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HomeMy WebLinkAbout10/03/2005 General Purpose and Administration Committee (Che 1ol ol I Minutes 0 October 3, 2005 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, October 3, 2005 at 9:30 a.m., in the Council Chambers. ROLL CALL Present Were: Mayor J. Mutton Councillor A. Foster Councillor D. MacArthur Councillor P. Pingle Councillor G. Robinson Councillor J. Schell Councillor C. Trim Also Present: Chief Administrative Officer, F. Wu Senior Planner, Development & Review, S. Ashton (until 9:50 am) Manager, Transportation & Design, L. Benson Director of Community Services, J. Caruana Director of Planning Services, D. Crome Manager, Special Projects, F. Langmaid (until 10:30 am) Director of Operations, F. Horvath Planner, Community Planning, I. Little (until 10:30 am) Director of Corporate Services, M. Marano Director of Finance/Treasurer, N. Taylor Planner, Development & Review, T. Webster (until 9:50 am) Director of Emergency Services, G. Weir Deputy Clerk, A. Greentree Clerk 11, C. Doiron Mayor Mutton chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated for this meeting. MINUTES Resolution #GPA-374-05 Moved by Councillor Trim, seconded by Councillor Schell THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on September 19, 2005, be approved. CARRIED - 1 - General Purpose and Administration Committee Minutes October 3, 2005 DELEGATIONS Delegations were heard later during the Public Meeting. Mayor Mutton read a letter from Dennis Hefferon, Solicitor for the Municipality of Clarington commenting on a legal opinion respecting Councillor MacArthur and the Conflict of Interest Act. Councillor Schell chaired this portion of the meeting. PUBLIC MEETING (a) Subject: Applicant: Report: An Application to Amend the Zoning By-law 84-63 Zoning By-law Amendment to permit temporary golf course driving range Gertrud Tomina PSD-116-05 Susan Ashton, Senior Planner, gave a verbal report pertaining to Report PSD-116-05. No one spoke in opposition to or in support of this application. The applicant did not wish to speak regarding this application. (b) Subject: Applicant: Report: An Application to Amend the Zoning By-law 84-63 and to Amend Draft Approved Plan of Subdivision Rezoning and Amendment to draft approved plan of subdivision to permit the development of 44 residential dwelling units Halloway Holdings Limited PSD-117-05 Tracy Webster, Planner, gave a verbal report pertaining to Report PSD-117 -05. Ron Hawkshaw, Legal Council for Scugog Development Inc. stated that his client is objecting to the application because this application fails to address the street connection required by his client. His client has an approved draft plan for property to the south, which was approved in 1990 based on the street connection. No one spoke in support of this application. Wayne Clarke stated he has no objections that the report be referred back to staff. - 2 - General Purpose and Administration Committee Minutes October 3, 2005 (c) Subject: Report: Proposed Heritage Conservation District Plan (Phase 2) PSD-118-05 Faye Langmaid, Manager, Special Projects, gave a verbal report and a power point presentation pertaining to Report PSD-118-05. Timothy Leach, a resident of the proposed heritage designation area, spoke in opposition to the application. Mr. Leach addressed four (4) issues. He feels that there will be added costs to the Municipality if the home owner is not charged for the Heritage Designation permit. Historic preservation guidelines are not straight forward, as the school could be demolished or left to be a vacant building which could become a liability to the community. He feels that the preservation of historic building is an art not a science and that every building should be considered a heritage designation and not just those buildings that are, from today's perspective, attractive; the boring buildings further add to the history of the area. Mr. Leach further stated that the home owners should have the right to make decisions of how their homes should be maintained. Do not put unrealistic or unreasonable expectations on the homeowners. Rick James stated he was speaking on a middle of the road solution. He feels that the Heritage Committee has developed and endorsed a proposed plan which is a compromising solution. Mr. James gave the floor to Bill Humber. A copy of the proposal was distributed to the Committee Members. Mr. Humber stated that the Heritage Committee asked Council to adopt the guidelines as a resource document to be offered to and promoted within the neighbourhood. These guidelines could form the basis of a public education strategy in concert with the Municipality to encourage Municipal staff and homeowners to use the document when considering renovations of any kind. They encourage the Municipality, as well, to accept the guidelines as a policy for public projects. The intent is to create a cooperative heritage retention policy and the Heritage Committee believes this proposal can be tested at minimal cost and risk. If in the future development pressures become overwhelming, designation remains a possibility, but for now, this is an approach that they are confident most people in the neighbourhood would accept. Kim Goyne spoke in support of the proposal put forth by Rick James and Bill Humber. She feels that there needs to be a solution to protect and enhance all amenities in our Municipality. Dwight Groum a resident within the proposed designated area, reconfirmed his pleasure in the agreement that has been reached between the neighbourhood groups. He asked why the community cannot advertise themselves as a significant heritage community without being designated. Jeff Wills spoke in support of this application. He stated that there are some challenges to be overcome respecting designation. The first challenge is the fear that insurance rates will increase for homeowners in a heritage district. Mr. Wills stated that he has done some research and finds that rates may go up on an individually designated property, however the suppliers did not state that the rates would automatically increase for homes in a heritage district. The second challenge is tied to the fact that the proposed area has retained its special character due to care taken by its residents. He encouraged Council to make decisions based on legitimate information and proven facts rather than perceived fears or unknowns. - 3 - General Purpose and Administration Committee Minutes October 3, 2005 PLANNING SERVICES DEPARTMENT ZONING BY-LAW AMENDMENT TO PERMIT TEMPORARY GOLF COURSE DRIVING RANGE APPLICANT: GERTRUD TOMINA Resolution #GPA-375-05 Moved by Councillor MacArthur, seconded by Councillor Foster THAT Report PSD-116-05 be received; THAT the rezoning application submitted by Gertrud Tomina, to permit the continuation of the existing temporary driving range for an additional three (3) year period be approved; THAT the amending By-law to Report PSD-116-05 be forwarded to Council for approval; THAT a copy of Report PSD-116-05 and the amending By-law attached to Report PSD-116-05 be forwarded to the Durham Region Planning Department; and THAT all interested parties listed in Report PSD-116-05 and any delegations be advised of Council's decision. CARRIED REZONING AND AMENDMENT TO DRAFT APPROVED PLAN OF SUBDIVISION TO PERMIT THE DEVELOPMENT OF 44 RESIDENTIAL DWELLING UNITS APPLICANT: HALLOWAY HOLDINGS LIMITED Resolution #GPA-376-05 Moved by Councillor Pingle, seconded by Councillor Trim THAT Report PSD-117-05 be received; THAT the applications to amend Draft Approved Plan of Subdivision 18T -87087 and Zoning By-law 84-63, submitted by Halloway Holdings Limited to permit the development of 44 residential units be referred back to Staff for further processing and the preparation of a subsequent report; and THAT all interested parties listed in Report PSD-117 -05 and any delegations be advised of Council's decision. CARRIED - 4 - General Purpose and Administration Committee Minutes October 3, 2005 PROPOSED BOWMANVILLE HERITAGE CONSERVATION DISTRICT HERITAGE CONSERVATION DISTRICT PLAN (PHASE 2) Resolution #GPA-377-05 Moved by Councillor Robisnon, seconded by Councillor MacArthur THAT Report PSD-118-05 be received; THAT the proposed Heritage Conservation District Plan be referred back to Staff for further review and consideration of comments received at the Public Meeting; and THAT any interested parties listed in Report PSD-118-05 and any delegations be advised of Council's decision. CARRIED MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETING OF SEPTEMBER 22,2005 Resolution #GPA-378-05 Moved by Councillor MacArthur, seconded by Councillor Trim THAT Report PSD-119-05 be received; THAT Council concurs with the decision of the Committee of Adjustment made on September 22, 2005 for application A2005/038; and THAT Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment made on September 22, 2005 for application A2005/038. CARRIED APPLICATION FOR REMOVAL OF HOLDING SYMBOL APPLICANT: RYAN REALTY SERVICES LTD. Resolution #GPA-379-05 Moved by Councillor Pingle, seconded by Councillor Foster THAT Report PSD-120-05 be received; THAT the application submitted by Ryan Realty Services Ltd. , to remove the Holding (H) symbol be approved and that the By-law attached to Report PSD-120-05 to remove the Holding (H) symbol be passed and a copy forwarded to the Regional Municipality of Durham; and - 5 - General Purpose and Administration Committee Minutes October 3, 2005 THAT all interested parties listed in Report PSD-120-05 and any delegations be advised of Council's decision. CARRIED APPLICATION FOR REMOVAL OF PART LOT CONTROL OWNER: PRESTONVALE HEIGHTS LTD. Resolution #GPA-380-05 Moved by Councillor Trim, seconded by Councillor Pingle THAT Report P S D-121-05 be received; THAT the request for removal of Part Lot Control with respect to Lot 121 on Registered Plan 40M-1929, be approved and that the Part Lot Control By-law attached to Report PSD-121-05 be passed pursuant to Section 50 (7.1) of the Planning Act; and THAT all interested parties listed in Report PSD-121-05, any delegations, and the Regional Municipality of Durham Planning Department be advised of Council's decision. CARRIED Councillor MacArthur chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT STUDENT TRANSIT PASS AGREEMENT REGIONAL TRANSIT PASS AGREEMENT EXTENSION OF AGREEMENTS Resolution #GPA-381-05 Moved by Councillor Schell, seconded by Councillor Trim THAT Report EGD-034-05 be received; THAT the original agreements dated September 1, 2003 as amended, be extended beyond the two year trial periods; THAT the Mayor and Municipal Clerk be authorized to execute the Student Transit Pass Agreement between the University of Ontario Institute of Technology, Durham College, the Greater Toronto Area Transit Authority, the Regional Municipality of Durham, Ajax Pickering Transit Authority, the Corporation of the Municipality of Clarington, Oshawa Transit Commission, and the Corporation of the Town of Whitby which extends the term of the original agreement to April 30, 2006; - 6 - General Purpose and Administration Committee Minutes October 3, 2005 THAT the Mayor and Municipal Clerk be authorized to execute the Regional Transit Pass Agreement between the Greater Toronto Area Transit Authority, the Regional Municipality of Durham, Ajax Pickering Transit Authority, the Corporation of the Municipality of Clarington, Oshawa Transit Commission, and the Corporation of the Town of Whitby which extends the term of the original agreement to December 31,2005; and THAT Council approve the by-laws attached to Report EGD-034-05 to authorize the Mayor and Clerk to execute the Student Transit Pass Agreement and the Regional Transit Pass Agreement. CARRIED OPERATIONS DEPARTMENT There were no reports considered under this section of the agenda. Councillor Pingle chaired this portion of the meeting. EMERGENCY SERVICES DEPARTMENT MONTHLY RESPONSE REPORT - JULY, 2005 MONTHLY RESPONSE REPORT - AUGUST, 2005 Resolution #GPA-382-05 Moved by Councillor Schell, seconded by Councillor Robinson THAT Reports ESD-011-05 and ESD-012-05 be received for information. CARRIED Councillor Robinson chaired this portion of the meeting. COMMUNITY SERVICES DEPARTMENT CLARINGTON SPORTS HALL OF FAME ALUMNI CLUB Resolution #GPA-383-05 Moved by Councillor Foster, seconded by Councillor Schell THAT Report CSD-014-05 be received for information. CARRIED Councillor Foster chaired this portion of the meeting. - 7 - General Purpose and Administration Committee Minutes October 3, 2005 CLERK'S DEPARTMENT PRIVATE PARKING ENFORCEMENT Resolution #GPA-384-05 Moved by Councillor Trim, seconded by Councillor Schell THAT Report CLD-038-05 be received; THAT the by-laws attached to Report CLD-038-05 to appoint parking enforcement officers for private property be forwarded to Council for approval; and THAT Cheryl-Ann Herriman, Andreas Aschaber, Phillip Kellar, P.R.O. Security Investigation Agency Inc., Valiant Property Management, and Eastway Property Management Inc. be advised of Council's actions. CARRIED Mayor Mutton chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT REQUEST FOR PROPOSAL RFP2005-13 - ENGINEERING SERVICES FOR VARIOUS BRIDGES AND CULVERTS Resolution #GPA-385-05 Moved by Councillor Schell, seconded by Councillor MacArthur THAT Report COD-051-05 be received; THAT the proposal received from Totten Sims Hubicki Asscociates, Cobourg, Ontario being the most responsive bidder meeting all terms, conditions and specifications of Request for Proposal RFP2005-13 be awarded the contract for the provision of Engineering Services for Various Bridges and Culverts at an estimated cost of $173,000.00 plus GST; and THAT the funds required in the amount of $173,000 (plus GST) be drawn from the Engineering 2005 Capital Budget Account #110-32-330-83275-7401. CARRIED - 8 - General Purpose and Administration Committee Minutes October 3, 2005 CL2005-35, ONE (1) RESCUE/FIRE EMERGENCY RESPONSE VEHICLE Resolution #GPA-386-05 Moved by Councillor Pingle, seconded by Councillor Robinson THAT Report COD-052-05 be received; THAT PK Welding & Fabricators Inc., Oshawa, Ontario, with a total bid in the amount of $138,750.00 (plus GST), being the lowest responsible bidder meeting all terms, conditions and providing acceptable specifications of Tender CL2005-35, be awarded the contract to supply One (1) Rescue/Fire Emergency Response Vehicle, as required by the Municipality of Clarington, Emergency and Fire Services Department; THAT a contingency of $2,000.00 be provided to cover the supply and installation of additional lighting and shelving overlooked in the original tender; THAT funds in the amount of $136,000.00 be drawn from the 2005 Emergency Services Capital Budget Account #110-28-388-82823-7401; and THAT the over expenditure of $4,750.00 be charged to account #110-28-388-82823-7401 and financed from the DC - Emergency Services Reserve Fund. CARRIED REGION OF DURHAM CO-OPERATIVE TENDER #T220-2005 SUPPLY, RETREADING, REPAIR AND DISPOSAL OF TIRES AND TUBES Resolution #GPA-387-05 Moved by Councillor Schell, seconded by Councillor MacArthur THAT Report COD-053-05 be received; THAT pending successful negotiation, the existing term order with Tirecraft, Oshawa, for the supply, retreading, repair and disposal of tires and tubes as required by the Municipality be extended for a period of approximately six (6) months; THAT the required funds be drawn from the Department of Operations various current operating accounts; and THAT the Manager of Purchasing report back to Council on the results of the Durham Purchasing Co-operative Effort to establish a new agreement for the provision of the required services for an extended period of time. CARRIED - 9 - General Purpose and Administration Committee Minutes October 3, 2005 FINANCE DEPARTMENT MUNICIPAL PERFORMANCE MEASURES PROGRAM - 2004 Resolution #GPA-388-05 Moved by Councillor Schell, seconded by Councillor Foster THAT Report FND-014-05 be received for information. CARRIED CHIEF ADMINISTRATIVE OFFICER'S DEPARTMENT There were no items considered under this section of the agenda. UNFINISHED BUSINESS There were no items considered under this section of the agenda. OTHER BUSINESS Councillor Trim read a letter dated September 26, 2005 from a resident of Wilmot Creek stating that the train whistles at the Cobbledick Road Crossing are redundant given that there are lights and a safety guard, and that the poor condition of this crossing is unacceptable. Councillor Trim advised that the correspondence will be forwarded to staff for a response to the resident. Resolution #GPA-389-05 Moved by Councillor Schell, seconded by Councillor Pingle THAT the meeting be "closed" to allow for discussion of a personnel matter. CARRIED The meeting resumed in "open" session at 11 :00 a.m. - 10 - General Purpose and Administration Committee Minutes October 3, 2005 ADJOURNMENT Resolution #GPA-390-05 Moved by Councillor Pingle, seconded by Councillor Robinson THAT the meeting adjourn at 11 :01 a.m. CARRIED ~li1~ MAYOR -:~ k-.'./.':~:;/ J.: . /~~ ( ~DE UTY CLERK - 11 -