HomeMy WebLinkAbout2013-11-13 MinutesMinutes of a regular meeting of the board of Management hold at 6:30 p.
xn., on Tuesday, November 12, 2013 in Committee Room l -C in the
Bowmanville Library.
Present: Gilpin, (Lisa) Roy, Patterson, (Chris) Broumley
Members: Lucas, Bary, Rezazada, Holmes, Mulder, Hooper
Absent: None
The meeting was called to order by the Chairman, who recognized that there
was one delegation present, Lisa Roy, from Creek Girls Media. He noted
that there had been no meeting in October due to the lack of a quorum.
However, he reported that two delegations had been present at that time and
that he had allowed them to make their presentations for the benefit of the
Board member who were present. The following summary of what they said
was then circulated to the Board members.
The first was Anglea Decz from CBS Group who began by introducing her
Technical Director, Chris Broumley, whom she said would be available to
attend future Board meetings on her behalf. She went on to say that she was
currently revamping the website and was awaiting the Board's decision on
the selection of a new logo, with a view to getting a plan in place before
January 1, 2014. It was decided that a special meeting of the Events
Committee would be held to discuss the revision of the website, the results
of which would be presented at the Board meeting in November.
Next Bob Dishane, past president of an organization which represents the
Historic Grand Prix, began by saying that he was present as the
representative of Mosport Raceway. Because Bowmanville is the closest
community to Mosport that it is the natural destination for race fans who are
visiting to see the events at Mosport. As a result he proposed that the
Bowmanville BIA and the management of Mosport work together to build
excitement around their three-day vintage car race which takes place during
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the second week -end in June. This would require the Summerfest event in
the downtown to be re -scheduled for June 12, 13 and 14, and for the
Downtown be closed for both Friday and Saturday. Dishane is to meet with
the Events Committee, after which a recommendation will be brought to the
Board at the next meeting.
Moved by Hooper, seconded by Barry,
THAT the Minutes of the previous meeting be adopted as circulated.
Correspondence was received fi-om the Santa Claus Parade Committee, John
®'Toole, MPP, Swan ,Signs, Don Hooper, Clarington Tourism and the
Municipality of Clarington.
Moved by Hooper, seconded by Barry,
THAT the correspondence be received and filed.
66C A R.RIED"
The Treasurer presented his Financial Deport for the period from January 1
to November 12, 2013. A copy is attached to the Minutes.
Moved by Holmes, seconded by Ban -y,
THAT the Treasurer's Deport be adopted as presented.
"CA"ED"
Deports:
Council Liaison: No report.
Events: Mulder reported that "Ladies Night" is scheduled for Thursday,
November 21 from 6 until 11 p. in. in the downtown, and that 23 businesses
are participating. She went on to say that arrangements for Christmas are
booked and that the Christmas Moonlight Magic posters will be delivered
this week.
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membership Relations: Barry reported that a new business called iPads
Fixed has opened in the. BIA, and that they also cut keys.
Streetscape: Patterson reported that the lids are on the planters and that the
Fall/Minter banners are on the lamp posts. Arrangements are underway to
have the Christmas Moonlight Magic signs updated and installed later this
week. She then stated that Hooper had removed the plants from the planters
to allow for the lids to be re -installed, and that she would request that this
work be done, in future, by whoever is hired to do waste control in the
Downtown.
Moved by Barry, seconded by Mulder,
THAT the person hired annually to do waste control, also be instructed to
remove the plants from the planters at the end of September.
CL,%''i p 7y yg IED"
Communications: No report.
Publications: Gilpin reported that the Christmas issue of the Downtowner is
being developed.
Board of Trade: No report.
Web Site: No report.
Under "BUSINESS AIRJSII\TG" from the previous meeting, lVlulder reported
that Kooger had surrendered the BIA's Canadian Tire Corporation credit
card. Gilpin is to keep it for the present.
Patterson tabled a letter of resignation from Donna Johnston from the
Board.
Moved by Holmes, seconded by Barry,
THAT the ]Board accept Johnston's letter of resignation. "CRIED"
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Lucas reported that he has yet to make arrangements with Mn. Peter Kowal
to have the presentation of the plaque with a photo for the Bowmanville
Dovvntowner.
It was reported that Jerry Anderson has agreed to run a Downtown
Bovimanville logo contest for local students. The winner's design will not
necessarily be used as the official logo for the Bowmanville BTA.
Under "NEVI BUSINESS", the Chair announced that the Board would go
"in camera_" to discuss the need to re -structure the functional side of the
Board's mandate.
Moved by Barry, seconded by Hooper)
THAT the Board go "in camera" to reach a decision on the re -structuring of
the functional side of the Board's operations.
"Ci�=E "
Holmes, Patterson and Gilpin were excused from the meeting.
The regular meeting resumed and the following motion was made:
Moved by Mulder, seconded by Barry,
THAT the functional side of the Board's operations be re -structured
according to "Plan- B", which is attached to these Minutes.
"C p T$Ty ED))
Next Hooper reported that approval is pending for yet another shopping
plaza site which is planned for the intersection of Highway 2 and County
Road 57
Moved by Barry, seconded by Mulder,
THAT a letter be sent to Council, noting that because there are several
commercial retail sites currently available for rent east of Liberty Street, in
the Downtown and west of County Road 57, and that because the
Historic Downtown Bowmnflvi le
Financial Report
January 1 to November 129 2013
d nin1s1ration.
Events
Special Promotion
Streetscape
Capital Works
Contingency Fund
Publlcmions
Website Mah tenance
Totals
Less: SurplLis
Net Budget
Budget
2013
$409000.00
669000°00
29500°00
M000.00
2100.00
00000
89500.00
22100.00
$1589700.00
10 200.00
$1489500,00
On hand: Current Account
GIC #1
GIC #2 (Contingency)
Total
$ 49578017
209000.00
PyP
9,580.9§]]3
$309159.00
Actual
to Date
$389320,08
49,750.00
50.00
29124,54
1 8'4969943
169333042
00000
69333038
T 29100000
$133993U5
Page 5
expansion of the Darlington Nuclear plant has been cancelled by the Ontario
Government, which will negatively affect local residential growth, that
Council be requested to place a moratorium on further retail development
in the Bowrnanville area until the local econorny has stabilized. AR
Moved by Mulder, seconded by Bary,
THAT the Meeting be adjourned.
The next meeting is scheduled for Tuesday, December 10, 2013 in
Committee Room 1-C in the Bowmanville Library at 6:30 p. m.
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