HomeMy WebLinkAbout03/09/1998
MUNICIPALITY OF CLARlNGTON
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Council Minutes
March 9, 1998
Minutes of a regular meeting of Council
held on Monday, March 9, 1998, at
7:00 p.m., in the Council Chambers
PRAYERS
Councillor Schell led the meeting in prayer.
ROLL CALL
Present Were:
Mayor D. Hamre
Councillor J. Mutton
Councillor M. Novak
Councillor J. Rowe
Councillor 1. Schell
Councillor C. Trim
Councillor T. Young
Also Present:
Chief Administrative Officer, W. H. Stockwell
Director of Community Services, 1. Caruana (Attended until 9:10 p.m.)
Fire Chief, M, Creighton
Solicitor, D. Hefferon (Attended until 9: I 0 p.m.)
Treasurer, M. Marano
Director of Public Works, S. Vokes (Attended until 9: 10 p.m.)
Director of Planning and Development, F. Wu (Attended until 9: I 0 p.m.)
Clerk, P. Barrie
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DECLARATIONS OF INTEREST
Councillor Novak indicated that she would be making a declaration of interest with
respect to the delegation of Raman Y ouash, the delegation of Don Welsh and Annabel
Sissons, Items #7 and #11 of Report #1 and consideration of
By-law 98-50.
Councillor Schell indicated that he would be making a declaration of interest with respect
to Correspondence ltems 1- 16, D-ll and D - 12.
MINUTES OF PREVIOUS MEETINGS
Resolution #C-191-98
Moved by Councillor Trim, seconded by Councillor Rowe
THA T the minutes ofa special meeting of Council held on February 23, 1998,
and the minutes of a regular meeting of Council held on February 23, 1998, be approved.
"CARRIED"
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Council Minutes
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DELEGATIONS
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March 9, 1998
Barb Hayward, 10 Holgate Crescent, Bowmanville, LlC 3R7, the mother ofa teenage
son, addressed Council with respect to the lack of a skateboarding facility within the
municipality. It is her understanding that one is scheduled to be built at the Gamet B.
Rickard Recreation Complex and she urged Council to have it in place for the summer of
1998.
Pat Lee, 48 Liberty Street South, Bowmanville, L I C 2N3, advised that her teenage son
was brought home by the police after skateboarding on public property. He was advised
that the next time he is found doing this, he will be fined. Mrs. Lee urged Council to
build a skateboarding facility within the municipality.
Ed Buffett, Chair and Wendy Orton, Executive Director, The Community
Foundation of Durham Region, provided Council with background information
about their organization, The purpose of the Community Fonndation of
Durham Region is to assemble a pool of permanent funds whose investment
revenue is used to support charitable organizations within the Durham Region,
Across Canada there are 70 foundations with assets of over $800 million, In
1996, grants made by community foundations topped $44 million. The
Community Foundation of Durham Region holds assets of over $100,000 and
they will provide over $7,000 in grants in 1998.
Evylin Stroud, 89 Little Avenue, Bowmanville, LlC 1J9, advised Council that she was
pleased that the municipality has raised the fines for able bodied people parking in spaces
reserved for handicapped persons. She encouraged Council to go even further by
amending the by-laws so that commercial and multi-unit residential establishments are
required to paint the handicapped spots blue and for the handicapped parking spaces to
be located as close to the main door of the establishment as possible.
Councillor Novak made a declaration of interest with respect to the delegations of
Raman Youash and Don Welsh and Annabel Sissons; vacated her chair and
refrained from discussion on the subject matter. Councillor Novak indicated
that one of the companies mentioned within Report TR-16-98 conducts business
with her employer,
Raman Youash, Corzam Construction Ltd., 200 Edgeley Blvd., Unit #30,
Concord, L4K 3Y8, addressed Council with respect to the Addendum to Report
TR-16-98, He indicated that he participated in the bidding and in fact, is the
low bidder for the tender, however, municipal staff are recommending another
contractor for the project. Mr, Y ouash indicated that, with the exception of one
project which was completed four years ago, all of his projects have been
completed satisfactorily and he has excellent references. He indicated that
during the public tender process, all companies should be treated equally and
fairly. Awarding the contract to his company would send a positive message to
the entire industry that nClarington is open to business" and requested that
Council give him the opportunity to prove himself on this project. He
questioned that if, in fact, he is not qualified, why was he not advised at the very
beginning of the process. Mr. Y ouash indicated that false information has been
given to Council by municipal staff in order to make him look unqualified and
preference was given to a local contractor.
Council Minutes
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DELEGATIONS
COMMUNICATIONS
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March 9,1998
Don Welsh and Annabel Sissons, 4280 Mearns Avenue, Bowmanville, LlC 3K5,
addressed Council on behalf of the Older Adult Centre and endorsed the
recommendations and the financial arrangements contained in the Addendum to Report
TR-16-98. Awarding the contract, as recommended, will ensure the construction ofa
first class building of which the seniors ofthe municipality will be prond. Mrs. Sissons
advised that increased interest in the centre has already been experienced.
David Lawson, III Cedar Crest Beach Road, Box 44, Bowmanville, LlC 3K3,
addressed Council with respect to the Bowmanville Anglers Spring Tournament to be
held on Sunday, AprilS, 1998 and requested that the municipality consider being a co-
sponsor for the event. He stated that this would involve covering the cost of printing
brochures, at an approximate cost of $300, which will be distributed at the sportsman
show throughout Durham Region and also assisting with officiating on the day of the
tournament.
Resolution #C-192-98
Moved by Councillor Novak, seconded by Councillor Rowe
THAT the communications to be received for information be approved with the
exception ofItems I - 2, I - 3, I - 4, I - 5, I - 10, I - 13, I - 16 and 1-20.
"CARRIED"
I - I Member Communication received from the Association of Municipalities of
Ontario entitled "AMO's 1998 Ontario Pre-Budget Submission";
1-6 Correspondence received from Bob Breeze, Co-Chair - Ontario and Brigitte
Hohn Co-Chair - Canada, Canada/Ontario Infrastructure Works Management
Committee - Canada/Ontario Infrastructure Works (COlW) Program;
I - 7 Correspondence received from H. Howard Smith, Chair, Durham Core
Advisory Committee - Making Services Work for People;
1- 8 News Release received from the Government of Canada entitled "Canada's
Aboriginal Action Plan - Focused on Communities Founded on Reconciliation
and Renewal";
I - 9 Minutes of meetings of the Local Architectural Conservation Advisory
Committee held on January 20 and February 17, 1998;
I - II Minutes of a meeting ofthe Clarke Museum & Archives held on February 2,
1998;
Council Minutes
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COMMUNlCA TrONS
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March 9, 1998
1- 12 Correspondence received from The Hon. AI Leach, Minister, Ministry of
Municipal Affairs and Housing - Provincial Funding;
1 - 14 Newsletter received from the Federation of Canadian Municipalities entitled
"The Federation of Canadian Municipalities (FCM) Proposes a Better Way to
Cleaner Air to The Honourable Paul Martin, Minister of Finance";
I - 15 Newsletter received from the Federation of Canadian Municipalities
entitled "Federation of Canadian Municipalities (FCM) Secures Payments-In-
Lieu of Taxes for Fiscal Year 1998-99";
1- 17
1- 18
1- 19
1- 21
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1- 22
Backgrounder received from the Ministry of Education and Training entitled
"Co-operative Activities by School Boards";
Correspondence received from The Hon. David J. Johnson, Minister, Ministry
of Education and Training - School Board Restructuring Fund;
Correspondence received from Jeffrey S. Schuyler, Water Management Co-
ordinator, Kawartha Conservation Authority - 1998 Flood Response Manual;
Communication received from the Federation of Canadian Municipalities
entitled "Federation of Canadian Municipalities (FCM) Calls for Consultations
With Federal Government on Community Safety and Crime Prevention";
Correspondence received from Catherine Ambler, Chair, Board of Trustees,
Grandview Children's Centre - Important Meeting to be held on Tuesday, March
3, 1998 at 7:30 p.m.;
1-23 Bulletin #14 reeeived from the Canadian Firearms Centre - Firearms Act;
I - 24 Correspondence received from Dan Cousins, President, Ontario Recreation
Facilities Association Inc. - 43rd Annual Training and Development Program;
1-25 Information Bulletin received from the Community Foundation of Durham
Region;
I - 26 Minutes of a meeting of the Central Lake Ontario Conservation Authority held
on February 17, 1998;
I - 27 Member Communication Alert received from the Association of Municipalities
of Ontario entitled "Province Confirms Timing For Revised WDW Data";
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Council Minutes
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March 9,1998
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COMMUNlCA nONS
1-28 Correspondence received from Michael Power, Association of Municipalities of
Ontario - Clearing the Air About the Village of Blyth and the District of
Muskoka Resolutions;
1-29 Newsletter received from Ontario Hydro entitled "Ontario Hydro Nuclear
Report Cards Released";
I - 30 Information Bulletin received from the Kawartha Conservation entitled
IIMunicipalities Support Conservationll;
I - 31 Newsletter received from Ontario Hydro entitled "Ontario Hydro's Pickering
Unit 7 Returns to Service!!;
1-32 Correspondence received from Linda J. Lalibert, General Manager/Secretary
Treasurer, Ganaraska Region Conservation
Authority - 1998 General Levy, Financial Statements and 1997 Annual Report;
1-33 Correspondence received from The Hon. Al Leach, Minister of Municipal
Affairs and Housing - Resolution re: Social Housing Reform; and
1-34 Member Communication received from the Association of Municipalities of
Ontario entitled "Social Housing Update."
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1- 2
Resolution #C-193-98
AMO's Response Moved by Councillor Trim, seconded by Councillor Schell
to Bill 146
M06.GE THAT the Member Communication dated February 19, 1998, from the Association of
Municipalities of Ontario regarding the Fanning and Food Production Protection Act, be
tabled to allow for staff to forward a memorandum to the Mayor and Members of
Council outlining the implications of AMO's recommendations.
"CARRIED"
1- 3
Resolution #C-194-98
Regulations -
Fees for
Telecommunication
Companies
M06.GE
Moved by Councillor Novak, seconded by Councillor Rowe
THAT the correspondence dated February 12, 1998, from Nancy Bardecki,
Director, Ministry of Municipal Affairs and Housing, regarding fees for
telecommunication companies, be received for information.
"CARRlED"
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Council Minutes
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COMMUNICATIONS
1-4
Setting of
Tax Ratios
Lll.PR
1-5
Resolution re:
Selecting the
Regional Chair
ClO.AD
1- 10
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Youth Issues
in Clarington
AOl.GE
1- 13
Joe Kennett
Honorary Member
M04.GE
1-16
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March 9, 1998
Resolution #C-195-98
Moved by Councillor Novak, seconded by Councillor Rowe
THAT the correspondence dated February 12, 1998, from Nancy Bardecki, Director,
Ministry of Municipal Affairs and Housing, regarding the time limits for delegating the
setting of tax ratios, be received for information.
"CARRIED"
Resolution #C-196-98
Moved by Councillor Novak, seconded by Councillor Rowe
THAT the correspondence dated February 18, 19998, from Bruce Taylor, Town
Clerk, Town of Pickering, advising ofa resolution passed by the Council of the Town of
Pickering, pertaining to the method of determination of the Chair of the Regional
Municipality of Durham, be received for information.
"CARRIED"
Resolution #C-197-98
Moved by Councillor Novak, seconded by Councillor Rowe
THAT the correspondence dated February 20, 1998, from Christopher Wood, Meeting
Coordinator, The Clarington Youth Council, inviting the Mayor and Members of Council
to a meeting scheduled to be held on Monday, March 16, 1998, at 7:00 p.m. in Court
Room #2, be received for information.
"CARRIED"
Resolution #C-198-98
Moved by Councillor Schell, seconded by Councillor Mutton
THAT the correspondence received from Steve Cruickshank, Director, Kinsmen Club of
Bowmanville, advising that Joe Kennett has been elected as an "Honorary Member" of
the Kinsmen Club of Bowmanville, be received; and
THAT a letter of congratulations be forwarded to Joe Kennett ITom Mayor Hamre and
Members of Council.
"CARRIED"
Councillor Schell made a declaration of interest with respect to Correspondence Item I -
16; vacated his chair and refrained from discussion and voting on the subject matter.
Councillor Schell indicated that he is employed by Blue Circle Canada Inc., who is the
subject of the correspondence.
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Council Minntes
COMMUNlCA nONS
Construction of
Dock Berm
T04.GE
1- 20
Impacts on
Municipal
Governments
M06,GE
D-l
Safe Communities
Foundation
H04.GE
D - 3
Lishman Proposal
DI4.DEV.97-058
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March 9, 1998
Resolution #C-199-98
Moved by Councillor Novak, seconded by Councillor Rowe
THAT the correspondence dated February 23, 1998, addressed to Mr. Wilson Little, Slue
Circle Canada Inc., from Glenda Gies, Chair, Port Darlington Community Association
Inc. regarding construction of a dock berm, be received for information.
"CARRIED"
Resolution #C-200-98
Moved by Councillor Novak, seconded by Councillor Rowe
THAT the correspondence dated February 24, 1998, from the Federation of
Canadian Municipalities entitled "Budget '98 -Impacts on Municipal Governments", be
received for information.
"CARRIED"
Resolution #C-20l-98
Moved by Councillor Schell, seconded by Councillor Young
THAT Council recess for 15 minutes.
"CARRIED II
The meeting reconvened at 8:38 p,m.
Resolution #C-202-98
Moved by Councillor Schell, seconded by Councillor Trim
THAT the correspondence dated November 1997 from Sian Gibson, Safe Communities
Foundation, be received; and
THAT the correspondence be referred to the Health & Safety/Training Officer for review
and appropriate action.
"CARRIED"
Resolution #C-203-98
Moved by Councillor Schell, seconded by Councillor Trim
THAT the correspondence dated February 24, 1998 from Renate Mirsch regarding the
Official Plan Amendment Application submitted by Mr. and Mrs. Lishman, be received;
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Council Minutes
COMMUNlCA nONS
D-4
Lishman Proposal
DI4.DEV.97-058
D-5
FCM March 21
Campaign
M06.GE
D-6
Lishman Proposal
DI4'oEV.97-058
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March 9, 1998
THAT the correspondence be referred to the Director of Planning and Development to he
considered in conjunction with the subject file; and
THAT Renate Mirsch be advised of Council's decision.
"CARRIED"
Resolution #C-204-98
Moved by Councillor Schell, seconded by Councillor Trim
THAT the correspondence received from G, Simpson regarding the Official Plan
Amendment Application submitted by Mr, and Mrs, Lishman, be received;
THAT the correspondence he referred to the Director of Planning and Development to be
considered in conjunction with the subject file; and
THAT G. Simpson be advised of Council's decision.
"CARRIED"
Resolution #C-205-98
Moved by Councillor Schell, seconded by Councillor Trim
THAT the correspondence dated February 13, 1998 from Jae Eadie, President,
Federation of Canadian Municipalities regarding International Day for the Elimination of
Racial Discrimination, be received;
THAT the week of March 15 to 22, 1998 be proclaimed "Harmony Week" in the
Municipality of Clarington and advertised in accordance with municipal policy; and
THAT Jae Eadie be advised of Council's decision.
"CARRIED"
Resolution #C-206-98
Moved by Councillor Schell, seconded by Councillor Trim
THAT the correspondence dated February 17, 1998 from Edmond Vanhaverbeke
regarding the Official Plan Amendment Application submitted by Mr, and Mrs. Lishman,
be received;
THAT the correspondence be referred to the Director of Planning and Development to be
considered in conjunction with the subject file; and
THAT Edmond Vanhaverbeke be advised of Council's decision.
"CARRIED"
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Council Minutes
COMMUNICATIONS
D- 8
Durham Central
Hunter Schooling
Show Series
Orono Fair Grounds
FI1.CH
D-lO
Bowmanville B.I.A.
Activities
M02.GE
D-14
Lishman Project
Dl4.DEV.97-058
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March 9, 1998
Resolution #C-207-98
Moved by Councillor Schell, seconded by Councillor Trim
THAT the correspondence received from the Durham Central Saddle Club
requesting financial assistance for their program which consists of a series of
schooling shows and a season finale at the Orono Fair in September, be received;
THAT the correspondence be referred to the 1998 budget discussions; and
THA T the Durham Central Saddle Club be advised of Council's decision,
"CARRIED"
Resolution #C-208-98
Moved by Councillor Schell, seconded by Councillor Trim
THAT the correspondence dated February 24,1998 from Garth Gilpin, Secretary-
Treasurer and General Manager, Bowmanville Business Centre requesting various road
closings, be received;
THAT the following road closings be approved, provided the Bowmanville Business
Centre applies for and obtains Road Occupancy Permits from the Public Works
Department:
May 2,1998 - 5:00 a.m. to 7:00 p.m. - Maple Festival and Antique Show
June 20, 1998 - 5:00 a.m. until 8:00 p.m. - Fabulous Fifties Festival
August 14, 1998 - 6:00 p.m. until 12:00 midnight - Midnight Madness/Bear
Affair
October 16, 1998 - 7:00 p,m. until October 17 - 9:00 p.m.
December 4, 1998 - 5:30 p.m. until 12:00 midnight
THAT Garth Gilpin be advised of Council's decision.
"CARRIED"
Resolution #C-209-98
Moved by Councillor Schell, seconded by Councillor Trim
THAT the correspondence received from Darlene Christensen regarding the Official Plan
Amendment Application submitted by Mr. and Mrs. Lishman, be received;
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Council Minntes
COMMUN1CA TIONS
D-15
Proclamation of
Drinking Water
Awareness Week
M02.GE
D- 18
Lishman Proposal
D14.DEV.97-058
D-19
Lishman Proposal
D14.DEV.97-058
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March 9, 1998
THAT the correspondence be referred to the Director of Planning and Development to be
considered in conjunction with the subject file; and
THAT Darlene Christensen be advised of Council's decision.
"CARRIED"
Resolution #C-210-98
Moved by Councillor Schell, seconded by Councillor Trim
THAT the correspondence dated January 1998 from Rick Evans, Chair, Public
Information Council, Ontario Water Works Association regarding Drinking Water
Awareness Week, be received;
THAT the week of May 3 to 10, 1998 be proclaimed "Drinking Water Awareness Week"
in the Municipality of Clarington and advertised in accordance with municipal policy;
and
THAT Rick Evans be advised of Council's decision.
"CARRIED"
Resolution #C-2l1-98
Moved by Councillor Schell, seconded by Councillor Trim
THAT the correspondence received from various residents of Orono regarding the
Official Plan Amendment Application submitted by Mr. and Mrs. Lishman, be received;
THAT the correspondence be referred to the Director of Planning and Development to be
considered in conjunction with the subject file; and
THAT the residents be advised of Council's decision,
"CARRIED"
Resolution #C-2l2-98
Moved by Councillor Schell, seconded by Councillor Trim
THAT the correspondence dated February 27, 1998 from Joan and Bob Cox regarding
the Official Plan Amendment Application submitted by Mr. and Mrs. Lishman, be
received;
THAT the correspondence be referred to the Director of Planning and Development to be
considered in conjunction with the subject file; and
THAT Joan and Bob Cox be advised of Council's decision.
"CARRIED"
Council Minntes
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COMMUNlCA TJONS
D-20
Orchard Park
Drive Neighbourhood
Watch
PI5.GE
D-21
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Proclamation of
Day of Mourning
M02.GE
D-22
Proclamation of
Youth Career Week
M02.GE
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March 9, 1998
Resolution #C-213-98
Moved by Councillor Schell, seconded by Councillor Trim
THAT the correspondence dated February 26, 1998 from Sergeant Paul Malik,
Community Services Bureau, Durham Regional Police Service regarding the
implementation of a Community Neighbourhood Watch in the Orchard Park Drive area,
be received;
THAT, as the criteria as set out in the Durham Regional Police Service "Neighbourhood
Watch Guidelines" has been met and at least 75 percent ofneighbours have indicated
they will participate in the program, permission be granted for the appropriate signage in
the area; and
THA T Sergeant Paul Malik be advised of Council's decision.
"CARRIED"
Resolution #C-214-98
Moved by Councillor Schell, seconded by Councillor Trim
THAT the correspondence dated March 3, 1998 from Wayne Shred, Secretary-Treasurer,
Durham Regional Labour Council regarding Day of Mourning, be received;
THAT April 28, 1998 be proclaimed "Day of Mourning" in the Municipality of
Clarington and advertised in accordance with municipal policy; and
THAT Wayne Shred be advised of Council's decision,
"CARRIED"
Resolution #C-2l5-98
Moved by Councillor Schell, seconded by Councillor Trim
THAT the correspondence received from Julian Luke, Coordinator, Youth Career Info
Fair, Human Resources Development Canada regarding Youth Career Week, be
received;
THA T the week of March 23 to 27, 1998 be proclaimed "Youth Career Week" in the
Municipality ofClarington and advertised in accordance with municipal policy; and
THAT Julian Luke be advised of Council's decision.
"CARRIED"
Correspondence Item D - 24 was distributed to Council as a handout.
Council Minutes
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COMMUNlCA nONS
D-24
Cancer Month
M02.GE
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D-2
Proclamation of
International Noise
Awareness Day
M02.GE
D-16
GO Transit
T03.GO
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March 9,1998
Resolution #C-216-98
Moved by Councillor Schell, seconded by Councillor Trim
THAT the correspondence dated March 5,1998, from Don Yeo, President, Clarington
Branch of the Canadian Cancer Society, regarding Cancer Month, be received as a
handout;
THAT the month of April 1998 be proclaimed "Cancer Month" in the Municipality of
Clarington and advertised in accordance with municipal policy;
THAT Friday, April 3, 1998, be proclaimed "Daffodil Day" in the
Municipality of Clarington and advertised in accordance with municipal policy;
THAT permission be granted to the Cancer Society to fly their flag from the flag poles at
the Newcastle Community Hall, the Courtice Recreation Complex and the Town Square,
with the official Flag Raising Ceremony taking place in Bowmanville at 9:00 a.m.,
Monday April 6, 1998; and
THAT Don Yeo be advised of Council's decision.
"CARRIED"
Resolution #C-217-98
Moved by Councillor Schell, seconded by Councillor Trim
THAT the correspondence dated February 24, 1998 from Eric Greenspoon,
President, Noise Watch regarding International Noise Awareness Day, be received;
THAT April 29, 1998 be proclaimed "International Noise Awareness Day" in the
Municipality of Clarington and advertised in accordance with municipal policy; and
THAT Eric Greenspoon be advised of Council's decision.
"CARRIED'!
Resolution #C-218-98
Moved by Councillor Schell, seconded by Councillor Trim
THAT the correspondence dated February 12, 1998 from Gavin Stephenson regarding
the possible discontinuation of GO Transit service along the Highway #2 corridor
between Bowmanville and Oshawa, be received;
THAT the correspondence be referred to staff for consideration in conjunction with the
subject matter; and
THAT Gavin Stephenson be advised of Council's decision.
"CARRIED"
Council Minutes
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COMMUNlCA nONS
D-7
Big Brothers
Request for
Community Rates
Fll.CH
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D-9
Resolution re:
Amalgamation of
Fire Services in
Durham Region
CIO.AD
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March 9,1998
Mayor Hamre reported that she has met with the Regional Chair with respect to the
possible discontinuation of GO Transit in Clarington and she advised Members of
Council that representatives of GO Transit will be invited to come before Regional
Council in the very near future to discuss this issue. Also, a transit study is being
conducted which will cover the entire Durham Region.
Resolution #C-219-98
Moved by Councillor Mutton, seconded by Councillor Trim
THAT the verbal report of Mayor Hamre pertaining to the GO Transit service, be
received.
"CARRIED"
Resolution #C-220-98
Moved by Councillor Schell, seconded by Councillor Mutton
THAT the correspondence dated February II, 1998, from Jennifer Gray,
Community Relations, Big Brothers of Clarington, requesting that Council consider
granting Big Brothers of CIa ring ton the community rate at the Courtice Community
Complex, be received;
THAT the correspondence be referred to the Director of Community Services for review
and preparation of a report to be submitted to the General Purpose and Administration
Committee; and
THAT Jennifer Gray be advised of Council's decision.
"CARRIED"
Resolution #C-221-98
Moved by Councillor Mutton, seconded by Councillor Trim
THAT the correspondence dated February 18, 1998, from Bruce Taylor, Town
Clerk, Town of Pickering, advising that the Council of the Town of Pickering
passed a resolution requesting that Regional Council establish a committee to commence
a Feasibility Study of amalgamation ofthe local fire services across the Region of
Durham, be received;
THAT the resolution of the Town of Pickering be endorsed by the Council of the
Municipality of Clarington; and
THAT Bruce Taylor and the Regional Municipality of Durham be advised of Council's
decision.
nCARRIED"
Council Minutes
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COMMUNlCA nONS
D-13
Resolution re:
Per Diems to Attend
Board of Directors
D-17
Terms of
Reference for
Municipal
Government
ClO.AD
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D-23
1998 Caring
Communities Award
M02.GE
D - 25
Request For Bus
Rate - Orono Park
R04.GE
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March 9, 1998
Resolution #C-222-98
Moved by Councillor Mutton, seconded by Councillor Novak
THAT the correspondence dated February 19, 1998, from Elinor Burke,
Clerk-Treasurer, Township of Somerville, regarding per diems to attend Board of
Directors meetings, be received for infonnation.
"CARRIED"
Resolution #C-223-98
Moved by Councillor Mutton, seconded by Councillor Schell
THAT the correspondence February 12, 1998, from Jae Eadie, President,
Federation of Canadian Municipalities, forwarding a resolution outlining new
Terms of Reference for Municipal Government, be received;
THAT the resolution put forward by the Federation of Canadian Municipalities, be
endorsed by the Council of the Municipality of Clarington; and
THAT Jae Eadie be advised of Council's decision.
"CARRIED"
Resolution #C-224-98
Moved by Councillor Mutton, seconded by Councillor Rowe
THA T the News Release received from The Trillium Foundation, regarding the 1998
Caring Communities A ward, be received for information.
"CARRIED"
Correspondence Item D - 25 was distributed to Council as a handout.
Resolution #C-225-98
Moved by Councillor Schell, seconded by Councillor Mutton
THAT the correspondence dated February 23,1998, from Lionel Furs, requesting that
the congregation of the New Apostolic Church be offered a bus rate of$33.00 for
parking at Orono Park for their annual church picnic, be received for information.
"CARRIED"
Councillor Schell made a declaration of interest with respect to Correspondence Items D
- II and D - 12; vacated his chair and refrained from discussion and voting on the
subject matter. Councillor Schell indicated that he is employed by Blue Circle Canada
Inc., which is the subject of the two items of correspondence.
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Council Minutes
COMMUNICATIONS
D-ll
Construction of
Cove Road
T04.GE
D-12
Temporary Haul
Road (Alternate
to Waverley Road
T04.GE
MOTION
NOTICE OF MOTION
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March 9, 1998
Resolution #C-226-98
Moved by Councillor Trim, seconded by Councillor Novak
THAT the correspondence dated February 11, 1998 from, residents of Cedar Crest Beach
Road voicing concerns with respect to the temporary haul road (alternate to Waverley
Road), be received;
THA T the correspondence be referred to tlte Director of Public Works for review and
appropriate action; and
THA T the residents of Cedar Crest Beach Road be advised of Council's decision.
"CARRIED"
Resolution #C-227-98
Moved by Councillor Trim, seconded by Councillor Novak
THAT the correspondence dated February 23, 1998 from Glenda Gies, Chair,
Port Darlington Community Association Inc. voicing concerns with respect to the
temporary haul road (alternate to Waverley Road), be received;
THAT the correspondence be referred to the Director of Public Works for review and
appropriate action; and
THA T Glenda Gies be advised of Council's decision.
"CARRIED"
Councillors Mutton and Trim indicated that they would, at the next or subsequent
meeting, introduce the following motion:
"THAT staff be anthorized to proceed with working drawings for renovations to
the Newcastle Community Hall in order to be able to proceed to tender upon
approval of the Municipal Capital Budget; and
THAT funds in an amount not to exceed $2,500.00 be charged to account
#70029-00000-0501 for this purpose and funded from the Montague Trust
Reserve Fund."
Council Minutes
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REPORTS
Report # I
G. P .A. Report
March 2, 1998
Item #7
Older Adults
Centre
A19.0L
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- 16-
March 9,1998
Resolution #C-228-98
Moved by Councillor Rowe, seconded by Councillor Mutton
THAT the General Purpose and Administration Committee Report of
March 2, 1998, be approved with the exception of Items #7 and # II.
"CARRIED"
Councillor Novak made a declaration of interest with respect to Items #7 and # II of
Report #1 (Staff Report TR-I6-98); vacated her chair and refrained from discussion and
voting on the subject matter. Councillor Novak indicated that one of the organizations
listed within the report, conducts business with her employer.
Resolution #C-229-98
Moved by Councillor Rowe, seconded by Councillor Mutton
THAT the Operable Partition No. I and track not be deleted from the project.
THAT Item DR.4 - Vestibule - not be left "as is".
THAT Item DR.7 - Operable - Partition NO.2 - the track and bulkhead not be deleted.
THAT Item DR.8 - the two windows in Activity Room 128, south wall, not be deleted.
THAT Item DR.17,1 - cabinetwork - be referred to staff to investigate as a separate
tender.
THAT Item DR. 17.2 - cabinets on the north wall- be referred to staff to investigate as
part of a separate tender,
THAT Item DR-18 - the entire shaft and associated mechanical/electrical work, to second
floor, not be deleted.
THAT Item M.12 - the existing radiator - be removed.
THA T Item DR.19 - the north addition including reception and lobby - not be deleted,
THAT staff be authorized to meet with Community Care to discuss the lease as it
pertains to leasehold improvements.
THAT Item 2 - Roof Warranty - remain as a 5-year Roof Warranty.
THAT Item I - the Regional allowance for street connections - not be deleted.
THAT Item 3 - the new buried services - not be deleted.
THAT Item 4 - Sheet Flooring - that the grade of material not be changed.
THAT Item 5 - the asphalt paving - not be deleted.
Council Minutes
- 17-
March 9, 1998
'--
REPORTS
THA T Item 7 - the stairs to the second floor - not be added as they are no longer a
building code requirement
THAT Report TR-16-98 be referred back to staff to report to Council on
March 9, 1998, addressing the concerns expressed and incorporating the revisions to
Report TR-16-98.
"CARRIED"
Item #1 I
Resolution #C-230-98
Older Adults
Centre
A19.0L
Moved by Councillor Rowe, seconded by Councillor Mutton
THAT the Treasurer be requested to present to Council on March 9, 1998, funding
scenarios pertaining to Report TR-16-98,
"CARRIED"
Report #2
Resolution #C-23l-98
\...
Draft Plan of Moved by Councillor Young, seconded by Councillor Trim
Subdivision l8T-89037
Robinson Ridge THAT Report WD-18-98 be received; and
Developments Inc.
Dl2.l8T-89037 THAT a copy of Report WD-18-98 be sent to Mr, Jack Crosby.
"CARRIED"
UNFINISHED BUSINESS
Councillor Novak made a declaration of interest with respect to the Addendum to Report
TR-16-98; vacated her chair and refrained from discussion and voting on the subject
matter. Councillor Novak indicated that one of the organizations listed within the report,
conducts business with her employer.
Resolution #C-232-98
Older Adults
Centre
A19.0L
Moved by Councillor Mutton, seconded by Councillor Trim
THAT Addendum to Report TR-16-98 be received for information and direction;
THAT additional funds of a reduced amount of $30,000.00 required on the
base eonstruction cost, per Report TR-16-98, be approved from the Impact Escrow
Reserve Fund 5001-00050-0000, plus $60,000.00 for a cabinet cash allowance not
included in the tender specification;
THAT, should additional items be added to the contract, the funds be drawn from the
Older Adults Operating Reserve Fund 5001-00071-0000;
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Council Minutes
- 18 -
March 9,1998
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UNFINISHED BUSINESS
THAT the leasehold improvements totalling approximately $31,000.00 be interim
financed from the Impact Escrow Reserve Fund and repaid over a ten (10) year lease
agreement to be negotiated with Clarington Older Adults Association and Clarington
Community Care; and
THAT the applicable by-law authorizing the contract award be approved.
"CARRIED AS AMENDED
LA TER IN THE MEETING"
(SEE FOLLOWING AMENDING MOTION)
Resolution #C-233-98
Moved by Councillor Schell, seconded by Councillor Rowe
THAT the foregoing Resolution #C-232-98 be amended by replacing the third paragraph
with the following paragraph:
"THA T additional items be added as detailed in Resolution #C-229-98, the
funds to be drawn from the Older Adults Operating Reserve Fund
#5001-00071-0000."
~
ltCARRIED"
The foregoing Resolution #C-232-98 was then put to a vote and CARRIED AS
AMENDED on the following recorded vote:
Recorded Vote
Yea
Nay
Declaration of Interest
Councillor Mutton
Councillor Rowe
Councillor Schell
Councillor Trim
Councillor Young
Mayor Hamre
Councillor Novak
Resolution #C-234-98
Moved by Councillor Schell, seconded by Councillor Rowe
iliA T GeIT Construction Limited, Bowmanville, Ontario, being the lowest responsible
bidder, meeting all terms, conditions and specifications of Tender CL98-1, be awarded
the contract for the construction of the Older Adults Centre,
"CARRIED"
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Council Minutes
- 19-
March 9, 1998
""
UNFINISHED BUSINESS
Resolution #C-235-98
Moved by Councillor Schell, seconded by Councillor Trim
THAT Addendum to Confidential Report TR-II-98 be tabled to the General Purpose
and Administration Committee meeting scheduled to be held on
March 23, 1998.
"CARRIED"
Resolution #C-236-98
Moved by Councillor Novak, seconded by Councillor Mutton
THAT the confidential verbal update pertaining to a personnel matter, be referred to the
end of the agenda to be considered during a "closed" session of Council.
"CARRIED"
BY-LAWS
Resolution #C-237-98
\,..
Moved by Councillor Schell, seconded by Councillor Trim
THA T leave be granted to introduce the following by-laws, and that the said
by-laws be now read a first and second time:
98-46
being a by-law to authorize the Release of an Agreement with 812716
Ontario Limited and the Corporation of the former Town of Newcastle, now
the Municipality of Clarington, for the development of Plan of Subdivision
40M-1740;
98-47
being a by-law to authorize the execution of an agreement between the
Corporation ofthe Municipality of Clarington and the Oshawa General Base
Hospital (Firefighter Rapid Defibrillation Program for Durham Region);
98-48
being a by-law to assume certain streets within the Municipality of
Clarington as public highways in the Municipality of Clarington;
98-49
being a by-law to assume certain streets within the Municipality of Clarington
as public highways in the Municipality of Clarington;
98-51
being a by-law to repeal By-law 94-196 and to appoint members of the
Clarington Public Library Board.
"CARRIED"
~
Councillor Novak made a declaration of interest with respect to By-law 98-50;
vacated her chair and refrained from discussion and voting on the subject
matter. Councillor Novak indicated that the company addressed in the by-law
conducts business with her employer.
\..
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Council Minutes
BY-LAWS
-20 -
March 9,1998
Resolution #C-238-98
Moved by Councillor Schell, seconded by Councillor Trim
THAT leave be granted to introduce 98-50 being a by-law to authorize a
contract between the Corporation ofthe Municipality of Clarington and Gerr
Construction Limited, Bowmanville, Ontario, for the construction of the Older
Adults Centre, and that the said by-law be now read a first and second time.
nCARRJED'1
Resolution #C-239-98
Moved by Councillor Schell, seconded by Councillor Trim
THAT the third and final reading of By-laws 98-46 to 98-49 inclusive and
98-51, be approved.
"CARRIED"
Councillor Novak made a declaration of interest with respect to By-law 98-50;
vacated her chair and refrained from discussion and voting on the subject
matter. Councillor Novak indicated that the company addressed in the by-law
conducts business with her employer.
Resolution #C-240-98
Moved by Councillor Schell, seconded by Councillor Trim
THAT the third and final reading of By-law 98-50 be approved.
"CARRJED"
Resolution #C-24 1-98
Moved by Councillor Schell, seconded by Councillor Novak
THAT the delegations of Barb Hayward and Pat Lee be acknowledged;
THAT their request for a skateboarding facility be noted and referred to the
1998 budget discussions; and
THAT Barb Hayward and Pat Lee be advised of Council's decision.
"CARRIED"
Council Minntes
- 21-
March 9,1998
""
UNFINISHED BUSINESS
Resolution #C-242-98
Moved by Councillor Trim, seconded by Councillor Novak
THAT the delegation of Wendy Orton and Ed Buffet, Community Foundation
of Durham Region, be acknowledged with appreciation.
"CARRIED"
Resolution #C-243-98
Moved by Councillor Multon, seconded by Councillor Novak
THAT the delegation ofEvylin Stroud be acknowledged;
THAT her comments pertaining to handicapped parking be referred to staff for
consideration; and
THAT Evylin Stroud be advised of Council's decision.
"CARRIED"
~
Resolution #C-244-98
Moved by Councillor Novak, seconded by Councillor Schell
THAT the delegation of David Lawson be acknowledged;
THA T the request for the municipality to co-sponsor the Bowmanville Anglers
Spring Tournament be referred to the Chief Administrative Officer to be
addressed through the Marketing and Tourism Office; and
THAT David Lawson be advised of Council's decision.
"CARRIED"
Resolution #C-245-98
Moved by Councillor Multon, seconded by Councillor Young
THAT the meeting be "closed" for the purpose of discussing a personnel malter.
"CARRIED"
Resolution #C-246-98
Moved by Councillor Novak, seconded by Councillor Schell
'-,
THAT the actions taken during the "closed" session of Council be ratified.
"CARRIED"
"'"
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Council Minutes
CONFIRMING BY-LAW
ADJOURNMENT
- 22-
March 9, 1998
Councillors Novak and Schell made declarations of interest earlier in the
meeting; vacated their chairs and refrained from discussion and voting on the
Confirming By-law.
Resolntion #C-247-98
Moved by Councillor Rowe, seconded by Councillor Trim
THA T leave be granted to introduce By-law 98-52, being a by-law to confirm
the proceedings of the Council of the Municipality of Clarington at this meeting
held on the 9th day of March 1998, and that the said by-law be now read a first
and second time.
"CARRlED"
Resolution #C-248-98
Moved by Councillor Rowe, seconded by Councillor Trim
THAT the third and final reading of By-law 98-52 be approved.
"CARRlED"
Resolution #C-249-98
Moved by Councillor Young, seconded by Councillor Schell
THAT the meeting adjourn at 9:33 p,m.
"CARRIED"
ff~L~~~./