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HomeMy WebLinkAbout09/19/2005 §.. fill Purpose and Administration Committee ��� � Minutes September 19, 2005 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, September 19, 2005 at 9:30 a.m., in the Council Chambers. ROLL CALL Present Were: Mayor J. Mutton Councillor A. Foster Councillor D. MacArthur Councillor P. Pingle Councillor G. Robinson Councillor J. Schell Councillor C. Trim Also Present: Chief Administrative Officer, F. Wu Planner, H. Brooks (until 9:25 a.m.) Director of Engineering Services, T. Cannella (until 10:55 a.m.) Director of Community Services, J. Caruana (until 10:55 a.m.) Director of Planning Services, D. Crome Deputy Treasurer, L. Gordon (until 10:55 a.m.) Deputy Chief, Emergency & Fire Services, B. Hesson (until 10:55 a.m.) (0 Director of Operations, F. Horvath Director of Corporate Services, M. Marano Manager, Community Planning & Design, C. Pellarin (until 9:30 a.m.) Planner, B. Russell (until 9:25 a.m.) Deputy Clerk, A. Greentree Clerk II, C. Doiron Mayor Mutton chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated for this meeting. MINUTES Resolution #GPA-356-05 Moved by Councillor Schell, seconded by Councillor Robinson THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on September 6, 2005, be approved. CARRIED i General Purpose and Administration Committee Minutes September 19, 2005 PRESENTATIONS Diane MacKenzie, Executive Director, Epilepsy Durham Region expressed sincere appreciation to the Council of the Municipality of Clarington and presented a Recognition Plaque for support of their Annual Golf Tournament. The event raised approximately $16,000. Councillor Schell chaired this portion of the meeting. PUBLIC MEETING (a) Subject: Applicant: Report: An Application to Amend the Official Plan and the Zoning By-law Amendment to Permit the Expansion of a Mineral Aggregate Operation 1559300 Ontario Limited (Ron Robison Ltd.) PSD-111-05 Heather Brooks, Senior Planner, Community Planning gave a verbal report pertaining to Report PSD-111-05. Anne Bragg a resident of Murphy Road spoke on behalf of herself and other residents in the area in opposition to this application. Ms. Bragg has many concerns with the expansion of the aggregate pit located in the area of Murphy Road. She is concerned with the number of trucks that will travel this roadway. Although the truckers have been very co-operative she is concerned that the expansion will significantly increase the daily truck traffic traveling the roadway. Ms. Bragg is very concerned with the safety of residents, the noise impact and the maintenance of the roadways for that area. Laurel Gould spoke in opposition to this application. Ms. Gould is concerned with the volume and speed of the trucks and the speed of the trucks that travel the roadway and she feels this is a real safety concern. These issues make it very difficult for her to get in and out of her driveway. Herb Visser, President, Keystone Sand and Gravel, spoke in opposition to this application. Mr. Visser stated that he was requested to install turning lanes which were to be used by both pits and enquired if the applicant would be willing assist with funding the turning lane construction costs. No one spoke in support of this application. Trudy Patterson, Skelton Brumwell and Associates Inc. gave a presentation on behalf of the applicant. Ms. Patterson reported on the details of the aggregate industry and the impact of the Oak Ridges Moraine. She responded to the concerns from the local residents expressed earlier in the meeting and stated that the applicant would be willing to relocate the entrance of the pit from Murphy Road. The safety on Murphy Road is also of concern to the applicant. Ms. Patterson stated that the applicant pays $0.04/tone to the Municipality and suggested these funds could be applied to road maintenance costs. She stated that there will be further discussion regarding the cost of turning lanes. Although the existing pit does not have hours of operation, there will be operation restrictions for the new pit. Ms. Patterson confirmed that during peak - 2 - General Purpose and Administration Committee Minutes September 19, 2005 hours, approximately 15 truck trips are made per hour and this traffic volume is estimated to increase to approximate 44 truck trips/hour with the expansion. Although it is difficult to estimate a time table for site rehabilitation, she confirmed that rehabilitation will be conducted as they proceed through each phase. (b) Subject: Applicant: Report: Applications to Amend the Clarington Official Plan and the Zoning By-law to Permit the Westerly Expansion of Wilmot Creek Community with Approximately 67 Additional Low Density Dwelling Units Ridge Pine Park Inc. PSD-112-05 Bob Russell, Planner, Development and Review, gave a verbal report pertaining to Report PSD-112-05. Fred Ufton a resident of Wilmot Creek spoke in opposition to this application. Mr. Ufton questioned the status of the application because he read an article in the newspaper which suggested that it had already been approved. He is also concerned that the new subdivision will be developed on greenbelt protected lands. Mr. Ufton does not wish to see more agricultural land being used for residential uses. Bruce Hadji, President, Wilmot Creek Association spoke in support of this application. Mr. Hadji has concerns that the existing recreational facilities will not accommodate the needs of an expanded community, and therefore he suggests that the facility be expanded. David Rice spoke on behalf of Ridge Pine Park Inc. and gave an overview of the application. Mr. Rice stated that the proposed area is not within the Greenbelt location, and that this area has been designated Urban Residential. The applicant is committed to building the waterfront trail, to building an addition on the recreation facility, and to including public input into this development. Mr. Rice confirmed there are no lands in Phase 9 being set aside for commercial use. (c) Subject: Applicant: Report: An Application for Draft Plan of Subdivision Approval Proposed Plan of Subdivision Sabina Investments Inc. and Ankara Realty Limited (The Remington Group) PSD-113-05 Carlo Pellarin, Manager, Development Review, gave a verbal report pertaining to Report PSD-113-05. No one spoke in opposition to or in support of this application. Bryce Jordan, Sernas & Associates was present to answer questions or concerns of the Committee. Mr. Jordan thanked staff for their co-operation. - 3 - General Purpose and Administration Committee Minutes September 19, 2005 PLANNING SERVICES DEPARTMENT OFFICIAL PLAN AMENDMENT AND ZONING BY-LAW AMENDMENT TO PERMIT THE EXPANSION OF A MINERAL AGGREGATE OPERATION APPLICANT: 1559300 ONTARIO LIMITED (RON ROBINSON LTD.) Resolution #GPA-357-05 Moved by Councillor Robinson, seconded by Councillor Pingle THAT Report PSD-111-05 be received; THAT the applications to amend the Clarington Official Plan (COPA 2005-004) and the Municipality's Zoning By-law (ZBA 2005-012) submitted by 1559300 Ontario Limited (Ron Robinson Ltd.) be referred back to staff for further processing and the preparation of a subsequent report; and THAT Durham Region Planning Department, all interested parties listed in Report PSD-111-05 and any delegations be advised of Council's decision. CARRIED APPLICATIONS TO AMEND THE CLARINGTON OFFICIAL PLAN AND ZONING BY-LAW TO PERMIT THE WESTERLY EXPANSION OF WILMOT CREEK COMMUNITY WITH APPROXIMATELY 67 ADDITIONAL LOW DENSITY DWELLING UNITS APPLICANT: RIDGE PINE PARK INC. Resolution #GPA-358-05 Moved by Councillor Trim, seconded by Councillor Robinson THAT Report PSD-112-05 be received; THAT the application to amend the Clarington Official Plan and the application to amend the Zoning By-law be referred back to staff for further processing and the preparation of a subsequent report following the receipt of the outstanding agency comments; and THAT all interested parties listed in Report PSD-112-05 and any delegations be advised of Council's decision. CARRIED - 4 - General Purpose and Administration Committee Minutes September 19, 2005 PROPOSED PLAN OF SUBDIVISION OWNER: SABINA INVESTMENTS INC. AND ANKARA REALTY LIMITED (THE REMINGTON GROUP) Resolution #GPA-359-05 Moved by Councillor MacArthur, seconded by Councillor Trim THAT Report PSD-113-05 be received; THAT the application for proposed Plan of Subdivision S-C-2005-001 submitted on behalf of Sabina Investments Inc. and Ankara Realty Limited be referred back to staff for further processing and the preparation of a subsequent report; and THAT all interested parties listed in Report PSD-113-05 and any delegations be advised of Council's decision. CARRIED APPLICATION FOR REMOVAL OF PART LOT CONTROL APPLICANT: 1189286 ONTARIO INC. Resolution #GPA-360-05 Moved by Councillor Trim, seconded by Councillor Foster THAT Report PSD-114-05 be received; THAT the request for removal of Part Lot Control with respect to Lots 58,59,61,63, and 73 to 81 inclusive on Plan 40M-2178 be approved and that the Part Lot Control By-law attached to Report PSD-114-05 be passed pursuant to Section 50 (7.1) of the Planning Act; THAT all interested parties listed in Report PSD-114-05 and any delegations be advised of Council's decision; and THAT a copy of Report PSD-114-08 be forwarded to the Region of Durham Planning Department. CARRIED CONFIDENTIAL REPORT - PROPERTY MATTER Resolution #GPA-361-05 Moved by Councillor Robinson, seconded by Councillor Foster THAT Confidential Report PSD-115-05 regarding a property matter be referred to the end of the agenda to be considered during a "closed" session. CARRIED - 5 - General Purpose and Administration Committee Minutes September 19, 2005 ENGINEERING SERVICES DEPARTMENT There were no reports considered under this section of the agenda. OPERATIONS DEPARTMENT There were no reports considered under this section of the agenda. EMERGENCY AND FIRE SERVICES DEPARTMENT There were no reports considered under this section of the agenda. Councillor Robinson chaired this portion of the meeting. COMMUNITY SERVICES DEPARTMENT GRANT ELIGIBILITY - UNIVERSITY OF ONTARIO INSTITUTE OF TECHNOLOGY - SOLAR VEHICLE TEAM Resolution #GPA-362-05 Moved by Councillor MacArthur, seconded by Mayor Mutton THAT Report CSD-012-05 be received; and THAT the University of Ontario Institute of Technology, Solar Vehicle Team, receive a grant in the amount of $1000.00. CARRIED Councillor Foster chaired this portion of the meeting. CLERK'S DEPARTMENT PET PLAN INSURANCE SHELTER PARTNERSHIP PROGRAM Resolution #GPA-363-05 Moved by Councillor Pingle, seconded by Councillor Robinson THAT Report CLD-027 -05 be received: and THAT staff be authorized to enroll in the Pet Plan Insurance Shelter Partnership Program. CARRIED - 6 - General Purpose and Administration Committee Minutes September 19, 2005 Mayor Mutton chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT REQUEST FOR PROPOSAL RFP2005-7 - SUPPLY OF CONCESSION ITEMS Resolution #GPA-364-05 Moved by Councillor Schell, seconded by Councillor MacArthur THAT Report COD-042-05 be received; THAT Kwik Snacks, Toronto, Ontario be awarded Part A, Part C, Part E, Part F, and Part G for the Supply of Concession Items for a one year term for an approximate annual value of $121 ,871.97; THAT Humpty Dumpty, Brampton, Ontario be awarded Part B of the contract to supply and deliver Snacks to the Concession Stands for a one year term for an approximate annual value of $6,112.35; THAT Madison Food and Beverage Company, Orillia, Ontario be awarded Part D of the contract to supply and deliver Hot Beverages to the Concession Stands for a one year term for an approximate annual value of $22,018.10; THAT the contracts be awarded for a second and third term pending satisfactory pricing and delivery; and THAT the funds required be drawn from the respective Community Services operating budgets. CARRIED CONFIDENTIAL REPORT - LEGAL MATTER Resolution #GPA-365-05 Moved by Councillor Trim, seconded by Councillor Pingle THAT Confidential Report COD-047 -05 regarding a legal matter, be referred to the end of the agenda to be considered during a "closed" session. CARRIED - 7 - General Purpose and Administration Committee Minutes September 19, 2005 TENDER NO. CL2005-34 ONE FOUR WHEEL DRIVE TRACTOR AND MOWERS Resolution #GPA-366-05 Moved by Councillor Trim, seconded by Councillor Foster THAT Report COD-048-05 be received; THAT Evergreen Farm and Garden, Orono, with a total bid amount $90,180.00 plus GST being the lowest responsible bid received meeting all terms, conditions and specifications of Tender #CL2005-34, be awarded the contract for the supply and delivery of one only four wheel drive tractor and mowers as required by the Operations Department; and THAT the required funds be drawn from the 2005 Operations Department Capital Budget Account #110-36-388-83642-7401. CARRIED REQUST FOR PROPOSAL RFP2005-11 - NEWCASTLE RECREATION FACILITY ARCHITECTURAL SERVICES Resolution #GPA-367-05 Moved by Councillor Robinson, seconded by Councillor Trim THAT Report COD-049-05 be received; THAT the proposal received from Shore Tilbe Irwin, Toronto, Ontario being the most responsive bidder meeting all terms, conditions and specifications of Request for Proposal RFP2005-11 be awarded the contract for the provision of the Architectural Services for the Newcastle Recreation Facility at an estimated cost of $790,000.00 plus GST; and THAT the Treasurer be authorized at the time of awarding the tender for construction of the project, to make application to the Region of Durham for debenturing the necessary funds for the total requirements for this project. CARRIED CL2005-31, TWO (2) 43,000 GVW SINGLE AXLE CAB & CHASSIS CIW DUMP BODY AND PLOW EQUIPMENT Resolution #GPA-368-05 Moved by Councillor Schell, seconded by Councillor MacArthur THAT Report COD-050-05 be received; - 8 - General Purpose and Administration Committee Minutes September 19, 2005 THAT Donway Ford Sales Ltd., Toronto, Ontario, with a total bid in the amount of $343,887.12 (plus GST), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2005-31, be awarded the contract to supply Two (2) 43,000 GVW Single Axle Cab & Chassis complete with Dump Body and Plow Equipment, as required by the Municipality of Clarington, Operations Department; and THAT the funds required in the amount of $343,887.12 (plus GST) be drawn from the Operations 2005 Capital Budget Account #110-36-388-83642-7401. CARRIED FINANCE DEPARTMENT CASH ACTIVITY - SECOND QUARTER OF 2005 Resolution #GPA-369-05 Moved by Councillor Schell, seconded by Councillor Foster THAT Report FND-013-05 be received; THAT in accordance with provision of Chapter 25, Section 286 of the Municipal Act, S.O. 2001, the Treasurer reports the cash position of the Municipality of Clarington for the second quarter of the year 2005, as shown on the schedule attached to Report FND-013-05; and THAT Part "A" of the expenditures in Report FND-013-05, for the second quarter of the year be confirmed. CARRIED CHIEF ADMINISTRATIVE OFFICER'S DEPARTMENT There were no items considered under this section of the agenda. UNFINISHED BUSINESS PARKING, NASH ROAD, COURTICE - PROPOSED AMENDMENTS TO BY-LAW 91-58 Resolution #GPA-370-05 Moved by Councillor Foster, seconded by Councillor MacArthur THAT Addendum to EGD-028-05 be received; - 9 - Minutes September 19, 2005 General Purpose and Administration Committee THAT parking be prohibited on the south side of Nash Road from Townline Road North to Centerfield Drive, Courtice; THAT parking be prohibited on the North side of Nash Road from Trulls Road to Fourth Avenue, Courtice; and THAT Council approve the by-law attached to Addendum to Report EGD-028-05. CARRIED OTHER BUSINESS There were no items considered under this section of the agenda. Resolution #GPA-371-05 Moved by Councillor Foster, seconded by Councillor Schell THAT the Committee recess for ten minutes and reconvene in "closed" session for discussion of a property matter and legal matter. CARRIED The meeting resumed in "open" session at 11 :08 a.m. RATIFY ACTIONS Resolution #GPA-372-05 Moved by Councillor Schell, seconded by Councillor Robinson THAT the actions taken in the "closed" meeting be ratified. CARRIED ADJOURNMENT Resolution #GPA-373-05 Moved by Councillor Foster, seconded by Councillor MacArthur THAT the meeti~ adjo~rn at 11:10 a.m. ~iui,1Iv MAYOR CARRIED //7 t.. (.' f-B l , ./ / / //-7 /-" . I DEP TY CLERK - 10 .