HomeMy WebLinkAbout06/20/2005 General Purpose and Administration Committee
.� Minutes
June 20, 2005
Minutes of a meeting of the General Purpose and Administration Committee held on Monday,
June 20, 2005 at 9:30 a.m., in the Council Chambers.
ROLL CALL
Present Were: Mayor J. Mutton
Councillor A. Foster
i Councillor D. MacArthur
Councillor P. Pingle
Councillor G. Robinson
Councillor J. Schell
Councillor C. Trim
Also Present: Chief Administrative Officer, F. Wu
Deputy Chief, Emergency Services, M. Berney
Director of Engineering Services, T. Cannella
Director of Community Services, J. Caruana
Director of Planning Services, D. Crome
Director of Operations, F. Horvath
Manager, Special Projects, F. Langmaid
Director of Corporate Services, M. Marano
t., p
Manager, Community Planning & Design, C. Pellarin
E Planner, Development and Review, B. Russell
Director of Finance/Treasurer, N. Taylor (until 11:02 am)
Deputy Clerk, A. Greentree
Clerk 11, C. Doiron
Mayor Mutton chaired this portion of the meeting.
"= DISCLOSURES OF PECUNIARY INTEREST
There were no disclosures of pecuniary interest stated for this meeting.
MINUTES
Resolution #GPA-269-05
Moved by Councillor Schell, seconded by Councillor Robinson
THAT the minutes of the regular meeting of the General Purpose and Administration Committee
held on June 6, 2005, be approved; and
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THAT the minutes of the special meeting of the General Purpose and Administration Committee
held on June 13, 2005, be approved.
CARRIED
Resolution #GPA-270-05
Moved by Councillor Trim, seconded by Councillor MacArthur
THAT Reports PSD-092-05 and PSD-095-05 be added to the agenda;
THAT Report PSD-094-05 be withdrawn from the agenda; and
THAT the order of the agenda be altered to allow for the Development Charges Public Meeting
and Report FND-007 -05 and Report FND-008-05 to be considered immediately following the
presentation of Craig Binning, Hemson Consulting.
CARRIED
PRESENTATION
Craig Binning, Hemson Consulting gave a power point presentation regarding Development
Charges Study Report FND-007 -05. Mr. Binning described Development Charges and Growth-
Related Capital Costs. He then reviewed the details of the Study, including: Objectives, Services
Considered, Historic Service Levels, Growth Forecast, Growth-Related Capital Program,
Proposed Development Charges, Rate Comparisons, Policy Issues & Considerations and
implementation Timeline. Mr. Binning reported that the increase in development charges is a
result of higher construction costs, increased serviced lands, lack of government grants and
subsidies, and the change in Residential/Non-Residential distribution.
(Presentations were continued later in the meeting.)
PUBLIC MEETING
(d) Subject: Proposed Development Charges By-law
Report: FND-007-05
David Rice, Rice Development, Wilmot Creek commented regarding the impact of the
development charges study on future home owners of Wilmot Creek. He does not object to the
by-law, however he does feel that they should pay what would be fair to the community. Wilmot
Creek is an adult community where the average persons per household is 1.7. This average has
not changed in quite sometime, and given the character of the community it is not anticipated to
change in the future. As such, they are requesting that the development charges rate for any
future development at Wilmot Creek be calculated at 1.7 not 3.2.
No one spoke in support of this application.
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(Public Meetings were continued later in the meeting.)
FINANCE DEPARTMENT
DEVELOPMENT CHARGES STUDY AND BY-LAW 2005
Resolution #GPA-271-05
Moved by Councillor Pingle, seconded by Councillor Robinson
THAT Report FND-007-05 be received;
THAT the Development Charges Background Study, May 2005, prepared by Hemson Consulting
Ltd. be approved;
THAT the Development Charges quantum for both Residential and Non-Residential charges be
approved as follows, effective July 1, 2005, subject to annual indexing:
Non-Residential
(per square metre)
Commercial and Institutional
Industrial
$8,377
$7,346
$5,671
$3,609
$34.94
$19.24
Residential
Single and Semi
Townhouse and Row
Large Apartment
Small Apartment
THAT Council in approving the Background Study, expresses its intent to ensure that the increase
in the need for services attributable to the anticipated development will be met and that any future
excess capacity identified in the Study will be paid for by development charges or other similar
charges;
THAT Council has reviewed the changes made to the draft By-Law and after having considered
the changes, Council determined that there is not a need for an additional public meeting;
THAT the annual report to Council on the Development Charges Reserve Fund activity includes a
status report on the building permit activity and charges collected in relationship to the projected
activity;
THAT for completed applications as determined by the Chief Building Official received on or
before June 30, 2005, where the development charges will be paid by June 30, 2005, that the
applicable development charges be calculated based on By-Law 2000-108;
THAT correspondence received from Ridge Pine Park Inc. (Attachment "A" to Report
FND-007-05) be received and that Wilmot Creek homes remain under the single family dwelling
category;
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THAT By-Law 2005-108 (Attachment "B" to Report FND-007-05), inclusive of any amendments
made by Council at the meeting of June 20, 2005, be approved to rescind and replace By-Law
2000-108; and
THAT the Region of Durham and recorded interested parties be provided a copy of Report FND-
007 -05 and be notified of Council's decision.
CARRIED
ANNUAL STATEMENT FOR THE DEVELOPMENT CHARGES RESERVE FUNDS FOR THE
YEAR ENDED DECEMBER 31, 2004
Resolution #GPA-272-05
Moved by Councillor Schell, seconded by Councillor MacArthur
THAT Report FND-008-05 be received; and
THAT a copy of Report FND-008-05 be sent to the Minister of Municipal Affairs and Housing.
CARRIED
PRESENTATIONS (continued)
Todd Brown, Monteith Brown Planning Consultants gave a power point presentation regarding the
Newcastle Recreation Facility Needs Assessment Report CSD-01 0-05. Mr. Brown described the
purpose of the study as follows:
. Identify potential indoor facility components for a new recreation facility in Newcastle Village;
. Identify capital and operating cost scenarios of the various facility components identified; and
. Identify the potential impact of a new recreation facility on existing recreation facilities.
The recommendations arising from the study are to construct a multi-use facility in two phases.
Phase 1 would include a twin pad arena, a gymnasium and flexible meeting rooms. Phase 2
would include an indoor pool. It is estimated that Phase 2 would be constructed in 2015, when the
population warrants the facility.
Faye Langmaid, Manager, Special Projects gave a power point presentation regarding
Bowmanville Community Improvement Plan (BCIP)Report PSD-079-05. Ms. Laingmaid gave a
brief overview of the proposed Community Improvement Plan including recommendations
regarding expansion and development of a more formal civic square, capital funding for
improvements located on municipal lands, facilitation of coordinated public and private parking
initiatives, development of guidelines for infill, intensification and related parking requirements and
ongoing liaison with the Bowmanville BBC and others. The BCIP consists of grant programs for
building fees, site plan control application fees, heritage building fagade improvements, and
building code improvements.
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Resolution #GPA-273-05
Moved by Councillor Robinson, seconded by Councillor Schell
THAT Committee recess for five minutes.
CARRIED
The meeting reconvened at 11 :09 a.m.
DELEGATIONS
Mr. Bill Cawker, Baywood Homes, spoke regarding Report PSD-092-05. He stated that he and
his clients are in agreement with the recommendations of the report.
Mr. Ron Hooper, member of the Community Focus Group, Bowmanville Community Improvement
Plan, spoke regarding Report PSD-079-05. Mr. Hooper expressed his condolence to Evylin
Stroud's family and thanked members of staff, in particular Faye Langmaid and Janaka
Wiejusundara, for their efforts on this Plan. As a member of the Focus Group, Mr. Hooper was
here to support the Community Improvement Plan. Mr. Hooper was also here to comment on the
Development Charges By-law. He now has a greater understanding and hopes that Council will
consider the comments on the Commercial Policy Review at the next Council meeting. The Focus
Group request that: there be an increase in the grant program from $25,000 to $50,000, the gate
entrance be implemented as soon as possible, the funding for infill and intensifications study and
the parking study be implemented immediately, and that based on the study results, implement
the outcome recommendations immediately.
Mr. Dave Turkovich, regarding Report PSD-091-05 Surplus Property on Bradshaw Street, was
called but was not present.
Mr. Neil Allen spoke on behalf of Ray Bester, Orono Athletic Association regarding Report
CSD-010-05. The members of the Association are concerned with the construction of a
new arena. The Orono Arena was negatively impacted with the opening of the South Courtice
Arena, which in turn affected their revenues. The Association is concerned that a twin pad arena
in Newcastle will further impact them, especially their icing schedule. The Association is not
opposed to the construction of a new arena, but they request that the communication lines be
open to assist them in coordinating their ice bookings.
Councillor Schell chaired this portion of the meeting.
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PUBLIC MEETINGS (continued)
(a) Subject:
Report:
Proposed Community Improvement Plan
PSD-079-05
No one spoke in opposition to or in support of this Plan.
(b)
Subject:
Applicant:
Report:
An Application for Draft Plan of Subdivision Approval and to Amend the
Zoning By-law
Revisions to Proposed Plan of Subdivision and Related Rezoning to Permit
48 Residential Units
Home-Land Development Group Ltd.
PSD-080-05
Bob Russell, Planner gave a verbal report pertaining to Report PSD-080-05.
No one spoke in opposition to or in support of this application.
Glen Genge spoke on behalf of the applicant. He stated that they reviewed the report and have
no concerns. He will be working with staff to address concerns with lot sizes.
(c)
Subject:
Applicant:
Report:
An Application to Amend the Zoning By-law 84-63
Proposed Zoning By-law Amendment to Permit a Self Serve Car Wash with
a Dog Wash
Moolco Investments Incorporated
PSD-081-05
Carlo Pellarin, Manager, Development and Review gave a verbal report pertaining to Report
PSD-081-05.
No one spoke in opposition to or in support of this application.
Ray Abbott spoke on behalf of the applicant and stated that the noise study has been completed
and confirmed that provincial guidelines will be met. He reported that lot severances and site plan
applications have been submitted to staff.
PLANNING SERVICES DEPARTMENT
BOWMANVILLE COMMUNITY IMPROVEMENT PLAN
Resolution #GPA-274-05
Moved by Councillor MacArthur, seconded by Councillor Trim
THAT Report PSD-079-05 be received;
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THAT the proposed Bowmanville Community Improvement Plan as shown in Report PSD-079-05
as Attachment 1 be referred back to Staff for further review and consideration of comments
received at the Public Meeting; and
THAT any interested party or delegation be advised of Council's decision.
CARRIED
REVISIONS TO PROPOSED PLAN OF SUBDIVISION AND RELATED REZONING TO PERMIT
48 RESIDENTIAL UNITS
APPLICANT: HOME-LAND DEVELOPMENT GROUP LTD.
Resolution #GPA-275-05
Moved by Councillor MacArthur, seconded by Councillor Pingle
THAT Report PSD-080-05 be received;
THAT the revisions to Proposed Draft Plan of Subdivision 18T-92004 and the application to
amend the Zoning By-law 84-63, as amended, submitted by Home-Land Development Group Ltd.
on behalf of Randy & Linda Norrish, Leonard & Margaret Goodmurphy, David & Joanne Payne
and Merlynn & Helen Shantz be referred back to staff for further processing and the preparation of
a subsequent report following receipt and resolution of the outstanding agency comments; and
THAT all interested parties listed in Report PSD-080-05 and any delegation be advised of
Council's decision.
CARRIED
PROPOSED ZONING BY-LAW AMENDMENT TO PERMIT A SELF SERVE CAR WASH WITH
A DOG WASH
APPLICANT: MOOLCO INVESTMENTS INCORPORATED
Resolution #GPA-276-05
Moved by Councillor Robinson, seconded by Councillor Trim
THAT Report P S D-081-05 be received;
THAT the application submitted by Moolco Investments Incorporated be referred back to Staff for
further processing and the preparation of a further report following the receipt of all outstanding
agency comments; and
THAT the interested parties listed in Report PSD-081-05 and any delegations be advised of
Council's decision.
CARRIED
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APPLICATION FOR REMOVAL OF PART LOT CONTROL
APPLICANT: FRANK CANONACO
Resolution #GPA-277-05
Moved by Councillor Foster, seconded by Councillor MacArthur
THAT Report PSD-082-05 be received;
THAT the request for removal of Part Lot Control with respect to Lots 1-28 inclusive, Lots 53-63
inclusive, and Lots 68-93 inclusive on Registered Plan 40M-2225, be approved and that the Part Lot
Control By-law attached to Report PSD-082-05 be passed pursuant to Section 50 (7.1) of the
Planning Act; and
THAT all interested parties listed in Report PSD-082-05, any delegations and the Regional
Municipality of Durham Planning Department be advised of Council's decision.
CARRIED
APPLICATION FOR REMOVAL OF PART LOT CONTROL
APPLICANT: SYVAN DEVELOPMENTS LIMITED
Resolution #GPA-278-05
Moved by Councillor Pingle, seconded by Councillor Robinson
THAT Report PSD-083-05 be received;
THAT the request for removal of Part Lot Control with respect to Block 15, on Registered Plan 10M-
831, be approved and that the Part Lot Control By-law attached to Report PSD-083-05 be passed
pursuant to Section 50 (7.1) of the Planning Act; and
THAT all interested parties listed in Report PSD-083-05, any delegations and the Regional
Municipality of Durham Planning Department be advised of Council's decision.
CARRIED
APPLICATION FOR REMOVAL OF HOLDING
APPLICANT: PRESTONVALE ROAD LAND CORP.
Resolution #GPA-279-05
Moved by Councillor Foster, seconded by Councillor MacArthur
THAT Report PSD-084-05 be received;
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THAT the application submitted by Prestonvale Road Land Corp. to remove the Holding (H)
symbol be approved and that the by-law attached to Report PSD-084-05 to remove the Holding
(H) symbol be passed and a copy forwarded to the Regional Municipality of Durham; and
THAT all interested parties listed in Report PSD-084-05 and any delegations be advised of
Council's decision.
CARRIED
PROPOSED PLAN OF SUBDIVISION TO PERMIT 388 RESIDENTIAL UNITS, IN THE CITY OF
OSHAWA
APPLICANT: GLASPELL C/O GLENOSHA FARMS
Resolution #GPA-280-05
Moved by Councillor Pingle, seconded by Councillor Trim
THAT Report PSD-085-05 be received;
THAT the City of Oshawa be advised that the Municipality of Clarington has no objections to the
approval of the proposed Draft Plan of Subdivision (S-O-2004-03) provided:
a) THAT the City of Oshawa confirm in writing prior to issuing Draft Approval that the City and
the applicant will assume and accept 100% of the costs of street illumination and/or
sidewalk improvements that are deemed necessary on Townline Road North as a result of
this development including all future maintenance, and
b) THAT the conditions contained in Attachment 2 to Report PSD-085-05 are incorporated in
any Draft Approval;
THAT all interested parties listed in Report PSD-085-05 and any delegations be advised of
Council's decision; and
THAT a copy of Report PSD-085-05 be forwarded to the City of Oshawa Development Services
Department and the Region of Durham Planning Department.
CARRIED
SIGN BY-LAW AMENDMENT APPLICATION
APPLICANT: FAIRHAVEN INVESTMENTS INC.
Resolution #GPA-281-05
Moved by Councillor MacArthur, seconded by Councillor Foster
THAT Report PSD-086-05 be received;
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THAT the sign by-law amendment application submitted by Fairhaven Investments Inc. on behalf
of Laberimi Holdings Inc. to permit two wall signs with a total sign area of 8.36 square metres, be
approved for a maximum of 1 year to June 27,2006;
THAT the by-law attached to Report PSD-086-05 be approved; and
THAT all interested parties listed in Report PSD-086-05 and any delegations be advised of
Council's decision.
CARRIED
EA NOTICE OF STUDY COMPLETION
ADDITIONAL WATER SUPPLY CAPACITY TO SERVICE THE NEWCASTLE URBAN AREA
Resolution #GPA-282-05
Moved by Mayor Mutton, seconded by Councillor Robinson
THAT Report PSD-087 -05 be received;
THAT the preferred solution, for additional water supply capacity to service the Newcastle Urban
Area be endorsed;
THAT the Regional Works Department be requested to provide at an early stage of design
development a site plan of high quality architectural and landscape design, including an alignment
for the waterfront regeneration trail to the satisfaction of the Directors of Planning Services and
Engineering Services; and
THAT a copy of Report PSD-087 -05 be forwarded to the Regional Works Department.
CARRIED
APPLICATION FOR REMOVAL OF PART LOT CONTROL
APPLICANT: ORCHARD PARK ESTATES (BOWMANVILLE) INC.
Resolution #GPA-283-05
Moved by Councillor MacArthur, seconded by Councillor Trim
THAT Report PSD-088-05 be received;
THAT the request for Removal of Part Lot Control with respect to Block 95 on Plan 40M-2066 be
approved and that the Part Lot Control By-law attached to Report PSD-088-05 be passed
pursuant to Section 50 (7.1) of the Planning Act; and
THAT all interested parties listed in Report PSD-088-05, any delegations, and the Regional
Municipality of Durham Planning Department be advised of Council's decision.
CARRIED
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APPLICATION FOR REMOVAL OF PART LOT CONTROL
APPLICANT: VERMONT VILLAGE HOMES
Resolution #GPA-284-05
Moved by Councillor Foster, seconded by Councillor Robinson
THAT Report PSD-089-05 be received;
THAT the request for Removal of Part Lot Control with respect to Blocks 137 and 138 on Plan
40M-2096; and Blocks 101 and 102 on Plan 40M-2172 be approved and that the Part Lot Control
By-law attached to Report PSD-089-05 be passed pursuant to Section 50 (7.1) of the Planning
Act; and
THAT all interested parties listed in Report PSD-089-05, any delegations, and the Regional
Municipality of Durham Planning Department be advised of Council's decision.
CARRIED
APPLICATION FOR REMOVAL OF PART LOT CONTROL
APPLICANT: 1189286 ONTARIO INC. (GARY BREDA)
Resolution #GPA-285-05
Moved by Councillor Pingle, seconded by Councillor MacArthur
THAT Report PSD-090-05 be received;
THAT the request for removal of Part Lot Control with respect to Lots 60 and 62 on 40M-2178 be
approved and that the Part Lot Control By-law attached to Report PSD-090-05 be passed pursuant
to Section 50 (7.1) of the Planning Act; and
THAT all interested parties listed in Report PSD-090-05, any delegations, and the Regional
Municipality of Durham Planning Department be advised of Council's decision.
CARRIED
DECLARATION AND SALE OF SURPLUS PROPERTY
Resolution #GPA-286-05
Moved by Councillor Robinson, seconded by Councillor Trim
THAT Report PSD-091-05 be received;
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THAT the property identified as Part 3 on Plan 40R-19115, Part Lots 23 and 24, Plan H-50077,
Bradshaw Street, Part Lot 9, Concession 2, former Town of Bowmanville, as shown on
Attachment 1 to Report PSD-091-05 be declared, as surplus, by by-law and offered for sale; and
THAT the property identified as Part 4 on Plan 40R-22242, Darlington Boulevard, Part Lot 35,
Concession 2, former Township of Darlington, as shown on Attachment 2, to Report PSD-091-05
be declared, as surplus, by by-law and offered for sale.
CARRIED
PLAN OF SUBDIVISION, REZONING AND OFFICIAL PLAN AMENDMENT TO PERMIT 327
RESIDENTIAL UNITS
OWNER: 1477677 ONTARIO LIMITED (BAYWOOD HOMES)
Resolution #GPA-287-05
Moved by Councillor MacArthur, seconded by Councillor Pingle
THAT Report PSD-092-05 be received;
THAT Amendment No. 45 to the Clarington Official Plan as submitted by 1477677 Ontario Limited
(Baywood Homes - Napa Valley Phase IV) to delete the Neighbourhood Commercial Symbol within
the area of Proposed Draft Plan of Subdivision as contained in Attachment 3 to Report PSD-092-05
be adopted;
THAT the application for Proposed Draft Plan of Subdivision 18T-90036, as amended and submitted
by 1477677 Ontario Limited (Baywood Homes - Napa Valley Phase IV) be approved and that the
Director of Planning Services be authorized to issue Draft Approval, subject to the conditions as
contained in Attachment 4 to Report PSD-092-05;
THAT the application to amend Zoning By-law 84-63, be approved and that the amending by-law, as
per Attachment 5 to Report PSD-092-05 be forwarded to Council for approval;
THAT a by-law to remove the "Holding (H)" symbol be forwarded to Council at such time that the
applicant has entered into a subdivision agreement;
THAT the Mayor and Clerk be authorized by By-law, to execute a Subdivision Agreement between
the Owner and the Municipality of Clarington and at such time as the agreement has been finalized
to the satisfaction of the Directors of Engineering Services and Planning Services;
THAT staff be authorized to settle the terms of a purchase agreement to purchase two (2) semi-
detached lots from 1477677 Ontario Limited;
THAT a copy of Report PSD-092-05 and Council's decision be forwarded to the Region of Durham
Planning Department; and
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THAT the Regional Municipality of Durham Planning Department, all interested parties, and any
delegations be advised of Council's decision.
CARRIED
DRAFT PLAN OF CONDOMINIUM APPLICATION
APPLICANT: PORT OF NEWCASTLE EAST LANDS LTD.
Resolution #GPA-288-05
Moved by Councillor Robinson, seconded by Councillor Foster
THAT Report PSD-093-05 be received;
THAT the Draft Plan of Condominium application, submitted by Port of Newcastle East Lands Ltd.
be approved and that the Director of Planning Services be authorized to issue Draft Approval,
subject to the conditions as contained in Attachment 3 to Report PSD-093-05;
THAT a copy of Report PSD-093-05 be forwarded to the Durham Region Planning Department;
and
THAT all interested parties listed in Report PSD-093-05 and any delegation be advised of
Council's decision.
CARRIED
SITE PLAN CONTROL BY-LAW
Resolution #GPA-289-05
Moved by Councillor MacArthur, seconded Councillor Trim
THAT Report PSD-074-05 be received;
THAT the Revised Site Plan Control By-law contained in Attachment 1 to Report PSD-074-05 be
forwarded to Council for approval;
THAT the Minister of Municipal Affairs be requested to modify Amendment No. 33 of the
Clarington Official Plan, the Oak Ridges Moraine Conformity amendment, to make revisions to
Section 23.8, Site Plan Control as contained in Attachment 2 to Report PSD-074-05;
THAT a copy of Report PSD-074-05 and the By-law attached thereto be forwarded to the Durham
Region Works Department, Central Lake Ontario Conservation, Ganaraska Region Conservation
Authority, Kawartha Conservation Authority and the Otonabee Region Conservation Authority; and
THAT all interested parties listed in Report PSD-074-05 and any delegation be advised of
Council's decision.
CARRIED
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Resolution #GPA-290-05
Moved by Councillor Pingle, seconded by Councillor MacArthur
THAT the agenda be altered to consider Addendum to Report PSD-032-05 included under
Unfinished Business section of the agenda.
CARRIED
ORONO COMMUNITY IMPROVEMENT PROGRAM APPROVAL
Resolution #GPA-291-05
Moved by Councillor Robinson, seconded by Councillor Trim
THAT Addendum to Report PSD-032-05 be received;
THAT the authority to accept the Minister's modifications to the Orono Community Improvement
Plan, which Council approved by By-Law 2005-009 be delegated to the Director of Planning
Services and Director of Finance, providing that the modifications are minor in nature and do not
alter the intent of the community improvement program; and
THAT all interested parties be advised of Council's decision.
CARRIED
APPLICATION FOR REMOVAL OF PART LOT CONTROL
APPLICANT: SCOTT PUSHMAN
Resolution #GPA-292-05
Moved by Councillor MacArthur, seconded by Councillor Trim
THAT Report PSD-095-05 be received;
THAT the request for removal of Part Lot Control with respect to Block 143 on Registered Plan
10M-829, be approved and that the Part Lot Control By-law attached to Report PSD-095-05 be
passed pursuant to Section 50 (7.1) of the Planning Act; and
THAT all interested parties listed in Report PSD-095-05, any delegations, and the Regional
Municipality of Durham Planning Department be advised of Council's decision.
CARRIED
Councillor MacArthur chaired this portion of the meeting.
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ENGINEERING SERVICES DEPARTMENT
ESTABLISHING A REVISED BUILDING PERMIT POLICY FOR THE MUNICIPALITY OF
CLARINGTON
Resolution #GPA-293-05
Moved by Councillor Schell, seconded by Councillor Robinson
THAT Report EGD-017 -05 be received; and
THAT conditional full and/or part building permits be permitted at the discretion of the Chief
Building Official for commercial/industrial projects or for multi-family residential projects only,
whereby the applicant has clearly demonstrated that unreasonable delays in construction would
occur and is willing to enter into the appropriate agreement with the Municipality of Clarington to
assume all risks arising from the issuance of a conditional permit.
CARRIED
VENTON COURT SUBDIVISION, TYRONE, PLAN 40M-2009, 'CERTIFICATE OF
ACCEPTANCE' AND 'ASSUMPTION BY-LAW', FINAL WORKS INCLUDING ROADS AND
OTHER RELATED WORKS
Resolution #GPA-294-05
Moved by Councillor Pingle, seconded by Councillor Foster
THAT Report EGD-018-05 be received;
THAT the Director of Engineering Services be authorized to issue a 'Certificate of Acceptance' for
the Final Works, which include final stage roads and other related Works, constructed within Plan
40M-2009; and
THAT the by-law attached to Report EGD-018-05, assuming certain streets within Plan 40M-2009
as public highway be approved.
CARRIED
MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR MAY, 2005.
Resolution #GPA-295-05
Moved by Mayor Mutton, seconded by Councillor Foster
THAT Report EGD-020-05 be received for information.
CARRIED
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ACCESSIBLE PARKING - PROPOSED AMENDMENTS TO BY-LAW 91-58
Resolution #GPA-296-05
Moved by Councillor Schell, seconded by Councillor Pingle
THAT Report EGD-021-05 be received;
THAT the request for an "on-street" accessible parking space at 100 King Street East,
Bowmanville, fronting the MTO licensing office be approved;
THAT the "off-street" accessible parking supply be increased in the municipal parking lots per
standards proposed through the draft Zoning By-law as recommended by the Clarington Planning
Department and details listed in Report EGD-021-05;
THAT the two narrow "on-street" accessible parking spaces on Temperance Street South of
Church Street be eliminated with the parking spaces fronting the Municipal Administrative Centre
being converted to metered parking and convert the loading zone to metered parking on Church
Street;
THAT reception staff at the Municipal Administrative Centre provide the notice attached to report
EGD-21-05, to courier and delivery drivers requiring them to use the Church Street loading zone
and advising them of the new accessible parking spaces during an introductory period;
THAT signs and pavement markings be applied to all new accessible parking locations;
THAT all on-street accessible parking spaces be included in the Operations Department sidewalk
snow clearing contract for removal of windrows along the length of the parking stall for full access
to the sidewalk;
THAT the by-law attached to Report EGD-021-05 be approved; and
THAT the interested parties listed within Report EGD-021-05 be provided a copy of Report
EGD-021-05 and Council's decision.
SEE FOLLOWING MOTION
Resolution #GPA-297-05
Moved by Mayor Mutton, seconded by Councillor Pingle
THAT Report E G D-021-05 be referred back to Staff for further com ments respecti ng the parki ng
spaces on Temperance Street south of Church; and
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THAT Staff report back to Council at the June 27,2005 Council meeting.
CARRIED
CONFIDENTIAL - PROPERTY MATTERS
Resolution #GPA-298-05
Moved by Councillor Schell, seconded by Councillor Robinson
THAT Confidential Reports EGD-019-05 and EGD-022-05 be referred to the end of the agenda to
be considered during a "closed" session.
CARRIED
Councillor Trim chaired this portion of the meeting.
OPERATIONS DEPARTMENT
CLARINGTON PITCH-IN CANADA EVENTS
Resolution #GPA-299-05
Moved by Councillor Schell, seconded by Councillor Pingle
THAT Report OPD-007 -05 be received for information.
CARRIED
CNE GARDEN SHOW
Resolution #GPA-300-05
Moved by Councillor MacArthur, seconded by Councillor Robinson
THAT Report OPD-012-05 be received; and
THAT the Municipality participate in the CNE 2005 Garden Show.
CARRIED
Councillor Pingle chaired this portion of the meeting.
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General Purpose and Administration Committee
Minutes
June 20, 2005
EMERGENCY SERVICES DEPARTMENT
MONTHLY RESPONSE REPORT - MAY 2005
Resolution #GPA-301-05
Moved by Councillor Schell, seconded by Councillor Robinson
THAT Report ESD-009-05 be received for information.
CARRIED
Councillor Robinson chaired this portion of the meeting.
COMMUNITY SERVICES DEPARTMENT
NEWCASTLE RECREATION FACILITY NEEDS ASSESSMENT
Resolution #GPA-302-05
Moved by Mayor Mutton, seconded by Councillor Trim
THAT Report CSD-01 0-05 be received;
THAT the Needs Assessment Study for the Newcastle Recreation Facility be endorsed in
principle;
THAT the Phase I components for the Newcastle Recreational Facility as recommended in the
Needs Assessment Study be approved;
THAT staff be authorized to proceed with the RFP for professional services for Phase I of the
Newcastle Recreation Facility;
THAT the disposition of the Newcastle Memorial Arena be referred to staff for review and report
back to Council at an appropriate time;
THAT the Newcastle Arena Board be dissolved, at such time that the new Recreational Facility is
opened for use; and
THAT the Newcastle Arena Management Board be advised.
CARRIED AS AMENDED
(SEE FOLLOWING AMENDING MOTION)
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General Purpose and Administration Committee
Minutes
June 20, 2005
Resolution #GPA-303-05
Moved by Mayor Mutton, seconded by Councillor Trim
THAT the foregoing Resolution #GPA-0302-05 be amended by deleting the word "disposition" and
replacing it with "re-purposing" in the fifth operative clause so that it reads as follows':
"THAT the re-purposing of the Newcastle Memorial Arena be referred to Staff for
review and report back to Council at an appropriate time."
CARRIED
The foregoing Resolution #GPA-302-05 was then put to a vote and CARRIED AS AMENDED.
PROPOSED ADMISSION STANDARDS FOR PUBLIC SWIMMING POOLS
Resolution #GPA-304-05
Moved by Councillor Schell, seconded by Councillor Foster
THAT Report CSD-011-05 be received for information.
CARRIED
CLERK'S DEPARTMENT
There were no items considered under this section of the agenda.
Mayor Mutton chaired this portion of the meeting.
CORPORATE SERVICES DEPARTMENT
CONFIDENTIAL REPORT - PERSONNEL MATTERS
Resolution #GPA-305-05
Moved by Councillor Schell, seconded by Councillor Robinson
THAT Confidential Reports COD-031-05 and COD-033-05 be referred to the end of the agenda to
be considered during a "closed" session.
CARRIED
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General Purpose and Administration Committee
Minutes
June 20, 2005
CL2005-12 SCUGOG STREET RECONSTRUCTION, BOWMANVILLE
Resolution #GPA-306-05
Moved by Councillor Schell, seconded by Councillor MacArthur
THAT Report COD-032-05 be received;
THAT Ron Robinson Limited, Bowmanville, Ontario with a total bid in the amount of
$1,974,620.61 (Plus G.S.T.), being the lowest responsible bidder meeting all terms, conditions,
and specifications of Tender CL2005-12, be awarded the contract for the Scugog Street
Reconstruction, Bowmanville, as required by the Engineering Department;
THAT the funds required in the amount of $1 ,030,000.00 ($1,974,620.61 tender plus
contingencies, consulting, soils and utilities, less Region of Durham Works. less Developers'
works) be drawn from Engineering 2005 Capital Project #5800-8310-05110;
THAT funds in the amount of $357,000.00 be paid for by funds from the Developer, Middle Road
Developments Inc., which have been confirmed;
THAT funds in the amount of $314,100.00 be paid for by funds from the Developer, Maplewoods
Development Corporation, which have been confirmed; and
THAT the By-law attached to Report COD-032-05 marked Schedule "A" authorizing the Mayor
and the Clerk to execute the necessary agreement be approved FORTHWITH.
CARRIED
CL2005-22 ASHPAL T RESURFACING, VARIOUS STREETS
Resolution #GPA-307-05
Moved by Councillor MacArthur, seconded by Councillor Pingle
THAT Report COD-034-05 be received;
THAT Harnden & King Construction Inc., Ajax, Ontario with a total bid in the amount of
$511,774.50 (Plus G.S.T.), being the lowest responsible bidder meeting all terms, conditions, and
specifications of Tender CL2005-22, be awarded the contract for the Asphalt Resurfacing, Various
Locations, as required by the Engineering Department;
THAT the total funds required in the amount of $664,000.00 plus $50,000.00 committed to
CL2005-13 Station Street Side Street Rehabilitation ($511,774.50 tender plus contingencies,
consulting and soils) and $28,000.00 for the upgrade of the Pavement Management System be
drawn from Engineering 2005 Capital Project #5800-8310-05118;
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General Purpose and Administration Committee
Minutes
June 20, 2005
THAT the remaining funds in the amount of $58,000.00 be re-allocated as an addition to the
pavement rehabilitation project tender CL2005-22, in the amount of $43,000.00 and to the
undertaking of the preliminary engineering for the finalizing of the 2006 Pavement Rehabilitation
Program in the amount of $15,000.00; and
THAT the By-law attached to Report COD-034-05 marked Schedule "A" authorizing the Mayor
and the Clerk to execute the necessary agreement be approved.
CARRIED
CL2005-15 SIDEWALK CONSTRUCTION, VARIOUS LOCATIONS
Resolution #GPA-308-05
Moved by Councillor Pingle, seconded by Councillor Trim
THAT Report COD-035-05 be received;
THAT Trisan Construction, Schomberg, Ontario with a total revised bid in the amount of
$366,644.82 (Plus G.S.T.), being the lowest responsible bidder meeting all terms, conditions, and
specifications of Tender CL2005-15, be awarded the contract for the Sidewalk Construction,
Various Locations, as required by the Engineering Department;
THAT Part C - Enniskillen Sidewalks in the amount of $27,681.27 be removed from Project
#5800-8320-05102;
THAT Part F - south side of Highway 2 from Trulls Road to Courtice Road in the amount of
$98,384.97 be removed from Project #5800-8320-05101; and
THAT the total funds required in the amount of $512,133.76 ($492,711.06 tender less $27,681.27
for Enniskillen sidewalks, less $98,384.97 for south side of Highway 2 plus contingencies,
consulting and utilities) be drawn from Engineering 2005 Capital Projects #5800-8320-05102
($196,072.73) and #5800-8320-05101 ($308,615.03) and the Roads Contribution Reserve Fund.
CARRIED
CL2005-10, SOPER CREEK RECREATIONAL TRAIL, BOWMANVILLE AND LION'S TRAIL
NEWCASTLE PAVING
Resolution #GPA-309-05
Moved by Councillor Robinson, seconded by Councillor Schell
THAT Report COD-036-05 be received;
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General Purpose and Administration Committee
Minutes
June 20, 2005
THAT Royalcrest Paving & Contracting Ltd., Markham, Ontario with a total bid in the amount of
$176,299.70 (Plus G.S.T.), being the lowest responsible bidder meeting all terms, conditions, and
specifications of Tender CL2005-1 0, be awarded the contract for the Soper Creek Recreational
Trail, Bowmanville and Lion's Trail, Newcastle Paving, as required by the Engineering
Department;
THAT funds required in the amount of $217,000.00 ($176,299.70 tender plus contingencies,
consulting and soils) be drawn from Engineering 2005 Capital Projects #5800-8610-05107
($200,000.00) and #6000-8620-05600 ($17,000.00);
THAT the additional funds required in the amount of $7,500.00 required for the Lion's Trail Paving
Project #6000-8620-05600 be drawn from Account #100-36-381-10250-7163 Pavement
Resurfacing; and
THAT the By-law attached to Report COD-036-05 marked Schedule "A" authorizing the Mayor
and the Clerk to execute the necessary agreement be approved.
CARRIED
TENDER CL2005-19, DRIVEWAY PAVING
Resolution #GPA-31 0-05
Moved by Councillor Schell, seconded by Councillor Foster
THAT Report COD-037 -05 be received;
THAT Melrose Paving Company Ltd., Etobicoke, Ontario, with a total bid amount of $59,150.00,
being the lowest responsible bidder meeting all terms, conditions and specifications of Tender
CL2005-19, be awarded the contract for Driveway Paving; and
THAT the funds expended be provided from the 2005 Operations Budget.
CARRIED
CHIEF ADMINISTRATIVE OFFICER'S DEPARTMENT
There were no items considered under this section of the agenda.
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General Purpose and Administration Committee
Minutes
June 20, 2005
UNFINISHED BUSINESS
CL2005-18 NEWCASTLE MEMORIAL ARENA CANTEEN RENOVATIONS
Resolution #GPA-311-05
Moved by Councillor Trim, seconded by Councillor Robinson
THAT Report COD-028-05 be received;
THAT Kraco Carpentry Services, Bowmanville, Ontario with a total bid in the amount of
$54,000.00 (Plus G.S.T.), being the lowest responsible bidder meeting all terms, conditions, and
specifications of Tender CL2005-18, be awarded the contract for the Newcastle Memorial Arena
Canteen Renovations as required by the Community Services Department;
THAT the funds required in the amount of $40,100.00 be drawn from Newcastle Arena Expansion
Account #110-42-421-84200-7401 and financed from the Impact/Escrow reserve fund approved
by Council in Report CDS-05-01;
THAT the remaining amount of $17,783.00 (including GST) pertaining to the additional
transformer and related costs be drawn from Operations Department's 2004 Capital - Newcastle
Arena Account #110-36-370-83652-7401; and
THAT the By-law attached to Report COD-028-05 marked Schedule "A" authorizing the Mayor
and the Clerk to execute the necessary agreement be approved FORTHWITH.
CARRIED
OTHER BUSINESS
There were no items considered under this section of the agenda.
Resolution #GPA-312-05
Moved by Councillor Robinson, seconded by Councillor Schell
THAT the meeting be "closed" to allow for consideration of Confidential Reports EGD-019-05
and EGD-022-05 pertaining to property matters and Confidential Reports COD-031-05 and
COD-033-05 pertaining to personnel matters.
CARRIED
The meeting resumed in "open" session at 12:36 p.m.
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General Purpose and Administration Committee
Minutes
June 20,2005
RATIFY ACTIONS
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Resolution #GPA-313-05
Moved by Councillor Schell, seconded by Councillor Trim
THAT the actions taken at the "closed" meeting be ratified.
CARRIED
ADJOURNMENT
Resolution #GPA-314-05
Moved by Councillor Pingle, seconded by Councillor Foster
THAT the meeting adjourn at 12:37 p.m.
CARRIED
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