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HomeMy WebLinkAbout10/17/2005 f g General Purpose and Administration Committee YJI Minutes October 17, 2005 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, October 17, 2005 at 9:30 a.m., in the Council Chambers. ROLL CALL Present Were: Mayor J. Mutton Councillor A. Foster Councillor D. MacArthur Councillor G. Robinson Councillor J. Schell Councillor C. Trim Absent: Councillor P. Pingle Also Present: Chief Administrative Officer, F. Wu Deputy Fire Chief, Emergency Services, M. Berney Director of Engineering Services, T. Cannella Director of Community Services, J. Caruana Director of Planning Services, D. Crome Director of Operations, F. Horvath Director of Corporate Services, M. Marano Director of Finance/Treasurer, N. Taylor Deputy Clerk, A. Greentree Administrative Assistant to the Clerk, H. Keyzers (attended until 10:29 a.m.) Mayor Mutton chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated for this meeting. MINUTES Resolution #GPA-391-05 Moved by Councillor Robinson, seconded by Councillor MacArthur THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on October 3, 2005, be approved. CARRIED - 1 - General Purpose and Administration Committee Minutes October 17, 2005 PRESENTATION Norma Kennedy, Christian Horizons, appeared before Committee advising that Christian Horizons is celebrating 40 years of services to children and adults with developmental disabilities. The anniversary event will include a fundraising dinner that will provide for children with disabilities both in Ontario and internationally to attend summer camp in their respective communities. Ms. Kennedy is requesting municipal support of this event and permission to use the Municipality's logo in conjunction with their celebrations. DELEGATIONS Gail Rickard, Member of the Clarington Library Board appeared before Committee regarding the proposed Newcastle Library Branch. Ms. Rickard is requesting that the recommendations contained in the "Newcastle Village Community Library Needs Assessment Study - Final Report September, 2005" be endorsed in principle and she is requesting that the Memorial Park site be the Clarington Public Library Board's preferred site for a new Newcastle Branch Library. PUBLIC MEETING (a) Proposed Taxi By-law Report: CLD-040-05 No one spoke in opposition to or in support of the proposed by-law. (b) Proposed Peddlers By-law Report: CLD-041-05 No one spoke in opposition to or in support of the proposed by-law. Councillor Schell chaired this portion of the meeting. (c) Subject: Applicant: Report: Application to Amend the Zoning By-law 84-63 Shell Canada Products Limited PSD-122-05 Bruce Howarth, Junior Planner, gave a verbal report pertaining to Report PSD-122-05. Barb Buttonshaw circulated a petition in opposition to Report PSD-122-05. She noted that this area has always been residential, with the exception of the gas station itself, and that there is no need for further commercial development. Ms. Buttonshaw expressed concern that the property values for the area residents will go down. Area residents are also opposed to the proposed 24-hours of operation. - 2 - General Purpose and Administration Committee Minutes October 17, 2005 Robert Dragicevic, Walker Nott Dragicevic Associates Limited, spoke on behalf of Shell Canada. He noted that the presentation from Mr. Howarth covered his client's proposal. Shell Canada has had a long standing interest in this site and this application would result in significant improvements including landscaping and controlled access to the facility. Mr. Dragicevic noted that the 24-hour operation identified in Report PSD-122-05 is allowable within the municipality's by-laws. Access to the facility will occur from Liberty Street only and the proposed fuel tanks are the latest design in environmental standards. The garage area will be located in the northwest corner and will be totally enclosed. He advised that the kiosk is a relatively small building that will only serve Shell Canada's gas patrons. Joe Cavello was present to answer questions of the Committee. (d) Subject: Applicant: Report: Application to Amend the Zoning By-law 84-63 Leslie D. Chatham PSD-123-05 Bruce Howarth, Junior Planner, gave a verbal report pertaining to Report PSD-123-05. No one spoke in opposition to or in support of this application. PLANNING SERVICES DEPARTMENT REZONING TO PERMIT A CONVENIENCE STORE ACCESSORY TO A MOTOR VEHICLES SERVICES STATION Resolution #GPA-392-05 Moved by Councillor Robinson, seconded by Mayor Mutton THAT Report PSD-122-05 be received; THAT the rezoning application submitted on behalf of Shell Canada Products be referred back to staff for further processing and preparation of a subsequent report; and THAT all interested parties listed in Report PSD-122-05 and any delegations be advised of Council's decision. CARRIED AS AMENDED LATER IN THE MEETING (SEE FOLLOWING AMENDING MOTION) - 3 - General Purpose and Administration Committee Minutes October 17, 2005 Resolution #GPA-393-05 Moved by Mayor Mutton, seconded by Councillor MacArthur THAT staff examine the feasibility of hours of operation. CARRIED The foregoing Resolution #GPA-392-05 was then put to a vote and CARRIED AS AMENDED. REZONING TO PERMIT 2 SINGLE DETACHED DWELLINGS APPLICANT: LESLIE CHATHAM Resolution #GPA-394-05 Moved by Councillor Trim, seconded by Councillor Robinson THAT Report PSD-123-05 be received; THAT the rezoning application submitted by Leslie Chatham be referred back to staff for further processing and preparation of a subsequent report; and THAT all interested parties listed in Report PSD-123-05 and any delegations be advised of Council's decision. CARRIED VALLEYS 2000 ONGOING FUNDRAISING AND FINANCIAL SUPPORT Resolution #GPA-395-05 Moved by Councillor MacArthur, seconded by Councillor Foster THAT Report PSD-124-05 be received; THAT the $50,000 interest free loan to Valleys 2000 (Bowmanville) Inc. be deemed a grant; and THAT Rev. Frank Lockhart, Chair of Valleys 2000 be advised of Council's decision. CARRIED - 4 - General Purpose and Administration Committee Minutes October 17, 2005 APPLICATION FOR REMOVAL OF HOLDING SYMBOL APPLICANT: PORT OF NEWCASTLE MARINA VILLAGE LTD. Resolution #GPA-396-05 Moved by Councillor Robinson, seconded by Councillor Trim THAT Report PSD-125-05 be received; THAT the application submitted by Port of Newcastle Marina Village Limited, to remove the Holding (H) symbol be approved and that the by-law attached to Report PSD-125-05 to remove the Holding (H) symbol be passed and a copy forwarded to the Regional Municipality of Durham; and THAT all interested parties listed in Report PSD-125-05 and any delegations be advised of Council's decision. CARRIED APPLICATION FOR REMOVAL OF HOLDING SYMBOL APPLICANT: TRULLS ROAD FREE METHODIST CHURCH Resolution #GPA-397-05 Moved by Councillor Foster, seconded by Councillor MacArthur THAT Report PSD-126-05 be received; THAT the application submitted by Barry-Bryan Associates (1991) Ltd. on behalf of Trulls Road Free Methodist Church, to remove the Holding (H) symbol be approved and that the by-law attached to Report PSD-126-05 to remove the Holding (H) symbol be passed and a copy forwarded to the Regional Municipality of Durham; and THAT all interested parties listed in Report PSD-126-05 and any delegations be advised of Council's decision. CARRIED MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETINGS OF SEPTEMBER 22 AND OCTOBER 6,2005 Resolution #GPA-398-05 Moved by Councillor Trim, seconded by Councillor MacArthur THAT Report PSD-127-05 be received; THAT Council concurs with the decision of the Committee of Adjustment made on October 6, 2005 for applications A2005/036, A2005-0040 and A2005-0041; and - 5 - General Purpose and Administration Committee Minutes October 17, 2005 THAT Council concurs with staff that an appeal by the Municipality of the decision made by the Committee of Adjustment on September 22,2005 for A2005/037, is not warranted. However, should an appeal be lodged by another party, that Staff be authorized to defend its original recommendations. CARRIED Councillor Macarthur chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR AUGUST, 2005. Resolution #GPA-399-05 Moved by Councillor Schell, seconded by Councillor Robinson THAT Report EGD-036-05 be received for information. CARRIED OPERATIONS DEPARTMENT There were no reports considered under this section of the agenda. EMERGENCY SERVICES DEPARTMENT There were no reports considered under this section of the agenda. Councillor Robinson chaired this portion of the meeting. COMMUNITY SERVICES DEPARTMENT DURHAM LIVES! PHYSICAL ACTIVITIES - YOUTH FITNESS INITITATIVES Resolution #GPA-400-05 Moved by Councillor Schell, seconded by Councillor MacArthur THAT Report CSD-013-05 be received; and THAT Council endorse participation in the Durham Lives! Youth Fitness Initiatives FORTHWITH. CARRIED - 6 - General Purpose and Administration Committee Minutes October 17, 2005 LAKERIDGE HEALTH OSHAWA CARDIOVASCULAR PREVENTION AND REHABILITATION PROGRAM Resolution #GPA-401-05 Moved by Councillor Trim, seconded by Councillor MacArthur THAT Report CSD-015-05 be received; THAT Council endorse the Community Services Department role as a partner in the Lakeridge Health Oshawa Cardiovascular Prevention and Rehabilitation Program; and THAT the interested parties be informed of Council's decision. CARRIED Councillor Foster chaired this portion of the meeting. CLERK'S DEPARTMENT PROPOSED TAXI BY-LAW Resolution #GPA-402-05 Moved by Councillor Schell, seconded by Councillor Robinson THAT Report CLD-040-05 be received; THAT, provided there are no significant issues raised at the public meeting, the by-law attached to Report CLD-040-05 be forwarded to Council; and, THAT all interested parties listed in Report CLD-040-05 and any delegations be advised of Council's decision. CARRIED PROPOSED PEDDLERS BY-LAW Resolution #GPA-403-05 Moved by Councillor Schell, seconded by Councillor MacArthur THAT Report CLD-041-05 be received; THAT, provided there are no significant issues raised at the public meeting, the by-law attached to Report CLD-041-05 be forwarded to Council; and, - 7 - General Purpose and Administration Committee Minutes October 17, 2005 THAT all interested parties listed in Report CLD-041-05 and any delegations be advised of Council's decision. CARRIED Mayor Mutton chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT CONFIDENTIAL REPORT - PERSONNEL MATTER Resolution #GPA-404-05 Moved by Councillor Schell, seconded by Councillor MacArthur THAT Report COD-054-05 be referred to the end of the agenda to be considered at a "closed" meeting. CARRIED FINANCE DEPARTMENT HANDI TRANSIT GRANT Resolution #GPA-405-05 Moved by Councillor Schell, seconded by Councillor Foster THAT Report FND-015-05 be received; THAT Handi Transit Incorporated be provided with a supplementary operating grant of $10,000, to be financed from the Clarington Transit Reserve Fund; and THAT Handi Transit Incorporated be notified of Council's decision. CARRIED PROPERTY REASSESSMENT UPDATE Resolution #GPA-406-05 Moved by Councillor Schell, seconded by Councillor Foster THAT Report FND-016-05 be received for information. CARRIED - 8 - General Purpose and Administration Committee Minutes October 17, 2005 CHIEF ADMINISTRATIVE OFFICER'S DEPARTMENT CORPORATE HEALTH AND SAFETY PROGRAM Resolution #GPA-407-05 Moved by Councillor Schell, seconded by Councillor MacArthur THAT the Annual Report of the Corporate Joint Health and Safety Committee Report ADM-005-05 be received for information. CARRIED UNFINISHED BUSINESS Resolution #GPA-408-05 Moved by Councillor Schell, seconded by Councillor MacArthur THAT the presentation from Norma Kennedy, Christian Horizons be referred to the Manager of Communication and Marketing. CARRIED Resolution #GPA-409-05 Moved by Counicllor Schell, seconded by Councillor Robinson THAT the recommendations contained in the "Newcastle Village Community Library Needs Assessment Study - Final Report September, 2005" be endorsed in principle, including the recommended size, site criteria and the priority rankings of sites; and THAT the Memorial Park site be the Clarington Public Library Board's preferred site for a new Newcastle Branch Library. CARRIED - 9 - General Purpose and Administration Committee Minutes October 17, 2005 Resolution #GPA-41 0-05 Moved by Councillor Schell, seconded by Councillor Robinson THAT the schedule of the Council and General Purpose and Administration Committee meetings be amended by rescheduling the November 7,2005, General Purpose and Administration Committee meeting to be held on November 14,2005, at 9:30 a.m. CARRIED Resolution #GPA-411-05 Moved by Councillor Schell, seconded by Councillor MacArthur THAT the Ontario Heritage Foundation be advised that the Council of the Corporation of the Municipality of Clarington nominates: . Robert Shatter for recognition under the Heritage Community Recognition Program for his significant contribution to the preservation of the cultural heritage of the Municipality of Clarington; . Tenzin and Norman Gyaltsan for recognition under the Heritage Community Recognition Program for his significant contribution to the preservation of the built heritage of the Municipality of Clarington; and . Irv and Kaye Harrell for recognition under the Heritage Community Recognition Program for their significant contribution to the preservation of the natural heritage of the Municipality of Clarington; and THAT Robert Shafer, Tenzin and Norman Gyaltsan, Irv and Kaye Harrell, and the Ontario Heritage Foundation be advised of Council's decision, FORTHWITH. CARRIED Resolution #GPA-412-05 Moved by Councillor Schell, seconded by Councillor Robinson THAT Committee recess for 10 minutes and reconvene in "closed" session for consideration of Confidential Report COD-054-05 pertaining to a personnel matter. CARRIED The meeting resumed in "open" session at 11 :00 a.m. - 10 - General Purpose and Administration Committee M i n utes October 17, 2005 RATIFY ACTIONS Resolution #GPA-413-05 Moved by Councillor Schell, seconded by Councillor Foster THAT the actions taken at the "closed" meeting be ratified. CARRIED ADJOURNMENT Resolution #GPA-414-05 Moved by Councillor Trim, seconded by Councillor Robinson THAT the meeting adjourn at 11 :03 a.m. CARRIED - 11 - /9 a/ f ( ~PU CLERK