clarington, as required by the Operations Department.
Subsequently, tenders were advertised and received as per Schedule "B" attached.
The total project cost, including Project Administration, and costing allocation is as detailed in
the letter from Totten Sims Hubicki Associates, marked Schedule "B" and will be provided from
the accounts specified in the recommendations of this report.
As the total funds required for the project exceed the budget allocation of $119,000.00, it is
recommended that Part "B" Reid Road, Newtonville, and Part "D" Lake Road, Bowmanville, be
deleted which reduces the total bid cost to $89,239.26 resulting in the total funds required
(including contingencies and consulting) of $118,688.81.
The low bidder has previously performed similar satisfactory work for the Municipality of
Clarington in 2004.
The Director of Finance has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needs, specifications, etc., should be
referred to the Director of Operations.
After further review and analysis of the bids by the Operations Department, Totten Sims
Hubicki Associates and Purchasing, it was mutually agreed that the low bidder, Peninsula
Contracting Inc., Fonthill, Ontario, be recommended for the contract of Guide Rail Installations.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-4169
Schedule "A"
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-lAW 2005-
Being a By-law to authorize a contract between the
Corporation of the Municipality of Clarington and Peninsula
Contracting Inc. Fonthill, Ontario, to enter into agreement for
the Guide Rail Installation.
THE CORPORATION OF THE MUNICIPALITY OF ClARINGTON HEREBY ENACTS AS
FOllOWS:
1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington with the Corporation Seal, a contract
between, Peninsula Contracting Inc., Fonthill, Ontario, and said Corporation; and
2. THAT the contract attached hereto as Schedule "A" form part of this By-law.
By-law read a first and second time this day of
,2005.
By-law read a third time and finally passed this day of
,2005.
John Mutton, Mayor
Patti L. Barrie, Municipal Clerk
NOV-09-05 WED 09:27 AM TSH COBOURG
FAX NO,
p, 01/02
SCHEDULE "B"
.
lilt
Totten Sims Hubicki Associates
513 Division Street,
Cobourg, Ontario, Canada K9A 5G6
(905) 372-2121 Fax: (905) 372-3621
E-mail: cobourg@lsh.ca www.\sh.Cil
engineers
architects
planners
Nowmber 8, 2005
Ms. Lou Ann Birkett, CPP, AMCT
Purchasing Manager
The Municipality ofClarington
40 Temperance Street
BOWMANVILLE, Ontario. 1..1 C 3A6
Dear LOll Ann:
nc: Guide Rail Installation - Various Locations
Contract No. CL2005-20, Municipality of Clarin~ton
Tenders for the above projcct were opcncd at the Municipal Offices on Friday, August 26, 2005, at
2:00 p.rn. The bid~ received, exclusive of GST, are summari7.ed as follows:
BIDDER TOTAL BID
AMOUNT
Peninsula Construction Inc. $136,796.99
E~~!}~~~.~U.!-.o. N
Bob Hendrickson Construction Ltd., $166,392.00
POrt Perrv, ON -.......--,"-....--,..---.
Hughson Pencing & Guide Rail Rejected *
.~_-----,__..'...._........_..._..-
Atlas Fence West Inc. Rejected *
"'.....-.."'.......,..........
01< Rejcelcd by Municipality of Clarington as Bids did not meet submission
rtlqu iremems as outlined in tile Tender.
The low bidder's submitted tcnder has been reviewed and is in order. Peninsula Construction Inc.
have undertaken similar work for the Municipality of Clarington with the completion of the 2002 and
2004 Guide Rail Contracts and has also bccn awarded and commenced work on Contract CL2005-21
involving various culvcrt, guide cable and erosion repair works. TSH administered and is
admlnisrcring the previously mentioned works and Peninsula Construction completed the work to dale
to an acceptable level.
This tcnder is composed of four different sites from the 2004 and 2005 Capiral Budgels. ^ cost
apponiol1lTIcm is arrached detailing the estimated total project cost.s based on rhe low bid for each
individual site. $92,212.00 of the funding for the contract shall be obtaincd from the 2004 and 2005
Capital Budget- Guide Beam Installation, Account # 110-36-330-83639-7401 and $26,788.00 [rom the
2005 Current Budget - Guide Rail Post Miscellaneous, Account # I 00-36-3R4-1 031 0-71 12. As the
NOV-09-05 WED 09:28 AM TSH COBOURG
FAX NO,
p, 02/02
SCHEDULE "B"
Corporation or Ihl.: Municipality of Claring[on
November 8, 200:')
2
total project costs are estimated to be $53,000.00 over budget it is recommended that Part B - Reid
Road and Part D - Lake Road, including associated administration anc1 contingency costs totalling
$53,311.19, be deleted from the project resulting in a total project cost of $118,688.81.
With the deletion of Part B and Part D, the total projcct costs can be funded from the above noted
aCCOl1nts and b;i~ed on the past experience of the low bidder it is recommended that Contract
CL2005,.20 bc awarded tC) peninsula Construction Inc. in the total amount of $89,239.26 (exe!. of
G.S:r.).
Tem]er ucposits shall be retained until such timc thelt the low bidder has provided executed contract
documents.
Should you require any additional information, please comact the undersigned.
Best regards,
-'~"7 ffi~
-----
._./~~._~ -..,.
Ron Albright, P.Eng.
Projecl Enginecr
RA/ym
PI N~ 64/1.om:SIl/21227.doc
Encl.
cc: Mr. P. lIorvath, Municipality of Clarington (+ cnc1.)
Mrs. K. Rand, Municipality of Clarington (+ encl.)
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