HomeMy WebLinkAboutCOD-051-05
Cl~jggton
REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date:
October 3, 2005
Report #:
COD-051-05
File#_
By-law #
Subject:
Request for Proposal RFP2005.13 - Engineering Services for Various
Bridges and Culverts
Recommendations:
It is respectfully recommended that the General Purpose and Administrative Committee recommend to
Council the following:
1. THAT Report COD-051-05 be received;
2. THAT the proposal received from Totten Sims Hublcki Asscociates, Cobourg, Ontario being the
most responsive bidder meeting all terms, conditions and specifications of Request for Proposal
RFP2005-13 be awarded the contract for the provision of Engineering Services for Various
Bridges and Culverts at an estimated cost of $173,000.00 plus GST; and
3. THAT the funds required in the amount of $173,000 (plus GST) be drawn from the Engineering
2005 Capital Budget Account #110-32-330-83275-7401.
Su"""by,@~ '
arie Marano, H.B.Sc., C.M.O.
D,~
Tony Cannella,
Director of Engineering
Reviewed byQ~.....:::s ~
ranklin Wu,
Chief Administrative Officer
Nancy Tay r, .B.
Director 0 Finance
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COD-051-05 Page
2
BACKGROUND AND COMMENT
A request for proposal was publicly advertised and issued with bid documents being
issued to twelve firms. Only three firms of the twelve responded to our request, their
submissions are summarized bellows.
Bid Amount
Architects
(not including GST)
Totten Sims Hubicki Associates, Cobourg, ON $173,000
G.D. Jewell Engineering Inc., Belleville, ON $218,800
Trow Associates Inc., Oshawa ON $297,300
Representatives from the Engineering Department and Purchasing reviewed and
scored each proposal based on the following criteria:
Previous Experience
?
Experience of Key Personnel
?
Price
?
Working knowledge in Clarington and Durham Region
?
Ability to Complete the Project on Schedule
?
Completeness of Proposal
?
As per the request for proposal document, the consultant selection would be made on
the basis of the written proposal, a potential interview and reference checks.
Upon completion of the document review by the selection committee Totten Sims
Hubicki Associates was the strongest proposal. Totten Sims Hubikci’s submission was
the lowest submission received.
The required funds $173,000 plus GST be drawn from Engineering Capital Account
110-32-330-83275-7401 for Structures Rehabilitation Project – Bridge Improvements.
The Director of Finance has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to the department needs, specifications, etc.
can be directed to the Director of Engineering.
It is therefore recommended that the proposal received from Totten Sims Hubicki
Associates, Cobourg, Ontario to provide the Engineering Services for Various Bridges
and Culverts, be accepted.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F
(905)623-4169