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HomeMy WebLinkAbout03/09/1998 MUNICIPALITY OF CLARlNGTON '-' Council Minutes March 9, 1998 Minutes of a regular meeting of Council held on Monday, March 9, 1998, at 7:00 p.m., in the Council Chambers PRAYERS Councillor Schell led the meeting in prayer. ROLL CALL Present Were: Mayor D. Hamre Councillor J. Mutton Councillor M. Novak Councillor J. Rowe Councillor 1. Schell Councillor C. Trim Councillor T. Young Also Present: Chief Administrative Officer, W. H. Stockwell Director of Community Services, 1. Caruana (Attended until 9:10 p.m.) Fire Chief, M, Creighton Solicitor, D. Hefferon (Attended until 9: I 0 p.m.) Treasurer, M. Marano Director of Public Works, S. Vokes (Attended until 9: 10 p.m.) Director of Planning and Development, F. Wu (Attended until 9: I 0 p.m.) Clerk, P. Barrie \.. DECLARATIONS OF INTEREST Councillor Novak indicated that she would be making a declaration of interest with respect to the delegation of Raman Y ouash, the delegation of Don Welsh and Annabel Sissons, Items #7 and #11 of Report #1 and consideration of By-law 98-50. Councillor Schell indicated that he would be making a declaration of interest with respect to Correspondence ltems 1- 16, D-ll and D - 12. MINUTES OF PREVIOUS MEETINGS Resolution #C-191-98 Moved by Councillor Trim, seconded by Councillor Rowe THA T the minutes ofa special meeting of Council held on February 23, 1998, and the minutes of a regular meeting of Council held on February 23, 1998, be approved. "CARRIED" Ilw Council Minutes \iw DELEGATIONS \iw '-' - 2- March 9, 1998 Barb Hayward, 10 Holgate Crescent, Bowmanville, LlC 3R7, the mother ofa teenage son, addressed Council with respect to the lack of a skateboarding facility within the municipality. It is her understanding that one is scheduled to be built at the Gamet B. Rickard Recreation Complex and she urged Council to have it in place for the summer of 1998. Pat Lee, 48 Liberty Street South, Bowmanville, L I C 2N3, advised that her teenage son was brought home by the police after skateboarding on public property. He was advised that the next time he is found doing this, he will be fined. Mrs. Lee urged Council to build a skateboarding facility within the municipality. Ed Buffett, Chair and Wendy Orton, Executive Director, The Community Foundation of Durham Region, provided Council with background information about their organization, The purpose of the Community Fonndation of Durham Region is to assemble a pool of permanent funds whose investment revenue is used to support charitable organizations within the Durham Region, Across Canada there are 70 foundations with assets of over $800 million, In 1996, grants made by community foundations topped $44 million. The Community Foundation of Durham Region holds assets of over $100,000 and they will provide over $7,000 in grants in 1998. Evylin Stroud, 89 Little Avenue, Bowmanville, LlC 1J9, advised Council that she was pleased that the municipality has raised the fines for able bodied people parking in spaces reserved for handicapped persons. She encouraged Council to go even further by amending the by-laws so that commercial and multi-unit residential establishments are required to paint the handicapped spots blue and for the handicapped parking spaces to be located as close to the main door of the establishment as possible. Councillor Novak made a declaration of interest with respect to the delegations of Raman Youash and Don Welsh and Annabel Sissons; vacated her chair and refrained from discussion on the subject matter. Councillor Novak indicated that one of the companies mentioned within Report TR-16-98 conducts business with her employer, Raman Youash, Corzam Construction Ltd., 200 Edgeley Blvd., Unit #30, Concord, L4K 3Y8, addressed Council with respect to the Addendum to Report TR-16-98, He indicated that he participated in the bidding and in fact, is the low bidder for the tender, however, municipal staff are recommending another contractor for the project. Mr, Y ouash indicated that, with the exception of one project which was completed four years ago, all of his projects have been completed satisfactorily and he has excellent references. He indicated that during the public tender process, all companies should be treated equally and fairly. Awarding the contract to his company would send a positive message to the entire industry that nClarington is open to business" and requested that Council give him the opportunity to prove himself on this project. He questioned that if, in fact, he is not qualified, why was he not advised at the very beginning of the process. Mr. Y ouash indicated that false information has been given to Council by municipal staff in order to make him look unqualified and preference was given to a local contractor. Council Minutes '-' DELEGATIONS COMMUNICATIONS \iw '-' - 3- March 9,1998 Don Welsh and Annabel Sissons, 4280 Mearns Avenue, Bowmanville, LlC 3K5, addressed Council on behalf of the Older Adult Centre and endorsed the recommendations and the financial arrangements contained in the Addendum to Report TR-16-98. Awarding the contract, as recommended, will ensure the construction ofa first class building of which the seniors ofthe municipality will be prond. Mrs. Sissons advised that increased interest in the centre has already been experienced. David Lawson, III Cedar Crest Beach Road, Box 44, Bowmanville, LlC 3K3, addressed Council with respect to the Bowmanville Anglers Spring Tournament to be held on Sunday, AprilS, 1998 and requested that the municipality consider being a co- sponsor for the event. He stated that this would involve covering the cost of printing brochures, at an approximate cost of $300, which will be distributed at the sportsman show throughout Durham Region and also assisting with officiating on the day of the tournament. Resolution #C-192-98 Moved by Councillor Novak, seconded by Councillor Rowe THAT the communications to be received for information be approved with the exception ofItems I - 2, I - 3, I - 4, I - 5, I - 10, I - 13, I - 16 and 1-20. "CARRIED" I - I Member Communication received from the Association of Municipalities of Ontario entitled "AMO's 1998 Ontario Pre-Budget Submission"; 1-6 Correspondence received from Bob Breeze, Co-Chair - Ontario and Brigitte Hohn Co-Chair - Canada, Canada/Ontario Infrastructure Works Management Committee - Canada/Ontario Infrastructure Works (COlW) Program; I - 7 Correspondence received from H. Howard Smith, Chair, Durham Core Advisory Committee - Making Services Work for People; 1- 8 News Release received from the Government of Canada entitled "Canada's Aboriginal Action Plan - Focused on Communities Founded on Reconciliation and Renewal"; I - 9 Minutes of meetings of the Local Architectural Conservation Advisory Committee held on January 20 and February 17, 1998; I - II Minutes of a meeting ofthe Clarke Museum & Archives held on February 2, 1998; Council Minutes "'" COMMUNlCA TrONS -4- March 9, 1998 1- 12 Correspondence received from The Hon. AI Leach, Minister, Ministry of Municipal Affairs and Housing - Provincial Funding; 1 - 14 Newsletter received from the Federation of Canadian Municipalities entitled "The Federation of Canadian Municipalities (FCM) Proposes a Better Way to Cleaner Air to The Honourable Paul Martin, Minister of Finance"; I - 15 Newsletter received from the Federation of Canadian Municipalities entitled "Federation of Canadian Municipalities (FCM) Secures Payments-In- Lieu of Taxes for Fiscal Year 1998-99"; 1- 17 1- 18 1- 19 1- 21 "'" 1- 22 Backgrounder received from the Ministry of Education and Training entitled "Co-operative Activities by School Boards"; Correspondence received from The Hon. David J. Johnson, Minister, Ministry of Education and Training - School Board Restructuring Fund; Correspondence received from Jeffrey S. Schuyler, Water Management Co- ordinator, Kawartha Conservation Authority - 1998 Flood Response Manual; Communication received from the Federation of Canadian Municipalities entitled "Federation of Canadian Municipalities (FCM) Calls for Consultations With Federal Government on Community Safety and Crime Prevention"; Correspondence received from Catherine Ambler, Chair, Board of Trustees, Grandview Children's Centre - Important Meeting to be held on Tuesday, March 3, 1998 at 7:30 p.m.; 1-23 Bulletin #14 reeeived from the Canadian Firearms Centre - Firearms Act; I - 24 Correspondence received from Dan Cousins, President, Ontario Recreation Facilities Association Inc. - 43rd Annual Training and Development Program; 1-25 Information Bulletin received from the Community Foundation of Durham Region; I - 26 Minutes of a meeting of the Central Lake Ontario Conservation Authority held on February 17, 1998; I - 27 Member Communication Alert received from the Association of Municipalities of Ontario entitled "Province Confirms Timing For Revised WDW Data"; '-' Council Minutes - 5 - March 9,1998 '-' COMMUNlCA nONS 1-28 Correspondence received from Michael Power, Association of Municipalities of Ontario - Clearing the Air About the Village of Blyth and the District of Muskoka Resolutions; 1-29 Newsletter received from Ontario Hydro entitled "Ontario Hydro Nuclear Report Cards Released"; I - 30 Information Bulletin received from the Kawartha Conservation entitled IIMunicipalities Support Conservationll; I - 31 Newsletter received from Ontario Hydro entitled "Ontario Hydro's Pickering Unit 7 Returns to Service!!; 1-32 Correspondence received from Linda J. Lalibert, General Manager/Secretary Treasurer, Ganaraska Region Conservation Authority - 1998 General Levy, Financial Statements and 1997 Annual Report; 1-33 Correspondence received from The Hon. Al Leach, Minister of Municipal Affairs and Housing - Resolution re: Social Housing Reform; and 1-34 Member Communication received from the Association of Municipalities of Ontario entitled "Social Housing Update." \. 1- 2 Resolution #C-193-98 AMO's Response Moved by Councillor Trim, seconded by Councillor Schell to Bill 146 M06.GE THAT the Member Communication dated February 19, 1998, from the Association of Municipalities of Ontario regarding the Fanning and Food Production Protection Act, be tabled to allow for staff to forward a memorandum to the Mayor and Members of Council outlining the implications of AMO's recommendations. "CARRIED" 1- 3 Resolution #C-194-98 Regulations - Fees for Telecommunication Companies M06.GE Moved by Councillor Novak, seconded by Councillor Rowe THAT the correspondence dated February 12, 1998, from Nancy Bardecki, Director, Ministry of Municipal Affairs and Housing, regarding fees for telecommunication companies, be received for information. "CARRlED" "" Council Minutes '- COMMUNICATIONS 1-4 Setting of Tax Ratios Lll.PR 1-5 Resolution re: Selecting the Regional Chair ClO.AD 1- 10 \w Youth Issues in Clarington AOl.GE 1- 13 Joe Kennett Honorary Member M04.GE 1-16 \iw - 6- March 9, 1998 Resolution #C-195-98 Moved by Councillor Novak, seconded by Councillor Rowe THAT the correspondence dated February 12, 1998, from Nancy Bardecki, Director, Ministry of Municipal Affairs and Housing, regarding the time limits for delegating the setting of tax ratios, be received for information. "CARRIED" Resolution #C-196-98 Moved by Councillor Novak, seconded by Councillor Rowe THAT the correspondence dated February 18, 19998, from Bruce Taylor, Town Clerk, Town of Pickering, advising ofa resolution passed by the Council of the Town of Pickering, pertaining to the method of determination of the Chair of the Regional Municipality of Durham, be received for information. "CARRIED" Resolution #C-197-98 Moved by Councillor Novak, seconded by Councillor Rowe THAT the correspondence dated February 20, 1998, from Christopher Wood, Meeting Coordinator, The Clarington Youth Council, inviting the Mayor and Members of Council to a meeting scheduled to be held on Monday, March 16, 1998, at 7:00 p.m. in Court Room #2, be received for information. "CARRIED" Resolution #C-198-98 Moved by Councillor Schell, seconded by Councillor Mutton THAT the correspondence received from Steve Cruickshank, Director, Kinsmen Club of Bowmanville, advising that Joe Kennett has been elected as an "Honorary Member" of the Kinsmen Club of Bowmanville, be received; and THAT a letter of congratulations be forwarded to Joe Kennett ITom Mayor Hamre and Members of Council. "CARRIED" Councillor Schell made a declaration of interest with respect to Correspondence Item I - 16; vacated his chair and refrained from discussion and voting on the subject matter. Councillor Schell indicated that he is employed by Blue Circle Canada Inc., who is the subject of the correspondence. '-" \.. \iw Council Minntes COMMUNlCA nONS Construction of Dock Berm T04.GE 1- 20 Impacts on Municipal Governments M06,GE D-l Safe Communities Foundation H04.GE D - 3 Lishman Proposal DI4.DEV.97-058 -7 - March 9, 1998 Resolution #C-199-98 Moved by Councillor Novak, seconded by Councillor Rowe THAT the correspondence dated February 23, 1998, addressed to Mr. Wilson Little, Slue Circle Canada Inc., from Glenda Gies, Chair, Port Darlington Community Association Inc. regarding construction of a dock berm, be received for information. "CARRIED" Resolution #C-200-98 Moved by Councillor Novak, seconded by Councillor Rowe THAT the correspondence dated February 24, 1998, from the Federation of Canadian Municipalities entitled "Budget '98 -Impacts on Municipal Governments", be received for information. "CARRIED" Resolution #C-20l-98 Moved by Councillor Schell, seconded by Councillor Young THAT Council recess for 15 minutes. "CARRIED II The meeting reconvened at 8:38 p,m. Resolution #C-202-98 Moved by Councillor Schell, seconded by Councillor Trim THAT the correspondence dated November 1997 from Sian Gibson, Safe Communities Foundation, be received; and THAT the correspondence be referred to the Health & Safety/Training Officer for review and appropriate action. "CARRIED" Resolution #C-203-98 Moved by Councillor Schell, seconded by Councillor Trim THAT the correspondence dated February 24, 1998 from Renate Mirsch regarding the Official Plan Amendment Application submitted by Mr. and Mrs. Lishman, be received; '-' ~ '-' Council Minutes COMMUNlCA nONS D-4 Lishman Proposal DI4.DEV.97-058 D-5 FCM March 21 Campaign M06.GE D-6 Lishman Proposal DI4'oEV.97-058 - 8- March 9, 1998 THAT the correspondence be referred to the Director of Planning and Development to he considered in conjunction with the subject file; and THAT Renate Mirsch be advised of Council's decision. "CARRIED" Resolution #C-204-98 Moved by Councillor Schell, seconded by Councillor Trim THAT the correspondence received from G, Simpson regarding the Official Plan Amendment Application submitted by Mr, and Mrs, Lishman, be received; THAT the correspondence he referred to the Director of Planning and Development to be considered in conjunction with the subject file; and THAT G. Simpson be advised of Council's decision. "CARRIED" Resolution #C-205-98 Moved by Councillor Schell, seconded by Councillor Trim THAT the correspondence dated February 13, 1998 from Jae Eadie, President, Federation of Canadian Municipalities regarding International Day for the Elimination of Racial Discrimination, be received; THAT the week of March 15 to 22, 1998 be proclaimed "Harmony Week" in the Municipality of Clarington and advertised in accordance with municipal policy; and THAT Jae Eadie be advised of Council's decision. "CARRIED" Resolution #C-206-98 Moved by Councillor Schell, seconded by Councillor Trim THAT the correspondence dated February 17, 1998 from Edmond Vanhaverbeke regarding the Official Plan Amendment Application submitted by Mr, and Mrs. Lishman, be received; THAT the correspondence be referred to the Director of Planning and Development to be considered in conjunction with the subject file; and THAT Edmond Vanhaverbeke be advised of Council's decision. "CARRIED" \iw ~ \iw Council Minutes COMMUNICATIONS D- 8 Durham Central Hunter Schooling Show Series Orono Fair Grounds FI1.CH D-lO Bowmanville B.I.A. Activities M02.GE D-14 Lishman Project Dl4.DEV.97-058 - 9- March 9, 1998 Resolution #C-207-98 Moved by Councillor Schell, seconded by Councillor Trim THAT the correspondence received from the Durham Central Saddle Club requesting financial assistance for their program which consists of a series of schooling shows and a season finale at the Orono Fair in September, be received; THAT the correspondence be referred to the 1998 budget discussions; and THA T the Durham Central Saddle Club be advised of Council's decision, "CARRIED" Resolution #C-208-98 Moved by Councillor Schell, seconded by Councillor Trim THAT the correspondence dated February 24,1998 from Garth Gilpin, Secretary- Treasurer and General Manager, Bowmanville Business Centre requesting various road closings, be received; THAT the following road closings be approved, provided the Bowmanville Business Centre applies for and obtains Road Occupancy Permits from the Public Works Department: May 2,1998 - 5:00 a.m. to 7:00 p.m. - Maple Festival and Antique Show June 20, 1998 - 5:00 a.m. until 8:00 p.m. - Fabulous Fifties Festival August 14, 1998 - 6:00 p.m. until 12:00 midnight - Midnight Madness/Bear Affair October 16, 1998 - 7:00 p,m. until October 17 - 9:00 p.m. December 4, 1998 - 5:30 p.m. until 12:00 midnight THAT Garth Gilpin be advised of Council's decision. "CARRIED" Resolution #C-209-98 Moved by Councillor Schell, seconded by Councillor Trim THAT the correspondence received from Darlene Christensen regarding the Official Plan Amendment Application submitted by Mr. and Mrs. Lishman, be received; "" '""' '-' Council Minntes COMMUN1CA TIONS D-15 Proclamation of Drinking Water Awareness Week M02.GE D- 18 Lishman Proposal D14.DEV.97-058 D-19 Lishman Proposal D14.DEV.97-058 - 10- March 9, 1998 THAT the correspondence be referred to the Director of Planning and Development to be considered in conjunction with the subject file; and THAT Darlene Christensen be advised of Council's decision. "CARRIED" Resolution #C-210-98 Moved by Councillor Schell, seconded by Councillor Trim THAT the correspondence dated January 1998 from Rick Evans, Chair, Public Information Council, Ontario Water Works Association regarding Drinking Water Awareness Week, be received; THAT the week of May 3 to 10, 1998 be proclaimed "Drinking Water Awareness Week" in the Municipality of Clarington and advertised in accordance with municipal policy; and THAT Rick Evans be advised of Council's decision. "CARRIED" Resolution #C-2l1-98 Moved by Councillor Schell, seconded by Councillor Trim THAT the correspondence received from various residents of Orono regarding the Official Plan Amendment Application submitted by Mr. and Mrs. Lishman, be received; THAT the correspondence be referred to the Director of Planning and Development to be considered in conjunction with the subject file; and THAT the residents be advised of Council's decision, "CARRIED" Resolution #C-2l2-98 Moved by Councillor Schell, seconded by Councillor Trim THAT the correspondence dated February 27, 1998 from Joan and Bob Cox regarding the Official Plan Amendment Application submitted by Mr. and Mrs. Lishman, be received; THAT the correspondence be referred to the Director of Planning and Development to be considered in conjunction with the subject file; and THAT Joan and Bob Cox be advised of Council's decision. "CARRIED" Council Minntes '-' COMMUNlCA TJONS D-20 Orchard Park Drive Neighbourhood Watch PI5.GE D-21 '-' Proclamation of Day of Mourning M02.GE D-22 Proclamation of Youth Career Week M02.GE '-' -11- March 9, 1998 Resolution #C-213-98 Moved by Councillor Schell, seconded by Councillor Trim THAT the correspondence dated February 26, 1998 from Sergeant Paul Malik, Community Services Bureau, Durham Regional Police Service regarding the implementation of a Community Neighbourhood Watch in the Orchard Park Drive area, be received; THAT, as the criteria as set out in the Durham Regional Police Service "Neighbourhood Watch Guidelines" has been met and at least 75 percent ofneighbours have indicated they will participate in the program, permission be granted for the appropriate signage in the area; and THA T Sergeant Paul Malik be advised of Council's decision. "CARRIED" Resolution #C-214-98 Moved by Councillor Schell, seconded by Councillor Trim THAT the correspondence dated March 3, 1998 from Wayne Shred, Secretary-Treasurer, Durham Regional Labour Council regarding Day of Mourning, be received; THAT April 28, 1998 be proclaimed "Day of Mourning" in the Municipality of Clarington and advertised in accordance with municipal policy; and THAT Wayne Shred be advised of Council's decision, "CARRIED" Resolution #C-2l5-98 Moved by Councillor Schell, seconded by Councillor Trim THAT the correspondence received from Julian Luke, Coordinator, Youth Career Info Fair, Human Resources Development Canada regarding Youth Career Week, be received; THA T the week of March 23 to 27, 1998 be proclaimed "Youth Career Week" in the Municipality ofClarington and advertised in accordance with municipal policy; and THAT Julian Luke be advised of Council's decision. "CARRIED" Correspondence Item D - 24 was distributed to Council as a handout. Council Minutes '-' COMMUNlCA nONS D-24 Cancer Month M02.GE '-' D-2 Proclamation of International Noise Awareness Day M02.GE D-16 GO Transit T03.GO ""' -12 - March 9,1998 Resolution #C-216-98 Moved by Councillor Schell, seconded by Councillor Trim THAT the correspondence dated March 5,1998, from Don Yeo, President, Clarington Branch of the Canadian Cancer Society, regarding Cancer Month, be received as a handout; THAT the month of April 1998 be proclaimed "Cancer Month" in the Municipality of Clarington and advertised in accordance with municipal policy; THAT Friday, April 3, 1998, be proclaimed "Daffodil Day" in the Municipality of Clarington and advertised in accordance with municipal policy; THAT permission be granted to the Cancer Society to fly their flag from the flag poles at the Newcastle Community Hall, the Courtice Recreation Complex and the Town Square, with the official Flag Raising Ceremony taking place in Bowmanville at 9:00 a.m., Monday April 6, 1998; and THAT Don Yeo be advised of Council's decision. "CARRIED" Resolution #C-217-98 Moved by Councillor Schell, seconded by Councillor Trim THAT the correspondence dated February 24, 1998 from Eric Greenspoon, President, Noise Watch regarding International Noise Awareness Day, be received; THAT April 29, 1998 be proclaimed "International Noise Awareness Day" in the Municipality of Clarington and advertised in accordance with municipal policy; and THAT Eric Greenspoon be advised of Council's decision. "CARRIED'! Resolution #C-218-98 Moved by Councillor Schell, seconded by Councillor Trim THAT the correspondence dated February 12, 1998 from Gavin Stephenson regarding the possible discontinuation of GO Transit service along the Highway #2 corridor between Bowmanville and Oshawa, be received; THAT the correspondence be referred to staff for consideration in conjunction with the subject matter; and THAT Gavin Stephenson be advised of Council's decision. "CARRIED" Council Minutes '--' COMMUNlCA nONS D-7 Big Brothers Request for Community Rates Fll.CH '-" D-9 Resolution re: Amalgamation of Fire Services in Durham Region CIO.AD \iw - 13 - March 9,1998 Mayor Hamre reported that she has met with the Regional Chair with respect to the possible discontinuation of GO Transit in Clarington and she advised Members of Council that representatives of GO Transit will be invited to come before Regional Council in the very near future to discuss this issue. Also, a transit study is being conducted which will cover the entire Durham Region. Resolution #C-219-98 Moved by Councillor Mutton, seconded by Councillor Trim THAT the verbal report of Mayor Hamre pertaining to the GO Transit service, be received. "CARRIED" Resolution #C-220-98 Moved by Councillor Schell, seconded by Councillor Mutton THAT the correspondence dated February II, 1998, from Jennifer Gray, Community Relations, Big Brothers of Clarington, requesting that Council consider granting Big Brothers of CIa ring ton the community rate at the Courtice Community Complex, be received; THAT the correspondence be referred to the Director of Community Services for review and preparation of a report to be submitted to the General Purpose and Administration Committee; and THAT Jennifer Gray be advised of Council's decision. "CARRIED" Resolution #C-221-98 Moved by Councillor Mutton, seconded by Councillor Trim THAT the correspondence dated February 18, 1998, from Bruce Taylor, Town Clerk, Town of Pickering, advising that the Council of the Town of Pickering passed a resolution requesting that Regional Council establish a committee to commence a Feasibility Study of amalgamation ofthe local fire services across the Region of Durham, be received; THAT the resolution of the Town of Pickering be endorsed by the Council of the Municipality of Clarington; and THAT Bruce Taylor and the Regional Municipality of Durham be advised of Council's decision. nCARRIED" Council Minutes "" COMMUNlCA nONS D-13 Resolution re: Per Diems to Attend Board of Directors D-17 Terms of Reference for Municipal Government ClO.AD '"' D-23 1998 Caring Communities Award M02.GE D - 25 Request For Bus Rate - Orono Park R04.GE '"' - 14- March 9, 1998 Resolution #C-222-98 Moved by Councillor Mutton, seconded by Councillor Novak THAT the correspondence dated February 19, 1998, from Elinor Burke, Clerk-Treasurer, Township of Somerville, regarding per diems to attend Board of Directors meetings, be received for infonnation. "CARRIED" Resolution #C-223-98 Moved by Councillor Mutton, seconded by Councillor Schell THAT the correspondence February 12, 1998, from Jae Eadie, President, Federation of Canadian Municipalities, forwarding a resolution outlining new Terms of Reference for Municipal Government, be received; THAT the resolution put forward by the Federation of Canadian Municipalities, be endorsed by the Council of the Municipality of Clarington; and THAT Jae Eadie be advised of Council's decision. "CARRIED" Resolution #C-224-98 Moved by Councillor Mutton, seconded by Councillor Rowe THA T the News Release received from The Trillium Foundation, regarding the 1998 Caring Communities A ward, be received for information. "CARRIED" Correspondence Item D - 25 was distributed to Council as a handout. Resolution #C-225-98 Moved by Councillor Schell, seconded by Councillor Mutton THAT the correspondence dated February 23,1998, from Lionel Furs, requesting that the congregation of the New Apostolic Church be offered a bus rate of$33.00 for parking at Orono Park for their annual church picnic, be received for information. "CARRIED" Councillor Schell made a declaration of interest with respect to Correspondence Items D - II and D - 12; vacated his chair and refrained from discussion and voting on the subject matter. Councillor Schell indicated that he is employed by Blue Circle Canada Inc., which is the subject of the two items of correspondence. "-' "-' "-' Council Minutes COMMUNICATIONS D-ll Construction of Cove Road T04.GE D-12 Temporary Haul Road (Alternate to Waverley Road T04.GE MOTION NOTICE OF MOTION - 15 - March 9, 1998 Resolution #C-226-98 Moved by Councillor Trim, seconded by Councillor Novak THAT the correspondence dated February 11, 1998 from, residents of Cedar Crest Beach Road voicing concerns with respect to the temporary haul road (alternate to Waverley Road), be received; THA T the correspondence be referred to tlte Director of Public Works for review and appropriate action; and THA T the residents of Cedar Crest Beach Road be advised of Council's decision. "CARRIED" Resolution #C-227-98 Moved by Councillor Trim, seconded by Councillor Novak THAT the correspondence dated February 23, 1998 from Glenda Gies, Chair, Port Darlington Community Association Inc. voicing concerns with respect to the temporary haul road (alternate to Waverley Road), be received; THAT the correspondence be referred to the Director of Public Works for review and appropriate action; and THA T Glenda Gies be advised of Council's decision. "CARRIED" Councillors Mutton and Trim indicated that they would, at the next or subsequent meeting, introduce the following motion: "THAT staff be anthorized to proceed with working drawings for renovations to the Newcastle Community Hall in order to be able to proceed to tender upon approval of the Municipal Capital Budget; and THAT funds in an amount not to exceed $2,500.00 be charged to account #70029-00000-0501 for this purpose and funded from the Montague Trust Reserve Fund." Council Minutes '-" REPORTS Report # I G. P .A. Report March 2, 1998 Item #7 Older Adults Centre A19.0L '-" "" - 16- March 9,1998 Resolution #C-228-98 Moved by Councillor Rowe, seconded by Councillor Mutton THAT the General Purpose and Administration Committee Report of March 2, 1998, be approved with the exception of Items #7 and # II. "CARRIED" Councillor Novak made a declaration of interest with respect to Items #7 and # II of Report #1 (Staff Report TR-I6-98); vacated her chair and refrained from discussion and voting on the subject matter. Councillor Novak indicated that one of the organizations listed within the report, conducts business with her employer. Resolution #C-229-98 Moved by Councillor Rowe, seconded by Councillor Mutton THAT the Operable Partition No. I and track not be deleted from the project. THAT Item DR.4 - Vestibule - not be left "as is". THAT Item DR.7 - Operable - Partition NO.2 - the track and bulkhead not be deleted. THAT Item DR.8 - the two windows in Activity Room 128, south wall, not be deleted. THAT Item DR.17,1 - cabinetwork - be referred to staff to investigate as a separate tender. THAT Item DR. 17.2 - cabinets on the north wall- be referred to staff to investigate as part of a separate tender, THAT Item DR-18 - the entire shaft and associated mechanical/electrical work, to second floor, not be deleted. THAT Item M.12 - the existing radiator - be removed. THA T Item DR.19 - the north addition including reception and lobby - not be deleted, THAT staff be authorized to meet with Community Care to discuss the lease as it pertains to leasehold improvements. THAT Item 2 - Roof Warranty - remain as a 5-year Roof Warranty. THAT Item I - the Regional allowance for street connections - not be deleted. THAT Item 3 - the new buried services - not be deleted. THAT Item 4 - Sheet Flooring - that the grade of material not be changed. THAT Item 5 - the asphalt paving - not be deleted. Council Minutes - 17- March 9, 1998 '-- REPORTS THA T Item 7 - the stairs to the second floor - not be added as they are no longer a building code requirement THAT Report TR-16-98 be referred back to staff to report to Council on March 9, 1998, addressing the concerns expressed and incorporating the revisions to Report TR-16-98. "CARRIED" Item #1 I Resolution #C-230-98 Older Adults Centre A19.0L Moved by Councillor Rowe, seconded by Councillor Mutton THAT the Treasurer be requested to present to Council on March 9, 1998, funding scenarios pertaining to Report TR-16-98, "CARRIED" Report #2 Resolution #C-23l-98 \... Draft Plan of Moved by Councillor Young, seconded by Councillor Trim Subdivision l8T-89037 Robinson Ridge THAT Report WD-18-98 be received; and Developments Inc. Dl2.l8T-89037 THAT a copy of Report WD-18-98 be sent to Mr, Jack Crosby. "CARRIED" UNFINISHED BUSINESS Councillor Novak made a declaration of interest with respect to the Addendum to Report TR-16-98; vacated her chair and refrained from discussion and voting on the subject matter. Councillor Novak indicated that one of the organizations listed within the report, conducts business with her employer. Resolution #C-232-98 Older Adults Centre A19.0L Moved by Councillor Mutton, seconded by Councillor Trim THAT Addendum to Report TR-16-98 be received for information and direction; THAT additional funds of a reduced amount of $30,000.00 required on the base eonstruction cost, per Report TR-16-98, be approved from the Impact Escrow Reserve Fund 5001-00050-0000, plus $60,000.00 for a cabinet cash allowance not included in the tender specification; THAT, should additional items be added to the contract, the funds be drawn from the Older Adults Operating Reserve Fund 5001-00071-0000; "" Council Minutes - 18 - March 9,1998 '-' UNFINISHED BUSINESS THAT the leasehold improvements totalling approximately $31,000.00 be interim financed from the Impact Escrow Reserve Fund and repaid over a ten (10) year lease agreement to be negotiated with Clarington Older Adults Association and Clarington Community Care; and THAT the applicable by-law authorizing the contract award be approved. "CARRIED AS AMENDED LA TER IN THE MEETING" (SEE FOLLOWING AMENDING MOTION) Resolution #C-233-98 Moved by Councillor Schell, seconded by Councillor Rowe THAT the foregoing Resolution #C-232-98 be amended by replacing the third paragraph with the following paragraph: "THA T additional items be added as detailed in Resolution #C-229-98, the funds to be drawn from the Older Adults Operating Reserve Fund #5001-00071-0000." ~ ltCARRIED" The foregoing Resolution #C-232-98 was then put to a vote and CARRIED AS AMENDED on the following recorded vote: Recorded Vote Yea Nay Declaration of Interest Councillor Mutton Councillor Rowe Councillor Schell Councillor Trim Councillor Young Mayor Hamre Councillor Novak Resolution #C-234-98 Moved by Councillor Schell, seconded by Councillor Rowe iliA T GeIT Construction Limited, Bowmanville, Ontario, being the lowest responsible bidder, meeting all terms, conditions and specifications of Tender CL98-1, be awarded the contract for the construction of the Older Adults Centre, "CARRIED" '-" Council Minutes - 19- March 9, 1998 "" UNFINISHED BUSINESS Resolution #C-235-98 Moved by Councillor Schell, seconded by Councillor Trim THAT Addendum to Confidential Report TR-II-98 be tabled to the General Purpose and Administration Committee meeting scheduled to be held on March 23, 1998. "CARRIED" Resolution #C-236-98 Moved by Councillor Novak, seconded by Councillor Mutton THAT the confidential verbal update pertaining to a personnel matter, be referred to the end of the agenda to be considered during a "closed" session of Council. "CARRIED" BY-LAWS Resolution #C-237-98 \,.. Moved by Councillor Schell, seconded by Councillor Trim THA T leave be granted to introduce the following by-laws, and that the said by-laws be now read a first and second time: 98-46 being a by-law to authorize the Release of an Agreement with 812716 Ontario Limited and the Corporation of the former Town of Newcastle, now the Municipality of Clarington, for the development of Plan of Subdivision 40M-1740; 98-47 being a by-law to authorize the execution of an agreement between the Corporation ofthe Municipality of Clarington and the Oshawa General Base Hospital (Firefighter Rapid Defibrillation Program for Durham Region); 98-48 being a by-law to assume certain streets within the Municipality of Clarington as public highways in the Municipality of Clarington; 98-49 being a by-law to assume certain streets within the Municipality of Clarington as public highways in the Municipality of Clarington; 98-51 being a by-law to repeal By-law 94-196 and to appoint members of the Clarington Public Library Board. "CARRIED" ~ Councillor Novak made a declaration of interest with respect to By-law 98-50; vacated her chair and refrained from discussion and voting on the subject matter. Councillor Novak indicated that the company addressed in the by-law conducts business with her employer. \.. ~ '-' Council Minutes BY-LAWS -20 - March 9,1998 Resolution #C-238-98 Moved by Councillor Schell, seconded by Councillor Trim THAT leave be granted to introduce 98-50 being a by-law to authorize a contract between the Corporation ofthe Municipality of Clarington and Gerr Construction Limited, Bowmanville, Ontario, for the construction of the Older Adults Centre, and that the said by-law be now read a first and second time. nCARRJED'1 Resolution #C-239-98 Moved by Councillor Schell, seconded by Councillor Trim THAT the third and final reading of By-laws 98-46 to 98-49 inclusive and 98-51, be approved. "CARRIED" Councillor Novak made a declaration of interest with respect to By-law 98-50; vacated her chair and refrained from discussion and voting on the subject matter. Councillor Novak indicated that the company addressed in the by-law conducts business with her employer. Resolution #C-240-98 Moved by Councillor Schell, seconded by Councillor Trim THAT the third and final reading of By-law 98-50 be approved. "CARRJED" Resolution #C-24 1-98 Moved by Councillor Schell, seconded by Councillor Novak THAT the delegations of Barb Hayward and Pat Lee be acknowledged; THAT their request for a skateboarding facility be noted and referred to the 1998 budget discussions; and THAT Barb Hayward and Pat Lee be advised of Council's decision. "CARRIED" Council Minntes - 21- March 9,1998 "" UNFINISHED BUSINESS Resolution #C-242-98 Moved by Councillor Trim, seconded by Councillor Novak THAT the delegation of Wendy Orton and Ed Buffet, Community Foundation of Durham Region, be acknowledged with appreciation. "CARRIED" Resolution #C-243-98 Moved by Councillor Multon, seconded by Councillor Novak THAT the delegation ofEvylin Stroud be acknowledged; THAT her comments pertaining to handicapped parking be referred to staff for consideration; and THAT Evylin Stroud be advised of Council's decision. "CARRIED" ~ Resolution #C-244-98 Moved by Councillor Novak, seconded by Councillor Schell THAT the delegation of David Lawson be acknowledged; THA T the request for the municipality to co-sponsor the Bowmanville Anglers Spring Tournament be referred to the Chief Administrative Officer to be addressed through the Marketing and Tourism Office; and THAT David Lawson be advised of Council's decision. "CARRIED" Resolution #C-245-98 Moved by Councillor Multon, seconded by Councillor Young THAT the meeting be "closed" for the purpose of discussing a personnel malter. "CARRIED" Resolution #C-246-98 Moved by Councillor Novak, seconded by Councillor Schell '-, THAT the actions taken during the "closed" session of Council be ratified. "CARRIED" "'" "'" '- Council Minutes CONFIRMING BY-LAW ADJOURNMENT - 22- March 9, 1998 Councillors Novak and Schell made declarations of interest earlier in the meeting; vacated their chairs and refrained from discussion and voting on the Confirming By-law. Resolntion #C-247-98 Moved by Councillor Rowe, seconded by Councillor Trim THA T leave be granted to introduce By-law 98-52, being a by-law to confirm the proceedings of the Council of the Municipality of Clarington at this meeting held on the 9th day of March 1998, and that the said by-law be now read a first and second time. "CARRlED" Resolution #C-248-98 Moved by Councillor Rowe, seconded by Councillor Trim THAT the third and final reading of By-law 98-52 be approved. "CARRlED" Resolution #C-249-98 Moved by Councillor Young, seconded by Councillor Schell THAT the meeting adjourn at 9:33 p,m. "CARRIED" ff~L~~~./