HomeMy WebLinkAboutCOD-050-05
Cl~ilJgton
REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
September 19, 2005 Resolution #:~Pk?J/(,-o$'
Date:
Report #: COD-050-05
File #:
By-law #:
Subject:
CL2005-31, Two (2) 43,000 GVW Single Axle Cab & Chassis c/w Dump
Body and Plow Equipment
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-050-05 be received;
2. THAT Donway Ford Sales Ltd., Toronto, Ontario, with a total bid in the amount
of $343,887.12 (plus GST), being the lowest responsible bidder meeting all terms,
conditions and specifications of Tender CL2005-31, be awarded the contract to supply
Two (2) 43,000 GVW Single Axle Cab & Chassis complete with Dump Body and Plow
Equipment, as required by the Municipality of Clarington, Operations Department; and
3. THAT the funds required in the amount of $343,887.12 (plus GST) be drawn from the
Operations 2005 Capital Budget Account #110-36-388-83642-7401.
Submitted by:
~p
Marie Marano, H.B.Sc., C.M.O.
Director f rporate Services
Reviewed bY~--.!: ~
Franklin Wu,
Chief Administrative Officer
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REPORT NO.: COD-050-05 PAGE 2
______________________________________________________________________
BACKGROUND AND COMMENT
Tender CL2005-31 for Two (2) 43,000 GVW Single Axle Cab & Chassis complete with Dump
Body and Plow Equipment was advertised and issued with bids being received as per Schedule
“A” attached.
On review it was noted that all bids submitted contained deficiencies. While evaluating the bids
and preparing the recommendation, it was noted that the two low bids were not compliant with
the specification for transmission and also had minor deficiencies. The third lowest bid also had
deficiencies in engine size and a high cab step which is a safety issue. The recommended
bidder Donway Ford Sales Ltd, meets all specifications.
After further review and analysis of the tender by Operations and Purchasing, it was mutually
agreed that Donway Ford Sales Ltd., Toronto, Ontario, be recommended for the contract to
supply and deliver Two (2) 43,000 GVW Single Axle Cab & Chassis complete with Dump Body
and Plow Equipment, as required by the Operations Department.
The required funds for this acquisition total $343,887.12 (plus GST), and fall within the total
budget allocation of $380,000.00.
The Director of Finance has reviewed the funding requirements and concurs with the
recommendations. Queries with respect to department needs, specifications, etc., should be
referred to the Director of Operations.
The subject firm has previously provided satisfactory service for the Municipality of Clarington.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623-3379 F (905)623-4169
Municipality of Clarington
SCHEDULE “A”
BID SUMMARY
TENDER CL2005-31
TWO (2) 43,000 GVW SINGLE AXLE CAB & CHASSIS
COMPLETE WITH DUMP BODY AND SPREADER
Bidder Total Bid Amount*
Winslow Gerolomy Motors
Peterborough, ON $317,636.64
Non-Compliant
Winslow Gerolomy Motors
Peterborough, ON $333,268.56
Non-Compliant
Complete Western Star & Sterling Truck
Barrie, ON
$343,612.80
Minor Deficiencies
Donway Ford Sales Ltd.
Toronto, ON $343,887.12
* GST EXTRA