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02/07/2005
Claris n Leading the Way GENERAL PURPOSE AND ADMINISTRATION COMMITTEE DATE: FEBRUARY 7, 2005 TIME: 9:30 A.M. PLACE: COUNCIL CHAMBERS 1. ROLL CALL 2. DISCLOSURES OF PECUNIARY INTEREST 3. MINUTES (a) Minutes of a Regular Meeting of January 24, 2005 301 4. PRESENTATIONS (a) Glenn Case, Port Granby regarding Low Level Radio Active Waste Environmental Study Report 5. DELEGATIONS 6. PUBLIC MEETING (a) Application to Amend the Clarington Official Plan and Zoning By-law 501 Applicant: R. Timmins Report: PSD-019-05 (b) Proposed Orono Community Improvement Plan 503 Applicant: Municipality of Clarington Report: PSD-020-05 7. PLANNING SERVICES DEPARTMENT (a) PSD-019-05 — Proposed Official Plan Amendment and Zoning 601 By-law Amendment to Permit a 120 Square Metre Office Use Applicant: Terrance Timmins (b) PSD-020-05 — Orono Community Improvement Plan 608 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905) 623-3379 G.P. & A. Agenda - 2 - February 7, 2005 8. ENGINEERING SERVICES DEPARTMENT (a) EGD-02-05 — Mallory Street Extension Subdivision, Courtice, 701 Plan 40M-2064 'Certificate of Acceptance' and 'Assumption By-laws' Final Works Including Roads and Other Related Works (b) EGD-03-05 — Trullsway Subdivision, Courtice, Plan 40M-1880, 707 'Certificate of Acceptance' and 'Assumption By-laws' Final Works Including Roads and Other Related Works 9. OPERATIONS DEPARTMENT No reports 10. EMERGENCY AND FIRE SERVICES DEPARTMENT (a) ESD-002-05 — Monthly Response Report — December 2004 901 11. COMMUNITY SERVICES DEPARTMENT (a) CSD-03-05 — 2005 Municipal Grants 1001 12. CLERK'S DEPARTMENT (a) CLD-04-05 — Public Meeting Requirements of the 1101 Municipal Act 13. CORPORATE SERVICES DEPARTMENT (a) COD-005-05 — Quotation Q2004-9 Oil and Lubricants 1201 14. FINANCE DEPARTMENT No reports 15. CHIEF ADMINISTRATIVE OFFICER'S DEPARTMENT (a) ADM-02-05 — RFP2004-17, Family Physician Recruitment 1401 Services 16. UNFINISHED BUSINESS 17. OTHER BUSINESS 18. ADJOURNMENT General Purpose and Administration Committee Minutes January 24, 2005 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, ' January 24, 2005 at 9:30 a.m., in the Council Chambers. ROLL CALL Present Were: Mayor J. Mutton ' Councillor A. Foster Councillor D. MacArthur Councillor P. Pingle ' Councillor G. Robinson Councillor J. Schell Councillor C. Trim ' Also Present: Chief Administrative Officer, F. Wu ' Planner, Development Review, S. Ashton Municipal Clerk, P. L. Barrie Director of Engineering Services, T. Cannella ' Director of Community Services, J. Caruana Director of Planning Services, D. Crome Director of Operations, F. Horvath Director of Corporate Services, M. Marano t Director of Finance/Treasurer, N. Taylor Director of Emergency Services, G. Weir ' Planner, Community Planning, J. Wiejusundara Deputy Cleric, A. Greentree Clerk II, C. Doiron Mayor Mutton chaired this portion of the meeting. tDISCLOSURES OF PECUNIARY INTEREST ' There were no disclosures of pecuniary interest stated for this meeting. MINUTES 1 Resolution #GPA-023-05 Moved by Councillor Trim, seconded by Councillor Schell THAT the minutes of the regular meeting of the General Purpose and Administration Committee ' held on January 10, 2005, be approved. CARRIED ' - 301- 1 - General Purpose and Administration Committee Minutes ' January 24, 2005 Resolution #GPA-024-05 ' Moved by Councillor Robinson, seconded by Councillor MacArthur , THAT the presentation of Jim Kinsella be removed from the agenda; THAT the delegates Bill Cawker, Robert Hann, Peter and Marianne Zakarow, D. Mackenzie, and ' Randy and Kelly Burns be removed from the agenda; THAT Attachment 3 of Report PSD-017-05, 'Page 680' of the Agenda be replaced with the proper , Attachment 3; THAT Report PSD-018-05 be removed from the agenda; and ' THAT Report COD-004-05 be removed from the agenda. ' CARRIED PRESENTATIONS ' (a) Mayor Mutton and Bruce Taylor presented to Jan Godfrey of the United Way donations ' totalling $12,399.00 from the Employees of the Municipality of Clarington and $663.00 of the Employees of Clarington Public Library. Mr. Taylor also gave his thanks to the ' members of the United Way Committee Members and staff for their participation. (b) Gene Cartier, Durham Region Works Department, presented introductory comments of the , Adelaide East Avenue Extension. Mr. Cartier stated that the study was initiated in June 2004. The implementation should take effect sometime between the years 2008 —2012. (c) Martin Scott, McCormick Rankin Corporation, gave a presentation on the Adelaide East ' Avenue Extension. Mr. Scott gave an overview of the assessment describing the identification of the preferred three preliminary alignment alternatives. Alternative H with a ' shift to the south is identified as the Technically Preferred Alternative. This alternative will require five homes to be displaced and property from six others. It crosses Harmony Creek and Farewell Creek,all will avoid high quality sections of Farewell Creek, and the forest t block between Old Varcoe Road and Tooley Road. He also stated that there will be a Public Information Centre on January 27, 2005 at the Courtice Community Complex starting at 5:00 pm until 8:00 pm. Implementation of this Plan is expected to be between , the years 2008 — 2012. 2 - 302 , General Purpose and Administration Committee Minutes January 24, 2005 ' DELEGATIONS (a) Tom Barrie, Chair, Agricultural Advisory Committee, gave a brief update of the accomplishments for the year of 2004 with a handout supporting the presentation. ' (b) Glen Genge, of D.G. Biddle &Associates advised that he is in favour of Report PSD-017-05 and has no concerns. (c) Glen Murphy, President of Liberty Street Developments Inc. spoke on behalf of Kevin . Tunney of Tunney Planning regarding Report PSD-014-05. He is generally in favour of Report PSD-014-05 with the exception of the recommended dwelling setbacks. Mr. Murphy feels that the smaller setback will give the effect of a heritage design, to change the proposed setback will change the perception all together. Mr. Murphy requested Council to ' support the report but with the proposed dwelling set back of 3 metres. Resolution #GPA-025-05 ' Moved by Councillor Schell, seconded by Councillor Robinson THAT Committee recess for 10 minutes. The meeting reconvened at 10:35 a.m. ' CARRIED Councillor Schell chaired this portion of the meeting. PUBLIC MEETING (a) Subject: Application to Amend Zoning By-law 84-63 Rezoning application for a fuel bar, convenience store and car wash ' Applicant: Martin Road Holdings (The Kaitlin Group) Report: PSD-009-05 ' Janaka Wiejusundara, Planner, Community Planning, gave a verbal report pertaining to Report PSD-009-05. ' John Oates, spoke in opposition to this application. Mr. Oates is concerned that the proposed services of the application are already available within a short distance of the said location. He feels that the property should be used for a low-cost grocery store or a post office. No one spoke in support of this application. t ' - 303 - 3 General Purpose and Administration Committee Minutes t January 24, 2005 Kelvin Whalen spoke on behalf of the applicant. He stated that he was available for questions of the Committee and that he would like to clarify staffs comments that the applicant has reduced the commercial space to 100m2 but has retained the drive through. ' (b) Subject: Proposed Zoning Amendment - Bulk Fuel Storage Bulk storage tanks in general industrial (M2) zones , Applicant: Municipality of Clarington Report: PSD-010-05 Susan Ashton, Planner, gave a verbal report pertaining to Report PSD-010-05. ' No one spoke in opposition to or in support of this application. ' PLANNING SERVICES DEPARTMENT ' REZONING APPLICATION FOR FUEL BAR, CONVENIENCE STORE AND CAR WASH ' APPLICANT: MARTIN ROAD HOLDINGS LIMITED (KAITLIN GROUP) FILE NO.: ZBA 2004-050 Resolution #GPA-026-05 ' Moved by Councillor Robinson, seconded by Councillor Trim ' THAT Report PSD-009-05 be received; THAT the application for Zoning By-law Amendment (ZBA 2004-006) submitted by Mr. Kelvin ' Whalen on behalf of Martin Road Holdings Limited to change zone category of a 0.78 ha parcel of land to permit a convenience store, fuel bar and a car wash be referred back to staff; and ' THAT all interested parties listed in Report PSD-009-05 and any delegations be advised of Council's decision. , CARRIED BULK STORAGE TANKS IN GENERAL INDUSTRIAL (M2) ZONES , Resolution #GPA-027-05 ' Moved by Councillor Pingle, seconded by Councillor MacArthur THAT Report PSD-010-05 be received; ' THAT the rezoning proposal be referred back to Staff for further processing and preparation of a , subsequent report; and, 304 -4 - ' General Purpose and Administration Committee Minutes January 24, 2005 THAT all interested parties listed in Report PSD-010-05 and any delegation be advised of Council's decision. ' CARRIED ' HYDRO CORRIDOR LANDS DECLARATION OF POTENTIAL SECONDARY FUTURE USE Resolution #GPA-028-05 tMoved by Councillor MacArthur, seconded by Mayor Mutton THAT Report PSD-011-05 be received; ' THAT the charts in Report PSD-011-05 Attachment 3 be approved as Clarington's submission of potential secondary future public interests and uses for the hydro corridor lands under the Provincial Secondary Land Use Program; THAT a copy of PSD-011-05 be forwarded to the Regional Municipality of Durham to facilitate a tjoint municipal submission to the Ministry of Municipal Affairs and Housing; THAT Council acknowledge that Clarington's resolution(s), and its submission contained in the joint submission, will be a public document and will remain on file with the Ministry of Municipal Affairs and Housing; and THAT all interested parties be notified of the Committee's decision. CARRIED ' APPLICATION FOR REMOVAL OF PART LOT CONTROL APPLICANT: THE KAITLIN GROUP LTD. Resolution #GPA-029-05 ' Moved by Councillor Trim, seconded by Councillor Robinson ' THAT Report PSD-012-05 be received; THAT the request for Removal of Part Lot Control with respect to Lots 1 to 12 inclusive, Lots 15 to ' 20 inclusive, Lots 34 to 39 inclusive, and Blocks 40 to 47 inclusive on Plan 40M-2214 be approved and that the Part Lot Control By-law attached to Report PSD-012-05 be passed pursuant to Section 50 (7.1) of the Planning Act; and ' 305 5 General Purpose and Administration Committee Minutes ' January 24, 2005 THAT all interested parties listed in Report PSD-012-05, any delegations and the Regional ' Municipality of Durham Planning Department be advised of Council's decision. CARRIED ' ANNUAL REPORT ON SITE PLAN ACTIVITIES FOR 2004 ' Resolution #GPA-030-05 Moved by Councillor MacArthur, seconded by Councillor Pingle THAT Report PSD-013-05 be received for information. ' CARRIED AMENDMENT TO DRAFT APPROVED PLAN OF SUBDIVISION 18T-87021 ' ZONING BY-LAW AMENDMENT ZBA2004/045 TO PERMIT THE DEVELOPMENT OF 267 RESIDENTIAL UNITS ' APPLICANT: LIBERTY STREET DEVELOPMENTS INC. Resolution #GPA-031-05 , Moved by Mayor Mutton, seconded by Councillor MacArthur ' THAT Report PSD-014-05 be referred back to staff for a report on the impact of the proposed 3 metre exterior side yard setback and related grading issues. ' CARRIED MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE , MEETING OF JANUARY 13, 2005 Resolution #GPA-032-05 ' Moved by Councillor Robinson; seconded by Councillor Pingle , THAT Report PSD-015-05 be received; THAT Council concurs with the decision of the Committee of Adjustment made on January 13, ' 2005 for applications A2002/053, A2003/024, A2005/001 and A2005/002; and THAT Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of 1 the Committee of Adjustment. CARRIED ' - 306 - 6 - General Purpose and Administration Committee Minutes January 24 2005 ' PROPOSED STREETNAME CHANGES FOR NORTHWEST BOWMANVILLE STATUS REPORT Resolution #GPA-033-05 ' Moved by Councillor Pingle, seconded by Councillor Foster ' THAT Report PSD-016-05 be received; THAT Staff be authorized to take appropriate actions under Section 47 of the Municipal Act, to advertise and hold a Public Meeting for the proposed street name changes that were chosen by representatives of affected properties who attended the Public Information Session; and ' THAT the Region of Durham Planning Department be forwarded a copy of Report PSD- 016-05 and advised of Council's decision. CARRIED REZONING APPLICATION TO PERMIT A LIGHT INDUSTRIAL USE ' APPLICANT: 1524103 ONTARIO LTD. (HOLBURN) Resolution #GPA-034-05 Moved by Councillor MacArthur, seconded by Mayor Mutton ' THAT Report PSD-017-05 be received; THAT the rezoning application submitted by 1524103 Ontario Ltd. to permit the establishment of a light industrial development be approved for the balance of the lands and that the zoning by-law amendment attached to Report PSD-017-05 be adopted by Council; and ' THAT all interested parties listed in Report PSD-017-05 and any delegations be advised of Council's decision. CARRIED Councillor MacArthur chaired this portion of the meeting. t 307 General Purpose and Administration Committee Minutes January 24, 2005 ENGINEERING SERVICES DEPARTMENT ' MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR DECEMBER, 2004 ' Resolution #GPA-035-05 ' Moved by Councillor Trim, seconded by Councillor Pingle ' THAT Report EGD-01-05 be received for information. CARRIED ' OPERATIONS DEPARTMENT ' There were no reports considered under this section of the agenda. EMERGENCY SERVICES DEPARTMENT There were no reports considered under this section of the agenda. ' Councillor Robinson chaired this portion of the meeting. COMMUNITY SERVICES DEPARTMENT MUNICIPALITY OF CLARINGTON PARTICIPATION IN THE SUMMER JOBS SERVICE ' PROGRAM Resolution #GPA-036-05 ' Moved by Councillor Schell, seconded by Councillor MacArthur THAT Report CSD-01-05 be received for information. ' CARRIED 308 $ General Purpose and Administration Committee Minutes January 24, 2005 ' NEWCASTLE VILLAGE RECREATION FACILITY ' NEEDS ASSESSMENT Resolution #GPA-037-05 Moved by Councillor Trim, seconded by Councillor Pingle ' THAT Report CSD-02-05 be reviewed; and THAT staff be authorized to issue a request for proposal for consulting services to conduct a facility needs assessment for Recreation Complex located in Newcastle Village, FORTHWITH. CARRIED Councillor Foster chaired this portion of the meeting. CLERK'S DEPARTMENT tANIMAL SERVICES QUARTERLY REPORT — OCTOBER— DECEMBER Resolution #GPA-038-05 Moved by Councillor Robinson, seconded by Councillor Schell ' THAT Report CLD-03-05 be received; and ' THAT a copy of Report CLD-03-05 be forwarded to the Animal Alliance of Canada and the Animal Advisory Committee. ' CARRIED Mayor Mutton chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT ' TENDER CL2004-39 GRASS CUTTING AND TRIMMING ' Resolution #GPA-039-05 ' Moved by Councillor Trim, seconded by Councillor Pingle THAT Report COD-003-05 be received; 309 - 9 - General Purpose and Administration Committee Minutes ' January 24, 2005 THAT Tom's Landscaping Maintenance & Design, Oshawa, Ontario, with a total bid amount of $190,134.64 (plus GST), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2004-39, be awarded the three (3)year contract for grass cutting and , trimming for Sections 1, 2 and 3 as required by the Operations Department; and THAT the required funds be drawn from the respective year's current budget allocation for grass ' cutting. CARRIED FINANCE DEPARTMENT There were no reports considered under this section of the agenda. ' CHIEF ADMINISTRATIVE OFFICER'S DEPARTMENT ' There were no items considered under this section of the agenda. ' UNFINISHED BUSINESS ' APPLICATION BY BAYWOOD HOMES TO AMEND A DRAFT APPROVED PLAN OF , SUBDIVISION TO DELETE A SERVICE LAND FOR 10 RESIDENTIAL UNITS ABUTTING TOWNLINE ROAD SOUTH IN THE CITY OF OSHAWA Resolution #GPA-040-05 ' Moved by Councillor Schell, seconded by Councillor MacArthur ' THAT Report PSD-006-05 be lifted from the table; THAT Report PSD-006-05 and Addendum to Report PSD-006-05 be received; ' THAT the City of Oshawa be advised that the Municipality of Clarington does not support the t application by Baywood Homes to remove the service land in draft approved plan of subdivision 18T-95009; and THAT a copy of the Addendum to Report PSD-006-05 be forwarded to the City of Oshawa ' Development Services Department and the Region of Durham Planning Department. , CARRIED 310- 10 - ' General Purpose and Administration Committee Minutes January 24, 2005 FURTHER COMMENTS ON THE PROVINCIAL DRAFT GREENBELT PLAN Resolution #GPA-041-05 ' Moved by Councillor Robinson, seconded by Councillor Schell THAT Addendum to Report PSD-160-04 be received; ' THAT in addition to the submission made by the Municipality of Clarington in Report PSD-160- 04, the Minister of Municipal Affairs and Housing be requested to exclude from the Greenbelt those lands associated with the rural residential cluster of Bond Head as shown on Attachment 1 to Addendum to Report PSD-160-04; ' THAT a copy of Addendum to Report PSD-160-04 be forwarded to John Gerretsen, Minister of Municipal Affairs and Housing, the Municipal Affairs and Housing Greenbelt Group and the Region of Durham Planning Department; and ' THAT all interested parties listed in the Addendum to Report PSD-160-05 and any delegations be advised of Council's decision. ' CARRIED ' OTHER BUSINESS Resolution #GPA-042-05 ' Moved by Councillor Schell, seconded by Councillor Pingle ' THAT the presentations of Gene Cartier and Martin Scott be received with thanks. CARRIED Resolution #GPA-043-05 Moved by Councillor Schell, seconded by Councillor MacArthur THAT the delegation of Tom Barrie be received with thanks. ' CARRIED tResolution #GPA-044-05 Moved by Councillor Robinson, seconded by Councillor Foster THAT the presentation of Bruce Taylor to the United Way Committee be received with thanks. CARRIED - 11 - - 311 General Purpose and Administration Committee Minutes January 24, 2005 ' ADJOURNMENT Resolution #GPA-045-05 ' Moved by Councillor Robinson, seconded by Councillor Pingle ' THAT the meeting adjourn at 11:05 a.m. CARRIED ' MAYOR DEPUTY CLERK ' t 312- 12 - Lgle y CORPORATION F THE Public Meeting _/+/- MUNICIPALITY OF CLARINGTON Report A PSD-019-05 way NOTICE OF PUBLIC MEETING T. Timmins EVELOPMENT APPLICATION BY: T.TIMMINS AN APPLICATION TO AMEND THE CLARINGTON OFFICIAL PLAN AND ZONING BY-LAW ,TAKE.NOTICE that the Council of the Corporation of the Municipality of Clarington will consider a proposed Official Plan Amendment and proposed Zoning By-law Amendment, under Sections 17 and 34 respectively of the Planning Act, 1990, as amended. (APPLICATION DETAILS The proposed Official Plan Amendment and Zoning By-law Amendment submitted by T. Timmins would permit the establishment of a 120 ma office use. The subject property is located at 5221 Main Street,Orono as shown on reverse. Planning File Nos.: COPA 2004-006 and ZBA 2004-052 PUBLIC MEETING The Municipality of Clarington will hold a public meeting to provide interested parties the opportunity to make comments, identify issues and provide additional information relative to the proposed development. The public meeting will be held on: DATE:ii Monday, February 7,2005 TIME: 9:30 a.m. PLACE: Council Chambers,2 o Floor, Municipal Administrative Centre, 40 Temperance St,Bowmanville,Ontario ANY PERSON may attend the public meeting and/or make written or verbal representation either in support of or in opposition to the proposal. The start time listed above reflects the time at which the General Purpose and Administration Committee Meeting commences. If you cannot attend the Public Meeting on this application you can make a deputation to Council at their meeting on Monday, February 14, 2005, commencing at 7:00 p.m. Should you wish to appear before Council, you must register with the Clerks Department by the Wednesday noon, February 9,2005 to have your name appear in the Agenda. COMMENTS OR QUESTIONS? If you wish to make a written submission or if you wish to be notified of subsequent meetings or the adoption of the proposed Official Plan Amendment and approval of the Zoning By-law Amendment, you must submit a written request to the Clerk's Department,2d Floor,40 Temperance Street, Bowmanville,Ontario L1C 3A6. An Official Plan Amendment adopted by the Municipality of Clarington is forwarded to the Region of Durham for approval, unless it is determined during the review process that the Amendment is exempt from Regional approval. For an exempt Amendment, the decision to adopt by Clarington Council becomes final, subject to any appeal during the statutory appeal period. Additional information relating to the proposal is available for inspection between 6:00 a.m. and 5:00 p.m. at the Planning Services Department, 3'tl Floor, 40 Temperance Street, Bowmanville, Ontario L1C 3A6, or by calling Heather Brooks at(905) 623-3379 extension 331 or by e-mail at hbrooks @municipality.cladngton.on.ca. APPEAL rIf a person or public body that files a notice of appeal of a decision for the proposed Official Plan and Zoning By-law Amendments to the Ontario Municipal Board does not make oral submissions at a public meeting or does not make written submissions before the proposed Official Plan Amendment is adopted or the Zoning By-law Amendment is approved, the Ontario Munic' at Board may dismiss all or part of the appeal Dated at a ci y of Clarington this 4th day of January,2005. David Cro , M.C.LP.,R.P.P. 40 Temperance Street Director of Planning Services Bowmanville,Ontario Municipality of Clarington LiC 3A6 1 501 IX EV \ �. �c �. �vSTR � CO , ® }o - R„F POSED 0 E STOREY P��* 6 ®. W W 8 FT y 6 6 U) P 300 395 275 75 z RR�i o 7h E MEO b .SEX Orono Key Map —� '3 z ZBA 2004-052 1 STgnDH STR Subject te Zoning By-law Amendment COPA 2004-006 PRINCESS STREET - tz " Clarington Official Plan Amendment BOWEN ST DDN� z M COBBLED K STREET Owner: Race Mechanical Systems Inc. r��1 r-1 502 Public Meeting e CORPORATION OF THE Report # PSD-020-05 MUNICIPALITY OF CBLIC TON j NOTICE OF PUBLIC MEETING Leading the Way PROPOSED ORONO COMMUNITY IMPROVEMENT PLAN I TAKE NOTICE that the Council of the Corporation of the Municipality of Clarington,will consider a proposed Community Improvement Plan, under Section 28 of the Planning Act, 1990, as amended. The proposed Community Improvement Plan for Orono identifies a number of actions to be undertaken by the Municipality and the community. It will enable the Municipality to offer incentives for signage and fagade improvements. This Community Improvement Plan applies to the area shown in the map on next page. Planning File No-,.: PLN 37.1 PUBLIC MEETING The Municipality of Clarington will hold a public meeting to provide interested parties the opportunity to make comments, identify issues and provide additional information relative to the proposed community improvement plan. The public meeting will be held on: DATE: Monday,February 7,2005 TIME: 9:30 a.m. PLACE: Council Chambers,2nd Floor,Municipal Administrative Centre, 40 Temperance St.,Bowmanville,Ontario I ANY PERSON may attend the public meeting and/or make written or verbal representation either in support of or in opposition to the proposal. The start time fisted above reflects the time at which the General Purpose and Administration Committee Meeting commences. If you cannot attend the Public Meeting on this application you can make a deputation to Council at their meeting on Monday February 14, 2005, commencing at 7:00 p.m. Should you wish to appear before Council, you must register with the Clerks Department by the Wednesday noon, February 9th, 2005 to have your name appear in the Agenda. COMMENTS OR QUESTIONS? If you wish to make a written submission or if you wish to be notified of subsequent meetings or the adoption of the I proposed Orono Community Improvement Plan, you must submit a written request to the Clerk's Department, 2nd Floor,40 Temperance Street, Bowmanville,Ontario L1C 3A6. A Community Improvement Plan adopted by the Municipality of Clarington is forwarded to the Region of Durham for approval Additional information relating to the proposal is available for inspection between 8:00 a.m. and 5:00 p.m. at the Planning Services Department,3rd Floor,40 Temperance Street,Bowmanville,Ontario L1 C 3A6,or by calling Faye Langmaid at(905)623-3379 extension 216 or by e-mail at flangmaid@municipality.darington.on.ca APPEAL if a person or public body that files a notice of appeal of a decision for the proposed Orono Community Improvement Plan to the Ontario Municipal Board does not make oral submissions at a public meeting or does not make written submissions before the proposed Community Improvement Plan is adopted, the Ontario Municipal Board may I dismiss all or part of the appeal. 7ctor Municipality of Clarington this 19d day of January, 2005. e,M.C.I.P., R.P.P. 40 Temperance Street lanning Services Bowmanville,Ontario Municipality of Clarington L1C 3A6 ' R 503 - till MI rMME '111' ' �'' .. _�-� _^ ■ ara s 'III -s � ��1I1�0Il REPORT ' PLANNING SERVICES PUBLIC MEETING ' Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE ' Date: Monday February 7, 2005 Report#: PSD-019-05 File#: COPA 2004-006, ZBA 2004052 By-law #: Subject: PROPOSED OFFICIAL PLAN AMENDMENT AND ZONING BY-LAW AMENDMENT TO PERMIT A 120 SQUARE METRE OFFICE USE APPLICANT: TERRANCE TIMMINS ' RECOMMENDATIONS: ' It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-019-05 be received; 2. THAT the applications for proposed Official Plan Amendment and Rezoning, submitted by ' Terrance Timmins be referred back to staff for further processing and the preparation of a subsequent report. ' 3. THAT all interested parties listed in this report and any delegation be advised of Council's decision. Submitted by: Reviewed by: ��'� ' EratiW. Crome, M.C.I.P., R.P.P. Franklin Wu, Director of Planning Services Chief Administrative Officer ' HB/CP/DJC/df January 31, 2005 ' CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOW MANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F (905)623-0830 - 601 REPORT NO.: PSD-019-05 PAGE 2 , 1.0 APPLICATION DETAILS ' 1.1 Owner: Terrance Timmins 1.2 Applicant: D.G. Biddle and Associates ' 1.3 Clarington Official Plan Amendment: In addition to other residential uses permitted, to allow the establishment ' of a 120 square metre office at 5221 Main Street in Orono 1.4 Zoning By-law Amendment: ' Change the current zoning from "Service Station Commercial (C6)" to an appropriate zone to permit the proposed use. 1.5 Site Area: 610 square metres. ' 2.0 LOCATION 2.1 The subject property is located at the southeast corner of Main and Station Streets in ' Orono and has a municipal address of 5221 Main Street (see Attachment 1). 3.0 BACKGROUND 3.1 On November 11, 2004 Staff received applications to amend the Clarington Official Plan ' and Zoning By-law to permit an office use at 5221 Main Street in Orono. 3.2 During pre-consultation, Staff identified a need for a road widening on Station Street of ' up to 4.0 metres and a 5.0 metre widening on Main Street. However, when the application was submitted, the plan only indicated a 5.0 metre road widening on Main ' Street. Further consultation with Regional. Works confirmed that a 2.5 metre widening would be required on Main Street..Station Street is slated for reconstruction in 2005. The detail design work for Station Street is now complete. A 1.5 metre road widening is ' required for a portion of the frontage along this property. The Municipality received the revised application accommodating the required road widenings on December 23, 2004 and the following day the application was circulated to agencies for review and ' comment. 3.3 The consultant has advised that a Phase 1 Environmental Site Assessment is being ' prepared by Geo Logic. It is anticipate that this study will be received shortly. 4.0 SITE CHARACTERISTICS AND SURROUNDING LAND USES , 4.1 The lands were previously used as a motor vehicle service station. The pumps and tanks associated with the gas station. have been removed and the existing structure is currently vacant. The structure which is presently within the road allowance will be demolished. The site is Small,just over 600 square metres in area. , 602 REPORT NO.: PSD-019-05 PAGE 3 ' 4.2 Surrounding Uses North —Existing Residential South -Existing Residential East - Existing Residential West —Valley lands associated with the Orono tributary ' 5.0 OFFICIAL PLAN POLICIES 5.1 Durham Region Official Plan ' The Durham Regional Official Plan designates the lands as Living Area. Lands designated as Living Area shall be used predominantly for housing purposes. Limited office development may be permitted provided the functions and characteristics of the Central Area is not adversely affected. ' 5.2 Clarinoton Official Plan The .Clarington Official Plan designates the lands Urban Residential Area. The use of ' land in the Urban Residential Area designation is predominantly for residential purposes. An office use is not permitted within the urban residential designation, hence an amendment to the official plan is required. 6.0 ZONING BY-LAW 6.1 Within Comprehensive Zoning By-law 84-63, as amended, the lands are zoned "Service Station Commercial (C6)°. An application for a Zoning By-law Amendment has been ' submitted to permit a proposed office use on these lands. ' 7. 0 PUBLIC NOTICE AND SUBMISSIONS 7.1 Public Notice was given by mail to each landowner within 120 metres of the subject site. ' A Public Meeting sign was installed on the.property facing Main Street. 7.2 As of the date of writing this report, Staff has received one. enquiry from a nearby ' neighbour asking whether commercial uses would be allowed on the property and whether there will be an increase in traffic and on-street parking as a result of this use. This neighbour also enquired about the road widening along Main Street and whether it ' will impact her property that also fronts on Main Street. ' 8.0 AGENCY COMMENTS 8.1 Comments have not been received from the following departments and agencies: ' Region of Durham Planning Department 603 REPORT NO.: PSD-019-05 PAGE 4 ' • Region of Durham Works Department , • Region of Durham Health Department • Hydro One Networks Inc. 8.2 The following agencies offered no objections: ' • The Clarington Emergency Services Department • Engineering Services- Building Division 8.3 The Clarington Engineering Services Department has no objection to the Official Plan ' and Zoning Amendment. However, they provided comments in anticipation of a future site plan application. The comments are summarized below: • A 1.5 metre road widening will be required along Station Street. ' • A grading and drainage plan detailing on-site storm sewer system and conveyance of overland flow from the site shall be submitted. ' • The applicant shall pay for all costs associated with construction of the entrance, a performance guarantee for entrance construction shalt be provided and an ' application for property access is required. • A $1000.00 road damage deposit shall be provided. • A cash contribution equal to 2% of the value of the property shall be provided in- ' lieu of parkland dedication. 8.4 The Ganaraska Region Conservation Authority has no objections to the application but ' advise that should an application for site plan approval be received, a stormwater management plan and a detailed sediment and erosion control plan will be required. 9.0 STAFF COMMENT 9.1 The applicant wishes to establish a small (120 square metres) office administration , building for his business, Race Mechanical Systems Inc. The office building will be used as an administration office and call centre and will support up to 4 employees. ' Race Mechanical Systems provides heating and air conditioning for commercial, industrial and institutional businesses. 9.2 The new building has been designed with a residential roof-line and will be landscaped , to compliment the existing street scape. The design of the office is intended to be compatible with the adjacent residential uses. Parking is proposed in the rear of the , property, behind the office building. The structure will be connected to municipal water and will have a private septic system. 9.3 In addressing the comments from the neighbour, the size of the building and the nature , of the operation are not expected to attract customer traffic. Should the application be approved, the use would be limited to an office use which also typically has less traffic , than a retail use. 604 ' REPORT NO.: PSD-019-05 PAGE 5 Road widenings are typically acquired through development and redevelopment of a property in order to ensure future road objectives can be met. There are no plans to ' reconstruct Main Street at this time. ' 10.0 CONCLUSIONS 10.1 The purpose of this report is to.satisfy the requirements under the Public Meeting under the Planning Act, and taking into consideration the outstanding comments, staff respectfully request that this report be referred back to staff for further processing and the preparation of a subsequent report. ' Attachments: Attachment 1 - Key Map Attachment 2 - Proposed Amendment to the Clarington Official Plan ' List of Interested Parties to be advised of Council's decision: T. Timmins ' D.G. Biddle and Associates Karen Miller i 1 - 605 1 .a as ST �a g110N S ' Rn aL Go P POSED _ ONE STOREY � ,��* :i ®.' , LLJ LDING 8► oraca owes � w/ &X$ r U) RZ B -100 2.75 213 275 - Q ; 1 a +EX Ll 1 Orono Key Map , J r z ZBA 2004-052 sTynav S S to t s,�f� Zoning By-law Amendment , COPA 2004-006 — - PRINCESS STREET — oRr W Clarington Official Plan Amendment SZ'gnON w "� y BOW EN ST S z COBBLED 1 K STREET Owner. Race Mechanical Systems Inc. 606 ATTACHMENT PROPOSED AMENDMENT ' AMENDMENT NO. TO THE MUNICIPALITY OF CLARINGTON OFFICIAL PLAN PURPOSE: The purpose of this amendment to the Clarington Official Plan is to add a site specific policy to allow an office use in addition to other urban residential uses at the southeast comer of Station ' Street and Main Street in the Orono Urban Area. ' LOCATION: The subject site is municipally known as 5221 Main Street, Orono and is located at the southeast comer of Station Street and Main Street within the Orono Urban Area. BASIS: This amendment is based on the resolution of the General Purpose and Administration Committee on '`�'��I! With respect to Official Plan Amendment Application ' ACTUAL AMENDMENT: The Municipality of Clarington Official Plan is hereby amended by adding a new Section 23.14.5 as follows: 23.14.5 Notwithstanding Section 9.3, an office not exceeding 120.0 square metres in gross floor area i is permitted at the southeast comer of Station Street and Main Street, municipally known as 5221 Main Street, in the Orono Urban Area." ' IMPLEMENTATION: The provisions set forth in the Municipality of Clarington Official Plan, as amended regarding implementation of the ' Plan shall apply to this Amendment. INTERPRETATION: The provisions set forth in the Municipality of Clarington Official Plan, as amended, regarding the interpretation of the Plan shall apply to this Amendment. ' 607 Clar.�n��W� Jn LeadingtAeWay REPORT PLANNING SERVICES PUBLIC MEETING ' Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: Monday, February 7, 2005 Report M PSD-020-05 File#: PLN 37.1 By-law#: Subject: ORONO COMMUNITY IMPROVEMENT PLAN RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT report PSD-020-05 be received for information; 2. THAT the proposed Orono Community Improvement Plan (distributed under separate cover) be referred back to Staff for further review and consideration of comments ' received at the Public Meeting; and 3. THAT any interested party or delegation be advised of Council's decision. Submitted by: Reviewed D vid Crome, MCIP, R.P.P. Franklin Wu, Directorof Planning Services Chief Administrative Officer FL/DJC/df 27 January 2005 r ' CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO LIC 3A6 T(905)623-3379 F(905)623-0830 ' - 608 REPORT NO.: PSD-020-05 PAGE 2 , 1.0 BACKGROUND 1.1 On September 15"', 2003 Council approved the preparation of a Community ' Improvement Plan (CIP) for Orono and a study area By-law 2003-124. The terms of reference for the study called for a community focus group, which was formed in , October of 2003 and has guided the study since that time. 1.2 Prior to the undertaking of a Community Improvement Plan a community forum was ' held in Orono on June 18"', 2003 to determine whether the residents and community were receptive to having such a study prepared, the result was very positive. The community has been kept informed of the study progress; a newsletter that was sent to everyone in the Orono Postal Code LOB 1MO, reports in the media and a public information centre was held on October 6"', 2004. Comments received during the progress of the CIP support the recommendations put forward. ' 1.3 This Community Improvement Plan will allow the Municipality to provide incentives to business owners and property owners along the Main Street. It also includes , recommendations for works by the Municipality. 1.4 The Business Development Manager of the Clarington Board of Trade has been , intimately involved in the preparation of this Community Improvement Plan and will continue to be involved in the implementation. 2.0 DESCRIPTION OF THE PROPOSED COMMUNITY IMPROVEMENT PLAN 2.1 The Orono Community Improvement Plan consists of grant programs for signage and ' fagade improvement, property acquisition for municipal parking, capital funding for improvements located on municipal lands (such as streetscape works), ongoing liaison with the Orono BIA, Orono Crown Lands Trust, Orono Town Hall Board and others. 2.2 Part of the implementation of the Community Improvement Plan is the ongoing co- ordination between the various community organizations, the Municipality of Clarington, the Board of Trade and Tourism Clarington. The working relationship that has developed between and amongst these groups with regard to cross-marketing and ' other initiatives is vital to the ongoing success of the CIP. As such, one of the recommendations of the CIP is to appoint a liaison group similar to the community focus group. 3.0 PUBLIC MEETING , 3.1 In accordance with the Planning Act, R.S.O. 1990, appropriate notice of the Public Meeting was given through advertisements placed in the January 19"', 26"' and 1 February 2nd , 2005 editions of the Orono Weekly Times and the January 26th edition of the Canadian Statesman. - ana REPORT NO.: PSD-020-05 PAGE 3 4.0 CONCLUSIONS 4.1 The Orono Community Improvement Plan identified a series of recommendations for implementation by the Municipality in partnership with community organizations. In addition, a number of actions, including property acquisition and capital improvements are to be undertaken by the Municipality. It will enable the Municipality to offer incentives for signage and fagade improvements. ' 4.2 The Planning Act, R.S.O. 1990, requires that a Public Meeting be scheduled to consider a Community Improvement Plan. The purpose of this report is to facilitate the public consideration of the proposed Orono Community Improvement Plan. Orono Community Improvement Plan (distributed under separate cover) Interested parties to be notified of Council's decision Members of the Orono Community Focus Group Orono BIA ' Orono Crown Lands Trust Linda Gasser Valerie Cranmer & Associates ' Olivia Susai, Planning Co-ordinator, ORC 1 ' 610 Gartgton REPORT Leading the Way , ENGINEERING SERVICES Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: Monday February 7, 2005 ' Report#: EGD-02-05 File #: D.03.31.008 By-law#: ' Subject: MALLORY STREET EXTENSION SUBDIVISION, COURTICE, PLAN 40M-2064, 'CERTIFICATE OF ACCEPTANCE' AND 'ASSUMPTION BY-LAWS', ' FINAL WORKS INCLUDING ROADS AND OTHER RELATED WORKS IRECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report EGD-02-05 be received; 2. THAT the Director of Engineering Services be authorized to issue a 'Certificate of Acceptance' for the Final Works, which include final stage roads and, other related Works, constructed within Plan 40M-2064; and 3. THAT Council approve the by-laws attached to Report EGD-02-05, assuming certain streets within Plan 40M-2064, and blocks and parts within abutting Plans 40M-1860 and 40R-20653 as public highways. ' Submitted by: Anthony Cannella, C.E.T. Reviewed by: Franklin Wu, Director of Engineering Services Chief Administrative Officer . NAC/ASCTo January 26, 2005 ' CORPORATION OF THE MUNICIPALITY OF CLARINGTON ' 40 TEMPERANCE STREET, BOWMANVILLE, ON7TOA IO L1C 3A6 T 905-623-3379 F 905-623-9282' Report EGD-02-05 Page 2 1.0 BACKGROUND ' 1.1 The Corporation of the Municipality of Clarington entered into a Subdivision Agreement, registered September 13, 2001, with Devon Downs Development ' Limited to develop lands by plan of subdivision, located in Courtice and , described as Plan 40M-2064 (Attachment 1). The agreement required the developer to construct all roadworks, including hot-mix paving, sidewalks, curb ' and gutter, street trees, a storm drainage system and streetlights, hereinafter referred to as the 'Works'. , 1.2 The Subdivision Agreement provides for the separation of the Works into four (4) , stages: a) Initial Works; b) Street Lighting System; ' c) Final Works; and d) Stormwater Management System (Not Applicable) 1.3 The Initial Works and Street.Liohting System were issued 'Certificates of , Completion' and subsequent `Certificates of Acceptance' by the Director of Engineering Services, as per the maintenance requirements set out in the , Subdivision Agreement. 1.4 The Final Works were issued a 'Certificate of Completion' dated January 16, ' 2004. This initiated a one (1) year maintenance period, which expired on ' January 16, 2005. The Works were re-inspected at that time and all deficiencies have now been rectified to the satisfaction of the Director of Engineering , Services. 1.5 It is now appropriate to issue a 'Certificate of Acceptance' for the Final Works. The Subdivision Agreement requires Council approval prior to the issuance of the 'Certificate of Acceptance' for the Final Works. 702 ' . Report EGD-02-05 Page 3 ' 1.6 Further to the issuance of a 'Certificate of Acceptance', by-laws are required to permit the Municipality to assume certain streets within Plan 40M-2064, and ' blocks and parts within abutting Plans 40M-1860 and 40R-20653, as public highways (Attachments 2 and 3). 1 Attachments: Attachment 1 - Key Map 1 Attachment 2 - Proposed By-law Attachment 3- Proposed By-law 1 1 1 1 1 1 1 1 1 1 1 703 I �IIII 111111111111111111 11111111 " :. : - Illl�����ii�j IIIIIIIIIIIIIIIII �II� ���/� �� �o ��Illllllllr ■ 11111111111111 =� 11111111111111 min = _ Ills►� � � Illllll :: a_ 111111111 - �= mmsmmmmmlmlmtlelL►� •nn unuuuncnu luuur Q. lulllll��plll Illllllllllllluu u11 .����iii nm Itllllir�\`�,�,�����uiiin� ' - • � � nl uuunwm '_ =i /////llllll� 11111 un 111111111111_ Illllllllllllllr/ i _� s of l� C� 111111111111118 = Ills\ = __ _� c \11 IIIIIIIIIIIIIIID� i 1111111 �_ Illllflll REPORT• 1 1 �' �_ =11 Illllllllllp� ,t\111111 Illllnululnllolll►\ �Illlllt�� �t\llnw IM u_nuumr —I :, • s ATTACHMENT NO.:2 REPORT NO.: EGD-02-05 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW 2005- ' Being a By-law to establish, lay out and dedicate certain lands as public highways in the Municipality of Clarington. ' NOW THEREFORE the Council of the Corporation of the Municipality of Clarington hereby enacts as follows: 1. THAT the blocks and parts shown on Plan 40M-1860 and abutting Plan 40R- 20653, and listed below in this section, being in the Municipality of Clarington, in the Regional Municipality of Durham, are hereby established, laid out, and dedicated by the Corporation of the Municipality of Clarington as public highways: Plan 40M-1860: Plan 40R-20653: Block 14 Part of Block 70, Plan 10M-823, designated as Part 1 on Plan 4011- ' 20653 Part of Block 70, Plan 10M-823, designated as Part 2 on Plan 40R- ' 20653 BY-LAW read a first and second time this 10 day of February 2005. ' BY-LAW read a third time and finally passed this 10 day of February 2005. 1 John Mutton, Mayor Patti L. Barrie, Municipal Clerk - 705 1 ATTACHMENT NO.:3 ' REPORT NO.: EGD-02-05 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON , BY-LAW 2005- Being a By-law to assume certain streets within the , Municipality of Clarington as public highways in the Municipality of Clarington. NOW THEREFORE the Council of the Corporation of the Municipality of Clarington hereby enacts as follows: 1. THAT the streets, blocks and parts shown on Plan 40M-2064 and abutting Plans , 40M-1860 and 40R-20653, and listed below in this section, all being in the Municipality of Clarington, in the Regional Municipality of Durham, are hereby ' accepted by the Corporation of the Municipality of Clarington as public highways, and assumed by the said Corporation for public use: Plan 40M-2064: Plan 40M-1860: , Mallory Street Block 14 ' Plan 40R-20653: Part of Block 70, Plan 10M-823, , designated as Part 1 on Plan 40R-20653 ' Part of Block 70, Plan 10M-823, designated as Part 2 on Plan 40R-20653 ' BY-LAW read a first and second time this 14"'day of February 2005. ' BY-LAW read a third time and finally passed this 14e day of February 2005. , John Mutton, Mayor ' Patti L. Barrie, Municipal Clerk ' 706 ' Clarin UVIL REPORT Leading the Way ENGINEERING SERVICES ' Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE ' Date: Monday February 7, 2005 Report#: EGD-03-05 File #: D.03.31.008 By-law#: Subject: TRULLSWAY SUBDIVISION, COURTICE, PLAN 40M-1880, 'CERTIFICATE OF ACCEPTANCE' AND 'ASSUMPTION BY-LAWS', FINAL WORKS INCLUDING ROADS AND OTHER RELATED WORKS RECOMMENDATIONS: ' It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: ' 1. THAT Report EGD-03-05 be received; 2. THAT the Director of Engineering Services be authorized to issue a 'Certificate of Acceptance' for the Final Works, which include final stage roads and other related Works, constructed within Plan 40M-1880; and ' 3. THAT Council approve the by-laws attached to Report EGD-03-05, assuming certain streets within Plans 40M-1880, and blocks and parts within abutting Plans 10M-826 and 1 OR-3337 as public highways. Submitted by: Anthony Cannella, C.E.T. Reviewed by: Franklin Wu, Director of Engineering Services Chief Administrative Officer ' NAC/ASC/jo January 26, 2005 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 F 905-623-9282 707 Report EGD-03-05 Page 2 , 1.0 BACKGROUND ' 1.1 The Corporation of the Municipality of Clarington entered into a Subdivision Agreement, registered August 21, 1997,with Devon Downs Development Limited to develop lands by plan of subdivision, located in Courtice and described as Plan 40M-1880 (Attachment 1). The agreement required the developer to ' construct all roadworks, including hot-mix paving, sidewalks, curb and gutter, street trees, a storm drainage system and streetlights, hereinafter referred to as , the 'Works'. 1.2 The Subdivision Agreement provides for the separation of the Works into four (4) ' stages: a) Initial Works; , b) Street Lighting System; ' c) Final Works; and d) Stormwater Management System (Not Applicable) ' 1.3 The Initial Works and Street Lighting System were issued 'Certificates of ' Completion' and subsequent 'Certificates of Acceptance' by the Director of Engineering Services, as per the maintenance requirements set out in the ' Subdivision Agreement. 1.4 The Final Works were issued a 'Certificate of Completion' dated November 2, ' 2002. This initiated a one (1) year maintenance period, which expired on , November 2, 2003. The Works were re-inspected at that time and all deficiencies have now been rectified to the satisfaction of the Director of ' Engineering Services. 1.5 It is now appropriate to issue a 'Certificate of Acceptance' for the Final Works. ' The Subdivision Agreement requires Council approval prior to the issuance of the ' 'Certificate of Acceptance' for the Final Works. 708 ' J Report EGD-03-05 Page 3 1.6 Further to the issuance of a 'Certificate of Acceptance', by-laws are required to ipermit the Municipality to assume certain streets within Plan 40M-1880, and blocks and parts within abutting Plans 1OM-826 and 10R-3337, as public ' highways (Attachments 2 and 3). Attachments: Attachment 1 Key Map Attachment 2 - Proposed By-law Attachment 3 - Proposed By-law t , ' 709 r . . , �j \1111 111111111111111111 11111111 III�I ���111 �Illl������j� III � IIIIIIIIII ►III � , • �11► M11111 == 11111 ��: ♦� � �i����i� � � III -- 11��� ♦ . ♦ 11►�® 11� 11111 11111111/� ��� � • ����1111111� �t� Ieeeeeeeeeeeee __ -► ���I//lllll� 1111 I_ Iee�eee�eeeee� __ =I�►� � 111111111111• =°_ 111111111111111►� j � �= 11111111111111 = _ 111 ►; COURTICE SUBJECT SITE iii .■,� Illi;!�r�rlln nnllllllllllllll III � ' gm =�\11111► ���1111111►� r�ii i, I��`v� . 111111. 0511111U►\���0� �i��0irm� -. .- .. . . ■ = ��11• 11111 11111111/� �� �� �IIIIIIIII• �� m nununwl �_ B, �/Ill/111111■ 11111 = Ilg = IIIIIIIIIIIIC 111111111111111/� �1111n�// =� _ _ � _ �• I' \I\ IIIIIIIIIIIIIIIP� plllllll � �= IIIlillll = REPORT • 1 1 _ n unnnnn► IIIIIUnumnollol� ATTACHMENT NO. 1 X1111WINE! • ATTACHMENT NO.:2 REPORT NO.: EGD-03-05 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW 2005- Being a By-law to establish, lay out and dedicate certain lands as public highways in the Municipality of Clarington. NOW THEREFORE the Council of the Corporation of the Municipality of Clarington hereby enacts as follows: 1. THAT the blocks and parts shown on Plans 1OM-826 and 10R-3337, and listed below in this section, being in the Municipality of Clarington, in the Regional Municipality of Durham, are hereby established, laid out, and dedicated by the ' Corporation of the Municipality of Clarington as public highways: Plan 10M-826: Plan 10R-3337 ' Block 230 Part of the Reserve Block 77, Plan 10M-823, designated as Part 10 on Plan 10R-3337 Part of the Reserve Block 77, Plan 10M-823, designated as Part 11 on Plan 10R-3337 ' BY-LAW read a first and second time this 14'h day of February 2005. BY-LAW read a third time and finally passed this W day of February 2005. ' John Mutton, Mayor 1 Patti L. Barrie, Municipal Clerk - 711 ATTACHMENT NO.: 3 REPORT NO.: EGD-03-05 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON ' BY-LAW 2005- Being a By-law to assume certain streets within the , Municipality of Clarington as public highways in the Municipality of Clarington. NOW THEREFORE the Council of the Corporation of the Municipality of Clarington , hereby enacts as follows: 1. THAT the streets, blocks and parts shown on Plans 40M-1880, 10M-826 and 10R-3337, and listed below in this section, all being in the Municipality of Clarington, in the Regional Municipality of Durham, are hereby accepted by the ' Corporation of the Municipality of Clarington as public highways, and assumed by the said Corporation for public use: PLAN 40M-1880: ' George Reynolds Drive ' Firwood Avenue Plan 10M-826: ' Block 230 Plan 10R-3337 ' Part of the Reserve Block 77, Plan 10M-823,designated as , Part 10 on Plan 10R-3337 Part of the Reserve Block 77, ' Plan 10M-823,designated as Part 11 on Plan 10R-3337 BY-LAW read a first and second time this 14fh day of February 2005. ' BY-LAW read a third time and finally passed this 10 day of February 2005- John Mutton, Mayor Patti L. Barrie, Municipal Clerk ' 712 1 r9 y�t 14F { $ 1r '. IFU M146'1 � ". .• '. ' X 47. .i �4 ! 4 2 3✓"• 'IS 72 - - Sli" Zf�arf� fr �* } F S IF � wkE >} RA -00h V Sam RT 40 TE 3 'G 4 9 g � � 4� y A Y 3 j Y � r 1 � -+Y 3 Z _ l fi�iMl� i K+u T T t t s � ' K Y Y { r �3 Ai. .� ✓xt.l 4 - 1i REPORT NO: ESO-002.05 PAGE'2 BACKGROUND AND COMMENT 1. BACKGROUND 1.1 Our report covets the month December,2004. It is out it tertt to pie ■ Committee with information relevant to this dew. in a timely manrW, ■ 2. REPORT , 2.1 The department responded to 314 calls during this period and recorded total loss at$490,160. A breakdown of calls responded to follows in °t ie attached. 1 902 1 3 P b d� Rlw kkk J# # All 3 fi # aS- `r ...r.- _ �r !wF aA 1 3' 5 p y V ' as ry� 4 5 f pp S 0 1 WL*a&ng By ndMe 9 REPORT ' COMMUNITY SERVICES DEPARTMENT Meeting: General Purpose and Administration Committee Date: February 7, 2005 Resolution #: ' Report#: CSD-03-05 File #: By-law #: ' Subject: 2005 MUNICIPAL GRANTS Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: ' 1. THAT Report No. CSD-03-05 be received; 2. THAT Council consider all submitted grant requests; 3. THAT all requested funds exceeding the $5,000.00 limit be referred to the Municipal budget process; and, 4. THAT all applicants be advised of Council's decision. p Submitted by: Reviewed b ` 'v —�- ' J9i#15h P. Caruana Franklin Wu i or of Community Services Chief Administrative Officer '. JPC/BT/SC/ ' CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET,BOWMANVILLE.ONTARIO L1C 3A6 T (905)623-3379 F(905)623-5506 ' 1001 REPORT NO. CSD-03-05 PAGE 2 1 1.0 BACKGROUND 1.1 The Municipal grant process is intended to provide financial assistance to community organizations providing programs and services within the Municipality of Clarington. The Municipal Grant Policy (Attachment#1) establishes the ' objective, criteria, funding categories, funding formula and public notice for the Municipal grant process. 1.2 The policy provides four (4)distinct categories for grant distribution. Each ' applicant must meet the required definition for at least one of the following four categories: Recreation/Leisure Services, Civic, Social and Hall Board/ ' Community Centres. Organizations that receive any form of other funding from the Municipality of Clarington are not eligible to apply. Please note for the assistance of Council, the grant applications have been presented within the ' appropriate funding categories. 1.3 Applications for funding through the Municipal grant process must not exceed ' $5,000.00. Applications requesting in excess of$5,000.00, if approved, will refer the amount over$5,000.00 directly to the budget process to be dealt with on an , individual basis external to the Municipal grant process. Late applications or requests received subsequent to the current year's municipal budget will be referred to Council for direction. ' 1.4 Grant applications from the following organizations in excess of$5,000.00 have been received by the Finance Department for consideration by Council as part of ' the annual budget deliberations: Clarington Community Care • Visual Arts • Newcastle Community Hail • Orono Cemetery Company • Clarington Museum Board ' Handi-Trans • Clarington Older Adults Association • Clarington Beech Centre 1.5 As outlined in the Municipal Grant Policy, the allocation of funding is established , at$1.00 per capita. Accordingly, a maximum amount of$80,000.00 has been established for awards to eligible applications in 2005. 1.6 In keeping with the current policy, an advertisement was placed in all local ' papers announcing the program and establishing a deadline for filing an application. A total of 35 applications have been received for review and ' consideration, compared to 46 in the 2004 process. The 35 applications represent a total of$115,650.00 in requested funding, compared to $170,240.00 in the 2004 process. ' 1002 REPORT NO. CSD-03-05 PAGE 3 1.7 Report CSD-02-04 dated March 8, 2004, allocated $64,900.00 to 40 groups. A further$3,800.00 was allocated to additional requests which were considered by Council throughout the year. (Attachment #2) 2.0 APPLICATION PROCESS 2.1 All applications received by the Department have been recorded onto a summary ' sheet(Attachment#3) providing Council and staff with an overview of all applications being considered. 2.2 Each application is also presented on a one-page summary numbered from 05-01 through 05-35 providing basic information necessary in considering the appropriate level of funding for each application. ' 2.3 All 2005 submissions reflect the grant request amount in their 2005 revenue statements. 2.4 All applicants who submitted incomplete financial information were contacted and requested to forward the outstanding information. 3.0 ADDITIONAL INFORMATION 3.1 From time to time various applicants make comments through the application process or in other cases resolutions of Council were previously approved that may affect how a particular application is dealt with. The following applications and associated comments are provided for the information of Council. 3.2 Application 05-08, Clarington Beech Centre Hall Board, and Application 05-30, Clarington Older Adult Association, are both requesting funding in excess of $5,000.00. As per Criteria #7 of the Municipal Grant Policy, their request will be referred to the budget process. . 3.3 Application 05-09, Newtonville Community Hall, has indicated that they are anticipating a handicapped washroom and have enquired as to when they could expect it. This query should be referred to the Director of Operations. As noted in Criteria #4 of the Municipal Grant Policy, Hall Boards are exempt from the one- time-only grant funding for capital projects. 3.4 Application 05-11, Newcastle Arena Management Board, is requesting funding ' for exterior lighting upgrades, signage on the exterior south wall, upgrades to the timekeepers' box and a trophy case, which are capital items. It has been forwarded to the Director of Operations for his consideration. 1003 REPORT NO. CSD-03-05 PAGE 4 3.5 Application 05-14, Newcastle Stars Juvenile Rep Hockey Team is requesting funding to offset the registration costs for team members. The team is operating at arm's length under the Newcastle Village Minor Hockey Association after an 18 year hiatus. The team is affiliated with the Newcastle Village Minor Hockey Association for purposes of registration in the Ontario Minor Hockey Association; however, is self-funding and is financially independent of the Newcastle Village Minor Hockey Association. 3.6 Application 05-21, OakRidge Trail Association, is requesting funds to erect signage on the portion of the OakRidge Trail which traverses Clarington. This local chapter is based in Clarington, however it presently has no budget;the funding is under the provincial organization (OakRidge Trail Association). This could be considered a one-time-only grant application for capital funding under , Criteria #4 of the Municipal Grant Policy. 3.7 Application 05-26, Community Care Durham-Clarington, is requesting funding in , excess of$5,000.00. As per Criteria #7 of the Municipal Grant Policy, the request will be referred to the budget process. 1 4.0 COMMENT 4.1 The Municipal grant program in Clarington ensures citizen involvement in recreational/leisure, civic, social and community hall boards enhancing community well being. 4.2 Each application is on file in the Community Services Department and will be made available during grant discussions, should further details of a particular ' application be required. e , 1 1 100 1 REPORT NO. CSD-03-05 PAGE 5 ATTACHMENT#1 TO REPORT#CSD-03-05 MUNICIPALITY OF CLARINGTON DEPARTMENT OF COMMUNITY SERVICES MUNICIPAL GRANT POLICY Revised September 20, 2002 OBJECTIVE To provide financial assistance to those organizations which provide direct services or programs to the residents of the Municipality of Clarington. CRITERIA 1. The organization requesting financial assistance must be based within the Municipality of Clarington or the Region of Durham. 2. Regionally based organizations must provide details demonstrating how their.service directly benefits the residents of Clarington. 3. Organizations must be volunteer based, or operate as not for profit. 4. Funding applications will be considered for operational expenses only. Capital requests may be considered as a one-time grant only (excluding Hall Boards/Community Centres). 5. Organizations that receive any form of other funding from the Municipality of Clarington are not eligible to apply. 6. Applications for funding through the Municipal Grant Process must not exceed $5,000.00. 7. Applications requesting in excess of$5,000.00 will be referred directly to the budget process to be dealt with on an individual basis external to the grant process. 8. Late applications or requests received subsequent to the current years municipal budget approval will be referred to Council for direction. ' 9. That areas where the Provincial or Federal government is responsible through ownership of the property or through the School Board budgets, not be eligible for a grant (excluding playground funding). 10.That Citizen Ratepayers Associations not be eligible for a grant. 1005_ REPORT NO. CSD-03-05 PAGE 6 ATTACHMENT #1 TO REPORT#CSD-03-05 FUNDING CATEGORIES 1. Recreation/Leisure Services This category is defined as those organizations offering athletic or leisure opportunities not offered by the Municipality. 2. Civic This category is defined as those organizations providing events, or services promoting the Municipality of Clarington (i.e. Santa Clause Parade, Horticultural Societies, Historical Society etc.) 3. Social This category is defined as those organizations offering specific service (other than recreational/leisure)to residents of the Municipality of Clarington. 4. Hall Boards/Community Centres This category is defined as a Hall Board or Community Centre that operates and maintains a Municipally-owned facility. (Please note grants will be considered for operational expenses only. Capital requests must be referred to the appropriate municipal representative for consideration during annual budget deliberations.) MUNICIPAL GRANT FUNDING FORMULA To consider all eligible grants, the Municipality of Clarington will provide a funding formula of$1.00 per capita annually. All unallocated funds will remain in the unallocated grant account for un-anticipated requests received during the current year. PUBLIC NOTICE The Municipality of Clarington will provide public notice of the Municipal Grant Program r twice each year through local newspapers. r r 1006 r r i W CD H:%GRANTS%GrantsO4MO4 Funding Allocation Summary.doc Attachment#3 to Report#CSD-03-05 2005 Grant Information Summar 05-01 Courtice Civic Mark Stenisz December n/a n/a n/a n/a 300.00 Horticultural Club 10!04 �UO 05-02 Newcastle Civic Pam Daley December 350.00 350.00 350.00 350.00 500.00 Horticultural Society 9/04 S U 05-03 Ecology Civic Vincent December 350.00 350.00 350.00 350.00 350.00 GardenBowmanville Powers 9/04 Community Organic �Q d Garden 05-04 Orono Horticultural Civic Flora Sharpe December 350.00 350.00 350.00 350.00 750.00 Society 6/04 05-05 Newcastle Village& Civic Myno Van November 1,500.00 750.00 1,500.00 1,000.00 1,500.00 District Historical Dyke 30/04 / Society Q 05-06 Bowmanville Civic Elaine Hutton November 350.00 350.00 350.00 350.00 1,000.00 Horticultural Society 30/04 o D 05-07 Orono Town Hall Hall Ann Dreslinski December 3,000.00 3,000.00 n/a n/a 5,000.00 Board/Com. 10/04 ice+ Centre I I U" 05-08 Clarington Beech Hall Don Welsh December 4,200.00 3,000.00 5,000.00 2,500.00 5,000.00 Centre Board/Com 10/04 Centre J vv 05-09 Newtonville Hall Wallace December Referred to 5,000.00 2,500.00 2,500.00 Community Hall Board/Com Bough 10104 Capital Centre U� 05-10 Tyrone Community Hall Shari Rowan December 3,500.00 3,000.00 3,500.00 2,500.00 3,500.00 Centre Board/Com 10/04 _ Centre 2�V 05-11 Newcastle Arena Hall Gordon Lee December 3,500.00 2,500.00 5,000.00 2,500.00 5,000.00 Management Board Board/Com 10/04 12—�o Centre 05-12 Kendal Community Hall Sheila Hannah December 3,000.00 2,500.00 3,000.00 2,500.00 3,000.00 Centre Board/Com 10/04 Centre J 05-13 Clarington Baseball Recreational Ken Key December 1,500.00 3,000.00 1,500.00 3,000.00 Club 10/04 13,000.00 e0 Ew ar r r ® M w wr � i m m a va s r memo so Attachment#3 to Report#CSD-03-05 05-14 Newcastle Stars Recreational Herman Dcaemba n/a n/a n/a n/a 2,000.06 Juvenile Rep Team Vakex 10/04 7�,c) 05-15 Bowmanville/ Recreational Sam Norwood December 1,700.00 1,500.00 4,000.00 1,500.00 3,000.00. Newcastle Baseball Assoc. 10/04 0-16 Newcastle Village Recreational Scott Turner December 5,000.00 1,500.00 5,000.00 1,500.00 5,000.00, Minor Hockey 10/04 S�� Association Inc 05-17 Orono Figure Recreational Charlene Perril December 4,000.00 1,500.00 4,000.00 1,500.00 4,000.00 �h Skating Club 10/04 7(w 05-18 Darlington Men's Recreational Mal Hamon December n/a n/a n/a n/a 5,000.00 <' . S Select Soccer Lea 09/04 05-19 CADS Durham Recreational Sandra Dece mber n/a n/a n/a n/a 5,000.00 - Crandall 07/04 Z-0 05-20 Orono Amateur Recreational Laveme Boyd December 2,500.00 2,500.00 2,500.00 2,000.00 2,500.00 Athletic Association 01/04 OS-21 Oak Ridge Trail Recreational John Windatt December n/a n/a n/a n/a 1,000.00 f� Association 01/04 S-()6 05-22 Friends of Second Recreational Marilyn Cole December n/a n/a 5,000.00 500.00 500.00 ® Marsh 10/04 co 05-23 Newcastle Skating Recreational Helen Page January 1,500.00 1,500.00 1,500.00 1,500.00 5,000.00 Club 18/05 i 05-24 Volunteer Resource Social Nancy Burke December n/a n/a n/a n/a 1,000.00 Centre for Durham 10/04 Region 05-25 The Rotary Club of Social Bruce December 5,000.00 Courtice Townley 10/04 S 05-26 Community Care Social Sally Barrie December 12,000 5,000.00 12,000.00 12,000.00 15,500.00 Durham—Caarington 10/04 (Grant) 7,0000 (Budget) 05-27 Luke's Place Support Social Carol Bark-well December 300.00 300.00 300.00 300.00 400.00 &Resource Centre 10/04 3d Attachment#3 to Report#CSD-03-05 05-28 Learning Disabilities Social Shari Davis" December 4,389.00 Denied 3,500.00 500.00 2,500.00 Association of 10/04 Peterborough 05-29 Bethesda House Social Jab December 5,000.00 1,850.00 5,000.00 1,500.00 1,500.00 MacKinnon 10/04 05-30 The Bowmanville Social Captain December n/a n/a n/a n/a 5,000.00 Salvation Arty Douglas W. 10/04 Community Church Stevens 05-31 Clarington Older Social John Coffey December 5,000.00 5,000.00 5,000.00 3,000.00 5,000.00 Adult Association 10/04 . 05-32 Big Brothers and Social Lisa McNee- December 5,000.00 2,500.00 5,000.00 2,000.00 5,000.00 Sisters of Clarington Baker 10/04 / \ 05-33 Clarington East Food Social Kaye Quinney December 5,000.00 1,500.00 5,000.00 1,500.00 5,000.00 lJ Bank 09/04 I 05-34 Clarington Fiddle Social Shirley Severn December n/a n/a 1,000.00 500.00 1,000.00 Club 10/04 05-35 OVERT Social Shane December 5,000.00 5,000.00 5,000.00 5,000.00 5,000.00 Harbinson 10/04 1 �� 3� MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT OGRANIZATION: APPLICATION#05-01 CONTACT NAME Mark Stanisz DESCRIPTION OF PROGRAMS AND SERVICES: Community beautification—public garden planting TOTAL MEMBERSHIP/PARTICIPANTS: 12 REVENUE'2004 X005 ' $500.00.. TOTAL EX'PENSZOOL $500.00 TOTAL EXPENSES 1 NETOPEI2ifiION-' ENSES 40 04 LESS REVEL 0 MUNICIPAL GRANT HISTORY. 2003 GRANT 2004 GRANT APPROVED UESTEIp.' n/a n/a $300.00 r i�fl11 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT OGRANIZATION: NEWCASTLE'HORTWULTURAL SOCIETY APPLICATION#05-02 CONTACT NAME Pam Daley DESCRIPTION OF PROGRAMS AND SERVICES: Bi-monthly meetings with speakers on interesting and helpful topics associated with gardening and our environment. Planting and maintaining gardens at cemetery and Newcastle Community Hall. Annual show and various competitions throughout the year. Junior Gardening Program involved in schools and churches with special plantings and donations. TOTAL MEMBERSHIP/PARTICIPANTS: 106 ADULTS REVENUEaoo4 3oos TOTAL $2,953.77 $2700.00 RXPENSES X004 =„, _ 2005. .; TOTAL EXPENSES $2,093.83 $2915.00 NET.OPERATION %VPENSES X004 2005 LESS REVENGE $859.94 ($215.00) SURPLUS DEFICrr MUNICIPAL GRANT HISTORY: 2003 ERRANT ' 3004 G1NT 2005RAFjT APPROVED APPROVED REQUESTED $350.00 $350.00 $500.00 1012 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT OGRANIZATION: .., APPLICATION#05-03 CONTACT NAME Vincent Powers DESCRIPTION OF PROGRAMS AND SERVICES: Mission is to be a leading organic information and networking resource for Canada. We provide areas for individuals and Organizations who would like to grow their own vegetables who would . normally not be able to do so. We provide seeds,plants,tools and a library. i TOTAL MEMBERSI3IPIPARTICIPANTS: 75 REVENUE 2004 2005 TOTAL $470.00 $510.00 IIr ' ES 2004 2005 TOTAL EXPENSES $500.00 $500.00 NET"OI' RA�ION=EXPENSES 2004 2005 ItS,: E, ENUE ' ($30.00) $10.00 DEFICIT SURPLUS rMUNICIPAL GRANT HISTORY: 200s"l '0ANT 2004.GRANT 5 GRANT APPROVED APPROVED VESTED ` $350.00 $350.00 $350.00 1013 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT OGRANIZATION: APPLICATION#05-04 CONTACT NAME Flora Sharpe DESCRIPTION OF PROGRAMS AND SERVICES: Planting&maintaining village flower beds and planters on main street. Continue to purchase new plants for the Clarke Branch Library Flower beds. Provide good speakers on Horticulture related topics at our meetings. Provide bus trips to flower shows in Toronto and other areas. Also encourage our youth to participate in our activities. TOTAL MEMBERSHIP/PARTICIPANTS: 109 REVENUE 2004 . 2005 TOTAL $6,375.00 $6,700.00 EXPENSES ;;, 2004 TOTAL EXPENSES $6,012.72 $4,620.00 t NET,-OPERATION-EXPENSES:X004 20Q$ LESS REVENUE � $362.88 $2,0W00 SURPLUS SURPLUS MUNICIPAL GRANT HISTORY: W GRANT 2004 GI2ANT. 1005,Q RAN APPROVED APPROVED REQUESTED ! $350.00 $350.00 $750.00 1014 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT OGRANIZATION: APPLICATION#05-05 CONTACT NAME Myno VanDyke DESCRIPTION OF PROGRAMS AND SERVICES: Maintaining an archive room with free access to the public. Maintain a website relating to the history of Newcastle and area. Producing an historical newsletter four times a year with copies donated to local librariestmuseums and historical societies. Acquire historical speakers and presenters for general meetings for our member and the public for no charge. TOTAL MEMBERSHIP/PARTICIPANTS: SO REVERE 2004 X005 , TOTAL $3,029.00 $3,235.00 EXPENSES; 2004 . . 2005 TOTAL EXPENSES $3,132.00 $3,395,00 NET OPERATION�7 EPENSES 2004 2005 LESS REVENUE ($100.00) ($160.00) DEFICIT DEFICIT MUNICIPAL GRANT HISTORY: 1 2003 GRANT ,. _ 2004 GRANT 2605 GRANT APPROVED APPROVED 'REQ UESTED $750.00 $1,000.00 $1,500.00 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT OGRANIZATION: APPLICATION#05-06 CONTACT NAME Elaine Hutton DESCRIPTION OF PROGRAMS AND SERVICES: Civic improvement projects—planting trees,shrubs&flowers. Host meetings for instruction& discussion on horticulture. Participate in The Apple Blossom Contest. Hold exhibits for production of flowers,vegetable& landscape projects. TOTAL MEMBERSEEMPARTICIPANTS: 72 ItEENUE X04 ' 2005 TOTAL $6,666.81 $1,528.34 {PENSES ; ? 114 2005 TOTAL EXPENSES $10,838.47 $4,690.00 NET OPERATION ' MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT OGRANIZATION: " APPLICATION #05-07 CONTACT NAME Ann Dreslinski DESCRIPTION OF PROGRAMS AND SERVICES: Facility for community use—public meetings,weddings,banquets,D.B.I.A.functions, board of trade meetings,girl guides,concerts, recitals,Gentlemen's Card Club,Orono Quitters and Yoga Group. ITOTAL MEMBERSHIP/PARTICIPANTS: 0 REVENUE " 200 2005 TOTAL $18,69.50 $21,000.00 MENSES'` 2004 :2005 _ TOTAL EXPENSES $16,229.97 $19,950.00 NET OPERATION=EXPENSES 2004, : 2005 LESS REVENUE � $2,339.53 $1,050.00 SURPLUS SURPLUS MUNICIPAL GRANT HISTORY: 2003 GRANT 2004 GRANT 2005 GRANT APPROVED APPROVED RE UESTED: . $3000 n/a $5,000.00 i 1 - - - 1017 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT OGRANIZATION: APPLICATION X105-08 CONTACT NAME Don Welsh DESCRIPTION OF PROGRAMS AND SERVICES: Manage the centre on behalf of Municipality which the COAA have all their activities and rent space to the general public. Grant to cover unbudgeted expenses—elevator maintenance,waste removal,firetsecurity monitoring and snow removal. TOTAL MEMBERSHIp/PARTICD'ANTS: 0 [JI+ 2®04 2005 TOTAL $55,400.00 $39,300.00 TOTAL EXPENSES $46,600.00 $61,510.00 , NET.OPERA EXPENSES 2004 LESS' X045 $5,800.00 ($21,978.00) SURPLUS DEFICIT MUNICIPAL GRANT HISTORY: 200313 2004"GRANT 2005"GRANT APPRQ ; D: APPRQiD RE QUESTED $2,500:00 $3,000.00 $5,000.00 1018 i MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT OGRANIZATION: NEWTONVILLE Ham:BOARD APPLICATION#05-09 CONTACT NAME wally Boughen tDESCRIPTION OF PROGRAMS AND SERVICES: Euchre parties,bid euchre teen dances. Rented out for birthdays etc. Boy Scout Executive meetings, Atomic Energy Rentals,rate player, card tournaments,holiday rentals(Christmas,New Years etc.) TOTAL MEMBERSHMPARTICIPANTS: 10 REVENUE 2004 ;2005 _ TOTAL $7998.65 $5500.00 EXPENSES "ILL 200 :' X005 TOTAL EXPENSES $5275.00 $6000.00 NET OPERATION EXPENSES 2004 2005 LESS REVENUE . " $2723.65 ($500.00) SURPLUS DEFICIT ' MUNICIPAL GRANT HISTORY: 2003 GRANT 2004 GRANT 2005 GRANT, APPROVED APPROVED REQUESTED' '` $1,500.00 $2,500.00 $2,500.00 - 1019 i MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT OGRANIZATION: APPLICATION X105-10 CONTACT NAME I Shari Rowan DESCRIPTION OF PROGRAMS AND SERVICES: Local community centre. Seniors programs(euchre each Friday evening, luncheons once per. month). Location for"Ontario Early Years Centre"(mobile learning program for pro-scholars). Location for Community Fun Fairs and social events. r TOTAL MEMBERSHIP/PARTICIPANTS:Benefits all members of Community i REVENUE 2110 ' _ . 20115 �S TOTA�Lrt $27,y4y6�2.23 $33,500.00 E TAL EXPENSES $30,770.15 $32,100.00 1tETkPE4ONEIiPENSES 2004' 2015 ($3,307.92) $1,400 � DEFICIT SURPLUS MUNICIPAL GRANT HISTORY: 1183: RNT 2004 GRANT ,._< 2005.6RANT APPROVED j APPROVED: . REQUESTED $3,000.00 $2,500.00 $3,500.00 1020 1 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT OGRANIZATION: APPLICATION#05-11 iCONTACT NAME Gord Lee iDESCRIPTION OF PROGRAMS AND SERVICES: Single Pad Municipality owned ice arena used for hockey,figure skating,public skating, ball ' hockey, lacrosse and summer day camp. i TOTAL MEMBERSHIP/PARTICIPANTS:7 REVENUE :,, 2004 2005 TOTAL $320,550.00 $328,794.00 EXPENSES x` 004 200 TOTAL EXPENSES $320,323.56 $328,174.00 NET OPERATION,.EXPENSES U414 20.05 � LESS REVENUE 4 $226.44 $620.00 SURPLUS SURPLUS MUNICIPAL GRANT HISTORY: VT 2003 GRANT G . : 2004 2QOS GRANT �. APPROVED Al BE .UESTED $3,500.00 $2,500.00 $5,000.00 1021 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT OGRANIZATION: APPLICATION#05-12 CONTACT NAME Sheila Hannah DESCRIPTION OF PROGRAMS AND SERVICES: , Friends and Fun Youth Group,Playgroup—Mother's and their children,Euchre Night,Canada Day Fire Works,Dart League,Kendal Day(yearly carnival),Post Office(resides in Centre), Christmas Tree Lighting(visit with Santa and singing carols.) TOTAL MEMBERSHIPMARTICIPANTS 100+ RL�TE 2004 2005 TOTAL $11,381.03 $13,600.00 . & Q04 2005 TOTAL EXPENSES $7,989.89 $11,813.20 TPEiAO K=EXPENSES REVENUTs . $3,391.14 $1,786.80 j MUNICIPAL GRANT HISTORY: 2013 GRANT`° 2104; 2005 GRANT REQUESTED $2,500.00 $2,500.00 $3,000.00 1022 ■ 1 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT OGRANIZATION: APPLICATION#05-13 CONTACT NAME I Ken Key DESCRIPTION OF PROGRAMS AND SERVICES: Foster and improve baseball within the boundaries of Clarington. Protect and promote the mutual interest of the members. Institute and regulate competition for the representative baseball teams in the Municipality of Clarington. TOTAL M EMBERSHIP/PARTICIPANTS: 100 REVENUE 2004 2005 ` TOTAL $43,700.00 $43,700.00 EXPENSES 2004 2005- ` - TOTAL EXPENSES $38,700.00 $38,700.00 1 NET OPERATION;—EXPENSES 2004 2005" LESS REVENUE- $5;000.00 $5,000.00" SURPLUS SURPLUS MUNICIPAL GRANT HISTORY: 2003 GRANT APPROVED `2004 GRANT APPROVED 2005 GRANT REQUESTED- $1,500.00 $1,500.00 $3,000.00 i 1023 " MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION , APPLICANT OGRANIZATION: , r APPLICATION#05-14 CONTACT NAME IHe,rmanValcex DESCRIPTION OF PROGRAMS AND SERVICES: Provide rep level hockey for young men aged 17—20. This is to allow players too old to play within the recognized hockey associations and too young for men's league an opportunity to play at level they are accustom to with their peers. TOTAL MEMBERSE IP/PARTICIPANTS:25 r REVENUE '`:,2604 . 2605 $7,850.00 TOTAL WENSES != 200A :x 20Q$ $12,599.00 TOTAL EXPENSES NET.OtPRrC 'ION- PENSES 2004 2005 HESStEVENUE ($4749.00) DEFICIT MUNICIPAL GRANT HISTORY: 2003 O 2Q046T 2006RANT APPRf3D ,4-i`PROED RE I7ESTED n/a n/a $2000.00 ' s _ 1024 r i MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT OGRANIZATION: NIMPMMMMIM APPLICATION#05-13 CONTACT NAME Sam Norwood DESCRIPTION OF PROGRAMS AND SERVICES: Offering baseball for youths 4 to 18 years of age. Baseball camp 1 week instructional. Skills development(physical). Social interaction with other children. Team building. To help give children sense of accomplishment. TOTAL MEMBERSHIP/PARTICIPANTS: 350 REVENUE 2004 2005 i TOTAL $30,320.00 $25,655.35 i `EENSES 2Il04 5 .: iTOTAL EXPENSES $36,244.65 $28,700.00 NET, €T10N—S ENSE 2004 ' 2 o ' UES$REVENUE ($5,904.65) ($3,044.65) ' DEFICIT DEFICIT MUNICIPAL GRANT HISTORY: 2003GRANT 2004 GRANT 2005-GRr1NT APPROVED APPROVED REQUESTED . $1,500.00 $1,500.00 . $3,000.00 i i i - 1025 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT OGRANIZATION: APPLICATION#05-16 CONTACT NAME Scott Turner DESCRIPTION OF PROGRAMS AND SERVICES: Offering amateur hockey program to children of Newcastle,Bowmanville,Courtice and surrounding area and abiding by all OMHA rules and guidelines. TOTAL MEMBERSHIP/PARTICIPANTS: 247 REF1E. TOTAL $136,836.00 $148,293.00 EXP S � Y 05 TOTAL EXPENSES $135,543.00 $149,500.00 NETOPERATLON=EXPENSESOD4` 20`05 _LESS $1,293.00 ($1,207.00) SURPLUS DEFICIT MUNICIPAL GRANT HISTORY: 20031 , 2004 GIANT �; 2005(rRIT APPROVZD APPRpVED RE OUSTER $1,500.00 n/a $5,000.00 1026 i MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT OGRANIZATION: - Rffi APPLICATION #05-17 CONTACT NAME Charlene Perrin DESCRIPTION OF PROGRAMS AND SERVICES: We offer a learn to skate program which is taught by Skate Canada authorized coaches for children three years and older. We also offer an Intermediate Test program for skaters interested in continuing after the Canskate program. We also offer a synchronized program for those interested in a team atmosphere. TOTAL MEMBERSEE P/PARTICIPANTS: 110 REVENUE Zoos ' TOTAL $47,303.96 $54,000.00 EXPENSES 2004 2005 TOTAL EXPENSES $52,854.12 $60,425.00 NETIP ON-EXPENSES 2004 " 2005. ' ' LESSREVENIIE ($5,550.00) ($6,425.00) p '� DEFICIT DEFICIT MUNICIPAL GRANT HISTORY: 2063 GRANT 2004 GRANT 2005 GRANT tYPPROD °',APPROVED RE VESTED ° $1,500.00 $1,500.00 $4,000.00 i i 1027 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT OGRANIZATION:uIrMEMEWMI APPLICATION#05-18 CONTACT NAME Mal Hamon DESCRIPTION OF PROGRAMS AND SERVICES: The league provides competitive senior soccer at the select level for mens teams in the Municipality of Clrlington. Junior players are utilized to introduce them to competition at the senior level. 2005 marks the 125 anniversary of Darlington Men's Soccer League. Celebrations will include a galatbanquet in the Spring at RRC. I TOTAL MEMBERSHIP/PARTICIPANTS: 255 REVENUE.' 2W 2005 : TOTAL $18,555.14 $31,800.00 EXPENSES 2005 :., TOTAL EXPENSES $19,328.30 $31,800.00 NET OPERATION--EXPENSES 1,2005 LESS REVENUE ($773.1 0 DEFICIT MUNICIPAL GRANT HISTORY: , 2603.GRANT 2004 GRANT ;` 2, 005 GRANT APPROVED . APPROVED, REQUESTED n/a n/a $5,000.00 1025 i MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT OGRANIZATION: APPLICATION#05-19 CONTACT NAME Sandra Crandall DESCRIPTION OF PROGRAMS AND SERVICES: Provide ongoing ski instruction to disabled persons. Provide a"no cost"program for all disable persons. Provide CSIA and CADS training and certificates for volunteers. Provide technical training for inductions and volunteers. Provide opportunities for rehabilitation centers to access our program at no cost to them. I TOTAL MEMBERSHIP/PARTICIPANTS: 100 REVENUE 2004 2005 TOTAL $33,228.98 $27,000.00 EXPENST<rS',' "2004 2005 ITOTAL EXPENSES $23,011.82 $21,250.00 NET OPERA3ON-EXPENSES 2004 X005 LESS REVENUE $10,217.16 $5,750 SURPLUS SURPLUS rMUNICIPAL GRANT HISTORY: 2003 GRANT 1004 GRANT 2005 GRANT APPROVED APPROVED RE VESTED n/a n/a $5,000.00 I i - 1029 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION , APPLICANT OGRANIZATION: APPLICATION#05-20 CONTACT NAME Laverne Boyd , DESCRIPTION OF PROGRAMS AND SERVICES: ' Promotion of minor sports for Orono and the surrounding area. Hockey—rep and house league, also instructional. Hockey for four and five year old(mites). Soccer—house league. Baseball and girls softball. TOTAL MEMBERSIIIP/PARTICIPANTS:647 r REVENUE 2604 2005 TOTAL $263,504.00 $276,680.00 EXPENSES 2Q04 2005 TOTAL EXPENSES $250,509.00 $263,288.00 NET OPERATION—EXPENSES 2004' 2005 LESS REVENUE 4' $12,995.00 $13,392.00 , SURPLUS SURPLUS " MUNICIPAL GRANT HISTORY: 663 GRANT 2004 GRANT,; 2005 GRANT APPROVED APPR .OVED . 'REQUESTED $2,500.00 $2,500.00 $2,500.00 1030 I 1 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT OGRANIZATION: APPLICATION#05-21 CONTACT NAME John Windatt DESCRIPTION OF PROGRAMS AND SERVICES: Maintenance of the portion of the Oak Ridge trail that traverses Clarington. Promote hiking and the use of this trail. Organize and lead hikes for the general public on our trails in Clarington. Assist other chapters in Durham and other municipalities to maintain trail system. TOTAL MEMBERSHI P/PARTICIPANTS: 794 RETIE 2!!04 SAS TOTAL ■ E7IFENSES 20 4 = Q05 i TOTAL EXPENSES I NET OPERATION— WEN w' 20Q4` X005 LESSxREVENUK x 4 iMUNICIPAL GRANT HISTORY: - 2'003.GRANTQ04.GRANT APPROVED , ,kPPROVED �QOS:GItANT n/a n/a $1,000.00 - 1031 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT OGRANIZATION: APPLICATION#05-22 CONTACT NAME Marilyn Cole , DESCRIPTION OF PROGRAMS AND SERVICES: Great Lakes Wetlands Project. Wetlands Walks,Kinds in the Marsh,March Break Program. TOTAL MEMBER SEEMPARTICIPANTS: 100 REVENUE, TOTAL $287311.00 $1044837.00 EXPENSES TOTAL EXPENSES $263664.00 $629625.00 NET OPERATION 4EXPENSES 2005: i =LESS REVENUE . $23,647.00 $415212.00 i SURPLUS SURPLUS P. MUNICIPAL GRANT HISTORY: i 2003 GRANT 2004 GRANT- ., 20(15 GRAINY APPROVED APPROVED ..''' RE UESTED n/a $500.00 $500.00 i 1032 ' i ' MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT OGRANIZATION: APPLICATION#05-23 CONTACT NAME Helen Page DESCRIPTION OF PROGRAMS AND SERVICES: ' Skating Club governed by Skate Canada guidelines,rules. Offering Learn to Skate Programs for children three years of age to adult. Our programs also cover test stream and competitive figure skating. We also offer power skating to improve hockey and ringette skills. TOTAL MEMBERSHIP/PARTICIPANTS: 115 REVENUE 2004 2005 TOTAL $29,143.00 $61,790.00 FNSES 2004: TOTAL EXPENSES $33,092.00 $55,534.00 NET OPERATION—:EXPENSES 2004 LESS I EVEWE 2oa5 F e ($3,866.00) $6,256.00 DEFICIT SURPLUS MUNICIPAL GRANT HISTORY: 2003-01 2004 GRANT ; 2005 GRANT I APPROVED APPROVED Uk REQSTED $1,500.00 $1,500.00 $5,000.00 i 1 - 1033 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT OGRANIZATION: APPLICATION#05-24 , CONTACT NAME Nancy Burke DESCRIPTION OF PROGRAMS AND SERVICES: Promotion of volunteerism. Volunteer recruitment and referral. Providing education , opportunities to Managers of Volunteers. Assisting high school students with the completion of their Community Service Hours. TOTAL MEMBERSHIPIPARTICIPANTS: 90 'REVENUE_ 2004° 200$ TOTAL $81,338.00 $102,340.00 , EXPENSES! 200?I TOTAL EXPENSES $83,091.00 $102,340.00 NE1`OPERATION—FXgENSES LESS REVENUE' . ., $1,703.00 0 ' SURPLUS MUNICIPAL GRANT HISTORY: , 2003 GRANT 2004 GRANT '`, 2005 GRAINY APPROVED APPROVED RE' UESTEI3 n/a n/a $1,000.00 1034 1 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT OGRANIZATION: APPLICATION#05-25 CONTACT NAME Bruce Townley ' DESCRIPTION OF PROGRAMS AND SERVICES: The Clarington Festival;This even celebrates the community's heritage and diversity. TOTAL MEMBERSHM/PARTICIPANTS: 27 REVENUE; 2004 2005 ' TOTAL $20,785.00 $31,002.00 EXPENSES 20Q4 i 2005 TOTAL EXPENSES $20,785.00 $31,002.00 IIF,T PERATION—EXPENSES 2004 2005 'LLSS-REVENUE 0 1 0 MUNICIPAL GRANT HISTORY: 1111$ GRA�iT 2004 G�2ANT 200,�;lsRAPIT APPROVED APPROVED WE QUESTED n/a n/a $5,000.00 1 ' _ 1035 MUNICIPALITY OF CLARINGTON ' SUMMARY OF GRANT INFORMATION APPLICANT OGRANIZATION: P ' APPLICATION#05-26 CONTACT NAME Sally Barrie DESCRIPTION OF PROGRAMS AND SERVICES: Home support program and services, COPE and Respite Program. ' TOTAL MEMBERSHIP/PARTICIPANTS: Clients/Volunteers 2,316 j REVENUE '2004 ': 205- � TOTAL $501,006.00 $508,100.00 EpiSES � . ,'200� ,• �, 2005 TOTAL EXPENSES $501,006.00 $508,100.00 , NET OPERA TION—SENSES -2004 LESS: 0 0 , MUNICIPAL GRANT HISTORY: 2003 GReT 2004 GRANT 200 GRri i APPROVED APPROVED RE i3ESTD. $12,000.00 $12,000.00 $15,500.00 , 1036 , ' MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT OGRANIZATION: APPLICATION#05-27 CONTACT NAME Carol Barkwell jDESCRIPTION OF PROGRAMS AND SERVICES: Luke's Place offers information,support,referral and legal(court and lawyer appointment) ' preparation and accompaniment to abused women who are addressing family law issues. The agency houses a comprehensive library with resources focusing on women abuse,separation and divorce,family law procedure,case law and research and is available to women and their advocates. Services are provided by professional staff and trained volunteers and are free and confidential. Luke's Place was formed as a result of community research and consultations in response to the tragic death of Luke Schillings who at age 3 %years was murdered by his father on his first unsupervised access visit in 1997 in Clarington. I : TOTAL MEMBERSHIOP PARTICIPANTS: 8 REVENUE 2004 2,005 ' n/a $112,000.00 TOTAL EXPENSES 2004 2005 TOTAL EXPENSES n/a $104,305.00 4, k NET OPERATION=WEN-&ES" 2004 1005 ' LESS REVENUE, $7,695.00 SURPLUS MUNICIPAL GRANT HISTORY: E2003 GRANT 2004 GRANT 2005 GRANT PROVFD APPROVED3. , REQUESTED $300.00 $300.00 $400.00 1037 1 r MUNICIPALITY OF CLARINGTON , SUMMARY OF GRANT INFORMATION APPLICANTOGRANIZATION: APPLICATION#05-28 CONTACT NAME Shari Davis , DESCRIPTION OF PROGRAMS AND SERVICES: r Parent/child and self advocacy training. Parent support and education. Resource Lending Library— sharing the latest books,videos,articles and periodicals concerning learning disabilities,ADHD and r associated or concomitant disorders. Short-term counseling—working to assist clients in the development of coping strategies,parenting strategies,needs identification,referral sources and the assessmenUeducational planning processes. Resource Facilitation—assisting parent and clients in ' identifying and obtaining relevant services in the community. Community Education-providing informative and educational seminars and presentations to community members. Resource and assistive software education/traming for educators and professionals working with the learning disabled/ADRD. Computers for Literacy Development Tutoring Program—one to one tutoring utilizing specialized adaptive ' technology for school aged children,from grade 2 through secondary school. Specialized Summer Tutoring—partnership with the Kawartha Pine Ridge School Board offering specialized one to one summer tutoring for students of all denominations(separate and private schooled children welcomed into program, r even though held at public school location. TOTAL MEMBERSHIP/PARTICIPANTS: 248(Includes Peterborough,Northumberland ' & Clarington)64—Provincial Membership TOTAL $17,033.00 $20,300.00 EJIrAtSFaS. ,. i," 04 2105 r TOTAL EXPENSES $19,503.00 $20,289.00 NET QPERATIO1 .;EXPENSES 04 ; 2005 : , ($2,470.00) " $11.00 r DEFICrr SURPLUS MUNICIPAL GRANT HISTORY: r 2003 GRANT-' 2004 GxtA1T_. 2Q0 ,.GRANT' APPROVED: APPROVED " '- RE RESTED Wit $500.00 $2,500.00 , r • 1038 r 1 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION ' APPLICANT OGRANIZATION: APPLICATION#05-29 CONTACT NAME Jaki MacKinnon DESCRIPTION OF PROGRAMS AND SERVICES: Provides emergency food,shelter and transportation to abused women and their children. Also provide support counseling. Transitional support program,crisis outreach support,child and ' youth worker support,24 hour crisis hotline. ' TOTAL MEMBERSIIIP/PARTICIPANTS: 334 REVENUE 3004 2005 = TOTAL $646,348.00 $646,348.00 ENSES> , =2004 TOTAL EXPENSES $646,348.00 $646,348.00 NET O ' TON—EXPENSES 3004 2UOS $0 $0 MUNICIPAL GRANT HISTORY: 0,01-GRANT'', 2004 GRANT: 2(005 GRANT; AtPPIiOVED APPROVED R1 UE§TED $1,850.00 $1,500.00 $1,500.00 ' 1039 MUNICIPALITY OF CLARINGTON , SUMMARY OF GRANT INFORMATION APPLICANT OGRANIZATION: + „µ APPLICATION#05-.30 CONTACT NAME Captain Douglas W. Stevens DESCRIPTION OF PROGRAMS AND SERVICES: Community food bank, community Thrift Store,Emergency Disaster Response vehicle,on-call Chaplains at Lakeridge Health Bowmanville,Counseling services,summer camps for disadvantaged children, spiritual care to several local nursing homes, referral service to detox facilities,emergency shelter for short term,homeless. , TOTAL MEMBERSEEMPARTICIPANTS: 75 , REVENUE ' 2604'. , 2005 TOTAL $560,826.00 $605,728.00 ' EXPENSES 200 2005 TOTAL EXPENSES $562,663.00 $569,112.00 , NET QPERATION—EXPENSES X004 2Q05 LESS REVENUE " ($1,837) $36,616.00 DEFICIT SURPLUS MUNICIPAL GRANT HISTORY: 2003 GRANT 2004 GRANT 2005 GRANT."' APPROVED APPROVED REQUESTED n/a n/a $5,000.00 ' - 1040 ' MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION ' APPLICANT OGRANIZATION: ' APPLICATION#05-31 ' CONTACT NAME John Coffey DESCRIPTION OF PROGRAMS AND SERVICES: Sponsors various activities,speakers, dinner shows etc.for the Older Adults of Clarington. iTOTAL MEMBERSIUP/PARTICIPANTS: 570 _ REYENIJE 2004 2005: TOTAL $140,600.00 $126,275.00 EXPENSES 2004 2,005 '? TOTAL EXPENSES $145,900.00 $160,880.00 °NET'OPERAT4O —N E1� S 2004 �-tESS RE . ($5,300.00) ($34,605) DEFICIT DEFICIT ' MUNICIPAL GRANT HISTORY aQ03 GRANT '*- 4 GRANT LPPROVED k,PROVE D 'REQUESTED $5,000.00 $3,000.00 $5,000.00 1041 MUNICIPALITY OF CLARINGTON ' SUMMARY OF GRANT INFORMATION APPLICANT OGRANIZATION: l ' APPLICATION#05-32 ' CONTACT NAME Lisa McNee Baker DESCRIPTION OF PROGRAMS AND SERVICES: Provide a high quality of professional assistance to the Clarington Youth and continuously , improve and build on their programs. TOTAL WMBERSHIP/PARTICIPANTS: 450 ' REVENUE 2004 2005 TOTAL $174,841.00 $184,472.00 2005 TOTAL EXPENSES $172,338.00 $184,109.00 , 1ET,UTERA ION—EFPFsN 20Q 2005 ; $2,4030 $363.00 SURPLUS SURPLUS , MUNICIPAL GRANT HISTORY: ;4061GRANT 2004;GRANT iNlS GRANT APPROVED APPROVED : °.. RE UES' ED $2,500.00 $2,500.00 $5,000.00 1042 �. ' MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION ' APPLICANT OGRANIZATION: . APPLICATION#05-33 CONTACT NAME Kaye Quinney DESCRIPTION OF PROGRAMS AND SERVICES: ' Help provide a supply of food& food vouchers to families. TOTAL MEMBERSHM/PARTICIPANTS: 10 BOARD MEMBERS, 14 VOLUNTEERS SERVED 1091 CLIENTS IN 2003 ' REVENUE 2004 s 2005 ' TOTAL $19,838.03 $19,680.84 EXPENSES 2004 ,'; °` 2005 ' TOTAL EXPENSES $15,157.19 $17,447.00 NET OPERATION—EXPENSES 2004 2005 LESS;REVENUE ($4,680.00) " $2,233.84 ' DEFICIT SURPLUS MUNICIPAL GRANT HISTORY '2003 GRANT 2004.GRANT 2005 GRANT APPROVED APPROVED RE VESTED . ' $1,500.00 $1,500.00 $5,000.00 t 1043 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION ' APPLICANT OGRANIZATION: APPLICATION#105-34 CONTACT NAME Shirley Severn DESCRIPTION OF PROGRAMS AND SERVICES: , Monthly evening of musical performances and dancing for youth and seniors Provide support for local fiddle contest and charities. TOTAL MEMBERSE IP/PARTICIPANTS: 250/month RVU+NfE10 X1105 $9645.36 $9445.36 TOTAL ' EIEPI<ssN +:S 3!104f105 TOTAL EXPENSES $7823.15 $7823.15 mTQPERATIO04) f1?ENES0 6 4; 2005 , LESsR1 $1,822.21 $1,622.21 ' SURPLUS SURPLUS MUNICIPAL GRANT HISTORY: , 200S G ° ' 20;Q4 GRANT 2005 GRANT APPROVED ' AI'FRO�?ED` ITESTED , $500.00 n/a $1,000.00 1044 1 MUNICIPALITY OF CLARINGTON ' SUMMARY OF GRANT INFORMATION APPLICANT OGRANIZATION: 6VERT APPLICATION#05-35 CONTACT NAME Shane Harbinson DESCRIPTION OF PROGRAMS AND SERVICES: Emergency search and rescue, incident and disaster assistance. . i ' TOTAL MEMBERSHIP/PARTICIPANTS: 170 REVENUE' 2004 2005 ' TOTAL $75,000.00 $148,000.00 Fs ) NSES: 2004 2005 TOTAL EXPENSES $70,000.00 $116,000.00 NET OPERATIOI—EXPENSES 2004 2005 � LESS REVENUE $5,000.00 $32,000.00 ' SURPLUS SURPLUS MUNICIPAL GRANT HISTORY 2003 GRAFT 2004.. 'RANT ' 2005 GRANT APPROVED APPROVED RE VESTED $5,000.00 $5,000.00 $5,000.00 1 - 1045 1 1 (Leading a n REPORT the Way 1 CLERK'S DEPARTMENT 1 Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE 1 Date: February 7, 2005 1 Report#: CLD-04-05 File #: By-law #: 1 Subject: PUBLIC MEETING REQUIREMENTS OF THE MUNICIPAL ACT 1 RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee 1 recommend to Council the following: 1. THAT Report CLD-04-05 be received; and 1 2. THAT Council's responsibility to hold hearings under the Municipal Act be delegated to the General Purpose and Administration Committee and the appropriate by-law 1 (Attachment No. 1 to Report CLD-04-05) be passed; and 3. THAT a by-law to prescribe the form and manner and times for the provision of notice ' (Attachment No. 2 to Report CLD-04-05) be passed. 1 1 � _ 1 Submitted by: Pr ' , A.M.C.T. Reviewed by: Franklin Wu, Clerk Chief Administrative Officer 1 PLB ' CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 F 905-623-6506 1 1101 REPORT NO.: CLD-04-05 PAGE 2 of 3 ' BACKGROUND In accordance with the Municipal Act, 2001 (the Act), municipalities may pass licensing by-laws in order to impose conditions for one or more of the following purposes: ' Health and Safety Nuisance Control Consumer Protection ' Prior to passing such a by-law, the council of the municipality shall, except in the case of emergency: ' • hold at least one public meeting at which any person attending has an opportunity to ' make representation with respect to the matter; and • ensure that notice of the public meeting is given Council has requested staff to review this section of the Act with the view of having the ' required public meeting held at General Purpose and Administration Committee meetings rather than Council meetings. ' Section 252 of the Act provides that if a council is required by law to hold a hearing or give interested parties an opportunity to be heard before doing any act, passing a by-law or making a decision, the council may delegate that responsibility to a committee of council. The committee shall then provide its recommendations to the council after which the council may pass the by-law or make the decision. In accordance with this section of the Act, the authority can be delegated to the General Purpose and Administration Committee. In order to do so, it is recommended that the by-law attached hereto as Attachment No. 1 be passed by Council. ' Section 251 of the Act requires that where a municipality is required to give notice under a ' provision of the Act, the municipality shall give the notice in a form and in the manner and at 1102 REPORT NO.: CLD-04-05 PAGE 3 OF 3 the times that the council considers adequate to give reasonable notice under the provision. ' The by-law attached as Attachment No. 2 outlines minimum notice requirements as follows: ' 1. Notice of intention to pass a by-law or notice of a public meeting —Given at least once, not less than five days or more than thirty days prior to the proposed meeting date. If the proposed by-law is not passed at the meeting specified in the notice, but consideration of the matter is deferred, no further notice is required provided a public ' statement is made at the meeting that the matter has been deferred and that the municipality now intends to adopt or amend the by-law at a later council meeting ' specified in the public statement. ' 2. Adoption of Annual Budget—The same requirements will apply for the notice of adoption of the budget as the notice of intention to pass a by-law or notice of public meeting. If, however, the budget is being amended, the by-law allows that the notice of ' such amendment shall be included in the report and the printing of the item on the council and/or committee agenda, with the notation "Amendment to Budget" shall ' constitute sufficient notice. This procedure will also apply to new projects that that have not been included in the annual budget. 3. Improvements to Services— Notice of improvements in the efficiency and effectiveness of the delivery of services shall be published in the newspaper at the same time as proscribed in the Act for the publication of the Financial Statements of the Municipality. ' It is recommended that the by-law prescribing the provision of public notice attached hereto as ' Attachment No. 2 be passed by Council 1 ' 1103 Attachment No. 1 to ' Report CLD-04-05 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON , BY-LAW 2005- a by-law to delegate responsibility for holding hearings ' under the Municipal Act WHEREAS the Municipal Act, 2001, S.O. 2001, c.25, S.252 provides that where , a council is required by law to hold a hearing or give interested parties an opportunity to be heard before doing any act, passing a by-law or making a decision, the council may delegate that responsibility to a committee of council; NOW THEREFORE the Council of the Corporation of the Municipality of ' Clarington enacts as follows: 1. THAT council hereby delegates its responsibility for holding hearings in , accordance with the Municipal Act to the General Purpose and Administration Committee; 2. THAT the General Purpose and Administration Committee shall provide its , recommendations to council following the hearing. By-law read a first and second time this 10 day of February 2005. By-law read a third time and finally passed this 14'h day of February 2005. , John Mutton, Mayor ' Patti L. Barrie, Municipal Clerk 1104 , Attachment No. 2 to Report CLD-04-05 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON ' BY-LAW a by-law to prescribe the form and manner and times for the Provision of Notice WHEREAS the Municipal Act,2001, S.O. 2001, c.25, S.251 provides that where a municipality is required to give notice under a provision of this Act, the municipality shall give the notice in a form and in the manner and at the times that the council considers adequate to give reasonable notice under the provision; 1 AND WHEREAS it is deemed advisable to set out the minimum notice requirements for those actions for which the notice requirements are not prescribed under the provisions of the Municipal Act or its regulations; ' NOW THEREFORE the Council of the Corporation of the Municipality of Clarington enacts as follows: DEFINITIONS 1. In this by-law "Act"means the Municipal Act, 2001, S.O.2001,c.25 "Clerk"means the Municipal Clerk of the Municipality of Clarington ' "newspaper"means a printed publication in sheet form, intended for general circulation, published regularly at intervals of not longer than one week, consisting in great part of news of current events of general interest ' and sold to the public and to regular subscribers; "published"means published in a daily or weekly newspaper that in the opinion of the Clerk, has such circulation within the municipality as to provide reasonable notice to those affected thereby,and"publication" has a corresponding meaning. NOTICE OF INTENTION TO PASS BY-LAW-NOTICE OF PUBLIC MEETING Manner of Notice 2. Where notice of intention to pass a by-law or notice of a public meeting is ' required to be given, the Clerk shall cause such notice to be published in a newspaper. Time of Notice 3. Where notice of intention to pass a by-law or notice of a public meeting is required to be given, such notice shall be provided in the time frame ' prescribed in the Act or its regulations, and if not so prescribed, notice shall be given at least once, not less than five days or more than thirty days prior to the proposed meeting to pass a by-law or public meeting being held. ' 1105 -2- 4. If the proposed by-law is not passed at the Council meeting specified in a ' notice in Section 2, but consideration of the matter is deferred, no further notice is required under Section 2, if a public statement is made at the meeting that the matter has been deferred and that the municipality now intends to adopt or amend the by-law at a later council meeting specified in ' the public statement. This section applies to any further deferrals of the matter. Form of Notice ' 5. Unless otherwise prescribed in the Act or its regulations,where notice of intention to pass a by-law or notice of a public meeting is required to be , given,the form of the notice shall include the following information: (1) A description of the purpose of the meeting,or the purpose and effect of the proposed by-law; ' (2) The date, time and location of the meeting; (3) Where the purpose of the meeting or proposed by-law is related to , specific lands within the Municipality of Clarington, a key map showing the affected lands; (4) The name and address of the person who will receive written ' comments on the issue that is the subject of the meeting and the deadline for receiving such comments. FINANCIAL ' Adoption of Annual Budget 6. The notice provisions set out in Sections 2, 3 and 4 shall apply to the ' adoption of the annual budget in total Amendments to Budget 7. Where expenditure estimates approved in the budget have been subject to quotations or tenders quoting an amount greater than the estimated expenditure for that item,the approval process set out under the municipal ' purchasing by-law shall apply, and notice of such amendment to the budget shall be included in the report and the printing of this item on the Council and/or Committee Agenda,with the notation Amendment to ' Budget" shall constitute sufficient notice. 8. New projects that have not been included in the annual budget shall be detailed in a staff report and notice of such amendment to the budget shall ' be included in the report and the printing of this item on the Council and/or Committee Agenda,with the notation"Amendment to Budget", shall constitute sufficient notice. Operating Costs Incurred Prior to Budget Approval 9. Normal operating costs incurred prior to the adoption of the annual budget , shall not require notice, and approval of such expenditures shall be deemed ratified upon the adoption of the annual budget. 1106 3 Improvements to Services 10. Unless otherwise designated by regulation, notice of improvements in the efficiency and effectiveness of the delivery of services by the Municipality of Clarington and its local boards;and barriers identified by the ' municipality and its local boards to achieving improvements in the efficiency an effectiveness of the delivery of services by them,shall be published in the newspaper at the same time as prescribed in the Act for the publication of the Financial Statements of the Municipality of ' Clarington. GENERAL ' 11. Where separate by-laws have been enacted in accordance with provisions contained in the Act, the notice provisions set out in such by-laws shall prevail ' 12. No notice shall be required under this by-law,where the provision of notice will interfere with the ability of Council to conduct business with respect to a matter permitted for a dosed session under Section 239 of the Act. 13. Nothing in this by-law shall prevent the Clerk from using more comprehensive methods of notice or providing for a longer notice period. ' EMERGENCY PROVISION ' 14. If a matter arises which,in the opinion of the Chief Administrative Officer, in consultation with the Mayor, is considered to be of an urgent or time sensitive nature,or which could affect the health or well-being of the residents of the Municipality of Clarington, or if a State of Emergency is declared, or if so advised by a Provincial Ministry, the Clerk shall make histher best efforts to provide as much prior notice as is reasonable under the circumstances or will provide notice of the action as soon as possible following the action and will present a report to Council for ratification. ' EFFECTIVE DATE 15. This by-law shall come into full force and effect on the date of passing. ' By-law read a first and second time this 14'h day of February 2005. By-law read a third time and finally passed this W day of February 2005. ' John Mutton, Mayor 1 ' Patti L. Barrie, Municipal Clerk ' 1107 - - ° .a • ar � � e a • a a .•.e ' • e s ♦.; a o-i s". a '-s .6 @b f ¢• R- _:• ra •. a a • •. . . :, • w c ; .. is / c r v • a P •.f" . : • 3 • �:• f Y li _ • : 1 X - P • { IVA F: a @ •RS a 1 1 R•• 1 M ..i ! 9 i i R &. y • r • Y .J 9 l: - .@ 177i i 4, ;j ' hg. ♦s '�' •l '! }' - S i9 r'.'a t� a sd*'a'. ' ys�. -sLr,+ai5 � uA„ 1 Ind ry Q O4-8 Nuoo Company $35,019.56_1 , ' Toa>rr�o Ot#ario Bdbh Atb&*Vy $39,279.94 ' Tor�O Ot►�rio R.P.00 Lkv*gd $40.16259 WhNbv.Or4ario $44.299.90 ' Frew Porolo n Corp. onlnrio Geome sdw Fuels $45,151.14' nftLbo�(3ntario . �..� IShannurW Efftrprises Inc. $46,869.63` $47,149.6 Rrst Choies PoWeum Inc. 4: 1 ' C1ar ;ton REPORT ADMINISTRATION Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: Monday, February 7, 2005 Report#: ADM-02-05 File#: By-law#: ' Subject: RFP2004-17, Family Physician Recruitment Services ' Recommendations: ' It is respectfully recommended that the GPA approve the following recommendations FORTHWITH: 1. THAT Report ADM-02-05 be received; 2. THAT Organization Consulting Limited, Toronto, Ontario with a total bid in the amount of $131,000.00 (including disbursements, plus GST) for part 1 and 2, being the most ' responsible bidder meeting all terms, conditions and specifications of Request for Proposal RFP2004-17, be awarded the contract for Family Physician Recruitment Services as required by the Municipality of Clarington; ' 3. THAT the funds be drawn from Economic Development Reserve Account; and ' 4. THAT the attached by-law marked Schedule"B°authorizing the Mayor and Clerk to execute the necessary agreement be approved. Submitted by: A-0 63 2l ' Franklin Wu, Chief Administrative Officer ' 1401 REPORT NO.: ADM-02-05 PAGE 2 1 1. BACKGROUND , At its meeting held on November 8, 2004, Council authorized staff to work with the Physician Recruitment Task Force to retain a consultant to prepare a business/strategic plan. Subsequently, a request for proposal was advertised and issued to provide doctor recruitment services for the Municipality of Clarington. The request was divided into two ' parts, part 1 being the Recruitment Plan and part 2 the delivery of the Plan or actual recruitment works. ' The Municipality of Clarington may award Part 1 and/or 2 whichever is in our best , interest. Subsequently, bids were received and tabulated as per schedule "A"attached. 2. EVALUATION OF PROPOSAL ' 2.1 The evaluation committee panel consists of three (3) members of the Task Force and ' two (2) staff members. Proponents were evaluated based on the following criteria: Previous experience with Family Physician Recruitment • Team experience t • Key personnel and senior staff involvement • Previous recruitment plans ' • Price Ability to complete projects in accordance with Schedule , Completeness of proposal • Value Added and/or Creativity , • References 2.2 Upon completion of the review by the selection committee, three firms, Catalyst ' Consulting, Technical Skills Consulting Ltd., and Organization Consulting Limited were ' selected for an interview. At the conclusion of the interviews, the selection committee felt that the proposal from Organization Consulting Limited best meets the objective of the ' Recruitment Task Force. Subsequently, negotiations were entered into with Organization Consulting Ltd. with respect to performance guarantees, payment terms ' and disbursements. Due to confidentiality and disclosure limitations with respect to their competitive position, the details of the agreement cannot be released. The subject firm ' 1402 ' REPORT NO.: ADM-02-05 PAGE 3 ' has however provided a performance guarantee with respect to the actual recruitment process. 3. COMMENTS 3.1 Organization Consultant Limited will provide a comprehensive service package to the ' Municipality including the delivery of a recruitment plan, and performing the actual recruitment task. The project objective is to recruit a total of 13 physicians within a two ' (2)year time frame. ' 3.2 The Physician Recruitment Task Force met and concurs with the recommendation of the Selection Committee to contract the service of Organization Consultant Limited. It was ' generally felt that there are obvious advantages in having the consultant prepare the plan and undertake the recruitment task for optimal effectiveness and getting results quickly. Staff agree with the comments of the Task Force and recommend Council to retain the services of Organization Consultant Limited to undertake the physician recruitment project. 3.3 The CAO has reviewed the funding sources with the Director of Finance and recommends that the funds be drawn from the Economic Development reserve account. ' CORPORATION OF THE MUNICIPALITY OF CLARINGTON ' 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F(905)623-4169 ' - 1403 Schedule "A" RFP2004-17 ' PHYSICIAN RECRUITMENT Catalyst Consulting $13,100.00 $600.00 Day or Callender, ON (Including Disbursements) $75.00 1hr. Organization Consulting Ltd. $15,400.00 $130,750.00 If awarded Parts 1 & 11 Total Toronto, ON (Including Disbursements) (Including Disbursements) $131,000.00 Technical Skills Consulting Ltd. $34,500.00 Did not quote Credit of$20,000.00 if Toronto, ON (Plus GST&Disbursements) awarded Parts 1 & 11 Ian Martin Limited/Cross $100,000.00 Recruitment Plan $200,000.00 Preparation for If Ian Martin Limited an � Border Nurses (Plus GST&Disbursements) Recruitment 35% of Annual Cross Border Nurses a Oakville, ON Salary Recruitment(Plus awarded the Physician Disbursements) Recruitment Activities an exclusive basis, the will use the $100,000.0 professional fees for th Recruitment Plan as a f� offset against the $100,000.00 in recruitment fees. BLCT Consulting Disqualified Sault Ste. Marie, ON Alternate proposal Mandrake Management Disqualified Consultants Recruitment only Toronto, ON The Phelps Group Disqualified , Toronto, ON Recruitment only 1404 ' Schedule "B" ' BY-LAW 2005- ' Being a By-law to authorize a contract between the Corporation of the Municipality of Clarington and Organization ' Consulting Limited, Toronto, Ontario, to enter into an agreement for Family Physician Recruitment Services ' THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the Corporation of the Municipality of Clarington and seal with the Corporation Seal, a contract between, Organization Consulting Limited, Toronto, Ontario and said Corporation; and ' 2. THAT the contract attached hereto as Schedule "A"form part of this By-law. ' By-law read a first and second time this day of 2005. By-law read a third time and finally passed this day of 2005. k John Mutton, Mayor Patti L. Barrie, Municipal Clerk ' - 1405 i PORT HOPE AREA INITIATIVE fi p I s k PoRr GRANxr ,Affil O PRoxcr Port Granby Long-Term Low-Level Radioactive Waste Management Project Update 1. The Project Purpose and Legal Agreement Framework 2. Preferred Option Development 3. Environmental Assessment 4. Design and Licensing 5. Next Steps Low-Level Radioactive Waste Management Office 2 a -Aft FRarr Gaauar *fro pwxcr Port Granby Project Timeline Who's levoived: 200, •amgwiryof Ciannpon •Mxcwebonertxop. ��..' was u..wm•w aso E,w Port HapsNes nopewy Yelw Aekq Emwomwnml •wa.�x�i�smry MrRwwwE emms "" neE.cmn VV% �wnmwic(E.g smn bgm •rownm.aa®.ri.m We Are He 2006 re j 2002 EnNrvmnwlN E lq Bingo Enrbwoe I msm - n®�Ea srww. �vsmam eewd i�.d.dzon. +goEUan+ waa+ Cleanup Begins 2006 ♦ 3!2011 Hund is of Year� i Mwaree.lee� DwxrA—Pp 0""n—Wl mrwbuR btlglNf ram an,a:w«,.no Low-Level Radioactive Waste Management Office 3 PORT GL1YSY PROJECC lu i PoRr GRwmc „rle PRO}ecr 2000 . 2001 loom Government of Canada/Municipality of ClarmgtoNTown of Porl HopefTownslnp of Hope Legal Agreernerri Legal Agreement established the framework for the projects including: Cooperative interaction between the municipalities and the federal government throughout the project, €o Environmental assessment, licensing and other regulatory approvals, ra Description of materials to be accommodated, location and conceptual design for Port Granby Project,and ar Requirement for special studies, Property Value Protection, communications &financial responsibilities etc. Low-Level Radioactive Waste Management Once 5 AIK PORT(r.A uy .�"' PROIKJP 2f)f11 Port Hope Aroa Pr ty Val. Ireuww.(PH I) Prafaetlnw(PVP) 1. .d Program beg,na LLRWMO designated as "Proponent"for the Port Granby Project on behalf of Canada ai Agreement Monitoring Group (AMG) established to monitor implementation of the Legal Agreement ea Property Value Protection Program established to cover the period from October 2000 to two years after the Project is completed A Port Granby Project communications &consultation Initiated Low-Level Radioactive Waste Management Office 6 -Al 'C POIrl G NH �'�PROICr 20 • 2002 Port lope a PoR Granby Envl onmantal Project Errvkmonental Assessment Assessment ffA0 Aft Scopes Mead.. Port Granby Project description issued for Environmental Assessment (EA) purposes Special studies initiated on Thorium-230, groundwater flow, shoreline erosion and contingency planning as required in the Legal Agreement Responsible Authorities issue draft scope of the EA, consult and finalize scope (including alternative means per Article 4 of Legal Agreement) Low Level Radioactive Waste Management Office 7 PoRT Gn NUV „406'"Os PROftCT 2002 - 2006 E"rovinantal Faality design L"ma applkaWns Assessment process 6 declslorss 24 month alternative means process proceeds in tandem with baseline characterization of the environment. to Alternative means process results in Port Granby Project recommendation (preferred option) & receives Clarington Council concurrence. AN Baseline reports on human health and safety considerations, terrestrial, aquatic, geologylgroundwater, atmospheric, socio-economic environment completed. 1-m*Level Radioactive Waste Management Office 8 Pox'[ PROJIA:T IL1 1 2002 ' 2006 ErMranmensal Fatlllty de gn [Rance appikations Aswssmam process 8 ct"151e ei Baseline environmental and effects assessment reports reviewed with municipal peer review team and staff.. io Feb. 7, 2005 Environmental Assessment Study Report delivered to Clarington for review by staff and peer review team. CNSC licence application process has been initiated. oa EA study report is based on a facility design which will be refined with public& municipal input in support of the CNSC licence application. Low Level Radioactive Waste Management Office 9 PORT GRANUY Atog"'PRcRTcf 2002 - 2006 Emarorsmensal Fadilty design Lkence appikawns Assessment process A.rlachlons ro Feb 2005- Craft Environmental Assessment Study Report presented to public. Feb/March 2005— Opportunity for municipal, public & stakeholder comments on Draft EA Study Report. r0 Late March 2005—LLRWMO seeks written consent from Clarington to submit the "preferred option"for the Port Granby Project to the next step in the EA process. si March 31, 2005—Environmental Assessment Study Report will be submitted to Responsible Authorities (RAs). Low Level Radioactive Waste Management Office 10 G .aJ�p��. 3 -A PoR9'GR Nm- .Akt,"PRolt-cr 2002 ' 2006 Environmental Fadllty design Licence appllotbns Assessment process A decislons April—June 2005—Technical Review of Draft Environmental Assessment Study Report by federal & provincial agencies Late 2005— Draft screening report issued by Responsible Authorities (RAs)for public review& comment im Spring 2006— Final Environmental Assessment Screening Report and decision released by RAs 2006—CNSC licence decision LovFLevel Radioactive Waste Management Office 11 .L' =Poni t iuNAY tea+t �l 2005-2011 Ramediate sit", Cover6 complete const fxa isms MOW., 4 cample"clamp ro Implement Port Granby Project with the monitoring, mitigation measures and follow-up programs as recommended in the EA study and screening reports. !4 Continue public consultation, communications, Property Value Protection and complaints resolution as required by the legal agreement, r Close facility, implement community recommended long term use of both new and existing sites, Lov Level Radioactive Waste Management Office 12 R POEM Gw N BY ..SWr 'PRO R-(1- Hundreds of Years I F 4 ongoing manitaring a maiatena. • Monitor, inspect and maintain closed facility. a, Implement community-based oversight recommendations. Maintain contingency plans for potential accidents or malfunctions. Lca*Level Radioactive Waste Management Office 13 PORT G.RA,\,BY ,A404""' PROtBCT Nest Steps Feb 22, 2005 Newtonville Hall— Draft EA Study Report presented to public Municipal consent to "preferred option" 4 Submission of EA Study Report to RAs �o RAs conduct expert federal review ii RAs prepare draft EA Screening Report Public and municipalities consulted on draft Screening Report prior to finalization 4 Design and development continues towards a CNSG licence decision in late 2006 Low-Level Radioactive Waste Management Office '�' Natural Resources Resources nalurelles AEU EACL ^Y^ar^ Canada Canada Al". �.r Canada a • A a•, , Leading the way MEMO TO: Mayor Mutton and Members of Council FROM: Frank Wu, Chief Administrative Officer DATE: February 4, 2005 RE: General Purpose and Administrative Committee Agenda February 7, 2005 Please be advised that the attached Report ADM-01-05 will be added to the agenda of the General Purpose and Administrative meeting to be held on February 7, 2005. Frank Wu, Chief Administrative Officer Cc: Department Heads CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE. ONTARIO L1C 3A6 T(905)623-3379 F (905)623-6506 • Clip n Leading the Way REPORT ADMINISTRATION Meeting: General Purpose and Administration Committee Date: Monday, February 7, 2005 Report #: ADM-01-05 File #: By-law #: Subject: MUNICIPALITY OF CLARINGTON PHYSICIAN RECRUITMENT STEERING COMMITTEE RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee approve the following recommendations FORTHWITH: t. THAT Report ADM-01-05 be received; 2. THAT the Terms of Reference for the Municipality of Clarington Physician Recruitment Steering Committee, attached to this Report as Attachment 1, be approved; 3. THAT the individuals listed on Attachment 2 be appointed to the Physician Recruitment Steering Committee; 4. THAT an annual budget of$15,000 be allocated for administrative and miscellaneous expenses; and 5. THAT a copy of this Report and Council's resolution be forwarded to all appointees of the Physician Recruitment Steering Committee. Submitted by: Franklin Wu, Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623-3379 F (905)623-0830 REPORT NO.: ADM-01-05 PAGE 2 1.0 BACKGROUND 1.1 Clarington, like many rapidly growing communities in Ontario, currently has a shortage of family physicians. Recognizing that his shortage is a critical issue affecting the quality of life for all Clarington residents, a group of concerned citizens, medical professionals, hospital and local government representatives formed a Task Force to examine all available options to address this critical issue. The Task Force identified the immediate need to put a business/strategy plan in place in order to guide its physician recruitment efforts, and has requested Council to retain a consultant to prepare the business/strategy plan. 1.2 At its November 01, 2004 meeting, the General Purpose and Administration Committee resolved to authorize staff to work with the Physician Recruitment Task Force to retain a consultant to prepare a business/strategic plan. The Municipality issued a Request for Proposals to a number of consulting firms in November 2004 for the development and implementation of a physician recruitment strategy. The matter of retaining the consultant is addressed in a separate report. 2.0 PHYSICIAN RECRUITMENT STEERING COMMITTEE 2.1 The purpose of this report is to present for approval, the Terms of Reference for the Municipality of Clarington Physician Recruitment Steering Committee. The proposed Terms of Reference form Attachment 1 to this report. 2.2 Physician shortage is a significant health care issue that requires joint government and community efforts in order to address the problem. Council applauds the works of the current volunteer Task Force to date. Given public funds will be allocated to support the recruitment project, it would be prudent to provide a formal and structured Steering Committee which can ensure the implementation of various recruitment tasks are performed on time, on budget and meet the recruitment objective. 2.3 The general mandate of the Steering Committee is to oversee all physician recruitment efforts including providing direction and supervision to the recruiters. From time to time, the Committee is expected to actively participate in these recruitment tasks that require community support and sponsorship such as organizing and preparing for physician visitation. 2.4 The Municipality will provide clerical and administrative support to the Committee. Jennifer Cooke, Manager of Marketing and Communication, will act as staff liaison. 3.0 CONCLUSIONS 3.1 Appropriate access to a family doctor is important to the quality of life of Clarington's residents. The works of the volunteers to date are to be commended for bringing this issue to the forefront and recognizing the need for a business strategy and immediate action plan to attract physicians to the community. The formal constitution of the Physician Recruitment Steering Committee is the logical step in this worthy endeavour. REPORT NO.: ADM-01-05 PAGE 3 List of interested parties to be advised of Council's decision: Susan McLellan Chair, Physician Task Force I Attachment#2 to Report ADM-01-05 Individuals to be appointed to the Physician Recruitrpent Steering Committee: Jim Schell Council Representative Sheila Hall Clarington Board of Trade Suzanne McCrimmon Clarington Board of Trade Cheryl Greenham MPP's Office Dr. Anthony Stone Physician Christine Selby Ho ital Representative Cindy Breare anadian.Rydrogen Energy Company ,l Kevin Anyan Citizen Susan McLellan Citizen Clayton Morgan Citizen Representatives fro OPG (to be confirmed Representative fro Holburn (to be confirmed) I Attachment#1 to Report ADM-01-05 TERMS OF REFERENCE MUNICIPALITY OF CLARINGTON PHYSICIAN RECRUITMENT STEERING COMMITTEE Background The Municipality of Clarington, with a population of 80,000, is one of the fastest growing municipalities in Ontario, and this population growth is projected to continue for the next several years. Clarington has also been designated by the Province of Ontario as being under-serviced with respect to physician services. It is essential that physicians be recruited to serve Clarington so that the community will remain as an attractive area for people to live and work. The Municipality will be retaining the services of a professional consultant to develop both a physician recruitment plan and recruiting physicians. However, the Municipality also recognizes that, in order to be successful, this recruitment project must be a joint effort between the Municipality and the community. In this regard, Council will be appointing a Physician Recruitment Steering Committee. This Committee will be composed of local citizens and key community, business and health care representatives. Mandate The Steering Committee will act as a community resource to Council in the development and implementation of the physician recruitment plan. Scope of Activities The Committee, in fulfilling its mandate, will provide guidance, direction and supervision to recruitment staff/consultant. The Committee will also seek to involve, where appropriate, other members of the Clarington community that may be considered important to the success of the recruitment campaign. Where necessary, the Committee will provide community support such as physician visitation, to augment the efforts of the recruiters. While individual members of the Task Force may represent various interest groups, the opinions and positions taken by the members and the Task Force are not binding, in whole or in part, on either Clarington Council or the groups they represent. TERMS OF REFERENCE PAGE 2 Membership The Steering Committee is a volunteer committee consisting of a minimum of nine (9) members. One member shall be a Council member. The other members shall be selected from at least one member each from the Board of Trade, a hospital representative, a physician, an industry or business representative and citizens at large. Members appointed to sit on the Steering Committee must be willing to commit the time required to understand and evaluate the information provided, as well as be open-minded to various opinions and perspectives on the recruitment strategy. Chair and Vice - Chair The Council representative shall sit as the interim chair. At its first meeting, the Steering Committee shall select a Chair and Vice-Chair from among its membership. The Chair shall provide leadership to the Steering Committee, ensure that the Committee carries out its mandate, and act as the primary liaison between the Committee, staff and the consultant/recruiters. The Chair shall also be responsible for setting the agenda for each meeting. The Chair may also schedule additional meetings or cancel scheduled meetings, after conferring with the other members, the consultant and staff. The Vice-Chair will assume the responsibilities of the Chair if the Chair is unable to attend a meeting or is otherwise unavailable. If an individual member is unable to attend a meeting, he/she shall notify the Chair at least 24 hours in advance of the meeting. The Chair shall advise the staff liaison of any member who is absent for three consecutive meetings, and may request Council to remove the member from the Committee. The Chair shall also advise the staff liaison of the resignation of any member. Council shall appoint new members to the Committee to fill any vacancies as required. Staff Support Municipal staff will provide clerical, administrative and technical assistance to the Committee including the recording of minutes if the Committee so chooses. Meetings Committee meetings shall generally be held in the Municipal Administrative Centre. The Committee shall generally meet a minimum of once per month. However, it is expected that more frequent meetings will be required at specific times as dictated by specific recruitment activities. A majority of members shall constitute a quorum. Recommendations and decisions reached by the Committee will be based on consensus, wherever possible. In the event that a consensus cannot be reached and there are divergent opinions on issues, formal 2 TERMS OF REFERENCE PAGE 3 votes may be called by the Chair, with each member having one vote. Decisions will be carried by a majority of the members present. All members of the Committee will be eligible to participate in discussions related to the project. However, any member who would be directly affected by a specific issue shall refrain from voting on a motion directly related to that issue. Individual members of the Committee shall be responsible for determining whether they have a conflict of interest with respect to any issue. Term of the Committee The term of the Steering Committee will coincide with the term of Council and expires on December 31, 2006. Depending on the progress of the recruitment works, Council may either deem the Steering Committee works are completed or re-appoint the Committee to continue the recruitment works. Budget All administrative costs and expenses related to consultant works, and staff time will be the responsibility of the Municipality which shall determine the annual budgetary requirement necessary to support the physician recruitment project. Reporting to Council Minutes of the Committee's meetings shall be forwarded to the Clerk of the Municipality for Council's information. The Chair shall report to Council at least once per year on the development and implementation of the physician recruitment plan. 3 Attachment#2 to Report ADM-01-05 (Revised) Individuals to be appointed to the Physician Recruitment Steering Committee: Jim Schell Council Representative Sheila Hall Clarington Board of Trade Suzanne McCrimmon Clarington Board of Trade Cheryl Greenham MPP's Office Dr. Anthony Stone Physician Dr. Debbie Jefferson Physician Christine Selby Hospital Representative Kevin Anyan Citizen Susan McLellan Citizen Clayton Morgan Citizen Marion Saunders Citizen Bill Tomlinson Citizen Don Terry OPG Cindy Brearo Canadian Hydrogen Energy Company Representative from Holbum(to be confirmed) Cl111 MEMO Leading the Way PLANNING SERVICES To: Mayor and Members of Council Department Heads From: Faye Langmaid, Manager of Special Projects Date: January 31, 2005 Subject: STAFF REPORT PSD-020-05 PROPOSED ORONO COMMUNITY IMPROVEMENT PROGRAM Planning Services will be forwarding report PSD-020-05 on the "Proposed Orono Community Improvement Program" to the February 7t', GPA meeting. Please find attached the Final Draft copy of the Orono Community Improvement Plan, circulated to you under separate cover. 0F ye Langmaid FUsn cc: Franklin Wu, Chief Administrative Officer Anne Greentree, Deputy Clerk CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOW MANVILLE,ONTARIO L1C 3A6 T 905-623-3379 TF 1-800-563-1195 F 905-623-0830 ORONO COMMUNITY IMPROVEMENT PLAN janti gon f'.0 nn ea,nom, PLANNING SERVICES DEPARTMENT JANUARY, 2005 FINAL DRAFT TABLE OF CONTENTS Orono Community Improvement Plan 1.0 INTRODUCTION ............................................................................................................................................................... ..............................1 1.1 COMMUNITY IMPROVEMENT PLANS IN CLARINGTON ................................................................................................ ..............................1 1.2 WHY WAS THIS CIP STUDY UNDERTAKEN?................................................................................................................. ..............................1 1.3 WHAT IS A CIP? ............................................................................................................................................................... ..............................1 1.4 WHAT IS THE STUDY AREA FOR THIS CIP?.................................................................................................................. ..............................1 1.5 WHO HAS GUIDED THE CIP?.......................................................................................................................................... ..............................2 1.6 ORONO CIP VISION STATEMENT................................................................................................................................... ..............................3 1.7 PRIORITIES ...................................................................................................................................................................... ..............................3 2.0 BACKGROUND INFORMATION ....................................................................................................................................... ..............................4 2.1 HISTORY........................................................................................................................................................................... ..............................4 2.2 LAND USE......................................................................................................................................................................... ..............................4 2.3 SERVICING....................................................................................................................................................................... ..............................4 2.3.1 Water System ................................................................................................................................................................ ..............................5 2.3.2 Sewer System................................................................................................................................................................ ..............................5 2.4 ARCHITECTURAL CHARACTER...................................................................................................................................... ..............................5 2.5 PARKING .......................................................................................................................................................................... ..............................6 2.6 TRAILS AND NATURAL AREAS....................................................................................................................................... ..............................6 2.7 ACCESS/TRANSPORTATION ................................................................................................................._........................ ..............................6 2.8 ORONO COMMUNITY IMPROVEMENT AREA ................................................................................................................ ..............................7 3.0 COMMUNITY IMPROVEMENT PLAN PROCESS............................................................................................................. ..............................8 4.0 Problems and Deficiencies................................................................................................................................................. ..............................8 4.1 Previous Improvements ..................................................................................................................................................... ..............................8 4.2 Signage and Facade Improvements .................................................................................................................................. ..............................8 4.3 Streetscape Improvements................................................................................................................................................ ..............................9 4.4 Parking .............................................................................................................................................................................. ..............................9 4.5 Housing Growth................................................................................................................................................................ .............................10 4.6 Orono Crown Lands Trust................................................................................................................................................. .............................10 TOC Pg. 1 TABLE OF CONTENTS Orono Communitv Improvement Plan 4.7 Community Resources...................................................................................................................................................... .............................11 4.8 Commercial Opportunities................................................................................................................................................. .............................11 4.9 Event Co-ordination.......................................................................................................................................................... .............................12 5.0 RECOMMENDATIONS..................................................................................................................................................... .............................12 5.1 GRANT PROGRAMS ....................................................................................................................................................... .............................12 5.1.1 Signage Program.......................................................................................................................................................... .............................12 5.1.2 Facade Improvement Program...................................................................................................................................... .............................13 5.2 CAPITAL IMPROVEMENTS............................................................................................................................................. .............................13 5.2.1 Parking ......................................................................................................................................................................... .............................13 5.2.2 Streetscape Works........................................................................................................................................................ .............................13 5.2.3 Station Street Reconstruction........................................................................................................................................ .............................14 5.2.4 Signage and Entrances................................................................................................................................................. .............................14 5.2.5 Community Resources and Co-ordination..................................................................................................................... .............................14 5.3 IMPLEMENTATION.......................................................................................................................................................... .............................14 5.4 FUNDING SOURCES....................................................................................................................................................... .............................14 5.5 GENERAL RULES............................................................................................................................................................ .............................15 5.6 INTREPRETATION........................................................................................................................................................... .............................15 PHOTOGRAPHY CREDIT TO THE ORONO WEEKLY TIMES, MARG ZWART TOC Pg. 2 s 1' 1.0 INTRODUCTION 1 .1 COMMUNITY IMPROVEMENT PLANS IN CLARINGTON The Official Plan for the Municipality of Clarington outlines the goals and objectives for Community Improvement. Clarington has a long history of supporting its historical downtown areas and rural communities while taking advantage of federal or provincial funding programs to support civic improvements. This is the first formal Community Improvement Plan for Clarington. 1.2 WHY WAS THIS CIP STUDY UNDERTAKEN? The main purpose of this Community Improvement Plan [CIP] is to articulate a vision for Orono, based on an assessment of past experience and future prospects, along with a realistic"road map" of how to get there. At its February 24'h, 2003 meeting Council instructed administration to review options with respect to the concerns of the Orono Business Improvement Association regarding business retention and expansion. The Official Plan identified Orono as a Special Study Area (17.3.1) and as a "first" priority for a Community Improvement Plan (22.3.2). The need for a CIP was further reinforced by the difficulty Orono is having in attracting customers off Highway 35/115; and the volunteer fatigue the community is experiencing because of the many events and celebrations that it is involved with. Orono Community Improvement Plan The Clarington Board of Trade and the Municipality of Clarington held a community forum on June 18`h, 2003 to determine if there was public support for a CIP. There were approximately 80 people in attendance. The attendees participated in a brainstorming session and a general consensus was reached that having a Community Improvement Plan for Orono would be a positive step. 1 .3 WHAT IS A CIP? A CIP is a comprehensive community-based planning study with no set preconceptions. This approach implies that all previous activity, development incentives, and policies applicable to the project area are "up for review", as such, a prudent first step is to review and explore what the main "givens" for the area are and what positive or negative outcomes may arise from change. 1 .4 WHAT IS THE STUDY AREA FOR THE CIP? The Planning Act permits Council to designate the "project area" to be investigated during a CIP study. The larger the project area, the more complex and time consuming the research and analysis may become. The Official Plan designated an area bounded by Highway 35/115, Regional Road 4, east of Regional Road 17 including the lands that were formally part of the Ministry's forestry operation and a southern boundary of the Winter Road subdivision; a larger contextual area was adopted for the study boundaries as the surrounding area greatly influences the viability and activity of Orono's Main Street (see figure 1). PAGE 1 %es:.. 7 . i� 6NCEJ'SICNiJ F ROAD David Climehage Great Canadian Band Festival Ann Dreslinski Orono Town Hall Tom Henderson 0 VII � m K L,--, iAUNTON Tino Montopoli co Beverly Oda w Evelyn Rozario Orono BIA John Slater Orono Crown Lands Trust a 0 Yvonne Young Property Owner CON ESS19- R A `5 Orono BIA S� Clarington Council (chair) —I o GUE BOAl� � a Faye Langmaid Planning Services Department H J1 CoN¢E `. p Orono Community Improvement Area Figure 1 Orono Community Improvement Plan 1 .5 WHO HAS GUIDED THE CIP? A Community Focus Group (CFG) was established to guide the development of the CIP. A call for applications was publicly advertised and a focus group appointed. There were 14 public members, representing a variety of interests, and two staff: Lorna Atkins Orono Fair and Horticultural Society Denise Butt Business Operator (resigned when leaving area) David Climehage Great Canadian Band Festival Ann Dreslinski Orono Town Hall Tom Henderson Business Operator John Montague Clarington Resident Tino Montopoli Business Operator Beverly Oda Orono Resident Evelyn Rozario Orono BIA John Slater Orono Crown Lands Trust Tim Tufts Business Operator (outside the urban core) Yvonne Young Property Owner Margaret Zwart Orono BIA Councillor Robinson Clarington Council (chair) Suzanne McCrimmon Clarington Board of Trade Faye Langmaid Planning Services Department The community focus group met at least seven times during the course of the study. In addition some members attended a workshop on Downtown Revitalization sponsored by the Rural Economic Development Data & Intelligence. The CFG also kept members of the community informed of the progress of the CIP. The CFG heard from a number of delegations during the meetings and acted as a sounding board for issues identified by Planning Services and Board of Trade staff. PAGE 2 One of the major tasks of the CFG was to develop a vision statement and identify the short and long term priorities for the CIP. 1 .6 ORONO CIP VISION STATEMENT A vision statement is a description of the ideal state of being which community members believe is the desirable future for their community. A vision statement describes the qualities and characteristics of the area appreciated and valued by local people. Therefore, it is based on the knowledge of local residents, and their unique appreciation and understanding of their own local areas. Vision statements are concerned with how change and development can be carried out so that it is in harmony with its setting. The CFG adopted the following vision statement: Building on its unique natural setting, varied cultural events and history, Orono is a vibrant community where residents enjoy an exceptional quality of life and visitors are always welcome. 1 .7 PRIORITIES The priorities of the CFG were based on the information provided by residents at the Community Forum held in June 2003 and the delegations that appeared at the CFG meetings. In addition, the knowledge of the individual CFG members regarding their own groups and experiences provided rich details for the development of the Community Improvement Plan. Short term priorities: • Facade Improvements (incentives and design) • Additional downtown parking • Design Guidelines (for mainstreet and infill housing) • Streetscape Redevelopment (along Main Street and Taunton intersection) • Event Co-ordination Orono Plan There were additional priorities determined by the CFG but to begin these 5 were identified as being the most significant. Long Term priorities: • Regional policy changes for infrastructure • Sewer System • Design Guidelines (for new housing, if allowed). PAGE 3 l` 2.0 BACKGROUND INFORMATION 2.1 HISTORY Clarington was formed through the union of the Townships of Clarke and Darlington in 1974 when regional government was established for Durham. Historically, Orono was the seat of government for Clarke Township. Now Clarington's fourth largest urban community, Orono has become a favourite with those who yearn for a lifestyle reminiscent of an earlier era -- beyond small town to a more rural, country way of life. Founded in 1832, an early inhabitant likened the area to the topography of Orono, Maine, hence the name. Declared a Police Village in 1854, the village remained small but vibrant. Farming was, and remains, critical to the area, and Orono was an important stop for years on the major road leading from Lindsay to Newcastle. When most area residents think of Orono, they think of celebrating. Orono is the locale for some of the most enjoyable and popular yearly events in Clarington: such as, the Durham Central Fair and the Great Canadian Band Festival. Local organizations host events throughout the year that enliven Main Street including summer band concerts, the ChiliFest, Easter Egg Hunt and Christmas tree lighting. The Orono Forestry Station was founded in 1922, for years it produced millions of evergreen seedlings for restoration of Ontario's forests. The station closed in 1996. Some of the former forestry farm lands have since been sold while others remain publicly accessible as part of the Orono Crown Lands Trust. At the centre of the village, residents and tourists enjoy the Sydney B. Rutherford Woods Walk which leads from the north end of Main Street along Orono Creek to Station Street and beyond into Orono Park. The population of Orono has hovered around 1,800 people for many years. Orono's growth is limited both by the carrying capacity of the Orono Community Improvement Plan municipal water services (wells) and the lack of a municipal sewage system. While there is some minor capacity for increased population (or households) within the water system, any development, infill or otherwise, has to be on septic systems, holding tanks or communal sewage systems. The last major development in Orono was the Peter's Pike subdivision off of Taunton Road in the 1970's. When this area was planned, it was to have been linked into the existing urban core; however, the residents objected to this and the subdivision was built without connections (other than by foot through the cemetery) to the remainder of the community. In hindsight, the residents have come to appreciate why a connection would have been logical and beneficial. 2.2 LAND USE The land use pattern in the Orono CIP is shown on Figure 2, there are some existing non-conforming uses in the urban residential area that have historically been either commercial or manufacturing and it is not the intention of this plan to change their designation or status. 2.3 SERVICING While there was much discussion during the process about the expansion of municipal services to Orono, there are two factions within the community. Some believe municipal services are needed to provide for additional growth while others believe municipal services will severely alter the environment and small-town community atmosphere that is unique to Orono. Regardless, the practicality and financial viability of expanding municipal services to Orono dictates that they will not happen for many years; well beyond the life of this Community Improvement Plan. PAGE 4 �i f 2.3.1 WATER SYSTEM During the process it was determined that there is some capacity within the municipal water supply for approximately 200 additional residents or 60 homes; providing this capacity is not used for a commercial development. Additional municipal wells could be added and the best place to locate them would be to the north; however their impact on the freshwater fisheries and source protection is not known and would require further study. 2.3.2 SEWER SYSTEM There is no municipal sewage system and the expansion of lake based services to Orono is contingent upon the development of Newcastle, with a logical future connection to Orono. The proposed provincial Greenbelt Plan bans expansion of lake-based services to hamlets; however, Orono is an urban area and clarification regarding its status (it was identified incorrectly by the Province) is being sought. Currently, the Orono urban area is served by a series of private septic services and holding tanks. Any residential development, infill or otherwise will have to demonstrate to the Durham Region Health Department that they can manage their septic requirements within their own property boundaries. 2.4 ARCHITECTURAL CHARACTER Orono has a wonderful diversity of architecture. While it has many substantial homes from the Victorian and Edwardian periods, it also has examples from other eras of architecture and cannot be defined by any specific architectural style. It is this diversity of styles and eras of construction that provides Orono with its unique community character. While it might be tempting to define architectural guidelines for future infill housing, guidelines would limit the individuality that is evident in each residence in Orono. It is important is to ensure that, as homes are added as infill or rounding out of the urban areas, they respect the character of the homes they are adjacent to and the pedestrian nature of Orono. Orono Community Improvement Plan Thus, garages should be set back from the street and front doors should be the dominant feature of the front of the house. In recent years some of the street level commercial spaces along Main Street between Station and Mill have been converted to residential uses. With the lack of commercial spaces in Orono it is anticipated that these spaces could be converted back to commercial and it is encouraged. Retaining residential units on the second storey of Main Street is encouraged as it enlivens the street and provides a measure of safety and security. Continuing to concentrate the commercial uses in the Orono BIA area is fundamental to Main Street's ongoing survival. While uses may change and evolve over time, Main Street is the activity centre and should be protected and promoted as such. PAGE 5 2.5 PARKING Not surprisingly one of the major issues in the commercial core is parking. There is a lack of parking for the second storey residential units on Main Street compounded by the parking needs of retail staff. Some of the merchants rent space off Main Street for their staff to ensure that spaces are available; however, there is still a shortage. The Municipality has purchased and developed municipal parking areas in other urban centres and it should do so in Orono. For larger events parking is available at the Fair Grounds (at the end of Centreview); however, the distance to Main Street may necessitate a shuttle service depending on the event and the demographic mix of attendees. 2.6 TRAILS AND NATURAL AREAS Orono has some exceptional trails and natural areas that link the downtown area with other parts of the community. The Sidney Rutherford Walk from the north end of Main Street along the Orono Creek to the south and then further to Orono Park is an asset for the residents and tourism. The Orono Crown Lands is a 633 acre parcel of predominantly forested lands that is owned by the Ministry of Natural Resources and managed by the Orono Crown Lands Trust for public use and enjoyment. Orono Plan These trails and natural areas can be further enhanced and provide a tourism resource for the community. The trails, fishing, nature study and countryside are an integral part of the community's identity and should be carefully and skillfully promoted but not exploited. 2.7 ACCESS/TRANSPORTATION One of the ongoing issues for Orono is the access challenges it faces from Highway 35/115. The slogan for Orono could be "hard to get to but worth the effort". To identify the best route for accessing Main Street from Taunton Road and at Ochonski Road additional signage would be beneficial. The extension of the Clarington Transit routes to Orono a couple of days a week provides better access for the residents to services. Main Street and Taunton Road are Regional Roads and as such the overall design for the roads has to be reviewed and approved by Durham Region. The items recommended such as improvements to the turning movements at Taunton and Main are under review by the Region and the Region is replacing the street trees along Main Street. It was indicated during the process of the CIP that the Region would entertain increasing the parking along Main Street by changing the orientation to angle parking, this was not endorsed by the CFG. While angle parking can increase the potential for landscaping and bulb-outs the number of parking spaces gained is minimal, the major advantage of angle parking is the traffic calming effect it has on wider streets. PAGE 6 'k 2.8 ORONO COMMUNITY IMPROVEMENT AREA Part IV of the Planning Act states that the Council of a municipality may, by By-law, define an area of the municipality as an area to be examined for community improvement. The Council may, after such examination is completed, prepare Official Plan provisions with respect to the implementation of the CIP. Approval of a by-law to study an area does not stop any type of activity from being conducted if that activity complies with the current regulations in place. The purpose of the By-law is only to delineate the area to be studied. A larger contextual area for the study boundary included the area surrounding the urban core of Orono. While this area does not correspond with the urban boundary it provided the opportunity for the CIP to comment on urban boundary expansion, the Highway 35/115 corridor, other policies that affect Main Street and access issues. The Orono BIA has a very limited geographical boundary being from Station Street north along Main Street to Centreview. It includes the businesses on Church Street between Park and Centreview. In total there are only 20 some commercial properties in the BIA, although some buildings have more than one merchant; and some merchants occupy more than one property. The BIA is designated by By-law 81-1 as amended by By-law 94-44 of the Municipality and falls under the legislation in the Municipal Act. Discussions during the CIP process suggested expansion of the BIA or the creation of a separate Chamber of Commerce to promote business in the Orono area. It is not particularly practical to expand the geographical boundaries of the BIA as the other commercial properties are dispersed, or are located well outside the urban area. A Chamber might attract members from the Highway 35/115 corridor and other businesses; however, the same goal of increasing membership and spreading the Orono Community Improvement Plan workload carried by the BIA could be achieved by continuing the practice of"associate members" in the BIA. The BIA and Municipality have drafted a brochure that promotes the BIA and includes businesses in the greater Orono area, it is this type of cooperative venture that Orono has become well known for and should continue to practice and to promote. Cross-marketing among the different businesses and venues will help maintain the strong community connections and build additional business support networks. Figure 2 PAGE 7 x„ 3.0 COMMUNITY IMPROVEMENT PLAN PROCESS The Community Improvement Plan as contained in Section 5 of this document has been prepared in accordance with the provisions of the Planning Act, 1990, R.S.O. and Municipal Act, 2001. The process included a community focus group, community forums, notification to the owners of property along Main Street, a community newsletter (see Appendix 1) and numerous media reports during the process. Stakeholder input was obtained throughout the process. The process included a statutory public meeting held in accordance with Section 17 of the Planning Act, 1990 R.S.O. The statutory public meeting was advertised in the local newspaper. The statutory public meeting was held on February 7, 2005 to explain the CIP and receive feedback. A copy of the statutory public meeting notice is included in Appendix 2. 4.0 PROBLEMS AND DEFICIE 4.1 PREVIOUS IMPROVEMENTS A number of improvements have been undertaken through both public and private initiatives. The beautification efforts by the Orono Horticultural Society are evident throughout the town. Signage has been installed by both the Orono BIA and the Municipality to identify the Main Street area. Benches were added along Main Street as part of the Millennium Project. Development of a seating area at the north end of Main Street near the intersection of Mill provides a focal point, rest area and entrance to the Sidney B. Rutherford Walk. Orono Community Improvement Plan Better coordination between the different initiatives could provide a more consistent character and should be considered when additional improvements are made. 4.2 SIGNAGE AND FACADE IMPROVEMENTS One of the major issues identified during the study was the lack of adequate and consistent signage at the access points to Orono. The Municipality and BIA can co-operate on entrance and wayfaring signage improvements as part of this Community Improvement Plan. Signage for the individual merchants along the Main Street has also been a challenge and is recommended as one of the grant programs for this CIP. The building stock along Main Street is really the face of Orono to the greater public. Some of the buildings have deteriorated over time and require some restoration work. Others have undergone facelifts that have not maintained the architectural integrity of the building. In some cases a change in colour, or modification to the exterior surface could improve the look of the building. Some visualizations of PAGE 8 rl-z different possibilities were prepared during the CIP and reviewed with the owners. These are merely suggestions of what could or might be. One of recommendations of the CIP is to provide incentive grants for the refurbishment of Main Street facades. 4.3 STREETSCAPE IMPROVEMENTS A severe pruning of the street trees and lack of sufficient root area has caused them to decline; the Municipality and Region are coordinating their efforts to have the street trees replaced in the fall of 2004 as part of this Community Improvement Plan. Other streetscape improvements have been suggested at the Orono Town Hall to address the lack of a civic gathering space along the Main Street. In addition, a more sensitive sidewalk treatment to address the grade change on the eastern side of Main Street is being recommended as part of this CIP. Orono Commun Plan 4.4 PARKING The issue of parking was identified very early in the CIP. Parking is limited to the Main Street for the commercial businesses. Some of the merchants rent parking off-site for their employees, the second floor residential tenants have limited parking at the rear of the buildings; due to the proximity of the valley lands and areas necessary for septic beds, expansion of any parking at the rear of the buildings is not feasible. A few additional parking spaces can be added along Main Street (near the intersection with Mill). While there is ample parking off-site (at locations like the fair grounds and park) the distance from these remote sites means it has limited applicability for downtown use. The only Municipal parking in Orono is provided at the library; and serves the library. It can not become an alternate location for merchants or employees because of the operational hours of the library and the need to provide parking for the staff and patrons of the library. While the Region would allow the orientation of parking along Main Street to be angled, the main advantage of introducing angle parking is having additional areas at the corners to create landscape features PAGE 9 R�'1 and slowing down traffic. The CFG did not view this as an advantage given the other difficulties when backing out of angle parking. As part of this CIP it is recommended that the Municipality amend the land acquisition strategy and seek out a site for municipal parking in the vicinity of Main Street. 4.5 HOUSING GROWTH There is limited capacity within the municipal water system for additional (approximately 60) households to be added, these homes would have to have their own septic system(s). There are some undeveloped lots within the urban core of Orono, and the possibility of some additional land severances; however, to reach the potential of 60 homes an urban boundary expansion would be necessary, this in turn would require an amendment to the Clarington and Durham Region Official Plans including the appropriate justification and studies. During the process of the CIP the introduction of the Greenbelt Legislation and Orono's identification as a hamlet by the Province rather than an urban area has left Orono with limited options for housing growth in the near future. 4.6 ORONO CROWN LANDS TRUST One of the most significant assets for Orono is the Orono Crown Lands. These are comprised of the former provincial forest nursery and research station that was operated by the Ministry of Natural Resources from 1922 until 1996. The property boasts extensive forest lands that surround portions of Wilmot and Orono Creeks. When the forest station was closed, a portion of the original lands were sold and a public consultation process led by the MNR offered community input into the future management of the remaining lands. This led to the formation of the Orono Crown Lands Trust (OCLT) in 2001. As a local registered non profit charitable organization working in partnership with the MNR, the Trust is actively involved in the day-to-day operation and long-term stewardship of the property. To date, they have played a lead role in the Orono Community Improvement Plan development of the trail system and parking areas and, more recently, in natural heritage interpretation and marketing of the property. Various opportunities exist for partnerships between the Trust, the MNR and community groups, such as the Durham Land Stewardship Council, to support specific projects and enhance public enjoyment. Funding from the Ministry of Natural Resources agencies is very limited. Other government agencies such as the municipality and conservation authority have to date not supported the OCLT financially. The OCLT is taking a lead role in securing funds for daily maintenance and management through foundations, local organizations and individual donors. The OCLT is an anomaly as it is not a true land trust (typically Trusts own the property they manage), these Crown lands are being managed by the province at arms length through the OCLT. As such the OCLT relies upon the good will of many to accomplish its goals and objectives. Improved communication with all the various stakeholders and additional support from the Municipality either through in-kind contributions and/or co-ordination efforts will benefit the resource and ensure on- going public access and enjoyment. PAGE 10 The Orono Crown Lands are somewhat of an orphan. The Municipality and Conservation Authority do not support the Trust financially and funding for capital and operational items are the responsibility of the Ministry. However, the Ministry does not provide any direct or ongoing funding but rather makes grants available through a number of its programs. Thus, the ongoing development and management has been spearheaded by the Trust with funding from foundations, local organizations and individual donors. Better communication and cooperation among all of the organizations is needed to ensure that this resource does not fall between the cracks and into decline. 4.7 COMMUNITY RESOURCES Orono has a number of community resources that contribute to the quality of life of its residents. The Orono Arena, Town Hall, Park, Library and Post Office are part of its civic resources. The churches, former forestry lands, senior's facility and fair grounds also contribute. The grocery store at Armstrong's Plaza and auction facilities at Silvanus Gardens are privately owned facilities that provide for public gathering spots as do all the shops along Main Street. Part of the charm and resourcefulness of Orono is its small town character. There are two notable items missing from Orono's commercial mix that should be encouraged. First is a medical centre which has been the focus of a concentrated campaign from a number of the community leaders. The Municipality has been involved in this process and has offered to support the development Orono Community Improvement Plan of a medical centre through its community grant program and other incentives. Second is a farmer's market which could be a focus for the greater local agricultural community and an ongoing attraction for tourists and day-trippers from other parts of Durham Region and the greater Toronto area. The Economic Development Officer is pursuing this initiative to determine its feasibility and location. 4.8 COMMERCIAL OPPORTUNITIES Orono has historically had a strong downtown because of the diversity or commercial mix of the businesses that existed along Main Street. It was also the focus of the surrounding agricultural community. With the decrease in travel times and greater variety of goods available from larger suppliers the focus for the Main Street merchants is shifting. Some of the merchants have responded by specializing to meet their new audience, others have changed their store hours while others have focused on customer services. Regardless of what this CIP recommends, the commercial mix of the downtown will continue to shift and remold itself in response to the market. The opportunity that exists for merchants is in finding a niche market and attracting the audience. The downtown merchants of Port Hope have very successfully"branded" the downtown and responded to the demand of antiques and home furnishings; the remainder of the business are spin-offs to this core, including a number of restaurants, personal services (such as spas and aesthetics) and home occupations such as Bed and Breakfasts. Orono is already beginning to brand itself and develop a niche market as an alternative to Port Hope with the antique market and auction house. There are gaps in the commercial mix which can be filled by savvy business; they are in PAGE t t the food service industry, accommodations and providing a unique experience for the day-tripper. There are some opportunities for expansion of dry industrial uses on lands currently zoned for such uses in Orono. Examples of dry industrial uses are contractor yards and self-storage units. 4.9 EVENT CO-ORDINATION The Orono BIA has tried to maximize its impact by establishing a website at visitorono.com and the staging of special events. The limited number of members continues to hamper the efforts of the BIA. However, development of an associate membership and a demonstration of the benefits of membership (through publication of marketing brochures) could alleviate some of the its volunteer fatigue issues. The possibility of the BIA partnering with other community organizations (such as Orono Fair and the Great Canadian Band Festival) to hire an event coordinator should be investigated. Seed funding for such a position may be available through Human Resources Development Canada or other provincial of federal programs. Orono Community Improvement Plan 5.0 RECOMMENDATIONS It is recommended that the Orono Community Improvement Plan consists of grant programs (as detailed below), capital funding for improvements located on municipal lands (such as streetscape works), property acquisition, and ongoing liaison with the Orono BIA, Orono Crown Lands Trust, Orono Town Hall Board and others as outlined below. 5.1 GRANT PROGRAMS 5.1 .1 SIGNAGE PROGRAM The Municipality of Clarington may provide a grant for up to 50% of the cost of new business signage for the merchants along Main Street. The signage program will have criteria to ensure that business signage reflects the historic character of Main Street. PAGE 12 5.1 .2 FAreADE IMPROVEMENT PROGRAM The Municipality of Clarington may provide a grant for up to $5000 of the 5.2 CAPITAL.IMPROVEMENTS 5.2.1 PARKING The Municipality of Clarington will further amend the "Land Acquisition Strategy, 2000" to include lands in Orono for municipal parking. Subject to annual budget approval monies will be set aside in a reserve account to fund the purchase and development of a municipal parking area. 5.2.2 STREETSCAPE WORKS The Municipality of Clarington will set aside, subject to annual budget approval, monies to fund the redevelopment of the streetscape, specifically the creation of a civic gathering space along the Main Street Orono Plan and a more appropriate means of addressing the grade difference between the sidewalk and the street. Streetscaping examples from other PAGE 13 F, 7 5.2.3 STATION STREET RECONSTRUCTION The Municipality of Clarington independent of the CIP, will reconstruct Station Street between Highway 35/115 and Main Street, in 2005. The reconstruction and resurfacing will conform with the community character and address pedestrian access issues. 5.2.4 SIGNAGE AND ENTRANCES The Municipality of Clarington will work with the Region of Durham to address entrance and access issues to Main Street from Taunton Road. The Municipality will request that the Region provide landscape screening of the Regional Works Yard to enhance the entrance. The Municipality will work with the Region of Durham and Ministry of Transportation to improve the signage and entrances from Regional Roads to Orono and Highway 35/115. The Municipality of Clarington will work to improve the local road entrance signage including wayfare signage within the urban boundary of Orono. 5.2.5 COMMUNITY RESOURCES AND COORDINATION The Municipality of Clarington will work with the Orono BIA and other organizations to improve the cross-marketing of events and attractions. An example of this co-ordination and co-operation is the linking of organizations with funding programs and/or agencies and providing letters of support. Another example is the communication of community events through the municipal page and municipal website. The Planning Services Department will continue to act in a co-ordinating role for the improvements as outlined in the CIP. Orono Community Improvement Plan 5.3 IMPLEMENTATION The Community Improvement Plan will be implemented through the provisions of Chapter 22 of the Clarington Official Plan and Section 28 of the Planning Act, 1990, R.S.O. The overall implementation of the grant programs shall be the responsibility of the Planning Services Department. All of the grant programs will be administered on a first come first served basis to the limit of available funding in accordance with the administrative rules governing this and other grant programs. The Community Focus Group that has provided direction to the Planning Services Department and Clarington Board of Trade for this study has been an integral part of the process. They have provided information, direction and communicated with their respective organizations and groups about the Community Improvement Plan and process. Having an implementation group similar to the focus group to ensure that the issues identified in the CIP are being pursued would be beneficial. A terms of reference should be created and organizations invited to form this liaison group. The community liaison groups mandate is intended to complement, not duplicate the work that the Orono BIA and other community organizations are already doing. 5.4 FUNDING SOURCES All of the grant programs described in Section 5.1 and further detailed in Appendix 4 are funded solely by the Municipality of Clarington. Should funding for Community Improvement Plans become available from other levels of government they will be applied where applicable and in keeping with the recommendations of this CIP. PAGE 14 - 7 5.5 GENERAL RULES The provision of grants as described in Sections 5.1 shall be administered on a first come first served basis to the limit of available funding. Specific details regarding the grants and administrative procedures are contained in Appendix 4 to the Plan. Terms and conditions of any grant program and administrative procedures detailed in Appendix 4 may be changed, altered, amended or modified by the Municipality of Clarington without the necessity of an amendment to this Community Improvement Plan. The addition of a grant program shall require an amendment to this CIP; however, the Municipality may discontinue any program without requiring an amendment to this Plan. 5.6 INTREPRETATION Section 5 of this document, along with Figure 1 (Map of CIP area) shall form the actual Community Improvement Plan for the Orono Community Improvement Plan area. Sections 1 through 4 and Figure 2 and Appendices 1 through 4 do not constitute part of the actual Community Improvement Plan. Changes to the Orono Community Improvement Area boundary or addition of a grant program shall require an amendment to this Plan. This Plan has been prepared in accordance with, and shall be deemed to conform to, the Clarington Official Plan. This Plan shall be referred to as the Orono Community Improvement Plan for Clarington. At such time as other Community Improvement Plans are prepared for this or other areas, this title may be modified for clarification purpose without requiring an amendment to this Plan. Orono Community Improvement Plan PAGE 15 AP'P'ENDIX 1 F w O M VEMENT PRA]EC� T" n Newsletter#1 September 2004 1 1u What is a CIP? J p y A g i vlS n:. n .lard s � Y ■ s w l °.a matt - w-, IlUTO PdF S t - • 'ub � nvfl rtErspltxaia'�- � A community of studies identified in assembly strategies, improvement plan the Planning Act, tax abatement for (CIP) articulates a Municipal Act, and brownfields, develop- vision for the contin- official plans. They ment charge exemp- ued prosperity of an are special because tions or impositions area. It is based on an upon completion and for a specific portion assessment of past adoption, they give of the municipality. In experience and future the municipality extra addition, they may be prospects, along with powers, such as the eligible for funding a realistic "road map" ability to provide from the Provincial or of how to get there, facade grant and loan Federal governments. CIPs are special types programs, land Why does Orono need a CIP? The Orono Business Improvement Area approached Council, asking for assistance in business retention and expansion. Council endorsed the CIP process as an opportunity to assist the BIA and the community with some of the issues it is facing, including: • Difficulty attracting customers to Main Street off Highway 35/115 • Competition with larger centres for business • Orono has wonderful events, but there is volunteer fatigue, and the com- munity does not benefit to the maximum from these events; there could be more spin-off PAGE 2 ORONO COMMUNITY IMPROVEMENT PROJECT Newsletter #1 CIP Study Area It The boundary of the study area encompasses much more than the urban core of Orono. a J z This is so that we can work with the com- r� ( � s ( k a` G munity that surrounds and impacts Orono. This will also allow for the creation of poli- cies that affect what will happen in the sur- ' rANT s t ' +' rounding area, such as what happens along it t Highway 35/115. it CID M, ar u I It I ' F Steps in a CIP Process • Community forum • Community focus group L t _. • Development of vision statement 1 Y ^A - • Development of goals and objectives 1 x}; ( � r'( • Adoption of CIP 4 Ca mu 1 €av n Area • Implementation of recommendations Community Forum The Clarington Board of Trade where they addressed specific The short term initiatives from the and Municipality held a commu- questions about the community forum include: nity forum on June 18th, 2003. and how they would/would not The purpose of the forum was to like to see it change. get feedback from the residents • Signage and also to determine if there was • Brochure public support for a CIP. There Both short and long term initia- • Cross-marketing were approximately 80 people in tives emerged from the communi- attendance. The attendees partici- ty forum. pated in a brainstorming session The preparation of a CIP was identified as a positive next step. Newsletter#1 ORONO COMMUNITY IMPROVEMENT PROJECT - PAGE 3 Community Focus Group A Community Focus Group CFG Members (CFG) has been established to guide the development of the CIP. Lorna Atkins A call for applications was pub- Orono Fair &Horticultural licly advertised and a focus group Society appointed. David Climenhage Great Canadian Band Festival Ann Dreslinski In order to develop a — — — — — — — — — — — Orono Town Hall vision statement for CFG MEETINGS ARE I Tom Henderson Orono, and to build I I Business Operator consensus around that I OPEN TO THE PUBLIC. John Montague John Slater vision for the future of I SEE REVERSE FOR 1 Clarington Resident Orono Crown Lands Trust Orono, it is important I Tino Montopoli Tim Tufts to obtain broad-based DETAILS. I Business Operator Business Operator input from a number of L — — — — — — — — — — — a (outside urban core) sectors of the community. Beverly Oda Yvonne Young Orono Resident Property Owner There are 13 CFG members, rep- Councillor Robinson Margaret Evelyn Rozario Zwart resenting a variety of interests. Orono BRA Orono BIA Vision Statement — What is it? A vision statement is a description ated and valued by local people. Vision statements are con- of an ideal state Therefore, it is cerned with how of being which based on the change and develop - community mem- knowledge of ment can be carried out bers believe is the BROAD STATEMENT OF local communi- so that it is in harmony desirable future I ties, and their with Its setting.VALUES TO GUIDE THE LISTING for their comtnu- unique apprecia- nity. It describes tion and under- the qualities and standing of their characteristics of the area appreci- own local areas. A Vision Statement for Orono The CFG are proposing the following vision statement for the Orono CIP: Bu:exceptional ng on its unique natural setting, varied cultural events and hiry, Orono is a vibrant community where residents enjoy an quality of life and visitors are always welcome. PAGE 4 ORONO COMMUNITY IMPROVEMENT PROJECT Newsletter#1 Priorities After developing the Vision Statement, the CFG determined some short term priorities for the CIP, that will be further explored to determine their feasibility and costs in the next steps of the process. Short Term Priorities • Fagade improvement(incentives and designs) • Parking for downtown (possible locations) • Design guidelines (for Main Street, infill and new residential development in long term) • Streetscape redevelopment • Event coordination assistance to BIA through geographical expansion, chamber, or other mechanism. .; " i Next Steps Based on the Street may be improved (fagade community recommendations for vision state- and streetscape- the CIP on October ment and rec- improvements). PUBLIC MEETING: 6, 2004 at Orono ommenda- Town Hall. Once tions, the There will be a I OcToBER ' the public has com- Municipality 7-00 Pm mented, the CIP can public meeting has prepared to obtain com- be written for sub- some visual- ments on the •RoNo TowN HALL mission to Council. izations of vision state- how Main ment and For More Information... For additional information relating to the Orono CIP, please contact Faye Langmaid at 905-623-3379. Comments can be e-mailed to flangmaid@municipality.clarington.on.ca or submitted in writing to Clarington Planning Services Department, 40 Temperance Street, Bowmanville, Ontario L I C 3A6. MUNICIPALITY OF CLARINGTON JEP696� PUBLIC INFORMATION CENTRE Orono Community Improvement Plan A Community Improvement Plan (CIP) is a special study that articulates a vision for a specific area of the municipality. CIP's give the municipality extra powers,such as the ability to provide a facade grant and loan program or other incentives to maintain the vibrancy of an area. The Municipality is holding a Public Information Centre to obtain feedback and comment from area residents and interested stakeholders prior to finalizing proposals and recommendations for the CIP. The Information Centre wil be held on: Date: Wednesday,October 6,2004 Time: 7:00 pm to 8:30 pm Location: OronoTown Hall 5315 Main Street, Orono Preliminary design plans will be available for review.Staff from the Municipality of Clarington,Board of Trade and members of the community focus group,will be in attendance to answer questions. For further information on this project,please contact: Faye Langmaid, Manager of Special Projects Municipality of Clarington 40 Temperance Street, Bowmanville,ON L1C3A6 Telephone:905-623-3379 Email:fangmaid @m unicipality.clarington.on.ca This notice issued on Thursday,September 16,2004 AM 5 111111111111111% �;. g f NOTICE OF PUBLIC MEETING APPENDIX 2 is ...PROPOSEDORONO COMMUNITY IMPROVEMENT PLAN TAKE NOTICE that the Council of the Corporation of the Municipality'' 3r of Clarington will consider a proposed Community Improvement Flan, under Section28 of the Planning Act,1990,as amended. The proposed Community Improvement Plan for Orono identifies a number of actions to be undertaken.by the Municipality and the community. It will enable the Municipality to otter incentives for sig- - - nage a improvements. This,Community improVent v "';f?lanappliestotha'area'sfownin, e`mapbelow` ' it '30: 3 Z i tt Ln .>,. L I I w:. A r.. 0 Q r I I O �. RW rc I CO 4 S s W son CL v 1C) Orono Community Improvement Area "Lr3- Planning File Nos.:. PLN 37.1 O PUBLIC MEETING L P1 The Municipality of Clarington will hold a public meeting to provide. interested parties the opportunity to make comments, Identify' N,. issues.and provide additional information relative.to the proposed community improvement plan. The public meeting will be held on: DATE: Monday,February 7,2005 - TIME: 9:30 a.m. a PLACE::Council Chambers,2nd Floor,Municipal - „H. -Administrative Centre, z 40 Temperance St,Bowmarwille,Ontario a _e '7 ANY PERSON may attend the PL meeting andror make written - or verbal representation either in support of or in opposition to the proposal. The start time listed above reflects the time at which the General Purpose and Administ aition Committee Meeting co m Co Co mences. If you cannot attend the Public Met9ting on this application you can d make a deputation to Council at th6ir meeting on Monday February 10 14;2005, commencing at 7:00 p.rn. Should you wish to appear C before Council,you must register with the Clerks Department by the . 3 Wednesday noon,February 9th,2Q05 to have your name appear in, LL the Agenda COMMENTS OR QUESTIONS? o If you wish to make awritten submission or if you wish to be noti- , fled of subsequent meetings or the adoption of the proposed Orono .- Community Improvement Plan,you must submit a written request :N to the ClerKs Department;--2nd floor, 40 Temperance Street Bowmanville, Ontario L1 C 3A6. A Community Improvement plan adopted by the Municipality of -- ,N: Clarington is forwarded to the Region of Durham for approval. `, Additional information relating to i the proposal is available for CL inspection between 8:00 a.m. and 5:00-p.m. at the Planning Services Department, 3rd Floor, 40 Temperance Street Bowmanville,Ontario L1C 3A6,or by calling Faye E Langmaid at(905) 623-3379 exter}sion 216 or by a-mail at flang- p maid@ municipalityclarington.on.cal - ., V a•esdoy January 26 2005 Orono Week£y Times - 6 ,epanmenr wan oe warx,ng vith area schools to provide CORPORATION OF THE 'rae maccine t students dents m MUNICIPALITY OF CLARINGTON ;nte vaccine m sfudenss in trade 7 and young people 15- Qf■ ■ / 1,✓ www municipality.clarington.On.ca - 0 19-yaar5 old.This program ZZ�-�- 905-6.1.3-3379 represents the first year of_ i/lgIIB wa y �iblic funding from the I province for meningococcal C-conjugate vaccine for chit- PROPOSED ORONO COMMUNITY IMPROVEMENT PLAN dren in specific age groups. _ During February and TAKE NOTICE that the Council of the Corporation of the by calling Faye March, the. Health Depart- Municipality of Clarington will ,under a proposed Langmaid at unici 623-3379 extension 216 or by e-mail at mend will beholding clinics in f Community Improvement Plan,under Section 28 of the fiangmaidQmunicipalily.darington.on.ca high schools across the 1 Planning Act,1990,as amended. - Region for students 15-to 19- I APPEAL years old to receive the 'I The proposed Community Improvement Plan for Orono If a person or public body that files a notice of appeal of a meningococcal C-conjugate I identifies a number of actions to be undertaken by the decision for the proposed Orono Community Improvement vaccine.Grade 7 students will Municipality and the community. It will enable the Plan to the Ontario Municipal Board does not make oral be offered the meningococcal Municipality to offer incentives for signage and fagade submissions at a public meeting or does not make written C-conjugate vaccine in April improvements. This Community Improvement Plan applies submissions before the proposed Community Improvement and May during the hepatitis to the area shown in the map below. Plan is adopted,the Ontario Municipal Board may dismiss B vaccine clinic that will be all or part of the appeal. held at the sane time at their Planning File Nos.: PLN 37.1 Dated at the Municipality of Clarington this 19th day of - January, 2005. school. Meningococcal C-conju_ PUBLIC MEETING vaccine prevents the The Municipality of Clarington will hold a public meeting to David Crome,M.C.I.P.,R.P.P. gate spread c meningococcal C provide interested parties the opportunity to make COm- 40 Temperance Street disease which can cause , ments,identify issues and provide atlditional information Director of Planning Services meningitis and severe blood relative to the proposed community improvement plan. The Bowmanville,Ontario public meeting will be held on: Municipality of Clarington infections. The vaccine pro- L1C 3A6 vides long-lasting protection against meningococcal sero- DATE: Monday,February 7,2005 group C bacteria. Bacteria TIME: Coo AM II /I It N PLACE: Council Chambers,2nd Floor, !I 1/ I from the saliva of an infected i I person can be spread by Municipal Administrative Centre, coughing or sneezing,kissing, 40 Temperance St.,Bowmanville,ON sharing water bottles and �� I! food, cigarettes,toothbrushes ANY PERSON may attend the public meeting and/of g II or lipstick. make written or verbal representation either in support "While rare, this type of of or in opposition to the proposal. The stag time list- ed above reflects the time at which the General "n ON a disease is highest for children ` under five and youth 15- to I Purpose and Administration Committee Meeting con- 19-years Old," explained Dr. mences I it I I Donna Reynolds, Durham Region Associate Medical If you cannot attend the Public Meeting on this appli- I Officer of Health. "This bac- cation you can make a deputation to Council at their - II II meeting on Monday February 14,2005,commencing II feria is ks in or coin-often responsible for at 7:00 p.m. Should you wish to appear before II I I II outbrea Council,you must register with the Clerics Department I munity, settings and tends to r-� It 1 cause a more severe form of by the Wednesday noon,February 9th,2005 to have 1 II illness", t your name appear in the Agenda. Students 12 years of age or I 15- to 19-years old who are COMMENTS OR QUESTIONS? - s unable to attend a school If you wish to make a written submission or If you wish based clinic can also receive to be notified of subsequent meetings or the adoption I the vaccine from their family of the proposed Orono Community Improvement Plan, I doctor or at a medical clinic. you must submit a mitten request to the Clerk's l I Department,2nd Floor,40 Temperance Street, 1 I e addition, as of last Bowmanville,Ontario L1C 3A6. ^' September, lounger children awn are eligible for[he vaccine on ACommunity Improvement Plan adopted by the or shortly after their first Municipality of Clarington is forwarded to the Region birthday. 4 1 From more information on of Durham for approval. meningitis or the meningo- J coccal C-conjugate vaccine, Additional information relating to the proposal is avail- et stone �t please call Durham Region able for inspection between 8:00 a.m.and 5:00 p.m.at Health Department at 905- the Planning Services Department,3rd Floor,40 Orono Community IfIIFVOVetllerlt Area 723-8521 or 1-800-841-7729, Temperance Street,Bowmanville,Ontario L1C 3A6,or ext. 2195 or visit I wwn¢region.durhmn:en.ca. ', ' APPENDIX 3 ORONO COMMUNITY FORUM SUMMARY OF COMMENTS JUNE 18TH,2003 The following is a summary of the comments made by attendees (approximately 80) of the Orono Community Forum on June 181h,2003 at Orono Town Hall. The comments were recorded as answers to the questions posed. The comments were as follows (bolded comments denote the most important issues to a particular group). The bolded comments received general consensus when put forward to the entire forum. 1. WHAT ARE THE DRAWBACKS OF LIVING IN ORONO? ANSWERS: Empty stores; • Limited supplies in town(i.e.stationary); • Public transit; • Lack of employment: full and part time and for students; • Parking, • Lack of materials in the library; • No sewers; • Limited local summer programs for youth and adults;local support for major events e.g. more in town and at fair grounds; • Pool open sooner and longer, • Another bank machine;and • Medical center. • No public transportation out: (for those without) cars,elderly; • Minimal retail selection; • Real estate prices high-to move into Orono;lack of availability of real estate and rental properties; • Lack of sewers limits growth; • Lack of jobs (lack of industry); • Lack of white linen restaurants (or fine dining restaurants); • No parking;and • Lack of youth activities. 2. WHAT ARE THE BEST THINGS ABOUT LIVING IN ORONO? ANSWERS: • Library within walking distance; • Essential businesses: bakery,drug store and newspaper; • Post office; • Arena; • Park, Swimming pool,Walking trail,Athletic association; • Community involvement:volunteers; • Fair; • Parades; • Churches;and • Friendliness. • Services easily accessible (you can walk there); • Neighbours (friendly community); • Crown Lands,walking trails,public pool and park; • Arena,Fair. used for community events • Mature trees: Orono does not look like a new development; • Traditional downtown: Main Street • Family oriented community:lots of families and children; • School located in town: keeps a youthful and lively feeling; • Horticultural society; • Community newspaper.we care about local events; • Established businesses; • Mosport • Kirby Ski Hill • Cat World • The Garden Path • Durham Farmer's Co-op • History of the town; • Fire department;and • Seniors community. 3. WHAT CURRENT BUSINESSES DRAW NON-ORONO RESIDENTS TO SHOP` HERE? ANSWERS: • Village Bake Shop; • Terrens; • Medessa on Main; • Orono Fuel and Lumber(cottonwood fabrics); • Garden Path; • Orono Antique Mall; Blue Berries;and • Cat World. • Cat World; • Lumber Yard; • Flower Shop; • Bakery; • Antique business; • Orono bike trails; • Orono park; • Orono arena;and • Orono fair,horse and dog shows. 4. WHAT BUSINESSES WOULD MAKE THE MAIN STREET MORE APPEALING? ANSWERS: • Downtown needs services; • Clarke library needs much outside maintenance on this beautiful building • Laundromat(more than we need services); • Car wash; • Communal service (badly needed, this is a necessity); • Public washrooms needed;and • Medical clinic for Orono. • Skateboard shop and/or park; • A fine dining restaurant(to attract tourists); • Need to identify an identity (i.e. an arts and crafts shop); • Public washroom; • Successful businesses; • Helpful businesses (i.e. customer services); • Use town hall; • Businesses that make use of natural beauty such as Orono's trails and park; • Everyday shops such as a drugstore; • Mostly locally owned businesses; • Butcher shop,Fruit market,small grocery market;Farmers market(at fairgrounds); • Independent bookstore; • Liquor store (Wine) and cheese shop (on Main Street); • Existing businesses should expand. FOLLOW-UP SUGGESTIONS? • Unchain the town: make it user-friendly; • Unique enterprises; • Advertise Orono's assets (i.e. bike trails); • Advertise in the Ontario Tourism Magazine,and • Install new signs for entrance to Orono. • Pub-finer eateries; • Antique gift shops; • Gallery to feature local artisans, musician theater(better use of existing venues); • Public transportation;and • Skate park. 5. ;WHAT WOULD YOU NOT WANT TO SEE CHANGED IN ORONO? ANSWERS: • Quaint homes; • Small business; • Library; • Park, • Fair grounds; • Community development; • No sewers (a split on this issue 50/50); • Public school. • Friendly village atmosphere; • Our local paper(loss of); • Open areas and spacious lots; • Public lands around Orono; • Downtown look; • Library (loss of); • Public services (loss of): • library • School • Would not want to lose Orono's parks and trails; • Small town atmosphere; • Forestry land; • School and arena; • Some growth but not high-density population; • Our independence from the Municipality;and • Link with the rural community. • Leave the school in town; • Leave the post office,library and fire department; • No MEGA developments or uncontrolled development; • No big box stores; Park,Crown Lands, trails (a sense of nature); Not to lose the family values of the community and its friendliness; • Keep the Main Street flavour,just make it so that it is a viable business atmosphere;and • Keep and improve existing services so people will want to spend their money here...it isn't necessary to bring lots more. Ili I 6. WHAT WOULD YOU LIKE TO SEE CHANGE IN ORONO? ANSWERS: • Businesses could improve street appearance by: • Cleaning windows • Sweeping sidewalks and the road curb more often • Communal service for the village; • Garbage containers need to be emptied more often and have lids; • Animal control doesn't follow up on resident complaints about cats and dogs:need better follow up; • Unused stores:place something in the windows to hide what is inside;and • Orono is not located on the maps in the Clarington Community Guide: add to the map(s). • Clean up facades on Main Street; (restore older buildings on Main Street); • Better signage; • Traffic barriers/reducers (i.e. crosswalk).;and • More soccer fields since there are 320 kids in Orono. • Advertise our assets (i.e. bike trails); • Attractions Ontario • Clarington Tourism Guide • Outside cafe and bar, • Better signage both into and out of Orono (i.e.signs for park and raceway); • Replace Watson garage with info booth;and • Advertise south entrance (35/115) as the main exit to "Lovely Downtown Orono" • Attitude (positive/negative) it can happen in Orono; • Trees: do not prune • Creativity: display positive attitude; • Put Orono on all maps; • Welcoming attitude (i.e.washrooms); • Welcome diversity; • Pretty fafade (i.e.Victorian or between the wars era); • Welcome youth; • More flowers (watered); • Outdoor eating(upper tier e.g. fine dining); • Close Main Street to vehicles;and • Perhaps move Peter Boots'signs to a place of prominence where they could be appreciated. SUMMATION The Orono Community Forum was an opportunity to brainstorm some ideas of how the village can and should change,and specifically what the residents in attendance do not want to see change.. The attendees (+/- 80) were very articulate and passionate about what they like about living in Orono. Some of the responses were surprising,such as the suggestion of a"finer"dining facility. While, others such as civic beautification and the promotion of public amenities can be built on. Debate over whether sewers and communal services will be a benefit or a drawback will continue. While people discussed growth and change;a common definition of these terms is needed("the take home assignment'. NEXT STEPS The results of the community forum will be reported out to Council (after the summer recess) along with a recommendation to prepare a Community Improvement Plan (CIP) that builds on the comments obtained at the community forum. Notes transcribed from the sheets prepared at the community forum. Should you have questions,clarifications or other comments please contact Faye Langmaid,Manager of Special Project Planning Services Department Municipality of Clarington 40 Temperance Street Bowmanville,Ontario L1C 3A6 905-623-3379 x216 flangmaid@municip ality.claringto n.on.ca ORONO COMMUNITY IMPROVEMENT PLAN Public Information Centre SUMMARY OF COMMENTS October,6,2004 The following is a summary of the comments made by attendees (approximately 40) of the Orono Community Improvement Plan, Public Information Cenre at Orono Town Hall. The comments were recorded as part of the question and answer period following the presentation of the recommendations of the community improvement plan. The traffic on Main Street(inside and outside downtown) are exceeding the posted limits and additional enforcement should be done. Other ways of slowing the traffic down should be considered. Additional signage at Taunton Road and Main Street is needed to let people know what's in Orono Who's responsible for line painting on Main Street,it needs to be done more often. The Regional Works Depot on Taunton Road is an eyesore can we suggest to the Region that they should landscape the area. Promote Orono though the local Bed and Breakfast establishments by providing specific information on restaurants and attractions. Get homeowners to participate in the beautification of Main Street. The Neighbourhood Watch program should be expanded to deal with vandalism and kids hanging out. Police should be notified of any vandalism of other law enforcement issues. NEXT STEPS The results of the public information centre(attended by the community focus group) provided support for the problems,issues and deficiencies that the group has been working on solutions to. The priorities set by the community focus group are in keeping with the sentiment of those attending the public information centre. Based upon the response the focus group has asked staff to complete the community irmprovemnt plan for presentation to Council in 2005. Notes from the comments made during the Public Information Session at the community forum. Should you have questions,clarifications or other comments please contact Faye Langmaid,Manager of Special Project Planning Services Department Municipality of Clarington 40 Temperance Street Bowmanville,Ontario L1C 3A6 905-623-3379 x216 flangmaid @municipality.claringto n.on.ca APPENDIX 4 GRANT PROGRAM 1.0 Signage Program This grant program is intended to assist business owners with financing the design and installation of new signage within the commercial zone (Main Street) of the Community Improvement Plan area as set out in By- law 2003-124 by providing a grant equivalent to 50% of the amount of new signage, not to exceed $2000. Area of Application The Signage Grant Program is available to all Orono BIA business owners within the Community Improvement Area as shown in Schedule A. Eligibility for Grant The applicants for a Signage Grant Program must be the registered business owner(s) and must install a new business sign within the Community Improvement Area, with the agreement of the property owner(s). The provision of the Signage Grant Program will be administered on a first come first served basis to the limit of available funding in accordance with any administrative rules governing this and other grant programs. The design of the sign will follow the general guidelines established during the Community Improvement Plan and in keeping with the historic character of the downtown. Backlight signs are not eligible for funding. The Planning Services Department can from our inventory of slides provide merchants with examples and potential sources of signage. General Terms of Grant Program Any Signage Grant will be provided as a one time grant to a BIA member business owner and represents an amount equivalent only to 50% of the value of the new sign with a maximum of$2000 grant. At the time of sign permit application, the applicant will pay all applicable application fees. If eligible, the Signage Grant will be provided following final inspection by the Planning Services Department representative. Other Programs Provided all eligibility criteria and conditions are met for this program, participation in the Signage Grant Program does not preclude the business and/or property owner from being eligible for other grant programs offered under the Community Improvement Plan. Work Already Commenced The Signage Grant Program will not be retroactively applied to signage where permits were issued prior to the commencement of the program. Procedures 1. Grant Application Submitted at Time of Permit Application The applicant is required to submit a completed Signage Grant Application form to the Director of Planning Services for approval. The applicant will include a copy of the Sign Permit Application including drawings detailing the proposed sign to be constructed and an estimate for the work to be undertaken. 2. Provision of Grant Following the completion of the work and final building inspection by the Planning Services Department, the Signage Grant will be provided for approved projects. Eligibility for Grant The applicants for a Signage Grant must be the registered business owner(s) and they must submit a letter from the registered property owner providing permission to install the sign with the sign permit application. Grants will be administered on a first come first served basis to the limit of available funding in accordance with any administrative rules governing this and other grant programs. Schedule A i N. - CENTREVIEW ST r PARK ST. —CO U - -- sTq r,0� U ��. U Orono BIA Signage Grant Program Possible BIA Sponsored Si na e Distinctive t r, r: • a�REA f III k �r a4'�rt' c r IR Sample of Corporate Signage waft with appropriate lighting. i tu� c Raised Letter Sign with MY SISTER'S CLOSET Han1 appropriate lighting. 5 j Painted Sign Painted Sign with appropriate lighting. 1 � f'1 3 Painted Sign Awning that includes sash signage. 5" t fij Y z � H1tEAMERS CAFE Raised Letter Sign t �r r t� -TWfie�7CarmfIPV6e�k Conapany Painted Sign I i r! g Raised Letter Sign olle$11FPhoto Stained Glass Sign . a. t �,tI"'IQUES - ; Painted Sign t �I I� I � w ce. ems( ,/ - ✓°r IT : y The ChIN i � F EA ai c tt �s YE49S 27YEMS. 9 ' III 1.1 Fagade improvement Grant Program This grant program is intended to assist property owners with the financing of building fagade improvements. Area of Application The Fagade Improvement Grant Program is available to the registered property owners within the Community Improvement Area for the Municipality of Clarington and more specifically for the Orono BIA commercial properties as shown on Schedule A and including Orono Town Hall. Eligible works include: ➢ Repainting or cleaning of the fagade and those parts of the building visible from adjacent streets or public areas; • Restoration of fagade masonry, brickwork or wood and metal cladding visible from adjacent streets or public areas; • Replacement or repair of cornices, eaves, parapets and other architectural features visible from adjacent streets or public areas; • Replacement or repair of windows and external doors on the street; • Entranceway modifications including provisions to improve accessibility for the physically challenged; • Redesign of the store front including landscaping and street furniture; • Restoration of original fagade appearance; • Replacement or repair of canopies and awnings; • Installation or repair of exterior lighting including fagade illumination; and • Such other similar improvements to the building exterior as may be approved by the Director of Planning Services. Eligibility for Grant The applicants for a Fagade Improvement grant must be the registered owner(s) of the property. Municipal staff will conduct a title search of the property and review property tax records. Property owners who are in arrears of property taxes are not eligible to receive the Fagade Improvement grant. The provision of any Fagade Improvement grant will be administered on first come first served basis to the limit of available funding in accordance with any administrative rule governing this and other grant or loan programs. The applicant is encouraged to work with the Planning Services Department who will provide comments on potential designs and restoration works. The applicant must submit a design and quotes from contractors at the time of building permit application. The design must be in keeping with the architectural integrity of the building and is subject to the approval of the Director of Planning Services. General Terms of Grant Program The grant covers up to 50% of the costs of the eligible work per building to a maximum of$5,000 per municipal street address or storefront, subject to an overall maximum of$45,000 per property owner for a building with multiple street addresses or storefronts. Other Programs Provided all eligibility criteria and conditions are met for this program, participation in the Fagade Improvement grant Program does not preclude the owner from being eligible for other grant programs offered under the Community Improvement Plan. However, at no time shall the total amount of grants provided to a property owner exceed $50,000. Work Already Commenced The Fagade Improvement Grant Program will not be retroactively applied to works started prior to the commencement of the program. Procedures 1. Grant Application Submitted at Time of Building Permit Application The applicant is required to submit a completed Fagade Improvement Grant application form to the Director of Planning Services for approval prior to commencing any works that are the subject of the grant application. The application will include a copy of the Building Permit application including drawings detailing the proposed improvement works. This may require drawings to be prepared by a Professional Engineer or Architect. 2. Description of Eligible Works and Submission of Quotations The Fagade Improvement Grant application will include a description of the eligible works and an estimate of the works to be undertaken in order to rehabilitate the fagade. The estimate shall be supported by a minimum of two estimates from qualified contractors for undertaking the eligible works and shall be consistent with the cost estimate indicated on the accompanying building permit application. The cost estimate should indicate a breakdown of items, description of works to be performed, etc. The grant will be provided on the basis of the cost of the actual works not to exceed the 50% limitation and the maximum of$5,000. 3. Inspection of Fagade Prior to approving a Fagade Improvement Grant, Municipal staff may inspect the building to review the condition of the fagade and the proposed improvement. A subsequent inspection may be done during the work. 4. Decision of Director of Planning Services The final decision as to how much of the proposed work, if any, is eligible for funding under the Fagade Improvement grant program will be made by the Director of Planning Services or designate. Prior to issuing a decision, the Director may request further drawings, cost estimates or other information. 5. Expiry of Approval If all eligibility criteria and conditions are met and funds are available in the Fagade Improvement grant fund, the Director of Planning Services or designate will approve the Fagade Improvement grant. A letter from the Director to the applicant will represent a commitment and will be valid for a period of 6 months. The Director at his/her discretion may provide an extension of 6 months. However, if the fagade improvements do not match the drawings, materials or intent of the original approval, approval may be withdrawn without appeal. 6. Inspection of Completed Work Staff from the Building Services Division of the Engineering Services Department will conduct an inspection of the completed work. Staff from the Planning Services Department will conduct an inspection to ensure the works are in keeping with the intent of the drawings and materials as originally approved. 7. Provision of Grant Following the inspection of the work and the receipt of invoices from the applicant the grant cheque will be issued. The grant will be advanced to the applicant only upon completion of works and progress payment will not be made. 8. Maintenance The property owner is obligated to take proper actions to maintain the improved and finished facades to the satisfaction of the Municipality. Future modifications that change the integrity of the architectural appearance are subject to the approval of the Municipality (at building permit time) and may be denied if they diminish the investment made by the Municipality in the fagade. MwAiaw Wow* a.m existing facade J Li f j „ LLLl/l Now existing facade with new signage 71 � new sigpage and facade treatments € Lj YL NNW L'' LL a ��•� �p']ra�.k _ l��j qFf l3 f� �¢.rr i}d��6��� �F# F� +v� e � - ,• <mrtNR focuAe -t �nswig t3.vi.- �...- d wsig�aµcaud GcaM uW pnn¢afa'oJc ! . \\����`� � . ® ��« �m � :��� �` ��� ^ � »�� , l�����2 �w ���j § F <\ .> . �v » � . m . �� �\» � - . a � y> . . .: : � © � � � < \ /�. . �y , . a . .��2� a«sa«« »ww � . v. . .. _ ��«»�mw . � , � : � . . :a w ] � �. . d�<\�� . )\\\t ( : w������T2 � : y �y���y � � � . ��� } . � �.»» \�. : . y ����y, 1 � ���:��< 2 . . . . . �� . �\ �����, . �� �� ° � . . . �y \��. � : . � , . � d � � � � � . . � .. � � : / . ... . � � { : , � �� � � � ® \« : :�� � R �iic d ,e tin facade ,x r �Ila e 3. �- NF,V✓ Sl0Rli', NAM1, Fz _M M6 sIF` R `new signage and facade treatmetita /ending!/ae lYgr MEMO TO: Mayor John Mutton and Members of Council FROM: Joseph P. Caruana, Director Community Services Department DATE: February 2, 2005 RE: Report CSD-03-05 —2005 Municipal Grants Addendum Information In fallow up to our meeting on January 31St to review the 2005 grant applications, I am providing the following information as requested: Application — 05-18 — Darlington Men's Select Soccer League The Darlington Men's Select Soccer League is an arm of the Darlington Soccer Club Inc. The Darlington Men's Select Soccer offers soccer opportunities for men's recreational and competitive play. The Darlington Men's Select Soccer League consists of 3 league administrators, 12 league directors and 240 players. The DMSSL pays their registration fees to the Darlington Soccer Association for the purposes of their registration with the Ontario Soccer Association etc. The annual budget for the operation of the DMSSL is attached to the application. The basis of the grant application is based on support for the 125th Anniversary celebrations of the Darlington Soccer Association. The Darlington Soccer Club Inc. has the distinction of being recognized as the oldest soccer organization in Canada, with 2005 marking their 125th year of competition. The club originated as two leagues; one representing communities of Darlington Township and the other representing communities of Clarke Township. However in the 1930's, both leagues amalgamated to become the Darlington Soccer Club Inc. In those early days the players played for the community in which they lived. Although today's players come from all over Clarington, the league has kept the history alive by naming the teams after the early communities. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F (905)623-5506 Page 2 The 2004 season saw 12 teams playing under the banners of Bowmanville, Burketon, Courtice, Hampton, Maple Grove, Newcastle, Orono, Solina, and Tyrone to name a few. The majority of the 240 registrants are Clarington residents, however some are players who have come up through the Darlington Soccer Club program but are now living in adjacent communities. The Darlington Men's Select Soccer League has applied for a grant of$5,000.00 to support their 125`h Anniversary. There are a number of events scheduled for municipal fields and facilities. The DMSSL is a direct affiliate of the Darlington Soccer Club Inc. The Darlington Soccer Club Inc. has not applied for a grant in 2005. Application 05-25 Rotary Club of Courtice Since 2000, two Service Clubs have applied for funding through the Municipal Grant process. In 2003, the Kinsmen Club of Bowmanville applied for a grant of $2,000.00 to run a variety of programs including squirt hockey, tours, family days and a home show. They were awarded $1,000.00 In 2004, Kendal Loyal Orange Lodge 405 applied for a grant of $2,500.00 to improve the facilities of their Orange Hall and assist them in fundraising for charities. Their request was denied. Application 05-08 Beech Centre Board and 05-31 Clarington Older Adults The Director of Finance is currently meeting with the Beech Centre Board and will be reporting back to Council in the near future. The intention is to phase out the Beech Centre Board and the Clarington Older Adults from relying on the Municipal Grant Process and to incorporate them into the annual tax base, similar to the Visual Arts Centre, Clarington Youth Advisory Committee and the Clarington Museums and Archives. For this year, the Director of Finance is recommending Council consider this grant application through the Municipal grant process. Future funding will be addressed through a separate report to Council from the Director of Finance. Page 3 Additional Application — Newcastle Community Hall (summary sheet attached) This application was received in January and was submitted directly to the Finance Department for consideration. The $13,000.00 amount requested is in excess of the maximum $5,000.00 grant limit identified under the grant program and the balance will be referred to the budget process. In 2004, the Newcastle Hall Board also requested $13,000.00 of which $5,000.00 was awarded through the grant program and the balance referred to budget discussions. Additional Application - Kendall Eagles Baseball Club (summary sheet attached) As you are aware, the Kendall Eagles submission was received in January and missed the deadline for inclusion in Report CSD-03-05 and should be considered under the municipal grant process. The Kendall Eagles Baseball Club have requested funding in the amount of$2,500.00 for support of their senior men's baseball team. I trust this information satisfies all questions raised on Monday evening. If you require further information, please don't hesitate to call me. Joe aruana /j attach. cc: Frank Wu, CAD Nancy Taylor, Director of Finance MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT OGRANIZATION: NEWCASTLE COMMUNITY HALL APPLICATION # 05-36 CONTACT NAME Gabrielle Beil DESCRIPTION OF PROGRAMS AND SERVICES: Communitv Hall,wedding,fundraiser. meetings and community events. TOTAL MEMBERSHIPIPARTICIPANTS: REVENUE 2004 2005 TOTAL I $76,978.00 $82.252.00 EXPENSES 2004 2005 TOTAL EXPENSES $72,746.00 $80,940.00 NET OPERATION—EXPENSES 1 2004 2005 LESS REVENUE $4,232.00 $1,312.00 SURPLUS SURPLUS MUNICIPAL GRANT HISTORY: 2003 GRANT 2004 GRANT 2005 GRANT APPROVED APPROVED REQUESTED i$13.000.00 $5.000.00 $13,000.00 ( lus refer to budeet) MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT OGRANIZATION: KENDAL EAGLES BASEBALL CLUB APPLICATION#x'05-3J CONTACT NAME Mark Foster DESCRIPTION OF PROGRAMS AND SERVICES: Senior men's baseball team. TOTAL MEMBERSHIP/PARTICIPANTS: REVENUE — 2004 2005 TOTAL $9,097.83 N/A EXPENSES 2004 2005 TOTAL EXPENSES $3,983.20 N/A NET OPERATION—EXPENSES 2004 2005 LESS REVENUE $5,159.20 N/A SURPLUS MUNICIPAL GRANT HISTORY: 2003 GRANT 2004 GRANT 2005 GRANT APPROVED APPROVED REQUESTED N/A N/A S2.500.00