HomeMy WebLinkAbout2016-04-12 Minutes
Newcastle Memorial Arena Management Board
Municipality of Clarington
Minutes of Meeting – April 12, 2016
(Not yet approved by committee)
In Attendance – Gord Lee, Chair Gord Blaker, Vice Chair
Bryan Wiltshire, Carol Little, Sue White, Shea-Lea Latchford, Gary Oliver, Jay Summers,
Councillor Woo, Councillor Partner
1. Call to Order – 7:10 P.M.
2. Adoption of Minutes – Motion # 16-012 was proposed: THAT: The minutes of March
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8, 2016 meeting are accepted as presented.
Moved by: Jay Summers Seconded by: Shea Lea Latchford
CARRIED
3. Arena Manager’s Report – Bryan advised: Sunday Ball Hockey and week-night Lacrosse
were both underway. The Newcastle & District Chamber of Commerce Annual Trade
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Show was finalized for the week-end of May 12 to 15 in the arena. In addition, that
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Sunday, May 15, the Clarington Farmers’ Market would be commencing their 12
season, in the arena parking lot. Further, the Sea cadets had booked their Graduation
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Ceremony at the arena for June 15. The Gift of Art show would take place July 7 to
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10. Once these summer special events were completed, clean-up and maintenance to
the arena would be Bryan’s priority over the summer months.
Maintenance and clean-up of the outside parking area had already been scheduled to
be completed prior to the first trade show and the farmer’s market start-up. Bryan
suggested, he may have some maintenance or repair issues to bring to the board at our
next meeting – budgeted issues that may need attention.
4. Ongoing Business – Discussions continued regarding our snack bar sales and current
product line. It was decided to discontinue selling both the Sausage Rolls and the
(2)
Perogies, as they didn’t generate sufficient sales. French Fries and gravy appeared to be
reasonably popular and consideration will be given to adding Poutine to the mix. The
snack bar operation and sales will continue to be an ongoing exercise of monitoring, as
sales continue to decline annually. Observation by staff indicates most visitors, i.e.
parents and families of players appear to arrive at the arena with a Tim’s or outsourced
coffee or beverage. Our sales are predominantly generated from players, as they leave
the arena – candies, chocolate bars, beverages, chips, etc.
5. Financial Report – An income statement for YTD March 31, 2016 was presented. Income
of $137,193.93 was slightly above the same period of 2015. Expenses for the same
period, ($85,392.18) were slightly below 2015, YTD. Budgeted target for year 2016 was
at 44.25% - On Target, YTD. Accounts Receivables indicated $88,673.83 outstanding.
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However, $44,000.00 plus had been received since the March 31, date of this report.
6. New Business – Nothing to be discussed.
7. Next Meeting – Date to be determined – Nothing much happening during the summer
months. A possibility we may meet only in June and August, through the summer.
8. Adjournment – Motion # 16-013 was proposed; THAT: The meeting is adjourned.
Moved by: Jay Summers Seconded by: Sue White
CARRIED