HomeMy WebLinkAboutCOD-052-05
Clwinglon
REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date:
October 3, 2005
Resolution #:
Report #: COD-052-05
File#:
By-law #:
Subject:
CL2005-35, One (1) Rescue/Fire Emergency Response Vehicle
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-052-05 be received;
2. THAT PK Welding & Fabricators Inc., Oshawa, Ontario, with a total bid in the amount
of $138,750.00 (plus GST), being the lowest responsible bidder meeting all terms,
conditions and providing acceptable specifications of Tender CL2005-35, be awarded
the contract to supply One (1) Rescue/Fire Emergency Response Vehicle. as required
by the Municipality of Clarington, Emergency and Fire Services Department; and
3. That a contingency of $2,000.00 be provided to cover the supply and installation of
additional lighting and shelving overlooked in the original tender; and
3. THAT funds in the amount of $136,000.00 be drawn from the 2005 Emergency Services
Capital Budget Account #110-28-388-82823-7401; and
4. That the over expenditure of $4,750.00 be charged to account #110-28-388-82823-7401
and financed from the DC - Emergency Services Reserve Fund.
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Submitted by:
Franklin Wu,
Chief Administrative Officer
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Services
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REPORT NO.: COD-052-05 PAGE 2
______________________________________________________________________
BACKGROUND AND COMMENT
Tender CL2005-35 for the supply and delivery one only Rescue Fire Emergency Response unit
was advertised and issued with bids being received as per Schedule “A” attached.
On review it was noted that the low bid submitted contained major deficiencies. While evaluating
the bids and preparing the recommendation, it was noted that the second low bid submitted by
PK Welding and Fabricators was compliant on all major areas of the specifications but had
some minor deviations such as door configurations, lighting changes and substitution of
aluminum for stainless stock on some shelving. These deviations are considered to be of little
material significance.
After further review and analysis of the tender by Emergency Services, Operations and
Purchasing, it was mutually agreed that PK Welding and Fabricators Inc., Oshawa, Ontario, be
recommended for the contract to supply and deliver One (1) Rescue/Fire Emergency Response
Vehicle, as required by the Emergency and Fire Services Department.
The required funds for this acquisition total $140,750.00 (plus GST), and are in excess of the
budget estimate provided in the 2005 Capital Budget. It was determined after the tender closed
that additional lighting and shelving was required in the truck compartments to accommodate
equipment. The cost of these extras is estimated at $2,000.00, and has been included in the
total required funds.
Funding for this acquisition can be drawn from the 2005 Emergency Services Capital Budget
Account #110-28-388-82823-7401 with the over expenditure of $4,750.00 being charged to
account #110-28-388-82823-7401 and financed from the DC – Emergency Services Reserve
Fund.
The Director of Finance has reviewed the funding requirements and concurs with the
recommendations. Queries with respect to department needs, specifications, etc., should be
referred to the Director of Emergency & Fire Services.
The subject firm has previously provided satisfactory service for the Municipality of Clarington.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT NO.: COD-052-05 PAGE 3
______________________________________________________________________
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623-3379 F (905)623-4169
Municipality of Clarington
SCHEDULE “A”
BID SUMMARY
TENDER CL2005-35
ONE (1) RESCUE/FIRE EMERGENCY RESPONSE VEHICLE
BIDDER TOTAL BID
Advance Engineered Products Ltd.
Concord, ON $137,250.00
PK Welding & Fabricators Inc.
Oshawa, ON $138,750.00
Metalfab Ltd.
Centreville, ON $141,127.00
Fort Garry Fire Trucks
Winnipeg, Man. $148,803.28
Safetek Emergency Vehicles
Coquitlam, B.C. Rejected Bid
GST EXTRA