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Home My WebLink About11/14/2005 ► Genera! Purpose and Administration Committee Minutes November 14, 2005 i60 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, November 14, 2005 at 9:30 a.m., in the Council Chambers. ROLL CALL Present Were: Mayor J. Mutton Councillor A. Foster Councillor D. MacArthur Councillor P. Pingle Councillor G. Robinson Councillor J. Schell Councillor C. Trim Also Present: Chief Administrative Officer, F. Wu Director of Emergency Services, G. Weir Director of Engineering Services, T. Cannella Director of Community Services, J. Caruana Director of Planning Services, D. Crome Parks Supervisor, Operations, B. Genosko Director of Corporate Services, M. Marano Director of Finance/Treasurer, N. Taylor Deputy Clerk, A. Greentree Clerk II, C. Tennisco (attended until 10:00 a.m.) Mayor Mutton chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated for this meeting. MINUTES Resolution #GPA-415-05 Moved by Councillor Robinson, seconded by Councillor MacArthur THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on October 17, 2005, be approved. CARRIED AS AMENDED (SEE FOLLOWING AMENDING MOTION) l General Purpose and Administration Committee Minutes November 14, 2005 Resolution #GPA-416-05 Moved by Councillor Pingle, seconded by Councillor Robinson THAT the minutes of the closed meeting of October 17,2005 be amended to indicate that Councillor Pingle was absent. CARRIED The foregoing Resolution #GPA-415-05 was then put to a vote and CARRIED AS AMENDED. DELEGATION Frank Lockhart, Chair, Valleys 2000 (Bowmanville) Inc., submitted to the Committee a copy of Valleys 2000's "2005 Annual Report'. Mr. Lockart thanked Council for their continued support and announced they received a total of one-quarter of a million dollars in grants to date. Valleys 2000 successes over the year included: . pavement of the trail along Soper Creek; . river bank improvements to prevent erosion; . a delightful new pond, surrounded by landscaping, which has been well-received by the residents. This project was funded by a $44,000.00 grant received from Trillium.; and . planting of 130 trees. Mr. Lockart stated Valleys 2000 still require to address the concerns of: the installation of a fish ladder, the creation of a major pond in the Spry Avenue and Baseline Road area, and the construction of a bridge. Estimated costs for these three projects are $400,000. In closing, Mr. Lockhart stated that Valleys 2000 was very pleased with the 2005 year and look forward to the erection of a Gazebo, in the spring of 2006, at Rotary Park - funding provided by the Lions Club. Councillor Schell chaired this portion of the meeting. PUBLIC MEETING (a) Subject: Applicant: Report: Application to Amend the Zoning By-law 84-63 2075568 ONTARIO INC. AND MIDDLE ROAD DEVELOPMENTS PSD-129-05 Tracey Webster, Junior Planner, gave a verbal report pertaining to Report PSD-129-05. Anthony Biglieri, The Biglieri Group Ltd., spoke on be half of 2075568 Ontario Inc. and Middle Road Developments. Mr. Biglieri advised the Committee that a Noise Study has been submitted and they are in the process of resolving the issues of high acoustic fencing along specified lots, and outstanding landscaping issues. - 2 - General Purpose and Administration Committee Minutes November 14, 2005 PLANNING SERVICES DEPARTMENT REZONING AND AMENDMENT TO DRAFT APPROVED PLAN OF SUBDIVISION 18T-88051 TO PERMIT THE DEVELOPMENT OF 13 RESIDENTIAL UNITS APPLICANTS: 2075568 ONTARIO INC. AND MIDDLE ROAD DEVELOPMENTS Resolution #GPA-417-05 Moved by Councillor MacArthur, seconded by Councillor Pingle THAT Report PSD-129-05 be received; THAT the applications to amend Draft Approved Plan of Subdivision 18T -88051 and Zoning By-law 84-63, submitted by 2075568 Ontario Inc. and Middle Road Developments to permit the development of 13 residential units be referred back to staff for further processing and the preparation of a subsequent report; and THAT all interested parties listed in Report PSD-129-05 and any delegations be advised of Council's decision. CARRIED MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETINGS OF OCTOBER 20,2005 AND NOVEMBER 3,2005 Resolution #GPA-418-05 Moved by Councillor Robinson, seconded by Councillor Foster THAT Report P S D-130-05 be received; THAT Council concurs with the decision of the Committee of Adjustment made on October 20, 2005, and November 3, 2005 for applications A2005-0042, A2005-0043, A2005-0045 and A2005-0046; and that Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment; THAT Council does not concur with the decision of the Committee of Adjustment made on November 3, 2005 for application A2005-0040 and that the decision of the Committee of Adjustment be appealed to the Ontario Municipal Board, and staff be authorized to defend its original position; and THAT Council does not concur with the decision of the Committee of Adjustment made on October 20, 2005 for application A2005-0044; that Council confirm it' support of the appeal to the Ontario Municipal Board launched by Staff; and that Council authorize Staff to defend its original position. CARRIED - 3 - General Purpose and Administration Committee Minutes November 14, 2005 APPLICATION FOR REMOVAL OF HOLDING SYMBOL APPLICANT: MAPLE WOODS LANDS CORPORATION Resolution #GPA-419-05 Moved by Mayor Mutton, seconded by Councillor Pingle THAT Report P S D-131-05 be received; THAT the application submitted by Maple Woods Land Corporation to remove the Holding (H) symbol be approved; and that the by-law attached to Report PSD-131-05 to remove the Holding (H) symbol be passed and a copy forwarded to the Regional Municipality of Durham; and THAT all interested parties listed in this report, any delegations and the Regional Municipality of Durham Planning Department be advised of Council's decision. CARRIED AMENDING THE FEES FOR MINOR VARIANCE APPLICATIONS Resolution #GPA-420-05 Moved by Councillor MacArthur, seconded by Councillor Trim THAT Report PSD-132-05 be received; THAT the by-law attached to Report PSD-132-05 for amendment to the Fees By-law be approved exempting minor variance applications from payment for applications involving setback reductions for structures required to provide an accessibility devise for persons with physical disabilities to an individual residence; and THAT the Clarington Accessibility Committee be advised of Council's decision. CARRIED CONFIDENTIAL REPORT - PROPERTY MATTER Resolution #GPA-421-05 Moved by Councillor Robinson, seconded by Mayor Mutton THAT Confidential Report PSD-133-05 be referred to the end of the agenda to be considered in a "closed" meeting. CARRIED - 4 - General Purpose and Administration Committee Minutes November 14, 2005 Councillor MacArthur chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT CONFIDENTIAL REPORT - PROPERTY MATTER Resolution #GPA-422-05 Moved by Councillor Schell, seconded by Councillor Trim THAT Confidential Report EGD-037 -05 be referred to the end of the agenda to be considered in a "closed" meeting. CARRIED APPOINTMENT OF BUILDING INSPECTOR Resolution #GPA-423-05 Moved by Councillor Robinson, seconded by Councillor Schell THAT Report EGD-041-05 be received; THAT Mr. Andrew McPherson be appointed as Inspector for the Municipality of Clarington effective Monday November 14, 2005 and that his name be added to Schedule 'A' of By-Law 2005-145; and THAT the appropriate by-law attached to Report EGD-041-05 be forwarded to Council. CARRIED OPERATIONS DEPARTMENT There were no reports considered under this section of the agenda. - 5 - General Purpose and Administration Committee Minutes November 14, 2005 Councillor Pingle chaired this portion of the meeting. EMERGENCY SERVICES DEPARTMENT MONTHLY RESPONSE REPORT - SEPTEMBER 2005 MONTHLY RESPONSE REPORT - OCTOBER 2005 Resolution #GPA-424-05 Moved by Councillor Schell, seconded by Councillor Robinson THAT Reports ESD-013-05 and ESD-014-05 be received for information. CARRIED COMMUNITY SERVICES DEPARTMENT There were no reports considered under this section of the Agenda. Councillor Foster chaired this portion of the meeting. CLERK'S DEPARTMENT ANIMAL SERVICES QUARTERLY REPORT - JULY TO SEPTEMBER, 2005 Resolution #GPA-425-05 Moved by Councillor Trim, seconded by Councillor Schell THAT Report CLD-042-05 be received; and THAT a copy of Report CLD-042-05 be forwarded to the Animal Alliance of Canada and the Animal Advisory Committee. CARRIED - 6 - General Purpose and Administration Committee Minutes November 14, 2005 Mayor Mutton chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT CONFIDENTIAL REPORTS - PERSONNEL MATTERS Resolution #GPA-426-05 Moved by Councillor Schell, seconded by Councillor Pingle THAT Confidential Reports COD-055-05, COD-058-05, and COD-060-05 regarding personnel matters be referred to the end of the agenda to be considered in a "closed" meeting. CARRIED BILL 206, AN ACT TO REVISE THE ONTARIO MUNICIPAL RETIREMENT SYSTEM ACT Resolution #GPA-427-05 Moved by Councillor Trim, seconded by Councillor MacArthur THAT Report COD-056-05 be received; THAT the suggested AMO resolution attached to Report COD-056-05 be recommended to Council for endorsement with appropriate reference to the Municipality of Clarington FORTHWITH; and THAT the Durham Region Area Municipalities be advised of Council's action. CARRIED CO-OPERATIVE TENDER T257-2005, GASOLINE & DIESEL FUEL Resolution #GPA-428-05 Moved by Councillor Pingle, seconded by Councillor Schell THAT Report COD-057-05 be received; THAT Shell Canada Products, Toronto, Ontario in an approximate annual amount of $324,347.87, being the lowest responsible bidder meeting all terms, conditions, and specifications be awarded the Municipality of Clarington requirements for Co-operative Tender T257-2005 Gasoline and Diesel Fuel for a three year term and to expire October 4th, 2008; and THAT funding be provided from the current year's respective departments Operating Fleet Budgets. CARRIED - 7 - General Purpose and Administration Committee Minutes November 14, 2005 CL2005-20, GUIDE RAIL INSTALLATION Resolution #GPA-429-05 Moved by Councillor Schell, seconded by Councillor Robinson THAT Report COD-059-05 be received; THAT Peninsula Construction Inc, Fonthill, Ontario with a total bid in the amount of $89,239.26 (excluding G.S.T.), being the lowest responsible bidder meeting all terms, conditions, and specifications of Tender CL2005-20, be awarded the contract for the Guide Rail Installation, as required by the Operations Department; THAT the total funds required in the amount of $118,688.81 ($89,239.26 tender plus consulting, contingencies, emergency work and Net GST) be drawn as follows: a. $92,212.00 from 2005 and 2004 Capital Budget for Guide Rail Installation Account #110-36-330-83639-7401 b. $26,476.81 from the 2005 Current Budget for Guide Rail post Miscellaneous Account #100-36-384-10310-7112; and THAT the By-law attached to Report COD-059-05 marked Schedule "A" authorizing the Mayor and the Clerk to execute the necessary agreement be approved. CARRIED FINANCE DEPARTMENT LIST OF APPLICATIONS FOR CANCELLATION, REDUCTION, APPORTIONMENTS OR REFUND OF TAXES Resolution #GPA-430-05 Moved by Councillor Schell, seconded by Councillor Robinson THAT Report FND-017-05 be received; and THAT the list of applications for cancellation, reduction, apportionments or refund of taxes attached to Report FND-017 -05 be approved. CARRIED - 8 - General Purpose and Administration Committee Minutes November 14, 2005 CASH ACTIVITY - THIRD QUARTER OF 2005 Resolution #GPA-431-05 Moved by Councillor Pingle, seconded by Councillor Schell THAT Report FND-018-05 be received; THAT in accordance with provision of Chapter 25, Section 286 of the Municipal Act, S.O. 2001, the Treasurer reports the cash position of the Municipality of Clarington for the third quarter of the year 2005, as shown on the schedule attached to Report FND-018-05; and THAT Part "A" of the expenditures for the third quarter of the year be confirmed. CARRIED CHIEF ADMINISTRATIVE OFFICER'S DEPARTMENT There were no reports considered under this section of the Agenda. UNFINISHED BUSINESS Resolution #GPA-432-05 Moved by Councillor Schell, seconded by Councillor MacArthur THAT Frank Lockhart, Valleys 2000 be thanked for his delegation and dedication to the Valleys 2000 project and that Valleys 2000 be commended for their efforts and successes. CARRIED OTHER BUSINESS Resolution #GPA-433-05 Moved by Councillor Pingle, seconded by Councillor Foster THAT the Committee convene in "closed" session for consideration of Confidential Reports PSD-133-05 and EGD-037 -05 pertaining to property matters and Confidential Reports COD-055-05, COD-058-05, and COD-060-05 pertaining to personnel matters. CARRIED The meeting resumed in "open" session at 10:13 a.m. - 9 - General Purpose and Administration Committee RATIFY ACTIONS Minutes November 14, 2005 Resolution #GPA-434-05 Moved by Councillor Robinson, seconded by Councillor Schell THAT the actions taken in the "closed" meeting be ratified. CARRIED ADJOURNMENT Resolution #GPA-435-05 Moved by Councillor Foster, seconded by Councillor Ping Ie THAT the meeting adjourn at 10:14 a.m. CARRIED (f1l21c:~ MAYOR - 10 - ~~ DEPUTY LERK