HomeMy WebLinkAbout08/18/1997
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Council Minutes
PRAYERS
ROLL CALL
Present Were:
Absent:
Also Present:
MUNICIPALITY OF CLARINGTON
August 18, 1997
Minutes of a special meeting of Council
held on Monday, August 18, 1997, at
7:00 p.m., in the Council Chambers
Councillor Hannah led the meeting in prayer.
Mayor D. Hamre
Councillor A. Dreslinski
Councillor C. Elliott
Councillor L. Hannah
Councillor P. Pingle
Councillor M. Novak (On Vacation)
Councillor D. Scott (On Vacation)
Chief Administrative Officer, W. H. Stockwell
Director of Community Services, J. Caruana
Fire Chief, M. Creighton
Solicitor, D. Hefferon
Property Manager, F. Horvath
Deputy Treasurer. N. Taylor
Director of Public Works, S. Vokes
Director of Planning and Development, F. Wu
Clerk, P. Barrie
DECLARATIONS OF INTEREST
PRESENTATION
There were no declarations of interest stated for this meeting.
J. Caruana, Director of Community Services, advised Council that a project
committee consisting of Councillor L. Hannah, Fred Horvath, Property Manager,
Scott Rose, Arena Manager and himself, in conjunction with Barry Bryan
Associates Limited have developed a series of drawings to accommodate the
expansion proposal of the Rickard Recreation Complex. He indicated that they
have spoken to main user groups and staff of the complex and are anticipating a
report being presented to Council in September in order to proceed with a tender
call. Mr. Caruana introduced Denny Bryan of Barry Bryan Associates Limited
who, through the use of slides, presented to Council the preliminary drawings.
Mr. Bryan illustrated for Council various proposals which had been considered
and explained that the preferred location for the expansion is directly to the east
of the existing ice pad. As one of the focal points of the area, a new main
entrance to the building will be established at the south-east of the property.
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Council Minutes
DELEGATIONS
COMMUNICATIONS
1-2
Development
Charges Act
F21.DE
- 2 -
August 18, 1997
Nigel O'Neil, Greenland Engineering, 64 Jardin Drive, Concord, Ontario,
UK 3P3, indicated support of the recommendations contained in Report
PD-108-97 and offered to answer questions that Council may have.
Diane Cary, 40 Strathmanor Drive, Bowmanville, L1C 4L3, requested that
Council place a crossing guard at the intersection of Mearns Avenue and Soper
Creek Drive in Bowmanville. She indicated that Mearns Avenue has become a
very busy road with the cars travelling extremely fast. She is fearful that an
accident will happen as youngsters have to cross the street in order to catch their
school bus.
Resolution #C-562-97
Moved by Councillor Pingle, seconded by Councillor Elliott
THAT the communications to be received for information be approved with the
exception of Item I - 2.
"CARRIED"
Resolution #C-563-97
Moved by Councillor Pingle, seconded by Councillor Elliott
THAT the correspondence dated July 23, 1997, addressed to The Honourable M.
Harris, Premier of Ontario, from M. de Rond, Clerk, Town of Ajax, regarding the
Development Charges Act and its effect on public libraries, be received for
information.
"CARRIED AS AMENDED
LATER IN THE MEETING"
(SEE FOLLOWING AMENDING MOTION)
Resolution #C-564-97
Moved by Councillor Dreslinski, seconded by Councillor Elliott
THAT the foregoing Resolution #C-563-97 be amended by adding the following
thereto:
"and that a copy of the correspondence be forwarded to the Clarington
Library Board."
"CARRIED"
The foregoing Resolution #C-563-97 was then put to a vote and CARRIED AS
AMENDED.
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Council Minutes
COMMUNICATIONS
D - 1
Request For
Crossing Guard
Mearns and
Soper Creek
T08.GE
REPORTS
Report #1
Rezoning
Application -
1151233 Ontario
D14.DEV.96-022
Report #2
Replacement of
Tax Software
A03.GE
- 3 -
August 18, 1997
Resolution #C-565-97
Moved by Councillor Hannah, seconded by Councillor Dreslinski
THAT the correspondence dated July 31, 1997, from Diane Cary, 40 Strathmanor
Drive, Bowmanville, LlC 4L3, requesting a crossing guard at the intersection of
Mearns Avenue and Soper Creek Drive, Bowmanville, be received;
THAT the correspondence be referred to the Director of Public Works for review
and preparation of a report to be submitted to the General Purpose and
Administration Committee; and
THAT Diane Cary be advised of Council's decision.
"CARRIED"
Resolution #C-566-97
Moved by Councillor Dreslinski, seconded by Councillor Hannah
THAT Report PD-108-97 be received;
THAT application for removal of the "Holding (H)" symbol submitted by 1151233
Ontario Ltd., be approved as per the By-law attached to Report PD-108-97;
THAT the By-law attached to Report PD-108-97 be approved;
THAT a copy of Report PD-108-97 and the amending by-law be forwarded to the
Region of Durham Planning Department; and
THAT the interested parties listed in Report PD-108-97 and any delegation be
advised of Council's decision.
"CARRIED"
Resolution #C-567-97
Moved by Councillor Hannah, seconded by Councillor Dreslinski
THAT Report TR-75-97 be received;
THAT the purchase of Property Tax computer software be authorized and that
the contract be awarded to Vailtech Inc. in the approximate amount of $45,000;
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Council Minutes
REPORTS
Report #3
Comments on
the AMO Paper
L11.PR
- 4 -
August 18, 1997
THAT the Treasurer be authorized to proceed with the purchase of Oracle
database software at an approximate cost of $30,000 from Oracle Inc. and a
UNIX database server at an approximate cost of $35,000 from 3C Complete
Computer Consulting Inc., required for the operation of the new tax software, the
GIS software and future replacement of financial software to accommodate year
2000 issues;
THAT the Treasurer be authorized to proceed with the purchase of required
hardware necessary to accommodate changes to the format of the tax tape from
the provincial assessment office at an approximate cost of $5,000 from 3C
Complete Computer Consulting Inc.;
THAT consulting on an "as required" basis for the required changes be approved;
THAT the Working Funds Reserve be renamed the Working Funds and Rate
Stabilization Reserve and that the by-law be amended to provide, that on an
annual basis any surplus for the year automatically be transferred into this
Reserve to be accessed annually, as required for tax rate stabilization purposes
through the budget process;
THAT the existing surplus as reported in the 1996 year end financial statements
be transferred into the renamed Working Funds and Rate Stabilization Reserve;
THAT the Premier Mike Harris be notified that the Municipality of Clarington is
concerned that the legislative changes being implemented with respect to current
value assessment will have a significant financial impact on the Municipality of
Clarington;
THAT the cost of the computer software, hardware and consulting required to
accommodate tax changes as a result of Bill 106 be financed from the Working
Funds and Rate Stabilization Reserve;
THAT the Purchasing By-Law be waived for the above recommendations; and
THAT the amended by-law (Attachment #1 to Report TR-75-97) be forwarded
to Council for approval.
"CARRIED"
Resolution #C-568-97
Moved by Councillor Dreslinski, seconded by Councillor Elliott
THAT Report TR-77-97 be received;
THAT the Minister of Municipal Affairs and Housing be advised that the
Municipality of Clarington is concerned that the delay in vital financial
information from the Province will not allow the 1998 budget to be prepared in a
proper and timely fashion;
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Council Minutes
REPORTS
Report #4
Refferal No.6
Clarington
Official Plan
D25.CL
Report #5
Rickard
Recreation
Complex
Expansion
R05.RI
Report #6
Proposed
Transfer Station
Laidlaw
E07.LA
- 5 -
August 18, 1997
THAT the Minister of Municipal Affairs and Housing be advised that the
Municipality of Clarington has serious concerns with the announcements in the
Fair Municipal Finance Act - Part 2 which removes current Municipal funding
sources such as the Gross Receipts Tax and the payments-in-lieu before details of
the education reform tax bill reductions have been announced; and
THAT Terry Mundel, AMO President be advised of Council's resolution.
"CARRIED"
Resolution #C-569-97
Moved by Councillor Dreslinski, seconded by Councillor Elliott
THAT the draft Memorandum of Understanding between the Municipality, North
Lake Estates Inc., Bennett Estates Inc., Bennett Developments Inc. and the
Northumberland-Clarington Board of Education (Attachment No.1), be approved
and a by-law passed to authorize the Mayor and Clerk to execute the same on
behalf of the Municipality; and
THAT the Municipality's Solicitor be authorized to request the Ontario
Municipal Board to modify the provisions of the Port Darlington Secondary Plan
which are included in Referral No.6 by deleting Section 5.4 and so modified to
approve the provisions of the Port Darlington Secondary Plan which are included
in Referral No.6 pursuant to the Planning Act.
"CARRIED"
Resolution #C-570-97
Moved by Councillor Pingle, seconded by Councillor Dreslinski
THAT Report CS-09-97 be received;
THAT the preliminary designs for the expansion of the Rickard Recreation
Complex be approved;
THAT staff be authorized to call for tenders for the expansion of the Rickard
Recreation Complex; and
THAT staff be authorized to undertake a pre-qualification procedure for all
potential bidders.
"CARRIED"
Resolution #C-571-97
Moved by Councillor Hannah, seconded by Councillor Dreslinski
THAT Report ADMIN-39-97 be received;
THAT staff prepare and present to the Ontario Realty Corp., a Conditional Offer
of Purchase and Sale covering the approximately 13 acre site located at 178
Darlington-Clarke Townline in the amount of $100,000, once all the relevant
documentation covering the appraised value of the lands and the cost of
environmental clean-up has been reviewed by staff;
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Council Minutes
REPORTS
Report #7
Application for
Road Closing
St. Marys Cement
T09.ST
- 6 -
August 18, 1997
THAT the offer be conditional on the Municipality of Clarington being awarded a
Certificate of Acceptance from the Ministry of the Environment to operate a
Waste Transfer Station on the site, in a given period of time; and
THAT a copy of Report ADMIN-39-97, together with Council's decision, be
forwarded to the Commissioner of Works for the Region of Durham and
Canadian Waste Services Inc.
"CARRIED"
Resolution #C-572-97
Moved by Councillor Dreslinski, seconded by Councillor Hannah
THAT Report WD-51-97 be received;
THAT the portion of the haul road and extensions of it shown schematically on
Attachment No.2 to Report WD-51-97, be dedicated as a public highway until
the termination of the lease of them to the Municipality which is referred to in
Report WD-51-97;
THAT, subject to compliance with relevant legislation, By-law No. 95-22, the
lease to the Municipality and dedication of a public highway of the portions of the
haul road and extensions referred to above, and the approval by Council of
appropriate land exchange and financial arrangements with the applicant referred
to in Report WD-51-97, being portions of Waverley Road generally located from
a point approximately twenty metres (20 m) south of the southerly limit of the
Ontario Hydro Right-of-Way to a point approximately one hundred and fifty
metres (150 m) north of Watson Drive be closed as a public highway and
conveyed to the Applicant;
THAT staff be authorized to advertise a Public Hearing required under the
Municipal Act to implement the above;
THAT, if following such Hearing, by-laws are passed to stop up and close those
parts shown schematically on Attachment No.2 to Report WD-51-97, and to
authorize the conveyance of them to the Applicant, and to dedicate the lands
referred to above as a public highway, the Mayor and Clerk be authorized to
execute the necessary documents to complete the closure and conveyance to the
Applicant;
THAT staff be authorized to take action to obtain the necessary approvals
required by relevant legislation;
THAT by-laws to give effect to this request be passed;
THAT the Clerk obtain written approval of the by-law to close and convey the
subject portions of Waverley Road, by registered mail, from the Region of
Durham; and
THAT Blue Circle Canada Inc., the Port Darlington Community Association, the
Waterfront Regeneration Trust, Central Lake Ontario Conservation and Ontario
Hydro be advised of Council's decision.
"CARRIED"
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Council Minutes
BY-LAWS
OTHER BUSINESS
Board of
Management -
Lions Centre
C12.LI
- 7 -
Resolution #C-573-97
Moved by Councillor Hannah, seconded by Councillor Dreslinski
THAT leave be granted to introduce the following by-laws, and that the said
by-laws be now read a first and second time:
97-175 being a by-law to amend By-law 84-63, the Comprehensive Zoning By-law
of the former Corporation of the Town of Newcastle (1151233 Ontario
Ltd.);
97-176 being a by-law to amend By-law 88-159, a by-law to establish a policy
respecting Working Funds Reserves; and
97-177 being a by-law to authorize the execution of a Memorandum of
Understanding between the Corporation of the Municipality of Clarington
and North Lake Estates Inc., Bennett Estates Inc., Bennett Developments
Inc., and the Northumberland-Clarington Board of Education.
"CARRIED
Resolution #C-574-97
Moved by Councillor Hannah, seconded by Councillor Dreslinski
THAT the third and final reading of By-laws 97-175 to 97-177 inclusive, be
approved.
"CARRIED"
Resolution #C-575-97
Moved by Councillor Pingle, seconded by Councillor Elliott
THAT a report be prepared for Committee's consideration in September
addressing the need for the formation of a Board of Management for the Lions
Centre.
CONFIRMING BY-LAW
"CARRIED"
Resolution #C-576-97
Moved by Councillor Hannah, seconded by Councillor Dreslinski
THAT leave be granted to introduce By-law 97-178, being a by-law to confirm the
proceedings of the Council of the Municipality of Clarington at this special
meeting held on the 18th day of August 1997, and that the said by-law be now
read a first and second time.
"CARRIED"
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Council Minutes
CONFIRMING BY-LAW
ADJOURNMENT
- 8 -
August 18, 1997
Resolution #C-577-97
Moved by Councillor Hannah, seconded by Councillor Dreslinski
THAT the third and final reading of By-law 97-178 be approved.
"CARRIED"
Resolution #C-578-97
Moved by Councillor Dreslinski, seconded by Councillor Elliott
THAT the meeting adjourn at 8:22 p.m.
"CARRIED"
P/J~/
, MAYOR