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REPORT
ENGINEERING SERVICES
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: Monday, June 7, 2004
Report #: EGD-32-04
File#:
(2,e ~ ~ ~t?fl- ;l8'Q - 0 if
By-law #:
Subject:
RECONSTRUCTION OF FOURTH AVENUE FROM NASH ROAD TO 0.12 KM
NORTH (COURTICE)
RECOMMENDATIONS:
It is respectfully recommended:
1. THAT Report EGD-32-04 be received;
2. THAT the total costs of $220,000 for the reconstruction of Fourth Avenue be funded
from the 2004 Capital account #110-32-330-83236-740 in the amount of $126,210 with
the additional funds of $93,790 being funded from the Development Charge - Roads
and Related Reserve fund in the amount of $82,798 and the Roads Contribution
Reserve Fund in the amount of $10,992;
3. THAT Black Creek Developments Ltd., be reimbursed for the total cost of $220,000 for
the construction of Fourth Avenue from Nash Road to 0.12 km. north, in Courtice, upon
the issuance of a "Certificate of Completion" in accordance with the subdivision
agreement between Black Creek Developments Ltd., and the Municipality of Clarington,
dated March 4, 2004;
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOW MANVILLE, ONTARIO L 1C 3A6 T 905-623-3379 F 905-623-9282
701
REPORT NO.: EGD-32-04
PAGE 2
4. THAT the Purchasing by-law 94-129 be waived to facilitate the construction and
reimbursement of Fourth Avenue to Slack Creek Developments Ltd.;
5. THAT Slack Creek Developments Ltd. be notified of Council's decision
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Chief Administrative Officer
Submitted by: Anthony Cannella
Director of Engineering Services
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Nancy Taylor, B.B.A., C.A.
Director of Finance
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June 1, 2004
702
REPORT NO.: EGD-32-04
PAGE 3
1.0 BACKGROUND
Identified in our Development Charges Study, the reconstruction of Fourth Avenue from
Nash Road to 0.12 km. north, in Courtice was seen as essential because it is necessary
to extend services to this subdivision along Fourth Avenue, which will result in the need
for full reconstruction to an urban road standard. Typically road reconstruction is dealt
with in two stages; the initial stage of construction includes grading and drainage, storm
sewers, granular base and sub-base material, as well as hot mix asphalt paving base.
The final stage of road reconstruction includes completion of boulevards, sidewalks, and
surface asphalt. At each stage of construction budget approval is sought separately and
is coordinated in conjunction with the progress of the subdivision.
Council, as part of its 2004 Capital Budget, gave approval for road reconstruction of
Fourth Avenue to an initial construction stage because the project is integral to the
development of the Birchdale Village Plan 18T -95029 (as shown on Attachment #1).
The final stage of road reconstruction was to be coordinated and forecast in an
upcoming Capital Budget in consideration of the progress of the subdivision and the
needs of the residents.
Generally, this is the accepted practice when we budget for and reconstruct municipal
roads to facilitate a plan of subdivision. In the case of Fourth Avenue, which is in an
established residential community, it is desirable to complete both initial and final stage
construction works together so as to minimize disruption to the residents in the area.
2.0 RECOMMENDED ROAD CONSTRUCTION SCHEDULE
The costs estimate of $126,21 0 (excluding GST) contained in the 2004 Capital Budget
provided for the reconstruction of Fourth Avenue to the initial stage of construction only.
The final stage of construction was to have been coordinated in conjunction with the
progress of the subdivision. To assist the Municipality in achieving a competitive price
for completing both the initial and final stage works, (with the exception of surface
asphalt)
703
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REPORT NO.: EGD-32-04
PAGE 4
Black Creek Developments Ltd. included these works as a provisional item in their 2.75
million dollar subdivision servicing contract with Switz-Con Construction. The developer
has provided the Municipality with a cost estimate for the Municipality's portion of the
reconstruction works for Fourth Avenue, including initial and final stage works, The costs
are a total of $220,000 (excluding GST) which includes $126,210 for initial stage works
and approximately $93,790 for final stage works. Staff have reviewed these costs and
have concluded that they are competitive.
We believe that given the costs it would be advantageous to the Municipality to complete
both the initial and final stage works as one project, with the exception of the surface
asphalt. From a construction scheduling perspective it would be very beneficial to
construct the servicing of the subdivision in conjunction with the reconstruction of Fourth
Avenue. This recommendation will result in better service to our residents with less
disruption and inconvenience.
The construction of Fourth Avenue will be facilitated as part of the works required to
service this subdivision and will be subject to the terms and conditions of the subdivision
agreement entered into between Slack Creek Developments Ltd. and the Municipality of
Clarington dated March 4, 2004. The payment to Black Creek Developments Ltd. for the
construction of Fourth Avenue is due upon the issuance of a "Certificate of Completion"
for these works by the Director of Engineering Services and is subject to the applicable
provisions of the subdivision agreement. In order to accommodate the construction and
payment to Black Creek Developments Ltd. for Fourth Avenue, the Purchasing by-law
94-129 must be waived.
3.0 CONCLUSION
It is recommended that both the initial and final stages of road construction be
completed at this time. The costs of the reconstruction based on tendered costs are
704
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REPORT NO.: EGD-32-G4
PAGE 5
$220,000, which exceeds the budgeted funds of $126,210 by $93,790. The
additional costs associated with the final stage works can be funded from the
Development Charge - Roads and Related Reserve Fund in the amount of $82,798 and
from the Roads Contribution Reserve Fund in the amount of $10,992. In addition
we would be required to waive the purchasing by~law to allow us the opportunity to
utilize the developer's contract for the works.
This report has been reviewed by the Finance Department and they concur with the
recommendations contained herein.
Attachment #1: Key Map (Birchdale Village Subdivision 18T-95029)
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Nash Road
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KEY MAP
Nash Road
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DRAWN BY: E.L.
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DATE: June 1,2004
REPORT EGD-32-04
ATTACHMENT NO.1
706