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Home My WebLink AboutFND-011-16 C ar Z _Lngton Finance Department Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Government Committee Date of Meeting: June 20, 2016 Report Number: FND-011-16 Resolution: File Number: By-law Number: Report Subject: Annual Statement for the Development Charges Reserve Funds for the Year Ended December 31, 2015 Recommendations: It is respectfully recommended that the General Government Committee recommend to Council the following: 1. That Report FND-011-16 be received; and 2. That a copy of this report be posted on the Municipal website. Municipality of Clarington Report FND-011-16 Page 2 Report Overview This report complies with the reporting requirements of Section 43 of Bill 98 to disclose the annual activity in the Development Charges Reserve Funds for 2015. It has been revised to comply with amendments to the Act effective for reporting January 1, 2016. 1 .0 Background 1.1. In accordance with Bill 98, an Act to Promote Job Creation and Increased Municipal Accountability While Providing for the Recovery of Development Costs Related to New Growth, attachment #1 attached shows the activity in the Development Charges Reserve Funds for the year ended December 31, 2015, including opening and closing balances. 1.2. Attachment#2, #3 and #4 attached shows all assets whose capital costs were funded by development charges, the manner in which any capital cost not funded by development charges were funded, and other information as required by the Act. 1.3. This statement is compliant with Subsection 59.1(1) of the Development Charges Act. 2.0 Additional Information 2.1 For the year ended December 31, 2015, a total of 933 residential building permits were issued of various types. Approximately 597 units were anticipated for 2015 in the 2015 development charges background study. A total of 41 capital fund and 22 revenue fund projects have been financed by development charges. 3.0 Concurrence - Not applicable 4.0 Conclusion 4.1 It is respectfully recommended that the annual statement for the Development Charges Reserve Funds be received for information and made available to the public by posting on the Municipal website. Municipality of Clarington Report FND-011-16 Page 3 Strategic Plan Application The recommendations contained in this report conform to the Strategic Plan. Submitted by: ' �G Reviewed by: Nancy T lor, A, CPA, CA anklin Wu, Director of Finance/Treasurer itz, Chief Administrative Officer NT/AY Staff Contact: Nancy Taylor, Director of Finance/Treasurer, 905-623-3379 ext. 2602 or ntaylor ,clarington.net Attachments: Attachment#1 - Development Charges Reserve Funds Statement Attachment#2 - Capital Expenses Attachment#3 - Revenue Fund Expenses Attachment#4 - Committed Amounts from Prior Years' Budgets/Council Approvals There are no interested parties to be notified of Council's decision. Municipality of Clarington Development Charges Reserve Funds Statement Attachment ##1 For the 2015 Year to Report FND-11-16 580 581 582 583 584 585 586 General Library Fire Protection Indoor Park Dev. & Operations Roads and Government Services Services Recreation Related Facilities Related Balance as of December 31, 2014 941,740 189,703 2,361,708 0 1,135,231 2,210,053 14,030,812 Plus: Development Charge Proceeds (258,661) (577,881) (582,784) (3,633,680) (920,972) (568,057) (5,101,818) Accrued Interest Apportionment (11,003) (5,149) (28,794) 0 (15,020) (26,894) (171,675) Transfer from Revenue Fund 0 (69,579) 0 (86,939) (1,412) (5,764) 0 Transfer from Capital Fund 0 9,424 0 0 0 0 627 Subtotal 269,664 662,033 611,578 3,720,618 937,404 600,715 5,274,120 Less: Amount Transferred to Capital Fund 0 0 23,201 0 595,203 65,047 2,598,972 Amount Transferred to Revenue Fund** 110,529 170,130 1,401 3,048,597 81,320 4,648 606,034 Repayment of Interim Financing from Reserve Funds 0 161,704 0 672,021 0 0 0 Subtotal 110,529 331,834 24,602 3,720,618 676,524 69,695 3,205,006 Closing Balance as of December 31, 2015 1,100,875 519,902 2,948,684 0 1,396,111 2,741,073 16,099,926 Committed Amounts from Prior Years *** 581,224 231,596 203,961 1,150 449,450 844,822 5,967,013 Available at December 31, 2015 519,651 288,306 2,744,724 1,150 946,661 1,896,251 10,132,913 Committed Amounts from 2016 Budget **** 270,000 233,936 0 2,806,764 706,500 1,053,000 5,301,441 Balance remaining of Interim Financing from Reserve Fun 0 0 0 3,157,912 0 0 0 Balance Available for Future Needs 249,651 54,370 2,744,724 5,965,826 240,161 843,251 4,831,472 * See Schedule B Total Development Charges collected on behalf of the Region in 2015 $ 10,712,228.78 ** See Schedule C Less: amounts paid to the Region 10,605,816.78 *** See Schedule D Total Development Charges due to the Region at December 31, 2015 $ 106,412.00 *** 2016 Budget (includes 2016 debenture payments) Note: brackets = funds available, no brackets = shortfall Attachment #1 to Report FND-11-16 587 Parking Total Balance as of December 31, 2014 275,284 21,144,530 Plus: Development Charge Proceeds (40,676) (11,684,528) Accrued Interest Apportionment (3,234) (261,770) Transfer from Revenue Fund (5,915) (169,607) Transfer from Capital Fund 0 10,051 Subtotal 49,824 12,125,957 Less: Amount Transferred to Capital Fund 0 3,282,422 Amount Transferred to Revenue Fund** 96 4,022,756 Repayment of Interim Financing from Reserve Funds 0 833,725 Subtotal 96 8,138,904 Closing Balance as of December 31, 2015 325,012 25,131,583 Committed Amounts from Prior Years *** 22,790 8,302,005 Available at December 31, 2015 302,222 16,829,578 Committed Amounts from 2016 Budget **** 0 10,371,641 Balance remaining of Interim Financing from Reserve Fun 0 3,157,912 Balance Available for Future Needs 302,222 3,300,024 * See Schedule B ** See Schedule C *** See Schedule D **** 2016 Budget (includes 2016 debenture payments) Note: brackets = funds available, no brackets = shortfall Attachment #2 to Report FND-11-16 Municipality of Clarington Development Charges Reserve Funds Statement For the 2015 Year Total Expenses D/C R/F Non D/C Capital Expenses For 2015 Financing Financing Description D/C - Emergency Services Bowmanville Firehall Expansion 2,299 2,299 0 Newcastle Firehall Replacement 48,607 20,901 27,706 Mun Cap Wrks RIF 50,907 23,201 27,706 D/C - Park Development & Related Facilities Longworth Park 67,185 60,466 6,718 Eng Prks Cap RIF Knox Park 105,318 94,786 10,532 Eng Prks Cap RIF Westvale Parkette 72,857 65,571 7,286 Eng Prks Cap RIF Foster Creek Park 320,961 288,865 32,096 Eng Prks Cap RIF Newcastle Leash Free Park 93,999 84,599 9,400 Eng Prks Cap RIF Springfield Parkette 1,018 916 102 Eng Prks Cap RIF 661,337 595,203 66,134 D/C - Operations New Equipment- 2014 Roads 59,503 34,870 3,874 Mun Cap Wrks RIF 20,759 Operations Equip RIF New Equipment- 2015 Roads 10,533 9,479 1,053 Mun Cap Wrks RIF Hampton Office Expansion 21,262 19,136 2,126 Mun Cap Wrks RIF Operations - Depot 42 consulting - construction pole barn/quonset but 1,735 1,562 174 Operations Equip RIF 93,033 65,047 27,986 D/C - Roads And Related Road reconstruction - Nelson Road 827 587 240 Mun Cap Wrks RIF Road reconstruction - Osbourne Rd (Energy Drive to South Limit) 104,273 100,175 4,097 Mun Cap Wrks RIF Road reconstruction - Scugog St (Bons Ave - Conc Rd 3) 46,242 24,980 9,239 Mun Cap Wrks RIF 12,023 Developer Contribution Road reconstruction - Trulls Rd (George Reynolds Dr-Daiseyfield Ave) 15,253 4,492 3,122 Mun Cap Wrks RIF 7,639 Developer Contribution Road reconstruction - Pavement Rehab 2015 1,253,117 242,266 1,010,851 Fed Gas Tax Road reconstruction - Lake Road Extension 132,461 28,792 103,669 Strategic Capital RIF Road reconstruction - Grady Drive 2013(Foster Creek) 7,889 7,889 0 Road reconstruction - Port Darlington Waterfront Park 129,953 1,828 89,460 Mun Cap Wrks RIF 31,432 Roads Contribution RIF 7,232 Developer Contribution Road reconstruction - Green Road (Baseline Rd - Aspen Springs Dr) 323,950 320,711 3,240 Tax Levy Road reconstruction - North Scugog Court (West Scugog Lane-Conc Rd 3) 375,310 334,026 41,284 Mun Cap Wrks RIF Road reconstruction - Holt Rd (Hwy 401 to Hwy#2) 32,353 27,500 4,853 Mun Cap Wrks RIF Road reconstruction - Concession Rd 3 (Middle Rd - Liberty St) 12,779 10,990 1,789 Mun Cap Wrks RIF Road reconstruction - Concession Rd 3 (#57 - Middle Rd) 8,827 7,856 971 Mun Cap Wrks RIF Attachment #2 to Report FND-11-16 Municipality of Clarington Development Charges Reserve Funds Statement For the 2015 Year Total Expenses D/C R/F Non D/C Capital Expenses For 2015 Financing Financing Description Road reconstruction - Concession Rd 3 (Liberty St - Jollow Dr) 3,629 3,157 472 Mun Cap Wrks R/F Road reconstruction - Green Rd Grade Seperation 2,637,540 1,006,871 1,630,669 Region of Durham Sidewalk construction - Trulls Road (Nash - George Reynolds) 113 113 0 Sidewalk construction - Scugog Street Rd (Rehder Ave-Jackman Rd) 238 238 0 Sidewalk construction - Osbourne Rd 29,626 28,441 1,185 Mun Cap Wrks R/F Sidewalk construction - Green Rd (Bosweel Dr - Hwy#2) Westside 1,964 1,964 0 Sidewalk construction - Liberty St (Nelson - Albert St) 2,493 2,493 0 Sidewalk construction - Multi Use Trail RR#57 9,650 9,650 0 Street Lighting- Osborne Road 127,725 122,616 5,109 Mun Cap Wrks R/F Street Lighting- Liberty Street 107,716 107,716 0 Street Lighting- RR#57 (Aspen Springs - King St) 8,986 8,986 0 Bowmanville Creek Erosion (North of Longworth Ave) 1,624 1,088 536 Mun Cap Wrks R/F Various Erosion Protection Works 174,305 112,349 61,956 Mun Cap Wrks R/F Foster Creek Remediation 459 308 152 Mun Cap Wrks R/F Newcastle Streetscape Improvements 23,048 11,524 11,524 Tax Levy Longworth Pedestrian Signal 69,366 69,366 0 5,641,714 2,598,972 3,042,742 Total Capital Expenses 6,446,991 3,282,422 3,164,569 Summary of Financing: 23,201 D/C - Emergency Services R/F 595,203 D/C - Park Dev/Related Facilities R/F 65,047 D/C - Operations R/F 2,598,972 D/C - Roads and Related R/F 259,224 Municipal Capital Works R/F 66,134 Engineering Parks Capital R/F 20,933 Operations Equip.R/F 31,432 Roads Contribution R/F 1,010,851 Fed Gas Tax 103,669 Strategic Capital 26,894 Developer contribution 14,763 Tax Levy 1,630,669 IRegion of Durham Total Financing 6,446,991 3,282,422 3,164,569 Attachment #3 to Report FND-11-16 Municipality of Clarington Development Charges Reserve Funds Statement For the 2015 Year Total Expenses D/C R/F Non DIC R/F REVENUE FUND EXPENSES For 2015 Financing Financing Description D/C - General Government Prior Year Bldging Permit Refunds 623 623 0 Planning - Official Plan Review 1,284 1,155 128 Mu Cap Works Older Adults Strategy 6,081 5,473 608 Older Adults Oper R/F Legal-D/C 2010 OMB Hearing 4,491 4,042 449 Prof Fees Facility Development 42,437 33,268 3,696 Tax Levy 5,473 Prof Fees D/C -2016 Study 73,297 65,967 7,330 Prof Fees 128,214 110,529 17,685 D/C - Library Services 2015 Holdback Pending D/C Appeal 33,558 33,558 0 Prior Year Bldging Permit Refunds 1,562 1,562 0 Contribution towards Debenture Debt - Newcastle Library 103,335 57,867 45,467 Tax Levy 2012 Library Collections Unexpended Funds to Library 110,000 77,143 32,857 Lib Cap R/F 248,454 170,130 78,324 D/C - Emergency Services Prior Year Bldging Permit Refunds 1,401 1,401 0 1,401 1,401 0 D/C - Indoor Recreation 2015 Holdback Pending D/C Appeal 231,068 231,068 0 Prior Year Bldging Permit Refunds 9,880 9,880 0 Contribution towards Debenture Debt- Bowmanville Indoor Soccer 161,171 145,054 16,117 Debt Retirement R/F Contribution towards Debenture Debt- Newcastle District Recreation Ctr 1,763,604 1,587,244 176,360 Tax Levy Contribution towards Debenture Debt- South Courtice Arena 1,075,351 1,075,351 0 3,241,075 3,048,597 192,478 D/C - Park Development & Related Facilities 2015 Holdback Pending D/C Appeal 65,625 65,625 0 Prior Year Bldging Permit Refunds 2,540 2,540 0 Parks Development - Consulting 14,617 13,155 1,462 Tax Levy 82,782 81,320 1,462 D/C - Operations 2015 Holdback Pending D/C Appeal 3,273 3,273 0 Prior Year Bldging Permit Refunds 1,375 1,375 0 4,648 4,648 0 D/C - Roads and Related Prior Year Bldging Permit Refunds 12,230 12,230 0 Contribution towards Debenture Debt- Green Road 522,189 522,189 0 Engineering Consulting - DC Study 13,933 13,933 0 Engineering Consulting - Design 61,008 30,504 30,504 Tax Levy Attachment #3 to Report FND-11-16 Municipality of Clarington Development Charges Reserve Funds Statement For the 2015 Year Total Expenses D/C R/F Non REVENUE FUND EXPENSES For 2015 Financing Financing Description Engineering Professional Services - 210 King Ave 2,516 1,258 1,258 Prof Fees Reserve Engineering Professional Services - Various Surveys 11,677 5,838 5,838 Prof Fees Reserve Engineering Professional Services - Nash/Green Rd Rehab 16,930 8,465 8,465 Prof Fees Reserve Engineering Professional Services - Road Data Collection 17,798 8,899 . 8,899 Prof Fees Reserve Engineering Professional Services - Asset Management 2,605 1,018 1,018 Prof Fees Reserve 570 Tax Levy Engineering Professional Services - Water Front Trail 3,401 1,700 1,700 Prof Fees Reserve 664,287 606,034 58,252 D/C - Parking Prior Year Bldging Permit Refunds 96 96 0 96 96 0 Total Revenue Fund Expenses 4,370,957 4,022,756 348,200 Summary of Financing: 110,529 D/C - General Goverment 1,401 D/C- Library Services 3,048,597 D/C-Indoor Recreation 81,320 D/C-Park Dev/Related Facilities 4,648 D/C - Operations 606,034 D/C - Roads and Related 96 D/C- Parking 128 Municipal Capital Works R/F 16,117 Debt Retirement R/F 258,060 Tax Levy 40,430 Professional Fees Reserve 608 Older Adults Oper R/F 32,857 ap R/F TOTAL FINANCING 4,370,957 3,852,626 348,200 Attachment #4 to Report FND-11-16 Municipality of Clarington Development Charges Reserve Funds Statement For the 2015 Year Committed Amounts From Prior Years' Budgets and Council Approvals, Year Project Description Amount Committed Reserve Fund: D/C - General Government 2011 Operating 2011 OPG- Commitment for future Payout Upon LEED Certification 13,963 2015 Operating Courtice Main St Community Improvement Plan 53,321 2015 Operating Comm Sery Facilities Development Studies 20,732 2007 Operating Planning - OP Review 70,745 2008 Operating Planning - OP Review 3,009 2009 Operating Planning - OP Review Consulting Services 80,805 2011 Operating Planning - OP Review Commercial Policy Review 38,730 2011 Operating Planning - OP Review Misc/Contingency 25,419 2011 Operating Planning Studies - Hancock Master Plan - Servicing 36,000 2011 Operating Planning Studies - Technology Park - Streetscape 31,500 2011 Operating Planning Studies - Courtice Main Street - Streetscape 31,500 2012 Operating Planning Studies - Industrial Site Plan Application Guidelines 18,000 2012 Operating Planning Studies - Technology & Planning/Review Project 45,000 2015 Operating Planning Studies - Zoning By-law review 112,500 Total Commited: 581,224 Reserve Fund: D/C - Library Services 2012-14 Operating Library Collection- Purchase of Add'I Resources in all Formats 231,429 D/C Appeal Refund Permit#15.0108 Christian Mutalamuna 167 Total Commited: 231,596 Reserve Fund: D/C - Emergency Servcies 2012 Capital Newcastle Fire Hall #2 -Admin Funds for relocation & Construction 170,575 2011 Operating 2011 OPG- Commitment for future Payout Upon LEED Certification 33,386 Total Commited: 203,961 Reserve Fund: D/C - Indoor Recreation 2010 Balance remaining of Interim Financing from Reserve Funds 75,033 2011 Balance remaining of Interim Financing from Reserve Funds 228,246 2012 Balance remaining of Interim Financing from Reserve Funds 962,294 2013 Balance remaining of Interim Financing from Reserve Funds 1,096,407 2014 Balance remaining of Interim Financing from Reserve Funds 795,932 D/C Appeal Refund Permit#15.0108 Christian Mutalamuna 1,150 Total Commited: 3,159,062 Page 1 of 4 Attachment #4 to Report FND-11-16 Municipality of Clarington Development Charges Reserve Funds Statement For the 2015 Year Committed Amounts From Prior Years' Budgets and Council Approvals Year Project Description Amount Committed Reserve Fund: DIC - Park Development & Related Facilities 2006 Capital Waverly Road, Bowmanville - Landscape Feature Area/Plantings/Sign/Lighting 101,589 2011 Capital Port Darlington Waterfront Park 25,463 2013 Capital Longworth Park - Splash Pad/Walkways/Benchs/Shade Structure 16,965 2015 Capital Foster Creek neighbourhood Park 251,135 2015 Capital Springfield Parkette 44,084 2015 Capital Newcastle Leashe Free Park 9,901 D/C Appeal Refund Permit#15.0108 Christian Mutalamuna 312 Total Commited: 449,450 Reserve Fund: D/C - Operations 2011 Operating 2011 OPG- Commitment for future Payout Upon LEED Certification 33,029 2015 Capital Hampton Office Expansion 246,471 2013 Capital Depot 42 Operations Centre - Construction of Pole Barn/Quonset Hut 278,675 2014 Capital Fleet New - Roads (Salt Brine Tanks & Small Equip Upgrades) 24,310 2015 Capital Fleet New - Roads (Plow Truck, Small Equipment, Salt-Brine Tanks) 262,321 D/C Appeal Refund Permit#15.0108 Christian Mutalamuna 16 Total Commited: 844,822 Page 2 of 4 Attachment #4 to Report FND-11-16 Municipality of Clarington Development Charges Reserve Funds Statement For the 2015 Year Committed Amounts From Prior Years' Budgets and Council Approvals Year Project Description Amount Committed Reserve Fund: D/C - Roads and Related 2010/2014 Capital Osbourne Road 403,357 2010/2011 Capital Green Road- 635 m North of Stevens Road 45,655 2011 Capital Rudell Road Reconstruction 62,645 2011 Capital North Scugog Court 549,290 2011 Capital Liberty Street DC Sidewalk 27,507 2011 Capital Baseline Road Sidewalk- Green Road to Westside Drive 75,248 2011 Capital Brookhill Tributory Nick Point Remedial Work 7,101 2011 Operating 2011 OPG- Commitment for future Payout Upon LEED Certification 190,959 2013 Capital Osborne Road- Streetlighting 11,025 2013 Capital Port Darlington Waterfront Park East Beach Phase 1 113,445 2013 Capital Stevens Road, Bowmanville Extension - Road Reconstruction 16,880 2013/2014 Capital Grady Dr (@ Foster Creek) 55,542 2013 Capital Nelson Street Rd. Reconstruction (Hunt St. - Ontario St.) 47,331 2013 Capital Energy Drive Extension 55,837 2013 Capital Trulls Rd. Reconstruction 66,366 2013 Capital George Reynolds Drive Connecting Link (Courtice Rd. - Harry Gay Dr.) 27,042 2013 Capital Concession Rd. 3 (Liberty St. - Jollow Dr.) Design 28,295 2013 Capital Concession Rd. 3 (Middle Rd. - Liberty St.) 46,945 2013 Capital Concession Rd. 3 (#57 - Middle Rd.) 71,887 2013 Capital Lake Road Extension 371,033 2013/2014 Capital Sidewalk - Osborne Road (Energy Dr. - Southern Limit) 19,108 2014 Capital Longworth Ave. Intersection Pedestrian Signal @ Brooking St. & Clayton Cres 25,634 2013 Capital Bowmanville Creek Erosion Protection South of Goodyear Dam 15,000 2014 Operating Engineering Consulting- Design CIMA (Longworth Ave W 637 2015 Operating Engineering Consulting- Design Bacchus Dionne - Orono S/W 1,847 2014 Capital Liberty Street Lighting 1,743 2014 Capital Brookhill Blvd Oversizing 310,000 2014 Capital Sidewalk Hwy #2 -Trulls Road to Courtice Rd South Side 26,634 2014 Capital RR 17 Sidewalk - East Side ( Mill St N to CPR) 198,303 2014 Capital Foster Ck Remediation 60 m South of King Ave 35,090 2015 Capital Hwy#2 Streetlighting ( Haines St - Bennett Rd) 20,000 2015 Capital RR#57 Street Lighting (Aspen Springs - King St) 37,014 2015 Capital Baseline Rd Streetlighting (Green Rd - West side Dr) 51,370 2015 Capital South Service Rd Streetlighting (Lake Rd - Bennett Rd) 176,142 2015 Capital Pavement Rehab - Nash Road Cycling Lanes 45,734 Page 3 of 4 Attachment #4 to Report FND-11-16 Municipality of Clarington Development Charges Reserve Funds Statement For the 2015 Year Committed Amounts From Prior Years' Budgets and Council Approvals Year Project Description Amount Committed 2015 Capital Green Rd Surface Ashphalt (Baseline to Aspen Springs) 49,549 2015 Capital Green Rd Surface Ashphalt (Aspen Springs - Boswell Dr) 85,140 2015 Capital Port Darlington earth removal 53,250 2015 Capital Rudell Road Reconstruction 60,000 2015 Capital Scugog St/Middle Rd Reconstruction 778,080 2015 Capital Green Rd Reconstruction (Harvey Jones - Longworth) 910,035 2015 Capital Green Rd Grade Seperation 149,529 2015 Capital Holt Rd Reconstruction (Hwy 401 - Hwy 2) Design 142,500 2015 Capital Hwy#2 S/W (Rudell Rd - Given Rd) North Side 86,000 2015 Capital Multi-Use Trail RR#57 (Nash Rd-Longworth Ave) 145,350 2015 Capital Rudell Rd S/W (Sunset Blvd-Hart St) 43,000 2015 Capital Green Rd S/W (Boswell Dr - Hwy #2) 158,036 2015 Capital Newcastle Streetscape Improvements 23,476 2015 Capital Various Erosion Protection 45,421 Total Commited: 5,967,013 Reserve Fund: D/C.- Parking 2011 Operating 2011 OPG- Commitment for future Payout Upon LEED Certification 2,990 2015 Capital New Central Parking Meters - Newcastle 19,800 Total Commited: 22,790 Total Committments to Development Charges Reserve Funds 11,459,917 Page 4 of 4