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HomeMy WebLinkAbout06/14/1976 TOWN OF NEWCASTLE Finance Committee June 14, 1976, Minutes of a meeting of the Finance Committee held in the Committee Room of the Bowmanville Town Hall on Monday, June 14, 1976 at 9 a.m. Roll Call Present were: Councillor K. E. Lyall, Chairman Councillor Kirk Entwisle, Member Councillor Ivan M. Hobbs, Member Councillor H. B. Tink, Member Mayor G. B. Rickard, Member Deputy Clerk, G. Gray, Secretary J. F. Descent, Treasurer. Resolution #F-238-76 Moved by Con. Entwisle, seconded by Con. Hobbs Adoption THAT the minutes of meetings of. May 10 and May 17, 1976, of Minutes be adopted. "CARRIED" Resolution #F-239-76 Moved by Con. Entwisle, seconded by Con. Hobbs Light in THAT the Orono and District Chamber of Commerce be granted Orono Park permission to instal lights in the Orono Park-, at their expense, at no financial obligation to this Council, under the supervision of the Director of Parks and Recreation, it being understood that Council will be responsible for the cost of electricity and maintenance. "CARRIED" Resolution #F-240-76 Moved by Con. Entwisle, seconded by Con. Tink THAT Council recommend to the 1977 Council that they consider any application for assistance from the Orono and District Chamber of Commerce covering any shortfall in the cost of the installation of lights in Orono Park. "CARRIED" Resolution 0-241-76 Moved by Con. Hobbs, seconded by Con. Entwisle Statement THAT the statement of Accounts presented by the Treasurer, be of approved for payment. Accounts. "CARRIED" Finance Committee - 2 - June 14, 1976 Resolution #F-242-76 Moved by Con. Entwisle, seconded by Con. Tink Brick Work THAT the account of R. E. M. Construction, in the amount of Newcastle $736.29, for brick work at the Newcastle Community Hall be Hall - Account approved for payment. "CARRIED" Resolution #F-2�-- -76 Moved by Con. Entwisle, seconded by Con. Tink THAT Totten Sims Hubicki Associates be asked to ensure that local bricklayers are given an opportunity to bid on the remainder of the work to be done on the Newcastle Community Hall. "CARRIED" Resolution #F-244-76 Moved by Mayor Rickard, seconded by Con. Tink Account THAT the account of E. Vierhout, in the amount of $4,347.72 Vierhout for renovations to the apartment at the Newcastle Fire Hall Newcastle be approved for payment. Fire Hall Apartment "CARRIED" Resolution 0-245-76 Moved by Con. Hobbs, seconded by Con. Tink Mileage THAT the mileage claims and travelling claim as presented by and Travelling the Treasurer, be approved for payment. Claims "CARRIED" Resolution #F-246-76 Moved by Con. Entwisle, seconded by Con. Hobbs Sump Pump THAT the account of Harvey Partner, in the amount of $162.15, Repairs for repairs to a sump pump in the former Village of Orono, be Former approved for payment and Mr. Pearce, of the Orono Hydro Electric Village of Commission be thanked for his initiative in taking care of the Orono problem. "CARRIED" Finance Committee - 3 - June 14, 1976 Resolution #F-247-76 Moved by Con. Tink, seconded by Con. Hobbs Sump THAT the matter of the sump pump in Orono which pumps water Pump ir.tD the storm sewer be referred to the Director of Public Village Works for a complete report on the situation to the Works of Orono Committee. "CARRIED" Resolution #F-248-76 Moved by Con. Hobbs, seconded by Con. Entwisle Auditors THAT the account of Deloitte Haskins & Sells, in the amount of Account re $1,100. for their review of Subdivision Agreements and Lot Subdivision Levies be approved for payment and charged to Reserve for Agreements. Subdivisions. "CARRIED" Resolution #F-249-76 Moved by Con. Entwisle, seconded by Con. Tink Maintenance THAT Powers Regulator Company be advised that the Town's Contract accounting and budgeting is done on an annual basis and they Police & continue at the old rate for the cost of the Annual Maintenance Fire Contract at the Police and Fire Building, for 1976- and advise Building. the Town in September of 1976 what the 1977 rate will be. "CARRIED" Resolution #F-250-76 Moved by Con. Hobbs, seconded by Mayor Rickard Landfill THAT the Invoice from the Region of Durham for completion Site and closure of the Jackman Road Landfill Site, in the amount Jackman of $15,600.21 be paid and taken from the Reserve for Parks Fund. Road "CARRIED" Resolution #F-251-76 Moved by Con. Entwisle, seconded by Con. Hobbs Water THAT Mayor Rickard discuss the charges for the water connection Connection at the Newcastle Fire Hall with the Region and report back to Newcastle the Committee. Fire Hall "CARRIED" Finance Committee - 4 - June 14, 1976 Resolution #F-252-76 Moved by Con. Entwisle, seconded by Con. Tink Recess THAT there be a 5 minute recess. ''CARRIED" Insurance Mr. Hartley, H. E. Hartley Consultants Limited, was present Mr. Hartley to discuss the Town's Insurance Coverage. Resolution #F-253-76 Moved by Con. Entwisle, seconded by Mayor Rickard Insurance THAT Frank Cowan Company and any other local insurance firms Quotations be invited by the Clerk to quote on the Insurance for the Town for 1976/1971. The Quotation to be received within 10 days. "CARRIED" Resolution #F-254-76 Moved by Con. Tink, seconded by Con. Entwisle Interim THAT the following schedule of interim payments to the Library Payments Board as recommended by the Treasurer, be approved: to Library Board Jan. 1 1/3 of previous year's Grant Mar. 1 - 1/3 of previous year's Grant July 1 -- 1/2 of remainder of Current Year's Budget Oct. 1 - Balance of Current year's budget. "CARRIED" Resolution #F-255-76 Moved by Con. Hobbs, seconded by Con. Entwisle Tax THAT the list of taxes for cancellation, reduction or refund Cancellations presented by the Treasurer, be approved. Reductions and Refunds. "CARRIED" Resolution #F-256-76 Moved by Con. Hobbs, seconded by Con. Tink Tax Arrears THAT the Committee concur with the report of the Tax Collector Penalty regarding collection of tax penalty on tax arrears - Greco. "CARRIED" Finance Committee - 5 - June 14, 1976 Resolution #F-257-76 Moved by Con. Hobbs, seconded by Con. Tink Debentures THAT the Region of Durham be requested to issue the debenture Darlington for the Darlington Arena as follows: Arena Amount $147,477. Term 15 years Date July 1, 1976 Interest Rate 8.88% (as quoted by Subsidies Branch, T.E.I.G.A. ) As per the recommendation of the Treasurer. "CARRIED" Resolution 0-258-76 Moved by Con. Hobbs, seconded by Con. Tink Recess THAT the Committee recess and handle the balance of the business following the Committee of the Whole Meeting. "CARRIED"