The URL can be used to link to this page

Home My WebLink AboutCOD-017-16 Clarington Corporate i Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Government Committee Date of Meeting: June 20, 2016 Report Number: COD-017-16 Resolution: File Number: CL2016-10 By-law Number: Report Subject: Lambs Lane Reconstruction Recommendations: 1. That Report COD-017-16 be received; 2. That Nick Carchidi Excavating Limited Inc. with a total bid amount of$1,636,675.35 (net H.S.T. Rebate), being the lowest compliant bidder meeting all terms, conditions and specifications of Tender CL2016-10 be awarded the contract for road reconstruction work on Lambs Lane as required by the Engineering Services Department; 3. That the funds required for this project in the amount of$2,072,500.00 (net HST Rebate) including the Municipality's construction costs of $585,578.46 (net HST Rebate), the Region of Durham's construction costs of$1,051,096.89 and other related costs such as survey, design, contract administration, utilities relocations, materials testing and contingencies of $435,824.65 (net HST Rebate) be drawn from the following accounts: Lambs Lane Reconstruction 110- 32-330-83445-7401 $ 805,000.00 Region of Durham's Portion 100-00-000-00000-1010 $1,267,500.00 4. That all interested parties listed in Report COD-017-16 and any delegations be advised of Council's decision by the Purchasing Division. Municipality of Clarington Report COD-017-16 Page 2 Report Overview To request authorization from Council to award Tender CL2016-10 for road reconstruction work on Lambs Lane. 1 . Background Tender specifications were prepared by CIMA and provided by the Engineering Services Department for the road reconstruction work required on Lambs Lane from Odell Street to Fourth Street including First and Third Street from Lambs Lane to Elgin Street in Bowmanville. Tender CL2016-10 was issued by the Purchasing Services Division and advertised electronically on the Municipality's website. Notification of the availability of the document was also posted on the Ontario Public Buyer's Association website. Fourteen (14) companies downloaded the document. The Tender closed on Thursday, June 9, 2016. 2. Lambs Lane Reconstruction Four submissions were received in response to the tender call. Bids were reviewed and tabulated (see Attachment 1). All submissions were deemed to be compliant. After review and analysis of the submissions by the Consultant, Engineering Services Department and the Purchasing Services Division, it was mutually agreed that the low bidder, Nick Carchidi Excavating Limited Inc. be recommended for the award of contract CL2016-10 for the completion of the road reconstruction on Lambs Lane. Nick Carchidi Excavating Limited Inc. has done work for the Municipality in the past and the level of service has been satisfactory. 3. Financial and Budget Considerations The cost for this project is $2,072,500.00 (net HST Rebate) which includes construction cost of $1,636,675.35 (net HST Rebate) and other related costs such as survey, design, contract administration, utilities relocations, materials testing and contingencies of $435,824.65 (net HST Rebate). The Region of Durham will be funding $1,267,500.00 (Net HST Rebate)which represents the cost of the watermain and sanitary servicing and their contribution to the road related items associated with the work they require. The Municipality's portion will be $805,000.00 (net HST Rebate). Municipality of Clarington Report COD-017-16 Page 3 Funding required for this project will be drawn from the following Engineering accounts: Lambs Lane Reconstruction 110-32-330-83445-7401 $ 805,000.00 Region of Durham's Portion 100-00-000-00000-1010 $1,267,500.00 Queries with respect to the department needs should be referred to the respective Department Head. 4. Concurrence This report has been reviewed by Tony Cannella, Director of Engineering Services who concurs with the recommendation. 5. Conclusion It is respectfully recommended that Nick Carchidi Excavating Limited Inc. with the lowest compliant bid of $1,636,675.35 (net H.S.T. rebate) be awarded the contract for the Lambs Lane Reconstructions as per the terms, conditions and specifications of Tender CL2016-10. 6. Strategic Plan Application The recommendations contained in this report conform to the Strategic Plan. Submitted by: Reviewed by: arie Marano, H.B. Sc., C.M.O. ranklin Wu, Director of Corporate Services Chief Administrative Officer ////Ze�w,� /Z4 11W ancy T lor, BYA, CPA, CA., Director of Finance/Treasurer Staff Contact: David Ferguson, Purchasing Manager, 905.623.3379 Ext 2209 or dferguson@clarington.net Attachments: Attachment 1 —Tabulation of Bid Summary Attachment 2 — Memo from Engineering List of interested parties to be notified of Council's decision is on file in the Purchasing Services Department MM/DF/sm Attachment 1 to Municipality of Clarington Report COD-017-16 Municipality of Clarington Summary of Bid Results Tender CL2016-10 Lambs Lane Reconstruction Bidder Total Bid Total Bid (including HST) (net HST Rebate) Nick Carchidi Excavating Limited Inc. $1,817,455.92 $1,636,675.35 Hardco Construction Ltd. $2,133,890.87 $1,921,634.82 Coco Paving $2,142,792.82 $1,929,651.30 Dave Boyle Excavating Inc. $3,301,040.58 $2,972,689.29 Attachment 2 to Municipality of Clarington Report COD-017-16 Clar*wnI MEMO i TO: David Ferguson, Purchasing Manager FROM: Ron Albright, Assistant Director, Engineering Services I DATE: June 13, 2016 4 RE: Lambs Lane Reconstruction CL2016-10 The Engineering Services Department has reviewed the submissions for CL2016-10 and offers the following comments. The limits of the project are Lambs Lane from Odell Street to Fourth Street including E First and Third Street from Lambs Lane to Elgin Street, in Bowmanville. Prior to completing the design, a Public Information Centre was held on April 7, 2016 to review the project with the public and to get their input regarding the proposed works. I The Municipality of Clarington is working in cooperation with the Region of Durham, who will be replacing the watermain and sanitary sewer as part of this project. Lambs Lane is currently constructed to a rural cross section with no storm sewer or sidewalk. Upon completion of the works, Lambs Lane, First Street and Third Street will be reconstructed to an urban standard with new concrete curb and gutter, localized storm sewer, granular road base and asphalt. The low bidder on this contract was Nick Carchidi Excavating Limited. Based on past experience with this contractor, we recommend the contract be awarded to Nick j Carchidi Excavating Limited in the amount of$1,817,455.92 inclusive of HST, or j $1,636,675.35 net of HST rebate. The portion of the contract that will be funded by the Region of Durham is $1,167,196.82, inclusive of NST, or $1,051,096.89 net of HST rebate, which represents the cost of the watermain and sanitary servicing and their contribution to the road related items associated with their works. The portion of the contract that will be funded by the Municipality is $650,259.10 inclusive of HST, or$585,578.46 net of HST rebate. ' I . I i i Attachment 2 to Municipality of Clarington Report COD-017-16 Lambs Lane Reconstruction, CL2016-10 2 June 13, 2016 A contingency amount of approximately 10% of construction costs is required for this project, based on past experience. Therefore, including other costs such as survey, design, inspection, contract administration, material testing, utility relocation, contingency and net.HST costs, the Engineering Department advises of the following funding for Clarindton's share of the project. i Construction Cost, Based on Low Bid (net $585,578.46 of HST) Other Costs (net of HST) $219,421.54 Total Project Cost $805,000.00 I Allocated Financing Lambs Lane Reconstruction (2016), I 110-32-330-83445-7401 $926,875.00 Unexpended Funds $121,875.00 * A more detailed breakdown to be provided to Finance to provide necessary information for tracking of Tangible Capital Assets (TCA). Considering all project costs, there is sufficient funding available and the Engineering Dept, recommends that the Purchasing Dept. move forward with award of the contract based on the above apportionments. Should you have any further questions, please feel free to contact the undersigned. i i i Attachment 2 to Municipality of Clarington Report COD-017-16 Lambs Lane ReCOnstRICtion, CL2016-10 3 Aine 13, 2016 Regards, f on Albright, P. Eng. Assistant Director, Engineering Services RA/kr/nl i Pc: Nancy Taylor, Director of Finance A.S. Cannella, Director of Engineering Service NICRES ' _ /OURTH STREET Y-STONE000RT EA T RT CWRTF 'aCK{;W in 5 i UAU,IEMIEIb OT SUNSET ROAD � 6ypH � At �� W 1H1 DStREEi `V '3] E FREORICKAVENU E LS TL OSAIIAVENUE ECONi)9T, E P ' Q Y ioRRAwecr J KEHOERAVENUE 1 FIS$T EAUNOERSAVENUe ; .. O �'E1L'STREEt EII ET �; TKIRWID CT �_ GPYGESSKTY WE EST CANC ;SW ST EAST I+GESSgN STREETY/E T � BOW1VlANVILLE LAMBS LANE RECONSTRUCTION 1 i I i