HomeMy WebLinkAboutCOD-049-05
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REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date:
September 19, 2005
Pre 'Sit: !Ill; 3w7-0~
By-law #
Report #:
COD-049-05 File #_
Subject:
Request for Proposal RFP2005.11 - Newcastle Recreation Facility
Architectural Services
Recommendations:
It is respectfully recommended that the General Purpose and Administrative Committee recommend to
Council the following:
1. THAT Report COD-049-05 be received;
2. THAT the proposal received from Shore Tilbe Irwin, Toronto, Ontario being the most responsive
bidder meeting all terms, conditions and specifications of Request for Proposal RFP2005-11 be
awarded the contract for the provision of the Architectural Services for the Newcastle Recreation
Facility at an estimated cost of $790,000.00 plus GST; and
THAT the Treasurer be authorized at the time of awarding the tender for construction of the
project, to make application to the Region of Durham for debenturing the necessary fund for the
totai requirements for this project.
/-
//. .
Submitted by: r::/z.;a~
Marie Marano, H.B.Sc., C.M.O.
Ire tor of Corporate Services
3.
oseph Caruana,
~~"f~~re'
/tV .
~TCt B.B. , . .,
Director of Finance
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Reviewed b~-=-~'
Franklin Wu,
Chief Administrative Officer
COD-049-05 Page
2
BACKGROUND AND COMMENT
As per Resolution GPA-302-05 as the result of Report CSD-010-05, Purchasing
proceeded with a Request for Proposal for professional services for the Newcastle
Recreation Facility. As per the Resolution, Council authorized pricing be received for
the architectural services for Newcastle Recreation Facility to include a leisure pool,
auditorium, meeting rooms along with an administrative area.
A request for proposal was publicly advertised and issued with bid documents being
issued to eighteen firms. The following is a tabulation of bids submitted:
Bid Amount
Architects
(not including GST)
Lett Architects Inc + Salter Pilon Architects inc.,
$660,500
Peterborough, ON + Barrie, ON
Garwood-Jones & Hanham Architects, Hamilton, ON $735,000
Rounthwaite, dick & Hadley Architects, Toronto, ON $774,000
Thomas Brown Architect, Toronto, ON $780,000
Shore Tilbe Irwin & Partners, Toronto, ON $790,000
Maclennan Jaunkalns Miller Architects, Toronto, ON $800,000
Diamond and Schmitt Architects, Toronto, ON $803,500
Barry-Bryan Associates, Whitby, ON $834,000
Cannon Design, Toronto, ON $838,750
Carruthers Shaw and Partners Ltd., Architects, Toronto, ON $857,000
Architects Tillmann Ruth Mocellin, London, ON $865,000
Quadrangle Architects Limited, Toronto, ON $900,000
Montgomery Sisam , Toronto, ON $975,000
Parkin Architects Ltd, Mills & Associates Ltd.,
$983,716.92
Toronto, ON & Oshawa, ON
Representatives from the Community Services Department and Purchasing reviewed
and scored each proposal based on the following criteria:
Previous Experience
?
Experience of Key Personnel
?
Price
?
Working knowledge in Clarington and Durham Region
?
Ability to Complete the Project on Schedule
?
Completeness of Proposal
?
Creativity
?
COD-049-05 Page
3
As per the request for proposal document, the consultant selection would be made on
the basis of the written proposal, a potential interview and reference checks.
Upon completion of the document review by the selection committee, five firms, Cannon
Design, Shore Tilbe Irwin & Partners, Barry-Bryan Associates, Carruthers Shaw and
Partners Limited along with Macleannan Jaunkalns Miller architects were selected for
an interview.
On completion of the interviews and presentations by the firms the scores were
compiled and the two firms who scored the highest were selected for reference checks
.
Staff was impressed with the coverage of the proposed services, proponents’
experience and enthusiasm for the project. Team members were in attendance at the
interview and their roles were discussed. Reference checks for the Shore Tilbe Irwin
were excellent.
As indicated in Report CDS-10-05, this project has been identified in the Municipality’s
Development Charges Study with 90% of the project to be funded from Development
Charges. The project will be debentured with recovery of the appropriate share from
development charges over the debenture repayment period. A more detailed financing
section will be included in the report for awarding the construction tender.
The Director of Finance has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to the department needs, specifications, etc.
can be directed to the Director of Community Services.
It is therefore recommended that the proposal received from Shore Tilbe Irwin, Toronto,
Ontario to provide the Architectural Services for the Newcastle Recreation Facility, be
accepted.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F (905)623-4169