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Home My WebLink About07/09/1990 THE TOWN OF NEWCASTLE ""'" General Purpose and Administration Committee July 9, 1990 Minutes of a regular meeting of the General Purpose and Administration Committee held on Monday, July 9, 1990 at 9:30 am., in the Council Chambers. ROLL CALL Present Were: Mayor M. Hubbard Councillor P. Deegan Councillor D. Hamre Councillor L. Hannah Councillor K Hooper Councillor F. Stapleton Councillor A. Wotten Also Present: Chief Administrative OffICer, L. KotsefT Director of Community Services, J. Caruana Fire Chief, M. Creighton Director of Public Works, W. Evans Town Solicitor, D. HefTeron, (9:45 am. - 10:05 am.) Treasurer, M. Marano Director of Planning and Development, F. Wu Deputy Clerk, M. Knight '- Councillor Hamre chaired this portion of the meeting. MINUTES Resolution #GPA-501-90 Moved by Councillor Stapleton, seconded by Councillor Deegan THAT the minutes of a regular meeting of the General Purpose and Administration Committee held on June 18, 1990 be approved. "CARRIEDII Resolution #GPA-502-90 Moved by Mayor Hubbard, seconded by Councillor Hannah THAT Bryce Jordon and Bernie Roth be added to the list of delegations. "CARRIED" \.r )(11 L_ \_,' ' G.P.A. Minutes ""'" PUBLIC HEARINGS ""'" --.. - 2- July 9, 1990 As required under the new Planning Act [Section 34(12)], Council is holding public meetings prior to either adopting or rejecting the following: (a) Proposed Revised Official Plan Amendment and Zoning By-law Amendment - Part Lot 22, Concession 2, former Town of Bowmanville Reemark Investments; and (b) Proposed OffIcial Plan and Zoning By-law Amendments - Part Lot 22, Concession 5, former Township of Darlington - Liotta. The Chairman asked if there were any persons present wishing to speak to these matters. Noone indicated a desire to speak. Before proceeding with these matters, the Chairman asked the Deputy Clerk to advise on the manner of notice. The Deputy Clerk advised that: (a) Public Notices were mailed to all property owners within 120 metres by June 8, 1990; (b) Notices of the public meetings were posted on each of the sites by May 4, 1990; and (c) The notices comply with the regulations under the Planning Act. The Chairman announced that any persons wishing further notice of the passage of the by-laws, if passed, to please leave their name, address and telephone number with the Deputy Clerk before they leave. The Chairman called on the Director of Planning and Development to briefly describe the purpose and efTect of the by-laws and how the by-laws accomplish the stated purposes. The purpose and efTect of the by-laws are as follows: (a) Reemark Investments - to permit the development of a plan of subdivision comprising of 22 semi-detached units and 87 Townhouse units; and (b) Liotta - to permit the development of a farm produce stand and a second storey apartment unit. The Chairman announced that questions may be asked concerning the manner of notice or the purpose and efTect of the by-laws and that all questions must be asked through the Chair. The Chairman announced that Committee would hear from the objectors, then anyone in support, with the applicant speaking last. )n" Ll-!. G.P.A Minutes \",. PUBLIC HEARINGS DELEGATIONS \",. \w - 3- July 9, 1990 (a) Reemark Investments - Report PD-217-90 Noone spoke in opposition to or in support of this application. Bryce Jordan, G.M. Bernas and j\-.,.;"tes, 110 Scotia Court, Unit 41, Whitby, L1N SY7, appeared on behalf of the applicant to answer questions from the Committee. (b) Liotta - Report PD-21S-90 Noone spoke in opposition to or in support of this application. Mrs. Katherine Liotta, 579 Labrador Drive, Oshawa, LlH 8H4, the applicant, was present to answer questions from the Committee. (a) Vie Humphries, Group 24, Bm< 1, R.R.#3, BowmanviIIe, LtC 3K8 - stated that he fully supports the recommendations contained in Report WD-68.90 and requested that the Committee approve these recommendations. (b) Bernard Kamin. Danson, K"mn.. Recht & Fr-l........ 30 CoDege Street, 2nd Floor, Toronto, M5G 1K2 re: Mosport Rock Concert - requested the Committee to reconsider the Town's requirement that Mosport Park sign an Indemnity Agreement on the basis that Mosport Park is not the organizer, producer or promoter of the rock concert and is not directly or indirectly a shareholder or investor and does not have a fmancial interest in Truly Amazing Productions. He reiterated that the applicant for a SpeciaJ Event Permit is Truly AmR.ing Productions, not Mosport Park. (c) Allan McKay, R.R.#2, Blackstock, LOB lBO, - advised that he fully supports the recommendations contained in Report PD-220-90. (d) Ian Peters, President, Osbawa Competition Motorcycle Club, 60 GoIfview Avenue, Toronto, M4E 2K2, - re: Report PD-220-90 - appeared on behalf of the Oshawa Competition Motorcycle Club and requested that the me remain open on this rezoning application. (e) James Gorycld, Osbawa Executive Tower, 60S King Street West, Osbawa, - re: Report WD-66-90 - appeared on behalf of Steve Heggie, owner of the land which abuts the property owned by Becas Developments Limited. Mr. Heggie's concerns include: 1. Tax Increase; 2. Maintenance of the road allowance at the expense of taxpayers; 3. Loss of mature trees; and 4. Increase in vehicular traffIc which will create more air and noise pollution. 2D3 G.P.A. Minutes "'" DELEGATIONS '- ~ - 4- July 9, 1990 He requested that, should the application be approved, the following concerns be addressed: The erection of a fence along the southern boundary of Mr. Heggie's property; An entrance from the road allowance to Mr. Heggie's property; and Financial compensation to Mr. Heggie in the amount of $7,700.00 for the loss of trees. (f) Mr. and Mrs. Van Belle, R.R.#1, Kenda1, LOA lEO, re: Report WD-66-90 - were called but were not present. (g) Kelvin Whalen, G.M. Sernas & -^RRnPiAtes Limited, 110 Scotia Court, Unit 41, Whitby, LlN 8Y7, re: Report WD-66-90 - appeared on behalf of Becas Developments Limited and extended words of praise to Public Works Department Staff on their effIcient manner in processing this application. He expressed the willingness of the applicant to provide a Letter of Credit to the Town for the undertaking of these works. He expressed disapproval with Item 3.2 (1) of Report WD-66-90 pertaining to replacement of existing farm fence and Item 5 which pertains to fmancial retribution in the amount of $14,000.00 for replacement of trees. (h) Mr. and Mrs. J. Lengyel, R.R.#1, Kenda1, LOA lEO, - re: Report WD-66-90 - noted environmental concerns pertaining to the removal of a myriad of varieties of trees and the cost and responsibilities associated with the maintenance of the road. Should this application be approved, Mr. Lengyel voiced the following concerns: 1. That the centre line of the roadway correspond to the centre line of the right of way; 2. That a fence be erected before any work is undertaken; 3. That during removal of the trees, any tree with damaged root systems be cut down and trees be protected whenever possible; and 4. That he be allowed to keep all the wood from the trees on his property. (i) David W. Reed, Senior Account Representative, Frank Cowan Company Limited - 1990/91 General Insurance Report - concurs with the Staff recommendations contained in Report TR-49-90. (j) :MiIton J. Lewis, Lewis, Brown, Scarfone, Fernihougb, Brown, 120 King Street West, Suite 1060, P.O. Box 926, Station A, HamiJton, LaN 3P9, - advised that he is pleased with the contents of Report PD-222-90 and requested prompt approval as he is most anxious to commence work by mid September. Mayor Hubbard made a declaration of interest with respect to Report PD-221-90; vacated her chair and refrained from discussion and voting on the subject matter. Mayor Hubbard's spouse, Dr. E. D. Hubbard attends to the medical needs of patients who reside in Careview Manor. ')' ,', , i I I; lit, ..- '.,- , G.P.A. Minutes '- DELEGATIONS '- \w - 5 - July 9, 1990 Councillor P. Deegan made a declaration of interest with respect to Report PD-221-90; vacated his chair and refrained from discussion and voting on subject matter. Councillor Deegan's dental office is in close proximity and he attends to the dental needs of some of the residents of Careview Manor. (k) Vera Forrest, 106 Church Street, Bowmanvi11e, L1C 1T2, - referred to the recommendations in Report PD-221-90 as being "fair and honest" although she would have preferred that the residence be allowed a maximum of 50 persons rather than 44 because of the emergency nature of requests by outside agencies, i.e., Salvation Army. (I) David Baffa, Tunney PIarmi.,g. 340 Byron Street South, Whitby, LlN 4Pll, - fully concurs with the recommendations contained in Report PD-224-90. (m) Mrs. VJCki BergJ-nn. Group 22, BoI 11, R.R.#3, BowmanviIIe, LIC 3K4, - re: Hydro Lines on Courtice Road - presented a petition with approximately 19 signatures requesting that Hydro be directed to stop insta1ling 44,000 volt "feeder" lines through residential areas on Courtice Road. She questioned why no public meeting was held to inform the residents or request their input before this project was commenced. She stated that the voltage poles which are three times the normal size are ugly and will devaluate surrounding homes, the electromagnetic field created by these voltage feeder lines will create a health hazard and make this area a dangerous place to raise children. (n) Bernie Roth, R.R.#5, Osbawa, L1H 81.7, supports the recommendations contained in Report WD-60-90 but advised that there are some erosion problems which could be resolved by the creation of an embankment of rock with screening. Resolution #GPA-503-90 Moved by Councillor Wotten, seconded by Councillor Hannah THAT E. Cleveland and Bryce Jordan be added to the list of delegations. 'CARRIED" (0) E. Cleveland, re: Report WD-60-90 - expressed concerns with the ditch which is causing flooding to his basement. (p) Bryce Jordan, G.M. Sernas and ft.........u.tes, 110 Scotia Court, Unit 41, Whitby, LlN SY7, fully concurs with the recommendations contained in Report PD-223-90 and was present to answer questions from the Committee. " ,,- _~ U) G.P.A. Minutes - 6- July 9, 1990 '"" DELEGATIONS Resolution #GPA-504-90 Moved by Mayor Hubbard, seconded by Councillor Wotten THAT the Committee recess for ten minutes. "CARRIED" The meeting reconvened at 11:20 am. Resolution #GPA-505-90 Moved by Councillor Wotten, seconded by Councillor Stapleton THAT Rex Walters and Linda Cooper be added to the list of delegations. "CARRIED" Mayor Hubbard made a declaration of interest with respect to Report PD-221-90; vacated her chair and refrained from discussion and voting on the subject matter. Mayor Hubbard's spouse, Dr. E. D. Hubbard attends to the medical needs of patients who reside in Careview Manor. '-' Councillor P. Deegan made a declaration of interest with respect to Report PD-221-90; vacated his chair and refrained from discussion and voting on subject matter. Councillor Deegan's dental offIce is in close proximity and he attends to the dental needs of some of the residents of Careview Manor. (q) Rex Walters, 45 Division Street, BowmanviJJe, L1C 2Z5, appeared on behalf of some 83 area residents whom he described as being "keenly interested in a fair and equitable solution for all concerned". He expressed disagreement with Items 7.11, 7.12, 7.14 and 7.15 of Report PD-221-90 and requested the erection of a privacy fence around this facility. (r) Linda Cooper, 23 Downham Drive, BowmanviJJe, L1C 4G9, - re: Report PD-223-90 - voiced strong opposition to this proposal because all abutting owners to the north of this project are experiencing problems with pooling of water due to the grade of the land. PLANNING AND DEVELOPMENT \.or- Rezoning and Resolution #GPA-506-90 Official Plan Amendments Moved by Mayor Hubbard, seconded by Councillor Hannah Reemark Investments Inc. 60.35.563 THAT Report PD-217-90 be received; 60.30.246 ')"6 " iI .. '-... G.P.A. Minutes - 7- July 9, 1990 '-- PLANNING AND DEVELOPMENT Rezoning Application Mrs. Liotta 60.35.621 '-' Rezoning Application Withdrawn Oshawa Competition Motorcycle Club 60.35.474 \r- THAT the applications to amend the Town of Newcastle Official Plan and Comprehensive Zoning By-law 84-63, as amended, submitted by Reemark Investments Inc., be referred back to Staff for further processing and the preparation of a subsequent report upon receipt of all outatanding comments; and THAT the interested parties listed in Report PD-217-90 and any delegation be advised of Council's decision. "CARRIED" Resolution #GPA-507-90 Moved by Councillor Wotten, seconded by Councillor Stapleton THAT Report PD-21S-90 be received; THAT the applications to amend the Durham Region OffIcial Plan and the Town of Newcastle Comprehensive Zoning By-law 84-63, as amended, submitted by Mrs. Catherine Liotta be referred back to Staff for further processing and the preparation of a subsequent report upon receipt of all outstanding comments; and THAT the interested parties listed in Report PD-21S-90 and any delegation be advised of Council's decision. t1CARRIED" Resolution #GPA-50S-90 Moved by Councillor Wotten, seconded by Councillor Hooper THAT Report PD-220-90 be received; THAT this application for rezoning be closed; THAT a copy of Report PD-220-90 be forwarded to the Region of Durham Planning Department; and THAT any delegation and those persons listed in Report PD-220-90 be advised of Council's decision. "CARRIED" Mayor Hubbard made a declaration of interest with respect to Report PD-221-90; vacated her chair and refrained from discussion and voting on the subject matter. Mayor Hubbard's spouse, Dr. E. D. Hubbard attends to the medical needs of patients who reside in Careview Manor. ) 'I 7 _.1.... .. G.P.A Minutes - 8- July 9, 1990 '"" PLANNING AND DEVELOPMENT Councillor P. Deegan made a declaration of interest with respect to Report PD-221-90; vacated his chair and refrained from discussion and voting on subject matter. Councillor Deegan's dental offICe is in close proximity and he attends to the dental needs of some of the residents of Careview Manor. Rezoning Application Resolution #GPA-509-90 Careview Manor Special Care Rest Home Inc. Moved by Councillor Hannah, seconded by Councillor Deegan 60.35.602 THAT Report PD-221-90 be received; THAT the application to amend the Town of Newcastle Comprehensive Zoning By-law 84-63, as amended, submitted by Barry-Bryan Aasociates Ltd, on behalf of Careview Manor Special Care Rest Home Inc., be approved only insofar as to permit a residence with a maximum of 44 persons and the necessary by-law be forwarded to Council once the Town of Newcastle Fire Chief has been satisfied that the contraventions of the Ontario Fire Code have been eliminated; and THAT the interested parties listed in Report PD-221-90 and any delegation be advised of Council's decision. \. "CARRIED AS AMENDED LATER IN THE MEETING" (SEE FOLLOWING AMENDING MOTIONS) Resolution #GPA-510-90 Moved by Councillor Stapleton, seconded by Councillor Wotten THAT the second paragraph of the foregoing Resolution #GP A-509-90 be amended by replacing the number "44 persons" with "25 persons, this situation to be monitored for two years,' "CARRIED AS AMENDED LATER IN THE MEETING" (SEE FOLLOWING AMENDING MOTION) Resolution #GPA-511-90 Moved by Councillor Stapleton, seconded by Councillor Wotten THAT the foregoing Resolution #GPA-509-90 be amended by adding thereto: \r 'THAT a 6' privacy fence be installed around the east, north and west boundaries of the property and that the height of the fence be flush with the building facade on the front'. "CARRIEDII ?08 G.P.A. Minutes - 9- July 9, 1990 ""'" PLANNING AND DEVELOPMENT The foregoing Resolution #GPA-509-90 was then put to a vote and CARRIED AS AMENDED. Rezoning Application Melrose Long Term Care Management 60.35.607 Resolution #GPA-512-90 Moved by Mayor Hubbard, seconded by Councillor Deegan THAT Report PD-222-90 be received; THAT rezoning application DEV 90-037 submitted by Liaquat Siddiqui on behalf of Melrose Long Term Care Management Company Limited to permit a three storey addition to the existing building be approved; THAT the amending by-law be passed at such time as the applicant has entered into a site plan agreement with the Town; and THAT the Region of Durham Planning Department and the interested parties listed in Report PD-222-90 and any delegation be advised of Council's decision. "CARRIED" Subdivision Application Resolution #GPA-513-90 Veltri and Sons Corp. '-' 60.46.268 Moved by Councillor Deegan, seconded by Councillor Wotten THAT Report PD-223-90 be tabled until the Council Meeting of July 16, 1990. "CARRIED" Subdivision Application Resolution #GPA-514-90 Quadragardens (Reemark) Moved by Mayor Hubbard, seconded by Councillor Hannah THAT Report PD-224-90 be received; THAT the proposed Plan of Subdivision 18T-87021 revised and further red-line revised and dated October, 1989, as per attachment No. 1 to Report PD-224-90 be approved subject to the conditions contained in Report PD-224-90; THAT a copy of Report PD-224-90 and Council's decision be forwarded to the Region of Durham Planning Department; and THAT the interested parties listed in Report PD-224-90 and any delegation be advised of Council's decision. '-" "CARRIED" .). n ,-' _ U'1 G.P.A Minutes -10- July 9, 1990 '- PLANNING AND DEVELOPMENT Subdivision Application Resolution #GPA-515-90 Jost 60.46.218 Moved by Councillor Wotten, seconded by Councillor Hannah THAT Report PD-226-90 be tabled to the Council meeting of July 16, 1990 to allow Staff to investigate the issue of fmancial allocation for a reservoir. "CARRIED" Anima1 Control Resolution #GPA-516-90 Monthly Report for Month of May, 1990 Moved by Councillor Deegan, seconded by Councillor Wotten 68.29.5 THAT Report PD-230-90 be received for information. "CARRIED" Parking Enforcement Resolution #GPA-517-90 Monthly Report for Month of June, 1990 Moved by Councillor Hannah, seconded by Councillor Wotten 77.39.3 THAT Report PD-231-90 be received for information. '-" nCARRIEDII By-law Enforcement Monthly Report for June, 1990 Resolution #GPA-518-90 Moved by Councillor Deegan, seconded by Councillor Wotten THAT Report PD-232-90 be received for information. "CARRIED" Request for Special Exemption Under Noise By-law 89-184 10.13.123 Resolution #GPA-519-90 Moved by Mayor Hubbard, seconded by Councillor Hooper THAT Report PD-233-90 be received; and THAT the request for SpeciaJ Exemption under Noise By-law No. 89-184 be denied. IlCARRlED" CLERK'S DEPARTMENT There were no items considered under this section of the agenda "" )10 G.P.A. Minutes - 11 - July 9, 1990 '-' TREASURY DEPARTMENT 1990/91 Insurance Risk Management Report 10.53.3 '-' Cash Activity Report May, 1990 Part A 10.57.9 Councillor Deegan chaired this portion of the meeting. Resolution #GPA-520-90 Moved by Councillor Hooper, seconded by Councillor Stapleton THAT Report TR-49-90 be received; THAT Frank Cowan Company Limited continue to be retained as the Town of Newcastle's insurance carriers for the period from July 1st, 1990 to June 31, 1991, with a total premium renewal rate of $218,434.00 (an increase of 4.51% over 1989/90 premium of $208,999.00); THAT the updated Fleet and Property schedules be forwarded to the Frank Cowan Company as they are received from Department Heads; THAT there be no other changes to the individual policies or deductibles, as outlined in the 1990 Risk Management Report by the Frank Cowan Company, which has been distributed to Department Heads and Council Members under separate cover; and THAT the 1990 Budget overprovision for insurance amounting to $10,456.00 be transferred to the Self-Insured Losses Reserve. "CARRIED" Resolution #GPA-521-90 Moved by Councillor Wotten, seconded by Councillor Hannah THAT Report TR-56-90 be received; THAT, in accordance with provision of Chapter 302, Section 81 (1) of the Municipal Act, R.S.O. 1980, the Treasurer reports to Committee that the cash position of the Town of Newcastle for the month ended May 31, 1990, is as shown on the schedule attached to Report TR-56-90; and THAT Part A of the expenditures for the month of May, 1990 be conf1l'1lled "CARRIED" Lease Agreement Resolution #GPA-522-90 Mr. Bernard Wesseling 16.19.116 Moved by Councillor Stapleton, seconded by Councillor Hooper ~ THAT Report TR-57-90 be received; ) 11 G.P.A Minutes - 12- July 9, 1990 ""'" TREASURY DEPARTMENT THAT the By-Law attached to Report TR-57-90 be passed, authorizing the Mayor and the Clerk to sign a lease agreement with Bernard Wesseling; and THAT Bernard Wesseling be advised of Council's actions. "CARRIED" Tender NW90-22, Two (2)Resolution #GPA-523-90 Only Tandem Diesel Dump Trucks c/w Moved by Councillor Hooper, seconded by Councillor Hannah Plow Equipment 10.2.8 THAT Report TR.58-90 be received; THAT Scarborough Truck Centre, Scarborough, Ontario, with a total bid in the amount of $212,038.56, being the lowest responsible bidder meeting all terms, conditions and speci1ications of Tender NW90-22, be awarded the contract, to supply and deliver two (2) only Tandem Diesel Dump Trucks complete with Plow Equipment, to the Town of Newcastle Department of Public Works; and THAT the funds be drawn from the 1990 approved Public Works Equipment Reserve, Account #2900-00010-0000, FORTHWITH. "-' "CARRIED" Co-operative Tender, Fuel Oil 10.2.8 Resolution #GPA-524-90 Moved by Councillor Stapleton, seconded by Councillor Hooper THAT Report TR-59-90 be received; THAT Sipco Dixon Fuels, Oshawa, Ontario with a net unit price in the amount of $.209 per litre, meeting all terms, conditions and specifICations of the Durham Region Roman Catholic Separate School Board Co-Operative Tender, be awarded the contract to supply and deliver No.2 Domestic Fuel Oil to the Town of Newcastle for the 1990/91 winter season; and THAT the funds expended be drawn from the 1990/91 budget allocation for heating of facilities. "CARRIEDII "" 212 G.P.A Minutes - 13 - July 9, 1990 ""'" TREASURY DEPARTMENT Co-operative Tender Contract No. D90-11B Town of Newcastle! Region of Durham Granular Shouldering and Hot Mix Paving 10.2.8 Quotation Q90-12, One (1) Only Batters Cage Soper Creek Park Bowmanville 10.2.8 '-'- '-" Resolution #GPA-525-90 Moved by Councillor Stapleton, seconded by Councillor Hannah THAT Report TR-60-90 be received; THAT Contract No. D90-1IB, tendered jointly with the Region of Durham for Granular Shouldering and Hot Mix Paving, tendered by Harnden & King Construction Company Ltd, be approved; THAT the funds in an approximate amount of $129,507.00 be drawn from the 1990 Public Works Capital budget; and THAT funds in an approximate amount of $4,000.00 be drawn from the 1990 Fire Department Account #7102-00003-0172, FORTHWITH. llCARRIED" Resolution #GPA-526-90 Moved by Councillor Hamre, seconded by Councillor Hannah THAT Report TR-61-90 be received; That McFaul Fencing Ltd, Bowmanville, Ontario, with a total bid of $13,521.00, being the lowest responsible bidder meeting all terms, conditions and specifications of Quotation Q90-12, be awarded the contract to supply, deliver and install one (1) only Batters Cage, to the Town of Newcastle as required by the Department of Community Services; and That the funds be drawn from the Community Services 1990 Capital budget, Account #7603-00001-0516. "CARRIED" Resolution #GPA-527-90 Moved by Mayor Hubbard, seconded by Councillor Wotten THAT the Treasurer be requested to review and report on legislation pertaining to the collection of taxes. 'CARRIED" Resolution #GPA-528-90 Moved by Mayor Hubbard, seconded by Councillor Hannah THAT the Treasurer be requested to review and report on the Provincial Aasessment Corporation. "CARRIED' ) 1 ~ iJ G.P.A. Minutes '-' FIRE DEPARTMENT Storage of Used Tires Within the Town of Newcastle 68.13.99 Reallocation of Funds 10.57.5 '-' - 14- July 9, 1990 Mayor Hubbard chaired this portion of the meeting. Resolution #GPA-529-90 Moved by Councillor Hooper, seconded by Councillor Deegan THAT Report FD-2-90 be received for information. "CARRIED" Resolution #GP A-530-90 Moved by Councillor Stapleton, seconded by Councillor Hamre THAT Report FD-4-90 be received; THAT approval be given to reallocate funds approved in the 1990 Capital Budget; THAT these funds be used to purchase bunker suits for the firefighters at Station #3, Orono and Station #4, Courtice; and THAT approval be given to re-tender the 25 bunker suits approved in the 1990 Capital Budget, to take advantage of savings that may be realized by the larger number of suits required COMMUNITY SERVICES DEPARTMENT IICARRIED" Councillor Stapleton chaired this portion of the meeting. Northern Fire Station #5 Resolution #GPA-531-90 16.6.29 Sign - Bowmanville High School and Newcastle Fitness Centre 16.19.101 16.6.17 '-' Moved by Councillor Wotten, seconded by Councillor Deegan THAT Report CS-25-90 be received; and THAT an Official Opening of the Northern Fire Station #5 be scheduled for Monday, July 30, 1990. llCARRIED" Resolution #GPA-532-90 Moved by Councillor Hooper, seconded by Councillor Hamre THAT Report CS-26-90 be received; THAT Council endorse the inclusion of the Fitness Centre and Town's Logo on the entrance sign at Bowmanville High School and that the Town reciprocate by insta11ing and maintaining a shrub bed at the base of the sign; and 21,1 G.P.A. Minutes - 15 - July 9, 1990 '- COMMUNITY SERVICES DEPARTMENT THAT Mr. J. L. Taylor, Principal of Bowmanville High School be thanked and advised of action taken by Council. 'CARRIED" Resolution #GPA-533-90 Moved by Councillor Wotten, seconded by Councillor Hannah THAT Confidential Report CS-27-90 be referred to the end of the agenda to be considered "In Camera'. PUBLIC WORKS DEPARTMENT 'CARRIED" Councillor Hannah chaired this portion of the meeting. Review of Signing at the Resolution #GPA-534-90 Leskard Road/Concession Road 7 Intersection Moved by Councillor Hamre, seconded by Councillor Hooper 77.2.101 '-' Request to Upgrade the Road Allowance Between Lots 22 and 23, Concession 6, former Township of Clarke Lowery Road 77.2.102 \r THAT Report WD-57-90 be received; and THAT no further action be taken with regard to signing at the Leskard Road/Concession Road 7 intersection. nCARRIED" Resolution #GPA-535-90 Moved by Councillor Hamre, seconded by Councillor Deegan THAT Report WD-58-90 be received; THAT Mr. W. Kay Lycett be advised that the road allowance between Lots 22 and 23, Concession 6, former Township of Clarke (Lowery Road) from approximately 355 m (1,165 feet) south of Regional Road 9 southerly to Concession Road 6 is an unopened road, as dermed by Section 1.5 of the Town's policy for unimproved roads; THAT Mr. Lycett be advised that, in accordance with Town policy, the opening of Lowery Road from Concession Road 6 northerly to the south limit of the Obrist property be at the applicant's expense; and THAT Mr. W. Kay Lycett be advised of Council's decision and a copy of Report WD-58-90 be forwarded to Mr. Lycett and to Mr. Obrist. IlCARRIED" 215 G.P.A. Minutes - 16 - July 9, 1990 '- PUBLIC WORKS DEPARTMENT Request from Resolution #GPA-536-90 Mark Hancock to Improve Sight Distance on Moved by Councillor Stapleton, seconded by Councillor Wotten Concession Road 7 at the Entrance to His House 77.2.102 '-' Drainage Problems on Fices Road - Bernie Roth 18.2.3 \r THAT Report WD-59-90 be received; THAT no action be taken to cut about 6 inches ofT Concession Road 7 at Mr. Hancock's entrance; and THAT Mr. Hancock be advised of Council's decision and that he be provided a copy of Report WD-59-90. "CARRIED AS AMENDED LATER IN THE MEETING" (SEE FOLLOWING AMENDING MOTION) Resolution #GPA-537-90 Moved by Councillor Hamre, seconded by Councillor Wotten THAT the foregoing Resolution #GPA-536-90 be amended by adding thereto: "l'HA T Staff be directed to paint a yellow line in the centre of the road". 'CARRIED" The foregoing Resolution #GPA-536-90 was then put to a vote and CARRIED AS AMENDED. Resolution #GPA-538-90 Moved by Councillor Hooper, seconded by Councillor Deegan THAT Report WD-60-90 be received; THAT the Director of Public Works be authorized to proceed to obtain an easement over the natural drainage ditch running westerly from Flees Road, and upon having obtained Council approval for the purchase of the easement, be authorized to proceed with cleaning. out and deepening of the drainage ditch and the roadside ditches on Fices Road; THAT the funds for this project be obtained from Account No. 7207-00411-0000 (Ditch Maintenance); and THAT Mr. Bernie Roth and the delegations be advised of Council's decision and Mr. Bernie Roth be forwarded a copy of Report WD-60.90. "CARRIEDt' )16 G.P.A. Minutes - 17- July 9, 1990 '- PUBLIC WORKS DEPARTMENT Resolution #GPA-539-90 Moved by Mayor Hubbard, seconded by Councillor Wotten THAT the Director of Public Works report as soon as possible on Mr. E. Cleveland's request for the erection of a rock embankment with screening to stop water erosion on his property. tlCARRIED" Request for Replacement Resolution #GPA-540-90 of Sidewalk on the West Side of Mill Street in Moved by Councillor Stapleton, seconded by Councillor Hamre Newcastle Village 77.2.111 THAT Report WD-61-90 be received; THAT $80,000 be provided in the 1991 Budget for Council's consideration, to remove and replace the existing sidewalk on the west side of Mill Street from King Street southerly to Robert Street in the Village of Newcastle; and THAT Mr. Barry Head and the petitioners be advised of Council's decision. ItCARRIED" ,-,. Encroachment in the Hamlet of Kendal Lot 6, Block "T", Mill Street and Queen Street Resolution #GPA-541-90 Moved by Councillor Hamre, seconded by Councillor Stapleton THAT Report WD-62-90 be received; THAT Mr. W. Kay Lycett be advised that Council will pass a by-law to permit the encroaclnnents onto Mill Street and Queen Street, Kendal, as illustrated on Attaclnnent No.2 to Report WD-62-90, upon receipt of a registered reference plan illustrating the encroaclnnents; THAT the by-law be registered on title; THAT the applicant pay the cost of registering the by-law on title; and THAT a copy of Report WD-62-90 be forwarded to Mr. W. Kay Lycett. "CARRIED" Councillor Hamre made a declaration of interest with respect to Report WD-63-90; vacated her chair and refrained from discussion and voting on the subject matter. Councillor Hamre resides in this building. \r ?17 G.P.A Minutes - 18- July 9, 1990 '-' PUBLIC WORKS DEPARTMENT Request from Becas Developments Limited to Open the Road Allowance Moved by Councillor Stapleton, seconded by Councillor Hamre between lots 18 and 19, South of Concession Rood 6, former Clarke Township (patterson Road) 77.2.150 Dedication of Public Highway Part 9, Plan 10R-2471 Part Lot 10, Conceasion 1, former Town of Bowmanville 77.2.149 Encroaclnnent 23 Second Street, Bowmanville 16.34.119 '-' \.r Resolution #GPA-542-90 Moved by Councillor Deegan, seconded by Councillor Hooper THAT Report WD-63-90 be received; THAT a By-law be passed to dedicate Part 9 of Plan 1OR-2471 as public rood allowance and that the Mayor and Clerk be authorized to execute said By-law; and THAT H. Deane Ewart be advised of Council's decision and that he be forwarded a copy of Report WD-63-90. "CARRIED" Resolution #GPA-543-90 Moved by Councillor Deegan, seconded by Councillor Hamre THAT Report WD-65-90 be received; THAT Mr. Ricbard L. Furlong be advised that Council will pass a by-law to permit a 0.01 m (0.04 feet) encroaclnnent onto 23 Second Street, Bowmanville, upon receipt of a registered reference plan illustrating the encroachment; THAT the by-law be registered on title; THAT the applicant pay the cost of registering the by-law on title; and THAT a copy of Report WD-65-90 be forwarded to Mr. Richard L. Furlong. "CARRIED" Resolution #GPA-544-90 THAT Report WD-66-90 be received; THAT the request by Becas Developments Limited to open the rood allowance and construct a rood to Town of Newcastle standards between Lots 18 and 19, south of Concession Road 6, former Township of Clarke, be approved, in accordance with Town Policy and subject to the applicant satisfying all conditions of the Town, fmancial and otherwise; THAT the Mayor and Clerk be authorized to execute an agreement between Becas Developments Limited and the Town of Newcastle to allow Becas Developments to construct a road on the unopened rood allowance for approximately 484.63 m (1,590 feet) in accordance with Town Standard (Attaclnnent No.5 to Report WD-66-90) and the conditions set out in Schedule 'A' (Attaclnnent No.3 to Report WD-66-90); and )18 G.P.A. Minutes - 19 - July 9, 1990 PUBLIC WORKS DEPARTMENT '-' '-' Encroaclnnent N ewtonville Part 7, Plan 1OR-1209 16.34.117 ~ THAT Mr. Kelvin Whalen, G. M. Sernas & Associstes, Engineering Consultants for the applicant, Mr. P. Caspar!, Mr. & Mrs. Heggie, Mr. & Mrs. Lengyel and Mr. & Mrs. Van Belle be advised of Council's decision. "CARRIED AS AMENDED LATER IN THE MEETING" (SEE FOLLOWING AMENDING MOTIONS) Resolution #GPA-545-90 Moved by Councillor Hamre, seconded by Councillor Wotten THAT the foregoing Resolution #GPA-544-90 be amended by adding thereto: "THAT Becas Developments construct an entrance to the Heggie property as part of the road construction contract'. "CARRIED AS AMENDED LATER IN THE MEETING" (SEE FOLLOWING AMENDING MOTION) Resolution #GP A-546-90 Moved by Councillor Hamre, seconded by Councillor Stapleton THAT Resolution #GPA-544-90 be amended by adding thereto: 'THAT the concerns of Mr. J. Lengyel be addressed and trees be protected whenever possible." 'CARRIED" The foregoing Resolution #GPA-544-90 was then put to a vote and CARRIED AS AMENDED. Resolution #GPA-547.90 Moved by Councillor Stapleton, seconded by Councillor Hamre THAT Report WD-64-90 be received; THAT Mr. W. Kay Lycett be advised that Council will pass a by-law to permit a 1.10 m (3.61 feet) encroaclnnent onto Part 7, Plan 10R-1209, Mill Street, N ewtonville, upon receipt of a registered reference plan illustrating the encroaclnnent; THAT the by-law be registered on title; THAT the applicant pay the cost of registering the by-law on title; and THAT a copy of Report WD-64-90 be forwarded to Mr. Kay W. Lycett. "CARRIED' )19 G.P.A. Minutes - 20 - July 9, 1990 PUBLIC WORKS DEPARTMENT '-' Gearing Farms Limited Resolution #GPA-548-90 Plan 1OM-751 Completion of Moved by Councillor Hamre, seconded by Councillor Deegan Outstanding Works 60.46.130 THAT Report WD-68-90 be received; THAT the Director of Public Works be authorized to issue a Final Notification Letter to Gearing Farms Limited (Plan 1OM-751), and his solicitor, stating a completion deadline of August 24, 1990 for all outstanding works; THAT upon expiration of the aforementioned deadline, the Director be authorized to take all necessary actions to correct and complete all outstanding works at the cost of the developer; THAT funds required for such works be recovered by drawing down the developer's Letter of Credit, in accordance with the terms and conditions provided for in the Subdivision Agreement between Gearing Farms Limited and the Town of Newcastle; and THAT Gearing Farms Limited and the Royal Bank of Canada be advised of Council's decision and be forwarded a copy of Report WD-68-90, FORTHWITH. "CARRIED' Resolution #GPA-549-90 '-' Moved by Councillor Stapleton, seconded by Councillor Wotten THAT Confidential Report WD-67-90 be referred to the end of the agenda to be considered "In Camera'. 'CARRIED" Resolution #GPA-550-90 Moved by Mayor Hubbard, seconded by Councillor Deegan THAT Staff liaise with the Town of Newcastle Public Utilities Commissions regarding the Hydro corridor on Courtice Road and report on the manner and procedure pertaining to the acquisition of properties for Hydro corridors; and THAT Mrs. V. Bergman be so advised. "CARRIEDII Resolution #GPA-551-90 Moved by Councillor Stapleton, seconded by Councillor Wotten THAT Staff investigate the feasibility and cost factor of painting centre lines on the Town's Concession Roads. \. "CARRIEDII )20 G.P.A. Minutes ADMINISTRATOR "'" - 21 - July 9, 1990 UNFINISHED BUSINESS There were no items considered under this section of the agenda '--' OTHER BUSINESS \... Mayor Hubbard chaired this portion of the meeting. Resolution #GPA-552-90 Moved by Councillor Hamre, seconded by Councillor Hannah THAT the requests by Mr. Rickard, Chairman, Newcastle Community Liaison Group, and Mr. Rennick, Siting Task Force, for their groups to meet with Council, be approved; THAT these meetings take place in open forum at Council Meetings; and THAT Messrs. Rickard and Rennick be so advised. nCARRIEDII Resolution #GPA-553-90 Moved by Councillor Hamre, seconded by Councillor Hannah THAT the meeting be 'In Camera". IICARRIEDIt Resolution #GPA-554-90 Moved by Councillor Wotten, seconded by Councillor Stapleton THAT the actions taken 'In Camera" be approved. "CARRIED't Resolution #GPA-555-90 Moved by Councillor Hamre, seconded by Councillor Wotten WHEREAS at its meeting of June 24, 1990, the Town Council dealt with the verbal report from the Chief Administrative Officer regarding the application by Mr. T.R. Torrance on behalf of Truly Amazing Productions for a Special Events Permit under Town of Newcastle By-law 78-50; considered the delegation of Mr. B. Kamin; and endorsed and adopted the letters of June 12, 1990 and June 15, 1990 from the Chief Administrative Officer to Mr. T.R. Torrance, of Truly Amazing Productions. WHEREAS by letter from Mr. B. Kamin dated June 28, 1990 addressed to the Chief Atlm;n;.trative OffICer, Mr. Kamin again requested that the resolution requiring Mosport Park Limited to execute an Indemnity Agreement with the Town be deleted and expressed his wish to attend at this meeting of the General Purpose and Administration Committee to make representations in this regard. 221 G.P.A. Minutes OTHER BUSINESS '-- ~ \y - 22- July 9, 1990 WHEREAS by letter from Ms. M. Varga on behalf of Mosport Ltd. letter dated May 28, 1990 addressed to and received by the Town Clerk on June 11, 1990 requested the Town Council to provide her with its certified resolution 'in regards to the dispensation of alcoholic beverages at Mosport International Speedway Park" on August 3, 4, and 5, 1990 in connection with the proposed rock concert. WHEREAS the Committee considered the verbal report of the Chief Administrative Officer, Mr. Kamin's delegation, and Ms. Varga's request. NOW THEREFORE BE IT RESOLVED by the Council that: 1. Mr. Kamin's delegation be acknowledged and his request set out in his letter to the Chief Administrative OffIcer of June 28, 1990, be refused. 2. In addition to the other requirements set out in the Chief Administrative Officer's letters dated June 12, 1990 and dated June 15, 1990 to Mr. T.R. Torrance of Truly AmMing Productions and Council's Resolution endorsing and adopting them, the following requirement be made of Truly Amazing Productions: Truly Amazing Productions is to deposit additional security in the amount of Thirty Thousand Dollars ($30,000) with Town's Treasurer before the issuance of a Special Events Permit as security for property owners whose property may be damaged by Truly Amazing Products Inc., Truly Amazing Productions, Mosport Park Ltd., any of their respective offICers, employees, representatives or contractors, or by any person who may be invited to attend the rock concert during the period August 2, 1990 to August 7, 1990. On proof to the satisfaction of the Town Council at any time before September 30, 1990 that damage that has been so suffered, payment to the property owners damaged to be made from the amount of money deposited under this requirement is to be made by the Town Treasurer on or before September 30, 1990. Any portion of the deposited money that has not been disbursed to damaged property owners prior to September 30, 1990 shall be repaid forthwith after that date to Truly Amazing Productions. 3. The Resolution of the Town Council at its meeting of June 25, 1990, that "the SpeciaJ Events Permit requested by Truly Amazing Productions be subject to Council Approval", be replaced with the following: THAT the Chief Administrative Officer is requested to keep members of Council advised on a regular basis of the status of the application for the Special Events Permit under By-law 78-50 by Truly Amazing Productions for the proposed rock concert at Mosport Park on August 3, 4, 5 and 6, 1990. 4. The request made in the letter dated May 28, 1990 from Ms. M. Varga on behalf of Mosport Park Ltd. which was addressed to the Town Clerk be refused and Council advise the Secretary of the Liquor Licence Board of Ontario that Council hereby withdraws its approval dated April 30, 1990 for the dispensation of alcoholic beverages at Mosport International Speedway, Mosport Park in connection with motor vehicle racing on August 4 and 6, 1990 and requests that the Liquor Licence Board of Ontario immediately revoke any special occasion or other permits that may have been issued by it for August 4 and 6, 1990, FORTHWITH. 'CARRIED" , .-) ..", /1/ '- '- llIItor G.P.A Minutes ADJOURNMENT - 23 - July 9, 1990 Resolution #GPA-556-90 Moved by Councillor Wotten, seconded by Councillor Hannah THAT the meeting adjourn at 1:50 p.m. "CARRIED" .~ /" . I ..' /&1U-/l(~/' "'7~Lu' hairman, Planning epartment ) 'j l - (" J