Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
06-20-2016 - 6-22-2016
Ciar*pii General Government' Committee Agenda Date: June 20, 2016 Time: 10:00 AM Place: Council Chambers, 2nd Floor Municipal Administrative Centre 40 Temperance Street Bowmanville, Ontario Inquiries & Accommodations: For inquiries about this agenda, or to make arrangements for accessibility accommodations for persons attending, please contact: Michelle Chambers, Committee Coordinator, at 905-623-3379, ext. 2106 or by email at mchambers(c clarington.net. Alternate Format: If this information is required in an alternate format, please contact the Accessibility Coordinator, at 905-623-3379 ext. 2131. Audio Record: The Municipality of Clarington makes an audio record of General Government Committee meetings. If you make a delegation or presentation at a General Government Committee meeting, the Municipality will be audio recording you and will make the recording public by publishing the recording on the Municipality's website. Noon Recess: Please be advised that, as per the Municipality of Clarington's Procedural By-law, this meeting will recess at 12:00 noon, for a one hour lunch break, unless otherwise determined by the Committee. Cell Phones: Please ensure all cell phones, mobile and other electronic devices are turned off or placed on non-audible mode during the meeting. Copies of Reports are available at www.clarington.net ClatIB0011 General Government Committee Agenda Date: June 20, 2016 Time: 10:00 AM Place: Council Chambers 1 Call to Order 2 New Business — Introduction 3 Adopt the Agenda 4 Declaration of Interest 5 Announcements 6 Adoption of Minutes of Previous Meeting 6.1 Minutes of a Regular Meeting of May 30, 2016 6-1 7 Delegations 7.1 Craig Hebert, General Manager, Port Hope Area Initiative Management Office, Regarding an Annual Port Granby Project Update 7.2 Steve Wiggans Regarding an Oak Ridges Moraine Environmental Review Oversight by the Municipality of Clarington 7.3 James Mackenzie and Sarah Delicate Regarding a Petition to Protect the Lake Ontario Shoreline 7.4 Lisa and Stephen Smith Regarding an Exemption to Development Charges By-law 7.5 Jason Gibson Regarding Traditional Methods of Living and Doing Business with Safe New Technology 7.6 John Higo, Autism Ontario Durham Region, Regarding the Ontario Autism Program 7.7 Susan Dixon Regarding Addendum to Report EGD-018-16, Long Term Plan for the West Beach Waterfront 7.8 Kelly Betts, Account Manager, Buffett Taylor, Regarding Report COD-015-16, Provision of Employee Group Benefits 7.9 Jeany Barrett Regarding a Newcastles of the World Update Page 1 Clarington General Government Committee Agenda Date: June 20, 2016 Time: 10:00 AM Place: Council Chambers 8 Communications - Receive for Information 8.1 Minutes of the Newcastle Village Community Hall Board dated April 19, 8-1 2016 8.2 Minutes of the Tyrone Community Hall Board dated May 17, 2016 8-4 8.3 Minutes of the Ganaraska Region Conservation Authority dated May 19, 8-5 2016 8.4 Melodee Smart, Administrative Assistant, Works Department, The 8-9 Regional Municipality of Durham — Durham York Energy Centre REVISED Ambient Air Monitoring 2016, 1 st Quarterly Report (January to March 2016) (Due to Volume the Durham York Energy Centre REVISED Ambient Air Monitoring 2016, 1 st Quarterly Report - January to March 2016 is available for viewing at: https://www.durhamyorkwaste.ca/Documents/MonitoringPIansReports/Amb ientAir/AmbientAirReports20l6.aspx ) 9 Communications — Direction 9.1 Sylvie Landry, President, ACFO Durham-Peterborough — Request for Flag 9-1 Raising (Motion to approve raising of the Franco-Ontarian flag from September 20, 2016 to September 26, 2016) 9.2 Ralph Walton, Regional Clerk, Niagara Region — Lyme Disease 9-2 (Motion for Direction) 9.3 Judy Smith, Manager Municipal Governance Clerk/Freedom of 9-4 Information Coordinator, Municipality of Chatham-Kent — Climate Change Action Plan (Motion for Direction) Page 2 aington General Government Committee Agenda Date: June 20, 2016 Time: 10:00 AM Place: Council Chambers 9.4 Mike Palecek, National President, Canadian Union of Postal Workers — 9-6 Federal Government Reviewing Our Public Postal Service — Have Your Say! (Motion for Direction) 9.5 Town of Shelburne — Cutbacks to Behavioural Therapy for Children 9-17 Affected by Autism Spectrum Disorder (Motion for Direction) 9.6 Lisa & Stephen Smith - Regarding an Exemption to Development 9-18 Charges By-law [Unredacted copy of correspondence circulated to Council confidentially] (Motion for Direction) 9.7 Steven Wiggans - Oak Ridges Moraine Environmental Review Oversight 9-20 by the Municipality of Clarington (Motion for Direction) 10 Presentations 10.1 Mirka Januszkiewicz, Director, Waste Management Services and Gioseph Anello, Manager, Waste Planning and Technical Services, Regional Municipality of Durham, Regarding the Durham York Energy Centre Abatement Plan 11 Engineering Services Department 11.1 EGD-027-16 Appointment of Intern Inspectors 11-1 11.2 EGD-028-16 GO Transit Newcastle Village —Annual Status Update 11-6 11.3 EGD-029-16 Pedestrian Safety at Vincent Massey Public School 11-11 11.4 EGD-030-16 Trudeau Drive Walkway 11-18 11.5 EGD-031-16 Review and Assessment of LED Street Lighting 11-23 Conversion Programs for the Municipality of Clarington 11.6 EGD-032-16 Release of Final Draft of Clarington Transportation Master 11-36 Plan Page 3 CM119t0,U General Government Committee Agenda Date: June 20, 2016 Time: 10:00 AM Place: Council Chambers 12 Operations Department 12.1 OPD-005-16 Mobile Stage Rental Fees 12-1 12.2 OPD-006-16 2016 Winter Budget Report 12-35 13 Emergency and Fire Services Department No Reports 14 Community Services Department 14.1 CSD-013-16 2016 Community Event Sponsorship Requests—Spring 14-1 Intake 15 Municipal Clerk's Department 15.1 CLD-013-16 Regulation of Tree Preservation in Clarington 15-1 15.2 CLD-023-16 Fence Cost Sharing By-law 15=9 15.3 CLD-024-16 Appointment to the Clarington Museums and Archives 15-13 Board 16 Corporate Services Department 16.1 COD-015-16 Provision of Employee Group Benefits 16-1 16.2 COD-017-16 Lambs Lane Reconstruction 16-9 17 Finance Department 17.1 FND-009-16 Budget Meeting Structure and 2017 Budget Timetable 17-1 17.2 FND-010-16 Account Set-up One Fund High Interest Savings Account 17-5 17.3 FND-011-16 Annual Statement for the Development Charges Reserve 17-8 Funds for the Year Ended December 31, 2015 18 Solicitor's Department No Reports Page 4 Chrington General Government Committee Agenda Date: June 20, 2016 Time: 10:00 AM Place: Council Chambers 19 Chief Administrative Office 19.1 CAO-003-16 Clean Air Council 2015 — 2018 Inter-Governmental 19-1 Declaration on Clean Air & Climate Change 20 New Business - Consideration 21 Unfinished Business 21.1 Addendum to Long Term Plan for the West Beach Waterfront 21-1 Report [Referred from the March 7, 2016 General Government EGD-018-16 Committee Meeting] 21.2 Addendum to Proposed Amendments to Traffic and Parking By-law# 21-14 Report 2014-059 Regarding Parking on the Boulevard of EGD-023-16 Corner Lots [Tabled from the May 9, 2016 General Government Committee Meeting] 21.3 Correspondence Nelson Scharger— Regarding Proposed Amendments 21-26 to Traffic and Parking By-law 2014-059 Regarding Parking on the Boulevard of Corner Lots [Referred from the May 30, 2016 General Government Committee Meeting] (Motion for Direction) 21.4 Resolution Resolution Regarding Melodee Smart, Administrative 21-28 GG-307-16 Assistant, Works Department, The Regional Municipality of Durham — Durham/York Energy From Waste Project, 2015 Annual Ambient Air Monitoring Report and 2016 Q1 (January — (March) Ambient Air Monitoring Report (Due to Volume, 2015 Annual Ambient Air Quality Monitoring Report for the Durham York Energy Centre and Quarterly Ambient Air Quality Monitoring Report for the Durham York Energy Centre — January to March 2016 is available at https://www.durhamyorkwaste.ca/Documents/Monitorin gPlansReports/AmbientAir.asp x [Tabled from the May 30, 2016 General Government Committee Meeting] Page 5 aallfigtO,U General Government Committee Agenda Date: June 20, 2016 Time: 10:00 AM Place: Council Chambers 22 Confidential Reports 22.1 COD-016-16 Grass Cutting Services — Contract Award Cancellation 22.2 CAO-001-16 Option Agreement for Future Purchase of Community Park Land and Camp 30 Heritage Preservation 23 Adjournment Page 6 General Government Committee Clar*wn Minutes May 30, 2016 Minutes of a meeting of the General Government Committee held on Monday, May 30, 2016 at 9:30 AM in the Council Chambers. Present Were: Mayor A. Foster, Councillor S. Cooke, Councillor R. Hooper, Councillor J. Neal, Councillor W. Partner, Councillor W. Woo Regrets: Councillor Traill Staff Present: F. Wu, T. Cannella, J. Caruana, L. Gordon, F. Horvath, M. Marano, G. Weir, C. Fleming, M. Chambers, B. Radomski, D. Anderson, J. Whynot 1 Call to Order Mayor Foster called the meeting to order at 9:30 AM. 2 New Business — Introduction Councillor Cooked added a New Business item, regarding a change in the start time for the June 20, 2016, General Government Committee meeting, to the New Business — Consideration section of the agenda. Suspend the Rules i Resolution #GG-298-16 Moved by Councillor Neal, seconded by Councillor Cooke i That the Rules of Procedure be suspended to add the delegation of Donna Lanigan, regarding the Durham York Energy Centre Stack Test Results, to the Delegation Section of the Agenda. t Carried C Mayor Foster advised that Jim Richards — Delegation 7.6 was unable to attend today's meeting. Alter the Agenda Resolution #GG-299-16 !' i Moved by Councillor Cooke, seconded by Councillor Hooper That the Agenda be altered to hear the delegations of Wendy Bracken and Donna Lanigan, followed by the Presentation of the Regional Municipality of Durham, immediately following the Adoption of the Minutes of Previous Meeting Section of the Agenda. Carried i - 1 - 6-1 General Government Committee ClaringtonMinutes May 30, 2016 3 Adopt the Agenda Resolution #GG-300-16 Moved by Councillor Neal, seconded by Councillor Cooke That the Agenda be adopted as presented, with the addition of the New Business item regarding a change in the start time of the June 20, 2016, General Government Committee meeting. Carried 4 Declaration of Interest There were no declarations of interest stated at this meeting. 5 Announcements Members of Council announced upcoming community events and matters of community interest. 6 Adoption of Minutes of Previous Meeting Resolution #GG-301-16 Moved by Councillor Hooper, seconded by Councillor Woo That the minutes of the regular meeting of the General Government Committee held on May 9, 2016, be approved. Carried 7 Delegations 7.5 Wendy Bracken, Regarding Durham York Energy Centre Stack Test Results Wendy Bracken was present regarding the Durham York Energy Centre (DYEC) Stack Test Results. She made a verbal presentation to accompany an electronic presentation. Ms. Bracken reviewed the recent stack test results for boiler 1 and noted her concern with the exceedance of dioxin/furan limits. She added that there has been a history of issues with boiler 1. Ms. Bracken stated that she has concerns with how the information regarding the DYEC is being relayed to the media and the public. She added that there is key information not being communicated and she provided details on this. Ms. Bracken continued by asking when the Municipality of Clarington was made aware about this latest exceedance and when was it communicated to the public. She reviewed Ontario Regulation 419/05 and the ambient concentrations at the point of impingement away from the facility. Ms. Bracken noted that there was a dioxin/furan exceedance in October, 2015 and that the Region of Durham issued an acceptance to - 2 - 6-2 General Government Committee Clarington Minutes May 30, 2016 Covanta. She added that this was a failure to protect the community and more investigation and testing should have been conducted. Ms. Bracken reviewed the dioxin/furan exceedance in October, 2015 and reviewed the difference between the Canadian and American laboratory results. She continued by reviewing the certificate of analysis from ALS Life Sciences and added that there were major differences between Amesa sampling and stack test results. Ms. Bracken advised the Committee the community is being placed at risk and there is not adequate monitoring being conducted for the DYEC. She added that there are many dioxin/furan concerns that have not been resolved and that information is being withheld from the public. Resolution #GG-302-16 Moved by Councillor Neal, seconded by Councillor Hooper That the Rules of Procedure be suspended to allow the delegation of Wendy Bracken to be extended for an additional three minutes. Carried Ms. Bracken concluded by stating that there are major issues that require further investigation and these matters can be a danger to the health of the community. She added that the Region of Durham has an obligation to investigate and ensure these issues are resolved. 7.7 Donna Lanigan, Regarding Durham York Energy Centre Stack Test Results Donna Lanigan was present regarding the Durham York Energy Centre (DYEC) stack test results. Ms. Lanigan advised that she is here as a concerned resident of the Municipality of Clarington. She advised the Committee that the residents of Clarington are looking to the members of Council for more information on the DYEC. Ms. Lanigan stated that these results need to be taken seriously and that the members of Council need to be acting on behalf of the residents. She explained that she has attended public meetings with Covanta and the Region of Durham and noted that there are no f clear answers given to the public and she feels that there is information being withheld. Ms. Lanigan added the issues need to be corrected immediately, or the facility needs to be shut down. She is concerned that her family, the environment and the community are at risk. Ms. Lanigan concluded by asking for accountability, transparency and for the support of members of Council to resolve these issues. I - 3 - 6-3 General Government Committee ClarftwnMinutes May 30, 2016 10 Presentations 10.1 Roger Anderson, Regional Chair, Mirka Januszkiewicz, Director, Waste Management Services and Gioseph Anello, Manager, Waste Planning and Technical Services, Regional Municipality of Durham, Regarding the Durham York Energy Centre Stack Test Results Roger Anderson, Regional Chair, Regional Municipality of Durham, was present regarding the Durham York Energy Centre (DYEC) Stack Test Results. Mr. Anderson addressed the previous delegation and advised that the only matters discussed in "closed session" were legal issues. He added that Regional Council does care about the Municipality of Clarington as does the Ministry of the Environment and Climate Change. Mr. Anderson noted that two out of three Regional Councillors supported the DYEC. He advised that on Thursday, May 26, 2016 a report was received that suggested that boiler 1 had failed. Mr. Anderson explained that he met with Covanta at 2:OOPM that afternoon and the incinerator was shut down on Thursday and will not be running again until appropriate testing has been completed-and the facility is running adequately. Mirka Januszkiewicz, Director, Waste Management Services, Regional Municipality of Durham, addressed the Committee regarding the Durham York Energy Centre (DYEC) Stack Results. She made a verbal presentation to accompany an electronic presentation. Ms. Januszkiewicz advised that the stack test indicated a boiler had failed and exceeded the regulatory,limit of 60 for dioxins and furans. Ms. Januszkiewicz advised the Committee that this was a voluntary source test. She added that Maxxam Laboratories was chosen by Regional Council to perform the analysis, in addition to a peer review done by AirZone. Ms. Januszkiewicz added that Ortech Environmental will be completing the sampling for the analysis. She advised that the report of the results are expected to be presented at the June 15, 2016 Regional Works Committee meeting. Ms. Januszkiewicz reviewed the recent source test results and noted that all were within the permitted limits with the exception of the dioxins and furans. She continued by providing background information on the dioxins and furans which included a timeline of actions taken since the results of the exceedance of boiler 1 were received. Ms. Januszkiewicz provided details of the abatement chronology that will take place after boiler 1 was shut down on May 26, 2016. She added that they are waiting for the action plan from Covanta which is expected by May 31, 2016. Ms. Januszkiewicz noted that this plan will then be sent to the Ministry of the Environment and Climate Change for review. She explained that they have requested a full review of boiler 1 and further testing will be conducted to ensure it is performing adequately. Ms. Januszkiewicz advised the Committee that they will provide members of Regional Council weekly updates on the progress. She highlighted the environmental monitoring being conducted by the owners which includes ambient air, soil testing, and dioxins and furans. Ms. Januszkiewicz concluded.by reviewing the Ambient Air and PM2.5 and provided details on monitoring and results. Ms. Januszkiewicz, Mr. Anderson and Mr. Anello answered questions from the Committee. - 4 - 6-4 General Government Committee ClaritwoMinutes May 30, 2016 Mr. Anderson confirmed that the terms of the contract would be enforced should Covanta not meet its obligations. Suspend the Rules Resolution #GG-303-16 Moved by Councillor Neal, seconded by Councillor Cooke That the Rules of Procedure be suspended to allow Members of Committee to speak to the presentation of Roger Anderson, Regional Chair, Mirka Januszkiewicz, Director, Waste Management Services and Gioseph Anello, Manager, Waste Planning and Technical Services, Regional Municipality of Durham, Regarding the Durham York Energy Centre Stack Test Results a second time. Carried Recess Resolution #GG-304-16 i Moved by Councillor Neal, seconded by Councillor Cooke That the Committee recess for 10 minutes. Carried The meeting reconvened at 11:29 AM with Mayor Foster in the Chair. Roger Anderson, Regional Chair, Mirka Januszkiewicz, Director, Waste Management Services and Gioseph Anello, Manager, Waste Planning and Technical Services, Regional Municipality of Durham, Regarding the Durham York Energy Centre Stack Test Results — Continued Mirka Januszkiewicz confirmed that she would obtain a schedule of days the facility was operating from Covanta. Resolution #GG-305-16 Moved by Councillor Neal, seconded by Councillor Cooke That the Municipality of Clarington write to the Minister of the Environment and Climate i Change and request that the Minister exercise any powers he has to: a) Not allow the commercial operation of Boiler 1 unless and until it has been proven to the Minister that the Boiler 1 will operate within the ECA limits for all source tests, as demonstrated by stack tests and AMESA sampling; and b) Mandate that an additional independent stack test be done each year for the next five years; and - 5 - 6-5 GClarftwaeneral Government Committee Minutes May 30, 2016 That MPP Granville Anderson, and Regional Municipality of Durham, be advised of Council's decision. Carried Later in the meeting (See following motions) Mirka Januszkiewicz advised that the Region would not support any commercial operation of Boiler 1 until issues are resolved and that additional stack tests would require an amendment to the Environmental Compliance Approval. She stated the best course of action, in her opinion, would be to raise the matter at the Regional Works Committee. Resolution #GG-305-16 was then put to a vote and carried. Alter the Agenda Resolution #GG-306-16 Moved by Councillor Neal, seconded by Councillor Hooper That the Agenda be altered to consider correspondence item 8.3 from Melodee Smart, Administrative Assistant, Works Department, The Regional Municipality of Durham — DurhamYork Energy From Waste Project regarding the 2015 Annual Ambient Air Monitoring Report and 2016 Q1 (January— March) Ambient Air Monitoring Report, at this time. Carried 8.3 Melodee Smart, Administrative Assistant, Works Department, The Regional Municipality of Durham — DurhamNork Energy From Waste Project, 2015 Annual Ambient Air Monitoring Report and 2016 Q1 (January— March) Ambient Air Monitoring Report Resolution #GG-307-16 Moved by Councillor Neal, seconded by Councillor Cooke Whereas the ambient air monitoring program for the Incinerator is scheduled to run for 3 years after commencement of operations; And Whereas the 98th percentile daily average for small particulate matter (PM2.5) since the commencement of incinerator operations, including the 2015 annual results for the 98th percentile daily average PM2.5 concentrations, and the 2016 Q1 results, show increased PM2.5 levels at the Rundle Road and Courtice Road monitoring stations over the annual results for 2013 and 2014; - 6 - 6-6 E General Government Committee Cla i iv i wn Minutes May 30, 2016 And Whereas the 98th percentile daily average PM2.5 concentrations for 2016 Q1 exceed the Ontario Ambient Air Quality Criteria ("AAQC"), however once averaged over three years, there is no exceedance despite the foregoing results; And Whereas PM2.5 is harmful to human health; Now Therefore Be It Resolved That the Municipality of Clarington write to the Minister of the Environment and Climate Change and request that the Minister order that the ambient air monitoring program be extended by two years, such that the three year results for 98th percentile daily average PM2.5 concentrations will be for an entire period when the incinerator was operational. Motion Tabled (See following motion) Resolution #GG-308-16 Moved by Councillor Neal, seconded by Councillor Partner That the foregoing Resolution #GG-307-16 be tabled to the June 20, 2016 General F Government Committee meeting. Carried Recess Resolution #GG-309-16 Moved by Councillor Neal, seconded by Councillor Partner i That the Committee recess for 45 minutes. Carried r. The meeting reconvened at 12:45 PM with Mayor Foster in the Chair. 7.1 Andre O'Bumsawin, Accessibility Advisory Committee of Clarington, Regarding National Access Awareness Week Andre O'Bumsawin, Member, Accessibility Advisory Committee of Clarington, was present regarding National Access Awareness Week. He made a verbal presentation to accompany an electronic presentation. Mr. O'Bumsawin advised the Committee that the week of May 30 to June 3, 2016 has been declared by the Council of the Municipality of Clarington as ';Access Awareness Week". He continued by providing background information on the purpose of National Access Week. Mr. O'Bumsawin provided an overview of access and the intentions of the awareness week, which included raising awareness and removing all barriers. He noted the focus is not just on physical challenges. Mr. O'Bumsawin continued by summarizing who needs accessibility and provided the definition of accessibility. He reviewed the duties of the Accessibility Advisory Committee of Clarington and noted they make recommendations - 7 - 6-7 i` General Government Committee ClaringtonMinutes May 30, 2016 to Municipal Staff and Council. Mr. O'Bumsawin highlighted the Municipality of Clarington's achievements with respect to accessibility. He continued by providing an overview of the future goals for accessibility within Clarington. He concluded by thanking the Committee and reminding them that accessibility assists everyone within the Municipality. Resolution #GG-310-16 Moved by Councillor Partner, seconded by Councillor Woo That the delegation of Andre O'Bumsawin, Accessibility Advisory Committee of Clarington, Regarding National Access Awareness Week, be received with thanks. Carried 7.2 Craig Hebert,General Manager, Port Hope Area Initiative Management Office, Regarding an Annual Port Granby Project Update Mayor Foster advised that due to the altering of the Agenda, Craig Hebert would be unable to address the Committee today and his delegation would be rescheduled. 7.3 Melvin Ramcharitar and Nelson Coelho, Blackbird Constructors';407 GP, Regarding an Update of Phase 2 Construction of Highway 407 and Relating Road Closures and Detours Nelson Coelho, Blackbird Constructors 407 GP, was present regarding an update of Phase 2 construction of Highway 407 and relating road closures and detours. He made a verbal presentation to accompany and electronic presentation. Mr. Coelho noted that this project was awarded in March, 2015, provided background information on the project and the developers involved. He highlighted the main project elements for Phase 2A and the future Phase 2B. Mr. Coelho provided details on the road closures and detours for Courtice Road (June to December, 2016), Highway 2 (September, 2016 to August, 2018), Nash Road (July, and August, 2016), Bloor Street (September, 2016 to August, 2017) and Baseline Road (September, 2017 to August, 2018). Resolution #GG-311-16 Moved by Councillor Cooke, seconded by Councillor Hooper That the Rules of Procedure be suspended to allow the delegation Melvin Ramcharitar and Nelson Coelho, to be extended for an additional two minutes. Carried Mr. Coelho reviewed the accessibility of the project to the public, which.included regular scheduled meetings and the opportunity for comments on the project to be submitted. Mr. Coelho concluded by explaining that.Blackbird can be contacted directly to address any concerns or questions. He thanked the Committee and staff and advised he was - 8 - 6-8 General Government Committee Clar*wnMinutes May 30, 2016 available to answer any questions. Mr. Coelho, Mr. Ramcharitar, and Paul Ruttan answered questions from the Committee. Resolution #GG-312-16 Moved by Councillor Neal, seconded by Councillor Hooper That the delegation of Melvin Ramcharitar and Nelson Coelho, Blackbird Constructors 407 GP, Regarding an Update of Phase 2 Construction of Highway 407 and Relating Road Closures and Detours, be received with thanks. ' Carried 7.4 Chris Darling, Chief Administrative Officer, Central Lake Ontario Conservation Authority, Regarding an Annual Update Chris Darling, Chief Administrative Officer, Central Lake Ontario Conservation Authority (CLOCA), was present regarding an annual update. He made a verbal presentation to accompany an electronic presentation. Mr. Darling provided background information on the Conservation Authorities of Ontario and reviewed their jurisdiction. He provided details of the new strategic plan which included their vision and mission. Mr. Darling highlighted the core programs for CLOCA. He continued by providing details on watershed science, watershed management, and community outreach and engagement. Mr. Darlington referred to a map of the conservation areas in the Region of Durham and noted that they have seen an increase in visitors. He reviewed a map of the potential flooding areas and the programs in place to assist with this. Mr. Darling concluded by highlighting their community outreach and provided details of events and programs CLOCA is involved in. He thanked the Committee and advised he was available to answer questions. I' Mr. Darling committed to providing information to all members of Council on the amount of phosphorus in creeks. Resolution #GG-313-16 Moved by Councillor Hooper, seconded by Councillor Neal That the delegation of Chris Darling, Chief Administrative Officer, Central Lake Ontario Conservation Authority, regarding an Annual Update, be received with thanks. Carried i` i i 6-9 General Government Committee Clar*waMinutes May 30, 2016 8 Communications - Receive for Information Communication Item 8.3 was considered earlier in the meeting. 8.1 Minutes of the Central Lake Ontario Conservation Authority dated May 17, 2016 8.2 Debi A. Wilcox, Regional Clerk/Director of Legislative Services, The Regional Municipality of Durham — Regulatory Registry Posting — Change in Council Composition 8.4 Anthony S. Cannella, Director of Engineering Services, Municipality of Clarington — Regarding Resolution GG-283-16, Report EGD-023-16 — Proposed Amendments to Traffic and Parking By-law 2014-059 Resolution #GG-314-16 Moved by Councillor Woo, seconded by Councillor Partner That Communication Items 8.1, 8.2, and 8.4 be received for information. Carried 9 Communications — Direction 9.1 Nelson Scharger- Regarding Proposed Amendments to Traffic and Parking By-law 2014-059 Regarding Parking on the Boulevard of Corner Lots Resolution #GG-315-16 Moved by Councillor Neal, seconded by Councillor Hooper That Communication Item 9.1 from Nelson Scharger, regarding proposed amendments to traffic and parking By-law 2014-059 regarding parking on the boulevard of corner lots, be referred to the June 20, 2016 General Government Committee Meeting. Carried 9.2 Steph Palmateer, City Clerk, The Corporation of the City of Timmins — Regulation of Gas Prices in Ontario Resolution #GG-316-16 Moved by Councillor Cooke, seconded by Councillor Neal That Communication Item 9.2 from Steph Palmateer, City Clerk, The Corporation of the City of Timmins, regarding the regulation of gas prices in Ontario, be received for information. Carried - 10 - 6-10 General Government Committee Clar*wnMinutes May 30, 2016 9.3 Fernando Lamanna, Municipal Clerk, Town of East Gwillimbury — Strategic Energy Initiatives: Hydro One Resolution #GG-317-16 Moved by Councillor Neal, seconded by Councillor Woo That Communication Item 9.3 from Fernando Lamanna, Municipal Clerk, Town of East Gwillimbury, regarding Strategic Energy Initiatives: Hydro One, be received for information. Carried 9.4 Kimberley Kitteringham, City Clerk, The Corporation of the City of Markham — Ban on Door-to-Door Sales Activities 9.5 Township of Wellington North — Ban on Door-to-Door Sales Activities 9.6 Debbie Shields, City Clerk, City of Pickering — Ban on Door-to-Door Sales Activities i Resolution #GG-318-16 Moved by Councillor Neal, seconded by Councillor Cooke That Communication Item 9.4 from Kimberley Kitteringham, City Clerk, The Corporation of the City of Markham, Communication Item 9.5 from Township of Wellington North, and Communication Item 9.6 from Debbie Shields, City Clerk, City of Pickering, regarding a ban on door-to-door sales activities, be referred to Staff for a report. Carried 10 Presentations The Presentation of Roger Anderson, Regional Chair, Mirka Januszkiewicz, Director, Waste Management Services and Gioseph Anello, Manager, Waste Planning and Technical Services, Regional Municipality of Durham, Regarding the Durham York Energy Centre Stack Test Results, was heard earlier in the meeting. Councillor Neal chaired this portion of the meeting. i i - 11 - 6-11 General Government Committee ClaringtonMinutes May 30, 2016 11 Engineering Services Department 11.1 EGD-026-16 Road Closure and Conveyance — Cloverfield Street East of Centrefield Drive, Courtice Resolution #GG-319-16 Moved by Councillor Cooke, seconded by Mayor Foster That Report EGD-026-16 be received; That Parts 1, 2 and 3 on Plan 40R-29150 (Cloverfield Street "stub" east of Centrefield Drive) be closed and conveyed to Baseline Properties Ltd. (Courtice) for the appraised value; That the draft By-law attached to Report EGD-026-16, as Attachment 2 to close and convey Parts 1, 2 and 3 on Plan 40R-29150 be approved; and That all interested parties and any delegations be notified of Council's decision. Carried 12 Operations Department No Reports for this section of the Agenda. Councillor Cooke chaired this portion of the meeting. 13 Emergency and Fire Services Department 13.1 ESD-003-16 Emergency Services Activity Report— 1st Quarter of 2016 Resolution #GG-320-16 Moved by Councillor Hooper, seconded by Mayor Foster That Report ESD-003-16 be received for information. Carried Councillor Hooper chaired this portion of the meeting. - 12 - 6-12 General Government Committee Clar*wn Minutes May 30, 2016 14 Community Services Department 14.1 CSD-010-16 June is Recreation and Parks Month 2016 Resolution #GG-321-16 Moved by Councillor Cooke, seconded by Councillor Neal That Report CSD-010-16 be received; and That the Municipality of Clarington, in recognition of the benefits and values of Recreation and Parks, designate the month of June as Recreation and Parks Month. Carried 14.2 CSD-011-16 June is Seniors' Month 2016 Resolution #GG-322-16 Moved by Councillor Woo, seconded by Councillor Partner That Report CSD-011-16 be received; and That June is proclaimed as Seniors' Month in the Municipality of Clarington. Carried I 14.3 CSD-012-16 Sponsorship Request— Newtonville Community Hall Board j Resolution #GG-323-16 Moved by Councillor Partner, seconded. by Councillor Woo L That Report CSD-012-16.be received; That the sponsorship request for the Newtonville Community Hall Board, in the amount of $1650.00, be approved; and That all interested parties listed in Report CSD-012-16 and any delegations be advised of Council's decision. Carried Mayor Foster chaired this portion of the meeting. - 13 - 6-13 General Government Committee ClaringtonMinutes May 30, 2016 15 Municipal Clerk's Department 15.1 CLD-020-16 Exceptions to Persons Keeping Animals Under the Authority of the Fish and Wildlife Conservation Act Resolution #GG-324-16 Moved by Councillor Neal, seconded by Cooke That Report CLD-020-16 be received; That the draft by-law, being Attachment 1 to Report CLD-020-16, be approved to limit exemptions under section 14.(f) of Bylaw 2012-045, restricting the keeping of wildlife under the authority of a Ministry of Natural Resources and Forestry license based on animal type and property location, as is detailed in the draft Schedule F; and That all interested parties listed in Report CLD-020-16 and any delegations be advised of Council's decision. Carried Later in the meeting (See following motions) Recess Resolution #GG-325-16 Moved by Councillor Neal, seconded by Councillor Hooper That the Committee recess for 10 minutes. Carried The meeting reconvened at 2:35 PM with Mayor Foster in the Chair. 15.1 CLD-020-16 Exceptions to Persons Keeping Animals Under the Authority of the Fish and Wildlife Conservation Act. — Continued The foregoing Resolution #GG-324-16 was then put to a vote and carried. - 14 - 6-14 i General Government Committee CIaFftW-UMinutes May 30, 2016 15.2 CLD-021-16 Appointment to the Property Standards Committee Resolution #GG-326-15 Moved by Councillor Cooke, seconded by Councillor Neal That Report CLD-021-16 be received; That the vote be conducted to appoint one citizen representative for a term ending December 31, 2018 or until a successor is appointed, to the Property Standards Committee for the Municipality of Clarington, in accordance with the Appointments to Boards and Committees Policy; and That all interested parties listed in CLD-021-16 be advised of Council's decision. Carried The following appointment was made in accordance with the voting process outlined in the Council Appointments to Boards and Committees Policy, for the Property Standards Committee for term ending December, 2018 or until a successor is appointed: !I r • Dane Minns 16 Corporate Services Department 16.1 COD-012-16 Emergency Services Management Request to Change Pension Plans in OMERS j Resolution #GG-327-16 Moved by Councillor Hooper, seconded by Councillor Neal That Report COD-012-16 be received; and That the request for the Emergency Services Management group to be moved to the Normal Retirement Age (NRA) 65 pension plan with OMERS, be approved. Carried i i f i - 15 - 6-15 General Government Committee ClaringtonMinutes May 30, 2016 16.2 COD-013-16 Professional Services - Renovations of Garnet B. Rickard Recreation Complex Community Hall Resolution #GG-328-16 Moved by Councillor Hooper, seconded by Councillor Cooke That Report COD-013-16 be received; That the proposal received from Nick Swerdfeger Architects Inc. being the most responsive bidder meeting all terms, conditions and specifications of RFP2016-4 be awarded the contract by the Purchasing Manager for the provision of Professional Services - Renovations of Garnet B. Rickard Recreation Complex (GBRRC) Community Hall; That the funds required in the amount of$ 82,000.00 (net HST Rebate) be drawn from the following accounts: Renovations of GBBRC Banquet Hall # 110-42-421-84254-7401 $ 82,000.00; and That all interested parties listed in Report COD-013-16 and any delegations be advised of Council's decision by the Purchasing Division. Carried 16.3 COD-014-16 2016 Pavement Rehabilitation and Surface Asphalt Resolution #GG-329-16 Moved by Councillor Woo, seconded by Councillor Cooke That Report COD-014-16 be received; That Coco Paving Inc. with a total bid amount of$ 701,659.61 (net H.S.T. Rebate), being the lowest compliant bidder meeting all terms, conditions and specifications of Tender CL2016-5 be awarded the contract for road reconstruction work on the 2016 Pavement Rehabilitation and Surface Asphalt repairs as required by the Engineering Services Department; That the funds required for this project in the amount of$919,000.00 (net HST Rebate), construction costs of$701,659.61, and other related costs such as design, inspection, contract administration, material testing and contingencies of$217,340.39 be drawn from the following accounts: Pavement Rehabilitation Program 110- 32-330-83212-7401 $ 426,800.00 Duke Street Reconstruction 110-32-330-83359-7401 $ 261,000.00 Nelson Street Reconstruction 110-32-330-83340-7401 $ 53,500.00 - 16 - 6-16 i' General Government Committee CIaF*WIIMinutes May 30, 2016 Mill Street Reconstruction 110-32-330-83362-7401 $ 50,600.00 Trulls Road Reconstruction 110-32-330-83410-7401 $ 115,700.00 Port Darlington West Beach 110-32-325-83282-7401 $ 11,400.00; and That all interested parties listed in Report COD-014-16 and any delegations be advised of Council's decision by the Purchasing Division. Carried i 17 Finance Department No Reports for this section of the Agenda. 18 Solicitor's Department I No Reports for this section of the Agenda. 19 Chief Administrative Office 19.1 CAO-002-16 Municipal Services and Customer Experience Surveys k Resolution #GG-330-16 Moved by Councillor Cooke, seconded by Councillor Partner That Report CAO-002-16 be received for information. j Carried 20 New Business — Consideration I 20.1 Time Change for the June 20, 2016 General Government Committee Meeting Resolution #GG-331-16 Moved by Councillor Cooke, seconded by Councillor Neal That the meeting schedule previously adopted by Council, be amended to change the i` start time of the June 20, 2016 General Government Committee meeting to 10:OOAM. Carried 21 Unfinished Business i There were no items considered under this section of the Agenda. i r - 17 - r 6-17 General Government Committee ClaringtonMinutes May 30, 2016 22 Confidential Reports There were no items considered under this section of the Agenda. 23 Adjournment Resolution #GG-332-16 Moved by Councillor Partner, seconded by Councillor Hooper That the meeting adjourn at 3:05PM. Carried Mayor , Deputy Clerk - 18 - 6-18 NEWCASTLE VILLAGE COMMUNITY HALL BOARD April 19, 2016 7 pm Council Chambers Present Were: Shirley Rogers—chair Sierd DeJong Dave Eastman Willie Woo—Regional Councilor Wendy Partner—Local Councilor Kevin Symak_ Regrets From: Peter Hazelton Also Present: Gabrielle Bell—secretary 1. Tours of Building 6 pm S. DeJong lead the group. Attended by S.Rogers, K. Symak,S. DeJong, D. Eastman and G. Bell i 2. Newcastle Village Concerts Lorraine Forget attended meeting to discuss details of concerts for coming season. Board would like to work with committee to draft Terms of Reference for the subcommittee. G. Bell, L.Forget and D. Eastman will work on draft for June meeting. Discussed whether we need to have a board member on committee and a signing authority. Presently D. Eastman is a third signing authority for the committee. He is not actively on the committee but is liaison between the board and committee. 1 3. MINUTES Motion by S DeJong, seconded by D. Eastman That the Minutes of March 15 2016 are accepted as presented. "Carried" i 4. BUSINESS ARISING 4.1 Canada 150 Fund—tabled to next meeting 4.2 Alcohol Policy update—members were sent copy of draft and asked to comment. Discussed who would be building designate Section 5. Item 1 handled by building designate. Item 2 and 3 should be referred to board. Discussed section pertaining to permit holder not allowed to drink. This is not actually required by LCBO and there is concern that parents signing permit would like to toast the couple. Comments will be passed on to Director of Operations prior to final draft being completed. 4.3 Accessibility Training details for course on line given to K.Symak. Email to be sent to Peter Hazelton with details. • I I j I+ 8-1 5. FINANCIAL REPORT Motion by K Symak,seconded by W. Partner That the financial report is accepted as presented. "Carried" 6. INVOICES Motions by W. Partner,seconded by K. Symak That the following invoices are paid as presented: S. Fogg$600.00 G. Bell$75.00 S. Rogers $53.11 S. Rogers$75.00 G. Bell$39.55 Troy Foster$113.00 J &J Locksmith $136.17 "Carried" 7. CORRESPONDENCE 7.1 Touch of Glass payment received (15%of their revenues for 2016 7.2 Fall Festival committee has been formed would like to confirm their use of hall for same. 7.3 Chamber of Commerce donation received for use of Council Chambers. 7.4 August 20 2016 booking has cancelled—no refund of'deposit. 7.5 Municipal budget request has been received. Council approved $20,000.00 rather than the $22,000.00 requested. The support of Council is greatly appreciated. Discussion on endeavouring to reduce amount requested dollars for future. Thank you letter is to be sent. 7.6 Chamber Insurance Plan increase in fees. Check with CBOT to see if rates would be the same as under the Chamber. 7.7 WSIB update received for information. 7.8 On the House magazine article about the hall received for information. 7.9 Email from president of Horticultural Society regarding brickwork deterioration on east side of hall and cleaning of grounds near bank. Added brickwork to inspection report. Secretary has arranged for students (community service hours)to rake and clean up property on April 23. 8. HEALTH &SAFETY Received for information. Copy will be forwarded to Operations Dept. 9. NEWCASTLE'S OF THE WORLD Group needs contract from hall. Secretary will have for Wednesday. 10. DOORS OPEN . Soper Creek Train Club is unaware of event. K. Symak reported Masons will be participating and will give historical report. 11. KITCHEN UPDATE Floor Trends has measured for floors and will send over samples for us to look at. 12. FUNDRAISING REPORT Thank you card is to be sent to Pat Thexton and Barry Carmichael for their contribution to our fundraising efforts over the past 6 years: As they have moved to Peterborough they will no 8-2 longer be on the committee. Board members thanked Gabrielle Bell for her work on Hotel California event. K.Symak as;new chair of fundraising committee is requesting that we run this event in 2017. Secretary will book the band for 2017. He would also be interested in using the August 20 2016 date that has just been freed up. Also noted we should pay attention to sound system at front of stage area during concert to ensure it does not get bumped and cause injury. 13. NEW BUSINESS 13.1 Closings—May 1 Sierd will close 13.2 Custodial—June 4 G. Bell will open and close Motion by W. Partner, seconded by D. Eastman That board go in camera for HR items. "Carried" Motion by W. Partner,seconded by D. Eastman That board come out of camera. "Carried 13.3 Spring cleanup of property arranged by secretary with students for April 23 13.4 Electrical requirements see attached. Work order will be created for Operations Dept. 13.5 Spring cleanup of basement—S Rogers will head up group to clean out basement. 13.6 Vacation schedules—G. Bell will be off May 4 to May 9 Summer,custodial vacation to be scheduled. 13.7 Permission to hire additional help for custodian to sand/varnish main hall floor week of May 2. I j. Motion to adjourn K.Symak seconded by W. Partner at 9:05 pm i Shirley Rogers—Chair 1° Gabrielle Bell -Secretary i i> I . f ji 8-3 t i Tyrone Community Centre Wed. May 17, 2016 Monthly Board Meeting Present: Chairman Joy Vaneyk,Treasurer Claude Godin, Secretary Cecile Bowers, Danielle Carroll, Walter Loveridge, Dave Taylor, Larry Quinney, Corinna Traill, Corinne VanDeGrootevheen, Paul Rowan, j Regrets: Katherine Caplan, Alvina Hare Minutes of April 20, 2016 Monthly Meeting: M/S by Corinne and Walter to accept minutes as read. CARRIED. Treasurer's Report: Claude noted that snowblowing cost $1977.50 paid. In bank$19,926.00. Received $2126.52 .repayment for sentinel light....Town paid this back to Centre. M/S by Corinne and Larry to adopt the Treasurer's Report. CARRIED. Maintenance: Joy asking Larry to keep all floors shiny....to be waxed and sealed no less than every three months. Dance: There were 127 present at dance and gross was $2900.00. Advertising: Danielle presented new flyers showing what Tyrone Community Centre can offer for wedding receptions, showers, family gatherings and so much more plus our playground , soccer and baseball fields. Discussion of September 24, 2016 "Forty Years of Memories": Corinne, Paul and Cecile had one meeting regarding what can take place at this Celebration of The Tyrone Community Centre -Cecile contacted Bob Gilbank and he has agreed to bring his horses and wagon for rides in park -Also contacted Garth Gilpin about acquiring some vintage cars to be on display and asking everyone who knows of someone who has a classy or interesting vehicle,to pass the word to come to our park and let visitors peruse the vehicles. -Also planning to rent the Sumu Wrestling, Candy Floss and Popcorn machines, Have shoe kicks for all ages, horseshoes, possible sawing and nailing contests, barbecue, cake making contest for all ages...even little ones to enter and cake will be eaten with icecream for dessert. -Cecile to contact Brenda Metcalf regarding possible involvement of local 4 H club. h -A dance will be planned to start as early as 6 p.m. so little ones can participate before having to go home. - Paul also is contacting pipers to open the ceremonies plus we are asking the Town for the use of many extra picnic tables to be placed outside hall and around park so people can watch the . activities near hall or near balifields, horseshoes, etc. r; -Corinne to see about purchasing a Tri-Coloured Beech to be planted for this special occasion. I i Joy noted that the Town has sent an invitation for Park Volunteers at Courtice Road North...for a free barbecue on June 22....need to respond to Chrisitie Pascoe if interested in attending. Moved by Claude Godin to adjourn. CARRIED. i 8-4 r- i GANARASKA REGION CONSERVATION AUTHORITY MINUTES OF THE FULL AUTHORITY May 19, 2016 FA 03/16 1. Welcome and Call to Order The Chair called the Full Authority meeting to order at 7:15 p.m. is MEMBERS PRESENT: Forrest Rowden, Chair- Town of Cobourg Raymond Benns - Township of Alnwick/Haldimand Mark Lovshin - Township of Hamilton John Fallis -Township of Cavan Monaghan Louise Ferrie-Blecher - Municipality of Port Hope Jeff Lees - Municipality of Port Hope ALSO PRESENT: Linda Laliberte, CAO/Secretary-Treasurer Mark Peacock, Director, Watershed Services Greg Wells, Manager, Planning and Regulations Clark Merritt, Sandaraska Horse Riders Club ABSENT WITH REGRETS: Heather Stauble - City of Kawartha Lakes Wendy Partner, Vice-Chair- Municipality of Clarington Willie Woo - Municipality of Clarington ALSO ABSENT: i f ,2. Disclosure of Pecuniary Interest None I` 3. Minutes of Last Meeting FA 11116 MOVED BY: Ray Benns SECONDED BY: Mark Lovshin THAT the Full Authority approve the minutes of the April 21, 2016 meeting. CARRIED. r 8-5 Minutes FA 03/16 Page 2 4. Adoption of the Agenda FA 12/16 MOVED BY: Louise Ferrie-Blecher SECONDED BY: John Fallis THAT the Full Authority adopt the agenda as presented. CARRIED. 5. Delegations a) Clark Merritt, Sandaraska Horse Club Riders Club presented the GRCA with a cheque in the amount of $3,205.00. This brings the total donation to the Ganaraska Forest over the past 8 years to $22,390.00. The Board members thanked Clark for his donation and the many years of fundraising he and the Sandaraska Riders have provided. FA 13116 MOVED BY: Ray Benns SECONDED BY: Mark Lovshin THAT the Full Authority send a letter of appreciation to Clark Merritt for his contributions over the years to the Ganaraska Forest. CARRIED. 6. Presentations None 7. Business Arising from Minutes None 8. Correspondence None 9. Applications under Ontario Regulation 168/06: Permits approved by Executive: FA 14/16 MOVED BY: John Fallis SECONDED BY: Louise Ferrie-Blecher THAT the Full Authority receive the permits for information. CARRIED. Permit Application require Full Authority discussion: None 8-6 I, Minutes FA 03/16 Page 3 10. Committee,Reports: None 11. New Business: a) Capital Asset Replacement Plan 2016 The CAO/Secretary-Treasurer provided a brief overview of the Capital Asset Replacement plan. The members asked questions as to the process to' draw funds from the plan and it was explained that the funds would be pooled therefore available for all areas of capital asset replacement. r FA 15116 MOVED BY: Mark Lovshin SECONDED BY: Jeff Lees THAT the Full Authority receive the Capital Replacement Plan for information. CARRIED. b) 2016 Budget The CAO/Secretary-Treasurer provided a brief explanation and provided information as to the differences between the final budget and the preliminary budget that had been presented last October. FA 16/16 P MOVED BY: John Fallis SECONDED BY: Ray Benns THAT the Full Authority approve the 2016 Budget. CARRIED. i 12. Other Business j Chair Forrest Rowden brought to the attention of the members the 2015 Conservation Ontario Annual Report and the 2016-2012 Conservation Ontario Strategic Plan. Ray Benns informed the members of the Northumberland County Safe Communities Community Connection Expo to be held at the Cobourg Community Centre June 3 to 4, 2016 which is a free event to all. Chair Forrest Rowden reported on the No Regrets presentation that was recently held in Port Hope. Chair Forrest Rowden informed the members that Theresa Rickerby had regrettably stepped down from the Town of Cobourg Council and a new member would be appointed to the GRCA Board on May 24, 2016, E 13, In Camera None I' I 8,-7 Minutes FA 03/16 Page 4 14. Adiourn The meeting adjourned at 8:00 p.m. on a motion by Mark Lovshin. CHAIR CAO/SECRETARY-TREASURER 8-8 i t I' E Fleming, Cindy From: Melodee Smart<Melodee.Smart@Durham.ca> Sent: June-13-16 9:58 AM To: Melodee Smart Cc: Susan Cumming; Clerks; Denis.Kelly@york.ca; Clerks Department Outside Subject: Durham York Energy Centre, REVISED Ambient Air Monitoring 2016, 1 st Quarterly Report (Jan to March 2016) Attachments: Ambient_Air_Revised_2016_Q1_Report Submission.pdf; Ambient_Air_Revised_2016_Q1 _Report.pdf Good morning EFWAC Members: In accordance with the Notice of Approval to Proceed with the Undertaking regarding The Amended Environmental Assessment for Durham and York Residual Waste Study, Condition 3 Public Record, subsection 3.2 d), enclosed please find a copy of the following documents: • Letter to the Ministry of the Environment and Climate Change dated June 10, 2016, regarding Durham York Energy Centre - Revised Ambient Air Monitoring 2016, 1st Quarterly Report. • Durham York Energy Centre Quarterly Ambient Air Quality Monitoring Report for the Durham York Energy Centre —January to March 2016 (Stantec— May 31, 2016) Documents will be made available on the Durham York Energy Centre project website at: https://www durhamyorkwaste ca/C)ocuments/MonitoringPlansReports/AmbientAir/AmbientAirReports 2016.aspx. Thank you, Melodee Smart, Administrative Assistant Commissioner's Office, Works Department The Regional Municipality of Durham . 605 Rossland Road East, Level 5 WhitbyvQ�f � ..... j OTl "90O- -7711 or 1-800-372-1102 ext. 3560 . _Fax:_.... 905-668-2051' Err�ajl m�lod�p.sr a,r r�..d�ur_ham.ca ..Web: www'd-urhafn'.c THIS MESSAGE IS FOR,,1J USE OF THE INTENDED RECIPIENT(S) ONLY AND MAY CONTAIN � 1NFORMATO&', HAT IS PRIVILEGED, PROPRIETARY, CONFIDENTIAL, AND/OR EXE UMPT FROM DISCLOSURE UNDER ANY{ LEVANT PRIVACY LEGISLATION.No rights to any privilege have been waived:If yourta:not the intended recipient, you are hereby notified that any review,retransmission, dissemin 'dibutiocsrin �jing, conversion to hard copy, taking of action in reliance on or other use of this communication is s1iictiy,p61iibjted. If you are not the intended recipient and have received this message iin error,please nggfyNme byreturnle-mail and'delete or destroy all copies of this message. 1 l 8-9 If this information is required in accessible format, please contact The Regional Municipality of Durham at 1=800-372-1102 ext. 3560. Y&k.Region June 10, 2016 Dolly Goyette, Director, Central Region Ministry of the Environment and Climate Change Place Nouveau 5775 Yonge Street, Floor 8 North York, ON M2M 4J1 Dear Ms. Goyette: RE: Durham/York Energy from Waste Project Ambient Air Monitoring 2016, Revised 1st Quarterly Report (Environmental Assessment Condition 11) MOECC File: EA-08-02 In accordance with the approved Ambient Air Monitoring and Reporting Plan and.the Ministry of the Environment and Climate Change (MOECC)Ambient Air Monitoring Guideline, the Regional Municipalities of Durham and York (Regions) submit the revised 1 st Quarterly Ambient Air Monitoring Report for calendar year 2016, covering the period from January to March 2016. Revisions made to the report are tabulated in the revision log on page two of the revised report. The report has been prepared by Stantec Consulting Ltd. who was awarded the ambient air monitoring and reporting contract for the Regions. 8-10 s j D. Goyette, Director, Central Region, MOECC Ambient Air Monitoring 2016, Revised 1st Quarterly Report MOECC File:EA-08-02 June 10, 2016 Page 2 of 2 The Regions are available to discuss the report at your convenience. Sincerely, i Mirka Januszkiewicz, -P.Eng. Laura McDowell, P.Eng. Director, Waste Management Director, Environmental Promotion and Protection The Regional Municipality of Durham The Regional Municipality of York 905.668.7711 ext. 3464 905.830.4444 ext. 75077 Mirka.Januszkiewicz@durham.ca Laura.McDowell@york.ca c. K. Hedley, Director, Environmental Approvals Branch, MOECC C. Dugas, Manager, York Durham District Office, MOECC S. Thomas, Issues Project Coordinator, York Durham District Office, MOECC P. Dunn, Senior Environmental Officer, York Durham District Office, MOECC P. Martin, Supervisor(Acting), Air, Pesticides, and Environmental Planning, MOECC E. O'Leary, Environmental Resource Planner & EA Coordinator, Air, Pesticides, and Environmental Planning, MOECC G. Battarino, Project Officer, Project Coordination, MOECC A. Huxter, Environmental Specialist, Covanta Energy from Waste Advisory Committee (EFWAC) D. Kelly, Regional Clerk, The Regional Municipality of York D. Wilcox, Regional Clerk, The Regional Municipality of Durham Encl. r I. j i I F i' i; I 8-11 ' Chambers, Michelle Subject: FW: Request- Proclamation for September 25th, 2016 - MODIFIED - . Good Morning Cindy Could you please add this to the next agenda (the request for the flag raising please). Thank you, Heather Keyzers, AMCT Administrative Co-ordinator Mayor's Office Municipality of Clarington 40 Temperance Street, Bowmanville ON LIC 3A6 905-623-3379 ext. 2005 11-800-563-1195 1 www.clarington.net I From:acfo-dp [mailto:acfodp@bellnet.ca] Sent:June-08-16 2:48 PM To: MayorsExternalMailGroup<mayor@clarington.net> Subject: Request-Proclamation for September 25th, 2016- MODIFIED- i Mayor Adrian Foster, L'Assembl6e des communautes francophones de ('Ontario, Durham-Peterborough (ACFO-DP)would like to submit a request of the proclamation for the official Franco-Ontarian day on September 25th, 2Q16 and also the permission to raise our flag at the same date and flown for one week. Please find enclosed the French and English proclamations. i; Sincerely, Danielle Rouleau De :acfoAp Imailto:acfodp@bellnet.ca] Envoye :7 juin 2016 14:17 A :Adrian Foster Objet:Request-Proclamation for September 25th,2016 I Mayor Adrian Foster, L'Assemblee des communautes francophones de I'Ontario; Durham-Peterborough (ACFO-DP)would like to submit a request of the proclamation for the official Franco-Ontarian day on September 25th, 2016. Please find enclosed the f French and English proclamations. i Sincerely, for Sylvie A. Landry, President j Danielle Rouleau. Assistante administrative ACFO Durham-Peterborough 707, rue Simcoe Sud, Bureau 207 Oshawa(Ontario) L1 H 4K5 E Tel. : 905-571-0826 � acfodpla.bellnet.ca P www.francod u rh am-peterbo ro.ca Heures de bureau : 9h30 a 141130 Office hours: 91130 am to 2h30 pm UACFO-DP est soutenue par 'Patrimoino Canadian candler Hen—'W& . 1 9-1 c Administration Nta at"Z �� IOCt Office of the Regional Clerk g / 1815 Sir Isaac Brock Way, PO Box 1042,Thorold, ON L2V 4T7 Telephone:905-685-4225 Toll-free: 1-800-263-7215 Fax:905-687-4977 www.n iagararegi on.ca May 9, 2016 The Honourable Dr. Jane Philpotts The Honourable Dr. Eric Hoskins Health Canada Ministry of Health and Long Term Care 70 Colombine Driveway 10th Floor, Hepburn Block Tunney's Pasture 80 Grosvenor Street Ottawa, ON K1 OK9 Toronto, ON M7A 2C4 Sent via email: Sent via email: hon.jane.philpott@canada.ca ehoskins.mpp@liberal.ola.org RE: Lyme Disease Minute Item 9,3, CL 6-2016, April 28, 2016 Dear Ministers: i. Regional Council at its meeting held on April 28, 2016, passed the following resolution: Whereas the number of cases of ticks positive for Lyme disease is increasing throughout Ontario and specifically in Niagara Region; Whereas the laboratory testing for and diagnosis of Lyme disease is sub-optimal; and Whereas there are chronic sufferers of long term consequences of this disease. NOW THEREFORE BE IT RESOLVED: i 1. That Niagara Region REQUEST the Province of Ontario to increase funding for research aimed to enhance the testing for Lyme disease; 2. That Niagara Region REQUEST the Government of Canada to increase funding for research aimed to enhance the testing for Lyme disease and determine better treatment for long term outcomes of Lyme disease; 3. That this resolution BE FORWARDED to all Municipalities in Ontario for their endorsement; and 4. That this resolution BE FORWARDED to the Premier of Ontario, the Minister of Health and local Members of Provincial Parliament. /2 9-2 The Hon. Dr. J. Philpotts and The Hon. Dr. E. Hoskins Lyme Disease May 9, 2016 Page 2 Please do not hesitate to contact me should you have any questions. Yours truly, Ralph Walton Regional Clerk cc: The Honourable K.Wynne, Premier of Ontario.Sent via email_kwynne.mpp@lfberal.ola.org W. Gates, MPP (Niagara Falls) Sent via email wgates-co@ndp.on.ca The Honourable R. Nicholson, MP(Niagara Falls)Sent via email_rob.nicholson@parl.gc.ca T. Hudak, MPP(Niagara West)Sent via email.*tim.hudakco@pc.ola.org D.Allison, MP(Niagara West) Sent via email.dean.allison@pari.gc.ca The Honourable J. Bradley, MPP(St. Catharines) Sent via email•jbradley.mpp.co@liberal.ola.org C. Bittle, MP(St. Catharines) Sent via email.chris.bittle@parl.gc.ca C. Forster, MPP(Welland) Sent via email: cforster-op@ndp.on.ca V. Badawey, MP (Niagara Centre) Sent via email.vance.badawey@parl.gc.ca All Ontario Municipalities Sent via email 9-3 Municipality of Chatham-Dent A� Legislative Services �'� Municipal Governance nx t 375 King Street YVc'sk,P.O.Box 640 r Chatham ON N7M 5K8 Tel:519.360.1998 Fax,519.436.3237 Toll Free.1.800.714.7497 May 31, 2016 The Honourable Kathleen O. Wynne Queen's Park Main Legislative Building, Room 281 Toronto, Ontario M7A 1A1 Re; Climate Change Action Plan Please be advised the Council of the Municipality of Chatham-Kent at its regular meeting held on May 34, 2416 endorsed the following resolution: WHEREAS any policy to move Ontario residents from affordable natural gas to more expensive energy sources would create an unmanageable burden on household and municipal'budgets; i AND WHEREAS the rising costs of electricity in Ontario are already forcing families and local governments to choose between electricity bills and other basic necessities/services. A move to electric heat would add an additional $3,404 annually, to home heating costs and the impacts on municipal buildings would be even greater; AND FURTHER any move by the provincial government to force Ontario industry and business away from natural gas to more expensive electric power options will have devastating consequences on the local economy as employers will relocate to other jurisdictions with more competitive energy choices; THEREFORE BE IT RESOLVED THAT the Municipality of Chatham-Kent strongly urges the Government of Ontario to reconsider any policy or strategy within the forthcoming "Climate Change Action Plan" that would force rural residents and businesses to replace the most affordable energy option available, natural gas, with more expensive options; i AND FURTHER THAT this resolution be circulated to all other municipalities in Ontario asking for their support by passing a similar resolution. f i JT" 2 If you have any questions or comments, please contact Judy Smith at 519-360-1998 Ext # 3200. Respectfully yours, Ju S th, CO Manager Municipal Governance Clerk!Freedom of Information Coordinator C Hon Glen.R. Murray, MPP Ministry of the Environment and Climate Change 11th Floor, Ferguson Block 77 Wellesley Street West Toronto, Ontario M7A 2T5 Rick Nicholls, MPP 100 -111 Heritage Rd. Chatham, ON N7M 5W7 Monte McNaughton, MPP 360.Jarnes Street. �h1a11; c` il 'S:;t'J8A 2N5 r Assd lat1ofr`of MunicI�!* it of Ontario 200 University Ave.,$cite 801 Tdronto,ON,' M5H,3C6 s 9-5 377, rue Bank Street, CU W ���� ' SUP Ottawa, Ontario K2P 1Y3 �G1 tel./tel. 613 236 7238 fax/t6l6c. 613 563 7861 June 6 2016 Adrian Foster AGENDA �ECEPI D MumMays ipality of Clarington ��!91 ����� 40 Temperance St Bowmanville, ON LIC 3A6 +,�te4h�1NC !!� �I��' � �! �©� K4PMORS OFFICE Adrian Foster, - Re: Federal government reviewing our public postal service-Have your say! I am writing to let you know that the federal government is conducting a review of Canada Post. It says that everything but postal privatization is on the table. This means daily mail delivery,restoring home delivery,postage rates,the moratorium on post office closures and more. The review will have two phases. The government has appointed an independent task force to collect input from Canadians, do research, gather facts and identify options for the future of our postal service by September 2016. Following this, a parliamentary committee will consult with Canadians on the options identified by the task force and make recommendations to the government by year's end. The government expects to announce its decisions about Canada Post in the spring of 2017. For j more information, go to CUPW.ca/canadapostreview and Canada.ca/canadapostreview While CUPW welcomes the opportunity to look at the future of our public postal service,we have a ` number of concerns about the review. The review's first phase—the part that determines the options that will be examined—is being held over the summer. As well,there has been very little information and advertising about the review, except in social media. We are concerned people will not learn about the review until it's too late. CUPW would like to ensure that the views of municipalities are considered. Therefore, we would like you, if at all possible,to provide input to the Canada Post Review. We have attached a resolution for your consideration,information on providing input and some fact sheets on key issues. Thank you very much for considering our request.There's a lot at stake and we appreciate anything you can do to help. We would also like to take this opportunity to express our gratitude to the many municipalities that supported our campaign to stop the cuts that Canada Post announced in December 2013, including the end of home mail delivery. We had a major victory when Canada Post announced a temporary hold on its plan to eliminate door-to-door delivery. CUPW is confident that we can build on this success and convince the Canada Post Review to recommend against further cuts in favour of new services that generate revenues and allow us to build a universal, affordable and green public ' postal system for future generations. In solidarity, ike Palecek National President c.c.National Executive Committee, Regional Executive Committees,National Union Representatives,Regional Union Representatives, Specialists, Campaign Co-ordinators,Negotiators," .. CUPW locals Canadian Union of Postal Workers The struggle continues c�c{cTc.:Fra 'uNi Syndicat des travailleurs et travailleuses des postes La lutte continue * g-6 x i.- J' c' st.bav le lie '' Support I_ x e. a stalF 2 r Daily door-to-door delivery: It's not just more convenient. It's Fetter for the environment. Canada Post delivers billions of letters and parcels From an environmental perspective, Canada Post is to homes and businesses every year.Many Canadians the best delivery option. According to a 2011 report, consider it a trusted and valuable service. getting a parcel delivered by Canada Post can cause up to 6 times less CO2 emissions than an overnight But did you know that home mail delivery is the delivery by a courier, and 3 times less than having a most environmentally friendly way of moving let- customer make a 5-km trip to pick it up in a store. ters and parcels from sender to receiver?And it's greener when it's done five or six days a week. Why daily delivery is the Why Canada Post greener option is the greener option If we cut mail delivery back to three days per week, Canada Post would lose its environmental The boom in online shopping means that millions advantage. It would make Canada Post's parcel more parcels are being delivered by Canada Post and delivery more expensive,which would result in other delivery companies. That's a lot of cars and the corporation losing market share to less trucks on delivery runs. environmentally efficient companies. Last year, the number of parcels delivered by Can- A vehicle delivering letters and parcels together ada Post alone increased by almost 10%. But with keeps down the cost and environmental impact of Canada Post, the amount of greenhouse gas emis- each piece. sions barely increases. Why? Because, unlike other delivery companies, Canada Post already has people delivering mail and parcels to every neighbourhood in the country on a daily basis. 9-7 i What if 1 don't get my mail k - - - ever day? _ Y Y Lots of us dong Y aYt et mail ever day. That kind of fluctuation in volume is already built into the delivery system. Having carriers deliver fewer days per week would only make it harder to reduce our carbon footprint. Businesses of all sizes rely on daily delivery for cash flow and time-sensitive items. So.courier ,,, companies would step in to fill in the gap, meaning three or more delivery trucks and vans driving the same streets. Why door-to-door i z i - delivery is the ;Y greener option t There are many reasons why people hate so-called Y ` "community mailboxes" • they cause more traffic congestion lower property values Our daily • thefts, and injuries due to slips and falls j door-to-door They also cause more people to drive to pick up their delivery network mail, creating more pollution. Cars sit idling while j is part of a residents struggle to open frozen locks and get the sustainable future mail. j for Canada Post. One poll shows that over a third (34.2%) of people drive to pick up their mail from a group mailbox. Let's keep it greener. I I' i i' - L Produced by the Canadian Union of Postal Workers cu wosi M�5�,979 is H p �t l � ` 14 fDY everd.ov t � Our Postel Service is Under Canada Post could also process payments and cheques Review: What's In It For You? for federal and provincial governments, and offer government services in places that don't have any. The federal government says it wants to ensure that "Canadians receive quality postal services at a Get a Bank for Everyone: reasonable price' Canada Post used to and could still provide financial and banking services like other post offices around It's asking Canadians for our input. So,how do you the world.We could provide savings and chequing think our national postal service should change with accounts;bank machines;lines of credit,mortgages, the times? money transfers, etc. High Quality Service to Meet Our Postal banking is profitable in many parts of the world Changing Needs, and could reinvest its profits back into our communities. See CUPW's A Bank for Everyone campaign and go to People everywhere are sending fewer letters through cupw ca/PostalBanking. the mail,which has affected the revenues of post offices around the world. Some postal systems have Get Display Space: raised prices or cut services and jobs, as Canada Post Canada Post's retail space could be better used in did when the Conservatives were in power. many locations. Why not rent display space to artists and producers for showcasing their specialty goods for But post offices in many other countries have expand- fixed lengths of time?Showcase"Canadiana'? Or help ed their services and branched out into new avenues in on-line sales of products through a website portal like order to make more money, the Swiss post office? It's time for Canada Post to make full use of its Why Not Get Better Cell, Internet and presence in every community and add new revenue- Secure Data Service? generating services. Here are a few options to think about: Canadians want simple, affordable internet and cell phone service. Canada Post could offer basic cell Why Not Get More At The Counter? phone packages. It could also use its infrastructure to provide high-speed internet in rural and remote With 6,300 outlets, Canada Post has the largest retail areas that do not have access to this service:Many post network in the country. It could be doing a lot more offices in Europe, such as the UK,Italy and France, with this network: already offer internet and cell service. Get Your Documents: Canada Post could also collect data quickly and Canada Post already processes passport applications frequently for ethical use in transportation, and issues fishing and hunting licenses. It could also infrastructure and public planning. accept identity card applications,provide identity authentication services,register voters, certify documents, issue permits and much,much more. 9-9 Why Not Get More at the Door. Remember, Its A Canada Post for Everyone With the largest delivery network in the country, Canada Post could deliver a lot more. ' . Of course, Canada Post isn t simply about making money. Like other Crown corporations,it is supposed Get More Parcels: to serve our public interest. The parcel delivery sector is growing rapidly as a result As well as considering revenue-generating services, of e-commerce and internet marketing. It doesn't Canada Post ought to be strengthening and expanding make sense to have multiple courier companies driv- the services it provides to all Canadians. For example: ing down the same streets every day to deliver parcels. Get Better Services to Indigenous and Canada Post could provide last mile delivery for the Northern Communities: entire sector. This would lower prices and be good for . Postal Banking the environment because it would reduce our use of . Food Mail fossil fuels, and cut pollution and traffic congestion. Get a Greener Canada Post: Canada Post already provides last mile for FedEx in . Electric Car Charging Stations at Post Offices rural and small communities. . Made in Canada Electric Postal Fleet Get Your Groceries: • Door-to-door as the greener option Canada Post could partner with large grocery stores to For more information, offer home delivery across the country like the Swiss visit cupw ca and deliveringcommunitypower.ca I` and Danish post offices. i ` Get Better Services for Seniors and People with x: Mobility Issues: Our population is aging and we need to keep our communities connected. Canada Post used to have a service called Letter Carrier Alert that allowed letter carriers to monitor seniors and people with disabilities.Many letter carriers still informally check up on their neighbourhoods and the people on their routes. In partnership with municipal governments, communities,health care providers and seniors,we can keep doing this,helping older Canadians to remain in their homes for as long as possible. La Poste in France is a leader in testing such new roles for the letter carriers.It partners with pharmacies to deliver medicine and works with organizations to check on people who are vulnerable,isolated or disabled. Japan Post also has a service called"Watch Over"that checks on seniors and reports back to family members for a small monthly fee. h This.service costs the equivalent of about$8.40 US per month.According to the Inspector General of the United States Postal Service, a similar service in the US would generate $12.6 million in revenues annually if Just one F' per cent of its,12.5 million older adults that live alone signed up. Japan Post will deliver 4-5 million iPads to seniors by 2020. The iPads will have apps that facilitate check-ins and remind seniors to take their medications, eat and exercise. r i' Produced by the Canadian Union of Postal Workers CUPW art S-19ra��.-.. Public review on future of Canada Post Whereas Canada Post announced drastic cutbacks to our public postal service in December 2013, including plans to end home mail delivery in our country. Whereas there was a huge public outcry in response to the cutbacks and stiff opposition from most federal parties, including the Liberal Party, which promised to halt the delivery cuts and conduct a review of Canada Post, if elected. Whereas the delivery cuts were halted and our Liberal government is currently conducting a Canada Post Review, starting with an independent task force that will collect input from Canadians, do research, gather facts and draft a discussion paper in September of 2016, identifying viable options for postal service in this country, Whereas a parliamentary committee will consult with Canadians in the fall of 2016 on the options that have been identified in the task force's discussion paper and then make recommendations to the government on the future of Canada Post. Whereas it will be crucial for the task force and parliamentary committee to hear our views on key issues, including the importance of maintaining the moratorium on post office closures, improving the Canadian Postal Service Charter,restoring home mail delivery, keeping daily delivery, adding postal banking, greening Canada Post, and developing services to assist people with disabilities and help older Canadians to remain in their homes for as long as possible. Therefore be it resolved that(name of municipality)provide input to the Canada Post Review task force and make a submission when the parliamentary committee consults with Canadians this fall. 9-11 CONTACT INFORMATION FOR CANADA POST REVIEW Step 1: Providing input to the task force now The task force is collecting input from Canadians through a `question of the week'. It is also providing a number of ways for people to make.general comments (June 23`d deadline for municipalities and organizations, end of July deadline for public): • Online: Canada.ca/canadapostreview • Email: TPSGC.ExamendeSPC-CPCReview.PWGSC@tpsgc-pwgsc.gc.ca • Twitter: Tweet and use#CPReview20l6 hashtag h • Facebook: Like, share and comment at Facebook.com/Canada-Post-Review- 521437564704406 • Instagram: Share photos and include the#CPReview2016 hashtag • Fax: 1-844-836-8138 • Mail: Canada Post Review CP 2200 I Matane, QC G4W OK8 Please share your input with us at Feedback@cupw-sttp.org or mail to Mike Palecek, President, Canadian Union of Postal Workers, 377 Bank Street, Ottawa, Ontario, K2P IY3 What to say? Tell the task force what you want from your public postal service and what you don't want. Make suggestions on how postal services could be expanded. You can get information on new services and other issues in the weeks to come at CUPW.ca/canadapostreview i; Step 2: Providing input t6 the parliamentary committee in the fall i The government says that details about the parliamentary committee's consultations will be made public as they become available. i i 9-12 o r ever�o� . h` Support ' Pvstal Bar�k�-ng Postal banking is the provision of financial and banking services through a post office. It is not a new or radical idea. Postal banks _ already exist in many parts of'the ter. world where they are used to: • increase financial inclusion p, • promote economic development _ .V } • and generate revenue to >> , f preserve public postal service and jobs =j In fact, our post office used to have a national savings bank-up -- ' until 1969 -and there is no reason we shouldrit have one today. Why do we need postal Canadian banks have raked in enormous profits banking? 3 while cutting service, closing branches and charging some of the highest banking and ATM fees in Banks are failing to.meet the needs of a growing the world. We deserve better. number of Canadians. Thousands of towns and villages across our country do not have a bank.But Post administrations around the world,including many of them have a post office that could provide 4 Canada Post,have seen traditional mail volumes access to financial and banking services. decline in recent years. Many post offices have added or expanded financial services in order to lessen their 2 Nearly two million Canadians in urban and rural dependence on declining mail volumes and revenues. areas desperately need an alternative to predatory Postal banking could help Canada Post make money payday lenders.A postal bank could be that alternative. and increase its ability to provide public postal service and create decent jobs in communities throughout Canada. 9-13 Canadian Union of Postal Workers-January 2016 1 Postal banking is lucrative! by financing the investments of public entities,helping local authorities leverage their real estate assets, New Zealand:Kiwibank generated 81% of New investing in social housing, and supporting energy Zealand Post's-after tax profits. efficiency policies. K Switzerland: PostFinance produced 48%.of Swiss We had a postal bank Post's operating profits. Canada had postal banking for over a hundred Italy:BancoPosta profits allowed the Italian post office years. The federal government passed legislation to make 57 million Euros in profits ($86.1 million establishing a post office savings bank system just CAD) in spite of losses incurred by its postal business. after Confederation in 1867 in order to provide a savings service to the working classes and small town France:La Banque Postale's operating profits of residents. This system began operating in 1868 with 842 million Euros ($1271.6 million CAD) made 81 locations and grew quickly. By 1884,there were 343 a significant contribution to.Le Group La Poste's . post office savings banks,with a balance of$13 million operating profits of 719 million Euros ($1085.8 million from almost 67,000 accounts. However, Canada's CAD). postal banking system confronted challenges.from chartered banks by the 1890s. These banks, facing a Sources:New Zealand Post, Swiss Post, Poste Italiane recession,became interested in attracting the kind of and Le Group La Poste,2014 small-time depositors who used post office savings Postal banking has social_& economic benefits France:Banque Postale has an. _ - obligation to provide products_ and services to as many people as possible. It provides a Livret A LP POSTE 'V i. or passbook savings account, at ' no charge,to anyone who requests it. It also provides banking services to the financially vulnerable and financing for social housing,voluntary organizations = h and microentrepreneurs lacking bank credit. ' Brazil: Since its creation in 2002 Banco Postal at - _ r Correm Brazil's post office has opened over 6,200 postal bank branches and provided i! bank accounts to about ten million people. These i efforts are largely designed to meet the needs of poor and marginalized populations living in rural and f` underdeveloped areas. i i Italy:BancoPosta offers j current accounts,payment .. Poste_ italiane. services and postal i savings products on behalf of Cassa depositi e prestiti (CDP). The CDP,which is 80% owned by the Italian is government, supports the development of the country 2 cu w±sttP CU K7- I9Z i ,t , t I I • I I a ! _ V dF a ® a a a 0 a a banks and they actively worked to undermine postal Canada Post:A number of former Canada Post banking. In 1898,the chartered banks successfully presidents'have considered and even promoted the lobbied the government to reduce the interest rate paid notion of the corporation getting more involved in on deposits at postal savings banks from 3%to 2.5%. financial services: Michael Warren,Andre Ouellet, They also worked to eliminate advertising by postal Moya Greene. banks. As time went on, chartered banks and credit unions increased their presence in' communities and Universal Postal Union: The UPU, a United Nations the post office and government became less interested agency,thinks post offices should be looking at in maintaining the network. The post office savings expanding financial services. It has produced a global bank system was closed down in 1969. roadmap for the future. This roadmap calls for the continued development of postal networks along three Support fO r postal banking dimensions -physical,financial and digital/electronic. Municipalities: Over 600 municipalities have passed Federal parties: Most federal parties have expressed resolutions that support postal banking. either support for or an interest in postal banking. In 2014, the Liberal Party postal critic said the merits of Public:Almost two out of every three respondents postal banking should be explored in the context of (63%) to a 2013 Stratcom poll supported Canada Post several different options for the future of Canada Post. expanding revenue-generating services,including financial services like bill payments, insurance and banking. 9-15 Canadian Union of Postal Workers-January 2016 3 �•ti 2x Canada Post's secret postal banking Government review of Canada Post study CUPW wants the government review of Canada Post to recommend the addition of financial and banking Canada Post conducted a secret four-year study on services at Canada Post, or at a minimum, a task force postal banking that indicates that adding this service to determine how to deliver new financial and banking "would be a win-win strategy"for the corporation. services through our postal service. This study was obtained though an Access to ' Information (ATI) request. Unfortunately, 701 of the Please consider making this recommendation to the study's 811 pages were redacted. CUPW has asked review. Canada Post's President to release the full report,but - he has refused. For more information: I What would a postal bank look like? A postal bank for everyone—Support Postal Banking www cupw ca/PostalBanking There are many different models of postal banking. Some postal administrations set up their own bank. Why Canada Needs Postal Banking Others..act as a financial intermediary by providing haps://wwW.policyahernatives.c.a/publications/reports/ services in partnership with banking and other why-canada-needs-postal-banking financial institutions, such as credit unions. In this instance,they work with one or a number of The Banks Have Failed Us:Postal Banking To The institutions,which operate nationally or in different Rescue regions. Some postal banks deliver a broad range of http://www.cUw.ca/12ostal-banking-rescue financial services,while others provide a more limited !` offering. Rural Canada is underserved by financial services: Why post offices need to offer banking services Services provided by postal banks: h=://cpaa-acmpa.ca/pub/files/banking services • Savings and checking accounts SEPT23Eng pdf • Online banking • Bank machines Banking on a future for posts • Credit cards, debit cards,pre-paid cards bAlp://www.cUw.ca/ca=aign/resourcesibanking_ • Money transfers,including remittances future-posts r • Insurance (home, auto,travel, etc.) • Loans and mortgages • Investment products (RRSPs,mutual funds, annuities) • Foreign currency == � • Other services such as financial counselling is 4 cu w� Lsttp CUPErft Ab TOWN OF SHELBURNE COUNCIL RESOLUTION No. _10_ Date: May 9, 2016 Moved by: Wade Mills Seconded by: Dan Sample WHEREAS,Autism Spectrum Disorder is now recognized as the most common neurological disorder affecting 1 in every 94 children,as well as their friends,family and community;and WHEREAS,Applied Behaviour Analysis(ABA)is the scientific process based on objective evaluation and empirically based interventions used to achieve meaningful,generalizable and enduring behaviourial change.Intensive Behavioural Intervention(IBI)is an application of the principles of ABA in an intensive setting used to affect behaviour change and improvement;and WHEREAS,the current waiting list of children for Intensive Behaviour Intervention(IBI)is over 2,000 and more than 13,000 children await Applied Behaviour Analysis(ABA);and WHEREAS,the Province of Ontario has announced it intends to discontinue IBI services to children over the age of four and provide a one-time payment to assist with services,thereby abandoning thousands who have been wait-listed for years;and WHEREAS,there are two service models for affected children to be treated,1)the Direct Service Offering(DSO)where children receive services directly from trained staff at Ontario's nine regional service providers,and 2)the Direct Funding Offering(DFO)where parents receive funding directly in order topurchase services; and WHEREAS,the DFO model to provide services is used in Alberta,British Columbia and imminently Saskatchewan.Such a model is clinically rigorous and has been identified by the Auditor General of Ontario as being less expensive than Ontario's DSO model; THEREFORE,be it resolved that a letter be sent to Hon.Tracy MacCharles,Minister of Children and Youth Services; Alexander Bezzina,Deputy Minister;Hon.Eric Hoskins,Minister of Health;and Hon.Kathleen Wynne,Premier of Ontario, requesting the Province to: 1.Amend its policy to one that will allow all children on the current-waiting list to receive the IBI services promised them; and i 2.Remove the age limit for IBI therapy and replace it with a program that provides ongoing IBI services based on need I' and individual development,not age;and 3.Ensure oversight by professionals and parents based on'development progress'criteria and milestones;and 4.Adopt a Direct Funding Offering(DFO)model in lieu of the current Direct Service Offering(DSO)model; AND FURTHER THAT a copy of this resolution be forwarded to all municipalities within the Province of Ontario. CARRIED:K.Bennington Requested Vote to be recorded [X]Yes [ ] No Yea Nay Mayor Bennington [X ] [ l I Councillor Benotto [ X ] [ ] Councillor Chambers [Absent] [ ] Deputy Mayor Dunlop IX ] [ ] Councillor Egan [Absent] [ ] Councillor Mills IX ] [ l Councillor Sample [ X ] [ ] 9-17 L r Friday,May 27, 2016 GE14, Dear Mayor Foster and Members of Council, My husband and I would like to speak to council requesting a by-law exemption. We just moved from Courtice to a rural property around Leskard/Orono with our two young sons i. For background.knowledge: My mother is. She lives in Scarborough with my elder brother who has cerebral palsy. After discussing this at length, my husband and I plan to take both of them in. We would like them to be as independent as possible so we would like to move them onto,our property. While looking into the permits,we discovered that this is a difficult endeavour. We learned that we are unable to create an in-law suite as they are only allowed in the urban areas. The other option that actually suits are family best is having a garden suite. However, Clarington and Durham Region charge a combined total of approximately $13,000 development fee in order to be allowed to put a non-permanent structure on one's property. From what we understand, approximately$11,000 will be returned if the structure is removed before 10 years elapses. We are aware that this may be extended'to 20 years,but that-is irrelevant at this stage. We feel these high fees are deterrents for those like ourselves who are trying to aid family members, especially as this development fee is 100% refundable. Our problem is that this development fee is an enormous amount of money to have on hand:The reality is that our family would be financially responsible for not only funding a garden suite and the services necessary to make it viable which is expensive enough, but we are also responsible for zoning fees, building permits, environmental heath fees, and ganaraska fees.Now we are asked to find an additional $13,000 for a fee that will merely be refunded to us anyway, is added pressure and is, in reality, a deterrent. Altogether,these fees add up to approximately $20,000 in order just to be allowed to proceed. It would seem more financially reasonable to put my family members in an institutionalized setting,which I do not want to do. After reading Clarington's Strategic Plan 2015-2018 3.2 which states: "Support a variety of affordable mixed housing types and community design attributes that support our residents at every stage of life and across all abilities" -these fees do not seem to support ! that Plan. While I am unsure of other residents' intentions,the one individual my husband spoke to at the municipal office stated that they have never even granted such a permit. I would think that with such an exorbitant fee, a family would change plans instead. We have looked into the fees of other regions and it seems that their fees are just a fraction of what Durham Region and Clarington charge. We are asking you as our Mayor and Members of Council to consider the average family and investigate whether these fees.are necessary and/or if there should be a limit on the amount. We are asking for an exception of the development fee or if necessary,we are ; both willing to explore options such as signing a legal document stating that we will pay the development fee if the structure is still standing on the property after the permit has expired with penalty of a lien on the property. i 9-18 r. We hope that this request seems reasonable, and for the concern of social justice and equal.rights for the disabled and elderly, we hope that you will be able to help my family out in this situation. We would appreciate.a response at your earliest convenience. Thank you for your time and attention. Lisa Smith-416-319-0373 - leeiissa@live.ca Stephen Smith- 6477519-2529 - steve.d.s@outlook.com 3384 Concession 7 Rd. Clarington, Ontario LOB 1 MO M0IUI1 s34sKSt+"i�i;}i rq G :tOt3SfiFl�.n�;Sta(� hQf16aT}Jtiii ts;,;:;sC:t( i . 'Yki z"{5'�it ZR7ilt;iti!)EtYR:b &H}aieJt DA,)1.,' pfipif-io Q, C: zS:D"!:: S;tTEE`titer,, �pl7C?+!ii�lsi7L ^.9:t�YZ�C 79�SV}2� 9-19 i i Fleming, Cindy From: Steven Wiggins <steven16wiggins@gmail.com> Sent: May-25-16 8:17 AM To: Clerks Department Outside Subject: Ganaraska Headwaters. Delegation, May 30, 2016. Mayor and Members of Council, c/o Anne Greentree, Municipal Clerk. The Oak Ridges Moraine Environmental Plan Review (ORMEPR) is enforced by the mayor and council per the member of provincial parliament correspondence; April 11, 2016. I inquired about uses in the underlying Oak Ridges Moraine Core (ORMC) Zone, and have not received the benefit of informed knowledgable staff research, or council action. I spoke, and corresponded with both my-local, and regional Councillors; the Mayor's office; as well as my federal member, and fore-mentioned provincial-member of parliament whom again recently, specifically advised me my concerns are subject to Clarington Municipality enforcement should violations of ORMEPR within the ORMC Zone occur. I am concerned that the Ganaraska Regional Conservation Authority (GRCA) violates ORMEPR within the ORMC Zone, and not seen fit to address my written valid concerns. I ask the Mayor with the support of Council to determine by staff review if Clarington Municipality has jurisdiction over ORMC Zone activity in contravention of ORMEPR. . j Most Respectfully, per: The Steven Glenn Wiggins Family c/o The Ganaraska Headwaters Conservation Trust, 8614 Cold Springs Camp Road, Campbellcroft, Ontario, LOA-1 BO. 905-924-1369. j I; 9-20 Clarftwn Engineering Services Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Government Committee Date of Meeting: June 20, 2016 Report Number: EGD-027-16 Resolution: File Number: By-law Number: Report Subject: Appointment of Intern Inspectors Recommendations: 1. That Report EGD-027-16 be received; 2. That Brendan Grigg and Stephen Leca be appointed as Intern Inspectors for the Municipality of Clarington, effective immediately and that their names be added to Schedule `A', Table 'B' of By-law 2011-036; and 3. That Council approve the By-laws attached to report EGD-027-16 as Attachment 1 and 2. 11-1 Municipality of Clarington Report EGD-027-16 Page 2 Report Overview Clarington is appointing Brendan Grigg and Stephen Leca as Intern Inspectors. Brendan Grigg is a Building Inspector/Plans Examiner replacing Kimberley Laing, who became a Building Inspector replacing the recently retired Dennis George. Stephen Leca is a Mechanical/Plumbing Inspector replacing the recently retired Lloyd Cullen. 1. Review and Comment 1.1 Brendan Grigg has been hired by the Municipality of Clarington to fill a vacant Building Inspector/Plans Examiner position. The position became vacant when Kimberley Laing became a Building Inspector, replacing the recently retired Dennis George. 1.2 Stephen Leca has been hired by the Municipality of Clarington to fill a vacant Mechanical/Plumbing Inspector position. The position became vacant when Lloyd Cullen reti red. 1.3 The Building Code requires that inspectors pass the Ministry of Municipal Affairs and Housing examinations or are registered in the Internship program through the Ministry of Housing in the OBOA. Brendan Grigg and Stephen Leca have been registered in the OBOA Internship Program and when they have completed their Internship Programs, they will be eligible to be appointed as Inspectors within the Building By-law. 2. Concurrence Not Applicable 3. Conclusion Staff respectfully request that Brendan Grigg and Stephen Leca be appointed as Intern Inspectors. 11-2 Municipality of Clarington Report EGD-027-16 Page 3 4. Strategic Plan Application Not Applicable i i WSubmitted by: Reviewed by: An hony Cannella nklin Wu Director of Engineering Services At' Chief Administrative Officer i Staff Contacts: Brent Rice, Chief Building Official, 905-623-3379 extension 2303 or brice _clarington.net Attachments: Attachment 1: Proposed by-law amendment—Appointing Brendan Grigg as Building Inspector/Plans Examiner Attachment 2: Proposed by-law amendment—Appointing Stephen Leca as Mechanical/Plumbing Inspector i There are no interested parties to be notified of Council's decision. ASC/BMR/jo/jb I f 11-3 Attachment 1 to Report EGD-027-16 The Corporation of the Municipality of Clarington By-law 2016-xxx being a By-law to amend By-law 2011-036, a by-law respecting the appointment of a Chief Building Official, Building Inspectors, Plumbing Inspectors and Fire Safety Inspectors. Whereas the Council of the Corporation of the Municipality of Clarington has approved the recommendations contained in Report EDG-XXX-16. Now Therefore the Council of the Corporation of the Municipality of Clarington hereby enacts as follows: 1. Schedule "A", Table "B" to By-law 2011-036 is hereby amended by adding the,following there to: Column 1 "Intern Inspector" Column 2 "Brendan Grigg" Column 3 "Building Inspector/Plans Examiner" Column 4 "44638" This By-law shall come into effect on the date of passing hereof. By-law passed in open session this xx day of xxx, 2016. Adrian Foster, Mayor C. Anne Greentree, Municipal Clerk 11-4 Attachment 2 to Report EGD-027-16 The Corporation of the Municipality of Clarington By-law 2016-xxx being a By-law to amend By-law 2011-036, a by-law respecting the appointment of a Chief Building Official, Building Inspectors, Plumbing Inspectors and Fire Safety Inspectors. Whereas the Council of the Corporation of the Municipality of Clarington has approved the recommendations contained in Report EDG-XXX-16. Now Therefore the Council of the Corporation of the Municipality of Clarington hereby enacts as follows: 1. Schedule "A", Table "B" to By-law 2011-036 is hereby amended by adding the following there to: Column 1 "Intern Inspector" Column 2 "Stephen Leca" Column 3 "Mechanical/Plumbing Inspector" Column 4 `102188" G I This By-law shall come into effect on the date of passing hereof. i i By-law passed in open session this xx day of xxx, 2016. f I i Adrian Foster, Mayor I` j; C. Anne Greentree, Municipal Clerk i i I, i r j f, _ r E 11-5 i Cladtwn Engineering Services Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Government Committee Date of Meeting: June 20, 2016 Report Number: EGD-028-16 Resolution: File Number: C.01.27.016.D.01 By-law Number: Report Subject: GO Transit Newcastle Village — Annual Status Update Recommendations: 1. That Report EGD-028-16 be received; 2. That the demolition of the former fire hall in the Village of Newcastle be further delayed to allow GO Transit to continue to use this property as a temporary turnaround on an interim basis until Durham Region Transit has a local service in place to allow for continuity or enhancement of service; 3. That Staff be directed to continue to work with Durham Region Transit to define future growth patterns and establish appropriate service levels; 4. That Staff be directed to report back to Council in early summer of 2017 on the progress of our discussions; 5. That scheduling of the demolition of the former fire hall in Newcastle be revisited at that time. 11-6 Municipality of Clarington Report EGD-028-16 Page 2 Report Overview In September of 2016 staff took report EGD-014-15 to Council detailing our strategy to protect transit service for the Village of Newcastle in light of the fact that there was a development proposal on the table for the former fire hall at 247 King Avenue East, Newcastle. What came . out of that report was a strong commitment from Clarington Council to do what it takes to ensure that there is no degradation of service to the Village, which included a delay of plans to re-develop the former fire hall site until such time as a co-ordinated service delivery strategy was firmly in place to allow a seamless transition from what we currently have to a GO/Durham Region Transit partnership that works in tandem to ensure, at a minimum, continuity of current service levels. At the time of our report Council was given an assurance that the subject of transit service to the Village would be revisited on an annual basis by way of a report to Council detailing our progress to date at that time. This report provides the promised annual progress update and our vision as to where we go next. 1 . Background 1.1 Current Transit Service for the Village of Newcastle The GO bus in Newcastle currently provides a vital transit service to more than 130 passengers each day who use the service to get to school, work, medical appointments and more. Many of our residents have made it clear to us that they based their decision to move to Newcastle on the fact that transit service in the Village was available. Early in 2015 a report was taken before Council discussing the desire to develop the former fire hall site so that the land could be sold by a public proposal call. At the same time GO Transit/Metrolinx saw an opportunity to work together with Durham Region Transit (DRT) to develop an integrated service plan for Newcastle. GO has provided transit service to the Village of Newcastle for over 17 years but as the Village grows it becomes clear that efficiencies can be achieved through a clear delineation between Regional and Local transit service delivery. GO is a Regional transit service provider, DRT is a local service provider and by working in tandem we have the opportunity not only to maintain current service levels for our residents but also perhaps, to expand them. This is Clarington's priority. 11-7 Municipality of Clarington Report EGD-028-16 Page 3 1.2 Annual Status Update Clarington has committed to delay the re-development of the former fire hall site until we are ready to move forward with our vision of transit service for the Village. At the same time we have a responsibility to ensure that progress is being made towards this goal in a timely manner. Initially it was our goal to provide a status update on our progress to date in September of each calendar year. We have since decided to report annually before summer recess in recognition of the fact that with any proposal the need for funding approvals is an integral factor. Municipal budgets are typically prepared during the late summer and early fall for presentation to Council early in the New Year. Reporting before summer recess allows us the time we need to ensure that any funding that may be needed is in place and ready to go forward for approval within the appropriate timeframe. 2. Our Vision of Transit Service for the Future On May 19th, 2016, Mayor Foster, Councillor Partner, Councillor Woo, and staff, met with representatives from GO/Metrolina and Durham Region Transit (DRT). The first order of business was to obtain assurances from both transit providers that GO and DRT will work in tandem to ensure that, at a minimum, there will be no reductions in service even during a transition phase. With these assurances in place the next order of business was to move the discussion towards plans for the future. j In February 2016, Regional Council approved Durham Region Transit's new Five-Year Service Strategy for the Region, with year-to-year implementation subject to annual budgets. Included in that strategy are plans to anchor proposed routes 505 Newcastle and 506 Wilmot Creek at the Newcastle Carpool Lot at Highways 2 and 115 to allow connections with GO Transit's current Highway 2 services. This proposal would allow GO to step away from local service provision in Newcastle and towards the Regional service it is mandated to provide. We would be remiss if we did not offer appreciative recognition to GO Transit for their willingness to hold the line on current service levels into downtown Newcastle until a handover service is in place. They do this despite the fact that from the carpool lot easterly the service is clearly more local in nature. i 2.1 Newcastle in the Five-Year Service Strategy As part of DRT's new Service Strategy, the introduction of Route 505 service between Bowmanville and Newcastle has been slotted for 2017, based on the information available to date. As with the other service enhancements proposed in the Service Strategy, this is intended to be a placeholder, and will be subject to the annual Regional budget development. r 11-8 Municipality of Clarington Report EGD-026-16 Page 4 3. Next Steps The Municipality's solicitor is currently preparing a lease which allows GO Transit to continue to use the former fire hall site known as 247 King Avenue East, Newcastle as their turnaround and layover site for their buses. This lease is on a monthly basis with a requirement for either the Municipality of Clarington or GO Transit/Metrolinx to provide nine months' notice for a cancellation of the lease. Durham Region Transit will continue to move forward with a Five-Year Service Strategy that includes plans to provide full local service for the Village of Newcastle within the forecast year of 2017. Durham Region Transit and GO Transit/Metrolinx will work closely together to ensure that a service plan is developed and put in place to support our residents. The Municipality of Clarington will help define that plan by providing DRT with growth plans for the Village over the shorter term so that service levels goals can be clearly defined. The Municipality of Clarington will support Regional plans to implement a Five Year Service Strategy that includes service enhancements to all Clarington residents, including those in Newcastle. We will meet again in approximately one year both to look.at where we are at that time and to look at outlining our progress in an annual status update for 2017. 4. Concurrence 5. Conclusion Transit service to the Village of Newcastle is an important quality of life issue for our residents and the Municipality of Clarington is committed to working with our transit partners and other levels of government to ensure that the services they need are there both now and in the future. 11-9: Municipality of Clarington Report EGD-028-16 Page 5 6. Strategic Plan Application The recommendations contained in this report conform to the Strategic Plan. Submitted by. Yam Reviewed by: Anthony Cannella ranklin Wu, Director of Engineering Services Chief Administrative Officer ASC/ra/jb Staff Contact: Ron Albright, 905-623-3379, ext. 2305, ralbrightg�clarington.net Attachments: N/A There are no interested parties to be notified of Council's decision. i i` i 11-10 Clarington Engineering Services Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Government Committee Date of Meeting: June 20, 2016 Report Number: EGD-029-16 Resolution: File Number: By-law Number: Report Subject: Pedestrian Safety at Vincent Massey Public School Recommendations: 1. That Report EGD-029-16 be received for information. I' j i 11-11 Municipality of Clarington Report EGD-029-16 Page 2 Report Overview On Mar. 21, 2016, Clarington Council passed a resolution (#C-083-16) directing staff to provide a report on.a number of issues regarding pedestrian safety at Vincent Massey Public School located at St'. George St. and Church St. in Bowmanville. This report will address the six issues identified by Council in that resolution. 1 e Background 1.1. Vincent Massey Public School Vincent Massey Public School is a Junior Kindergarten to Grade 8 public school located on the north side of Church St. west of St. George St. in Bowmanville. In order to facilitate the construction of the new expansion of the Bowmanville Professional Building on the east side of St. George St., a temporary entrance was permitted at the east end of St. George St. allowing uninterrupted access into the Professional Building's parking lot. At the outset, staff can advise that the temporary entrance will be relocated to its permanent location (approximately half way between Church St. and King St. E.) which is anticipated to occur in July of this year. The temporary access is gated; therefore, eastbound motorists must stop at the gate located just east of St. George St. (see Attachment 1). When the temporary entrance was first installed, staff became aware that some students were not crossing Church St. (to travel south) at the appropriate location which would be. to stay on the sidewalks on the north side of Church St. and the east side of St. George St. Apparently, some students were crossing the street in front of the school without giving the right-of-way to cars entering the Professional Building parking lot. As well, some motorists were not coming to a full stop at the stop sign on St. George St. before turning west on Church St. or east into the Professional Building parking lot. This caused concern to the school, parents and Municipal staff. In response, staff investigated the site and vicinity. Once the entrance has been constructed in the permanent location, there will not be any motorists travelling straight through (eastbound) into the parking lot nor straight out (westbound) from the parking lot. The pedestrian issue will be resolved, and traffic and pedestrian movement patterns will revert to those in the past (which has not been a problem). 1.2. Area Improvements Since staff's first contact with the school in February of this year regarding their concern, the following improvements have been made: 11-12 Municipality of Clarington Report EGD-029-16 Page 3 • Theapron of the temporary driveway into the parkinglot has been "hatched" inyellow paint to better identify it as a driveway (even though vehicles have to stop at the gates). • PEDESTRIANS AHEAD signage has been placed for eastbound traffic (into the temporary driveway) and northbound traffic near the stop sign in addition to the existing SCHOOL AREA signage. • Durham Region Police Services (DRPS) has been requested to have a presence in the area to ensure compliance with the rules of the road for both pedestrians and motorists. • The stop sign has been relocated to a more appropriate location in the presence of the temporary entrance into the parking lot. • A stop bar has been added on St. George St. at the stop sign. 1.3 Resolution #C-083-16 At its Mar. 21, 2016 meeting, Council passed the following resolution: "That staff be directed to provide a report regarding the following, with respect to pedestrian safety at Vincent Massey Public School and the intersection of St. George St. I and King St. E. • A stop sign at St. George St. and Church St. • Lengthening the crossing light at the pedestrian cross walk at King St. E. and St. George St. i • A crossing guard at King St. E. and St. George St. • Vincent Massey Public School being designated a Municipal Safety Zone, with increased fines • That staff make recommendations to enhance pedestrian safety with regard to the construction taking.place at 222 King St. E.; and • That the DRPS be invited to provide input and work with staff on addressing safety issues in the area." E 11-13 Municipality of Clarington Report EGD-029-16 Page 4 2. Discussion 2.1. Stop Sign at St. George St. and Church St. The intersection of St. George St. and Church St. is a two-legged right-angled intersection (St. George St. to the west and Church St. to the south). There is a low volume driveway to the north and a temporary driveway to the east. There is a northbound stop sign on St. George St. It is not necessary nor warranted to install an all- way stop control at this two-legged intersection. 2.2. Traffic Signals at King St. E. and St. George St. Municipal staff have not received any complaints regarding the timing of these traffic signals; however, the Region of Durham was requested to review the current timing and advise Clarington staff of their findings. On April 19th, the Region met Municipal staff at this intersection. Staff operated the push buttons for the crossing several times during the site visit. The crossing time is longer than the minimum required (which is what most intersections are set for). The crossing time was far more than adequate for slowly moving pedestrians to cross. The Region confirmed that they do not recommend any change to the crossing time at this intersection. 2.3. Crossing Guard at Kinq St. E. and St. George St. The request for the Municipality to install a crossing guard at this intersection was reviewed. The Municipality does not add crossing guards to an already signalized intersection. Given that the signal timing was reviewed in the field with the Region, it is staff's opinion that this intersection provides for efficient pedestrian crossing. 2.4. Municipal Safety Zone (subsequently clarified as Community SafetyZone) According to the Ontario Traffic Manual, Community Safety Zones (CSZ) can be established in areas where the safety of children/citizens is paramount. Traffic related offences committed within the zone are subject to increased fines (up to double) at the discretion of the enforcement officer. A CSZ is enforceable under the Highway Traffic Act, and the locations for the CSZ are established in the Municipality's Traffic and Parking By-law. Typically, a short local street such as Church St. is not required to be designated as a CSZ. Staff have never received any complaints of speeding in this area. CSZ's are usually designated on collector or arterial roads where traffic volumes are higher and the potential for speeding is greater on these higher classifications of road e.g. Scugog St. and Longworth Ave. 2.5. Staff Recommendations to Enhance Pedestrian Safety with Regard to Construction at 222 Kinq St. E. Staff have thoroughly investigated the subject area, have consulted with the school and have engaged Durham Region Police Services for input. As outlined above, signage and pavement marking improvements.have been made., and staff do not recommend any additional measures during this temporary situation. 11-14 Municipality of Clarington Report EGD-029-16 Page 5 2.6. Durham Region Police Services Input DRPS has advised that they are aware of past complaints in this area. The area is on DRPS's "list of active complaints", and officers monitor the area when time and calls for service allow. Additionally, DRPS has launched a "Red Means Stop" campaign in Durham Region. According to DRPS's 2016 Community Safety Plan, the campaign "will focus on intersections controlled by stop signs or traffic lights, school zones and school bus infractions. Enforcement will target stop sign and red light infractions at intersections and areas where some of the most vulnerable in our community, our youth, travel to and from school. The desired outcomes of the campaign are: • Reduction in community complaints and infractions at identified intersections • Safety for children and parents travelling to and from school The DRPS Municipal Traffic Liaison selects twenty intersections in four zones in East Division and follows a lengthy plan (outlined in the Community Safety Plan) to achieve the desired outcomes. The Traffic Liaison has advised that the intersection of St. George St. and Church St. is one of the selected intersections in this initiative. DRPS will analyze their findings and communicate them to Municipal Engineering staff at the conclusion of the campaign which.is anticipated to occur in late fall. 3. Concurrence Not Applicable 4. Conclusion After investigation, road improvements and consultation with DRPS and Vincent Massey Public School, it is staff's opinion that no additional measures need to be implemented to improve pedestrian safety during the temporary situation at the intersection of St. George St. and Church St. 5. Strategic Plan Application Not applicable. i Submitted by: Reviewed by: _ /IAILW� Anthony S. Cannella, C.E.T. rankIin Wu, - Director of Engineering Services T, Chief Administrative Officer Staff Contact: Leslie J. Benson, Manager, Development Engineering and Traffic, 905-623- 3379 ext. 2304 or Ibenson@clarington.net i 11-15 Municipality of Clarington Report EG®-029-16 Page 6 Attachments: Attachment 1: Location Plan There are no interested parties to be notified of Council's decision. ASC/LJB/nl/jb 11-16 a] .fi -moi �.` I lY� ��� �•�ar !t. y � Y -a i c t � = VINCENT MA'SSE1F PUBLIC SCFiO'L, f Tem orary7(E_htrancei Z `i i 3 na Northbound p ;A - ngl L Parki _ of , CHURCH STREET Control Fzic lit Future. �II N � � ���Fermanent�Ent�r��anc�e_ Az . 6 KING STREET EAST Am r m o 46 46 !- — uu) King-St. �4 � DRAWN BY: {J E.L. 414 I DATE: Baseline Rd. _� June 20, 2016 r`= r`' REPORT EGD-029-16 ATTACHMENT No. 1 c�• _� �....�--`����Jam. FILE NAME: BOWMANVILLE KEY MAP Church St Temp Ent.mxd J:\Engineering\Attachments\Attachments Post ESRI Upgrade\Church St Temp E xd Clarington Engineering Services Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Government Committee Date of Meeting: June 20, 2016 Report Number: EGD-030-16 Resolution: File Number: By-law Number: Report Subject: Trudeau Drive Walkway Recommendations: 1. That Report EGD-030-16 be received; and 2. That Municipal Staff continue to monitor the No Parking and No Stopping regulations on Trudeau Dr. in the vicinity of the walkway into the school site to ensure compliance with the Municipality's Traffic and Parking By-law. 3. That all interested parties listed in Report EGD-030-16 and any delegations be advised of Council's decision. i I i i 11-18 Municipality of Clarington Report EGD-030-16 Page 2 Report Overview In response to on-going concerns from one resident on Trudeau Dr., staff were requested to re-review the practice of parents, and other caregivers, who chose to drop off their children (who attend Bowmanville High School and Duke of Cambridge Public School) on Trudeau Dr. This report will update Committee on measures that have been taken to mitigate nuisance to the nearby residents as a result of student drop-off and pick-up. This report will also update Committee on on-going monitoring of pedestrian and vehicular activity during those times. 1. Background Staff first received complaints from some residents on Trudeau Dr. in late 2012. Issues raised pertained to students smoking in the vicinity of the walkway, loitering, nuisance and garbage. Engineering staff conducted a thorough investigation and formed the Trudeau Walkway Working Group made up of representatives from Clerk's/Municipal Law Enforcement, Operations, Emergency Services, Engineering Services, Kawartha Pine Ridge District School Board, Durham Region Police Services and Durham Region Traffic. In April, 2013 staff conducted an Open House to hear residents' comments/concerns regarding the walkway. Staff's findings as a result of the Working Group meeting and the Open House were summarized in Report EGD-020-13 (June 10, 2013) in which a number of improvements in the area were proposed to reduce the incidents of nuisance. Subsequent to that report, staff were directed to address specific concerns of three Trudeau Dr. residents. Those concerns were addressed in Report EGD-030-13 (Sept. 9, 2013), and a further commitment to implement improvements in the area was made by staff. 2. Need for the Walkway It continues to be staff's opinion'that it is important for students living north of and in the vicinity of Trudeau Dr. to continue to use the Trudeau Walkway to access both Bowmanville High School and the Duke of Cambridge Public School. The Municipality's Engineering Services Department and the Region of Durham's Traffic Department continue to receive complaints about traffic congestion and delays to incoming and outgoing motorists at the entrances off Reg. Rd. 14 (Liberty St.) and from the general driving public who use Liberty St. around school start and end times. The Region has made improvements to Liberty St. (and continues to investigate road improvements for all users), but Liberty St. is still very busy when parents and students enter and exit at those times. Trudeau Walkway provides some important relief to the congestion on Liberty St. 11-19 Municipality of Clarington Report EGD-030-16 Page 3 3. Improvements Shortly after the recommendations in the 2013 reports were approved by Council, staff implemented the following changes/improvements: • Staff assisted the School Board in setting up a smoking area for students away from the walkway. • Surveillance cameras have been set up on the walkway to deter any nefarious activities. • The assistance of the Durham Region Police Services was requested with respect to enforcing the Municipality's Nuisance By-law. • No Loitering signs were erected with specific reference to a "substantial fine". • The Operations Department installed a waste receptacle and committed to a higher level of maintenance in this area. • A curb cut was completed to assist those with strollers, walkers and bicycles to access the walkway. • A No Parking zone was established on the south side of Trudeau Dr. in front of five houses to the west of the walkway and in front of four houses to the east of the walkway from 8:00-9:00 a.m. and from 3:00-4:00 p.m. to discourage long term on- street parking (subsequently changed to No Stopping at Council's direction). • The Traffic and Parking By-law was amended to prohibit stopping within 1 m of a driveway. • By-law Enforcement has (and continues to) regularly monitor this area and enforce Municipal by-laws. 4. Miovision and Enforcement Engineering staff have installed the Miovision camera in the vicinity of the walkway to count the number of users and to monitor driver behaviour during morning drop-off(from 7:00 a.m. to 9:00 a.m.) and afternoon pickup (from 2:00 p.m. to 3:00 p.m.). The recording times span the start and end times for both schools in order to pick-up "early birds" as well as any who are late. The camera was installed to record activity on five days in January, February and May. Traffic counts of motorists who dropped off (in the morning) or picked up (in the afternoon) their child(ren) were fairly consistent: 70-76 in the morning in January and February • 57-69 in the morning in May (lower number due to milder weather) 11-20 Municipality of Clarington Report EGD-030-16 Page 4 • 19-24 in the afternoon in January and February • 16-17 in the afternoon in May (lower number due to milder weather) These vehicles would otherwise be accessing the school site off Liberty St. Drivers stopped to discharge their children in the morning very briefly. No visible conflicts were observed. Drivers picking up their children in the afternoon represented a much lower number than morning drop-off, and some stayed longer waiting for their child. Some driveway blockage was observed, but not at any time that a resident needed to access their home. Many drivers ignored the No Stopping restriction, no doubt because of the brevity of their stop. Those who did observe the No Stopping zone simply stopped further down the street. Parking Enforcement staff have attended the area numerous times. Several warnings have been issued and recently tickets were also issued. 5. Discussion Staff will continue to monitor the area with the Miovision camera and personal site visits; however, it is staff's opinion, and that of the Working Group, that allowing stopping on this street is beneficial to the travelling public (both pedestrians and motorists) and that the residents are not inconvenienced by very brief stopping for a brief time in the day. The act of enforcing No Stopping actually exacerbates the congestion on the street as cars are detained as tickets are processed. It is staff's view that it is more beneficial to allow stopping. The Miovision records and staff's observations are that the stopping is brief in, virtually, all cases as students exit the vehicle. Staff recommend that stopping be permitted on Trudeau Dr., and that the No Parking Zone be re-established. Municipal Law Enforcement will continue to enforce parking prohibitions/regulations, No Stopping within 1 m of a driveway and the Municipality's Nuisance By-law. 6. Conclusion It is staff's opinion that: • The benefits to motorists and pedestrians of morning/afternoon drop-off/pick-up on Trudeau Dr. outweigh the disadvantages. • The stop time on Trudeau Dr. is minimal and for a brief time in the day. • Staff have responded fully to all other neighbour concerns. • No Parking in the vicinity of the walkway is appropriate. 11-21 Municipality of Clarington Report EGD-030-16 Page 5 7. Concurrence This report has been reviewed by the Municipal Clerk who concurs with the recommendations. 8. Strategic Plan Application Not applicable. i i i Submitted by: � Reviewedby: Anthony S. Cannella, C.E.T. oCrhief anklin Wu,Director of Engineering Services Administrative Officer i Staff Contact: Leslie J. Benson, Manager, Development Engineering and Traffic, 905-623- 3379 ext. 2340 or Ibenson@clarington.net j Attachments: I N/A The following is a list of the interested parties to be notified of Council's decision: Nikolas Papanikolas Tom Woods I i ASC/LJB/nl/jb I I I i i i i 11-22 C1aF*W11 Engineering Services Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. i Report To: General Government Committee Date of Meeting: June 20, 2016 Report Number: EGD-031-16 Resolution: File Number: By-law Number: Report Subject: Review and Assessment of LED Street Lighting Conversion Programs for the Municipality of Clarington Recommendations: 1. That Report EGD-031-16 be received; 2. That Staff proceed with Request for Proposals for a turnkey LED street lighting conversion for Cobra Head, Post Top and Shoebox type street lights; and 3. That Council approve the LED Roadway NXT series street light as recommended in Report EGD-031-16 as Clarington's standard LED street light until completion of the Request for Proposals. - I' 11-23 Municipality of Clarington Report EGD-031-16 Page 2 Report Overview The following is a report that recommends a strategy for implementation of an LED street lighting conversion program for the Municipality of Clarington. In addition, it is recommending a single LED cobra head supplier be retained to address ongoing subdivision and capital works installation so that the LED conversion process can be initiated immediately. 1. Background The advancement of new technologies combined with increasing energy cost and available rebate programs has made it worthwhile for municipalities to develop light emitting diode (LED) conversion programs for the purpose of replacing existing high pressure sodium (HPS) and metal halide (HM) street lighting fleets. LED street lighting is an initiative that has been endorsed by the Energy Management Committee. In Clarington's Energy Management Plan 2014-2019, one of the goals was to initiate a street light retrofit project in 2015. However, due to restrictions on resources of staff time and financing, it has been a challenge to meet this goal. To ensure that the greatest impact on energy conservation is achieved, the street light retrofit should be planned based on the whole street lighting system. 1.1. Research The Municipality of Clarington recently participated in a survey with fifteen other local municipalities to compare benchmark cost with consideration given to fleet size, type of luminaire, population, cost and type of maintenance provider. The survey results were consistent with overall market research and are summarized as follows: • Electricity — costs for HPS/MH fleets are 57 percent higher than LED fleets on average • Maintenance — costs for HPS/MH fleets are more than twice those of LED fleets maintained by the same type of provider 11-24 i Municipality of Clarington Deport EGD-031-16 Page 3 The existing lighting network in the Municipality of Clarington consists of approximately 6,245 luminaires. 5,343 are located within the larger urban centres of Bowmanville, . Courtice, Newcastle and Orono with the remaining located in small rural communities and isolated rural locations. A complete street lighting inventory is provided in Attachment#1. Approximate annual costs currently associated with providing HPS street lighting are: Annual Cost Per Luminaire 2015 Total 2016 Budget Electricity $130.00 $812,553.00 $880,000 Maintenance $35.00 $212,521.00 $223,000 For comparison, the approximate average annual cost of LED street lighting for survey participants who have completed conversion programs is: i Annual Cost Per Luminaire Electricity $82.00 Maintenance $15.00 Based on an average price of$665 per fixture, it is estimated that it will cost $4.2 million to replace all of the municipality's light fixtures. This cost is significantly reduced by excluding more expensive types of fixtures and replacing only the less expensive Cobra Head, Post Top and Shoebox type lighting. Replacing Cobra Head, Post Top and Shoebox type lighting only is estimated to cost $3.0 million at an average price of$500 per fixture. This represents replacement of approximately 5,700 fixtures or 91% of the municipal system. 1.2. Benefits Conversion to new LED luminaires requires significant up-front cost, but will provide the G following benefits: 1. Reduction of energy consumption & costs 2. Reduction in maintenance costs 3. Improved nighttime visibility (better colour rendering) 4. Uniform lighting distribution 5. Reduced direct and reflected up-light (to reduce lighting pollution and urban sky glow) 1.3. Financing and Incentives Various financing models are available to the municipality. These are summarized by "LightSavers Canada, Guide to Financing LED Street Lighting in Canada, December 6, 2013." Based on this guide, the following options may be considered: • Dedicated taxes, fees and revolving funds • Municipal debenture financing • Government infrastructure financing (e.g., Infrastructure Ontario Loan) 11-25 Municipality of Clarington Report EGD-031-16 Page 4 • Private financing (e.g., Scotiabank Equipment Financing Solutions, Philips Lighting Finance) • Leasing solutions (e.g., RCAP Leasing Corp.) • Energy performance contracting (e.g., Realterm Energy Corp., Erth Corporation, Ameresco) • Public-private partnerships Provincial incentives will be available through the Ontario Power Authority (OPA) SaveONenergy program from 2016 through to 2019. Currently this incentive program is transitioning from Ontario's Independent Electricity System Operator (IESO) to Local Distribution Utilities (LDCs) which will require the Municipality to apply on the program's Prescriptive track to claim the OPA incentive. Based on recent Municipal upgrades an incentive of$80 to $125 per fixture may be anticipated. Given the extension of the program through to 2019, it can be expected that similar incentives will be available to the Municipality of Clarington but may come at reduced incentive after June 20, 2016. 1.4. Cost Recovery Based on the assumed electricity and maintenance costs noted above an annual savings of approximately $425,000 would result from a complete system retrofit, versus $388,000 in savings for replacement of Cobra Head, Post Top and Shoebox type lighting only. This will result in an anticipated payback period of between 5 and 10 years if an LED conversion program is implemented. More detailed lifecycle cost analysis will need to be conducted based on the specific luminaires and associated wattages, factoring in incentives, lighting warranties, interest payments for funding (if applicable) and annual increases in utilities rates. 2. Approach 2.1. Definitions Energy Performance Contract: • Agreement between an energy service company and a client organization. Under this agreement, an energy service company (ESCO) assesses a facility's energy systems and equipment, identifies possible energy savings opportunities, recommends and implements energy efficiency improvements, monitors the results, and guarantees the energy savings. The energy-saving improvements and the services of an ESCO are paid for over a specified period from the resulting energy savings (typically, 80 percent of realized savings go to the ESCO and 20 percent to the municipality). 11-26 Municipality of Clarington Report EGD-031-16 Page 5 LAS/RTE and Cree Canada: • Partnership of: LAS, a subsidiary of the Association of Municipalities of Ontario; Real Term Energy (RTE), a Canadian firm that implements lighting infrastructure solutions and; Cree Canada, a material supplier to LAS obtained through a competitive RFP process. LAS/RTE and Cree Canada is the longest-standing supplier of turnkey LED conversion programs utilizing energy performance contracts in Ontario. 2.2. Alternative Implementation Strategies Over the last five to ten years, municipalities in Ontario have been taking different approaches to implementing LED conversion programs including: 1. Sole sourcing an energy performance contract with LAS/RTE and Cree Canada • Complete LED conversion solution for municipalities that removes risk and management of procurement work (No RFPs for design, supply and installation) • Funded by LAS/RTE through energy performance contract • Evaluation: — low upfront cost — longest payback period (10-year contract) — no municipal control 2. Procurement of competing energy performance contractor such as LAS/RTE, CRU (Division of Erth), Erth Corporation, or Ameresco • Complete LED conversion solution for municipalities that removes risk and management of procurementwork (No RFPs for design, supply and installation) • Funded by winning bidder through energy performance contract • Evaluation: — low upfront cost — shortest payback period (6-7-year contract) — moderate municipal control 3. Procurement of design, supply and installation through municipal purchasing bylaw process and competitive bid • LED Conversion through municipal procurement process that returns 100% savings to the municipality while maintaining control over the quality of the product • Financed by municipality through Region of Durham Debenture, Federal Gas Tax, Levies, etc. and recovered through maintenance and energy saved over a term of 5 to 15 years • Evaluation: — high upfront cost — variable payback period (dependent on availability of municipal resources) — high municipal control 11-27 Municipality of Clarington Report EGD-031-16 Page 6 — Significant demand on staff time in several departments over an extended period to manage conversion with the use of lighting experts to assist with the process 3. Recommendations 3.1. Scope of Conversion Program This cost of replacing all street lighting in the municipality is significantly higher ($4.2 million) than replacing only the less expensive Cobra Head, Post Top and Shoebox type lighting ($3.0 million) as noted in Section 1.1 of this report. Limiting the scope of the program to conversion of only Cobra Head, Post Top and Shoebox type lighting will still allow the municipality to replace the majority of its street lighting, but will also assist in managing the associated capital expenditure and/or shortening the time required to see a full return on the investment. It is recommend that the municipality limit the scope of the initial program to conversion of Cobra Head, Post Top and Shoebox type lighting only, for the reasons noted above and as a means of maximizing the value of the investment. Over the last several years as technology has improved and there has been more competition in the LED Cobra Head lighting segment, pricing has dropped significantly. It is thought that a similar change will happen with the more unique decorative lights over time. Therefore, specialized fixtures can be replaced at a later date as technology improves and conversion becomes more cost-effective, or as these types of fixtures reach the end of their service life. 3.2. Selecting an Alternative Implementation Strategy Implementation Strategy 2 is the recommended alternative for the following reasons: • Alternative 1: Sole sourcing an energy performance contractor on a project of this magnitude does not support the intent of the municipal purchasing bylaw and does not allow the municipality to seek a competitive bid. • Alternative 3: Procurement of required services and materials through the municipal purchasing bylaw process and competitive bid requires significant investment in human resources that the municipality is not currently equipped to handle. • Alternative 2: Procurement of an energy performance contractor through a competitive bid process allows the municipality to seek a competitive bid, significantly reduce municipal human resource requirements, allows some control over the nature of the energy performance contract and provides relief to the existing capital funding gap. As part of the implementation process for Alternative 2, municipal staff will return to Council to seek approval of a recommended energy performance contractor prior to award of contract. 3.3. . Phasing in Interim Development It will not be possible to directly integrate all unassumed street lighting into an energy performance contract. Unassumed street lighting includes street lighting from approved ongoing or future development within the municipality (eg. subdivisions). 11-28 1 I Municipality of Clarington Report EGD-031-16 Page 7 For this reason, the following strategy should be implemented to complete the conversion program for street lighting: 4. Existing (assumed): Complete under Implementation Strategy 2, as recommended 5. Existing (unassumed): Complete implementation at municipal expense at the end of contract to better balance capital investment with energy and maintenance savings Note: It is recommended that the process of engaging an energy performance contractor run for a sufficient amount of time to allow the municipality to assume as many existing unassumed street lights as possible so they can be included in the energy performance contract. 6. Current approved development (unassumed): Negotiate agreement with developer to share costs of upgrading to LED street lighting with the Municipality of Clarington 7. Future unapproved development (unassumed): Incorporate Clarington LED Street lighting standard and guidelines into all future development agreements Staff recommends that NXT LED street light fixtures manufactured by LED Roadway Lighting Ltd. (LRL) be used to address items 2-4 above, as necessary, until the services of an ESCO contractor have been procured. This quality, versatile fixture was selected by the Town of Whitby after an extensive procurement process, and is also highly recommended by Langley Utilities, the current Clarington street light maintenance contractor. Based on research conducted to date, these fixtures are preferred for the following reasons: • Fully Canadian manufacturer (LRL is headquartered in Halifax, NS and manufacturing plant is in Amherst, NS) • Award winning luminaire —winner'if IES Progress Award and the Next Generation Best In Class Award • Industry leading 20-year warranty for the entire fixture — including LED array and driver • Fully upgradeable without tools • IP66 fully sealed optical and electrical chamber • Excellent Thermal Management—single casting allows for even heat dissipation and prevention of icicle build up • Vertically integrated manufacturing — LRL makes the entire fixture — including the LED boards & optics, the drivers and surge protectors. • Extremely reliable fixture — less than 0.5% failure rate since they began building and shipping fixtures in 2007 • Available adjustable output driver— able to choose the mA output via manual dial on the side of the driver; • The ability to change optics and drive current without tools allows for ease of maintenance and limited inventory SKU's for municipalities. Very user-friendly fixture • 9 different distribution patterns available — ultimate versatility to suit any roadway application 11-29 Municipality of Clarington Report EGD-031-16 Page 8 • Every fixture comes standard with Nema 7-pin receptacle and is adaptive controls- ready 4. Concurrence This report has been reviewed by Nancy Taylor, Director of Finance, and Fred Horvath, Director of Operations, who concur with the recommendations. 5. Conclusion It is respectfully recommended that Council endorse selection of Implementation Strategy 2— Procurement of an energy performance contractor through a competitive bid process—for conversion of Cobra Head, Post Top and Shoebox type street lights to LED street lighting at an estimated cost of$3.0 million, and provide authority for municipal staff to proceed with implementation of Strategy 2 and the phasing in of interim development as described in Section 3.3 of this report. Upon completion of the request for proposal process, municipal staff will return to Council to seek approval of a recommended energy performance contractor prior to award of contract. 6. Strategic Plan Application Recommendations of this report support the Strategic Plan initiative to ensure and demonstrate good governance and value for the tax dollar. Submitted by: Reviewed by: 4Antny S. Cannella, C.E.T. ranklin Wu, Director of Engineering Services Chief Administrative Officer Staff Contact: Ron Albright, Assistant Director, Engineering Services, 905-623-3379 ext. 2305 or ralbright(a)clarington.net Attachments: Attachment 1 - Street Lighting Inventory There are no interested parties to be notified of Council's decision. ASC/RA//jb 11-30 Municipality of Clarington Street Lighting Inventory Attachment 1 June 2016 to Report EGD-031-16 Street Lighting Inventor Wattage Type 70 100 150 200 250 400 Grand Total Cobra Drop 32 3229 976 251 290 2 4780 Cobra Flat 15 284 109 50 45 503 Decorative Coach 205 21 226 Decorative Flat 8 4 86 5 103 Mariner 164 12 176 Post Top 99 162 261 Post Top Decorative 17 10 44 71 Shoebox 111 13 1 125 Grand Total 183 3998 1377 306 379 2 6245 Large Urban Areas Bowmanville 2979 Courtice 1597 Newcastle 568 Orono 199 Sub Total 5343 Isolated Rural Locations Clarke 3 Darlington 192 Darlington/Clarke 2 Sub Total 197 Small Rural Communities Brownsville 16 Burketon 73 Enniskillen 63 Hampton 100 Kendal 33 Leskard 1 Maple Grove 8 Mitchell's Corner 46 Newtonville 96 Port of Newcastle 171 Solina 63 Tyrone 35 Sub Total 705 Sub Total 6245 11-31 Municipality of Clarington Street Lighting Inventory June 2016 Cobra Drop 1 Cobra Flat s Decorative Coach 11 -32 Municipality of Clarington Street Lighting Inventory June 2016 Decorative Float Mariner t' Post Top e i'''yyys 1' 11 -33 Municipality of Clarington Street Lighting Inventory June 2016 Post Top Decorative - r Shoebox i I i 11-34 NXT POST-TOP 1UNT: SPECIFICATIONVORDERING1 DIMENSIONSMEIGHT PHOTO:NXT-S WITH LUMEN IQ NODE AND POST-TOP ENTRY MOUNT IN GREY FINISH(RAL 7035) The NXT post-top entry mount is a two-piece adaptor 2.375"(60 mm) and 3.00"(76.2 mm) diameter poles. It is constructed of die-cast A360 aluminum and finished with available in three standard colors:grey(RAL 7035),bronze a durable polyester powdercoat topcoat. The post-top (RAL 7022),and black(RAL 9005).Please consult with your mount matches the design profile of NXT and NXT-Lite local representative for details about custom finishes. series luminaires for seamless vertical mounting to both STOCK CODE ICOLOR INXT-C/NXT-LITE QUANTITY�STOCK CODE COLOR FP-PTB-NXTC-GREY-LF 00 POST-TOP MOUNT FP-PTB-NXT-GREY-LF 00 POST-TOP MOUNT FP-PTBP5-NXTC-GREY-LF +50 POST-TOP MOUNT FP-PTBP5-NXT-GREY-LF +50 POST-TOP MOUNT i J FP-PTB-NXT-BRONZE-LF 1 00 POST-TOP MOUNT FP-PTB-NXTC-BRONZE-LF '10 00 POST TOP MOUNT FP-PTBP5-NXT-BRONZE-LF :' +50 POST-TOP MOUNT FP-PTBP5-NXTC-BRONZE-LF "1 +50 POST-TOP MOUNT FP-PTB-NXT-BLACI(-LF C ' 00 POST-TOP MOUNT FP-PTB-NXTC-BLACK-LF 00 POST-TOP MOUNT FP-PTBP5-NXT-BLACK-LF +50 POST-TOP MOUNT FP-PTBP5-NXTC-BLACK-LF c ' +50 POST-TOP MOUNT ORDER i PROJECT NAME: QUANTITY: APPROVED BY: DATE: _ LEDROADWAY LIGHTING 115 Chain Lake Drive,Halifax,Nova Scotia,B35 163 Canada Toll-Free Phone:+1 (877)533.5755 Toll-Free Fax:+1 (888)533.5755 info@ledroadwaylighting.com www.ledroadway]ighting.com 11 -35 Clarington , Engineering Services Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Government Committee Date of Meeting: June 20, 2016 Report Number: EGD-032-16 Resolution: File Number: By-law Number: Report Subject: Release of the Final Clarington Transportation Master Plan Recommendations: 1. That Report EGD-032-16 be received; and 2. That Staff proceed with the release of the Final Clarington Transportation Master Plan, receive final public comments over the summer and present the Final Clarington Transportation Master Plan to Council at the September 26, 2016 General Government meeting. i G i` 11-36 Municipality of Clarington Report EGD-032-16 Page 2 Report Overview The following is a report that recommends the release of the Final Clarington Transportation Master Plan to the Public for review over the summer of 2016 in order that final comments and input can be received from the public and various agencies. This input will be used to prepare the Final Clarington Transportation Master Plan which will be presented to Council at the September 26, 2016 General Government meeting. 1. Background The purpose of this report is to provide a status update of the work completed to date on the Clarington Transportation Master Plan (CTMP) and to highlight the issues and proposed recommendations to be presented to the public. The Clarington Transportation Master Plan (CTMP) is a planning document that provides a comprehensive assessment of the long-term transportation system infrastructure and policy needs across all modes of transportation in the Municipality of Clarington (also referred to as Municipality or Clarington). The purpose of the CTMP is to provide a coordinated and integrated implementation strategy for the transportation system that will guide decision-making within the Municipality over the next 20 years. The CTMP was prepared following the Master Planning process (i.e., Phases 1 and 2) of the Municipal Class Environmental Assessment process, and provides the context for the implementation of proposed transportation improvements within Clarington. Subsequent phases of the Class EA process (i.e., Phases-3 and 4) will be required for projects / studies with the potential for impacts to the environment. More detailed investigation and further consultation will be required to implement specific projects recommended in the CTMP. An extensive consultation program was carried out as part of the CTMP to provide information to stakeholders on all components of the study and facilitate a full spectrum of community and agency input. The consultation program included: • Establishment of a study website; • Notification of consultation events via mail, email and information screens at the Municipal Administrative Centre; • Steering committee and stakeholder meetings; and • Two formal Public Information Centres (PICs). The feedback received from the public and other stakeholders during the course of the study generally indicated a strong desire for improvements to: active transportation infrastructure and associated policies; transit integration, service and accessibility; 'and selected areas of the road network. 11-37 Municipality of Clarington Report EG®-032-16 Page 3 2. Summary of Clarington Transportation Master Plan 2.1. Problem Statement Clarington's population and employment is expected to grow by 50,000 people and 15,000 new jobs by 2031, respectively. This increase will put pressure on the existing transportation system and drive requirements for new infrastructure and programs. The key network deficiencies and transportation problems and opportunities that Clarington is expected to face by 2031 can be summarized as follows: Congestion on Bowmanville Creek Crossing Roads Increased pressure on Longworth Avenue and Concession Road 3 in the vicinity of Bowmanville Creek is due to the dramatic population growth in northern Bowmanville. The creek acts as a natural barrier to travel with Baseline Road, King Street/ Highway 2, and Longworth Avenue as the only existing crossing within the urban area. The widening of Longworth Avenue (including the existing crossing which is designed to accommodate a four-lane cross-section), an extension of Longworth Avenue to the west, and the extension of Nash Road across Bowmanville Creek have been identified as alternatives that have the potential to address this need. Congestion on roads leading to Highway 401 Interchanges • Courtice Road and Liberty Street north and south of Highway 401 • Waverley Road at Highway 401 • Analysis of the roads used to access Highway 401 revealed the need for at least one additional lane of traffic (in each direction) to accommodate the expected congestion. • Most trips accessing Highway 401 through the Bowmanville interchanges originate in central Bowmanville or north of Bowmanville. • Since the approach to the Liberty Street/Highway 401 interchange will be challenging to upgrade due to existing residential and commercial property constraints, a new Highway 401 interchange at Lambs Road, and/or network improvements to encourage increased usage of the Holt Road interchange (already planned to be improved to a new full access interchange) may be able to address this need. The introduction of an interchange at Lambs Road would result in the partial or full removal of the Liberty Street and Bennett road interchanges Capacity Issues within Urban Areas of Bowmanville and Courtice The 2031 base forecasts revealed three isolated congestion hot spots primarily in the vicinity of downtown Bowmanville and Courtice, including: • Prestonvale Road South of Regional Highway 2 (Courtice) • Scugog Street North of King Street/ Regional Highway 2 (Bowmanville) • Concession Road 3 east of Regional Road 57 (Bowmanville) i r r 11-38 Municipality of Clarington Report EGD-032-16 Page 4 2.2. Active Transportation Public feedback received through the CTMP study process consistently demonstrated a desire for improvements to active transportation infrastructure, including modifications to existing routes, provision of new routes and development of policy approaches. It is recognized that recreational cycling and cycle tourism are important to maintaining a healthy and liveability community and Clarington will continue to work with cycling groups to promote and encourage the use of Clarington's off-road trail and on-road cycling infrastructure for recreational purposes. In order to support an increased role for active transportation in Clarington, an Active Transportation System consisting of interconnected on-road facilities and off-road trails is recommended. The active transportation network at the overall municipal level includes both on-road facilities and off-road trails within Courtice, Bowmanville, Newcastle, and Orono, and identifies "Key Trails" that serve as important active transportation links that can be used for commuting purposes. Supporting policy measures were also developed to increase the attractiveness, awareness, and visibility of active transportation in Clarington. Policy recommendations include marketing strategies to promote use of Clarington's active.transportation facilities and the development of an Active Transportation Plan. The recommended active transportation program could be overseen by a new Active Transportation Advisory Committee who would assist with the development of an Active Transportation Master Plan, which is intended to further develop and prioritize a funding mechanism for the policies and programs that support and encourage use of active transportation. A Complete Streets Policy is also recommended to support new development areas and for implementation along identified active transportation corridors. Capital funding is required to support the implementation of the proposed Active Transportation System. It is also recommended that a fixed annual budget be allocated to support non-network infrastructure related initiatives. 2.3. Transit Services The need for improved transit services within Clarington was noted by members of the public during the course of this study. While not a direct provider of transit service within the municipality, Clarington will work with Durham Region and Metrolinx to review and support the implementation of existing initiatives, as well as these recommended services as part of DRT and GO Transit: • GO Rail Bowmanville Extension and encourage the extension of service to urban areas of Courtice and Bowmanville • Higher-Order Transit on Regional Highway 2 to Courtice and an extension of higher- order transit service along Regional Highway 2 through to the Bowmanville GO Rail station • 407 Transitway bus service (not higher order transit) • Enhanced Service on Regional Highway 2 from Courtice to Newcastle • Restructured Service to Orono 11-39 Municipality of Clarington Report EGD-032-16 Page 5 • Expanded Service in Courtice and Bowmanville • Expanded Service to Areas with Existing Service Gaps • Expanded Service in Growth Areas It is further recommended that Clarington assume a strong support role through a number of recommended measures to facilitate transit use. It should be noted that all of the recommendations, with the exception of GO Transit services (both rail and bus), are subject to the approval of the DRT Commission and Regional budget considerations. 2.4. Transportation Demand Management The core goal of TDM is to reduce the number of motor vehicles (particularly single- occupancy autos) on the road during peak periods of congestion by encouraging people to shift travel modes, use rideshares / carpools, shift times of travel, and shift trip making patterns. The focus of TDM is on optimizing the movement of people rather than the movement of motor vehicles and making more effective use of existing infrastructure. A number of initiatives were included as part of the recommended TDM strategy to encourage use of alternative transportation modes within the community: • Work closely with Metrolinx and the Region of Durham to support Smart Commute • Durham, promote TDM and monitor implementation and the benefits of TDM measures throughout Clarington. • Co-host special events with Smart Commute Durham • Take a lead role in supporting the Municipality's large employers in implementing trip reduction • Encourage the Region and Smart Commute Durham to develop and implement school-based TDM programs at both the elementary and high school • Lead by example through establishing a visionary TDM program for the Municipality of Clarington • Develop a parking strategy for Bowmanville • Promote existing carpool lots and support the development of new lots • Require TDM Plans for major developments feedback 2.5. Lonq Term Road Network i Through the CTMP it was demonstrated that the public is interested in improvement safety, whether through reducing speeds or providing wider shoulders on roadways, as A` well as improving the existing road network, including rural roads, and providing for added connectivity through new connections. To address the need for new connections, a number of road network alternatives were developed based on the expected capacity deficiencies, and were evaluated against a broad range of criteria to compare their respective advantages and disadvantages using both quantitative and qualitative measures. The identified improvements were packaged into three network alternatives and carried forward for further evaluation against the "Do Nothing" scenario. 11-40 Municipality of Clarington Report EGD-032-16 Page 6 • Alternative A—A 4-lane extension of Longworth Avenue from Regional Road 57 to Holt Road, and 4-lane widening of Longworth Avenue from Scugog Street to Regional Road 57. Baseline Road and Holt Road improvements are also included. • Alternative B —A 4-lane extension of Longworth Avenue from Regional Road 57 to Maple Grove Road, 4-lane widening of Longworth Avenue from Scugog Street to Regional Road 57, road upgrade /4-lane widening of Maple Grove Road from the new extension to Bloor Street, and road upgrade/4-lane widening of Bloor Street from Maple Grove Road to Holt Road. Baseline Road and Holt Road improvements are also included. • Alternative C — similar to Alternative A, in addition to the implementation for a new full Highway 401 interchange at Lambs Road. With the introduction of an interchange at Lambs Road, this alternative identifies the removal of the Liberty Street and Bennett Road interchanges. For comparison purposes, the "Do Nothing" alternative was included as part of the evaluation of network alternatives. Each of the alternatives were assessed using the refined Durham Region Travel Demand model to determine how well the improvements addressed the capacity deficiency and improved the operation of the transportation network. Based on the results of the evaluation of alternatives, Alternative C was identified as the recommended alternative, based on the following rationale: • Addresses capacity deficiencies on Longworth Avenue and Concession Road 3 to the east of the Bowmanville Creek, resulting in a v/c ratio reduction from 1.02 (congested) to 0.65 (free-flow traffic). • Addresses capacity deficiencies on Liberty Street adjacent to Highway 401 improves network performance in Bowmanville by shifting commuter "through" traffic away from the Liberty Street through the downtown core and onto the Holt Road/Highway 401 interchange, resulting in a 29% reduction in traffic along Liberty Street. • Supports planned population and employment growth by providing accessibility to growing areas • Improves east-west movement within Bowmanville due to Longworth Avenue improvements and extension, as well as the Baseline Road improvements. • Although Alternative C includes the full Longworth Extension through to Regional Highway 2 near Holt Road, it is recommended that both the full extension (with improved /widened Holt Road) and the shortened extension through to Maple Grove Road (with improvement to Maple Grove Road and Bloor Street) be carried forward for further study as part of the EA process. The full extension performs marginally better from a technical point of view by providing a more direct route to Holt Road and its Highway 401 interchange, but the full extension crosses through a known PSW. Both the full extension and the shortened extension also have the potential issues with property impacts. Future phases of the EA process will evaluate the benefits, impacts, and potential mitigation measures (e.g. route alternatives) in more detail. 11-41 i Municipality of Clarington Report EG®-032-16 Page 7 2.6. Intersection Operations Growth in traffic also triggers the need for modifications to intersection control and / or road geometry at selected locations. The below noted modifications at the following intersections are recommended to address the future (i.e., Horizon Year 2031) capacity issues identified through the CTMP assessment process: Regional Highway 2/Prestonvale Road -Westbound left-turn phase becomes permissive+protected Regional Highway 2/Scugog Street - Eastbound and northbound left-turn phases become permissive+protected. - Southbound shared thru/right configuration modified to separate through and right-turn lanes. The intersection of Regional Road 57 / Concession Road 3 is proposed to be reconfigured which would result in North Scugog Court being converted into a cul-de-sac and Concession Road 3 connecting directly with Regional Road 57. The current road configuration has the potential to create blockages for traffic attempting to turn left onto Concession Road 3 from Regional Road 57 as westbound traffic on North Scugog Court queues. No further modifications are required at this intersection and stop sign control is suggested to be retained, with the intersection monitored to determine when signals would be required. 2.7. Implementation Strategy i The key recommendations of the CTMP are intended to be implemented through a series of strategic policies and specific infrastructure optimization / improvements. The capital funding requirements for the proposed road network improvements recommended as part of this CTMP for short term (2015 to approximately 2021) and medium term approximately 2021 to horizon year 2031) time horizons are estimated to be $65,000,000. r Several of the recommended projects are classified as Schedule C. According to the Class Municipal EA process, additional studies (i.e., environmental assessments) are required to obtain approval to proceed with project implementation. The six identified Schedule C projects, all located within or adjacent to Bowmanville, are as follows: i 1. Baseline Road from Mearns Avenue to Holt Road — Upgrade Standards/Bridge Construction 2. Baseline Road from Lambs Road to Waverly Street—Widening to 4 lanes 3. Longworth Avenue Extension (A): • Longworth Avenue Extension (a and b) from Regional Road 57 to Bowmanville • West Urban Boundary —Widening to 4 lanes - i • Longworth Avenue Extension (a) from Bowmanville West Urban Boundary to Holt • Road — New Arterial 4 lanes 11-42 Municipality of Clarington Report EGD-032-16 Page 8 • Holt Road from Longworth Avenue Extension (a) to Highway—Widening to 4 lanes Longworth Avenue Extension (B): Longworth Avenue Extension (a and b) from Regional Road 57 to Bowmanville West Urban Boundary —Widening to 4 lanes • Longworth Avenue Extension (b) from Bowmanville West Urban Boundary to Maple Grove Road — New Arterial 4 lanes • Maple Grove Road from Longworth Avenue Extension (b) to Bloor Street— Widening to 4 lanes 4. Holt Road from Baseline Road to north limit of Highway 401 interchange —Widening to 4 lanes 5. Lambs Road from Regional Highway 2 to Baseline Road —Widening to 4 lanes 6. Lambs Road Interchange Note that Longworth Avenue Extension (A) and Longworth Avenue Extension (B) are alternate road network options that are to be assessed in the same Schedule C Class EA project.; 3. Recommendations It is recommended that Staff proceed with release of Final Clarington Transportation Master Plan, receive final public comments over the summer and present the Final Transportation Master Plan to Council at the September 26, 2016 General Government meeting. 4. Conclusion That Staff, if approved by Council, release the Final Clarington Transportation Master Plan to the Public July 5, 2016 for 6 weeks with comments being received until August 12, 2016. 11-43 Municipality of Clarington Report EGD-032-16 Page 9 5. Strategic Plan Application Recommendations of this report conform to the Strategic Plan and Council's initiative to "enable safe, efficient traffic flow and active transportation". Submitted by: Reviewed by: Anthony S. Cannella, C.E.T. 14qinklin Wu, Director of Engineering Services / Chief Administrative Officer 4 Staff Contact: Ron Albright, Assistant Director, Engineering Services, 905-62373379 ext. 2305 or ralbright(a-).clarington.net Attachments: N/A There are no interested parties to be notified of Council's decision. i ASC/RA/jb r I' C r 11-44 Clad"n Operations Department Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report T p o. General Government Committee Date of Meeting: June 20, 2016 Report Number: OPD-005-16 Resolution: File Number: By-law Number: Report Subject: Mobile Stage Rental Fees Recommendations: 1. That Report OPD-005-16 be received; and 2. That Council approve the rental charges as outlined. i I 1- I` I i I' j I F it f i C 12-1 Municipality of Clarington. Report OP®-005-16 Page 2 Report Overview The purpose of this report is to provide Council with an outline of the proposed rental charges for the mobile stage and to request Council's approval. 1 . Background As Council is aware, the Visual Arts Centre Board was the lead applicant in the purchase of a mobile stage. The mobile stage is an aluminum portable unit that offers a fully hydraulic set up. It is approximately 24 feet long and 20 feet high. This purchase was completed in collaboration with the Rotary Club of Bowmanville, Orono Fair and the Municipality of Clarington. The Ontario Trillium Foundation approved a grant of$99,900.00, the Orono Fair donated $15,000.00, and the Rotary Club of Bowmanville donated $40,791.84. The stage was originally equipped with a manual barrier free access lift, however, the Rotary Club of Bowmanville contributed funds to upgrade to an electric lift. This upgrade was in addition to their original financial commitment. There was no financial contribution from the Municipality of Clarington for the purchase of the stage or the electrical lift. 2. Operating Procedures The Ministry of Labour issued Safety Guidelines for the Live Performance Industry in the Province of Ontario. These guidelines recommend procedures with respect to the design, reconstruction of scenery, as well as, stage installation and stage use in performance venues. The guidelines also identify the health and safety considerations to be incorporated into the design and construction process. The stage that has been purchased is an engineered unit, and should not have followed under this guideline. However, with some recent incidents involving construction of stages, it was recommended that owners of such units adhere to the said guidelines. The stage also requires us to abide by the industrial and construction regulations of the Occupational Health and Safety Act. Therefore, as a precautionary measure, a detailed risk assessment was completed and a standard Operating Procedure was developed to address concerns regarding set up, take down, weather, loads, inspection, etc. (Attachment 1). 12-2 Municipality of Clarington Report OPD-005-16 Page 3 3. 2015 Events The above noted Operating Procedure was in place for all 2015 Events. The mobile stage participated at the following events: • Rotary Ribfest • Relay for Life • July 1St Celebration at G.B. Rickard Complex • Picasso Picnic • Orono Fair Summer Concert • Orono Fair • Haydon Hoedown I • Newcastle Fall Festival • Terry Fox Run • Emergency Services Family Day We also received rental inquiries for outside of the Municipality of Clarington. In the past, these requests have not been considered due to availability of staff resources, and the j requirement to obtain a building permit. Even though the requirement for a building permit is no longer required at this time, the Operations Department is not prepared to offer use of the stage outside of Clarington. 4. Rental Protocol i Usage requests are to be submitted through the Operations Department. Allocated procedures would follow a predetermined hierarchy with preference given to Municipal events, followed by events sponsored by our partners and non-profit organizations. The stage will not be rented to members of the public for private functions. All approved applications for usage of the mobile stage would adhere to standard Municipal guidelines and in compliance with all respective legislation. Prior to issuing a is permit for the stage, all user agreements would need to be completed and the rental payment would be required in full. Due to the Ministry of Labour guidelines, it is recommended that one person be assigned to the trailer at all times to ensure safe operation. I 12-3 Municipality of Clarington Report OPD-005-16 Page 4 The mobile stage is capable of two different configurations. The band shell configuration is suitable for most of our community events, and only requires two persons to set up and take down. The full stage configuration is more labour intensive due to windwalls, banners, lights, and it requires three workers. Due to the various shifts in our Parks Division, staff will be erecting, monitoring and taking down the stage during regular hours. There will be occasions, however, at each event where additional staff may be required for take down. As a result we are recommending the following rental charges: a) Saturdays ....................................$130.00 (1 person for minimum 3 hours) b) Sundays and Statutory Holidays........$180.00 (1 person for minimum 3 hours) 5. Concurrence Not Applicable 6. Conclusion The mobile stage has improved the overall presentation of events across the Municipality, without exposing volunteers to serious liability claims from using make shift stages. Staff will continue to promote the availability of the stage and work with our community partners. 7. Strategic Plan Application Not Applicable. Submitted by: Reviewed by: Fred •rick J. Horvath, ranklin Wu, Dire for of Operations Chief Administrative Officer Staff Contact: Frederick Horvath, 905-263-2291 ext. 523 or fhorvath a(-clarington.net Attachments: Attachment 1 — Standard Operating Procedure SOP M-4 Mobile Stage There are no interested parties to be notified of Council's decision. FJH/cb 12-4 Attachment 1 to ClarinCtOR Report®P®-005-16 Operations Policy Leading the Way POLICY TITLE: Mobile Stage POLICY TYPE: Standard Operating Procedure POLICY#: SOP-M4 EFFECTIVE, DATE: June 3,2015 REVISED: APPLICABLE TO: All Employees The Stageline SL100 is designed to provide safe and reliable service if operated according to the standard operating procedure. In accordance with the Operating Manual of Stageline, a complete structural and mechanical inspection of the stage will be completed annually. All work performed in the setup and dismantling of the stage will be in compliance with the Ontario Occupational Health and Safety Act Construction Regulations. The SL100 unit will be operated by trained municipal personnel as certified by Stageline. As of May 1, 2015 the trained personnel are as follows: • Ken Mercer, Lead Hand • Brett Cyr, LEO Brent Pascoe, LEO • Oliver Bonekat, LEO 1.0 Personal Protective Equipment (PPE): • All workers must wear CSA Safety Boots, CSA Headgear, puncture resistant gloves as needed. 1.1 Transporting the Unit: • In preparation for transporting, all retractable equipment and components must be fastened and secured. Storage and engine compartments must be closed and secured. • All operators must be in possession of a current Ontario "DZ" Driver's License. • When transporting, speed should not exceed 97 km/hour. Page I of 19 12-5 Clarinaton Operations Policy Leading the Way 1.2 Preparation: • Before each event, a tailgate meeting will be held to review site conditions and to complete a hazard assessment checklist. • The unit should be installed on a relatively smooth and level surface. The ground must be firm enough to support wheels and stabilizers without sinking. • Levelling the unit is a very important step. To avoid difficulties, make sure the SL100 is properly levelled before proceeding any further with setup. • Distance from the ground to top of floor, the legs must not exceed 1.3 m (43"). • Every pin has a purpose. Always pin and secure designated components and structure. • During setup, the workplace falls under the Construction Regulation of the Ontario Health and Safety Act. Only Operations Department employees will be allowed in the work area. The qualified personnel will be visually inspecting the structure during setup and while in operation. • At no time, will anyone be allowed on the roof fibre. • No sound equipment will be on the rigging system. 2.0 Operation of the Hydraulic System: FULLY UNDERSTAND THIS SECTION BEFORE PROCEEDING WITH SET-UP. CAUTION If your stage is equipped with both gas engine and electric Amotor, use one power unit at a time. 2.1 Gas Hydraulic Power Unit • Ensure stop button is pulled out. i • Remove compartment cover. • Turn engine on, turn choke on. • Pull on crank-cord handle or turn electric starter key if available. 12-6 Page 2 of 19 Clarinaton Operations Policy Leading the Way • Turn choke off. In cold weather, it may be necessary to keep choke at mid-position for approximately three Sliding controls are located around the engine left side. grows point (3) to four (4) minutes to let engine warm up. Then turn choke off. to the "On"position. • For winter use condition, refer to engine user manual Throttle • Do not leave engine idling, this will cause oil to foam Choke in tank. Keep throttle slightly engaged. • The hydraulic system requires a different RPM for Gas Line different operations. For example, the floor cylinders require lower revolution. 2.2 Hydraulic Levers • Push on switch valve knob located in engine compartment to activate hydraulic stabilisers. Pull -on knob to activate roof and floor panels and raise the roof. • Each stabilizer, floor and roof panel have their own control lever. • Roof is raised with two (2) levers: one for each column. Both levers can be operated simultaneously with caution. IMPORTANT Levers are spring-loaded. In case of problems, release levers. System will stop. e is 106M 0 ! 1 rte' C L Front Stabilizers Levers Page 3 of 19 12-7 Clarinaton Operations Policy Leading the Way c-1 rz rz t-L c-L p� 011 1 1 (A (2) ® N® Switch Valve Knob •l l 1 ; Panels and Roof Levers Rear Stabilizers Levers 3.0 Stage Set-up When parking trailer on site, remember that by default downstage is located on the driver's side. Make sure the area where the SL 100 will be installed is clear of aerial cables, tree limbs, street lamps and other hazards. Remember that trailer size is not the stage final configuration as its width will more than triple once the stage is deployed. FOLLOW INSTRUCTIONS IN SEQUENCE AND RESPECT CAUTIONARY NOTES. 3.1 Levelling Trailer Unit CAUTION Levelling the stage unit is a very important step. To avoid difficulties, make Asure the stage unit is properly levelled before proceeding with set-up 12_8 Page 4 of 19 • arm n Operations Policy Leading the Way • Place a rubber/wooden pad under each hydraulic stabilizer (4). • Start engine and let it warm up. • Push on switch value knob. • Lower all four (4) hydraulic stabilizers and level trailer lengthwise first and then width wise. During this operation, the trailer must remain relatively levelled. Raise in small increments, maximum of 6" (15 cm) at a time. For a greater stability on softer grounds, it is preferable to leave wheels on ground. • Shut engine off. • Once levelled, secure the trailer and hydraulic stabilizers with the six (6) legs and the screw jacks found under the chassis. (to retrieve screw jacks you will need to open partially the roof panel. See section 3.2.1) CAUTION Make sure the legs underneath the trailer are properly secured before Aproceeding any further. 3.2 Set-up 3.2.1 Opening Roof Panels • Remove strap ratchets locking roof panels at front and rear of unit. • Start engine. CAUTION As a security measure,make sure surroundings of stage unit are clear. A Do not operate more than one control lever at a time except for the roof with precaution. • If required, slide out the overhang rigging beams at each extremity of roof panel. Pin and secure. • Raise roof panels to a horizontal position one at a time. Page 5 of 19 12-9 • arm n Operations .Policy Leading the Way 3.2.2 Opening Floor Panels • Layout levelling jacks and wooden pads. • One at a time,.slowly lower floor panels to working height. CAUTION Pulling floor lever completely will cause panel to lower rapidly. • Release floor legs from underneath floor panel. • Continue lowering panels until horizontal. —` • Place a wooden pad under each floor leg. • Insert levelling jacks into floor legs. • Level stage floor with hydraulics then with levelling jacks. • Only after the installation of all supporting legs will the floor capacity be rated for 100 Ib/sq. ft. (490 kg/m2). The load capacity of the floor is limited by the length of the legs. Distance from ground to floor must not exceed 5' (1.5 m). CAUTION Do not walk on stage floor before the levelling jacks are installed. A • Once floor panels are levelled and secured, install cover plates over hinges. • Install cable braces (4) at each end of floor panel. -- • Shut off engine. ' • If you have equipped your Stageline SL 100 with extension `= M�bb t platforms, refer to point 5.6. �. 3.2.3 Installing Windwall { If you have equipped your Stageline SL 100 with windwalls, refer to point 5.1 for installation. The Stageline SL100 windwalls will cover the rear as well as both upstage sides of the stage. 12-10 Page 6 of 19 Clarinaton Operations Policy Leading the Way 3.2.4 Installing Sound, Light Equipment & Accessories • Lower downstage roof panel to working height. 4-- 8, • Ensure overhang rigging beam is secured. • Install sound and light equipment as necessary. • If you have equipped your stage with banner supports, refer `---- -- —to points 5.2 and 5.3. CAUTION The SL 100 can lift lighting equipment rigged to roof structure:Load Acapacities have to be respected. Refer to Rigging Plan for details. 3.2.5 Raising Roof Structure • If corner posts are not to be used, refer to point 9.11. • Pin corner post (2) male extremity to roof bracket. • Join together both corner posts using rubber straps. • Raise roof panels to their maximum height while checking t windwall. • Ensure all hooks located along bottom of windwall are free of any restraints and blockage. • Roof structure may be raised using both control levers simultaneously. Some alternating may be required. Rear cylinder tends to raise more slowly than front cylinder. Handle levers accordingly. • Start engine. CAUTION Check windwall when raising roof structure. Make sure it does not get A stuck between cylinders or other equipment. Serious damage to — windwall could occur. CAUTION Never attempt raising roof structure unless roof panels are in. Ahorizontal position. Severe damage could occur. Page 7of19 1 2-11 • arm n Operations Policy Leading the Way CAUTION Always raise roof structure slowly and evenly. Q Loads must be symmetrically distributed underneath front and back, roof panels if winds exceed 30 mph(50 km/h). • Insert pins into front and rear telescopic column lower holes in order to lock in place middle section of column. • Raise roof structure to approximately 4' (1.2 m) high or until you see the pin holes under the column top section. Pin and secure. • Lower roof structure enough to remove pins in the column middle bottom sections. • Remove middle pin in corner posts. Pull on bottom section. • Join together both corner posts using rubber straps. • Resume raising roof structure. Once roof structure is fully raised, pin and secure middle to bottom sections with remaining two (2) locking pins. Ease hydraulic columns to settle weight on pins. • Pin and secure downstage corner posts to the floor. Ease hydraulic to settle weight on pins. • Pin and secure upstage corner posts. Lower upstage roof panel if required. Lower downstage corner post if required. - • Attach and tighten all hooks on bottom of windwall, if applicable. CAUTION If roof structure is used to raise lighting equipment, check if structure is leaning from uneven weight distribution. If roof structure leans Adownstage, most likely the downstage corner posts will be too long. Raise roof structure to full extension and pin downstage corner posts and telescopic columns in place before hydraulic is eased to settle weight of roof on pins. This will straighten the structure. 12—12 Page 8 of 19 Operations Policy Leading the Way ail 3.3 Final Stage Set-up 3.3.1 Installing Stairways There are two different stairways available. If you have purchased the 18-in (46-cm) adjustable stairways, please refer to point 5.9. • Slide stairway into stage edge brackets. If positioned onto --- an extension platform, set against platform edge. Remove pin securing hook on each side of first upper step, position hook, pin and secure. • Remove pin on each interior side of stairways between first and second step off the ground. • Adjust legs. Pin and secure. Maximum allowable load is 600 Ib (272 kg). • Slide handrails in receptacles. Pin and secure. 3.3.2 Installing Guardrails If you have purchased guardrails as a safety measure for your stage floor, please refer to point 5.4 for proper installation. For extension platform guardrails, please refer to point 5.6. 4.0 Trailer Set-up 4.1 Lowering Roof Structure • Unfasten all windwall hooks, if applicable. Page 9of19 12-13 • arm n Operations Policy Leading the Way CAUTION Beware of flying windwall hooks in windy conditions. To protect and A extend the life span of your windwall,pull it in onto the stage as the roof is being lower. • Remove locking pins from corner posts. • Start engine, raise upstage roof panel and attach both corner posts together with bungees. • Raise downstage roof panel, both corner post together with bungees. • Raise telescopic column and remove pins from bottom sections. • With engine running, lower roof structure. Lower roof slowly as even as possible. A difference in height of nomorethan 4" to 6" (10 to 15 cm) between front and rear of trailer is acceptable. • Resume lowering roof until engine strains to work. • Insert pins in front and rear telescopic column bottom sections. • Slightly raise roof structure in order to remove pins from front and rear telescopic column upper sections. • Remove pins from front and rear telescopic column top sections. • Slide in upstage and downstage corner posts. • Raise roof panels slightly to disengage cylinder locks, if applicable. • Lower roof panels to working height. CAUTION Untie corner posts before they reach stage floor. They will drag on stage Afloor during closing of roof structure. Ensure they do not get stuck or collide together. Severe damage to corner posts and floor could occur. • Remove corner posts. • Remove and fold windwall in an area clear of any material. • Remove banner supports, all equipment rigged to the roof and skirting. 12-14 Page 10 of 19 ClariD42t011 Operations Policy Leading the Way • Raise roof panels back to horizontal position. • Remove extension platforms. 4.2 Closing Floor and Roof Panels • Remove cable brace from each corner. • Remove cover plates from floor hinges. CAUTION Omission to remove cable braces will cause damage to trailer A and floor structure. CAUTION Omission to remove cover plates can cause damages to the deck and the floor structure. • Load all equipment to be transported into trailer unit. All cargo must be properly secured. • Raise floor panels to working height. • Fold built-in floor legs within floor structure. Pin and secure. CAUTION Failure to fold in floor legs will cause serious damage to Aroof panels. • Slide up all six (6) leg extensions underneath chassis. Pin and secure. • Close floor panels completely. • Store levelling jacks and struts underneath the floor. • Lower roof panels to working height. • Slide in overhang rigging bars. Pin and secure. • Close roof panels, one at a time. CAUTION Make sure there is no obstruction between closed floor A panels and closing roof panels. Page 11 of 19 12-15 p 1 Clarinaton Operations 'Policy Leading the Way 4.3 Lowering Trailer to Ground Level • Lower trailer slowly and steadily until it rests on its-wheels. Trailer must remain relatively levelled. Lower in small increments of approximately 6" (15 cm) at a time. • Hitch tractor to trailer. • Connect lighting and braking power cord to tractor. CAUTION Make sure hauling system is secured before leaving site. • Raise all four (4) stabilizers completely. • Fasten strap ratchets to secure roof panels at front and rear of trailer unit. • Make sure trailer is ready for transport. All retractable equipment and components must be fastened and secured. Storage and engine compartments must be closed and secured. CAUTION Stageline Mobile Stage recommends a speed limit of ,jjAL 60 mph(97km/h). 5.0 Options 5.1 Windwall • Raise upstage roof panel to working height. • Starting at the center of the rear panel, insert the right end of windwall keder into aluminum track and slide it up to the corner of the panel. , Repeat the same operation with the left end of windwall. • Insert and slide windwall keder into aluminum-track on each side of the panel starting from the corner and up to the center of the roof. Attach corner end of windwall with hooks on other side of telescopic column using hook and tighten. 12-16 Page 12 of 19 • arm n Operations Policy Leading the Way • Raise roof while keeping an eye on windwall. • Hook straps to floor edge. Tighten and N y secure once stage guardrails have been installed. CAUTION Ensure windwalls does not get stuck between cylinder and any Aother components. Windwalls could get damaged. 5.2 Rooftop Banner Supporta Your rooftop banner support kit is composed of two (2) 2-hole supports and two (2) 4-hole supports to overhang rigging beam holder. The first will be installed along the roof panel edge and the latter on the overhang rigging beam holder. • Align notched pin with holes along roof panel or over hang rigging beam holder (1). -- j zf • Insert notched in 2 in roof panel or in rigging beam and push support down by 1/4" (6 mm). i I _ • Secure by turning handle (3) clockwise o until blocking plate (4) is in contact with ^31 roof panel or rigging beam holder. Do not overtighten as it will not have any bearing on resistance to weight. • Secure with safety cable. • Pin head must not be touched (5). Page 13 of 19 12-17 • arm n Operations Policy Leading the Way I n , Pin has not been lowered correctly. Pin head has been turned unnecessarily • Attach banner to supports. Banner should be stretched for a better look. • Recommended dimensions: 24'6"x3'11" (7.47m x1.20m) with four (4) supports or 37'5" x 3'11" (11.41 x 1.20 m) with 6 supports (See Point 9.4). +� 5.3 Lateral Banner Supports Your lateral banner support kit is composed of two (2) side banner supports and (2) more roof banner supports to allow for a wider banner. • Slide banner support onto side overhang rigging beam. Pin and secure. e 12-18 Page 14 of 19 Clarinaton Operations Policy Leading the Way 5.4 Lateral Banner Retaining Bars This is used to hold in place the bottom section of any lateral banner. • Slide banner retaining bar support through skirting orifice and under stage floor. Two positions are possible. Pin and secure. • Slide banner retaining bar into support and into supporting leg. Pin and secure. 6.6 Stage Guardrails f • Insert bracket upper hook in groove of floor panel. , • Push guardrail legs down until hook sits on groove. 1 Bracket lower end section should be in contact with floor panel side. • Secure by turning handle clockwise until blocking plate is in contact with stage underside. ® Do not overtighten as it will not have any bearing on resistance to weight. CAUTION Do not sit on guardrails. A They were not designed to support human body weight. 6.6 Extension Platforms Our new redesigned extension platform not only allows you to increase the stage dimension, it can also be used to install skirting, stairways and guardrails. • Slide first set of platform in brackets = = � located along stage sides. • To join two or more platforms together, always use side with lip first to facilitate lr insertion of second platform. Lip Insert leg extension and screw jack. Level. Page 15 of 19 12-19 • arm n Operations Policy Leading the Way 3' (0.91m) wide guardrail is to be used next to stairways 5.7 Extension Platform Guardrails • Insert bracket upper hook in groove of extension platform. • Push guardrail legs down until hook sits on groove. Lower end section of bracket I I should be in contact with platform lower side. h • Secure by turning handle clockwise until blocking plate is in contact with platform underside. .- iL='r Plate • Do not overtighten as it will not have any bearing on resistance to weight. 5.8 Skirting • Unfold the skirt on the ground in front of the stage and align the middle of the skirt with the middle of the stage. • Using the pockets sewed on the skirt, hang it on hooks located on the edge of the stage. • Install the skirt starting from the middle toward the outside. 5.9 Adjustable Stairways • Remove lynch pin to unlock each stairway locking device. • Pull handle and disengage locking device. Position • Insert stairway in brackets along floor sides. Stairway should lay flat on stage floor. h.l • • ' I • Move locking device to proper position and push back handle to maintain position. • Pin to secure selected position. Maximum allowable load is 600 Ib. (272 kg). 12-20 Page 16 of 19 • arm n Operations Policy Leading the Way 5.10 Cylinder Locks These cylinder locks must be installed when downstage corner posts are not used. They are not to be considered as complete substitute to corner posts. Riqai, nn capacity of downstage panel is notably reduced. Please refer to rigging plan for more information. • Raise downstage roof panel completely. _ Cylinder lock • Slide cylinder lock over cylinder rod. , • Link extremities of safety cable under the cylinder lock using spring hook. - .h • Slightlylower downstage roof panel to secure cylinder lock. 5.11 Stage Reversibility Reversibility implies that the passenger's side of the stage normally used as the upstage can also be used as the downstage. o If you have not purchased two (2) additional side overhang rigging beams, remove downstage right overhang rigging beam and install it in the upstage left position. Pin and secure. Remove downstage left overhang rigging beam and install it in the upstage right position. Pin and secure. Proceed with stage set-up. 5.12 Electric Hydraulic Power Unit This unit can serve as an alternate power source or be used indoors where gas engines are often forbidden. o Turn gas engine off. • Plug motor in electrical power source. Use, if necessary, an extension cord of 12 gauge s. or more. • Push red knob to start motor. i o Voltage must be compatible with one of - motor. In doubt, consult a professional ' electrician. Page 17 of 19 12-21 Clarine ton Operations Policy Leading the Way 5.13 Quick Connect System This system will allow you to use an electrical power unit or to replace the gas hydraulic power unit installed on your Stageline SL 100 in case of failure. A power unit not exceeding 1500 psi (103.42 bars) with a flow rate of 1 to 3 gpm per minute (4.6 to 13.6 liters) is required. • Connections are located at the rear on the driver's side, behind the engine compartment. • Turn gas engine off. • Plug power unit and connect to stage. a -Turn power unit on and adjust pressure to a maximum of 1500 psi (103.42 bars). CAUTION Ensure gas engine is turned off before connecting this system. 6.0 Overload: • The stage is designed to support a uniformly distributed load of 490 kg/M2. • Maximum load / people capacity: o Band Shell Setup o Full Stage Setup • No overloading will be allowed. 7.0 Operating in Windy Conditions: • Staff are to be aware of existing weather conditions and forecasts during the event. • Staff are to monitor wind speeds as per the current weather conditions every 30 minutes. • In the event of high winds, the public and personnel will be evacuated and remain at least 30 metres from the stage. • When possible the stage will be lowered and secured. • Windwalls will not be installed in winds exceeding 30 km/hour. • When winds exceed 65 km, windwalls will be rolled up and fastened. 12-22 Page 18 of 19 i Clarinaton Operations Policy Leading tete Way 8.0 Final Inspection: • Before turning over the unit to the renter, staff will inspect and sign off on the respective checklist. Appendix A, date, time and signed by the competent operator indicating wind speed, temperature and weather condition. • In the event of multi-use days, staff will complete the inspection checklist at the start of each day. • During the event, staff will conduct visual inspection, Appendix B, every 30 minutes. 9.0 Weather Related Policies: • In the event of winds when the stage is erected over 65 km/hr, stage personnel will roll up the wind wall and evacuate the premises and remain 30 metres away from the stage until winds have decreased under 65 km/hr. • The stage will not be opened in winds over 65 km/hour. • In the event of visible lightning or thunder, stage personnel will evacuate the premises and remain 30 metres away from the stage until there is no visible lightning or thunder for 20 minutes. Page 19 of 19 12-23 ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ 0 0 -00 0 0 00 0 0 c � cu -a s U) (o Oa) a) C -D E a) 0- � E ca c cu C: . I= `1 O E o c ( cn On O Q- U) c 06 U) U U ° -0m $ ai ca a) C� �0. cn U) a a) CU (n -v O >, � co � L ° L- J v � � d �' 0 3 o c N m 2 Q cu U- (n E E _ a`) o -0 O a) d (n m -0 ° C Z as (n I� U CIOs U .Q co Z) � v +' c c -� � Q :� Q CD Cn ca Q 2 (a N ❑ ❑ ❑ 1:1 w ❑ ❑ w ❑ ❑ 0 E -oo 0 > > —a 0 0 -00 0 10 0 o uQi c E (n E cn Q ❑ -O c c a) -� — a) O C a) O > 15 co m cn ca (� E m L cu (a L M (� (n W — Q U ''-' Q U '- Q c _ C V C (6 > C) (n C (n Q _C 0) (D U a) N c _ V c O t c O �O ca n aa)) L Q. d _ c (`o m 3 'o � > � 0) cu Q `� N a) cCU a) a) a) o � ate_ u°i � �. ma) � >, a) a) C: 2!, � c _ -a I— .� i— Z 4"- F- to 2 4L- I-- c) 4= ar- Q c O o ' CY) L O O a) 11 ❑ ❑ . ❑U L cud- a) 0 0 - 00 0 0 -6 0 m a ) 0 0 0 c- m a) -C E iS O c L cn O] a) a) O L U _0 _0 0 O ) -C -p L- a) of c a) Q �- C a O i a) O "O U iCL O aO C a O-Q a) U E a) O Q cn o CU O U) cn U) (n N c OO0 -0 a)X U 'a 4) B -OO Q. a) V O U OO c a) aU O (nQ cn � U) m m rU- (n J CO "C U 12-24 Mobile Stage Visual Checklist Appendix "B" — SOP Mobile Stage Visual Inspection Every 30 Minutes While in Operation Location: Date and Time: Temperature: Current Condition: Wind Speed: 1. Wooden pads are under the screw jacks YES NO 2. Stairway is in place, pinned and secured YES NO 3. Guardrails are installed YES NO 4. Stage levelling is unchanged YES LI NO 5. Handicap lift is operable YES E] NO Operator Signature 12-25 Attachment#1 SOP-M4 Mobile Stage Garaventa Genesis STAAGE Vertical Wheelchair Lift Owner's Manual l 4 A LIFT Creating An Accessible World u Genesis STAAGE Vertical Lift Owners Manual tem#38302-6-OM 12-26 GENESIS STAAGE TABLE OF CONTENTS Introduction .......................................... ......................................................... 2 STAAGEComponents.................................................................................................... 3 Transportation instructions .............................................................................................4 Travel Height Adjustment..........:.................. 5 r , Operating Instructions......................:.............................................................................. 5 Call Station & Platform Controls...................................................................................... 6 r Manual Lowering................ Maintenance....................................................................................................................8 Troubleshooting .............................................................................................................. 8 I Specifications.................................................................................................................. 9 f Warranty......................................................................................................... ..........1- 10 i. t' F= r t' (i- I I Genesis STAAGE Vertical Lift Owners Manual page 9 Item#38302-B-OM I 12-27 GENESIS STAAGE STAAGE COMPONENTS Upper Landing Limit Post Learn the location and function of all features before using your STAAGEUpper vertical lift. �,� / Landing Gate Drive .��- � ,,; it��s Mast ~" 'y► Jt, `{�: :. ''` �k�_ Platform � r Controls Lower Landing 'Y- Call Station ' Back Wheel Auto Fold Ramp ,r.� f r Front Base Wheel &Jack Call Stations Call Stations are located at each landing (optional for upper landing)and consist of a directional control switch and an operation lockout key switch at the lower landing.The easy to use "Rocker"style switches are used to call or send the platform to the desired landing. The lockout key switch limits use to authorized persons only Platform Directional Control Switch The Directional Control Switch is mounted to the sidewall of the platform. Pushing the upper or lower ends of the Direction Control Switch moves the platform in the corresponding direction. The platform will automatically stop and when the switch is released. Platform Emergency Stop/Alarm Switch The Emergency Stop/Alarm switch is also located on the platform sidewall and can be pressed at anytime to stop the platform.An alarm will sound when the button is pressed. Genesis STAAGE Vertical Litt Owners Manual Page 3 item#38302-B-OM 12-28 GENESIS STAAGE STAAGE COMPONENTS (Continued) Automatic Access Ramp When the platform is not at the lower landing the ramp is in the raised position. As the platform descends to the lower landing the ramp automatically opens. Pedestrian traffic must stand L clear. i Under Platform Safety Pan Six heavy-duty sensing switches are located on the underside of the platform. These switches will automatically stop the platform should it encounter an obstacle during downward travel. When the safety pan is obstructed, travel in the upward direction is not disabled, allowing the platform to move away from the obstruction. i I Upper and Lower Platform Gates The electro-mechanical gate interlocks prevent the platform from operating unless the gate is fully closed. The gate automatically locks when the platform leaves landing. The lower landing platform gate is an optional feature and not supplied as standard. • j; TRANSPORTATION INSTRUCTIONS 1. Lower the upper call station as required for doorway clearance. 2. From the lower call station, drive platform upward until ramp is fully folded up. 3. Unplug power cord and stow securely away from wheels. 4. Wind hand crank until jack is fully extended. This will tilt the unit approximately 15 r degrees. I 6. Rall unit to new location. 6. Reverse process when lift is in desired park position. i 7, Be sure base of lift is sitting fully on floor before operating. Wind hand crank until castor F wheel.is completely off the floor. i, 8. Follow instructions for setup of travel height and gate release. I I' f Genesis STAAGE Vertical Lift Owners Manual Page 4 Item#38302-B-OM 12-29 GENESIS STAAGE TRAVEL HEIGHT ADJUSTMENT 1. Raise the upper landing limit post above the stage level. To do so, loosen the 2 black knobs on the post, raise the post and tighten the knobs. 2. Position the upper landing side of the lift adjacent to stage. I=nsure that the outer edge of the platform is: o Parallel to the edge of the stage a No more than 3/"from the edge of the stage. o No less than 3/8"from the edge of the stage. ❑ If this is not the case;follow the transportation instructions to reposition the lift. 3. Go to the upper landing and loosen the 2 black knobs on the upper limit post. 4. Slide the post down until the stop tab rests on the stage floor. Re-tighten the knobs. This sets the platform travel height and allows the gate to open in this location. 5. Do not operate the lift until the travel height has been adjusted and the lift has been positioned adjacent to the stage. Operating Instructions The following must be observed at all times. ■ Do not exceed capacity of 7501bs (340kg) ■ Do not use the lift if the front wheel is touching the ground ■ Do not use the lift if the upper landing has not been set according to the • AViNG instructions in this manual ■ Do not bypass any control sensors ■ Do not use the lift to transport freight Do not operate the lift if it has been damaged ■ Passengers must be centered on the platform during use. ■ Wheelchair brakes must be engaged at all times during platform movement. Keep hands and feet inside the platform area. Failure to follow the above instructions may pose a safety hazard and may void the warranty i Genesis STAAGE Vertical Lift Owners Manual Page 5 Item#38302-B-OM 12-30 i GENESIS STAAGE CALL STATION CONTROLS Operation Lockout Key Switch The lower landingcall station is equipped with a key switch that lockouts the functionality of all controls surfaces. To operate the lift, insert the key and turn it to the"ON" position. Leave the key in this position during the operation of the lift. To "call"or"send"the platform: Directional Control Button Then press the directional control switch desired ("UP"or"DOWN") 4 direction. The platfprm will stop Operation automatically upon reaching a Lockout Kay switch °• landing. Releasing the switch at any time will stop the platform. 0 PLATFORM CONTROLS 0 Upon entering the platform, ensure the gate is fully closed behind you. ❑ Press and hold the directional control switch Direction in the desired ("UP"or"DOWN")direction. Control Switch The platform will automatically stop when it 0 reaches the landing. Releasing the switch at . gency any time will stop the platform. ,� Stop Switch. Stop Switch s � Warning: Wheelchair brakes must be locked at all times during rta platform travel. Keep hands, feet and wheelchair inside the platform area. Q i Emergency Stop/Alarm Switch The Emergency Stop/Alarm switch can be pressed at any time to stop the platform.All controls are disabled while the switch is pressed in. Pull outward on the switch to return to normal operating position. t_ Genesis STAAGE Vertical Lift Owners Manual Page B Item#38302-B-OM 12-31 GENESIS STAAGE EMERGENCY MANUAL LOWERING In the event of a power failure,the platform can be lowered manually. See the following steps for the appropriate drive system: WARNING: Under platform obstruction sensing switches and limit • switches are disabled when manual lowering is used. vf�'�nl�a LEADSCREW DRIVE - HAND CRANK In the event of a power failure,the platform can be raised or lowered using the hand crank per the following steps: 1. Turn off the power by pulling the power cord out of the wall socket. 2. Turn off all keyed switches (if equipped and remove keys). This is very important in the event, the power is unexpectedly restored. 3. Remove the hole plug from the access hole located on top of the mast housing. 4. Insert the hand crank through the access hole placing it onto the roll pins protruding from the brake drum. 5. Rotate the hand crank clockwise to raise the platform and counterclockwise to lower the platform. Emergency =gdeg ncy Lowering g Handwheel Access I Genesis STAAGE Vertical Lift Owners Manual Page 7 Item#38302-B-OM 12-32 GENESIS STAAGE MAINTENANCE Regular maintenance is essential in keeping your Genesis STAAGE in proper operating condition. Please remember, as the owner of this equipment you are responsible for making sure maintenance is performed on a regularly scheduled basis. We strongly recommend that you protect your investment by having only an authorized Garaventa dealer perform all required maintenance service and repair work. To maintain proper operating condition of your lift, the items listed below should be inspected and/or serviced every six(6) months. However, additional inspections may be necessary depending on amount of usage. In high usage areas, such as schools, nursing homes, clinics and outdoor installations,the unit should be serviced every three(3) months. Q Inspect ramp for proper operation Q Lubricate ramp linkage and hinges with light weight oil •Check gate hinges and adjust speed of gate closer • Inspect all travel cables for excessive wear. Replace as necessary R1 Clean acme screw and check grease canister RI Clean mast guide channels. Q Verify proper tension of the drive belt. TROUBLESHOOTING . i Before you call for service... A quick check of the Operating Instructions in this manual may prevent an unnecessary service call. Before calling your authorized Garaventa dealer for service, refer to the following j checklist... If the lift will not operate: El Check for a blown fuse or tripped circuit breaker at the main circuit box Rf Check that the unit is connected to an electrical outlet RI Check that gates) are completely closed Rid Check that the emergency stop switch is not activated Rf Check that the key switch is turned to the"ON"position 0 If the platform stopped on the way down, move platform up and check for an k• obstruction underneath the platform If the lift will not operate after checking the above items, contact your local authorized dealer for immediate service.-If your lift needs servicing, use only original replacement parts and hardware to maintain quality and performance. j! j Genesis GTAAGE Vertical Lift Owners Manual Page 8 Item#38302-B-OM 12-33 GENESIS STAAGE SPECIFICATIONS Platform: 864mm (3411)x 1385mm (54112") Rated Load: 340 kg (7501b.) Speed. 3 meters (10') per minute Equipped with: Non-slip surfaces on the deck Operating Controls: 24VDC constant pressure directional switches on call stations and platform. Operation Lockout Key on Lower Landing Call Station, Drive System: Motor: 2 H.P. motor Drive Type: ACME screw(1"diameter) Power Supply: 120VAC North America 208 240VAC International a Safety Features: Under Platform Sensors: Six commercial grade waterproof safety switches will automatically stop the platform should it encounter an obstruction. Gate Locks: Electro-mechanical lock ensures gate Is closed before travel Emergency Stop: Stop platform travel and sounds audible alarm, Finish: Steel panels and framework are finished with electrostatically applied Satin Gray paint. The panels, gates and mast are framed with anodized aluminum extrusions. Genesis STAAGE Vertical Lift Owners Manual Page 9 ltem#38302-B-OM 12-34 Clarvington Operations ®apartment Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Government Committee Date of Meeting: June 20, 2016 Report Number: OPD-006-16 Resolution: File Number: By-law Number: Report Reet Report Subject: 2016 Winter Budget p Recommendations: 1. That Report OPD-006-16 be received for information. i i i` i I 12-35 Municipality of Clarington Report OPD-006-16 Page 2 Report Overview This report provides Council with an overview of the 2016 winter maintenance program costs from January 1 st to May 27th, 2016. .1. Background 1.1 From January 1st to May 27th the Operations Department incurred 3,986.4 hours of total overtime for winter maintenance activities. The following is a comparison of overtime costs for the same period over five years: Over Double Lieu Time Time Time Total Year Hours Hours Hours Hours Cost 2012 1,589.0 357.5 1,022.0 2,968.5 $ 128,255.47 2013 1,985.0 412.0 977.5 3,374.5 $ 162,142.10 2014 3,917.0 1 ,511.0 753.5 6,181.5 $ 264,443.20 2015 2,591.0 1,234.5 1 1,190.5 5,016.0 $ 240,620.98 2016 1,428.5 479.0 1 2,079.0 r 3,986.5 $ 165,338.51 1.2 During the first four month period the Operations Department provided 43 responses, which included 24 snow clearing; 5 freezing rain; 13 icy patches; and 1 for drifting/clean- up. Please note in the following table the total number of our responses for the 2016 winter season compared to the previous four years. Year Jan Feb Mar Apr Total 2012 18 13 1 - 32 2013 14 17 6 2 39 2014 26 18 9 1 54 2015 17 19 8 1 45 2016 15 18 4 6 43 12-36 i I Municipality of Clarington Report OPD-006-16 Page 3 2. Budget For 2016 Council approved a winter maintenance budget of$2,089,909 for roads, $197,000 for sidewalks / parking lots and $50,000 for the Senior and Physically Disabled snow clearing contract. 2.1. Winter Maintenance: As of May 27th, 2016 the following table illustrates the expenditures incurred. Winter Control 2016 Budget 2016 Actual Variance j Winter Plow/Sand $ 1,700,659.00 $ 989,474.00 $711,185 Winter Mtce Other $ 389,250.00 $ 302,315.00 $86,935 Total: $2,089,909.00 $ 1,291,789:00 $798,120 The variance of the 2016 winter annual maintenance budget to actual up to May 27th of $798,120 includes an estimated sand/salt end of season inventory value of$42,842. Included in the above total is the 2016 cost of$62,427 to provide winter maintenance to unassumed developments, which is recovered from developers. I: 2.2. Sidewalk Snow Clearing Contract: The total 2016 budget for this program is $197,000 with an actual expenditure of $46,383 as of May 27th, 2016. 1 Below is a table of call-out statistics for this program from January 2012 to April 2016: Year Jan Feb Mar Apr Nov Dec Total 2012 12 12 1 0 0 6 31 I 2013 11 16 4 0 4 24 59 2014 22 17 7 1 0 3 4 53 2015 14 17 4 0 0 2 37 2016 4 4 2 0 n/a n/a 10 2.3. 2015 - 2016 Senior Citizens and Physically Disabled Sidewalk Program: The total budget for this program for 2016 is $50,000 with an actual expenditure of $29,855 as of May 27th, based on the 312 registrants received. C The following table is the call-out statistics for this program from January 2012 to April 2016: r 12-37 Municipality of Clarington Report OPD-006-16 Page 4 Year Jan Feb Mar Apr Nov Dec Total 2012 8 5 1 0 0 6 20 2013 4 11 4 0 1 9 29 2014 12 10 2 0 2 3 29 2015 9 13 3 0 0 2 27 2016 9 9 3 3 n/a n/a 24 2.4. 2015 —2016 Senior Citizens and Physically Disabled Sidewalk Program Statistics: Area 2015-2016 Season 2014-2015 Season New Returning Total New Returning Total Bowmanville 22 106 128 3 130 133 Burketon 0 1 1 0 1 1 Courtice 25 96 1211 5 113 r 118 Enniskillen 0 2 2 0 2 2 Hampton 2 2 4 2 3 5 Newcastle 13 32 45 13 38 51 Newtonville 2 1 3 2 1 3 Orono 1 7 81 1 8 9 Totals 1777A 247 312 26 296 322 3. Concurrence Not Applicable 4. Conclusion The current expenditure reflected in this report is based on year to date actual. Staff will continue to provide storm updates to you throughout the fall and winter and will report to Council in early 2017 on the costs of the 2016 winter maintenance program. 12-38 Municipality of Clarington Report OPD-006-16 Page 5 5. Strategic Plan Application Not applicable. r1 � f( li Submitted by: i Reviewed by: /ZA Freder . Horvath ranklin Wu, B.A., R.D.M.R., R.R,F.A -4v Chief Administrative Officer Director of Operations Staff Contact: Fred Horvath, 905-263-2291 ext. 523 Attachments: N/A There are no interested parties to be notified of Council's decision. FJ H/kr j i i E i= i r i? i 1.2-39 Clarington Community Services Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Government Committee Date of Meeting: June 20, 2016 Report Number: 'CSD-013-16 Resolution: File Number: N/A By-law Number: Report Subject: 2016 Community Event Sponsorship Requests — Spring Intake Recommendations: 1. That Report CSD-013-16 be received; 2. That Council consider all submitted sponsorship requests; and 3. That all interested parties listed in Report CSD-013-16 and any delegations be advised of I!' Council's decision. i F I I r i . i i r 14-1 Municipality of Clarington Report CSD-013-16 Page 2 Report Overview The purpose of this report is to provide Council with a summary of the 2016 Community Event Sponsorship — Spring Intake applicants in order to make decisions about awarding funding. 1 . Background The Community Event Sponsorship Program is an opportunity for Council to recognize and support events in our community that promote engagement and foster civic pride. The Program is intended to provide financial assistance to community organizations or groups of residents offering event based activities; one-off occurrences that are planned in order to promote, to raise awareness or provide an opportunity for community gathering. Funds are awarded by Council through an application process on a semi- annual basis. Since this program was implemented partway through this current year, the first intake closed May 15, 2016 for events occurring between August 1 and December 31, 2016. The Community Event Sponsorship Program (Attachment 1) outlines eligibility for the program. Applications have been reviewed to ensure they meet the funding criteria. Individual requests through the Community Event Sponsorship Program may not exceed $2,000.00 per application. The program budget for 2016 has been approved at $35,000.00. To date, Council has awarded $17,500.00 to eighteen (18) organizations and groups for events happening until July 31, 2016. For this current intake period, there is $17,500.00 available for allocation under this program. Eleven (11) sponsorship applications totalling $20,000.00 have been received for review and consideration. 2. Application Process All applications received have been recorded in the 2016 Master List of Sponsorship Applicants (Attachment 2), providing Council with an overview of applicants requesting funding. Each application is also presented on a summary sheet numbered from S16-19 through S16-29. The summaries provide an overview of the events requesting sponsorship, the recognition opportunities to be received through sponsorship and a two-year financial 14-2 Municipality of Clarington Report CSD-013-16 Page 3 summary of each event to assist Council in their decision making for the awarding of funding (Attachment 3). Organizations and groups who submitted incomplete applications were contacted and staff worked with them to provide as much of the outstanding information as possible. Each application is on file with the Community Services Department and will be made available during sponsorship discussions, should further details of a particular application be required. This application period will be the final intake for"events occurring in 2016. No further applications will be accepted. 3. Concurrence j Not applicable 4. Conclusion The Community Event Sponsorship Program is intendedded to provide an opportunity for Council to assist groups and organizations in offering special events that benefit the residents of Clarington. Such activities and events serve to bring community members together, connect our neighbours and foster pride in Clarington. i 5. Strategic Plan Application The recommendations contained in this report conform to the Strategic Plan. Submitted by: ,� Reviewed by: Jo/seph P. Caruana, Franklin Wu, F Director of Community Services Chief Administrative Officer Staff Contact: Sharon Meredith, Manager of Recreation, 905-623-3379 ext. 2504 or I. smeredith@clarington.net Attachments: Attachment 1 — Community Event Sponsorship Program 14_3 ,; Municipality of Clarington Report CSD-013-16 Page 4 Attachment 2 — Master List of Community Event Sponsorship Applicants Attachment 3 — Community Event Sponsorship Requests Individual Summary Sheets List of interested parties to be notified of Council's decision is on file in the Community Services Department. JPC/SM/WG 14-4 Attachment 1 to CSD-013-16 ciff moo]I Community Event Sponsorship Program The Municipality of Clarington would like to assist individuals and organizations to provide opportunities for hosting special events. Such activities and events would serve to bring community members together, connect our neighbours and foster pride in Clarington. The Community Event Sponsorship Program may provide funding for community special events to a maximum of$2,000 per successful application. (Limit of one (1) successful application per applicant per calendar year.) Applicants are further encouraged to pursue'other. opportunities for financial support. Organizations that receive funding through the Municipality of Clarington's Community Grant Program are eligible. Organizations must be and must remain in good financial standing with the Municipality of Clarington. 1. Eligibility Criteria: Funding is available for community organizations and-groups located in or providing services within Clarington to support local events. Eligible Applicants: Community Organization: duly constituted group, club, association or society providing programs and services within Clarington; and . Group: two (2) or more Clarington residents who share a common purpose in providing a community event with no personal or professional gain. Organizations that receive funding through the Municipality of Clarington's Community Grant Program are eligible; however, organizations that receive funding through the annual municipal budget process are not eligible. Groups and organizations interested in applying for funding under the Community Event Sponsorship Program must submit a complete Application Form and Event Budget for Council consideration according to the following intake dates: • By April 1 (11:59pm) —for events occurring July 1-December 31 • By October 1 (11:59pm)—for events occurring January 1-June 30 *Applicationswill not be considered for events that have already occurred. The Community Event Sponsorship Program may provide funding to groups or community organizations to fund events / activities that: • Occur locally within the Municipality of Clarington or Region of Durham; • Are open to the public (i.e. event may be offered at no charge-or may.charge an admission fee, but cannot not be restricted to membership only); and 14;_5; Community Event Sponsorship Program ciff-m9toil i Are not the responsibility of another level of government. 2. Recognition: Organizations and groups receiving a Community Event Sponsorship,from the Municipality of Clarington shall acknowledge and demonstrate the support of the Municipality. Demonstration of the financial contribution of the Municipality of Clarington through various means such as printed materials, social media and verbal recognition associated with these sponsored events will positively highlight the Municipality's commitment to supporting our volunteer community, engaging our citizens and connecting our residents. 14-6 Attachment 2 to CSD-013-16 I' Community Event Sponsorship Applicants . z r r Last name. 20`15 FSP a St ' 15 R eoi ted. 201B Re nest Comments . 2016 Received . R�,�nin� Apel. Organization Event. First name n �i - 20 q. Balance tarting Balance �0 S16-19 Hampton United Church September 9, Barbara Pokorski $100.00 $100.00 $2,000.00 $17,500.00 2016 S16-20 Overdrive Race and Relay Series October 30, Derrick McKay $1,000.00 $1,000.00 $1,000.00 $17,500.00 2016 September S16-21 Help from Hol Nick VanSeggelen $0.00 $0.00 $2,000.00 $17,500.00 17&18, 2016 S16-22 Beech Street Theatre Co. August 8, 2016 Michael Khashmanian $500.00 $500.00 $2,000.00 $17,500.00 S16-23 Tyrone Community Centre September 24, Joy Vaneyk $500.00 $500.00 $2,000:00 $17,500.00 2016 S16-24 Lakeridge Health Foundation November 4, Helen Knelsen $0.00 $0.00 $1,000.00 $17,500.00 2016 S16-25 Orono Agricultural Society September 8 toSara Gilroy $4,000.00 $4,000.00 $2,0.00.00 $17,500.00 11, 2016 S16-26 Haydon Community Hall August 27, 2016 Darren Judd $0.00 $0.00 $2,000.00 $17,500.00 t BPW(Business and Professional October 25th S16-27 Women 2016 Judy Hagerman $0.00 $0.00 $2,000.00 $17,500.00 S16-28 Newcastle Santa Parade November 20, Karen Bastas $0.00 $0.00 $2,000:00 . $17,500.00 2016 S16-29 Clarington Swim Club September 24, Karen Hillis $0.00 $0.00 $2,000;00 $17,500.00 2016 I; r a { 14-7 I Attachment 3 to CSD-013-16 Municipality of Clarington Community Services Department Summary of Community Event Sponsorship Information Applicant/ Organization: Hampton United Church Application #: S16-19 Date Received: April 28, 2016 Contact Name: Barbara Pokorski Event Information Event Name: Clemy Classic 9 Hole Golf Tournament Event Date: September 30, 2016 Event Time: 1:30p.m. Event Location: Stone Henge Golf Course Anticipated Attendance: 85 to 100 Admission.cost: $75.00 Sponsorship Benefits • Recognition on signage at the golf course and reception venue • Recognition on promotional posters Description of the event that the funding will be used for: A Charity Golf Tournament to support the restoration fund of our heritage Church: Hampton United Church, and to generate community spirit and involvement. Financial-Summary (event only): 2095 , 2016. Revenue $ 11,930.00 $ 11,200.00 Expenses $ 3,169.93 $ 3,800.00 Net $ 8,760.07 $ 7,400.00 Sponsorship 1.04 00Qa= _ Final Net $ 8,860.07 $ 9,400.00 14-8 Attachment 3 to CSD-013-16 Municipality of Clarington Community Services Department Summary of Community Event Sponsorship Information Applicant/ Organization: Overdrive Race and Relay Series Application #: S16-20 Date Received: May 11, 2016 Contact Name: Derrick McKay Event Information. Event Name: Overdrive Race and Relay Series Event Date: October 30, 2016 Event Time: All day Event Location: Canadian Tire Motorsport Park Anticipated Attendance: 500 Admission cost: $75.00 Sponsorship Benefits -Recognition through advanced promotion of the event - Logo on website and social media - Logo on banners and printed promotional material Description of the event that the funding will be used for: We host a large variety of events including: trail running, road running, road cyclings, duathlons and mountain biking. Financial Summary (event only): 2015 2016 Revenue $-6,727.00 $ 18,800.00 Expenses $ 37,930.00 $ 25,500.00 Net ($ 31,203.00) ($ 6,700.00) Sponsorship..: Final Net ($ 30,203.00) ($ 5,700.00) 14-9 Attachment 3 to CSD-013-16 Municipality of Clarington Community Services Department Summary of Community Event Sponsorship Information Applicant/ Organization: Help from Hol Application #: S16-21 Date Received: May 11, 2016 Contact Name: Nick VanSeggelen Event Information Event Name: Help from Hol Co-ed Baseball Tournament Event Date: September 17-18, 2016 Event Time: All day Event Location: Garnet B. Rickard Recreation Complex and Clarington Fields Anticipated Attendance: 250 to 400 Admission cost: $45.00 Sponsorship Benefits • Recogntion on printed promotional material • Recognition.on social media j Description of the event that the funding will be-used for: Help from Hol is a co-ed baseball tournament. Funds raised through this tournament will support local families who are struggling through the journey that is cancer. Financial Summary (event only): 2015 201.6 Revenue $ 13;530.00 $ 16,100.00 Expenses $ 12,702.92 $ 16,100.00 Net $ 827.08 $ 0.00 Sponsorship $ a00' - $ 2;OQO 00: Final Net $. 827.08 $ 2,000.00 14-10 Attachment 3 to CSD-013-16 Municipality of Clarington Community Services Department Summary of Community Event Sponsorship Information Applicant/ Organization: Beech Street Theatre Company Application #: S16-22 Date Received: May 12, 2016 Contact Name: Michael Khashmanian Event Information Event Name: Word of Honour: A Ghost Story Event Date: August 4-14, 2016 Event Time: Various Event Location: Bowmanville Museum Anticipated Attendance: 250 Admission cost: $25.00 Sponsorship Benefits Advertisement in event program • Logo on promotional posters • Ability to display Clarington material (pamphlets / brochures) at the event venue • Verbal recognition at each performance Description of the event that the funding will be used for: A two act play about the Camp 30 being performed as par of Heritage Week in Clarington. Financial Summary (event only): 2015 2016 Revenue $ 5,935.00 $ 11,000.00 Expenses $ 6,764.36 $ 10,900.00 Net ($ 829.36) $ 100.00 ponsorshi $ 5Q0 - - $ 2TQ00 00 Final Net ($ 329.36) $ 2,100.00 14-11 t Attachment 3 to CSD-013-16 Municipality of Clarington Community Services Department Summary of Community Event Sponsorship Information Applicant/ Organization: Tyrone Community Centre . r Application #: S16-23 Date Received: May 13, 2016 Contact Name: Joy Vaneyk Event Information Event Name: 40th Anniversary j Event Date: September 24, 2016 Event Time: Event Location: Tyrone Community Centre I Anticipated Attendance: 200 Admission cost: No charge Sponsorship Benefits • Recognition on printed promotional materials • Recognition on social media • Verbal recognition through opportunity to speak at event Description of the event that the funding will be used for: Opening Ceremony, followed by games & activities, dance & BBQ. j is r Financial Summary (event only): 2015 �201*6 Revenue $ 0.00 $ 350.00 Expenses $. 0.00 $ 2,510.00 Net $ 0.00 ($ 2,160.00) Sponsorship; _ $ X00 00 '> _ $ 2,000 00 Final Net $ 500.00 ($ 160.00) i 14-12 Attachment 3 to CSD-013-16 Municipality of Clarington Community Services Department Summary of Community Event Sponsorship Information Applicant I Organization: Lakeridge Health Foundation Application #: S16-24 Date Received: May 13, 2016 Contact Name: Karen Knelsen Event Information Event Name: Inspireve Gala Event Date: November 4, 2016 Event Time: Evening Event Location: Ajax Conventon Centre Anticipated Attendance: 450 Admission cost: $300.00 Sponsorship Benefits - Two (2) tickets to the event - Recognition and advertisement in the event program Description of the event that the funding will be used for: Gala event including cocktail reception, 4 course dinner, auctions and raffles to raise funds for Interventional Radiology at Lakeridge Health. Financial Summary (event only): 2015 20.16 Revenue $309,600.00 $325,000.00 Expenses $ .56,623.01 $ 66,892.00 . Net $252,976.99 $258,108.00 Sponsorship $ 0 00 $ 000 00 Final Net $252,976.99 $259,108.00 14-13 i Attachment 3 to CSD-013-16 Municipality of Clarington Community Services Department Summary of Community Event Sponsorship Information Applicant/Organization: Orono Agricultural Society Application * S16-25 Date Received: May 13, 2016 Contact Name: Sara Gilroy Event Information Event Name: 164th Orono Fair Event Date: September 8 - 9, 2016 Event Time: All day Event Location: Orono Fairgrounds Anticipated Attendance: 50,000 Admission cost: $10.00 Sponsorship Benefits • Logo displayed on the main sponsor's banner and fence at the event • Logo listed as a sponsor on website and linked to our website • Four (4) sponsor passes to the event Description of the event that the funding will be used for: The Orono Fair has been hosted by the Orono Agricultural Society since 1852. The _ Fair features exquisite displays and competitions involving paintings, photographs, agriculture (fruits, vegetables and crops), livestock (sheep, cattle, poultry and rabbits), flowers, knitting, woodworking, sewing; crafts, school displays, culinary creations and many other artistic works. As well as one of the largest midways throughout the.area. i Financial Summary (event only): 2015 2016 Revenue $109,306.69 , $208,400.00 G Expenses $ 70,898.87 $ 79,000.00 Net $ 38,407.82 $129,400.00 S 'onsocshi - _ $ 4;000 00_ $ 2;000-0fl Final Net $ 42,407.82 $131,400.00 1'4-14 Attachment 3 to CSD-013-16 Municipality of Clarington Community Services Department Summary of Community Event Sponsorship Information Applicant/ Organization: Haydon Community Hall Application #: S16-26 Date Received: May 13, 2016 Contact Name: Darren Judd Event Information Event Name: Haydon Hoedown Event Date: August 27, 2016 Event Time: Event Location: Haydon Community Hall Grounds Anticipated Attendance: 250 Admission cost: $20.00 Sponsorship Benefits - Recognition on promotional posters and social media • Verbal recognition at the event Description of the event that the funding will be used for: The Haydon Hoedown will promote and showcase the Hall for community events and will feature local talent. The event will provide an opportunity for neighbours to connect, volunteer opportunities for students and will hopefully attract visitors from outside the community. The event will also include food and games. Financial Summary (event only): 2015 2016 Revenue $ 4,088.83 $ 5,350.00 Expenses $ 3,298.40 $ 3,480.00 Net $ 790A3 $ 1,870.00 S _o -sorship Final Net $ 790.43 $ 3,870.00 14-15 Attachment 3 to CSD-013-16 Municipality of Clarington Community Services Department Summary of Community Event Sponsorship Information Applicant/ Organization: BPW Bowmanville (Business and Professional Women ) Application #: S16-27 .Date Received: May 14, 2016 Contact Name: Judy Hagerman Event Information Event Name: Women's Empowerment Community Engagement Event Event Date: October 25, 2016 Event Time: Event Location: To be determined Anticipated Attendance: 50 to 100 + Admission cost: No charge Sponsorship Benefits • Recognition on printed promotional materials and event program • Recognition on social media and website Description of the event that the funding will be used for: An event open to the public for the purpose of bringing together stakeholders from business, labour, government and other leading organizations in the community to share best practices and establish a foundation for ongoing collaboration in promoting Clarington as a community that fully.welcomes, empowers and leverages the diverse talent and contributions of those who make our community great. Financial Summary (event only): 2015 2016 Revenue $ 0.00 $ 6,250.00 Expenses $ 0.00 $ 6,250.00 Net $ 0.00 $ 0.00 Sponsorshrp._ = $. 00 = $ 2r000,�0 Final Net $ 0.00 $ 2,000.00 is 1-4-16 . Attachment 3 to CSD-013-16 Municipality of Clarington Community Services Department Summary of Community Event Sponsorship Information Applicant J Organization: Newcastle Santa Parade Application #: S16-28 Date Received: May 15, 2016 Contact Name: Karen Bastas Event Information Event Name: Newcastle Santa Parade Event Date: November 20, 2016 Event Time: 5:30pm Event Location: Downtown Newcastle, ON Anticipated Attendance: 10,000 Admission cost: No charge Sponsorship Benefits • Recogntion in local newspapers and other printed means • Recognition through social media and website Description of the event that the funding will be used for: An annual Santa Parade that takes place every November in downtown Newcastle. Financial Summary (event only): 2015 2016 Revenue $ 17,830.00 $ 18,000.00 Expenses $ 18,116.52 $ 24,525.00 Net ($ 286.52) ($ 6,525.00) Sponsorship $ 300 0.0= $ 2,tj00 00 Final Net $ 13.48 ($ 4,525.00) 14-17 f i Attachment 3 to CSD-013-16 Municipality of Clarington Community Services Department Summary of Community Event Sponsorship Information Applicant/ Organization:' Clarington Swim Club Application #: S16-29 Date Received: May 15, 2016 Contact Name: Karen Hillis Event Information Event Name: Clarington Knockerball Competition Event Date: September 24, 2016 Event Time: All day Event Location: To be determined P Anticipated Attendance: 50 Admission cost: $5.00 j Sponsorship Benefits • Recognition through printed and online advertising • Logo on promotional items for the participants • Logo on event trophy Description of the event that the funding will be used for: j; r This will be Clarington's.first ever knockerball competition, which will bring community j members together for fitness and fun. Teams of 5 will compete-in knocker soccer (also !. known as bubble soccer). The winning team will advance to the next round until two teams remain and one team is crowned Clarington Knockerball Champions. r Financial Summary (event only): i 2015 2016 Revenue $ 0.00 $ 250.00 Expenses $ 0.00 $ 2,250.00 C Net $ 0.00 ($ 2,000.00) Sponsorshi $ 4 00, $ 2,040 00 Final Net $ 0.00 $ 0.00 i 14-18 Oarington Clerk's Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905=623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: June 20, 2016 Report Number: CLD-013-16 Resolution: File Number: By-law Number: Report Subject: Regulation of Tree Preservation in Clarington Recommendations: I' 1. That Report CLD-013-16 be received; I' 2. That Ms. Racansky be thanked for her delegation and diligence in bringing the inter- relationship of these items to the attention of Council; 3. That the Municipality include as part of the steps to address climate change the development of an urban forest strategy; i' 4. That funding for an urban forest strategy be included in the 2017 budget for Council's consideration; and i 5. That all interested parties listed in CLD-013-16 and any delegations be advised of Council's decision. r; I ii i' 15-1 i Municipality of Clarington CLD-013-16 Page 2 Report Overview In response to concerns raised by a Clarington resident, this Report details tree preservation regulations, established through provincial and municipal authorities, governing trees within the Municipality of Clarington. 1 . Background At the January 4, 2016 General Government Committee meeting Ms. Libby Racansky presented her concerns with possible shortcomings of the Clarington Tree By-law 97-35, Ms. Racansky conveyed to Committee what she felt were the needed changes to Clarington's By-law to protect the natural environment of Clarington and to prevent unnecessary destruction of trees. Through Resolution GG-004-16, staff were directed to review her comments and prepare a report for Council. 2. Discussion 2.1 . General There are many pieces of legislation related activities and processes that govern tree preservation in addition to Clarington's Tree By-law. To fully understand tree preservation, Clarington's By-law, the Region of Durham's Tree By-law and provincial legislation must be considered collectively. Below is a brief outline of the many regulations that affect protection or cutting of trees and woodlots. A number of pieces of legislation have been introduced or amended since Clarington's Tree By-law was enacted in 1997. 2.2. Municipal Tree By-laws The Municipal Act, 2001 grants the authority to upper and lower tier municipalities to enact a by-law to prohibit or regulate the destruction or injuring of trees and requires the municipality to have regard to good forestry practices as defined in the Forestry Act, 2001, c.25, s. 135(5). An upper tier municipality's authority governs woodlands as defined in the Forestry Act that are one hectare or more in area. The Municipal Act, 2001 further provides that the local municipality may not prohibit or regulate the destruction of trees in any woodlands designated in the upper-tier by-law. 2.2.1 . Durham Region Tree By-law The Durham Region Trees By-law came into force on June 27, 2012, replacing an earlier by-law. The Regional Tree By-Law reflects the Region's commitment to protect forested areas and the natural environment. Through this by-law, Regional Council recognizes that Woodlands contribute to ecosystem health, human health, and our overall quality of life. 15-2 Municipality of Clarington CLD-013-16 Page 3 The Regional Tree By-law applies to woodlands within the Region that are 1 hectare (2.5 acres) in size and greater. Please note that the Region's Tree By-Law does not apply to areas less than one hectare. The Region's By-law defines a woodland as follows: "Woodland" or "Woodlands" means land on one or more properties with a density of: i) at least: size per hectare; 1 1,000 Trees, of an i h , Y p 2) 750 Trees, measuring over five (5) centimetres at DBH, per hectare; 3) 500 Trees, measuring over twelve (12) centimetres, at BH, per hectare; or 4) 250 Trees, measuring over twenty (20) centimetres, at DBH, per hectare. ii) but does not include: 1) a cultivated fruit or nut orchard; 2) a plantation established for the purpose of producing Christmas i' Trees and which is being actively managed and harvested for the purposes for which it was planted, except that this does not refer to plantations that have ceased being managed or harvested for their intended purpose for a period of 1.5 years or more; 3) a bona fide tree nursery that is being actively managed and i harvested for the'purposes for which it was planted; 4) a fence row; or 5) land previously cleared and used for agricultural purposes, which has become overgrown with young (less than 15 years old) and early successional tree species common on disturbed fields (e.g. Sumac, Hawthorn, Apple, Scots Pine, Poplar, White Birch, Ash) and which is intended to be used again as part of an Agricultural Operation. i i 15-3 Municipality of Clarington CLD-013-16 Page 4 2.2:2. Clarington Tree By-law Clarington's Tree By-law 97-35 is twenty years old and applies to woodlots having an area equal to 0.2 ha or greater but less than 1 ha. As well it applies to any tree within lands designated Environmental Protection Area on Map A of the Official Plan and any tree within 120 metres of a wetland as identified on Map C of the Official Plan. Clarington's By-law defines Woodlot as follows: "WOODLOT" shall mean an area 0.2 ha in area or greater having not less than: (i) 200 trees of any size in a 0.2 hectare area; (ii) 150 trees measuring more than 5 centimetres dbh [diameter at Breast Height] in a 0.2 hectare area; (iii) 100 trees measuring more than 12 centimetres dbh in a 0.2 hectare area; or (iv) 50 trees measuring more than 20 centimetres dbh in a 0.2 hectare area; but shall not include: (v) an orchard, as defined pursuant to subsection 19 (9) of the Assessment Act, R.S.O. 1990; (vi) a Christmas Tree farm; or (vii) a landscape farm; that is being actively managed and harvested for the purposes for which it was planted. The spatial extent of any woodlot shall be defined according to its ecological limits as determined by a forestry consultant, and not according to property boundaries or other natural or man-made features which may divide the wood lot. The upper tier (Durham Region) Tree By-law applies to areas in excess of 1 hectare. The Clarington Tree By-law applies to areas under 1 hectare (2.5 acre) and greater than 0.2 hectare (1/2 acre) south of Taunton Road. The size was set in 1997 when the By-law was originally enacted. The recommendation from staff had been 0.4 ha and Council reduced the size to 0.2 ha, presumably at the request of delegations. The By- law's purpose was to protect woodlands and not individual trees. As detailed above, Clarington's Tree By-law regulates .2 ha (or %2 acre). It does not regulate individual trees .(as is the case in the City of Toronto). To reduce to an area under that size would render the By-law extremely cumbersome and would require significant resources to enforce. 15-4 Municipality of Clarington CLD-013-16 Page 5 2.3. Provincial Legislation There are some natural heritage features such as significant wetlands and significant coastal wetlands where development and site alternation are not permitted. Typically these policies are enforced by Conservation Authorities (CA) in concert with the local Ministry of Natural Resources staff. In addition, the Conservation Authorities administer Ontario's Regulation of Development, Interference with Wetlands and Alteration to Shorelines and Watercourses. The Regulation applies to all valleylands and any wetlands, therefore these areas would not be addressed under a municipal tree by-law. They are already addressed under the CA's regulation. 2.4. Environmental Assessments Where a project has been approved by the Ministry of Environment and Climate Change under the Environmental Assessment Act, the project can proceed as set out in the Environmental Study Report, subject to the conditions imposed by the approval. Therefore, projects such as the construction of Highway 407 and Highway 418, widening of Highway 401, and the Clarington Transformer, which are proceeding under their Environmental Assessment Act approvals, would not be subject to a municipal tree by-law. 2.5. Planning Act Applications For projects that are proceeding under a Planning Act application there is a rigorous process for the determination of natural heritage area protection and tree preservation. An applicant attends a pre-consultation meeting where the need for various studies including Environmental Impact Studies (EIS), are set out. A tree preservation plan is often a requirement fora complete application; it is prepared in accordance with the EIS. Environmental Impact Studies are a requirement used for all types of development applications where the natural heritage system may be impacted. The natural heritage system includes wetlands, woodlands, valley lands, and the Natural Core and Linkage areas of the Oak Ridges Moraine (as set out in the Official Plan). Clarington has very strong policies in our Official Plan to protect and enhance the natural heritage system and its ecological integrity. The 1996 Official Plan set a new standard for the protection of natural heritage features in Southern Ontario. The proposed Official Plan policies continue to protect Clarington's natural heritage system from incompatible development. While only minor policy modifications are recommended for the natural heritage section, the supporting mapping that accompanies the policies is now of a much improved standard and has been developed in co-ordination with the Conservation Authorities using the most recent aerial photography. The Environmental Impact Studies that are prepared are reviewed by Conservation Authority staff, determines the limits of protection which are then enforced through the development agreement. Tree Preservation Plans are reviewed by Engineering Services and approved by the Director. The Municipality also has the ability to require a Peer Review of the Tree Preservation Plan where warranted. 15-5 Municipality of Clarington CLD-013-16 Page 6 2.6. Woodlots in Clarington The much improved mapping tools referred to in Section 2.5 uses Geographic Information System (GIS) technology. Using this mapping tool it is possible to analyse how many woodlots the municipal by-law would have jurisdiction over. The mapping layers are continuously updated as new information comes available such as wetland mapping from the province, aerial photography (received annually) and satellite imagery. Currently, there are some 1200 wooded areas between 0.2 and 1 hectare in Clarington to which the trees by-law could apply (if the Trees By-law were amended to cover all of Clarington). However, many of these are hedgerows in agricultural areas. The removal of hedgerows can be part of Normal Farm Practices, and would be exempt from the Clarington's Tree By-law. Normal Farm Practice is defined to include the removal of trees for personal use, as well as the removal of trees for farm-related uses (such as fence posts and rails) but does not include clear cutting. To obtain a more accurate count of affected woodlands, staff were able to isolate lands zoned agriculture (a total of 935), which would reduce the number of woodlots to 265. The woodlots in valleylands or wetlands that are regulated by the Conservation Authorities were isolated from the count as well; leaving 94 woodlots between 0.2 and 1 ha that the municipality has jurisdiction over. Seven of these are in urban areas. The 7 woodlots between 0.2 and 1 ha within urban areas, where the Municipality would have jurisdiction, would also be subject to Planning Act application processes. Some urban woodlots could be in jeopardy if an owner began to clear them, prior to an application. 2.7. Individual Tree Protection With regard to individual trees, some highly urban municipalities have tree by-laws that protect individual trees and some municipalities have designated heritage trees. Clarington has some trees noted as part of the heritage conservation district; however individual heritage tree designation has not occurred. To provide individual tree protection in urban areas only, the Municipality should have an up-to-date tree inventory of municipal street trees, parks and green spaces and an urban forest strategy for both public and private lands. Clarington, to date, has not undertaken an urban forest strategy for our different urban areas. An urban forest strategy is a plan that is intended to provide direction on the protection, maintenance and enhancement of the urban tree canopy. It considers all trees within an urban area, including trees in private yards, street trees, parks, greenspaces and woodlands. An inventory of trees on boulevards in urban areas and hamlets was completed in 2012 at which time there were 17,913 trees; 2,466 of which were ash. Information that was collected included; location (includes both street number and name, and GPS co- ordinates), species, size (diameter at breast height), condition, and comments (such as maintenance need and priority, proximity to utility lines, traffic signals and signs, insect 15-6 1- i; I Municipality of Clarington CLD-013-16 Page 7 and disease problems). To carry out an urban forest strategy the inventory would need to be updated and expanded to include parks, greenspaces and woodlands and a determination of how to address private trees in urban areas. 2.8. Climate Change Ostensibly the reason Ms. Racansky made her delegation in January was to address climate change and the relationship between woodlands, tree clearing and climate change. Healthy trees and woodlands play an important role in climate resilience, and economic, environmental, social, and public health benefits. There is no doubt that there is a relationship between tree clearing and ecological function and thus climate change. Further, some highly urban municipalities are using tree by-laws to take action on climate change adaptation and mitigation. Currently, the Municipality does not have an overall climate change strategy; however, at the May 2, 2016 Council meeting Council approved Report PSD-030-16 which authorizes staff to become involved with Durham Region in a Municipal Energy Plan. The Municipal Energy Plan is an encompassing plan that will address a number of operational strategies and items, it could also include an urban forest strategy. 2.9. Applications and Enforcement According to our records, dating back to 2000, there has been a total of 9 applications submitted for permission to remove trees. Only 1 charge has been laid which was against a company who undertook tree removal prior to receiving the approval of their plan of subdivision application. Staff report that, while we receive the occasional call regarding tree removal, those calls typically do not fall within the scope of Clarington's Tree By-law. i 3. Concurrence This report has been prepared in conjunction with Planning Services and reviewed by f` Andrew Allison, Municipal Solicitor, Fred Horvath, Director of Operations and Tony Cannella, Director of Engineering Services who concur with the recommendations. 4. Conclusion Clarington's Tree By-law was enacted in 1997. Over the past 19 years many new approaches have been instituted through provincial legislation governing Clarington as well as external agencies such as the conservation authorities. Upon thorough review, staff determined that of the woodlots governed by Clarington's Tree by-law, which only i. applies to 0.2 ha to 1 ha woodlots, 7 are in urban areas. This equates to approximately I 4 acres of land. Based on planning forecasts, staff anticipate that these lands would be built out within 30-40 years and the fate of any trees located within these 4 acres would be determined through future planning applications. I IIS 15-7 Municipality of Clarington CLD-013-16 Page 8 Recognizing that to implement a policy which governs individual trees requires significant staff resources, it is recommended that an urban forest strategy be developed. Such a strategy will build on the work already undertaken through the initial tree inventory, but will require additional work to update the inventory. As well, the urban forest strategy will support the staff investment into the Durham Region Municipal Energy Plan and will form part of the steps to address climate change through a more sustainable approach. Operations Staff will include funding for an urban forest strategy in the 2017 budget for Council's consideration. 5. Strategic Plan Application The recomme # ns tai ed ' this report conform toithe Strategic Plan. Submitted by: Reviewed by: �_ /6.�Mne Ure tree, BA, CMO Franklin Wu, Municipal Clerk Chief Administrative Officer Staff Contact: Anne Greentree, Municipal Clerk, 905-623-3379 ext. 2102 or agreentree@clarington.net Attachments: None The following is a list of the interested parties to be notified of Council's decision: Libby Racansky CAG/FL 15-8 Clarhqgton Clerk's Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: June 20, 2016 Report Number: CLD-023-16 Resolution: File Number: By-law Number: Report Subject: Fence Cost Sharing By-law Recommendations: 1. That Report CLD-023-16 be received; 2. That the By-law attached to Report CLD023-16, as Attachment 1, be passed; and 3. That all interested parties listed in Report CLD-023-16 and any delegations be advised of Council's decision. i i i' C i' I I` is I' i I 15-9 Municipality of Clarington Report CLD-023-16 Page 2 Report Overview This report is to correct an omission in Clarington's Fence Cost Sharing By-law. 1 . Background In 2011 Clarington Council passed By-law 2011-045; a By-law to provide for the apportionment of costs of Division Fences. This by-law details a process to assist residents with their responsibilities for the apportionment of costs and payment in relation to division fences and the action available to pursue payment from an `unwilling participant.' 2. Proposal In using this by-law, it has come to staff's attention that a critical word was inadvertently left out. Presently, Section 6.2(a), in part, reads: "the Adjoining Owner shall pay fifty (50) percent of the cost or fifty (50) percent of the Actual Cost whichever is less." This wording results in the terms 'cost' and 'Actual Cost' having the same meaning. This section should read "the Adjoining Owner shall pay fifty (50) percent of the Basic Cost or fifty (50) percent of the Actual Cost whichever is less." Basic Cost is a defined term within the by-law. 3. Concurrence Not Applicable 4. Conclusion It is respectfully recommended that the attached by-law be forwarded to Council for passage. 15-10 Municipality of Clarington Report CLD-023-16 Page 3 Strategic Plan Application Not applicable. Submitted by: eviewed by: Anne Greentree r Willi Wu, Municipal Clerk Chief Administrative Officer Staff Contact: Anne Greentree, Municipal Clerk, 905-623-3379 ext. 2102 or agreentree@clarington.net Attachments: Attachment 1 — Draft Amending By-law -law There are no interested parties to be notified of Council's decision. I i i CAG/TM i` it i i i I- 15-11 Attachment 1 to Municipality of Clarington Report CLD-023-16 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW 2016- Being a by-law to amend Fence Cost Sharing By-law 2011-045 WHEREAS the Council of The Corporation of the Municipality of Clarington deems it advisable to amend Fence Cost Sharing By-law No. 2011-045. NOW THEREFORE Be It Resolved That the Council of the Corporation of the Municipality of Clarington enacts as follows: 1. Section 6.2(a) of By-law 2011-045 is amended by deleting the word "cost" from the first line and replacing with the words "Basic Cost." 2. This by-law shall come into force and take effect on the date that it is approved by Council. PASSED this day of July, 2016. Adrian Foster, Mayor C. Anne Greentree, Municipal Clerk 15-12 i' CI-Iff-ingtoll Clerk's Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: June 20, 2016 Report Number: CLD-024-16 Resolution Number: File Number: C12.MU By-law Number: Report Subject: Appointment to the Clarington Museums and Archives Board Recommendations: 1. That Report CLD-024-16 be received; 2. That Grant Taullie Thompson be thanked for his contribution to the Clarington Museums ` P g and Archives Board; i 3. That the vote be conducted to appoint one citizen representative for a term ending December 31, 2018 or until a successor is appointed, to the Clarington Museums and Archives Board for the Municipality of Clarington, in accordance with the Appointments to Boards and Committees Policy; and I 4. That all interested parties listed in Report CLD-024-16 be advised of Council's decision. j i l i i 15-13 Municipality of Clarington Report CLD-024-16 Page 2 Report Overview This report is intended to provide background information, regarding a vacancy on the Clarington Museums and Archives Board. 1 . Background 1 .1 Clarington Museums and Archives Board (CMAB): The CMAB is a volunteer Municipal Service board established in 2001 by the Municipality of Clarington Council to manage the Clarington museums and archives. Board members are ultimately responsible to the Municipality of Clarington Council and are bound by By-law 2012-093, which states that the composition shall be comprised of a maximum of 12 voting members comprised of, as reasonably as possible: 8 Public Representatives being two members from each ward; 1 member representative of the Friends of the Museum; • 1 member representative of the Newcastle Village and District Historical Society; and • 2 appointed members of Council Grant Taullie Thompson was appointed to the CMAB in April, 2015, as a Ward 4 representative for a term ending in December 31, 2018 or until a successor is appointed. The Municipal Clerk's Department received his resignation on May 25, 2016. Following Council's appointments in April 2015, all unsuccessful candidates were advised that their applications would remain on file for consideration should a vacancy occur. Accordingly, the Municipal Clerk's Department contacted previous applicants (and any additional applications received since the appointments were made) to determine whether they wish to put forward their name for consideration. At the time of writing of this Report, the following applicants wish to be considered for appointment to the Clarington Museums and Archives Board: • Darlene Rich (Ward 4) • James Hodge (Ward 3) Applications have been circulated under separate cover as they contain personal information. 2. Concurrence Not Applicable 15-14 Municipality of Clarington Report CLD-024-16 Page 3 3. Conclusion In order to fulfill the requirements of the Terms of Reference of the Clarington Museums and Archives Board, it is recommended that one of the following be appointed to the Clarington Museums and Archives Board, as the Ward 4 representative, for a term ending December 31, 2018- * Darlene Rich James Hodge 4. Strategic Plan Application Not applicable. Submitted by: Reviewed by.- Anne y:Anne Greentree nklin Wu, Municipal Clerk / Chief Administrative Officer Staff Contact: Michelle Chambers, Committee Coordinator 905-623-3379 ext. 2106 or mchambers@clarington.net I Attachments: is Attachment 1 - Museum and Archives Board Composition Matrix (Distributed Separately) Attachment 2 - Confidential Applications (Distributed Separately) i The following is a list of the interested parties to be notified of Council's decision: P Darlene Rich James Hodge Michael Adams, Executive Director, Clarington Museums & Archives i` 15-15 Clad[W11 Corporate Services Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. i Report To: General Government Committee Date of Meeting: June 20, 2016 Report Number: COD-015-16 Resolution: File Number: RFP2016-3 By-law Number: Report Subject: Provision of Employee Group Benefits Recommendations: i 1. That Report COD-015-16 be received; 2. That Sun Life Financial be awarded the contract for the provision of Employee and Dependent Life, Long Term Disability, Extended Health and Dental coverage for a five (5) year term with a review at the conclusion for possible renewal of further terms pending satisfactory service and acceptable conditions; 3. That the Purchasing Manager be authorized to negotiate with Chubb Insurance Company of Canada, being the Municipality's current provider of Accidental Death and Dismemberment a renewal of the existing agreement. This agreement to be reviewed at the conclusion for possible renewal of further terms pending satisfactory service and E acceptable conditions; 4. That the Purchasing Manager be authorized to execute administrative agreements as required for the current and future renewals, subject to satisfactory service and acceptable terms; and 5. That all interested parties listed in Report COD-015-16 and any delegations be advised of Council's decision by the Purchasing Division. I' i i I i I! k' i7 4 16-1 Municipality of Clarington Report COD-015-16 Page 2 Report Overview To request authorization from Council to award Request for Proposal RFP2016-3 for the Provision of Employee Group Benefits. 1. Background The Municipality of Clarington has been with Great West Life (GWL) for Extended Health and Dental benefits, Life Insurance and Long Term Disability (LTD) benefits since 2008 and with Chubb Insurance for Accidental Death and Dismemberment (AD&D) since that same time. With the increased renewal rates and length of time with the current carrier it was time to go back to market to test the competitiveness of the market costs compared to the current carrier's costs, review alternate underwriting arrangements and to explore the service capabilities of the available carriers. Buffett Taylor Employee Benefits Consulting was contracted to assist the Municipality with the development of the Request for Proposal (RFP) to source a qualified firm(s) for provision of Employee Group Benefits as required by the Municipality of Clarington. RFP2016-3 was issued by the Purchasing Services Division and advertised electronically on the Municipality's website. The RFP was structured on the price-based two envelope RFP system. Notification of the availability of the document was also posted on the Ontario Public Buyer's Association website. Ten (10) companies downloaded the document. The RFP for benefits coverage included all employee benefits; employee and dependent Life Insurance, Optional Life, Long Term Disability (LTD), Extended Health and Dental benefits, and Accidental Death and Dismemberment (AD&D). Coverage was intended to cover all levels of municipal staffing, including approximately 374 employees and retirees. The RFP closed on Friday, April 29, 2016. 2. Employee Group Benefits The RFP stipulated that bidders were to provide their responses to a series of questionnaires specific to each area. This was to allow for the providers to be evaluated in a consistent manner while bringing to the forefront any deviations between the Municipality's current plans and the proposed plans. Bidders were able to create and submit proposals for any of the following: AD&D, Life & LTD, Health and Dental or any combination of the aforementioned. Each Proponent was to include within their proposal information and rates for both Traditional Group Insured plans as well as Administrative Services Only (ASO) plans. 16-2 Municipality of Clarington Report COD-015-16 Page 3 A total of five (5) submissions were received by the closing date and time. (See Attachment 1 for Summary of Firms who submitted a Proposal). Each benefits provider submitted a comprehensive proposal addressing all issues contained within the RFP document. ; The submissions were reviewed and scored by Buffett Taylor in accordance with the established criteria as outlined in the RFP. Some of the areas on which the submissions were evaluated were as follows: • Matching of existing plan design • Experience and Qualifications of the Firm • Transition Process including enrollment packages, data management services, etc. • Deviations between existing plan and the proposed new plan • Rate Guarantee Period • Responses to Financial Questionnaire Project Schedule The following three firms met the established threshold of 80% for Phase 1 and were invited to present to the Municipality's evaluation team (Corporate Services — HR/Payroll/Purchasing and the Director of Finance) and Buffett Taylor: Great West Life Assurance Company, Green Shield Canada and Sun Life Financial. h The pricing envelopes for the three aforementioned Companies were opened and i evaluated by Buffett Taylor. Taking into account all of the above, Sun Life Financial has met the Municipality j requirements with the most savings overall for all benefits except AD&D. Some things to note are as follows: • Extended Health and Dental benefit rates have been guaranteed for 16 months. • For Health and Dental benefits the Incurred But Not Reported (IBNR) reserves will be applied at the 1St renewal for health and dental. The current IBNR with GWL will most likely be used up with claims submitted up to and including the end of the current contract with GWL. With changing carriers, employees will have to submit for all claims not yet reported within a time frame for reimbursement. Therefore, a j new reserve will be built into our first renewal with Sun Life. • Sun Life applied a 15% renewal cap at first renewal and was the only bidder to provide a renewal commitment. • Sun Life no longer offers a $10,000 pooling threshold and this would be increased to a $15,000 pooling level. This is not a plan change, but does take into account an extra $5,000 worth of claims for,each individual who currently hits the pooling level of $10,000. With the increased pooling level and rising costs of treatments this may help lower our overall pooling cost renewals. The increase in pool level was noted within each of the Proposals received. • Sun Life's pricing is based on Prior Authorization for drugs, which does apply under ' our current carrier, GWL (however is not noted in the booklets). • Life Insurance rates have been guaranteed for 40 months and LTD for 28 months. 1 b-3 is Municipality of Clarington Report COD-015-16 Page 4 • All existing insurance coverages are grandfathered. Refer to Confidential Attachment 2: Buffett Taylor's letter— Group Benefits Marketing Summary and Recommendation for further information. For AD&D two Proponents responded, Manulife and Sun Life, however neither proponent met the passing threshold for this standalone coverage. Given that Sun Life met the passing threshold in Extended Health and Dental and Life & LTD their submission for AD&D was reviewed. Although the proposed increase in the AD&D annual premium is not significant, the recommendation is not to award the AD&D portion as part of this RFP due to the proposed price increase (31.6% or approximately $5,000 per year) as well as the plan deviations proposed. Purchasing is requesting authorization to negotiate with CHUBB to continue providing AD&D coverage to the Municipality. Purchasing contacted CHUBB to find out if they would be interested in continuing to provide AD&D to the Municipality and was advised by CHUBB that they were willing to continue to provide this service with no change to current rates. During the conversation CHUBB also advised that they had upgraded their Policy and are now able to include Coma and Brain Damage endorsements. 3. Financial Premium Program: Carrier: Chubb Insurance Benefit: Accidental Death & Dismemberment (AD&D) Dollar Value: Current annual cost $15,846 Carrier: Sun Life Financial The total annual savings for the Municipality, under a fully insured basis for all benefits, except AD&D, is $549,055 and for the rate guarantee period is $1,140,564 based on current Great West Life annual premiums; • Extended Health and Dental annual savings are $242,729, and for rate guarantee period (16 months) is $323,638. • Life and LTD annual savings are $306,326, and for rate guarantee period (40 and 28 months respectively) is $816,926. Benefits: Extended Health and Dental/Employee & Dependent Life/LTD Insurance Dollar Value: Approximately $2,720,837 annually The value of the five (5) year contract is approximately $2.7 million annually (excluding applicable taxes) for the Life, LTD, Heath and Dental benefits. Ongoing costs beyond the rate guarantee periods are subject to acceptance of annual renewal rates, as per insurance industry renewal requirements. We will continue to review cost containment measures. 16-4 i` Municipality of Clarington Report COD-015-16 Page 5 ASO Program: Under an ASO funding arrangement, the Municipality would be at full risk for paying the claims as well as the associated ASO fees. It is hard to predict how claims will trend moving forward however the current industry trend is that claims continue to rise which increases claims cost. Insured Funding Arrangement Administrative Services Only (ASO) Definition Municipality is fully-insured and Municipality is self-insured and pays premiums to the insurance funds actual costs of paid claims carrier. The premium rates are plus ASO expenses using an fixed for a year, based on the insurance carrier to adjudicate and number of employees enrolled in pay the claims. the plan each month. Risk Assumptions Insurer assumes the risk and Employer assumes all the risks guarantees benefits as per the and the insurer only administers group contract the benefits as per the group contract Premiums Premiums are determined by the Costs determined by actual claims insurance company to pay experience and required total anticipated claims plus expenses charges (ASO expenses) Premium If claims exceed estimates based If claims exceed estimates based Renewals on premiums paid (shortfall) on premiums paid Municipality insurer absorbs, however pays for funding shortfall upon premiums and reserves will be renewal and premiums will be adjusted at renewal adjusted based on claims experience Reserves Maintained by the insurer Would need to be established and maintained by the Municipality Sun Life Quote Premium decrease of 10.8% on Premium decrease of 0.5% on health and dental annually health and dental annually not available for LTD, Life or ADD r Pooling Charges Percentage of paid claims based Percentage of paid claims based on block of business on own experience and pooled r block Expense Charges Covered in the cost of the Becomes an additional layer of (i.e. Administrative/ premium paid to the Insurance cost to the Municipality on top of Overhead or other Provider the actual claim paid allocated costs as illustrated below) i . i. 16-5 Municipality of Clarington Report COD-015-16 Page 6 Claim Illustration: (Information shown below is for illustration purposes only and does not reflect an actual claim but rather demonstrates the minimal difference between the funding arrangements.) Insured Funding Arrangement Administrative Services Only (ASO) $1 premium paid $1 claim paid $1 premium inclusive of: Full $1 claim paid by employer • $0.81 claims cost Plus • carrier expense charges • $0.19 expense charges Claim Paid out $1.00 Claim paid out $1.00 Company Cost/Overhead $0.24 ASO Admin Cost $0.22 Total Cost of Claim to Cost to Municipality $1.22 Insurance Company $1.24 Net Difference: ($0.02) Alternate ASO costs based on the proposed ASO fees is an estimated first year annual decrease of 0.5% or approximately -$10,424 compared to pre-RFP rates currently being paid to GWL. The estimated annual ASO cost will fluctuate however depending on actual claims trending. Generally speaking, moving to an ASO or self-funding arrangement is best suited to the scenario where the following factors are present: history of premiums paid are significantly higher than benefit actual costs, or where the employee group usage is below industry trends. In those scenarios, there are sufficient anticipated cost savings to establish a fund to cover the financial risk of the self-insured program. In the Municipality's current scenario, the benefit usage trends consistently with market trends, resulting in only a small savings in moving to an ASO arrangement. Due to health care future risks around things like specialized drugs, it is not recommended at this time to move to an ASO arrangement as annual financial exposure is a cause for concern with no sufficient funds to build up internal reserves. The Municipality has successfully participated in self-funding arrangements outside of employee benefits where the above factors were present i.e. general municipal liability. Municipal Staff will continue to monitor these types of opportunities in the future. Each Proponent was asked to comment on whether they believed there was any possible savings under an ASO funding arrangement. All responded that there would be possible immediate savings due to the current provider using up their reserves for historical claims; however, the Municipality would then be required to initiate a similar reserve-type fund. Also, there would not be any expected significant future savings given the increasing claims trending, increasing pool charges due to continuous increasing cost of biogenetic drugs etc. in the market. A Proponent even commented that in some cases, employers who made the switch to ASO funded plans are now moving back to an insured funding arrangement. Based on the minimal savings offered by moving to an ASO funding arrangement at this time, the insured funding arrangement continues to be the recommended funding arrangement for Clarington. 16-6 C Municipality of Clarington Report COD-015-16 Page 7 4. Concurrence The Director of Finance, Nancy Taylor, participated as part of the Evaluation team, included comments in the report and concurs with the recommendation. 5. Conclusion It is respectfully recommended to award the contract for the provision of Employee and Dependent Life, Long Term Disability, Extended Health and Dental Coverage to Sun Life Financial and to continue under an Insured Funding Arrangement and the Accidental Death and Dismemberment coverage with Chubb Insurance Company, each for a five (5) year term. At the conclusion, or throughout the term as deemed appropriate, a review will be undertaken, for consideration of renewal or market competition. i The transition to the new provider is an extensive undertaking. It is targeted to start mid- July with Buffett Taylor assisting with the transition as included in their consultant bid submission. The preparation, data transfer and initiation of all documentation including L sign-up etc. will take a minimum of a few months. Staff will receive information regarding the change in Benefit carrier and each will receive an employee package. Subject to agreement with Sun Life, the Municipality would be looking for an effective date of October 1, 2016 or by the Municipality's current renewal date of November 1, 2016 as appropriate. Sun Life Financial have assured the Municipality that it is comfortable with conducting a smooth transition to the new plans. 6. Strategic Plan Application I! The recommendations contained in this report conform to the Strategic Plan. i r, Submitted by: Reviewed by: N49F-6e' Marano, H.B. Sc., C.M.O. Franklin Wu, Director of Corporate Services Chief Administrative Officer l Staff Contact: David Ferguson, Purchasing Manager, 905.623.3379 Ext 2209 or dferguson@clarington.net Attachments: Attachment 1: Proposals Received Confidential Attachment 2: Buffett Taylor's letter— Group Benefits Marketing Summary and Recommendation List of interested parties to be notified of Council's decision is on file in the Purchasing Services Department. MM/DF/sm 16-7 Attachment 1 to Municipality of Clarington Report COD-015-16 Municipality of Clarington Proposals Received RFP2016-3 Provision of Employee Group Benefits Bidder Great West Life Sun Life * Green Shield Canada Desjardins Financial Security Manulife *Bidders who were shortlisted. 16-8 Cladiwa Corporate Services Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. I Report To: General Government Committee Date of Meeting: June 20, 2016 Report Number: COD-017-16 Resolution: File Number: CL2016-10 By-law Number: Report Subject: Lambs Lane Reconstruction Recommendations: 1. That Report COD-017-16 be received; 2. That Nick Carchidi Excavating Limited Inc. with a total bid amount of$1,636,675.35 (net H.S.T. Rebate), being the lowest compliant bidder meeting all terms, conditions and specifications of Tender CL2016-10 be awarded the contract for road reconstruction work on Lambs Lane as required by the Engineering Services Department; 3. That the funds required for this project in the amount of$2,072,500.00 (net HST Rebate) including the Municipality's construction costs of $585,578.46 (net HST Rebate), the Region of Durham's construction costs of$1,051,096.89 and other related costs such as survey, design, contract administration, utilities relocations, materials testing and contingencies of $435,824.65 (net HST Rebate) be drawn from the following accounts: Lambs Lane Reconstruction 110- 32-330-83445-7401 $ 805,000.00 Region of Durham's Portion 100-00-000-00000-1010 $1,267,500.00 j. 4. That all interested parties listed in Report COD-017-16 and any delegations be advised of Council's decision by the Purchasing Division. 16-9 i; Municipality of Clarington Report COD-017-16 Page 2 Report Overview To request authorization from Council to award Tender CL2016-10 for road reconstruction work on Lambs Lane. 1. Background Tender specifications were prepared by CIMA and provided by the Engineering Services Department for the road reconstruction work required on Lambs Lane from Odell Street to Fourth Street including First and Third Street from Lambs Lane to Elgin Street in Bowmanville. Tender CL2016-10 was issued by the Purchasing Services Division and advertised electronically on the Municipality's website. Notification of the availability of the document was also posted on the Ontario Public Buyer's Association website. Fourteen (14) companies downloaded the document. The Tender closed on Thursday, June 9, 2016. 2. Lambs Lane Reconstruction Four submissions were received in response to the tender call. Bids were reviewed and tabulated (see Attachment 1). All submissions were deemed to be compliant. After review and analysis of the submissions by the Consultant, Engineering Services Department and the Purchasing Services Division, it was mutually agreed that the low bidder, Nick Carchidi Excavating Limited Inc. be recommended for the award of contract CL2016-10 for the completion of the road reconstruction on Lambs Lane. Nick Carchidi Excavating Limited Inc. has done work for the Municipality in the past and the level of service has been satisfactory. 3. Financial and Budget Considerations The cost for this project is $2,072,500.00 (net HST Rebate) which includes construction cost of$1,636,675.35 (net HST Rebate) and other related costs such as survey, design, contract administration, utilities relocations, materials testing and contingencies of $435,824.65 (net HST Rebate). The Region of Durham will be funding $1,267,500.00 (Net HST Rebate) which represents the cost of the watermain and sanitary servicing and their contribution to the road related items associated with the work they require. The Municipality's portion will be $805,000.00 (net HST Rebate). 16-10 i Municipality of Clarington Report COD-017-16 Page 3 Funding required for this project will be drawn from the following Engineering accounts: Lambs Lane Reconstruction 110-32-330-83445-7401 $ 805,000.00 Region of Durham's Portion 100-00-000-00000-1010 $1,267,500.00 i Queries with respect to the department needs should be referred to the respective Department Head. 4. Concurrence This report has been reviewed by Tony Cannella, Director of Engineering Services who concurs with the recommendation. i 5. Conclusion It is respectfully recommended that Nick Carchidi Excavating Limited Inc. with the lowest compliant bid of $1,636,675.35 (net H.S.T. rebate) be awarded the contract for the Lambs Lane Reconstructions as per the terms, conditions and specifications of Tender CL2016-10. 6. Strategic Plan Application The recommendations contained in this report conform to the Strategic Plan. i I� Submitted by: Reviewed by: z A arie Marano, H.B. Sc., C.M.O. ranklin Wu, Director of Corporate Services Chief Administrative Officer 1 64�y/,�W Nancy T lor, BYA, CPA, CA., Director of Finance/Treasurer i Staff Contact: David Ferguson, Purchasing Manager, 905.623.3379 Ext 2209 or f dferguson@clarington.net � Attachments: Attachment 1 -Tabulation of Bid Summary Attachment 2 — Memo from Engineering List of interested parties to be notified of Council's decision is on file in the Purchasing k Services Department r: I MM/DF/sm 16-11 Attachment 1 to Municipality of Clarington Report COD-017-16 • Municipality of Clarington Summary of Bid Results Tender CL2016-10 Lambs Lane Reconstruction Bidder Total Bid Total Bid (including HST) (net HST Rebate) Nick Carchidi Excavating Limited Inc. $1,817,455.92 $1,636,675.35 Hardco Construction Ltd. $2,133,890.87 $1,921,634.82 Coco Paving $2,142,792.82 $1,929,651.30 Dave Boyle Excavating Inc. $3,301,040.58 $2,972,689.29 16-12 Attachment 2 to Municipality of Clarington Report COD-017-16 MEM 1 TO: David Ferguson, Purchasing Manager I I FROM: Ron Albright, Assistant Director, Engineering Services f DATE: June 13, 2016 I I l RE: Lambs Lane Reconstruction CL2016-10 The Engineering Services Department has reviewed the submissions for CL2016-10 and offers the following comments. The limits of the project are Lambs Lane from Odell Street to Fourth Street including First and Third Street from Lambs Lane to Elgin Street', in Bowmanville. Prior to completing the design, a Public Information Centre was held on April 7, 2016 to review i the project with the public and to get their input regarding the proposed works. 4 I; The Municipality of Ciarington is working in cooperation with the Region of Durham, who Will be replacing the watermain and sanitary sewer as part of this project. Lambs Lane is j currently constructed to a rural cross section with no storm sewer or sidewalk. Upon completion of the works, Lambs Lane, First Street and Third Street will be reconstructed to an urban standard with new concrete curb and gutter, localized storm sewer, granular road base and asphalt. 1 The low bidder on this contract was Nick Carchidi Excavating Limited. Based on past { experience with this contractor, we recommend the contract be awarded to Nick Carchidi Excavating Limited in the amount of$1,817,455.92 inclusive of HST, or $1,636,675.35 net of HST rebate. �. The portion of the contract that will be funded by the Region of Durham is $1,167,196.82, inclusive of HST, or$1,051,096.89 net of HST rebate, which represents the cost of the watermain and sanitary servicing and their contribution to the road related items associated with their works. The portion of the contract that will be funded by the Municipality is $650,259.10 inclusive of HST, or$585,578.46 net of HST rebate. l i 16-13 Attachment 2 to Municipality of Clarington Report COD-017-16 Lambs Lane Reconstruction, CL2016-10 2 June 13, 2016 A contingency amount of approximately 10%of construction costs is required for this project, based on past experience. Therefore, including other costs such as survey, design, inspection, contract administration, material testing, utility relocation, contingency and net.HST costs, the Engineering Department advises of the following funding for Clarington's share of the project. t Construction Cost, Based on Low Bid (net $585,578.46 of HST) Other Costs (net of HST) $219,421.54 Total Project Cost $805,000.00 i Allocated Financing Lambs Lane Reconstruction (2016), 110-32-330-83445-7401 $926,875.00 Unexpended Funds $121,875.00 * A more detailed breakdown to be provided to Finance to provide necessary information for tracking of Tangible Capital Assets (TCA). Considering all project costs, there is sufficient funding available and the Engineering j Dept, recommends that the Purchasing Dept. move forward with award of the contract 1 based on the above apportionments. Should you have any further questions, please feel free to contact the undersigned. f • i i • 3 I I 16-14 Attachment 2 to Municipality of Clarington Report COD-017-16 Lambs Lane Reconstruction, CL2016-10 3 June 13, 2016 I Regards, i on Albright, P. Eng. Assistant Director, Engineering Services RA/kr/n( i Pc: Nancy Taylor, Director of Finance A.S. Cannella, Director of Engineering Service I SUNICREST o j YANSTONE COURT SA 1LE FOURTH STREET j I ca nr i �'�o su!lsEraoAO � r�' .SUtuIERFS:IOOT � s+ i [,T THIRD fiREET Iv' FREDRICKAVENIE yETERAH3 N' 2 TL EOSALIAVENUE �, fECOND STREET IORM_EIE CT 1 REHOERAVENUE �. g;NICSTST SAUNOERSAVENUE IT.0 aoaTvE d H I r 0D STRE ET MULST O SORWIO OT ' COIICESSgN 3TREETYIEST GQNCE$SKrY STREETWEST CONCE35KKI5T EAST I" "BOWMANVIL�L'E �''�' LAMBS LANE RECONSTRUCTION ji (I f c. ,II ir I 16-15 Finance Department Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. t Report To: General Government Committee Date of Meeting: June 20, 2016 Report Number: FND-009-16 Resolution: r File Number: By-law Number: Report Subject: Budget Meeting Structure and 2017 Budget Timetable Recommendations: It is respectfully recommended that the General Government Committee recommend to Council the following: 1. That Report FND-009-16 be received; 2. That the traditional budget meeting structure be revised to establish a separate Special General Government Committee meeting for External Agencies and delegations to the budget to be heard generally the business day prior to the Special General Government Committee meeting for annual budget deliberations; 3. That the budget timetable for 2017 be approved as follows: l I` i -November 4, 2016 — Budget Education Workshop r -January 27, 2017 — Special General Government Committee- External agencies and delegations to the 2017 budget -January 30, 2017 — Special General Government Committee- 2017 Budget deliberations I -February 6, 2017 — Council Ratification of 2017 Current and Capital Budgets; 4. That the meeting schedules for 2016 and 2017, previously adopted by Council, be amended to include the related special committee meetings for the 2017 Budget; and 5. That the External Agencies be advised of the revised budget meeting structure and 2017 dates. i h 17-1 Municipality of Clarington Page 2 Report FND-009-16 Report Overview The purpose of this report is to consider amending the traditional budget meeting structure to establish a separate day for consideration of the external agencies budget requests and to advise of the proposed budget dates for 2017. 1 .0 Background 1.1 At a meeting held on April 11, 2016, Council approved Resolution #GG-191-16: That Staff be directed to prepare a report to the General Government Committee on the structure of the Special Committee meeting for the budget, including having a separate public meeting for the members of the public and organizations to make representations on the budget. 1.2 Traditionally, the budget deliberations are conducted through a Special General Government Committee meeting held on a Friday. At this meeting, all external agencies as well as any delegations to the budget are heard, immediately followed by the budget report being presented and the deliberations then following. 1.3 Due to the number of external agencies that are now involved in the budget process, the bulk of the day is often dominated by discussions of the various agency requests, leaving the time somewhat restricted for deliberations on the municipal current and capital budgets. 1.4 It is proposed going forward that an additional Special General Government Committee meeting be called generally on the business day preceding the planned municipal budget deliberations with the additional meeting intended to specifically allow for presentations, discussion and dialogue with external agencies and any other delegations. These delegations by the agencies would be specific to their budget requests. Decisions on their budget request would be made at the full Special General Government Committee meeting for the full municipal budget at the subsequent budget meeting. This will provide for the full Special General Government Committee meeting for the municipal budget to be dedicated specifically to municipal capital and current budget issues and final decisions on agency requests. 17-2 Municipality of Clarington Report FND-009-16 Page 3 2.0 2017 Proposed Budget Dates 2.1 A proposed timetable is being recommended by staff, taking into consideration the above recommendation regarding external agencies, timing required for necessary returned roll information, compilation and printing requirements, distribution in advance of the budget of at least 10 days, existing meeting schedules, and the Region of Durham budget dates. 2.2 The proposed timetable is as follows: Friday, November 4, 2016 Budget Education Workshop i Friday, January 27, 2017 Special General Government Committee- External agencies and delegations to the 2017 budget (anticipated half day) Monday, January 30, 2017 Special General Government Committee- 2017 Budget deliberations Monday, February 6, 2017 Regular Council- 2017 Budget ratification f 2.3 The location for the budget education workshop is still to be finalized. 3.0 Concurrence - Not applicable i 4.0 Conclusion i 4.1 In order to address Council's concern regarding both having the opportunity for external agencies and'delegations to have ample opportunity to address Council as well as having Council have ample opportunity to deliberate on the municipality's current and capital budgets, it is recommended that the traditional budget meeting structure be revised to establish a separate Special General I f' 17-3 Municipality of Clarington Report FND-009-16 Page 4 Government Committee meeting for External Agencies and delegations to the budget to be heard generally the business day prior to the Special General Government Committee meeting for annual budget deliberations. 4.2 Proposed budget dates for 2017 are also included in this report to give greater notice to set aside those dates in advance. Strategic Plan Application The recommendations contained in this Report conform.to the Strategic Plan. Submitted by: c, `� �:. .Lj Reviewed by: Nancy' aylor, YBA, CPA, CA' anklin Wu, Director of Finance/Treasurer Chief Administrative Officer NT/nt Staff Contact: Nancy Taylor, Director of Finance/Treasurer, 905-623-3379 ext. 2602 or ntaylor(c)-clarington.net Attachments: N/A The following is a list of the interested parties to be notified of Council's decision: Clarington Public Library Firehouse Youth Centre Visual Arts Centre of Clarington Clarington Museums and Archives Community Care Durham Bowmanville Older Adult Association Newcastle Community Hall Board Orono Cemetery Company 17-4 Glarbgton Finance Department Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Government Committee Date of Meeting: June 20, 2016 Report Number: FND-010-16 Resolution: File Number: By-law Number: Report Subject: Account Set-up One Fund High Interest Savings Account Recommendations: It is respectfully recommended that the General Government Committee recommend to Council the following: 1. That Report FND-010-16 be received; 2. That the Chief Administrative Officer, Treasurer and Deputy Treasurer be authorized signatories to set up accounts with the One Fund High Interest Savings Account and that a combination of two of the signatories be required to authorize agreements and other documents and deliver such instructions to the One Fund. is i i' C i I; 17-5 Municipality of Clarington Page 2 Report FND-010-16 Report Overview The purpose of this report is to obtain approval to take advantage of the High Interest Savings Account offered though the One Fund by setting up the proper authorization of the signatories of the Chief Administrative Officer, Treasurer and Deputy Treasurer for the One Fund High Interest Savings accounts for The Corporation of the Municipality of Clarington. 1 .0 Background 1.1 The Municipality has a sound and solid investment policy as documented in Report FND-017-13 which was approved by Council Resolution C-411-13. This policy limits the Municipality's investment options to debt issued by Federal, Provincial or Municipal governments, Schedule I or II banks and the One Fund. 1.2 Section 418(1) of the Ontario Municipal Act R.S.O. 2001 provides the legislative authority to invest monies not immediately required for current operating purposes. Section 418(6) specifically states that only securities outlined in the Act can be invested in and proceeds to list all the eligible investment vehicles. Ontario Regulation 438/97 Eligible Investments and Related Financial Agreements further defines the qualified investments for a municipality. 1.3 The Municipality of Clarington has maintained a conservative investment policy. The primary investment objectives of the Municipality are the adherence to statutory requirements and the preservation of capital. Other investment objectives are the diversification of the investment portfolio, maintenance of liquidity to ensure funds are available as required and maximize rate of return while meeting the other objectives. 1.4 The Municipality regularly monitors the investments and checks the market for the suitable investments. The One Fund Investment Program is designed specifically for the municipal sector. It is jointly operated by LAS and CHUMS Financing Corporation. The Chums Financing Corporation is a subsidiary of the Municipal Finance Officers' Association of Ontario (MFOA). It is an approved investment fund for municipalities as per the Municipal Act. 1.5 Currently, the Municipality has two accounts with the One Fund both for Development Charges money. One is an Equity Fund and the other is a Bond Fund. Note that the Bond Fund consists of a "diversified selection of federal, provincial and municipal bonds maturing within five years, as well as high quality bank paper." It does not include other corporate bonds. 17-6 Municipality of Clarington Report FND-010-16 Page 3 1.6 The High Interest Savings Account (HISA) of the One Fund is strictly a savings account that meets the objectives of the Municipality's investment policy. It is offered by the One Fund through a Schedule I bank. It would be intended to maximize interest return with the high liquidity of a savings account. Currently the One Fund HISA is offering a bonus interest rate of 1.10% until July 31, 2016. This is a new product offering of the One Fund to allow municipalities a greater rate of return on a liquid investment based on combining balances to have bulk investment rates available. 2.0 Concurrence - Not applicable 3.0 Conclusion 3.1 In order to comply with banking procedures, a resolution is required to authorize the Chief Administrative Officer, Treasurer and Deputy Treasurer to be the approved signatures to establish accounts for The Municipality of Clarington with the One Fund High Interest Savings Account. The structure of the account is such that a combination of two of the signatures is authorized on behalf of the Corporation to sign agreements and other documents and deliver such instructions as may be required by the bank. Strategic Plan Application The recommendations contained in this report conform to the Strategic Plan. i r Submitted by: �/� Reviewed by: Nancy Yaylor, bBA, CPA, CA Kca4lin Wu, !; Director of Finance/Treasurer Chief Administrative Officer NT/cc Staff Contact: Nancy Taylor, Director of Finance/Treasurer, 905-623-3379 ext. 2602 or ntaylor clarington.net Attachments: N/A i The following is a list of the interested parties to be notified of Council's decision: One Fund i' 17-7 Finance Department Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Government Committee Date of Meeting: June 20, 2016 Report Number: FND-011-16 Resolution: i File Number: By-law Number: Report Subject: Annual Statement for the Development Charges Reserve Funds for the Year Ended December 31, 2015 Recommendations: It is respectfully recommended that the General Government Committee recommend to Council the following: 1. That Report FND-011-16 be received; and 2. That a copy of this report be posted on the Municipal website. I I. I j i j r I I i is 17-8 Municipality of Clarington Report FND-011-16 Page 2 Report Overview This report complies with the reporting requirements of Section 43 of Bill 98 to disclose the annual activity in the Development Charges Reserve Funds for 2015. It has been revised to comply with amendments to the Act effective for reporting January 1, 2016. 1.0 Background 1.1. In accordance with Bill 98, an Act to Promote Job Creation and Increased Municipal Accountability While Providing for the Recovery of Development Costs Related to New Growth, attachment #1 attached shows the activity in the Development Charges Reserve Funds for the year ended December 31, 2015, including opening and closing balances. 1.2. Attachment#2, #3 and #4 attached shows all assets whose capital costs were funded by development charges, the manner in which any capital cost not funded by development charges were funded, and other information as required by the Act. 1.3. This statement is compliant with Subsection 59.1(1) of the Development Charges Act. 2.0 Additional Information 2.1 For the year ended December 31, 2015, a total of 933 residential building permits were issued of various types. Approximately 597 units were anticipated for 2015 in the 2015 development charges background study. A total of 41 capital fund and 22 revenue fund projects have been financed by development charges. 3.0 Concurrence - Not applicable 4.0 Conclusion 4.1 It is respectfully recommended that the annual statement for the Development Charges Reserve Funds be received for information and made available to the public by posting on the Municipal website. 17-9 Municipality of Clarington Report FND-011-16 Page 3 Strategic Plan Application The recommendations contained in this report conform to the Strategic Plan. Submitted by: ,' , Reviewed by: Y Nancy T lor, A, CPA, CA ranklin Wu, Director of Finance/Treasurer Chief Administrative Officer NT/AY Staff Contact: Nancy Taylor, Director of Finance/Treasurer, 905-623-3379 ext. 2602 or ntaylor _clarington.net Attachments: Attachment#1 - Development Charges Reserve Funds Statement C, Attachment #2 - Capital Expenses Attachment #3 - Revenue Fund Expenses I i Attachment#4 - Committed Amounts from Prior Years' Budgets/Council Approvals There are no interested parties to be notified of Council's decision. I i r t G° i i 17-10 L Municipality of Clarington Development Charges Reserve Funds Statement Attachment #1 For the 2015 Year to Report FND-11-16 580 581 582 583 584 585 586 General Library Fire Protection Indoor Park Dev. & Operations Roads and Government Services Services Recreation Related Facilities Related Balance as of December 31, 2014 941,740 189,703 2,361',708 0 1,135,231 2,210,053 14,030,812 f Plus: Development Charge Proceeds (258,661) (577,881) (582,784) (3,633,680) (920,972) (568,057) (5,101,818) Accrued Interest Apportionment (11,003) (5,149) (28,794) 0 (15,020) (26,894) (171,675) Transfer from Revenue Fund 0 (69,579) 0 (86,939) (1,412) (5,764) 0 Transfer from Capital Fund 0 9,424 0 0 0 0 627 i Subtotal 269,664 662,033 611,578 3,720,618 937,404 600,715 5,274,120 Less: Amount Transferred to Capital Fund 0 0 23,201 0 595,203 65,047 2,598,972 Amount Transferred to Revenue Fund`* 110,529 170,130 1,401 3,048,597 81,320 4,648 606,034 Repayment of Interim Financing from Reserve Funds 0 161,704 0 672,021 0 0 0 Subtotal 110,529 331,834 24,602 3,720,618 676,524 69,695 3,205,006 Closing Balance as of December 31, 2015 1,100,875 519,902 2,948,684 0 1,396,111 2,741,073 16,099,926 Committed Amounts from Prior Years *** 581,224 231,596 203,961 1,150 449,450 844,822 5,967,013 Available at December 31, 2015 519,651 288,306 (2,744,724)11,150 946,661 1,896,251 10,132,913 Committed Amounts from 2016 Budget **** 270,000 233,936 0 2,806,764 706,500 1,053,000 5,301,441 Balance remaining of Interim Financing from Reserve Fun 0 0 0 3,157,912 0 0 0 Balance Available for Future Needs 249,651 54,370 2,744,724 5,965,826 240,161 843,251 4,831,472 c i` * See Schedule B Total Development Charges collected on behalf of the Region in 2015 $ 10,712,228.78 ** See Schedule C Less: amounts paid to the Region 10,605,816.78. *** See Schedule D Total Development Charges due to the Region at December 31, 2015 $ 106,412.00 **** 2016 Budget (includes 2016 debenture payments) Note: brackets = funds available, no brackets = shortfall i 17-11 I Attachment #1 to Report FND-11-16 r 587 Parking Total j i f. Balance as of December 31, 2014 275,284 21,144,530 Plus: Development Charge Proceeds (40,676) (11,684,528) Accrued Interest Apportionment (3,234) (261,770) Transfer from Revenue Fund (5,915) (169,607) Transfer from Capital Fund 0 10,051 Subtotal 49,824 12,125,957 Less: Amount Transferred to Capital Fund 0 3,282,422 Amount Transferred to Revenue Fund* 96 4,022,756 Repayment of Interim Financing from Reserve Funds 0 833,725 j Subtotal 96 8,138,904 Closing Balance as of December 31, 2015 325,012 25,131,583 Committed Amounts from Prior Years ** 22,790 8,302,005 Available at December 31, 2015 302,222 16,829,578 Committed Amounts from 2016 Budget **** 0 10,371,641 Balance remaining of Interim Financing from Reserve Fun 0 3,157,912 C Balance Available for Future Needs 302,222 3,300,024 See Schedule B ** See Schedule C ** See Schedule D 2016 Budget (includes 2016 debenture payments) Note: brackets = funds available, .no brackets = shortfall C r, 17-12 G I: Attachment #2 to Report FND-11-16 Municipality of Clarington i Development Charges Reserve Funds Statement For the 2015 Year Total Expenses D/C R/F Non D/C Capital Expenses For 2015 Financing Financing Description D/C - Emergency Services Bowmanville Firehall Expansion 2,299 2,299 0 Newcastle-Fire hal I Replacement 48,607 20,901 27,706 Mun Cap Wrks R/F 50,907 23,201 27,706 i D/C - Park Development & Related Facilities i i Longworth Park 67,185 60,466 6,718 Eng Prks Cap R/F Knox Park 105,318 94,786 10,532 Eng Prks Cap R/F Westvale Parkette 72,857 65,571 7,286 Eng Prks Cap R/F Foster Creek Park 320,961 288,865 32,096 Eng Prks Cap R/F Newcastle Leash Free Park 93,999 84,599 9,400 Eng Prks Cap R/F Springfield Parkette 1,018 916 102 Eng Prks Cap R/F 661,337 595,203 66,134 D/C - Operations New Equipment- 2014 Roads 59,503 34,870 3,874 Mun Cap Wrks R/F 20,759 Operations Equip R/F New Equipment- 2015 Roads 10,533 9,479 1,053 Mun Cap Wrks R/F Hampton Office Expansion 21,262 19,136 2,126 Mun Cap Wrks R/F Operations - Depot 42 consulting - construction pole barn/quonset but 1,735 1,562 174 Operations Equip R/F 93,033 65,047 27,986 D/C - Roads And Related Road reconstruction - Nelson Road 827 587 240 Mun Cap Wrks R/F Road reconstruction - Osbourne Rd (Energy Drive to South Limit) 104,273 100,175 4,097 Mun Cap Wrks R/F j Road reconstruction - Scugog St (Bons Ave - Conc Rd 3) 46,242' 24,980 9,239 Mun Cap Wrks R/F 12,023 Developer Contribution Road reconstruction - Trulls Rd (George Reynolds Dr-Daiseyfield Ave) 15,253 4,492 3,122 Mun Cap Wrks R/F 7,639 Developer Contribution Road reconstruction - Pavement Rehab 2015 1,253,117 242,266 1,010,851 Fed Gas Tax Road reconstruction - Lake Road. Extension 132,461 28,792 103,669 Strategic Capital R/F Road reconstruction - Grady Drive 2013(Foster Creek) 7,889 7,889 0 Road reconstruction - Port Darlington Waterfront Park 129,953 1,828 89,460 Mun Cap Wrks R/F 31,432 Roads Contribution R/F 7,232 Developer Contribution Road reconstruction - Green Road (Baseline Rd -Aspen Springs Dr) 323,950 320,711 3,240 Tax Levy j Road reconstruction - North Scugog Court (West Scugog Lane-Conc Rd 3) 375,310 334,026 41,284 Mun Cap Wrks R/F Road reconstruction - Holt Rd (Hwy 401 to Hwy.#2) 32,353 27,500 4,853 Mun Cap Wrks R/F Road reconstruction - Concession Rd 3 (Middle Rd - Liberty St) 12,779 10,990 1,789 Mun Cap Wrks R/F Road reconstruction - Concession Rd 3 (#57 - Middle Rd) 8,827 7,856 971 Mun Cap Wrks R/F 17-13 h Attachment #2 to Report FND-11-16 Municipality of Clarington Development Charges Reserve Funds Statement For the 2015 Year l Total Expenses D/C R/F Non D/C Capital Expenses For 2015 Financing Financing Description Road reconstruction - Concession Rd 3 (Liberty St - Jollow Dr) 3,629 3,157 472 Mun Cap Wrks R/F j Road reconstruction - Green Rd Grade Seperation 2,637,540 1,006,871 1,630,669 Region of Durham Sidewalk construction - Trulls Road (Nash - George Reynolds) 113 113 0 Sidewalk construction - Scugog Street Rd (Rehder Ave-Jackman Rd) 238 238 0 Sidewalk construction - Osbourne Rd 29,626 28,441 1,185 Mun Cap Wrks R/F Sidewalk construction -Green Rd (Bosweel Dr - Hwy#2) Westside 1,964 1,964 0 Sidewalk construction - Liberty St (Nelson - Albert St) 2,493 2,493 0 Sidewalk construction - Multi Use Trail RR#57 9,650 9,650 0 Street Lighting- Osborne Road 127,725 122,616 5,109 Mun Cap Wrks R/F Street Lighting- Liberty Street 107,716 107,716 0 ` Street Lighting- RR#57 (Aspen Springs - King St) 8,986 8,986 0 Bowmanville Creek Erosion (North of Longworth Ave) 1,624 1,088 536 Mun Cap Wrks R/F Various Erosion Protection Works 174,305 112,349 61,956 Mun Cap Wrks R/F Foster Creek Remediation 459 308 152 Mun Cap Wrks R/F Newcastle Streetscape Improvements 23,048 11,524 11,524 Tax Levy Longworth Pedestrian Signal 69,366 69,366 0 5,641,714 2,598,972 3,042,742 Total Capital Expenses 6,446,991 3,282,422 3,164,569 Summary of Financing: 23,201 D/C - Emergency Services R/F 595,203 D/C - Park Dev/Related Facilities RIF 65,047 D/C - Operations R/F 2,598,972 D/C - Roads and Related R/F 259,224 Municipal Capital Works R/F 66,134 Engineering Parks Capital R/F 20,933 Operations Equip.R/F 31,432 Roads Contribution R/F 1,010,851 Fed Gas Tax 103,669 Strategic Capital 26;894 Developer contribution 14,763 Tax Levy 1,630,669 Region of Durham Total Financing 6,446,991 3,282,422 3,164,569 1 _ I i G G 17-14 I Attachment #3 to Report FND-11-16 Municipality of Clarington Development Charges Reserve Funds Statement For the 2015 Year Total Expenses D/C R/F Non D/C R/F REVENUE FUND EXPENSES For 2015 Financing Financing Description D/C - General Government Prior Year Bldging Permit Refunds 623 623 0 Planning - Official Plan Review 1,284 1,155 128 Mu Cap Works Older Adults Strategy 6,081 5,473 608 Older Adults Oper R/F Legal-D/C 2010 OMB Hearing 4,491 4,042 449 Prof Fees Facility Development 42,437 33,268 3,696 Tax Levy 5,473 Prof Fees I D/C -2016 Study 73,297 65,967 7,330 Prof Fees 128,214 110,529 17,685 D/C - Library Services 2015 Holdback Pending D/C Appeal 33,558 33,558 0 Prior Year Bldging Permit Refunds 1,562 1,562 0 Contribution towards Debenture Debt - Newcastle Library 103,335 57,867 45,467 Tax Levy 2012 Library Collections Unexpended Funds to Library 110,000 77,143 32,857 Lib Cap R/F 248,454 170,130 78,324 DIC - Emergency Services Prior Year Bldging Permit Refunds 1,401 1,401 0 1,401 1,401 0 DIC - Indoor Recreation 2015 Holdback Pending D/C Appeal 231,068 231,068 0 Prior Year Bldging Permit Refunds .9,880 9,880 0 Contribution towards Debenture Debt- Bowmanville Indoor Soccer 161,171 145,054 16,117 Debt Retirement R/F Contribution towards Debenture Debt- Newcastle District Recreation Ctr 1,763,604 1,587,244 176,360 Tax Levy Contribution towards Debenture Debt- South Courtice Arena 1,075,351 1,075,351 0 3,241,075 3,048,597 192,478 D/C - Park Development & Related Facilities 2015 Holdback Pending D/C Appeal 65,625 65,625 0 Prior Year Bldging Permit Refunds 2,540 2,540 0 Parks Development - Consulting 14,617 13,155 1,462 Tax Levy r 82,782 81,320 1,462 D/C - Operations 2015 Holdback Pending D/C Appeal 3,273 3,273 0 Prior Year Bldging Permit Refunds 1,375 1,375 0 4,648 4,648 0 DIC - Roads and Related Prior Year Bldging Permit Refunds 12,230 12,230 0 Contribution towards Debenture Debt- Green Road 522,189 522,189 0 Engineering Consulting - DC Study 13,933 13,933 0 Engineering Consulting - Design 61,008 30,504 30,504 Tax Levy 17-15 r Attachment#3 to Report FND-11-16 Municipality of Clarington Development Charges Reserve Funds Statement For the 2015 Year Total Expenses DIC R/F Non D/C R/F REVENUE FUND EXPENSES For 2015 Financing Financing Description Engineering Professional Services - 210 King Ave 2,516 1,258 1,258 Prof Fees Reserve Engineering Professional Services - Various Surveys 11,677 5,838 5,838 Prof Fees Reserve Engineering Professional Services - Nash/Green Rd Rehab 16,930 8,465 8,465 Prof Fees Reserve Engineering Professional Services - Road Data Collection 17,798 8,899 . 8,899 Prof Fees Reserve Engineering Professional Services - Asset Management 2,605 1,018 1,018 Prof Fees Reserve 570 Tax Levy Engineering Professional Services - Water Front Trail 3,401 1,700 1,700 Prof Fees Reserve 664,287 606,034 58,252 D/C - Parking Prior Year Bldging Permit Refunds 96 96 0 96 96 0 j' Total Revenue Fund Expenses 4,370,957 4,022,756 348,200 Summa of Financing: 110 529 D/C - General Goverment Summary g rm nt 1,401 D/C- Library Services I 3,048,597 D/C-Indoor Recreation 81,320 D/C-Park Dev/Related Facilities 4,648 D/C - Operations 606,034 D/C - Roads and Related 96 D/C- Parking 128 Municipal Capital Works R/F 16,117 . Debt Retirement R/F 258,060 Tax Levy 40,430 Professional Fees Reserve 608 Older Adults Oper R/F 32,857 Lib Ca R/F TOTAL FINANCING 4,370,957 3,852,626 348,200 f I C 17-16 i I' Attachment #4 to Report FND-11-16 I Municipality of Clarington Development Charges Reserve Funds Statement For.the 2015 Year Committed Amounts From Prior Years' Budgets and Council Approvals. i I Year Project Description Amount Committed Reserve Fund: D/C - General Government 2011 Operating 2011 OPG- Commitment for future Payout Upon LEED Certification 13,963 2015 Operating Courtice Main St Community Improvement Plan 53,321 2015 Operating Comm Sery Facilities Development Studies 20,732 2007 Operating Planning - OP Review 70,745 2008 Operating Planning - OP Review 3,009 2009 Operating Planning - OP Review Consulting Services 80,805 2011 Operating Planning - OP Review Commercial Policy Review 38,730 2011 Operating Planning - OP Review Misc/Contingency 25,419 2011 Operating Planning Studies - Hancock Master Plan - Servicing 36,000 E 2011 Operating Planning Studies - Technology Park - Streetscape 31,500 2011 Operating Planning Studies - Courtice Main Street - Streetscape 31,500 2012 Operating Planning Studies - Industrial Site Plan Application Guidelines 18,000 2012 Operating Planning Studies - Technology & Planning/Review Project 45,000 2015 Operating Planning Studies - Zoning By-law review 112,500 Total Commited: 581,224 Reserve Fund: D/C - Library Services 2012-'14 Operating Library Collection- Purchase of Add'I Resources in all Formats 231,429 D/C Appeal Refund Permit#15.0108 Christian Mutalamuna 167 Total Commited: 231,596 Reserve Fund: D/C - Emergency Servcies 2012 Capital Newcastle Fire Hall #2 - Admin Funds for relocation & Construction 170,575 r 2011 Operating 2011 OPG- Commitment for future Payout Upon LEED Certification 33,386 Total Commited: 203,961 . h Reserve Fund: D/C - Indoor Recreation i 2010 Balance remaining of Interim Financing from Reserve Funds 75,033 2011 Balance remaining of Interim Financing from Reserve Funds 228,246 2012 Balance remaining of Interim Financing from Reserve Funds 962,294 2013 Balance remaining of Interim Financing from Reserve Funds 1,096,407 2014 Balance remaining of Interim Financing from Reserve Funds 795,932 D/C Appeal Refund Permit#15.0108 Christian Mutalamuna 1,150 Total Commited: 3,159,062 i 17-17 Page 1 of 4 1 r Attachment #4 to Report FND-11-16 Municipality of Clarington Development Charges Reserve Funds Statement For the 2015 Year Committed Amounts From Prior Years' Budgets and Council Approvals Year Project Description Amount Committed Reserve Fund: D/C - Park Development & Related Facilities 2006 Capital Waverly Road, Bowmanville - Landscape Feature Area/Plantings/Sign/Lighting 101,589 2011 Capital Port Darlington Waterfront Park 25,463 2013 Capital Longworth Park - Splash Pad/Walkways/Benchs/Shade Structure 16,965 2015 Capital Foster Creek neighbourhood Park 251,135 2015 Capital Springfield Parkette 44,084 2015 Capital Newcastle Leashe Free Park 9,901 D/C Appeal Refund Permit#15.0108 Christian Mutalamuna . 312 Total Commited: 449,450 Reserve Fund: D/C - Operations 2011 Operating 2011 OPG- Commitment for future Payout Upon LEED Certification 33,029 2015 Capital Hampton Office Expansion 246,471 2013 Capital Depot 42 Operations Centre - Construction of Pole Barn/Quonset Hut 278,675 2014 Capital Fleet New - Roads (Salt Brine Tanks & Small Equip Upgrades) 24,310 2015 Capital Fleet New- Roads (Plow Truck, Small Equipment, Salt-Brine Tanks) 262,321 D/C Appeal Refund Permit#15.0108 Christian Mutalamuna 16 Total Commited: 844,822 I` G I' r I r 17-18 Page 2 of 4 I Attachment#4 to Report FND-11-16 Municipality of Clarington Development Charges Reserve Funds Statement For the 2015 Year Committed Amounts From Prior Years' Budgets and Council Approvals Year Project Description Amount Committed i Reserve Fund: D/C - Roads and Related 2010/2014 Capital Osbourne Road 403,357 2010/2011 Capital Green Road- 635 m North of Stevens Road 45,655 2011 Capital Rudell Road Reconstruction 62,645 2011 Capital North Scugog Court 549,290 2011 Capital Liberty Street DC Sidewalk 27,507 2011 Capital Baseline Road Sidewalk- Green Road to Westside Drive 75,248 2011 Capital Brookhill Tributory Nick Point Remedial Work 7,101 E 2011 Operating 2011 OPG- Commitment for future Payout Upon LEED Certification 190,959 2013 Capital Osborne Road- Streetlighting 11,025 2013 Capital Port Darlington Waterfront Park East Beach Phase 1 113,445 j. 2013 Capital Stevens Road, Bowmanville Extension - Road Reconstruction 16,880 2013/2014 Capital Grady Dr (@ Foster Creek) 55,542 2013 Capital Nelson Street Rd. Reconstruction (Hunt St. - Ontario St.) 47,331 2013 Capital Energy Drive Extension 55,837 2013 Capital Trulls Rd. Reconstruction 66,366 2013 Capital George Reynolds Drive Connecting Link (Courtice Rd. - Harry Gay Dr.) 27,042 2013 Capital Concession Rd. 3 (Liberty St. - Jollow Dr.) Design 28,295 2013 Capital Concession Rd. 3 (Middle Rd. - Liberty St.) 46,945 2013 Capital Concession Rd. 3 (#57 - Middle Rd.) 71,887 2013 Capital Lake Road Extension 371,033 2013/2014 Capital Sidewalk - Osborne Road (Energy Dr. - Southern Limit) 19,108 2014 Capital Longworth Ave. Intersection Pedestrian Signal @ Brooking St. & Clayton Cres 25,634 2013 Capital Bowmanville Creek Erosion Protection South of Goodyear Dam 15,000 2014 Operating Engineering Consulting- Design CIMA (Longworth Ave W 637 2015 Operating Engineering Consulting- Design Bacchus Dionne - Orono S/W 1,847 2014 Capital Liberty Street Lighting 1,743 2014 Capital Brookhill Blvd Oversizing 310,000 2014 Capital Sidewalk Hwy#2 -Trulls Road to Courtice Rd South Side 26,634 2014 Capital RR 17 Sidewalk - East Side ( Mill St N to CPR) 198,303 2014 Capital Foster Ck Remediation 60 m South of King Ave 35,090 2015 Capital Hwy#2 Streetlighting ( Haines St - Bennett Rd) 20,000 2015 Capital RR#57 Street Lighting (Aspen Springs - King St) 37,014 2015 Capital Baseline Rd Streetlighting (Green Rd - West side Dr) 51,370 2015 Capital South Service Rd Streetlighting (Lake Rd - Bennett Rd) 176,142 2015 Capital Pavement Rehab - Nash Road Cycling Lanes 45,734 17-19 Page 3 of 4 Attachment #4 to Report FND-11-16 Municipality of Clarington Development Charges Reserve Funds Statement For the 2015 Year Committed Amounts From Prior Years' Budgets and Council Approvals i Year Project Description Amount Committed 2015 Capital Green Rd Surface Ashphalt (Baseline to Aspen Springs) 49,549 2015 Capital Green Rd Surface Ashphalt (Aspen Springs - Boswell Dr) 85,140 2015 Capital Port Darlington earth removal 53,250 2015 Capital Rudell Road Reconstruction 60,000 2015 Capital Scugog St/Middle Rd Reconstruction 778,080 2015 Capital Green Rd Reconstruction (Harvey Jones - Longworth) 910,035 2015 Capital Green Rd Grade Seperation 149,529 2015 Capital Holt Rd Reconstruction (Hwy 401 - Hwy 2) Design 142,500 2015 Capital Hwy#2 S/W (Rudell Rd - Given Rd) North Side 86,000 2015 Capital Multi-Use Trail RR#57 (Nash Rd-Longworth Ave) 145,350 2015 Capital Rudell Rd SAV (Sunset Blvd-Hart St) 43,000 2015 Capital Green Rd S/W (Boswell Dr - Hwy#2) 158,036 2015 Capital Newcastle Streetscape Improvements 23,476 2015 Capital Various Erosion Protection 45,421 Total Commited: 5,967,013 Reserve Fund: DIC.- Parking 2011 Operating 2011 OPG7 Commitment for future Payout Upon LEED Certification 2,990 2015 Capital New Central Parking Meters - Newcastle 19,800 Total Commited: 22,790 Total Committments to Development Charges Reserve Funds 11,459,917 r; i' . j 17-20 Page 4 of 4 j Clar*mn Chief Administrative Office Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Government Committee Date of Meeting: June 20, 2016 Report Number: CAO-003-16 Resolution Number: File Number: PLN 1.6.9 By-law Number: Report Subject: Clean Air Council 2015 —2018 Inter-Governmental Declaration on Clean Air & Climate Change Recommendations: 1. That Report CAO-003-16 be received; 2. That Council endorse signing of the Clean Air Council 2015—2018 Inter-Governmental Declaration on Clean Air& Climate Change; 4 3. That Council direct Staff to consider actions that can be taken to support Clean Air Council P priority areas, and to track actions taken, lessons learned and progress achieved; and r 4. That all interested parties listed in Report CAO-003-16 and any delegations be advised of Council's decision. i' i 19-1 Municipality of Clarington Report CAO-003-16 Page 2 Report Overview Clarington has been a member of the Clean Air Council since 2003. With the new term of Council the Clean Air Council is asking Council to endorse signing onto the 2015-2018 Inter- Governmental Declaration on Clean Air& Climate Change. With strong emphasis on climate change as part of the declaration, Council and all departments need to be aware of the commitment to action and reporting that are contained within the declaration, as well as recent and pending Federal, Provincial and Regional climate change initiatives that may affect local climate change response. Staff are recommending that Council endorse signing onto the 2015-2018 Inter-Governmental Declaration on Clean Air & Climate Change for the remainder of this Council's term. 1. Background 1.1. The Clean Air Council is a network of 26 local and regional municipalities, and health units in the Greater Toronto and Hamilton Area. The Municipality became a member of the Clean Air Council in 2003. 1.2. The Clean Air Council promotes the reduction of air pollution and greenhouse gas emissions, and increased awareness of regional air quality and climate change issues through the collective efforts of all levels of government. Members of the Clean Air Council work collaboratively on agreed upon priorities, track, analyse and determine the outcomes of actions, and bring experts and practitioners in the various activity areas together to share experiences and lessons learned. 1.3. The Clean Air Partnership, a non-profit registered charity, provides the administration and secretariat services that supports the Clean Air Council. 1.4. At a meeting held on October 19, 2015, Gaby Kalapos, Executive Director of the Clean Air Partnership presented the "Clean Air Council 2015—2018 Inter-Governmental Declaration on Clean Air& Climate Change" as information to inform the upcoming membership renewal period (Attachment 1). At a meeting held on November 2, 2015, Council referred the'matter to Staff. On April 5, 2016, the first annual renewal invoice for the declaration period was received. 2. Clean Air Council Membership 2.1. As a member of the Clean Air Council, municipalities have the opportunity to benefit from inter-governmental collaboration, including the sharing of resources and expertise, sharing of lessons learned and best practices, reduction of duplication, sharing of risks and responsibilities, and potential cost savings through economies of scale. 2.2. Clean Air Council membership is confirmed on an annual basis through the payment of fees. Membership fees are allocated to delivering on the Clean Air Council Declaration. Membership fees are leveraged with additional funding from other sources to further Declaration actions. Progress is reported on and reviewed annually by Clean Air Council 19-2 I Municipality of Clarington Report CAO-003-16 Page 3 member representatives. In addition to the payment of fees, member municipalities commit to providing in-kind support for the Clean Air Council priorities and work program, as described in an inter-governmental declaration of actions. 2.3. Since 2003, the Municipality's membership fees have been drawn from the operating budget of the Office of the Chief Administrative Officer. For 2016, the Municipality's Clean Air Council membership fee is $1,708.00. Fees contribute to an average annual fund of$300,000, including both membership fees and other funds raised by the Clean Air Partnership, to advance Clean Air Council actions. 2.4. In October 2015, the Clean Air Council brought forward a new "Clean Air Council 2015- 2018 Inter-Governmental Declaration on Clean Air & Climate Change" to guide their work (Attachment 1). The timing of declarations has recently been changed to better align with the terms of Councils. 2.5. The Planning Services Department currently monitors activities of the Clean Air Council Representation has shifted between Planning Services and the Office of the Chief Administrative Officer. The designated representative receives and distributes information to other members of staff(as applicable), provides ongoing liaison to the Clean Air Council and advises Council on the Inter-governmental Declaration and Clarington's activities. i 3. 2015 — 2018 Declaration i 3.1. The 2015 —2018 Declaration is divided into four parts, as follows: Article 1 - Statement of Common Understanding and Commitment This includes the acknowledgement of the potential detrimental effects of air pollution and j climate change on human health and our ecosystem, the synergies between their contributing factors and the actions that can be taken to address these issues, the f fundamental role that municipalities play in.achieving local, community based reductions in air pollution and greenhouse gas emissions, and the vital importance of collaboration. Article 2 — Signatories Listed signatories include members who signed the 2015 —2018 Declaration at the Clean Air Council Summit held October 23, 2015, and past members, including the Municipality, who will confirm their commitment through payment of 2016 membership fees. 'I. Article 3 — Call for Future Clean Air Council Action Sets out 10 priority action areas that Clean Air Council members commit to work together on to advance sustainable, livable communities. These include: 1. Continuous improvement related to implementation of corporate energy conservation, green procurement and green fleets plans. 2. Incorporation of future climate and extreme weather conditions into municipal decision making and identification of opportunities to increase community resilience. 19-3 Municipality of Clarington Report CAO-003-16 Page 4 3. Development and implementation of active transportation and transportation demand management into transportation planning, policy and decision making. 4. Identification and integration of health evidence into transportation, land use, climate change, and natural spaces planning decisions. 5. Increase and strengthen recognition of municipal authority to implement community green development standards based on performance metrics that are monitored, reviewed and updated on an ongoing basis. 6. Continuous efforts towards encouraging public engagement and facilitation of community actions on municipal environmental, climate change, clean air and sustainability priorities and efforts. 7. Identification and prioritization of opportunities to better manage green infrastructure to meet community infrastructure, health and ecosystem service - needs. 8. Development of a community objective for energy use and planning that recognizes the role energy plays in local economic development, energy security and resilience, addressing air pollution and climate change, and building healthier and more resilient, livable and competitive communities. 9. Integration of sustainability considerations and opportunities into all municipal strategies, plans, departments and council reports. 10. Work with the Province of Ontario and the Government of Canada on the implementation of an Air Quality Management System to ensure continuous improvements in air quality by incorporating interventions and policies that address emission reduction opportunities and reduce air pollution exposure in order to protect the health of residents. A number of these priority action areas are incorporated in the Municipality's existing strategies, plans, policies, programs and actions, as outlined in Section 4. Article 4 — Progress Report on Past Declaration Actions This includes a summary of the progress made by Clean Air Council members on the 2012 —2014 inter-governmental declaration actions. It includes recognition of the Municipality's on-going efforts in the following areas: • Active transportation planning; • Green development policies / standards / incentives and their contribution to taking action at the community scale to reduce energy use and mitigate air pollution and climate change; and • Community garden policies. 4. Discussion 4.1. Attachment 2 highlights Municipal actions that support the 10 Clean Air Council priority areas identified in the 2015-2018 Declaration. _This includes actions completed during the . 19-4 Municipality of Clarington Report CAO-003-16 Page 5 previous declaration period, and actions that are currently in progress or are approved with implementation pending. 4.2. Climate change is the most pressing environmental, social and economic issue facing Canadians today. The effects of climate change are expected to be felt more strongly in the Greater Toronto Area in coming years. Increasingly severe weather events may cause damage to municipal infrastructure, private property, and disrupt natural ecosystems, while shifting temperature extremes present a risk for agricultural practices. With nearly half of Canada's greenhouse gas emissions under the direct or indirect control of municipalities', and with municipalities often being the initial responders to the impacts of climate change, it is clear why climate change mitigation and adaptation is the primary issue underlying Clean Air Council actions in the 2015 — 2018 Declaration. The Municipality's Draft Official Plan (May 2016) defines climate change mitigation and adaptation as follows: Climate Change Mitigation: refers to actions taken to eliminate or reduce factors that negatively contribute to climate change, including strategies to reduce greenhouse gas sources and emissions and enhance greenhouse gas sinks. Climate Change Adaption: refers to actions that respond to the actual or predicted impacts of climate change which also take advantage of opportunities or reduce associated risks. Municipalities can contribute to reducing greenhouse gas emissions in a number of ways which can have benefits beyond climate change mitigation. Energy cost savings, avoided infrastructure impacts, reduced pressure on water resources, reduced traffic congestion, and improved air quality are a few of the potential widespread benefits. By working to mitigate and adapt to climate change today, municipalities will be in a better position to respond to the future impacts they may face. 4.3. Governments and scientific communities around the world are increasingly approaching climate change as a shared responsibility and are looking at strategies to both mitigate and adapt to climate change. Recent significant Federal and Provincial climate change actions are highlighted below. Details about these actions and their potential implications for the Municipality are beyond the scope of this report. Federal Budget 2016 commitment of$75 million in new funding to the Federation of Canadian Municipalities (FCM) to support the reduction of greenhouse gas emissions and build climate resiliency at the municipal-level. An additional budget commitment of$5 billion towards "green infrastructure," including climate changemitigation and'adaptation projects. . 1'(EnviroEconomics,2009), "Assessrpent of the Municipal Role in Fighting Climate Change," t'•ederation of Canadian*Municipalities. 19-5 Municipality of Clarington Report CAO-003-16 Page 6 • Signing of the Paris Climate Agreement, which frames global actions to address climate change after 2020 by committing to maintain the increase in global temperatures below 2°C above pre-industrial levels, on April 22"d Provincial • May 10th.release of the proposed changes to the Growth Plan, the Greenbelt Plan, and the Oak Ridges Moraine Conservation Plan, including the introduction of climate change policies as previously outlined in Staff Report PSD-040-16. • May 18th passing of the Climate Change Mitigation and Low-Carbon Economy Act 2016 (Bill 172) on May 18th and the associated Ontario Regulation 144/16: The Cap and Trade Program on May 19th • Release of and consultation on Ontario's Climate Change Strategy Discussion Paper 2015, including provincial greenhouse gas reduction targets, followed by the June 8th release of a provincial Climate Change Action Plan. Regionally, the Durham Region Roundtable on Climate Change, is building upon the previously completed greenhouse gas emissions inventory, local climate change mitigation action plan, and regional climate prediction study. In December 2015, a Proposal for an Ontario Climate Resilience Fund was adopted by Regional Council and circulated to Durham Area MPs and MPPs, as well as local municipalities and representative organizations for potential wide-spread support across Ontario.2 The proposed fund is intended to reduce the burden of the "climate deficit" on municipal governments and their taxpayers by leveraging provincial, federal and insurance industry funding for infrastructure investments and new programs to protect public and private infrastructure. The development of a Durham Region Community Climate Adaptation Plan is also underway, and is anticipated to be presented to Regional Council in Fall 2016. 4.4. While Clarington does not have a locally established greenhouse gas reduction target or a defined climate change strategy, the Municipality is undertaking a number of policy enhancements, projects and other initiatives that contribute to addressing climate change. This is evidenced by some of the actions highlighted in Attachment 2. 4.5. With action on climate change across all levels of government in Canada increasing, and recognition of the fundamental role that local governments play in mitigating and adapting to climate change is growing, it is anticipated that greater support from municipal governments will be needed. Moreover, it is important that municipalities understand the potential implications of Federal and Provincial climate change actions on the local economy and corporate operations. This includes opportunities to pursue Federal and Provincial funding allocated for climate change mitigation and adaptation initiatives. 4.6. The Clean Air Council.collaboratively work on the development and implementation of clean air and climate change mitigation and adaptation actions. Considering the complexity of climate change issues, the collective knowledge, efforts and voice gained - A through participation in the Clean Air Council offers significant value for dollar... . . 2 Related correspondence from the Region was received for information,.Resolution#GG-046-16. 19-6 Municipality of Clarington I. Report CAO-003-16 Page 7 (membership fees are described in Section 5). Staff are therefore recommending that Council endorse the 2015-2018 Declaration and maintain membership in the Clean Air Council for this term of Council. 5. Financial Considerations 5.1. The-Municipality's 2016 membership contribution to the Clean Air Council is $1,708.00. The Municipality's annual membership is funded through the Office of the Chief Administrative Officer budget. 5.2. Planning Services Department will continue to monitor and disseminate information from the Clean Air Council to other departments. All departments will be required to provide some in-kind support to report to the Clean Air Council on efforts undertaken, lessons learned, and progress achieved related to past and present declaration priority actions. Departmental staff from Operations and Engineering Services and the Energy Management Committee are expected to provide updates to Planning Services to be compiled and forwarded to the Clean Air Council 6. Concurrence This report has been reviewed by all Departments. 7. Conclusion 7.1. The members of the Clean Air Council commit to working collaboratively to develop healthy, lower carbon and sustainable communities. This includes taking action on I priority action areas stated in the Clean Air Council 2015 —2018 Inter-Governmental Declaration on Clean Air& Climate Change, and reporting to the Clean Air Council on the efforts undertaken, lessons learned, and progress achieved. Climate change mitigation and adaptation is the primary issue underlying the priority action areas in the 2015-2018 Declaration. i 7.2. Many of the 2015 — 2018 Declaration priority actions align with the Municipality's existing strategies, plans, policies, programs. By working collaboratively with the Clean Air Council to prepare for and take action on climate change, including taking action locally and sharing lessons learned, the Municipality can further its commitment to build a sustainable, healthy community. It is therefore recommended that the Municipality maintain its membership in the,Clean Air Council through confirmation of our commitment as a signatory to the Inter-Governmental Declaration on Clean Air and Climate Change r for the period 2015 to 2018. f' 7.3. Following progress reporting on the 2015-2018 Declaration and drafting of a new Clean Air Council Inter-Governmental Declaration on Clean Air & Climate Change, Staff will report back to Council on the accomplishments of the Municipality and:.any proposed -. changes to future commitments and actions. - 19-7: Municipality of Clarington Report CA0:003-16 Page 8 8. Strategic Plan Application The recommendations contained in this report embrace the Strategic Plan Vision to build a sustainable, creative and caring community. s Submitted by: , { Franklin Wu, Chief Administrative Officer Staff Contact: Amy Burke, Planner, 905-623-3379 ext. 2423 or aburke@clarington.net Attachments: Attachment 1 — Clean Air Council 2015—2018 Inter-Governmental Declaration on Clean Air& Climate Change Attachment 2 - Municipality of Clarington Actions that Support Clean Air Council Priority Areas The following is a list of the interested parties to be notified of Council's decision: Gabriella Kalapos, Executive Director, Clean Air Partnership CAO/FL/AB/df 19-8 Municipality of Clarington Attachment 1 to CAO-003-16 . C L E A N %'4 Clean Air 000NCIL C Partnership CLEAN AIR COUNCIL 2015 - 2018 INTER-GOVERNMENTAL DECLARATION ON CLEAN AIR & CLIMATE CHANGE PREAMBLE In 2001,the Clean Air Council (a network of municipalities and health units from across the Greater Toronto, Hamilton and more recently Southwestern Ontario Area) was established to work collaboratively on the development and implementation of air pollution and climate change mitigation and adaptation actions.The Clean Air Council is based on the premise that municipalities benefit from actions to reduce energy use in order to save money and limit emissions; make the movement of people and goods more efficient; and make communities more healthy, livable, competitive and resilient. The Clean Air Council was created in response to strong scientific evidence linking air pollutants to various illnesses and breathing problems when in 2000 the Ontario Medical Association declared air pollution "a public health crisis". More recently the World Health Organization has classified air pollution as a carcinogen and the Intergovernmental Panel on Climate Change (IPCC) stated that the warming of the climate system is unequivocal and that human influence on the system is clear. In addition, the central findings of.a 2015 report by the Lancet Commission on Health and Climate Change highlights the many health and social benefits of action on climate change, stating that action to address climate change could be "the greatest health opportunity of the 21st Century". Synergistic actions that address air pollution and climate change enable communities to address the two problems with common solutions.The creation of lower carbon communities that are more efficient, sustainable and resilient are one of the main tools that will enable us to tackle the joint challenge of air pollution and climate change and foster our communities' competitiveness and livability. Clean Air Council members work collaboratively to tackle air pollution and climate change through agreed upon priorities; tracking, analyzing and determining the outcomes of actions; and bringing experts and practitioners in the various activity areas together to share experiences and lessons learned. There are many benefits to a collaborative approach to addressing air quality and climate change issues. Having multiple jurisdictions and multiple disciplines at the same table enhances networking and the exchange of resources and information. It ensures that no o roup is W qj�arid_ that efforts are not unnecessarily duplicated. Inter- opportunity to leverage scarce res. ar eb c oufreach and other air quality and climate change Page 1 of 8 19-9 mitigation and adaptation initiatives. Working together,the Clean Air Council enables members to achieve far more with fewer resources and reduced risk. THE GOALS OF THE CLEAN AIR COUNCIL ARE TO: • Address air quality and climate change challenges through a dynamic network that expands knowledge and encourages practical and successful policies and actions; • Promote a better understanding of air quality and climate change problems and opportunities among municipalities, public health and policy makers to improve their ability to address these problems in an economically effective way; • Explore opportunities for joint initiatives to reduce air pollution and greenhouse gas emissions and increase climate change adaptation and resilience actions; • Develop and report on progress of Inter-governmental Declarations of Clean Air and Climate Change; • Track and monitor the implementation and transfer of clean air and climate change actions across the jurisdictions; and • Liaise with municipalities in Ontario, Canada and internationally, and with organizations that have compatible mandates to share best practices for reducing air pollution and greenhouse gas emissions and increasing community livability and resilience. ACKNOWLEDGING AND THANKING the City of Toronto, Clean Air Council member jurisdictions, provincial, federal and other partners for providing financial and in-kind support for the Clean Air Council work program and assistance in developing, implementing and reporting on progress on actions listed in the various Clean Air Council Inter-governmental Declarations on Clean Air and.Climate Change. ARTICLE 1—STATEMENT OF COMMON • 1. Evidence based research has linked air pollution levels commonly experienced in southern Ontario to premature deaths, hospitalizations, increases in chronic heart and lung diseases including lung cancer, and acute respiratory and cardiovascular diseases. Even a small increase in air pollution elevates the risk of health impacts, particularly among those who are most vulnerable and sensitive to air pollution such as young children, older adults and those with pre-existing respiratory and cardiovascular illnesses. 2. Climate change scenarios project an increased risk from extreme weather and other climate-related events in Canada such as floods, drought, forest fires, increased air pollution and heat waves—all of which increase health risks to Canadians. 3. Research has also indicated that air pollution has a detrimental impact on terrestrial and aquatic ecosystems. 4. Air pollution,through health effects, environmental degradation, building and property damage, adversely impacts the economy and quality of life. 5. Land use and transportation planning decisions th t nc- st ntGan have multiple benefits on air quality. Page 2 of 8 19=10 6. Transportation is the most significant source of emissions that contribute to both air pollution and climate change. Building energy use is also a major contributor. 7. Air pollution and climate change are two atmospheric problems sharing common sources. For example, fossil-fuel combustion is a key contributor to air pollution and climate change, producing smog precursors and greenhouse gas emissions. . 8. Municipalities are fundamental to achieving local, community based emission reductions since they have significant influence on development, land use and transportation decisions that shape the pattern of energy use within communities. Municipalities are also the order of government closest to citizens and can most easily engage households and businesses to implement local projects to reduce emissions. Municipal contributions to Ontario and Canada's air pollution and greenhouse gas reduction targets must be considered an essential element to achieving long-term and cost effective emission reductions. 9. Increased recognition and authority from provincial ministries and federal departments regarding the municipal role in influencing community air pollution and greenhouse gas emissions is needed to enable municipalities to meet air pollution and climate change opportunities and goals and create the livable, healthy, resilient and competitive communities Ontarians desire. 10. Public health units, which operate either within a municipal governance structure or report to a stand- alone board of health, have a mandate under the Ontario Public Health Standards to increase awareness of the health impacts of air quality and climate change; and to use a health equity lens to address impacts to our most vulnerable populations. 11. Addressing reductions of major air pollutants and greenhouse gas emissions requires collaboration between all orders of government, sectors and jurisdictions. By sharing the best practices from jurisdictions across the GTHA, southwestern Ontario and beyond, we can support one another in achieving improvements in air quality and climate change at a local and regional level for the benefit of all. 12. Understanding the value of ecosystem services to human health, CAC members aim to improve the health of their residents and their communities via their collective efforts and an ecohealthl approach, to reduce pollution and greenhouse gas emissions, manage invasive species, and protect urban forests, green space, natural heritage systems, watersheds and biodiversity. 13. CAC members recognize that they are making decisions that will impact their communities for decades to come and that it is of vital importance to factor in how future climate conditions may affect their community and identify and act on opportunities to build resilience into decision making. 14. CAC members' commitment to undertaking actions to make their communities more efficient and livable will reduce air pollution and greenhouse gas emissions and reduce their contribution to smog and climate change and its associated health, economic and ecosystem effects. 15. CAC members commit to monitoring and reporting on their progress and outcomes achieved related to present and past CAC declaration actions. 1 EcoHealth is an emerging inter-disciplinary field of stud - ` ' an health. EcoHealth examines changes in the biological, R nmen S an relates these changes to uman,- health. Page 3 of 8 __ - 19-11 a •TICLE 2—SIGNATORIES T• THE CLEANa • COUNCIL INTER-GOVERNa a ' a • ON a AIR AND aCHANGE Ajax,Town of Mississauga, City of Aurora,Town of Newmarket,Town of Brampton, City of Oakville,Town of Burlington, City of Oshawa, City of Caledon,Town of Peel, Regional Municipality of Clarington, Municipality of Pickering, City of Durham, Regional Municipality of Richmond Hill,Town of East Gwillimbury,Town of Simcoe Muskoka District Health Unit Halton, Regional Municipality of Toronto, City of Halton Hills,Town of Vaughan, City of Hamilton, City of Whitby,Town of King,Township of Windsor,City of London, City of York, Regional Municipality of Markham, City of Government of Ontario ARTICLE a • • FUTURE CLEANa • COUNCIL ACTION While greenhouse gas emissions have been reduced and air pollution has improved in Ontario over the past decade, the Clean Air Council ensures that commitments made under this and past Inter-governmental Declarations supports continuous improvements on air pollution and climate change issues. The Clean Air Council members commit to advancing the development of a long-term collaborative process between municipal members and province of Ontario ministries and federal government departments to advance the actions and policies listed below in order to: help further reductions in air pollution and greenhouse gas emissions, better prepare for climate change, share information, and where possible, to share resources and undertake appropriate research and actions. The members of the Clean Air Council commit to work collaboratively to develop healthy, lower carbon and sustainable communities in accordance with the following priority action areasZ: 1. Continuous improvement related to implementation of corporate energy conservation, green procurement and green fleets plans. 2. Incorporation of future climate and extreme weather conditions into municipal decision making and identification of opportunities to increase community resilience. 3. Development and implementation of active transportation and transportation demand management into transportation planning, policy and decision making. 4. Identification and integration of health evidence into transportation, land use, climate change, and natural spaces planning decisions. The-numbering sequence doe's�c� ._ rH o a p it oritization of Declaration Actions. �Page 4of8 19-12 5. Increase and strengthen recognition of municipal authority to implement community green development standards based on performance metrics that are monitored, reviewed and updated on an ongoing basis. 6. Continuous efforts towards encouraging public engagement and facilitation of community actions on municipal environmental, climate change, clean air and sustainability priorities and efforts. 7. Identification and prioritization of opportunities to better manage green infrastructure to meet community infrastructure, health and ecosystem service needs. 8. Development of a community objective for energy use and planning that recognizes the role energy plays in local economic development, energy security and resilience, addressing air pollution and climate change, and building healthier and more resilient, livable and competitive communities. 9. Integration of sustainability considerations and opportunities into all municipal strategies, plans, departments and council reports. 10. Work with the Province of Ontario and the Government of Canada on the implementation of an Air Quality Management System to ensure continuous improvements in air quality by incorporating interventions and policies that address emission reduction opportunities and reduce air pollution exposure in order to protect the health of residents. ARTICLE 4- PROGRESS REPORT ON PAST CLEAN AIR COUNCIL DECLARATION ACTIONS 1. Monitor progress on the implementation of community Active Transportation and/or Complete Streets Plans and Policies to create a modal shift from single occupancy vehicle use to active transportation. • Approved Active Transportation Plans:Ajax,Aurora, Brampton, Burlington, East Gwillimbury, Halton Hills, Hamilton, Markham, Mississauga, Newmarket,Oakville, Region of Peel, Richmond Hill,Toronto,Vaughan, Whitby,York Region • Active Transportation Plans in Progress: Clarington, Halton Region, London, Oshawa, Pickering 2. Monitor progress on the implementation of corporate and community green development policies and practices and identify results and best practices. • Approved corporate green development policies/standards:Ajax, Burlington, Caledon, East Gwillimbury, Halton Region, Halton Hills, Hamilton, London, Markham, Mississauga, Newmarket, Oakville, Pickering, Richmond Hill,Toronto,Vaughan,York Region • Corporate Green Development Polices/Standards in Progress:Aurora, Brampton, King, Region of Peel • Approved community green development policies/standards/incentives: Brampton, Caledon, East Gwillimbury, Halton Hills, Hamilton, Markham, Mississauga, Pickering, Richmond Hill,Toronto,Vaughan, York Region • Community Green Development Policies/Standards/Incentives in Progress:Ajax,Aurora, Burlington, Clarington, London, King, Oakville,Oshawa, Region of Peel Page 5 of 8 - 19-13 3. Community Energy Inventories,Plans and Reduction Targets. • Community Energy Inventories undertaken: Ajax, Brampton; Burlington,Caledon, East Gwillimbury, Halton Hills, Hamilton, London, Markham, Mississauga, Oakville, Oshawa, Region of Peel, Richmond Hill, Pickering, Toronto,Vaughan,Windsor • Approved Community Greenhouse Gas Reduction Targets:Ajax, Burlington,Caledon, Halton Hills, Hamilton, London, Markham, Mississauga, Oakville,Oshawa, Region of Peel, Pickering, Richmond Hill,Toronto, Vaughan • Community Greenhouse Gas Reduction Target in Progress: Brampton,Windsor,York Region, • Approved Community Energy Plans: Burlington, East Gwillimbury, Halton Hills, London, Oakville (update planned for 2016),Toronto • Community Energy Plans in Progress: Markham,Vaughan, Newmarket, Windsor 4. Increase the implementation of renewable energy purchasing or production. • Green Energy Purchasing:Aurora (2008-12), Caledon, Hamilton, Mississauga (2008-2013), Oakville, Region of Peel,Toronto,Vaughan,York Region • Green Energy Production:Ajax,Aurora, Brampton, Burlington, Caledon, Halton Region, Halton Hills, Hamilton, London, King, Markham, Mississauga, Newmarket, Oakville, Region of Peel, Pickering, Richmond Hill,Toronto,Vaughan,Whitby,Windsor,York Region 5. Develop and implement Community Action Plans outlining actions aimed at reducing energy use and mitigating air pollution and climate change. • Approved Community Action Plans:Ajax, Brampton, Burlington, Caledon, Durham Region, East Gwillimbury, Halton Hills, London, Markham, Mississauga,Oakville, Region of Peel, Pickering, Richmond Hill,Toronto, Vaughan,York Region • Community Action Plans in Progress: Clarington, Hamilton, King Township, Markham (Bayview Glen Neighbourhood Action Plan), Whitby, Windsor 6. Monitor and Report on progress related to the implementation of Community Action Plans. • Approved Community Action Plan Implementation Progress Reports:Ajax, Burlington, Halton Hills, London, Mississauga,Oakville, Region of Peel,Toronto,Vaughan 7. Develop and implement corporate Green Procurement Policies that increase the implementation of environmental,energy efficiency zero-waste and sustainable criteria in purchasing,lease and contract decisions. • Approved Green Procurement Policies/Procedures:Ajax, Brampton (Energy Star and EcoChoice label criteria), Burlington; Caledon, Halton Hills (sustainable procurement procedure), Halton Region, Hamilton (life cycle costing policy), London (built into purchasing policy), Pickering(built into purchasing policy), Oakville(green procurement procedure),Toronto (green procurement procedure), Windsor,York Region • Green Procurement Policies in Progress:Aurora, Brampton, Clarington, Markham, Mississauga, Region of Peel, Oshawa, Richmond Hill,Vaughan,Whitby Page 6 of 8 19-14 8. Develop Urban Forestry Plans that identify actions aimed at increasing, protecting and maintaining the urban forest. • i-Tree/Urban Forest Studies undertaken:Ajax, Burlington (street trees), London, Markham, Oakville, Region of Peel (in partnership with Brampton, Caledon and Mississauga), Pickering, Richmond Hill,Toronto, Vaughan, Whitby,York Region (including financial support for York municipalities) • i-Tree/Urban Forest Studies in Progress:Aurora • Approved Urban Forestry Plans:Ajax, Burlington, London, Mississauga,Oakville,Oshawa, Region of Peel, Toronto,Vaughan • Urban Forestry Plans in Progress: Richmond Hill,York Region • Approved Infestation Plans:Ajax,Aurora, Burlington, Hamilton, London, King Township, Markham, Mississauga,Oakville,Oshawa, Pickering, Richmond Hill,Toronto,York Region • Infestation Plans in Progress: Region of Peel 9. Develop municipal urban agriculture strategies that minimize barriers and actively promote and support increased urban food production. • Approved Community Gardening Policies: Brampton, Burlington, Clarington, Hamilton, London, Markham, Mississauga, Oshawa,Toronto,Vaughan,Windsor • Community Gardening Policies in Progress: Richmond Hill • Approved Urban Agriculture Plans:Toronto • Urban Agriculture Plans in Progress: Hamilton 10. Develop Local Food Procurement actions and policies that set local food targets for day cares, long term care centres and/or municipal cafeterias and food services. • Local Food Procurement Policies in Place: Halton Region, Markham,Toronto 11. Develop Climate Change Adaptation Plans and integrate climate change adaptation into existing and future municipal plans, in order to identify potential climate change risks and incorporate short term and long term opportunities for increasing community resilience into decision making. • Approved Climate Change Adaptation Plans:Ajax, Durham Region (corporate); Oakville, Region of Peel (in partnership with Brampton, Caledon and Mississauga),Toronto,Windsor(corporate) • Climate Change Adaptation Plans in Progress:Ajax(Implementation Plan), Durham Region (community plan and working collectively with local area municipalities), Hamilton, London, Vaughan,York Region. 12. Develop a Green Fleets Action Plan that identifies actions aimed at reducing emissions through municipal vehicle purchases,operations and behaviours and to support the transfer of lessons learned and actions. • Green Fleets Plans Approved:Ajax, Brampton, Burlington, Halton Region, Hamilton, London, Markham, Mississauga,Oakville,Toronto,Vaughan,Windsor • Green Fleets Plans in Progress:Clarington, Halton Hills, Richmond Hill,Whitby,York Region • Green Fleets Progress Reports Approved: Brampton, Hamilton, Mississauga, Oakville,Toronto • Green Fleets Progress Report being developed:Ajax, London Page 7 of 8 19-15 13. Build collaboration with community partners to engage them in supporting the development and implementation of Actions Plans and share lessons learned with Clean Air Council members on how to develop and foster community partnerships. • Community Climate Action Funds in Place:Ajax,Caledon, Halton Hills, London (Active&Green Communities —pilot program), Markham, Oakville, Pickering,Toronto • Community Climate Change Action Funds in development:Vaughan Page 8 of 8 19-16 -0 T U) N M a) ON U) U cu E O L o M u > Y_ v U Q m (n ns 06 O a) o a) � c E a C M 4 W c ° 0 U J- Occ ofIL ° N � V 0 � Lc°i o La) mm U) L Cc a) V ° Z '1 Q p CO _c co a) L L - ' O C rn o a) Q N O C Q O a) 0 L R3 U N Q N E U Q 7 � � U d E d N Q"'U c � O u O Q cis 'E a) — U) C C) Q t > � V) O Q L- ++ N — O O) N C _ E N U cm � � � U) � m � o � cis ;� Q m Q L > Q Q n ai o a) n cc Cc o o a) 2 I— v cEc o m U) 0) 4 U U) a] •i--� L L a] _0 i_ (6 Ca 0 O E LO 4- 4) O a) U c c a) L cn cc O 'La) � aa m a LL ° U) a) (D a) > L a > Q L " � n o co c O) c ° o0 m ° 0)Cl m o a) M.o W W � _ Z � F- v 2:1 4-1 Lv ' C c a)ac Y0 =O u- � 2 U 04- O E (�O O c= Q Qo O a) - U .L0 a) E o ELLJ O S O O a) M W L O O C m U U CO > U I- W U W U c Q o = Q- 0 C O O im .L m 0)+ O C Cc a) a) c ° c O Q U > a) E '� U) 0 O � - cc cu o a v CL ccs E o °) - c Qo (D cc v ° c c OE ccs •C C o a) L y-- C C L) L C E ° ° O CU o Q rncc E a) o � .� C 6 0_ O 'L M O CU o a) m o i '2 o a) c U La) m O c T s a) c m Q ns Q 4. Eaic Ma? QE 'c—Q) Emcu s E E U CLc N O c a) L- c = E ° a ° a� UE UX = � cc cn �? � E mE m 19-17 coo L L C) a) p N V) t6 U) -C C L E O� C "� Q O L Q C L cn C fn CD p >+ p O N m W N tf L — C Y � a) O W Q O C G. � O a) N C W >+ Q E3: E Q VU � ° a) aa)i U o � `o ° m m E ° o, tea) Q .� 4— " > E m o E a) E a c c LL q) o M (n o CN v CL o a) a°i C a) U E o U >, a) E L M -Q o _ a) � o � � aa) w ) m �.� � o C) L t6 c) t a > a) E > E M a n _� W ) > M p Q L C E FL C .� p o U ° M ° (n a � . c C ^ v, U' = a as US m p V C N U) N a) c' C Q ° LC) > E - a) a p c Q _ a) (D N -0 E Q U E (D W C\l � ° E cm tm �� O O O — C N U 6 O 01 -I-, L N W a) t6 CO O i (6 E - C C C C U L N i+ L Vc6 E C n ao a) V a) (n p O m o U C U U C E O X co a) �;-- C O LO N C O U (6 _ a) C (1) M a) N } � Q) O C O J L C) L C ea cB U C m N C ^ N U ( C EL C Q U O U Q 0- g (n U W c.) m 0- C� L C6 cu C _C — OC a) = a) N o) m C ca O C L CA L _ - m O) y+ U m V7 o f � a) p a). O C O O N O O - U) E O1 C O O ^ N N .0 a) O O (B .O a) > -0 't= Q O ^^> 61CL EU) �� � Nc t� � � � � Eco y O O C a) L C `' C Q 'I'- +.- .0 CL a- •N to E m _ ' OE > Eo : cr UCa) a) C 0) Em m 0)� Qm ) En B 4) O a � � ' 0 > +'0E ) c _ O = N - N O U u 0) C O) L E C C CP aC m U Q. > -o a) - ma) C C N o- 4- > - O� E C C � m U -0 -o W y- a) M U U ax) 19-18 Unfinished Business 21.1 Clarington Engineering Services Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Government Committee Date of Meeting: June 20, 2016 Addendum to Report Number: EGD-018-16 Resolution: File Number: By-law Number: Report Subject: Long Term Plan for the West Beach Waterfront Recommendations: 1. That Report EGD-018-16 be received; 2. That Addendum to Report EGD-018-16 be received; and 3. That all interested parties listed in Addendum to Report EGD-018-16 and any delegations be advised of Council's decision. i i I i 21-1 Municipality of Clarington Addendum to Report EGD-018-16 Page 2 Report Overview . This Report was prepared as an addendum to Report EGD-018-16 which was presented to the March 17, 2016 General Government Committee meeting. Subsequent to the presentation of that report, Resolution #GG-119-16 was passed which referred the report back to staff"to address the following issues regarding the West Beach Waterfront Park [parkette]: • The long term plan; and • Pedestrian safety, in particular unauthorized night time use." This Report and previous Reports EGD-022-12, EGD-027-12 and EGD-018-16 provide responses to the questions raised and address concerns over night time activities at the parkette. 1 . Background 1.1. At the Municipality's March 7, 2016 General Government Committee meeting, Staff presented Report EDG-018-16 with respect to the West Beach Parkette as requested by Council at the January 25, 2016 General Government meeting. Specifically, the report was to address: The long term plan for the West Beach Parkette; Solutions to the problems associated with unauthorized night time use of the parkette; and Solutions to address the safety issues associated with the West Beach Parkette parking lot, including (but not limited to): • Pedestrian Safety, particularly, those walking along West Beach Road, • Visibility for drivers backing out of spaces in West Beach Parkette lot, • Visibility for drivers exiting West Beach Road and turning north, and • The absence of a three way stop sign, especially during peak season. 1.2 Subsequently, Council ratified Resolution #GG-119-16 that the report be referred back to Staff"to address the following issues regarding the West Beach Waterfront Park: - The long term plan; and - Pedestrian safety, in particular unauthorized night time use." 21-2 i r Municipality of Clarington Addendum to Report EGD-018-16 Page 3 2. Long Term Plan for the West Beach Waterfront 2.1 Port Darlington West Beach Park Clarington's Waterfront Strategy (1993) was prepared to provide a long-term vision for Clarington's waterfront. The Strategy identified the lack of active and passive/recreation opportunities along the waterfront. Much of the Lake Ontario shoreline was impeded by large land owners, such as St. Marys Cement, Darlington Nuclear Generating Station, Wilmot Creek Retirement Community and large agricultural operations. To provide greater public access to the waterfront the Strategy recommended, among other things, the acquisition of land for a Waterfront Park in Port Darlington on both sides of the Bowmanville Creek. During the conceptual design for Port Darlington Waterfront Park it was recognized that the park on each side of the creek would be distinctly different based the characteristics of each site. Port Darlington East Beach Park, constructed in 2014, was designed to be more active with a large central gathering node to be used for special events such as concerts in the park, fireworks displays, art exhibits, etc. East Beach Park includes a nautically themed children's playground, water play area, washroom building, small beach, and a paved promenade along the lake. There is also abundant green space for picnicking or informal play. The Lake Ontario Waterfront Trail passes through this section of the park. The first phase of Port Darlington West Beach Park, constructed in 2013, was designed to be much more passive to complement the character of the beach, sand dunes, and marsh that dominate the landscape on the west side of the creek. The long stretch of beach is the primary feature of West Beach Park and the first phase of development was intended to provide the public with access to the beach through the installation of a gravel parking lot and boardwalk linking to the beach. The north portion of West Beach Park will include nature trails along the edge of the marsh as well as interpretive signage and opportunities to launch non-motorized boats and canoes in the creek and open water of the marsh. Those works will be completed by CLOCA in conjunction with the construction of the Bowmanville Marsh water level control structure starting later in 2016. The existing West Beach Park is 2.5 ha in size. Attachment 2 shows all of the properties i` currently owned and maintained by the Municipality along West Beach Road, including the property at the west end of the beach known as West Beach Parkette. The Municipality's long term plan as identified in Clarington's Land Acquisition Strategy is to acquire all of the private properties along the south side of West Beach Road from West Beach Parkette to the existing West Beach Park on a willing seller/willing buyer basis. Although no master plan has been approved for the future parkland it is anticipated that the expanded park would also be designed to complement the natural features of the site, primarily the marsh and beach. It could contain playgrounds, shade structures, a network of walkways and boardwalks, and additional parking. West Beach Park could also be expanded incrementally with these types of features when additional properties are acquired adjacent to its west side. 21-3 Municipality of Clarington Addendum to Report EGD-018-16 Page 4 There are 8 cottages remaining on the existing West Beach Park site. In May 2014 Council approved a lease extension for those cottages until December 31, 2018. 2.2 West Beach Parkette The municipal site located at the 90 degree bend in West Beach Road, adjacent to 103 West Beach Road is known as West Beach Parkette. This .25 ha site is comprised of the West Beach road allowance and two properties along its east edge previously acquired by the municipality. Along the north edge of the parkette there is space for 5 or 6 cars to park (Attachment 3). Prior to the construction of West Beach Park this site was the best public access point to the beach in Port Darlington and it remains a popular destination for residents to access the water's edge or sit in their car to look out over the lake. It is common to see vehicles parked along the north edge of the parkette. The current and former owner of 103 West Beach Road (directly west of the parkette) have both made requests to eliminate the parking at the parkette to help discourage night time use. The current owner of 103 West Beach Road has also requested that the municipality build a wood privacy fence between the parkette and 103 West Beach Road. Municipal By-law Number 2011-45, Fence Cost Sharing, requires the municipality to share the cost of a 4' chainlink fence between public and private property. If the private owner wishes to upgrade the standard of the fence the municipality's share of the cost will be based on 50% of the cost of a 1.2m (4ft) chainlink fence. Section 7.8 of the By-law states "Where an owner wishes to construct, reconstruct or repair a division fence bordering municipally owned lands other than those listed in Section 3.1 the Director of Operations shall represent the Municipality's interest in such matters." The long term plan for West Beach Parkette is to maintain its current function as a public park with access to the waterfront. The acquisition of the remaining private properties along the south side of West Beach Road could take decades, if/when that occurs the site would be the west edge of a consolidated Port Darlington West Beach Park. 3. Pedestrian Safety and Unauthorized Night Time Use As previously reported, West Beach Rd. is a non-standard rural forced road. Sidewalks are not typically constructed in rural areas and, as stated in Report EGD-027-12, "the forced road section of West Beach Rd. is approximately 22 ft. [6.7 m] in width and can only accommodate the driving surface of the road." This area is not unlike many rural areas in Clarington, and pedestrians are encouraged to exercise caution here and in all areas of the Municipality where there are no sidewalks. The advantages that this area has are that the speed limit has been set at 40 kph on both West Beach Rd. and Cove Rd., both of which are dead end roads, and there is low traffic volume. Staff cannot find any, record of any residents who have requested that the Municipality construct sidewalks in this area. Staff have discussed night time activity in the parkette with Municipal Law Enforcement and Durham Region Police Services (DRPS) on a number of occasions. As Committee will recall, parking is prohibited at the parkette from dusk to dawn. A light pole was installed in 2012 to improve public and police surveillance of the parkette. Most recently,.- 21-4 i Municipality of Clarington Addendum to Report EGD-018-16 Page 5 the Municipal Clerk, acting Manager of Municipal Law Enforcement and the Manager of Development Engineering and Traffic met with the acting Sergeant in the Community Resource Unit at DRPS on May 19th to discuss the matter. The Sergeant was aware of past complaints involving the parkette, and he acknowledged that many calls have been received in the past six years which have all been generated from one address. One of the complaints involved a neighbour who was smoking in the park. The sergeant stated that this parkette is not unlike any other park in Clarington. DRPS has not found any illegal activity in the area in the past six years (with one relatively minor exception). There is no evidence of any partying, excessive garbage or bon fires. The calls have not been about any nefarious activity or bad behavior, but have been about the presence of a vehicle after hours. Most of the calls were received in the evening very shortly after dusk. When DRPS has attended the site in response to a call, there has been no enforcement required. The sergeant advised that he has sent the message to DRPS resources that this is an "area of community concern", but mass resources are not warranted in this area. Municipal Law Enforcement has committed to include this area in their night time patrols when staff resources permit, and they will call DRPS if and when they observe any activity that requires a police presence. Further, DRPS advised that they will be launching a "Parks Project" this summer to enforce Park By-laws and criminal offences. The West Beach.Parkette will be included.in the program. Staff have also set up the Miovision camera adjacent to the parkette at different times throughout April and May. The camera was set to record activity in the parkette from 9 p.m. to 6 a.m. (approximate times of dusk to dawn) over a total of nine nights. Through the nine nights, a total of seven cars stopped (never more than one at a time) for anywhere from three minutes to forty-five minutes. No activity of concern was recorded over the nine nights. While parking is prohibited from dusk to dawn, this level of after- hours access is not out of the norm for any park in Clarington. As previously reported, staff do not recommend eliminating parking at this parkette. Because the parkette is not located in an urban area, many people who enjoy the parkette drive to the spot. Eliminating parking will only result in people parking on the side of the road which is too narrow to accommodate on-street parking. In response to the neighbour's concerns, staff would consider placing bollards or armour stone adjacent to the west boundary in order to prevent parking immediately beside the residence, but only recommend that this be done after a decision has been made regarding a fence between 103 West Beach Road and the parkette after the west boundary has been established. 4. Concurrence This Report has been reviewed by the Municipal Clerk and Director of Operations who concur with the recommendations. i 21-5 Municipality of Clarington Addendum to Report EGD-018-16 Page 6 5. Conclusion In conclusion, staff continue to stand by the recommendations made in Reports EGD- 022-12, EGD-027-12 (both of which were endorsed by Council) and EGD-018-16. Engineering staff convened a meeting with DRPS and Municipal Law Enforcement and discussed this matter. The neighbouring resident's concerns have been noted, and Municipal Law Enforcement and Durham Region Police Services will continue to patrol the area and respond to any issues that need enforcement. Engineering Services staff will continue to monitor that area with the Miovision camera. The request for a fence along the joint property line between 103 West Beach Road and the parkette will be followed up by the Director of Operations as per the Fence Cost Sharing By-Law. 6. Strategic Plan Application Enhanced access to our unique natural environment through continued development of parkland along the waterfront. Submitted by. Reviewed by: Anthony S. Cannella, C.E.T. ranklin Wu, Director of Engineering Services Chief Administrative Officer Staff Contact: Leslie Benson, Manager, Development and Traffic, 905-623-3379 ext. 2304 or Ibenson(a),clarington.net Attachments: Attachment 1 -Report Number EGD-018-16 Attachment 2- Municipally-owned Land along West Beach Rd. Attachment 3- West Beach Parkette photos The following is a list of the interested parties to be notified of Council's decision: Susan Dixon ASC/RA/LJ B/n I/j b 21-6 i Attachment 1 to Addendum to EGD-018-16 ciff-MO100 Engineering Services Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Government Committee Date of Meeting: March 7, 2016 Report Number: EGD-018-16 File Number: By-law Number: Report Subject: . Long Term Plan for the West Beach Parkette Recommendations: 1. That Report EGD-018-16 be received for information. C i I; F I' r ` 21-7 Municipality of Clarington Report EGD-018-16 Page 2 Report Overview This Report was prepared in response to a request from Council at the January 25, 2016 General Government meeting to provide information regarding the use of the West Beach Parkette, future plans as well as some safety concerns raised by an area resident. This Report and previous Reports EGD-022-12 and EGD-027-12 provide responses to the questions raised and a course of action to address concerns over night time activities at the parkette. 1. Background 1.1 At the January 25th General Government meeting the following resolution was passed: That Staff be directed to provide a report-on the following, with respect to the West Beach Parkette, by the March 7, 2016 General Government Committee meeting: The long term plan for the West Beach Parkette; Solutions to the problems associated with unauthorized night time use of the parkette; and Solutions to address the safety issues associated with the West Beach Parkette parking lot, including (but not limited to): • Pedestrian Safety, particularly, those walking along,West Beach Road, • Visibility for drivers backing out of spaces in West Beach Parkette lot, • Visibility for drivers exiting West Beach Road and turning north, and The absence of a three way stop sign, especially during peak season. 1.2 Previous Reports EGD-022-12 and EGD-027-12—West Beach Park and Parkette In 2012, staff reviewed the need for and use of the West Beach Parkette. For many years Council has been committed, through its Strategic Plan, to provide improved public access to the waterfront on both the East and West Beach sides of Bowmanville Creek. The West Beach Parkette is a popular place which is enjoyed by residents who prefer this area because of the relatively short distance to the lake, its mature trees and sandy beach. In a report to GP&A in Oct. 2012, staff reviewed the parkette parking lot in the context of ongoing development of the Port Darlington West Beach Waterfront Park. The report states, "in the interim [prior to full development of the waterfront park], the parkette parking lot should remain in place at its current location as it provides accessibility to the waterfront for the driving public, cyclists as well as for easier waterfront access to those with accessibility or mobility issues. As the waterfront park develops in the future and further features are added that attract greater numbers of visitors to the area, it may well be appropriate to do a complete review of the parking and access to the waterfront. When that time comes [staff] will look to see if the parking at the parkette should be expanded, relocated or removed in its entirety."As there has been no 21-8 Municipality of Clarington Report EGD-018-16 Page 3 substantial change at the parkette, the recommendations and information from the previous 2012 reports are still relevant. i 1.3 Agency Comments Engineering staff have conferred with the Clerk's Department, Operations Department and Durham Region Police Services (DRPS) regarding any issues that their staff have encountered at the parkette since this matter was addressed in 2012. The Clerks Department has advised that 15 parking tickets have been issued in the area in the last two years, mostly pertaining to fisherman parking on the boulevard and in the No Parking zone on West Beach Rd. The search did not reveal any tickets specific to the parkette. A search for general complaints in the area did not reveal any complaints specific to the parkette. Other complaints such as reports of poison ivy have been recorded by this department. i' The Operations Department has advised that there have been two complaints in this area since 2013: one regarding damage during the ice storm in 2013, and one garbage complaint in 2015. DRPS has advised that they have received "several calls (in this area) over the last few years" pertaining to loitering and mischief. j 2. Solutions 2.1 Solutions to the Problems Associated with Unauthorized Night Time Use of the Parkette In June 25, 2012, staff reported to GP&A (Report EGD-022-12) with respect to night time activities in the parkette. The report stated, "The Municipality does not intend to allow any night time activity in the parkette and associated parking lot", and staff recommended that the parkette be closed at night. Council approved the recommendation in the report that the Traffic By-law be amended "to prohibit parking `from Dusk to Dawn' adjacent to the West Beach Rd. parkette". Subsequent to that report, staff have posted No Parking From Dusk to Dawn at the parkette, have posted No Parking on the bend of West Beach Rd. which is applicable at all times, have trimmed overhanging limbs to increase visibility in the parkette and parking area, have installed bollards to prevent vehicular access to the beach, and have installed a streetlight immediately adjacent to the parking'area to illuminate the area at night. Unauthorized use of a park which is closed at night and illegal parking are enforcement issues. Staff propose to set up a meeting with Engineering Services staff, Durham Region Police Services (DRPS) and Municipal Law Enforcement to discuss this matter. At that meeting, staff will commit, within the resources available, to increased night time Municipal Law Enforcement patrols, and to increased presence by DRPS. -In discussions in 2012 (and since) with DRPS, they were clear that if any one suspects illegal activity or unauthorized night time.use of the park, DRPS should be contacted. i 21-9 Municipality of Clarington Report EGD-018-16 Page 4 2.2 Solutions to the problems associated with the parkette parking lot (in order of the resolution) West Beach Rd. is a non-standard rural forced road. Sidewalks are not typically constructed in rural areas and, as stated in Report EGD-027-12, "the forced road section of West Beach Rd. is approximately 22 ft. [6.7 m] in width and can only accommodate the driving surface of the road." This area is not unlike many rural areas in Clarington, and pedestrians are encouraged to exercise caution here and in all areas of the Municipality where there are no sidewalks. The advantages that this area has are that the speed limit has been set at 40 kph on both West Beach Rd. and Cove Rd., both of which are dead end roads, and there is low traffic volume. Backing out of parking spaces at the parkette is not unlike any other place where cars park perpendicular to the direction of travel. Traffic volumes here are much lower than most shopping centre parking lots, and all drivers should exercise care when backing out of the space. The intersection of West Beach Rd. and Darlington Blvd., again, is a typical rural low volume intersection. The stop control for eastbound drivers on West Beach Rd. is appropriate, and drivers must follow the rules of the road when entering the intersection and turning north. Staff were requested to undertake an all-way stop control warrant in 2012 at West Beach Rd. and. Cove Rd. This was also reported in Report EGD-027-12. The volumes required were well below (only 25% of) those required to install this type of traffic control at this intersection. Traffic would not have significantly changed since that warrant was undertaken. It is staff's experience, and those of a vast number of traffic engineers, that where all-way stop control is installed at an unwarranted intersection, drivers tend to ignore the signage. Those who do stop are often frustrated by the unwarranted delay and tend to speed as they leave the intersection. Staff do not support the installation of all-way stop control where it is not warranted. 3. Concurrence This Report has been reviewed by Anne Greentree, Municipal Clerk, who concurs with the recommendations. 4. Conclusion In conclusion, staff continue to stand by the recommendations made in Reports EGD- 022-12 and EGD-027-12 (both of which were endorsed.by Council). Engineering staff will convene a meeting with DRIPS and Municipal Law Enforcement to discuss this matter and plan a strategy for improved presence, patrolling and enforcement of prohibited activities in the area. 21-10 Municipality of Clarington Report EGD-018-16 Page 5 5. Strategic Plan Application Not applicable. Submitted by: �— Reviewed by: Y Anthony S. Cannella, C.E.T. Franklin Wu, Director of Engineering Services Chief Administrative Officer Staff Contact: Leslie Benson, Engineering Services, 905-623-3379 ext. 2304 or Ibenson@clarington.net ASC/RA/LJB/nl/jb There are no interested parties to be notified of Council's decision. 21-11 \ o a O z O 120 Z J a . o rr O n. aOWMANVILLE MARSH 41 L0 (h o WEST BEACH ROAD t_ � _ a a O 4 m Legend QExisting West Beach Park - Existing West Beach Parkette LAKE ONTARIO Other Clarington Lands Hwy 001 L N f..BOWMANVILLE �' a f S E s \ 0 fake DRAWN BY. E.L. cD & `'�, o l d DATE: June 13 2016 I ADDENDUM TO `l r� East Beach Rd. REPORT EGD-018-16 ;j ATTACHMENT No.2 0� FILE NAME: KEY MAP West Beach Property Ownership.mxd ta •,1' ty ti lit a • • R I VViellil WI 'r i Clarftwn Unfinished Business 21.2 Engineering Services Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Government Committee Date of Meeting: June 20, 2016 Addendum to Report Number: EGD-023-16 Resolution: File Number: By-law Number: Report Subject: Proposed Amendments to Traffic and Parking By-law# 2014-059 Regarding Parking on the Boulevard of Corner Lots Recommendations: 1. That Report EGD-023-16 be received; 2. That Addendum to Report EGD-023-16 be received; and 3. That Council approve the By-law attached to Addendum to Report EGD-023-16, as Attachment 3 to amend By-law 2014-059, being a By-law to regulate Traffic and Parking on Highways, Private Property and Municipal Property, to clarify the prohibition to parking on a Highway within 15 m of an intersection. i' i' 21-14 Municipality of Clarington Addendum to Report EG®-023-16 Page 2 Report Overview The current Traffic and Parking By-law (#2014-059) permits "parking on the paved portion of the driveway apron ... provided that the vehicle does not encroach on the sidewalk, or the travelled portion of the roadway". The Municipality has received complaints from residents who state that they do not have sufficient visibility at stop controlled intersections where vehicles are parked on the driveway portion of the boulevard of corner lots. After a review of the matter, staff note that "parking on a highway within 15 m of an intersection" is currently prohibited in the Municipality's Traffic and Parking By-law. The definition of highway in the Highway Traffic Act (and hence the By-law) includes "driveway" and "the area between the lateral property lines [boulevard]". Staff recommend that the By-law include clarification that parking is permitted on the paved portion of the driveway apron; however, not within 15 m of an intersection. 1. Background 1.1 When Council approved the new Traffic and Parking By-law (#2014-059) in June, 2014, a new section was added to the by-law which permitted parking on the paved portion of the driveway apron within the boulevard provided that the vehicle did not encroach on the sidewalk or the travelled portion of the road. Previously, parking was prohibited "on or over any boulevard". The change was made in an effort to maximize on-site parking and reduce on-street parking, which has several limitations. 1.2 Since the new by-law was approved, staff have received complaints from motorists who state that there is insufficient visibility at stop controlled intersections where vehicles are parked on the boulevard portion of the driveway on lands adjacent to the intersection (see Attachment 2 — Parking Plan near Intersections). 2. Review and Recommendation 2.1 In response to recent complaints, staff reviewed numerous intersections where a stop control exists and where vehicles are parked in the boulevard portion of the driveway on lands adjacent to the intersection. In many cases (particularly in residential neighbourhoods), staff concur that visibility may be hindered where cars are parked in these locations. Reduced visibility is a concern in terms of sight lines for on-coming through traffic (vehicles and cyclists that have the right-of-way crossing the intersection). As this is a safety concern to the travelling public, a thorough technical review was conducted. 2.2 The current Traffic and Parking By-law permits parking on the driveway apron provided that the sidewalk is not blocked; however, it prohibits parking on the highway (including the boulevard and driveway) within 15 m of an intersection in order to maintain sight lines 21-15 Municipality of Clarington Addendum to Report EGD-023-16 Page 3 at an intersection. The same section of the By-law also prohibits parking on the highway within 30 m of an intersection where authorized signage has been posted; however, the Municipality has very few of these locations, and it is not anticipated that complaints will arise from those few locations. Staff recommend that the By-law be clarified to continue to permit parking in the driveway apron on the boulevard, but not within 15 m of an intersection. 2.3 This does not, in fact, constitute a change to the existing By-law: rather, the amendment clarifies that one condition (the prohibition of parking on the highway within 15 m of an intersection) takes precedence over another condition (the permission to park on the paved portion of a driveway apron). 2.4 Since the general public may not be aware of this prohibition, staff intend to compose an educational message on the Municipality's web-site. Municipal Law Enforcement has confirmed that, as is their general practice in cases such as this, they will be enforcing this part of the By-law on a complaint basis. 2.5 Staff were mindful of the relationship between the Highway Traffic Act and the Municipality's Traffic and Parking By-law when recommending the attached amendment. Great care must be taken when considering amendments to the Traffic and Parking By- law. The Highway Traffic Act authorizes the Municipality to pass by-laws pertaining to traffic issues, and the Municipal By-law implements those regulations. For instance the Highway Traffic Act authorizes the Municipality to "prescribe a rate of speed [by by- law]". The Traffic and Parking By-law, in turn, prescribes those rates of speed. The By- law is not stand alone and must be compatible with the Highway Traffic Act at all times in terms of definitions and authorization to permit and prohibit certain traffic related actions. Amending the By-law without consideration of the Highway Traffic Act can have implications with respect to the ability to enforce the By-law. 3. Concurrence This report has been reviewed by the Municipal Clerk who concurs with the recommendations. r 4. Conclusion r It is respectfully recommended that Council amend the Traffic and Parking By-law#2014- 059 (see Attachment 3) to clarify that parking is permitted on the paved portion of a driveway apron; however, not within 15 m of an intersection. 21-16 Municipality of Clarington Addendum to Report EGD-023-16 Page 4 5. Strategic Plan Application Not applicable. Ar Submitted by: A5 ___ — Reviewed by: Anthony S. Cannella, CET FV4nklin Wu, Director of Engineering Services ,(,�� Chief Administrative Officer ASC/LJB/nl Staff Contact: Leslie Benson, Manager Development Engineering and Traffic, 905-623-3379 ext. 2304 or Ibenson@clarington.net Attachments: Attachment 1 — Report EGD-023-16 Attachment 2 — Parking Plan near Intersections Attachment 3 — Proposed amending By-law to By-law 2014-059 There are no interested parties to be notified of Council's decision. 21-17 Attachment 1 Addendum to Report EGD-023-16 Ciff-MOO11 Engineering Services Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623=3379 ext. 2102. Report To: General Government Committee Date of Meeting: May 9, 2016 j Report Number: EGD-023-16 Resolution: File Number: By-law Number: Report Subject: Proposed Amendments to Traffic and Parking By-law# 2014-059 i Regarding Parking on the Boulevard of Corner Lots I Recommendations: 1. That Report EGD-023-16 be received; and 2. That Council approve the By-law attached to Report EGD-023-16, as Attachment 2 to amend 2014-059., being a By-law to regulate Traffic and Parking on Highways, Private Property and Municipal Property, to prohibit parking on the boulevard portion of a driveway on a corner lot left of the intersecting side street where the driveway access is on a through street. i I 21-19 Municipality of Clarington Report EGD-023-16 Page 2 Report Overview The current Traffic and Parking By-law (#2014-059) permits "parking on the paved portion of the driveway apron", "provided that the vehicle does not encroach on the sidewalk, or the travelled portion of the roadway". The Municipality has received complaints from residents who state that they do not have sufficient visibility at stop controlled intersections where vehicles are parked on the driveway portion of the boulevard of corner lots. After a review of the matter, staff are recommending that parking on the boulevard portion of a driveway on corner lots to the left of the intersecting side street where the driveway is off the through street, be excluded from the by-law and parking be prohibited on that boulevard. 1. Background 1.1 When Council approved the new Traffic and Parking By-law (#2014-059) in June, 2014, a new section was added to.the by-law which permitted parking on the portion of the driveway within the boulevard (public-right-of-way) provided that the vehicle did not encroach on the sidewalk or the travelled portion of the road. Previously, parking was prohibited"'on or over any boulevard". The change was made in an effort to maximize on-site parking and reduce on-street parking, which has several limitations. 1.2 Since the new by-law was approved, staff have received complaints from motorists who j state that there is insufficient visibility at stop controlled intersections where vehicles are parked on the boulevard portion of the driveway off the through street of adjacent corner lots (see Attachment 1 — Plan of parking on boulevard portion of driveway of a corner lot). 2. Review and Recommendation 2.1 In response to recent complaints, staff reviewed numerous intersections where a stop control exists and where vehicles are parked in the boulevard portion of the driveway off the through street. In many cases (particularly in residential neighbourhoods), staff concur that visibility may be hindered where cars are parked in these locations. Reduced F visibility is a concern in terms of sight lines for on-coming through traffic (vehicles and cyclists that have the right-of-way crossing the intersection). As this is a safety concern to the travelling public and after a thorough technical review, staff recommend that parking be prohibited on the boulevard portion of a driveway on corner lots left of the intersecting side street where the driveway is off the through street. The establishment of this modification to the Traffic and Parking By-law is based on standards from the Transportation Association of Canada. Municipal Law Enforcement has advised that the set fine for violating any part of the General Stopping and Parking Regulations is $60 ($45 for early payment.) 21-20 Municipality of Clarington Report EGD-023-16 Page 3 2.2 As this change to the Traffic and Parking By-law will not be known to most Clarington residents and businesses, By-law Enforcement will issue a warning for the first offence at a particular address. Any subsequent offences will be subject to the set fine for violation of the by-law. 3. Concurrence This report has been reviewed by the Manager,.Municipal Law Enforcement who concurs with the recommendations. 4. Conclusion It is respectfully recommended that Council amend the Traffic and Parking By-law#2014- 059 (see Attachment 2) to prohibit parking on the boulevard portion of a driveway on corner lots left of the intersecting side street where the driveway is off the through street. 5. Strategic Plan Application Not applicable. i Submitted by: Reviewed by: Anthony S. Cannella, CET r in Wu, Director of Engineering Services hief Administrative Officer ASC/LJB/nl/jb/ Staff Contact: Leslie Benson, Manager Development and Traffic Engineering, 905-623-3379 I ext. 2304 or Ibenson@clarington.net Attachments: Attachment 1 — Plan of parking on the boulevard portion of the driveway Attachment 2— Proposed amending By-law to By-law 2014-059 21-21 Through Street i !•;?!!ii!?�?i�"?':'•Ei�i'Tiiii:'lit�a}!'!??ny^!!l�pni tii!?? .. .!?;!�i!`•}Ia:Yif^E,,ii7!:S:i'n •n i:?!i,}!�!?sSt!I}^i•.T;ii!''!i!�!!�'!=�?i�}°!1:'!ry .sS!?i!::S!:i:!:}'::i 4,i•j'!:iI="'•H! !!i'!i i!!!i!!;!:'!°iii!:ii!:. ?i!i i!':•;a.:a:'i=''i?=?•i:i?::?:! ,,•;,:!'i:;;,.;!•I3,•!;:?,.!.?::•.a::i f.:l.;:;:U:!,:.Il:.,!.Ile;•!!I!?:,.!},::�}::}•.:::.y:u!.!:;..._,,;... .r.i:•l�!:,l;}�=.!!na,,:<;,:;.,,a:yi!A �!'?.?;,1.; !:!!:.??,;!:a.:;:}.;}!if iiii:I}�?t•!iE{l!L'!:• i ??t?!!;!i!?{,};? '}{iE,:,!}9!!'E!!??!!!!lj!(?I}!i,' =,i?I x �u}iii!!fi '=i='tE€",{:ii,Ii4S'ji ii°=?, /.ili'i•:,_!{jii�f,!!I!i!'!�ii}Ei 'i:i?i:Ei?:!:i:ii?:(! •,I,.rt,ae:Y: }!,.'.,:!,l;:•:.:,?,.::,::: •.:;:,:;}.:I!,�S.!,.!al.!a!ao-1,:.4i:l;•i1:a4•!!i,:!.:l:?:((•;:.,L!?,!:'::L?,i.1?.:ai:E'!l,:!::y::!;:!:;:!.a 3mswa'i•!,::ig..fa{:;y..h:y:!p:I,,.i.S:{i(.l:.•,I'.ih;:•?_!!';:i5'f,.::i:::{}Y,I:4:?i!!:}.F:� �{f:lii;?:}•!ii:i•li!:i.?:!i;.i:ai..:,Y:!i$�!4,,P!:.}li'.,:i:ai.:,•,:c::3?'!;.;:?:.:?4,:!!'::I.!'::;(i:?u:h;:?!.•I.„,„?I;I}q;;is ,?!,:!!: :! �. :?::!ha.il:• ;!?!,:,!;,•?i::! • t::::�::n;:;•:',:;:;a:.:•:,n:::•:a:::,:q: ...:.,L.........lna;:?,.i!.a�}?,?"::i=:!:E!:i"? "'i=t'"°'°?iii E,:.i i? I.i......:::.:..::::...s::.:.::..:: j t i}I:i?jIh}.il!I(}i}l}i� •:.!L: ,Y{i.l..:. l3i{?;EI I}iii}}!ja•i =:i;.:;i,(E{iliill, :i`y �k,'� iI!tlI{i?'ii?3I ii?}ii'}} }�•},pI•}}ia!!��=ii �u..vsr:i.3a O.:i:';i'•In:,,a. 3I!::!f:i°!!j:I•tl,! i }!(.:1. �a`!!•Nf:•,l.�q � i t Ilii?iR•:���ala.}l �' Corner Lot i?}I}lilil!!;if}i l}!!� Ii}';• 'i• , Left of Intersecting E?IiIlilljl!II}ll}!3i;I' it Side Street }'i=1'°"}!:'i•!;ai �I!:}i{Ii{iiljl!I}I 'STOP Contro} }Ih}iiEjll}lf�,o if iii:;.. } ,�j ! le!,• ! n Inters ! ectin ,,..,, a'li'I(y:iill{EE! I; ” }IIIhSli!ii}lililili}i!3?!!!!?} I?}:I?}}'•!}i=}Ii!?t}} '!Iily!IIIIIi}}ij Side Street ;.!{l?ij:?.:,:p::ay!iy i:S•i:ikii:{I??lijf}}} i. 4 i i; c I Legend: Corner Lot !!!?;,•.l,iiaii:}!},!a: Driveway Parking Plan }II;II':!Iil:':III!I{iI!! Municipal Boulevard .i.' :n — -• Edge of Pavement Drawn by: S. P. _ _L STOP Control Date: May 9, 2016 Driveway Report EGD-023-16 i' Attachment 1 21-22 , i Municipality of Clarington Attachment 2 to EGD-02316 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NO. 2016- Being a By-law to amend By-law 2014-059, being a By-law to Regulate Traffic and Parking on Highways, Private Property and Municipal Property. WHEREAS the Council of the Corporation of the Municipality of Clarington deems it advisable to amend by-law 2014-059; NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the Municipality of Clarington enacts as follows: 1. Sub-section 13(2) of Traffic By-law 2014-059 is deleted in its entirety and the following substituted therefor: 13: (2) Notwithstanding clause 13(1)(d), parking on the boulevard portion of a driveway apron is permitted provided that the vehicle does not encroach on the sidewalk or on the travelled portion of the roadway, and provided that the driveway is not located off a through street on a corner lot to the left of the intersecting side street. BY-LAW passed this day of , 2016 Adrian Foster, Mayor C. Anne Greentree, Municipal Clerk 21-23 No Parking Anytime 15 meters i 1 I i I r i i l Legend: Parking Plan Near Intersections Municipal Boulevard (area included in definition of Highway) Date: June 20, 2016 Edge of Pavement/Curb Driveway ,attachment 2 Addendum to Report EGD-023-16 21-24 Municipality of Clarington Attachment 3 to EGD-023-16 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NO. 2016- Being a By-law to amend By-law 2014-059, being a By-law to Regulate Traffic and Parking on Highways, Private Property and Municipal Property. WHEREAS the Council of the Corporation of the Municipality of Clarington deems it advisable to amend by-law 2014-059; NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the Municipality of Clarington enacts as follows: 1. Sub-section 13(2) of Traffic By-law 2014-059 is deleted in its entirety and replaced with the following: 13. (2) Notwithstanding clause 13(1)(d), but subject to clause 13(1)(c), parking on the boulevard portion of a driveway apron is permitted provided that the vehicle does not encroach on the sidewalk or on the travelled portion of the roadway. BY-LAW passed this day of , 2016 Adrian Foster, Mayor C. Anne Greentree, Municipal Clerk 21-25 Unfinished Business 21.3 ANNE GREENTREE MAY 11, 2016 CLERK MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET 2ND FLOOR BOWMANVILLE ONTARIO LIC 3A6 IT APPEARS THE GENERAL GOVERNMENT COMMITTEE IS GOING TO DISCUSS A PROPOSED AMENDMENT TO BY LAW 2014-059 REGARDING PARKING ON THE BOULEVARD OF CORNER LOTS. I WOULD SUGGEST THAT THIS IS NOT A SOLUTION IN ANYWAY TO THE NOTWITHSTANDING CLAUSE 13(1)(D) -PARKING ON THE PAVED PORTION OF THE DRIVEWAY APRON IS PERMITTED PROVIDED THAT THE VEHICLE DOES NOT ENCROACH ON THE SIDEWALK OR TRAVELLED PORTION OF THE- ROADWAY. HEROADWAY. BY LAW 13(1)(D)IS THE ROOT OF ALL THE PARKING PROBLEMS IN CLARINGTON. ALONG WITH LACK OF ENFORCEMENT.NO OTHER MUNICIPALITIES HAVE THIS PROBLEM BECAUSE THEY DO NOT HAVE THIS NOTWITHSTANDING CLAUSE. PARKING ON SIDEWALKS AND OUT INTO THE ROADWAY MAKES CLARINGTON LOOK ON SOME DAYS LIKE SOMETHING YOU WOULD SEE IN A THIRD WORLD COUNTRY,NOT DURHAM REGION. CLARINGTON SHOULD BE LOOKING AT THE DEFINITION OF A HIGHWAY WHICH INCLUDES THE AREA BETWEEN THE LATERAL PROPERTY LINES. THAT WOULD BE THE APRON OF THE DRIVEWAY(INCLUDING THE SIDEWALK IN MOST CASES). ACCORDING TO YOU'RE BY-LAW DEFINITIONS. ENFORCEMENT IS IMPOSSIBLE WITH CONFLICTS IN LAW THAT ARE CREATED. ALL VEHICLES PARKED ON THE APRON OF DRIVEWAYS IN A NO STOPPING SCHOOL ZONE OR A NO STOPPING BUS STOP ZONE. ARE ILLEGALLY PARKED ON A HIGHWAY IN A NO STOPPING(SIGNED)ZONE. THESE NO STOPPING ZONES ARE VERY EXTENSIVE AS YOUR PRESENT BYLAWS SHOW. GLENABBEY DRIVE HAS NUMEROUS NO STOPPING BUS STOP ZONES. TO MAKE MATTERS WORSE MANY OF THESE VEHICLES ENCROACII ONTO THE STREET. YOUR NOTWITHSTANDING CLAUSE ALLOWS VEHICLES TO PARK IN THESE ZONES WHERE STOPPING IS NOT EVEN ALLOWED. DEFINITION OF CONVOLUTED: COILED IN ITSELF-HAVING ONE PART TWISTED OR ROLLING OVER ON ITSELF. THESE VEHICLES CAN PARK LEGALLY IN THE NO STOPPING ZONES UNDER YOUR PRESENT BY LAW. IF YOU TAG THESE 21 -26 VEHICLES FOR NO STOPPING AND THEY TAKE IT TO COURT GOOD LUCK. YOU HAVE FIRE HYDRANTS THAT ARE LESS THAN 3 METERS FROM THE APRON OF DRIVEWAYS WHICH ARE PARKED ON. MOTHER TERESA CATHOLIC SCHOOL ON GLEN ABBEY DRIVE HAVE NUMEROUS CARS PARKED ON THE APRON OF DRIVEWAYS IN A NO STOPPING ZONE. THERE IS A SCHOOL CROSSING IN FRONT OF THE SCHOOL WHICH HAS A CROSSING GUARD. ALL THESE CARS PARKED ON THE APRON OF THE DRIVEWAY(LEGALLY)BLOCK THE VIEW OF CHILDREN CROSSING THE SCHOOL CROSSWALK FROM OBSERVING ON COMING VEHICLES. TO MAKE MATTERS WORSE SCHOOL BUSES HAVE TO TRY AND GET AROUND VEHICLES ENCROACHING ON THE ROAD. STUDENTS HAVE TO TRY AND GET AROUND ALL THE VEHICLES ON GLENABBEY DRIVE ENCROACHING ON THE SIDEWALK. I WOULD SUGGEST TO CLARINGTON COUNCIL THAT UNTIL THEY START PRO ACTIVE PARKING ENFORCEMENT IN THIS COMMUNITY THE SAFETY OF PEDESTRIANS, DRIVERS,EMERGENCY VEHICLES, ARE ALL SUSPECT, AND WILL CONTINUE TO BE AS THE AREA GROWS. NE O HA R 86AUBUN E COURTICE ON D 21 -27 Unfinished Business 21.4 The following Resolution #GG-307-16 was tabled from the May 30, 2016 General Government Committee Meeting: Melodee Smart, Administrative Assistant, Works Department, The Regional Municipality of Durham — ®urhamNork Energy From Waste Project, 2015 Annual Ambient Air Monitoring Report and 2016 Q1 (January— Larch) Ambient Air Monitoring Report Resolution #GG-307-16 Moved by Councillor Neal, seconded by Councillor Cooke Whereas the ambient air monitoring program for the Incinerator is scheduled to run for 3 years after commencement of operations; And Whereas the 98th percentile daily average for small particulate matter (PM2.5) since the commencement of incinerator operations, including the 2015 annual results for the 98th percentile daily average PM2.5 concentrations, and the 2016 Q1 results, show increased PM2.5 levels at the Rundle Road and Courtice Road monitoring stations over the annual results for 2013 and 2014; And Whereas the 98th percentile daily average PM2.5 concentrations for 2016 01 exceed the Ontario Ambient Air Quality Criteria ("AAQC"), however once averaged over three years, there is no exceedance.despite the foregoing results; And Whereas PM2.5 is harmful to human health; Now Therefore Be It Resolved That the Municipality of Clarington write to the Minister of the Environment and Climate Change and request that the Minister order that the ambient air monitoring program be extended by two years, such that the three year results for 98th percentile daily average PM2.5 concentrations will be for an entire period when the incinerator was operational. Motion Tabled (See following motion) Resolution #GG-308-16 Moved by Councillor Neal, seconded by Councillor Partner That the foregoing Resolution #GG-307-16 be tabled to the June 20, 2016 General Government Committee meeting. Carried 21 -28 Clari"n Memo Clerk's Department If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. To: Mayor Foster and Members of Council From: June Gallagher, Deputy Clerk Date: June 17, 2016 Subject: General Government Committee Meeting Agenda — June 20, 2016 — Update File: C05.General Government Committee Meeting Please be advised of the following amendments to the General Government Committee agenda for the meeting to be held on Monday, June 20, 2016: 7 Delegations See attached Final Agenda — (Attachment#1) 9 Communications Item 9.6 from Lisa and Stephen Smith, previously listed under Motion for Direction, should have been listed as Receive for Information. 21 Unfinished Business —Addition (Attachment#2) 21.5 Resolution #GG-181-16 - Bond Head Park Expansion and Transportation Improvements [Referred from the March 29, 2016 General Government Committee Meeting] e Gallagher D puty Clerk J EG/mc Encl. c: F. Wu, Chief Administrative Officer Department Heads Attachment#1 to Update Memo General Government Committee Agenda Date: June 20, 2016 Time: 10:00 AM Place: Council Chambers, 2nd Floor Municipal Administrative Centre 40 Temperance Street Bowmanville, Ontario Inquiries & Accommodations: For inquiries about this agenda, or to make arrangements for accessibility accommodations for persons attending, please contact: Michelle Chambers, Committee Coordinator, at 905-623-3379, ext. 2106 or by email at mchambers(c�clarington.net. Alternate Format: If this information is required in an alternate format, please contact the Accessibility Coordinator, at 905-623-3379 ext. 2131. Audio Record: The Municipality of Clarington makes an audio record of General Government Committee meetings. If you make a delegation or presentation at a General Government Committee meeting, the Municipality will be audio recording you and will make the recording public by publishing the recording on the Municipality's website. Noon Recess: Please be advised that, as per the Municipality of Clarington's Procedural By-law, this meeting will recess at 12:00 noon, for a one hour lunch break, unless otherwise determined by the Committee. Cell Phones: Please ensure all cell phones, mobile and other electronic devices are turned off or placed on non-audible mode during the meeting. Copies of Reports are available at www.clarington.net Cladngton General Government Committee Agenda Date: June 20, 2016 Time: 10:00 AM Place: Council Chambers 1 Call to Order 2 New Business — Introduction 3 Adopt the Agenda 4 Declaration of Interest 5 Announcements 6 Adoption of Minutes of Previous Meeting 6.1 Minutes of a Regular Meeting of May 30, 2016 6-1 7 Delegations 7.1 Craig Hebert, General Manager, Port Hope Area Initiative Management Office, Regarding an Annual Port Granby Project Update 7.2 Steve Wiggans Regarding an Oak Ridges Moraine Environmental Review Oversight by the Municipality of Clarington 7.3 James Mackenzie and Sarah Delicate Regarding a Petition to Protect the Lake Ontario Shoreline [Petition received in the Municipal Clerk's Department, from 112 residents regarding a request to protect further erosion of the Lake Ontario Shoreline between St. Marys pier and the Port Darlington lighthouse] 7.4 Lisa and Stephen Smith Regarding an Exemption to Development Charges By-law 7.5 Jason Gibson Regarding Traditional Methods of Living and Doing Business with Safe New Technology 7.6 John Higo, Autism Ontario Durham Region, Regarding the Ontario Autism Program 7.7 Susan Dixon Regarding Addendum to Report EGD-018-16, Long Term Plan for the West Beach Waterfront 7.8 Kelly Betts, Account Manager, Buffett Taylor, Regarding Report COD-015-16, Provision of Employee Group Benefits 7.9 Jeany Barrett Regarding a Newcastles of the World Update �I Page 1 General Government Committee Agenda Date: June 20, 2016 Time: 10:00 AM Place: Council Chambers 7.10 Jason Bagg, Acting Sergeant— Community Resource Unit, Durham Regional Police Service Regarding Addendum to Report EGD-018-16, Long Term Plan for the West Beach Waterfront 8 Communications - Receive for Information 8.1 Minutes of the Newcastle Village Community Hall Board dated April 19, 8-1 2016 8.2 Minutes of the Tyrone Community Hall Board dated May 17, 2016 8-4 8.3 Minutes of the Ganaraska Region Conservation Authority dated May 19, 8-5 2016 8.4 Melodee Smart, Administrative Assistant, Works Department, The 8-9 Regional Municipality of Durham — Durham York Energy Centre REVISED Ambient Air Monitoring 2016, 1 st Quarterly Report (January to March 2016) (Due to Volume the Durham York Energy Centre REVISED Ambient Air Monitoring 2016, 1 st Quarterly Report - January to March 2016 is available for viewing at: https://www.durhamyorkwaste.ca/Documents/MonitoringPIansReports/Amb ientAir/AmbientAirReports2016.aspx ) 9 Communications — Direction 9.1 Sylvie Landry, President, ACFO Durham-Peterborough — Request for Flag 9-1 Raising (Motion to approve raising of the Franco-Ontarian flag from September 20, 2016 to September 26, 2016) 9.2 Ralph Walton, Regional Clerk, Niagara Region — Lyme Disease 9-2 (Motion for Direction) 9.3 Judy Smith, Manager Municipal Governance Clerk/Freedom of 9-4 Information Coordinator, Municipality of Chatham-Kent— Climate Change Action Plan (Motion for Direction) Page 2 (brjD4011 General Government Committee Agenda Date: June 20, 2016 Time: 10:00 AM Place: Council Chambers 9.4 Mike Palecek, National President, Canadian Union of Postal Workers — 9-6 Federal Government Reviewing Our Public Postal Service — Have Your Say! (Motion for Direction) 9.5 Town of Shelburne — Cutbacks to Behavioural Therapy for Children 9-17 Affected by Autism Spectrum Disorder (Motion for Direction) 9.6 Lisa & Stephen Smith - Regarding an Exemption to Development 9-18 Charges By-law [Unredacted copy of correspondence circulated to Council confidentially] (Receive for Information) 9.7 Steven Wiggans - Oak Ridges Moraine Environmental Review Oversight 9-20 by the Municipality of Clarington (Motion for Direction) 10 Presentations 10.1 Mirka Januszkiewicz, Director, Waste Management Services and Gioseph Anello, Manager, Waste Planning and Technical Services, Regional Municipality of Durham, Regarding the Durham York Energy Centre Abatement Plan 11 Engineering Services Department 11.1 EGD-027-16 Appointment of Intern Inspectors 11-1 11.2 EGD-028-16 GO Transit Newcastle Village —Annual Status Update 11-6 11.3 EGD-029-16 Pedestrian Safety at Vincent Massey Public School 11-11 11.4 EGD-030-16 Trudeau Drive Walkway 11-18 11.5 EGD-031-16 Review and Assessment of LED Street Lighting 11-23 Conversion Programs for the Municipality of Clarington 11.6 EGD-032-16 Release of Final Draft of Clarington Transportation Master 11-36 Plan Page 3 Cladh9toll General Government Committee Agenda Date: June 20, 2016 Time: 10:00 AM Place: Council Chambers 12 Operations Department 12.1 OPD-005-16 Mobile Stage Rental Fees 12-1 12.2 OPD-006-16 2016 Winter Budget Report 12-35 13 Emergency and Fire Services Department No Reports 14 Community Services Department 14.1 CSD-013-16 2016 Community Event Sponsorship Requests — Spring 14-1 Intake 15 Municipal Clerk's Department 15.1 CLD-013-16 Regulation of Tree Preservation in Clarington 15-1 15.2 CLD-023-16 Fence Cost Sharing By-law 15-9 15.3 CLD-024-16 Appointment to the Clarington Museums and Archives 15-13 Board 16 Corporate Services Department 16.1 COD-015-16 Provision of Employee Group Benefits 16-1 16.2 COD-017-16 Lambs Lane Reconstruction 16-9 17 Finance Department 17.1 FND-009-16 Budget Meeting Structure and 2017 Budget Timetable 17-1 17.2 FND-010-16 Account Set-up One Fund High Interest Savings Account 17-5 17.3 FND-011-16 Annual Statement for the Development Charges Reserve 17-8 Funds for the Year Ended December 31, 20115 18 Solicitor's Department No Reports Page 4 ClariRgton General Government Committee Agenda Date: June 20, 2016 Time: 10:00 AM Place: Council Chambers 19 Chief Administrative Office 19.1 CAO-003-16 Clean Air Council 2015 — 2018 Inter-Governmental 19-1 Declaration on Clean Air & Climate Change 20 New Business - Consideration 21 Unfinished Business 21.1 Addendum to Long Term Plan for the West Beach Waterfront 21-1 Report [Referred from the March 7, 2016 General Government EGD-018-16 Committee Meeting] 21.2 Addendum to Proposed Amendments to Traffic and Parking By-law # 21-14 Report 2014-059 Regarding Parking on the Boulevard of EGD-023-16 Corner Lots [Tabled from the May 9, 2016 General Government Committee Meeting] 21.3 Correspondence Nelson Scharger— Regarding Proposed Amendments 21-26 to Traffic and Parking By-law 2014-059 Regarding Parking on the Boulevard of Corner Lots [Referred from the May 30, 2016 General Government Committee Meeting] (Motion for Direction) 21.4 Resolution Resolution Regarding Melodee Smart, Administrative 21-28 GG-307-16 Assistant, Works Department, The Regional Municipality of Durham — Durham/York Energy From Waste Project, 2015 Annual Ambient Air Monitoring Report and 2016 Q1 (January — March) Ambient Air Monitoring Report (Due to Volume, 2015 Annual Ambient Air Quality Monitoring' Report for the Durham York Energy Centre and Quarterly Ambient Air Quality Monitoring Report for the Durham York Energy Centre — January to March 2016 is available at https://www.durhamyorkwaste.ca/Documents/Monitorin gPlansReports/AmbientAir.asp x [Tabled from the May 30, 2016 General Government Committee Meeting] Page 5 Clarington General Government Committee Agenda Date: June 20, 2016 Time: 10:00 AM Place: Council Chambers 21.5 Resolution Resolution Regarding Bond Head Park Expansion and GG-181-16 Transportation Improvements [Referred from the March 29, 2016 General Government Committee Meeting] 22 Confidential Reports 22.1 COD-016-16 Grass Cutting Services — Contract Award Cancellation 22.2 CAO-001-16 Option Agreement for Future Purchase of Community Park Land and Camp 30 Heritage Preservation 23 Adjournment Page 6 Attachment#2 to Update Memo The following Resolution #GG-181-16 was tabled from the March 29, 2016 General Government Committee Meeting: Bond Head Park Expansion and Transportation Improvements Moved by Councillor Partner, seconded by Councillor Neal That the following recommendations be referred until the Master Transportation Plan is presented: "That a 1.5 metre wide sidewalk be constructed as part of Phase 1 of the transportation safety improvements, on the west side of Mill Street South, including localized curb and gutter, storm sewer and localized retaining walls, and that these improvements be referred to the 2016 Capital Budget; and That Mill Street South be widened by 2 metres on each side as part of Phase 2, to accommodate bike lanes, and that these improvements be referred to a future Capital Budget year." Carried i i Handouts/Circulations General Government Committee Meeting 3M Ajk ff PORT , R ; PROJECT Annual Update to Municipality of Clarington June 20, 2016 Craig Hebert General Manager Port Hope Area Initiative Management Office PbRTHbFEAEmA bWrIATWE Port GranbyProject port Granby Project progress update Waste Water Treatment Plant Long-term Waste Management Facility Project schedule Vleeting our obligations .ommunity outreach � «fie 3roperty Value Protection Program In port Hope Project update � � Summary . x PoRTHoFEAamA bwr,A"VE Existing Waste Management Facility �4 i it _ PoRTHoFEAamA bWrIA"WE Existing Site - Waste Water Treatment Plant i PbRTHbFEAamA bWrIA"WE Waste Water Treatment Plant — Pilot Testing ri yr p' fi' .' s. • �- a .�'�,�' r �'�•' . #. � 5 i s `" , rpt :� �'•. ,•,�. -. . �... ,"'r }-,�'' ,a1 �.�ti_� .:7` I PbRTHbFEAamA bWrIA"WE Waste Water Treatment Plant — Pilot Testing C j Ei ,r A� x 1. w Y + y 6'_ y - I PbRTHbFEAamA bWrIA"WE Waste Water Treatment Plant - Construction Lf ]� �, r- L � _gal �—� — �r. - �_��,1�,. ,��f►a a��r��� � � t:�-. _ 8i d��{ �� .f•I1� ®' id�� I■ 1117 !91��1s�. - 7 �! J 460 _. 6L I d; 1 PoRTHoFEAEmA bWrIATWE Waste Water Treatment Plant I I _ vow 1 I r - i - :! �►_ 4 . ,I 1 � 3 1 .r - 1 F « I ,""�`� y 11,1V.�Illllllllfllll!l11111///!//� j T HoFEAa� WrIATWE Waste Water Treatment Plant I low-- ®R Poo — e a _ P � � f r ' _ f � i T HbFEAa� WrIATWE Waste Water Treatment Plant - Completed I nIM 1.1 1'`-A der r #Ir�� � d. II I I � I I l I _ • ... ,I r I - - r-77- lid- +� x r �µ� PbRTHbFEAamA bWrIA"WE Pre-construction f , ♦y Ali °4 ' T HbFBAa� WrIATWE Early Works j Y�:l: PbRTHbFBAamA bwr,ATI[VE Elliott Road Construction s VA JOKOW rf'm PbRTHbFEAamA bWrIA""'R Aggregate Stockpiling ail -bLak r - - PbRTHbFEAamA bWrIA"WE Site Preparation P PoRTHoFEAamA bWrIA"WE Mound Cell 1 base excavation N pci'$�� - PbRTHbFEAamA bWrI""'R Underpass Construction r r a 1 j !� ore ■ • • ■ NO + r - * To LTWMF B Designated roadway '-�'~`'� for�ehides - ��' Roadway or.overed trucks Tn WMF moving waste to LTW MF I PbRTHbFEAamA bWrI""'R Completed Facility - -- . .'-far _ . , _ y Y' --' 4 .'-A.'Y. Yrs� � •' •41 .♦ _. y r 4f 00 k r I PoRTHoFEAamA bWrIA"WE Port Granby Project Timeline (2015 — 2020) ?015 2016 2017 2018 2019 2020 site JI Cell preparation underpass constructlon Waste excavation, transport waste along Cap and construction internal haul route, placement in mound close mound �7 Long-term monitoring PbRTEkwEAREA MeetingbUTIATNE 1 1 [LEGAL ITy ZEEMENT Agreement Monitoring Group ti. Property Value Protection Program Drop in Session Property Valle Protection Program PbRTEkvEAREA MeetingbUTIATNE 1 1 Independent Dust Monitoring RONMENTAL a SESSMENT Groundwater Monitoring .mow C„rveV Noise Monitoring PoRTHoFEAEmA MeetingbWrIATWE 1 1 raYt�vF'r` CNSC CENSING rKK �:r CNSC Inspection—Dust monitoring Ir .s ME .® .._. r� a 1. --:. CNSC Staff presenting to the Citizen Liaison Group PbRTHbFEAEmA bwr,ATI[VE Community Outreach a � _ Ilkf .:"�„- _ .,.may__ .d..- in ___ ._aP - ono•-._ - - .ao- 10'.-�' - - - wn Hall = - 'nation Session at Newcastle To Public tours of Waste Water Treat ment Plant • 1 �A4 — 1 : WSJ To, PbRTHbFEAamA bWrI""'R Stakeholder Relations law tate community Rea E Fie ming College "son Group -- - —___ �d PbRTHbFBAEmA bWrIATWE Property 1 1Program plementation Timeline for Renewed Program ounced Renewed PVP Program — May 2 RXR 'ostcards mailed to all residents in the PVP Zone Pro'erty fil■e Pr■tecfio■Pnyraw etters sent to current claimants, claims held in abeyance and recent ontacts iformation packages delivered to elected officials, stakeholders and media Jpdates made to website, Project Information Exchange material, social nedia feeds rming Stakeholders — May 3 - May 31 'ublic drop-in sessions held May 4 and May 14 (Port Hope); May 16 Newcastle) 'resentation to Northumberland Hills Association of REALTORS May 3 'resentations to interest groups to be scheduled lement Renewed Program — June 1 PbRTHbFEAEmA bWrIATWE Port Hope Project Via..• _ - PbRTHbFBAEmA IIATWE In Closing d6RLWLYREdNiY P WTO STEUP SAFETY afety of workers and the public and nvironmental protection are the top �. � 4441 r'�,Rnn ua.i.m,nn r - riorities of the PHAI -., ® ® � � � � Ve are meeting our commitments and ml-in bligations under the Legal Agreement, PORTH©PEARF.A - Canadian Nuclear Lahoramires Nudeaires L.b— ies CanadlensIWITLUWE nvironmental Assessments and Canadian WWW.pha,ca luclear Safety Commission licences 4ajor construction is underway. The xcavation and transfer of the waste away ,om the Lake Ontario shoreline is scheduled begin this fall Ve are committed to continue working . . ollaboratively with our municipal, regional �' r nd other partners PbRTHbFEAamA bwr,A""'R Questions? i TV ilk /r— p .��- - , , � � {111 Aft�J 0+■J ;IYV , � fffTTT rr+;f V III V �� �, � •�, � ` � ',�v. � �a �,, '! 115 Toronto Road, Port Hope Ontario 905.885.0291 info@pha'i.ca www.phai.ca Follow us on Facebook and Twitter ABATEMENT PLAN • Part or • • Policy: Applying Abatement and Enforcement Tools "At a// times, staff will seek to work cooperatively professional mI • • • person(s) to help address the impacts of I violation and to prevent its recurrence."" Abatement• • by Completion Diagnostic MOECC Source Test MOECC Submission MOECC MOECC Phase Two MOECC of Phase One Source approval to Abatement Exceedence Boiler#1 request fora of Abatement approval of approval to diagnostics approval of Investigations Tests) commence Plan Reported to offline Abatement Plan to Abatement startup and Source Test Committee Plan MOECC Plan and HDR Boiler#1 investigation Dioxins and Full Source Results Completed Report Furans Test ABATEMENT PLAN Completed To Date Source Test MOECC Submission MOECC HDR Report May 25, Exceedence Boiler #1 request fora °f approval of to Verify Reported to offline Abatement Abatement Abatement Phase One Committee Plan Plan to Plan Activities MOECC 2016 2016May 26, 2016 May 31, June 10, 2016 June 15, 2016 ABATEMENT PLAN Yet To Complete MOECC Phase Two Diagnostic MOECC MOECC approval to diagnostics Source Tests) approval to approval of Abatement commence Plan startup and Dioxins and Source Test Full Source Completed Boiler#1 investigation Furans Test Results Abatement Plan • Schedule of Implementation • Scope of Phase One ( boiler offline ) • Scope of Phase Two ( boiler online ) • Inspections, cleaning, maintenance, installation of equipment, SOP revisions, training, monitoring and testing • Plan fulfilled when a successful Source Test has been completed Potential Causes of Dioxin and Furan Emissions Dioxin Furan emissions from Energy from Waste (EfW) facilities can be in solid (particulate) form or in a gaseous phase and can be "typically" traced to one of four main factors: • Incomplete D&F destruction in the furnace; • Reformation of D&F (also know as "De Novo Synthesis"), which can occur as the flue gases cool from 400°C to 250°C; • Inadequate adsorption of the chlorinated compounds, including D&F on Powdered Activated Carbon ( PAC) in the APC system; and, • Breakthrough of D&F laden particulate through the baghouse. HDR Technical Memo Phase One • Observations of Phase One Activities — Confirmed the inspections were completed; — Confirmed ash was cleared from hoppers and collection points; — Performed independent observations and took independent photographs, — Confirmed that the corrective actions taken were appropriate; — Reviewed and commented on Covanta's new SOPS and verified that the SOPS have been implemented; — Reviewed training logs and verified that the TSSA licensed Chief Operator attested to the training; and — Reviewed Covanta's photographs documenting as- found and as-left equipment conditions. Abatement Plan : Phase Two Testing • baghouse, • outlet sample filters, • activated carbon properties, • carbon feed system Operations • combustion, • ash discharger, • furnace draft, • slag, bed thickness, stable operation, • ash hoppers, • flop gates, • rotary valves, • soot blowing, • personnel communications Diagnostic Stack Test for Dioxins and Furans Common to Phase One and Two Standard Operating • 2nd pass hopper air cannon Procedures • 2nd pass hopper levels • Hopper Plattco temperatures Develop or update • IGR air nozzle pluggage monitoring • Hopper cleaning • Plugged nozzles in evaporator tower • Baghouse operation • Up/shutdown and Offline operation • Baghouse high hopper alarm response Training New SOP training Control Room Operator Training Operator Training — General Petition to Protect the Shoreline Presented to Clarington City Council L June 20, 2016 Jim Mackenzie & { Sarah Delicate on behalf of Petitioners Petition SummaryBackground Sections of the shoreline of Lake Ontario between the shipping pier at St. Mary's Cement and the lighthouse pier to Port Darlington are experiencing rapid and accelerating erosion and damage. Without additional protective shoreline structures and/or erosion control measures, the rock walls co-constructed by St. Mary's, the municipality and private property owners to stop further shoreline property loss after the shipping pier was built will remain openly exposed to the lake and will continue to fail. We know can be rough . . . --__--- _-- -- - -�---- height - -_---�--- f a S{gni fi Cara wavy b this method a be seen that Y 0 . 015% or about It may � freq�en'�y ©f t to occur -di th r the 11 feet � S forecast � o f �$ feet a 1;1 of to an p , 0� This correSPo�ds -hours per year * height a�nnual l Y could be 26 feet . ximum expected wave ------ oninka, P.Eng. , 1 Vice-President, Reid-Crowther and Associat DESIGN NMS 1492 Don Mills Load, SGL' V� KFRc Don Mills, Ontario. � cn Kingston 17 4A P'r December 8 , 1972 A. 8rebner, O.W. Kamphuis, - P.Eng. P.Eng. COCK LA';DEi! ! Wave Forecasts ., 1972 TABLE 1 WAVE STATISTICS Wave Height E ceedence in Hcu rs and Frequency for - the Months ofJuly, August, Sept. ,, Oct. , and November. H SIG JULY AUG. SEPT. OCT. NOV. (ft) HRS. f (%) HRS . f ( K.S. f HRS , ( ) -H , f (%) 93 13 735 19 106 15 250 35 375 52 3 65 9 36 S 0 4. 2 150 21 232 32 4 20 2 .8 3 0.4 6 0.8 *92 13 186 2 5 16 2 . 1 2 0. 3 46 6.4 92 13 6 04 ! 2 0. 3 46 6. 4 > 5 0.7 20 2. 8 q 10 1 . 4 1O 5 0. 7 There was a time that wave size and frequency did not impact CCB J 9 r _ _ r Waterfront at q boats and dock. Cedar Crest do °h a beach $eta our king east. Circa Z,the dist nQ-196p's Note all the r^►'�'`►'ach^r{r ance and even dar Crest}3each Rd circa 1945 a car that had been .lust like West Beach today, rock walls were not necessary on Cedar Crest Beach , Sol, JA walkway' that MY The same visitor standing next to our bbq. Note the woodelnthe water. Circa early to built to make grandmother it easier to cross all the stones - -3 1OflYs. LOT 13 LOT 12 LOT Il LOT 10 , An ` ' ',�agQlf 19910 However, in the decades since, upwards of 80 feet of shoreline has been eroded, with many .J unsuccessful mitigation attempts. 1 _ N n f• .sEJ 1055 &Jeeb' Aar Tools N07, sIA1rcy -r/Iv �A►laPsd�ES �lv✓E �EF,v' w � TOT o . N �. o�llEs PAPE SbY 7b 7W447iAYD �,Qv�����✓E 4Z,4SdZES GWAIPIVSJ 4A 6&4'Z,A)6 I9DZJX)- BQWMANVILLE P c ~ .sM1 i s. . r k _ Our property lines now run into lake Ontario. t There used to be public r . shoreline between us and - w the lake. . f Interruption of Littoral Processes 'In Appendix V a calculation indicates !! littoral drift to the West, Although the ca itto ral/! as the input data warrant, the result is on InterrUption d indicatior► and in this oae it can b sad that t small . Air photos would indicate a drift from blest to East and this would be more in keeping with the: general pattern of sand circulation along the Forth shore of bake Ontario. The long landfill project would , pose a complete irnterrupticn to this littoral drift resisting in .; accretion on the West side and erosion on the East side, The rates of accretion and erosion will be small , but the balance is very delicate to beigin with. This balance will be c4pletel ups`at and the company may be liable to supply the dcwndrift areas (to the East) with saM- that Its structure has trapped, h Cedar Crest and West Beach today " Nit' k M 6 e # West to east current carries " sand out into lake around M piers creating starvation and accumulation areas Today, the beach has eroded so completely that we are in a crisis situation . MI • r. "a s e �_ The waves are too high, the energy is too great., and there is no buffer e ,j r Water is the walls and breaching floodingproperties � y Flood line: III •A .. T "tea, i�+a_ 'J t�' � yy -+•�'' - I -f .'fes � - �► �7,R 4r r ` Y t 3 ,�a •# 40 i 3a� � J r� r. t. Storm on CCB . 1r Our closest neighbour is a Protected Great Lakes Coastal Wetland CCB private property is the only remaining line of defense for Bowmanville's Protected Costal Wetland, and it is being compromised . 1 ' This approach is FAILING. '•'r, .y J� a -�-� Brand new rock wall installed this ' year, 27k, 10 r lije span . t- } Built a few years ago, this wall was compromised in the firstyear of install, and needed to be re- built the next year. MLAMENIMCLAIIII y �/ V Flat rock walls take the full force of the wave energy, and shoots the water up and over the walls... as well as underneath . F �A. 1 _ r ,x t �a r w 1 1 � 1 � � .\►1,'oid s}race nndrrttc': � �--- "`' -�.• � _:�,� rc�c•�;s� (�lcyc�t ifrlcic�i• a¢x. i�ncic�rt�c��ith � f Even the city"s properties are com rom i p sed fie 1 . z - I " ' •;;y `-v Y h j rte`' y� �. �! `_.' � _^5,W 1- }:_M \ _�� rA Zri ,��r: =fir �. �,� •�,:�� �' .s ��'�'` ,/.� fj' V r �- f J� .t� Individual efforts will not fix this . Action Petitionpd for : We, the undersigned, are concerned citizens who urge our leaders to act now to develop and implement a comprehensive shoreline protection plan with landowner consultation for the shoreline between the St. Mary's pier and the Port Darlington lighthouse pier on Lake Ontario in the Municipality of Clarington, Ontario Canada in order to protect against increasingly destructive lake wave action and to promote natural beach deposition, restoration and retention . I - - - epoll or y*015 i `i . i. mss_ Lakeview Park - Oshawa f e a • - �ew� til. rf yiT�•r� �� afr. 4 ..p {' Rouge40 Pickering J p r� T rG 3 � The Beaches - Toronto a f IWL - .V , ; a Scarborough _ Birchmount a'<-. iu. _4 y _ Thankyou for your time and consideration . Lr y. s• v; tea+ � �t��� fir= ' r, • t a �fi t� g y'x . • A& ° of #All r �" r a � Ad r ' 3 d Expenses • Cost of mobile home = apx $85,000 which includes electrical hook-ups and upgrades, plumbing and septic hook-ups, etc. • Cost of new furniture and mattresses, etc. Clarington Rezoning Fee $4080 Durham Review fee $1000 Clarington Development Fee $7647 Durham Development Fee $3874 School Board 1 Development Fee $1028 School Board 2 Development Fee $ 710 Building Permit $ 600 apx. Health Permit $ 245 Ganaraska Permit $ 250 apx. Grand Total of Permits $ 19434.00 ONTARIO AUTISM PROGRAM Understanding the impact TIMELINE • January 27, 2016 - Clinical Expert Committee Report released by MCYS • February 25, 2016 - Ontario Budget announces $333 Million investment in Autism Services • March 29, 2016 - MCYS announces new Ontario Autism Program • March 30, 2016 - parents and advocate groups rally to oppose changes • April 10, 2016 - ONTABA releases report against program • April 12, 2016 - Provincial Advocate for Children and Youth releases statement against program OVERVIEW • Highlights of the new program include: • Reducing wait times so children can access services sooner • Transitioning to the new integrated autism program by: • Focusing Intensive Behavioural Intervention (IBI) services to children in the appropriate developmental window: ages two to four • Gradually transitioning children five years and older currently receiving IBI to more clinically appropriate Applied Behaviour Analysis (ABA) services • Providing families with children five years and older on the IBI waitlist with $8,000 in one-time funding to immediately purchase community services or supports based on their children's specific needs as they transition off the IBI waitlist • Increasing the duration and intensity of ABA services over four years, starting in 2017, so that services are more flexible and based on children's individual needs. BREAKING IT DOWN • " Reducing wait times so children can access services sooner" • If your child is 5 years old and on the IBI waitlist - your child will be removed • You will receive on time funding of $8000 • In 2018 , your child will be eligible for the Ontario Autism Program Some children have been waiting up to 4 years for Of changing therapy . They are now removed from the waitiist BREAKING IT DOWN • "Focusing Intensive Behavioural Intervention (IBI) services to children in the appropriate developmental window: ages two to four" • This is in essence a good thing. We have advocated for early intervention for years. • The Clinical Expert Committee recommended that services begin before age 5, and be 12-24 months in length. • If your child is on the waitlist and will turn 5 between now and March 2018 they will remain on the waitlist until a space becomes available. . .or they turn 5 and will be removed from the waitlist. • In 2018, your child will be eligible for the Ontario Autism Program BREAKING IT DOWN • "Gradually transitioning children five years and older currently receiving IBI to more clinically appropriate Applied Behaviour Analysis (ABA) services" • If you are 5 and currently receiving IBI , you will continue until your next assessment (6months). You will be transitioned to ABA as spaces become available • In 2018 , your child will be eligible for the Ontario Autism Program BREAKING IT DOWN • "Providing families with children five years and older on the IBI waitlist with $8, 000 in one-time funding to immediately purchase community services or supports based on their children's specific needs as they transition off the IBI waitlist" • ABA services cost at a minimum $40/hr. $8000 equates to 10 weeks at the recommended 20hrs per week. . . or at the claimed 36 weeks, only less than 4. 5 hours per week • It is inadequate, especially for the two year gap in service windows Families are already mortgaging their homes to Ab, pay for therapy . It W '111 only get worse BREAKING IT DOWN • "Increasing the duration and intensity of ABA services over four years, starting in 2017, so that services are more flexible and based on children's individual needs." • Starting in 2017 . . . but kids are being removed now. • Ontario Autism Program eligibility doesn't begin until 2018 • It will start at 20 hours per week, and increase each year over 4 years to 36 hours per week. MISGUIDED , MISINFORMED , MISCARRIAGE • The Expert panel recommendations do say, the ideal window for intervention is between the ages of 2 to 4. We have failed an entire generation of children who sat on waitlists through this critical age. Or families have gone to the point of bankruptcy or beyond , to fund it themselves. • The Expert panel does not say that there is no benefit beyond age 5. In fact it says intervention should start before the 5th birthday, and carry on for 12-24 months. • The average age for a diagnosis is 4 years MISGUIDED , MISINFORMED , MISCARRIAGE • The Program goal is to improve supports for children while they are in school. • The Expert Panel recommended that the MCYS and Ministry of Education work together to provide increased supports. • No evidence of this exists • The DDSB SEG amount has been reduced by the MoE by $1 .6 million • The DDSB is funded at a rate lower than many other regions. • Prevalence rate of Autism in DDSB is 1 /44 MISGUIDED , MISINFORMED , MISCARRIAGE • Children are being discharged when they show improvement. • The expert panel recommends the opposite, that service is continued based on ongoing significant gain SUMMARY • Durham wait times have typically been longer than average, almost double. • Families that have been subjected to unjust wait times, are now being doubly penalized by being removed from the service. It is unconscionable. • $8000 is not nearly enough to bridge the gap in service created by the plan. It is inadequate and devastating . • The service gap between schools and community has not been addressed and will continue to grow with decreasing special needs budgets, particularly in Durham . • An entire generation of the most vulnerable of the needy is being sacrificed . SUMMARY • When an increase of $333 million is announced and; • The beneficiaries (families of ASD children) are outraged • The beneficiaries launch a class action lawsuit • The Provincial Advocate for Children and Youth says "This low bar cannot be the Ontario we aspire to." • When the professionals (ONTABA) proposed to deliver the service, were not consulted in its development, and are concerned it violates their Ethical Compliance Code • When community stakeholders, advocates and service providers call it "devastating", "unjust", "unconscionable" Perhaps it' s time to consider change ? AutiSMONTARIO s y� s i The West Beach Parkette (WBP) My Primary focus today is the removal of the parking at the W,6P . . however, my goal is not to impede lake access or deter visitors! What is the WAP? 1996 - city purchased residential lot. It is later combined with the road allowance to become the WBP. • less then 0 . 3 hectares in size • It boarders my property to the east [ GO -10 - 016o How did we get here? 2001 - complaint to council requesting large stones be placed to block parking on the beach Bollards and lamp post erected , restricted parking and additional road signage added - all at resident requests 2011 - petition submitted by 66 residents of West Beach to remove parking After hour use (drinking , partying , drugs, fighting , fireworks , and garbage drop off) 2012 - delegation is made Request bollards following curvature of road , effectively removing parking Vandalism , illegal overnight parking , residents safety. 2 015 - 16 My issues with the WAP General lack of maintenance and upkeep Litter Doggie feces , Fast food containers , Skids , Grocery boxes , Full size garbage bags , Drug paraphernalia, Lighter fluid , Dirty diapers Urinating in the bushes Cars idling for extended periods of time during the winter Illegal daytime parking in prohibited parking zones - double parking Via. � ! � � y w; � ` y `" � � � �► � w r � s Off leash dogs - issue f• • pets j4 � Multiple cars rendezvousing after dark People entering the park after dark Noise after dark Suspected drug drop-offs after dark Consequences : Truck broken into and items taken Found foot prints along the park side of our house in snow Installed security system , removed hedges for better visibility to our front yard , installed additional motion sensors . Cameras next? 1 S years of issues review of EGO-010- 016 - West Reach Parkette 1 . 1 In regards to wording : "Long Term Plan " for the West Beach Parkette.- The Clarington Official Plan , The Port Darlington Neighbourhood Secondary Plan , The Land Acquisition Strategy all say the same thing : The WBP is a Waterfront Greenway The Waterfront Trail will run through the Waterfront Greenways to link the new District Parks The Waterfront Trail is the primary method of providing public access to the waterfront Port Darlington Secondary Plan • a Af- -- i _- s _ i • • � '► ,may � -., > g wwws '1N SAF'%O g 2CC •OC 60C m I� - • •00 _ SECOPMARY JJjJa PRESTIGE P.4VM VG AREA �ief�f� EMPLOYMENT AREA P PARKE?IE Q MO rnv� i IMLMES D0 DisrRlcT PARK MAP A err PUSUC LUSNTA . . . , . . WATERFRoNT TRAIL LAND USE "/� EiEMERY SCHOOL �*fO+ OENSrly ENVIRONMENTAL W—ICV K = PROTECTION AREA •••• •'• LOCAL TRAJL PORT DARLINGTON NEIGHBOURHOOD ,1E3/IGE WATERFRONT SECON'f?,AR`! PLAN �I�C+Ar GREENWAY N`htLM '1, 24C3 1 M iya.PMISu PFAN Mx CDNYE14 UL+GREEN SPACE sp commulchk manna ro The only Parkette noted is NOT the West Beach Parkette Port Darlington West Waterfront Park F w - - _ moi~ �-�,-.r_._ .i�"•�.,_..�,--�" jC'� - t } p '.<° = � ;. _ _ �rtw•.rrr iu.rurrkrr '."f i� _- �I .' LU It -44 - - sww w..rro-ww as PORT DARLIN T(.-)N WATERFRON 1- PARK ■* �.� CONCEPTUAL MASTER PLAN The Master Plan does NOT include the WBP Is there a " Long Terri Plan " for WAP? There is a Land Acquisition Strategy - the land was acquired in 1996 The Clarington Official Plan and Neighbourhood Secondary Plan list usage as Greenway Waterfront - it already is green space The WBP is not mentioned as part of ANY "Park Master Plan" - not even as additional parking There is NO Long term plan 1 ,2 EGD - 018 - 016 "For many years Council has been committed, through its Strategic Plan, to provide improved public access to the waterfront. . . " Removing the parking does not preclude access to the waterfront The Waterfront Trail is planned for the Greenway Waterfront - not a parking lot 1 .2 [ GO-18-016 "The West Beach Parkette is a popular place which is enjoyed by residents who prefer this area because of the relatively short distance to the lake " The WEST Port Darlington Waterfront Park is no farther in distance from ` parking lot to lake ' then that of the fully thought-out, expertly designed , functioning EAST Waterfront Park 1 .2 [ GO-18-016 "It pro vides accessibi/ity to the waterfront for the driving public, cyclists as we// as for easier waterfront access to those with accessibility or mobility issues. " The driving public has 33 parking spots at Port Darlington West Beach Waterfront Park Cyclists do not need a parking lot There is NO accessible parking spot to date 1 .2 [ GO-18-016 "When that time comes /staffl will look to see if the parking at the parkette should be expanded, relocated or removed in its entirety. " Residents of East Beach were consulted regarding Master Park Plans , resulting in a revised parking lot further from homes My home is the closest to ANY lakefront parking in ENTIRE Bowmanville Lakefront Area - lets be fair! Im3 EGO -10- 016 With Regards to Agency Comments of "No complaints on file :• No tickets in 4 years?? Is it matter of ` no complaints ' or no enforcement? 10 day - just 2 hours a night, documentation 8 cars parking after dark + additional 7 cars in one night by DRPS - but no tickets in 4 years 2.1 EGD-18-016 With regards to `So/utions " provided : Increased night patrols - proven not to work " No parking" updated to "from dusk to dawn" - proven not to work (signing doesn 't work day or night) �'" 2m2 [ GO -10 - 016 The Conclusion : Standby the recommendations made in EGD-027- 1 ? "which do not convey safety concerns . EGD-027-12 "West Beach Road Safety" Omitted points : 3 . 7 • Safe "short term" solution (its been 15 years) • "3 -4" parking spaces are safe (can fit 6- 8) • Suggests "clearly defined or delineated parking spaces " (none - overcrowding) • Also provides a parking lot layout (not used) HP existing Gravel t 6 HL PTOPOsed Access Consolidated ' ta Signage Beach r Legend r ® cars park on the grass - day and night EGD - 027-12 objectionable points 3 . 2 Traffic volumes used to document safety are from survey conducted on a Tuesday (June 1 2 , 2012) (4 years ago , should be peak time) 3 . 7 Accessibility spot was approved in 2012 and seems to be a main factor for keeping the parking (but no spot to-date) 3 . 8 Roadside Bollards which have been requested since 2011 (stones) , are considered unsafe for vehicles leaving the road . (if no parking , then no need to leave the road) Does Parking " MAKE " a parkette .1 City of Toronto says: Parkette 0. 5 hectares or smaller, passive recreation & aesthetic enjoyment, a retreat for nearby residents Neighbourhood Park 0. 5 to 5 hectares , passive recreation & limited active recreation , located within walking distance to intended user Community Park 3 to 5 hectares, passive and wider range of active recreation , located in busier areas and collector streets District Park 5 to 15 hectares , offer higher order facilities, primarily service residence who travel beyond their communities Bowmanville Park Parl<ettes : Nelson Street Parkette .4h (no parking) Glanville Parkette . 7h (no parking) Landerville Parkette . 3h (no parking) Squire Fletcher Parkette . 3h (no parking) Neighbourhood Parks with amenities : Rhonda Park 1 .45h (no parking) Mearns Park 1 . 16h (no parking) o West Side Drive Park 1 . 93h (no parking) MAYBE ALL PARKS DO NOT NEED PARKING e r w • x �d Bowmanville Waterfront Fast Beach. with paved parking , playground , splash pad , lighted areas , walking paths , beach , washrooms , shaded areas , seating , garbage receptacles ► west peach with paved parking , beach and washroom ► iviarina with boat launch and parking ► Off leash dog park with parking , picnic tables and shade trees Dish and Bird sanctuary with pay parking , walling trails , viewing platforms SUMMARY Parl<ettes do not normally have parking Parking was suppose to be short term WBP is allocated as Waterfront Greenway and not included in Port Darlington Park Master Plan Port Darlington West Beach Master Plan included 27 parking spots - currently 33 (6 more then plan) Other substantial lake access and parking close by Complaints for over 15 years by area residents Bi -Law/ DRPS can 't patrol in sustainable way Lighting and Signing do not work Proximity from my home to public parking is not fair There is NO future plan - now is the time to remove the parking the 1n/ BP solution Maintain the appearance of the parkette �dd lockable garbage receptacles Make it known that dogs are to be leashed at the WBP Remove parking by moving bollards to follow the curve of the road (or by adding green space or curbs) Change the title of EGD-01 8-016 to omit LONG TERM PLAN as there has never been an official `p/an " for the West Beach Parkette. N EWCASTLES wWORLD 2016 CONFERENCE NEWCASTLE ONTARIO CANADA �l 1 rSaTii Tsi!i i r�iti JAPAN — HOSTS FOR 2018 AUSTRALIA SWITZERLAND NEWCASTLES OF THE WORLD 2 Adults Councillor, Oliver Arni Mayor, Ryoji Hozumi 7 Adults 5 Adults DENMARK 3 Youth Translator (Sunny) 5 Adults 11 Youth UNITED KINGDOM GERMANY Chair, Sue Wilson Deputy Mayor, Ruedige Vogt 1 Adult 8 Adults David Faulkner 3 Youth 2 Adults I j "'ILANNING UPDA-r- 166 GREAT BRITTAIN CZECH REPUBLIC Approximately 8 People 5 People MALASIA UNITED STATES 8 People 2 People ITALY 1 Person, needs financial help Total Estimated 72 • Sunday, informal welcome at the Admiral's Walk, Courtesy of Kaitlin Corporation • Monday, Formal Greeting Of Delegates, trip to Clarington Town Hall to meet with Mayor, Councillors and dignitaries, historical walking tour of Newcastle, supper at the Newcastle Community Hall • Tuesday, Key Note Speaker, Bev Foster, Room 217, panel discussions, Lunch courtesy of Algoma Orchards followed by a tour of plant and grounds • Tuesday Evening, COMMUNITY CORN ROAST, viewing of each country's tourist information, meet and mingle with delegates, live entertainment. Tickets for community $5.00 each for up to 300 individuals • Wednesday, Key Note Speaker, Optional Tours of OPG, Covanta, dinner at Newcastle Community Hall • Thursday, Key Note Speaker, Zelie Guering, Newcastle Passport and how it works, panel discussions, choice of afternoon golf, Courtesy of the Newcastle Golf and Country Club, or an excursion to the Zoo or a Nature Walk, supper at the Newcastle Golf and Country Club, live entertainment. • Friday, Youth Presentation, feedback session, visit to Docville, photo op with actors in period dress, Gala Dinner, (business attire), live Entertainment. Passing of the torch to Japan. • Sunday, informal welcome at the Admiral's Walk • Monday, Introduction of Youth Committee between 11 :00 a.m. and Noon, rest of day will join in adult activities • Tuesday, Panel discussions, meet and brainstorm, Lunch courtesy of Algoma Orchards followed by a tour of plant and grounds • COMMUNITY CORN ROAST, viewing of each countries tourist information, youth to meet and mingle with community and each other • Wednesday, Key Note Speaker Jason Shim, Pathways to Education, Optional Tours of OPG and Covanta, dinner at Newcastle Community Hall, Early evening for youth to work on presentation • Thursday, Key Note Speaker, Zelie Guering, Newcastle Passport, panel discussions, youth may choose to work on presentation before supper at the Newcastle Golf and Country Club • Friday, Youth Presentation, feedback session, Docville Wild West Park, Gala Dinner, (business attire), Passing Of The Torch To Japan Newcastles of the World 2016 Conference Treasurer's Report It is with pleasure to report to you that from a financial point of view, the Conference is right on target, we have met or exceeded our financial income goals and continue to be within all the budgets for our expenditures. We would like to thank the Municipal Finance Department for their guidance and assistance to make sure that we operate within the Municipal acceptable guidelines. We will continue to fine tune all the expenditures to make sure that all monies spent are done so in a very responsible way. Respectfully submitted, Leo Blindenbach, Treasurer Newcastles of the World 2016 Conference iiiiL Datij- i j AML-t Municipality Of Clarington The Vatandoust Team Keller Williams Newcastle Lions Club CIBC Newcastle Branch Newcastle Chamber Of Commerce Home Hardware Newcastle Algoma Orchards Veridian Connections Anonymous Clarington Pro Town Central Counties Tourism Docville Wild West Park Covanta Energy Newcastle Golf and Country Club Edward & Sylvia Vanhaverbeke Consumer View Remote Marketing Kaitlin Corporation Chase Global Foods Newcastle Block & Salvage John Gibson Newcastle Home Decor OPG Your name Here!!!! Royal Service Real Estate Ken & Maureen Shepherd Holiday Inn Express • Accommodation • Transportation • Would like to see more people • Report on this from Carl indicates register so that they can all stay that final numbers will be needed, at the same hotel if possible. but a definite plan is in place. • Food • Volunteers • Restaurants and food venders Lists are being compiled for each have been approached. Need day. Always need more final numbers before making volunteers. commitment. • Entertainment and Culture • Gifts for Delegates A mix of Canadian Culture and • Pins, flyers, info from Tourism. No local entertainment decision yet on major gift for delegate countries. WHATIJJJ&NEED • SUCCEED • VOLUNTEERS FOR • Transportation • Excursions • Meals • DONATIONS • Either in-kind or Monetary • PROMOTION • Press, Flyers, Word of Mouth, Flags, Banners • Check out our site: newcastlesconferences.com WORKINGFOR • a � - �` � ���" . �� ,t• a t' 7�N i) �� r� ♦ i r Unable to Attend this meeting, Carl Good, Leo Blindenbach, Councillor Willie Woo -7, - - I MESSAGE FROM ID FA a, �U L.K N E R J Around 80 people from more than a dozen Newcastles around the world will be coming to our 2016 conference and this is your invitation to join us in Newcastle Ontario Canada. We would like you to be part of it. The conference welcomes everyone to come and join us in visiting new places, making new friendships and share knowledge and experiences on matters of common interest to our communities. There will be talks, round-table discussions, visits to local t N spots and lots of opportunity for sharing of information. Youth will have a parallel conference with its own programme of activities along with joining the main delegation on excursions. , Come for five days or just a few days. You will not want to miss this event. Tree Preservation Regulation and the Natural Heritage System in Clarington Report CLD-013-16 June 20, 2016 What does Clarington 's Tree By- law have jurisdiction over? _ �Yt • J 1 rf' Woodlots that are over 0.2 ha to 1ha, south of Taunton Road N Burketon Enfield Regional Rd 20 V Regional Rd 3 Haydon Enniskillen i I - � n Tyrone tO o -J Leskard a Solina \\ w f Kirby Ganaraska Road w �, – - \rZ\ Lr�� if �— Kendal �1 Ha pton I Taunton Road N�itchell '1 z - �� r corners a: , a Orono � E 3 C 41 J F cc courtide ro -a Maple cr Grove Bowmanville _ \ o D o U I urham i � - I Flr g�Way Brownsville Newcastle _ w 11 Village Highway 401 {� Newtonville Lake Ontario Woodlots with CLOCA and GRCA Regulated Areas, ANSI S, Provincial Wetlands, CLOCA, GRCA, MNR, MOC lands, Highway and Hydro Corridors, _ Woodlots 1 Hectare and greater and Areas Zoned Agriculture removed \ - North of Taunton Road - - -� Burketon Enfield ' Regional Rd 20 , T f Haydon Regional Rd--3^ , Enniskillen LO a Tyrone o Leskard a: aa'i \ a Solina I �Kirby �jt�l✓t/v°r GanaraskaRoad LU Kendal Ha�ptors Taunton Road s M itch' G rners ° a ' Orono CR ami— D r J H . l _ I @ 1 2 Q1 i ca co r rCOlirflde 1 ° Maple :— ? Grave BOwmanville _ U pUrha - Hghw ay Newcastle_. -- Brownsville —�- -' -.\ Villa-qe J Highway 401 ` --- - - Newtonville L[7B Ontario ,1 Woodlots with CLOCA and GRCA Regulated Areas, ANSI'S, Provincial �� ' _ Wetlands, CLOCA, GRCA, MNR, MOC lands, Highway and Hydro Corridors, Woodlots 1 Hectare and greater removed. L t " N Burketon s /� Enfield Regional Rd 20 Haydon Regional Rd 3 Enniskillen LO LO Tyrone L' eskard Li' solina [r I m - c Ganaraska Road J �� �, i Kirby t� Kendal 'r Hampton - , i� Taunton Road ' Mitchell z -- r - Corners 15 ° m Orono z I w C CU 0 � I U o LD 7a 00 ` - � � _ Maple f. a — W j Grove BOwm nvllle ' U \ �urbarn - \I hway2 ' Brownsville o ' j Newcastle ` Village Highway 401 a - Newtonville ---�� Lake Ontario ` K Woodlots with CLOCA and GRCA Regulated Areas, ANSI'S, Provincial Wetlands, CLOCA, GRCA, MNR, MOC lands, Highway and Hydro Corridors, Woodlots 1 Hectare and greater and Areas Zoned Agriculture removed. MrT d o- /'V Enfield ' Regional R 20 Hayton �- ■ R� Region�IRd-3_� _ � ,t , � fir+ ;; 14 Enniskillen * r L r c R M AI ti ' h �F , I '° ~ � �'�1►T tryL + ` ri _ Tyrone k 1l '. 0 Qv cry) * ■ O y 4i i Salina' I S*l }iKirby tjl 'r° ■, Ganaraska Road w - �. - az W o. ' Namppn fF F Tau to Road itchell o i ! ■� i-T � Orono - 71 y S Of Co urtlee °IW L- - s �I \\ ' ; 1 l ■; Maple ' o,-— Pr , Grove i x y e i *' Bowm nville rharh 9hw V e � R 4— ay ID Brownsville ' 4, � Village t`._ HAmM .:i. r r, r1r ..Ir ■ > l Y Lake Ontario Woodlots with CLOCA and GRCA Regulated Areas, ANSI'S, Provincial Wetlands, CLOCA, GRCA, MNR, MOC lands, Highway and Hydro Corridors removed. _ ��� MrT d o- /'V Enfield ' Regional R 20 Hay�tan ' Region�IRd-3_ _ � 14 Enniskillen -J �� t -� ti , * r L 4 T ` � �'�1►T try �+ ` rr LO Tyrone Salina LU t'�I � l; } Kirby Ganaraska Road Kendal,Id rt Tau ton Road MitchellCorners �� � �^ � 2 � •i f. ( �. �J . _ �� Orono o VA 71 m IN - - y .-S ca Co tlGe j Maple 1.0 �� ■ �' Gro�e BOwm nville ay Brownsville ewcasfle R Villa a _- %YPI1 hri _ rrlr J�eV L . � '�� p�tori�ille h �r it , ' � � :* Lake Ontario Woodlots with CLOCA and GRCA Regulated Areas, ANSI'S, Provincial Wetlands, CLOCA, GRCA, MNR, MOC lands removed. N . ADid ` + ` ion c 0 + a J H do Regional Rd 32L 4 ennr , ti r �' 111 lip. i r Solina ' - s �t Kirby \ - -ArIjWrqsi en ' Ha n.. P)Ta ton ' + fr C1r r. Mitch z r y me i j no -tet► � " y � Willi -V •� ` ,�� Maple • I� r, ► Grove 1 �Bctm fnk(IIe� � ) � � _ : li 4�•, �� � r1 vi.e ,4 ew4astle 1 � Villa e }Hi � p N Am V f ♦ ~ � 21 Lake Ontari© Wood[ots �' Natural Heritage System wfw Planning Services Department EVIEW OFFICIAL LAN Valleylands Compass to our Future fi Where there is a defined f r . :y. valley feature, the erosion hazard limit defines the feature 9 Where there is NOT a defined valley feature, the meander belt defines the feature ZAf Central rSLake Ontario QL �11 conservatlan �// lGanaraska ding the Way coNseavanoN Natural Heritage System wow Planning Services Department OFFICIAL Fish Habitat and P REVIEW Compass to our future Riparian Corridors To protect Fish Habitat, Provincial Policy requires the protection of at minimum, a 30 metre riparian corridor on either side of a watercourse. This riparian corridor represents the integration between aquatic and terrestrial habitats. This linear corridor contributes connectivity to the Natural Heritage System throughout the Municipality. F AAf Central A Lake Ontario /�]A • �r Conservation ■lJ,l��i/■/■lin■ 4;Ganaraska Leading the Way CONSERVATION Natural Heritage System Services Department OFFICIAL FFICIAL ti PLAN Wetlands LL Compass to our Future Vegetation Communities: , Deciduous, Coniferous, Mixed Forest and Thicket Swamps. Open, Shrub and Treed Bogs and Green Ash Swamp, spring Fens. Meadow and Shallow Marshes. Submerged, Mixed and Floating — i ,,. '. . leaved Shallow Water Wetlands. � ky yirj : kF' r Size Criteria: >_ 0.5 haAAf y Central Lake Ontario (Aeading conservatlan �// Ganaraska the Way CONSERVATION - Natural Heritage System wfw Planning Services Department PLAN IAL Areas of Natural and Scientific Interest REVIEW Compass to our Future (ANSIs) Bond Head Bluffs ANSI Earth Science ANSI are representative of Ontario's geological diversity. They include outstanding exposed bedrock Mil and landforms such as moraines and relict shorelines. Life Science ANSI are representative of Ontario's biological diversity and - natural landscapes. They include " forest, prairie, and wetland ecosystems, their native plants and animals, and their supporting environments North . . • uarry, ANSI. zAtCentral �r Lake Ontario /�]A • � Conservation ■lJ,l��i/■/■lin■ 4;Ganaraska Leading the Way CONSERVATION Natural Heritage System w Planning Services Department OFFICIAL •JrP VIEW Woodlots Compass our Future Vegetation Communities: Deciduous, Coniferous, and Mixed Forests, Cultural Plantations. Size Criteria: Urban Area larger than 1 hectare Rural Area larger than 4 hectares a R larger hectare Forest,Mixed • • Sault . • �I Central . .. Conservation , l . .eading the Way CONSERVATION Natural Heritage System Wim'' Planning Services Department OFFICIAL REVIEW Natural Heritage System Compass to our Future • Allows for wildlife and plant movement FA— thus maintaining biodiversity. • Helps combat climate change. - k • Improves human health through better air - quality and more open spaces that provide linkages to recreational Natural Heritage System or Protected Area Network opportunities. • Protects residents from hazards such as u�0"C0r-I r Landsoope Matrix erosion or flooding. _ • Improves and protects our food sources by protecting the streams, and animal and Cara Area Stopping-stone Corridor plants species key to the agricultural �} sector. Linear Corridor • Increases the overall amount of natural cover in the landscape and adds to the aesthetic value of the landscape. _ _��� A29f Central Lake Ontario /�]A • ZGanaraska I Conservation ■ , �// ln CONSERVATIONLeading the Way E r �44d i •F - r7w�� r Clarington Mems Clerk's Department If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. - To: Mayor Foster and Members of Council From: June Gallagher, Deputy Clerk Date: June 22, 2016 Subject: Continuation of General Government Committee Meeting Agenda of June 20, 2016 - Update File: C05.General Government Committee Meeting Please be advised of the following amendments to the continuation of the General Government Committee agenda for the meeting to be held on June 22, 2016: 15 Municipal Clerk's Department 15.3 Report CLD-024-16 - Appointment to the Clarington Museums and Archives Board Attached is an application received from John Osborne. (Attachment #1) June allagher Dep y Clerk JEG/cf Encl. c: F. Wu, Chief Administrative Officer Department Heads June 20, 2016 ATTACHMENTS TO REPOPP To Whom it may Concern This letter is to express my interest in the vacant seat on the Clarington Museum and Archives Board. I am interested in becoming involved in my community and as I am recently retired I find I have more time to commit to a volunteer position. Prior to retiring I was a business member in the community. I owned and operated a large poultry farm in Orono. I was responsible for the day to day management as well as the financials. I have experience in hiring and managing employees and dealing with many regulatory bodies. I served as a member of the Newcastle Hall Board for two years and as the Newcastle Public School Treasurer for two years. When moving to the farm I had to give up these positions because I no longer lived in the community of Newcastle and was unable to commit time to volunteer commitments. Thank you for considering my application. I look forward to an opportunity to contribute to the Clarington Museum and Archives Board. Sincerely, John Osborne 3795 Golf Course Road Orono, On 905-983-5551/905-449-5256