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Home My WebLink About03/09/1990 TOWN OF NEWCASTLE '-' General Purpose and Administration Committee March 9, 1990 Minutes of a special meeting of the General Purpose and Administration Committee held on Friday, March 9, 1990 at 9:30 a.m., in Meeting Room 1. ROLL CALL Present Were: Mayor M. Hubbard Councillor P. Deegan Councillor D. Hamre Councillor L. Harmah Councillor K Hooper Councillor F. Stapleton Councillor A. Wotten Also Present: Chief Administrative Officer, L. KotsefT Chairman, N.C.S.A.B., R. Allen (From 1:30 p.m. until 3:00 p.m.) Director of Community Services, J. Caruana (From 1:30 p.m. until 4:10 p.m.) Director of Public Works, W. Evans (Until 1:00 p.m.) Treasurer, M. Marano Director of Planning & Development, F. Wu (From 1:00 p.m. until 1:25 p.m.) Town Clerk, Patti Barrie '-' Councillor Deegan chaired the meeting. The Chief Administrative Officer and Treasurer gave a brief overview of the 1990 Capital and Current Budgets, highlighting the proposed staffmg requirements, the proposed employee assistance program and the Capital Budget Highlights. Resolution #GPA-165-90 Moved by Mayor Hubbard, seconded by Councillor Stapleton THAT Report TR-12-90 be received for information; and THAT the 1990 Capital and Current Budgets be approved, as outlined in Report TR-12-90. "CARRIED AS AMENDED LATER IN THE MEETING" SEE FOLLOWING AMENDING MOTIONS ""' 201 ~ '-' .,-" G.P.A Minutes - 2- March 9, 1990 Resolution #GPA-166-90 Moved Councillor Hamre, seconded by Councillor Hannah THAT the Town of Newcastle not implement an Employee Assistance Program at this time. "CARRIED" Resolution #GPA-167-90 Moved by Councillor Stapleton, seconded by Councillor Wotten THAT the Organization Chart for the Treasury Department be amended by deleting the proposed Junior Buyer position. "CARRIED' Resolution #GP A-168-90 Moved by Councillor Hamre, seconded by Councillor Wotten THAT the Chief Administrative Oftlcer delete the amount of $100,000.00 from the UnclassifIed Administration Budget. "CARRIED'1 Resolution #GPA-169-90 Moved by Councillor Hamre, seconded by Councillor Wotten THAT an amount of $20,000.00 be deleted from the Computer Services Budget. "CARRIED" Resolution #GPA-170-90 Moved by Councillor Wotten, seconded by Councillor Hamre THAT the Mill Street footbridge project be tabled until such time as another public information meeting has been held, and that a subsequent report be forwarded to the General Purpose and Administration Committee. 'CARRIED" Resolution #GPA-171-90 Moved by Mayor Hubbard, seconded by Councillor Wotten THAT the Committee recess for 20 minutes. IlCARRIED" 202 \",.. '-' '-' G.P.A. Minutes - 3 - March 9, 1990 The meeting reconvened at 12:38 p.rn. Resolution #GPA-172-90 Moved by Councillor Hamre, seconded by Mayor Hubbard THAT the Organization Cbart for the Planning and Development Department be amended by adding a Senior Planner Position in the Development Review Branch; and THAT the newly created position be filled in late 1990. "CARRIED' Resolution #GPA-173-90 Moved by Mayor Hubbard, seconded by Councillor Hamre THAT Staff review and report on the merits of purchasing or leasing Town Vehicles FORTHWITH. ltCARRIED" The Director of Community Services and the Chairman of the Newcastle Community Services Advisory Board were in attendance during consideration of the 1990 Grant Recommendations made by the Newcastle Community Services Advisory Board. Resolution #GPA-174-90 Moved by Mayor Hubbard, seconded by Councillor Wotten THAT no additional hiring take place at the Bowmanville Museum or the Clarke Museum until the Community Services Master Pian Report is received by Council. I'CARRIED" Resolution #GP A-175-90 Moved by Councillor Hooper, seconded by Councillor Wotten THAT the Bowmanville Junior "C's" grant application be approved in the amount of $1,000.00. "CARRIED" 203 \",.. \",.. '-' G.P.A. Minutes - 4- March 9, 1990 Resolution #GPA-176-90 Moved by Councillor Hamre, seconded by Councillor Wotten THAT the Durham Glad's Grant Application be approved in the amount of $500.00. "CARRIEDll Resolution #GPA-177-90 Moved by Councillor Hooper, seconded by Councillor Hamre THAT the Navy League Grant Application be approved in the amount of $1,000.00; and THAT this be the final grant payment to the Navy League from the Town of Newcastle. IlCARRIED" Resolution #GP A-178-90 Moved by Councillor Stapleton, seconded by Councillor Hamre THAT the Newtonville Playgroup grant application be approved in the amount of $500.00; and THAT this be the final grant payment to the Newtonville Playgroup from the Town of Newcastle. "CARRIED" Resolution #GPA-179-90 Moved by Councillor Hamre, seconded by Mayor Hubbard THAT the grant applications received from the Bowmanville, Newcastle and Orono Horticultural Societies be approved in the amount of $325.00 each. 'CARRIED" Resolution #GPA-180-90 Moved by Mayor Hubbard, seconded by Councillor Wotten THAT the grant application received from C.S.O. be denied. IICARRIED" 2D~ ~ \",.. '-' G.P.A. Minutes - 5 . March 9, 1990 Resolution #GPA-181-90 Moved by Councillor Wotten, seconded by Mayor Hubbard THAT the grant application received from the Distress Centre be approved in the amount of $500.00. 'CARRIED" Resolution #GPA-182-90 Moved by Councillor Hannah, seconded by Councillor Hamre THAT the Grant Application received from the RAP Program be approved in the amount of $650.00. lICARRIED" Resolution #GPA-183-90 Moved by Councillor Wotten, seconded by Councillor Stapleton THAT the Grant Application received from the Toy Library be approved in the amount of $350.00. "CARRIED" Resolution #GPA-184-90 Moved by Councillor Hamre, seconded by Councillor Hannah THAT the Grant Application received from COMRA be approved in the amount of $1,500.00. "CARRIED' Resolution #GPA-185-90 Moved by Councillor Hannah, seconded by Councillor Wotten THAT the Grant Application received from the Courtice Community Association be approved in the amount of $1,000.00. !!CARRIED!! ') W- _ v) \",. '-' ~ G.P.A. Minutes .6- March 9, 1990 Resolution #GPA-186-90 Moved by Mayor Hubbard, seconded by Councillor Hannah THAT Councillor Stapleton, the Director of Community Services and the Chairman of the Newcastle Community Services Advisory Board review and examine the impacts of downloading programs from the Town and report their fmdinga to the Genera! Purpose and Administration Committee FORTHWITH. 'CARRIED" Resolution #GPA-187-90 Moved by Mayor Hubbard, seconded by Councillor Stapleton THAT Councillor Stapleton, the Director of Community Services and the Chairman of the Newcastle Community Services Advisory Board examine and report on the Town's grant process. "CARRIED'l Resolution #GPA-188-90 Moved by Mayor Hubbard, seconded by Councillor Stapleton THAT the Director of Community Services and Councillor Stapleton review and recommend an increase for the per diem rate for the members of the Newcastle Community Services Advisory Board. "CARRIED' Resolution #GPA-189-90 Moved by Mayor Hubbard, seconded by Councillor Hamre THAT the proposed position of a HorticulturaIist as indicated in the 1990 Organization Chart for the Community Services Department be approved; and THAT the Chief Adminiatrative Officer and the Director of Community Services review the Organization Chart of the Community Services Department in this regard and report back to the General Purpose and Administration Committee. 'CARRIED" 206 '-' '-' '-' G.P.A. Minutes .7- March 9, 1990 Resolution #GPA-190-90 Moved by Mayor Hubbard, seconded by Councillor Hooper THAT the proposed position of a Program Manager, as indicated in the 1990 Organization Cbart for the Community Services Department, be approved; and THAT the proposed position of a Resource/Marketing Manager, as indicated in the 1990 Organization Cbart for the Community Services Department, be deleted. "CARRIED" Resolution #GPA-191-90 Moved by Mayor Hubbard, seconded by Councillor Stapleton THAT the proposed Lead Hand and one full-time and one part-time Building Maintenance positions, as indicated in the 1990 Organization Chart for the Community Services Department, be approved provided proper training is available to these individuals. 'MOTION LOST" Resolution #GPA-192-90 Moved by Mayor Hubbard, seconded by Councillor Stapleton THAT the foregoing Resolution #GPA-191-90 of Mayor Hubbard and Councillor Stapleton be reconsidered; and THAT the proposed positions of a Lead Hand and one full-time and one part-time Building Maintenance employee be approved. 'CARRIED" Resolution #GPA-193-90 Moved by Councillor Hamre, seconded by Councillor Stapleton THAT the Chief Administrative Ofllcer and Director of Community Services prepare a report addressing all concerns raised by members of Council during discussion of the Community Services Organizational Chart FORTHWlTH. "CARRIED" 207 '-' '\.. """ G.P.A Minutes - 8- March 9, 1990 Resolution #GPA-194-90 Moved by Councillor Hamre, seconded by Councillor Hooper THAT Committee recess until reconvened at the call of the Mayor. "CARRIED' · UtlvltL&~ ~~r 1>E-PtJrf CLE . ~ ) c' 8 ., J