HomeMy WebLinkAboutOPD-014-05
REPORT 112
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REPORT
OPERATIONS DEPARTMENT
Meeting:
COUNCIL
Date: October 24, 2005
A-. (J- d (;--'l /,-"1- (' (~
By-Law #: .
Report #: OPD-014-05 File #:
Subject:
HAMPTON POND RECOVERY PROJECT
Recommendations:
It is respectfully recommended Council approve the following recommendations:
1. THAT Report OPD-014-05 be received;
2. THAT Council approve the request of $15,000 based on the matching
donation from Central Lake Ontario Conservation Authority;
3. THAT $8,000 of the required funding be taken from the 2006
Operations budget account numbers 100-36-380-10240-7112 and
100-36-325-10115-7516;
4. THAT the remaining $7,000 be drawn from General Capital Reserve;
and
5. THAT the Central Lake Ontario Conservation Authority and the
Hampton Citizen's Association be advised of Council's decision.
Submitted by:
Reviewed b .
~-:::~
Fre' orvat
BA, RD.M.R, RRFA
Director of Operations
Franklin Wu,
Chief Administrative
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOW MANVILLE, ONTARIO L 1 C 3A6 T (905) 263-2292 F (905) 263-4433
REPORT OPD-014-05
PAGE 2
BACKGROUND AND COMMENT:
At the Council meeting held September 26, 2005, Council referred the
correspondence from the Hampton Citizen's Association regarding a request for
financial assistance for the Hampton Pond Recovery Project (Attachment #1). At
the Council meeting held October 11, 2005, Council also referred the
correspondence from the Central Lake Ontario Conservation Authority to staff
(Attachment #2).
The Hampton Pond Recovery Project is a collaborative effort between the
Hampton Citizen's Association, Central Lake Ontario Conservation Authority and
the Municipality of Clarington.
The recovery project will restore and protect the Hampton Pond which is a
natural wetland in the Hampton Valley Lands. The project will rehabilitate more
than 19 acres of conservation lands for public recreation and enjoyment.
The project was originally estimated at $160,000 based on the concept plan
submitted by Cosburn Giberson and endorsed by Council on March 25, 2002.
The project was tendered in 2003 and the results exceeded the funds in hand to
award the contract.
As a result, the Hampton Citizen's Association, CLOCA and staff worked
together to reduce the scope of work with the hopes of bringing it in line with their
budget. One small wetland cell was eliminated and the depth of the open water
pond was reduced. Any further reduction in the scaling down of the scope of
work would compromise the original intent of the project.
The Citizen's Association has worked hard over the past years to raise adequate
funding for the project.
REPORT OPD-014-05
PAGE 3
To date, the following has been raised:
Province of Ontario Trillium Grant
TO Friends of Environment
Wetland Habitat Fund
Hampton Citizens Fundraising
Total
$75,000.00
5,700.00
5,000.00 (pledged)
1 0,000.00
$95.700.00
Fundraising efforts are still continuing in the Community, but they will not raise
sufficient funds to cover the estimated project costs of $120,000.
As Council is aware, the Central Lake Ontario Conservation Authority has
donated $15,000 pending matching funds from the Municipality of Clarington.
The Project Committee also received a grant of $37,000 in funding from
EcoAction, but at that time, was unable to secure the funding. It is the intent of
the Committee to pursue this again to assist with final landscaping and public
interpretation work.
The Operations Department Staff has reviewed with the Director of Finance the
possible financing of the request for $15,000 in order that the Committee can
move ahead with the revisions to the plans in order that they can issue a tender
call. There is a possibility that the Municipality can utilize some of the fill for their
maintenance activity. This would amount to approximately 750 cubic metres
which is estimated at $8,000. This can be taken from the 2006 Operations
Budget account numbers 100-36-380-10240-7112 Ditch and Shoulder
Maintenance and 100-36-325-10115-7516 Park Improvements. The balance
required of $7,000 is proposed to be financed from the General Capital Reserve
Account.
REPORT OPD-014-05
PAGE 4
The Director of Finance has reviewed the funding requirements and concurs with
the recommendation. Queries with respect to department needs, specifications,
etc. should be referred to the Director of Operations.
If Council cannot provide financial assistance at this time, the Association would
have to consider the future of this project and take appropriate action.
Attachments:
Attachment #1 - Hampton Citizen's Association
Attachment #2 - Central Lake Ontario Conservation Authority
ATTACHMENT NO.: 1
REPORT NO.: OPD-014-05
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Hampton Citizen's Association
,:)
July 7, 2005
Municipality of Clarington
40 Temperance Street
Bowmanville, ON 11 C 3A6
AGENDA
RECEIVED
SEP - 2 2005
Attention: Mayor Mutton and Members of Council
! MU~:CiPALi7y OF Cl\;"INGTON
1...._ MAYOR'S OFFICE
,_....
Re: "amnion Pond Recoverv Proiect
On behalf of the members of the Hampton Citizen's Association I am writing to request your
consideration for funding a small portion of the cost of our Hampton Pond Recovery Project.
The Hampton Pond Recovery Project is a collaborative effort between the Hampton Citizen's
Association as manager of the project, Central Lake Ontario Conservation as property owner, and the
Municipality of Clarington as property manager.
The Hampton Citizen's Association was founded in 1987 by a group of volunteers dedicated to
improving the physical, social and natural life in the community. Since inception the association has
contributed to the improvement of the community through many activities and events.
The Hampton Pond Recovery Project will restore and protect the Hampton Pond, a natural wetland in
the Hampton Valley Lands that was converted to a millpond over a century ago and destroyed by
flooding in 1983. The project will rehabilitate more than 19 acres of conservation lands for public
recreation and enjoyment. An offline pond and wetland are will be created to attract wildlife. Native
trees will be planted and nesting boxes will be installed in the area to improve fish and wildlife habitat.
Multiple use trails will be constructed. Educational signs along the trails will offer insight into
wetlands, wildlife and the natural environment of the area.
Our Citizen's Association has worked ardently over the past few years to raise adequate funding for
the Project: At this time, we find that w~ have exha~sted the opportunities for ~ndin,g.\~!I.d~"!lJe'N-;
of the reqUIred funds to execute the project. As a qUIck summary of our finanCIal sltIhiiH'ft{ ".
following: : C..._.. . . .--- .--. l
, . .
AU.. LY.w_.. -
Trillium Grant
TD Friends of Environment
Wetland Habitat Fund
HCA Fundraising
Hampton Hall
$75,000
$ 5,700
$ 5,000
$10,000
$ 8.000
OR' CJ tlAL
CoPIES -r ;
l-jampton Pond Recovery Project - Fund Raising
(pledged)
--_._,-
(nledged)
c==._.~=-
\-.. . ___H''',
Approximate funds available: $103,700.00
i~""--' ".'- .'---
We have also applied to the EcoAction program and were awarded $37,000 in fundillif,; e 1" 1 J. ~e;."
unable to secure this funding because at that time we were unable to guarantee that.t~"projiml'iu';.u V~ ...11 ~
completed in its entirety. We believe that we would be successful in reapplying to EcoAction for
additional funding to assist with final landscaping and public interpretation work.
The project cost was originally estimated at $160,000. We have reduced the cost of the project by
eliminating one small wetland cell, and by reducing the depth of the open water pond. We believe that
scaling the project down any further would compromise the final product. Our new estimate of cost is
$130,000.
We request that the Municipality ofClarington consider a donation of $15,000 to the Hampton Pond
Recovery Project. The project has been developed with the cooperation of Clarington staff, and will
not only be a great community project, but will also add to the attractiveness of Hampton and the
Municipality of Clarington.
I hope this project appeals to your interest and you will consider offering your financial support.
Please do not hesitate to contact me should you require additional information.
Thank you for your help with this worthwhile project. I look forward to hearing from you.
Sincerely,
Brian Seaton, Project Manager
Hampton Citizen's Association
.r
.rr
r~r Central
~ ~ake Ontario
~ Conservation
Member of Conservation Ontario
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2:09:t:lO
100 Whiting Avenue
Oshawa, Ontario
L 1 H 3T3
Tel: (905) 579-0411
Fax: (905) 579-0994
P-I~
ATTACHMENT NO.: 2
REPORT NO.: OPD-014.05
Web: www.cloca.com
Email: mail@c1oca.com
September 23, 2005
Municipality of Clarington
40 Temperance Street
Bowmanville. ON LlC 3A6
Attention:
Fred Horvath
Dear Mr. Horvath:
Suhiect:
HamDton Pond Recoverv Proiect. CLOCA IMS File: LHPKl
During the Central Lake Ontario Conservation Authority Board of Directors meeting of September 20,
2005, Staff Report #4549-05 (attached) was received, and the following recommendation was adopted:
"THAT Staff Report #4349-05 be received for information:
THAT staff be directed to continue to work with the Municipality of Clarington and Hampton
Citizens Association to implement the Hampton Pond Recovery Project,. and,
THAT a donation of $15,000.00 be made to the Hampton Citizen's Association for the Hampton
Pond Recovery Project from the Central Lake Ontario Conservation Fund, pending matching
funding from the Municipality of Clarington."
CARRIED
We understand that the Hampton Citizen's Association has provided a similar request for support
directly to the municipality. We look forward to the Municipality's response to this request. and our
future work on the Hampton Pond Recovery Project.
Yours truly.
ift~
"
; "DI5t:rm"R.j-no7Ji i
Ct EfU. . '-'.. . ...._--....,. _~... _.q 1
R. Perry Sisson, P.Eng.
Director, Engineering and Field Operations
RPS/ms
Encl.
cc: Brian Seaton. Hampton Pond Recovery Project Citizen's Assoc.
PL. Barrie. Clerk, Municipality of Clarington
Councillor Jim Schell, Municipality of Clarington
Councillor Pat Pingle. Municipality of Claringlon
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REPORT
CENTRAL LAKE ONTARIO CONSERVATION AUTHORITY
DATE:
FILE:
S.R.:
September 14, 2004
LHPKl
4549-05
APPROVED BY C.A.O.
MEMO TO:
The Chairman and Members, CLOCA Board of Directors
FROM:
R. Perry Sisson, Director - Engineering and Field Operations
SUBJECT:
Hamoton Conservation Area and Hamoton Pond Recoverv Proiect
The following is a progress report and update for the above captioned project. Members may recall the inilial
information reports (S.R. 4208-01 and 4274-02) received by the Board in September 2001, and April 2002,
whereby Ihe following resolution was passed:
"THAT Staff Report #4274-02 be received for information, and that staff be directed to continue to work
with the Municipality of Clarington and Hampton Citizens Association to implement the Hampton Pond
Recovery Project, and that the long-term nuzintenance agreement (By-law #2002-043) be executed with the
Municipality of Clarington."
This project has progressed through concept plan developmenl, public input and review, property survey,
geolechnical evaluation, detailed design and approval, and tender preparation. Staff from the Municipality of
Clarington and CLOCA have assisled the HCA through these processes, and the municipality will manage the
contract administration for construction, and conduct long-Ierm maintenance for the area.
As noted in the altached leiter, the Hampton Citizen's Association have raised funds for this project with
assistance from funding programs such as the Wetland Habitat Fund, and the Trillium Foundalion. They have
raised approximately $100,000.00 for Ihe project. The project design has been scaled back, to reduce the
project cost from approximately $160,000.00 to $130,000.00 in an attempt to bring Ihe project within the
available funding. The Committee agrees that the any further reduction in the scale of the project would
significantly compromise the purpose of the pond construction. At the same time, fund raising opportunities
appear to be exhausted, and the Commiltee fears that it will be necessary to abandon the project if the
remaining funding cannot be reached in the near future. The Committee have made requests to CLOCF and the
Municipality of Claringlon for $15,000.00 each. If these donations are approved, the fundraising would match
the construclion cost estimate.
The Central Lake Ontario Conservation Fund currently has funds available that could be used for this project.
Goodyear Canada previously made a donation 10 the Fund for work within the Bowmanville Creek watershed.
This donation could be used toward the Hampton Pond Recovery Project.
RECOMMENDATION:
THAT Staff Report #4349-05 be received for information:
THAT staff be directed to continue to work with the Municipality of Clarington and Hampton Citizens
Association to implement the Hampton Pond Recovery Project; and,
THAT a donation of $15,000.00 be made to the Hampton Citizen's Association for the Hampton Pond
Recovery Project from the Central Lake Ontario Conservation Fund, pending matching funding from the
Municipality of Clarington.
RPS/ms