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HomeMy WebLinkAbout2016-05-30 General Government Committee Minutes May 30, 2016 Minutes of a meeting of the General Government Committee held on Monday, May 30, 2016 at 9:30 AM in the Council Chambers. Present Were: Mayor A. Foster, Councillor S. Cooke, Councillor R. Hooper, Councillor J. Neal, Councillor W. Partner, Councillor W. Woo Regrets: Councillor Traill Staff Present: F. Wu, T. Cannella, J. Caruana, L. Gordon, F. Horvath, M. Marano, G. Weir, C. Fleming, M. Chambers, B. Radomski, D. Anderson, J. Whynot 1 Call to Order Mayor Foster called the meeting to order at 9:30 AM. 2 New Business – Introduction Councillor Cooked added a New Business item, regarding a change in the start time for the June 20, 2016, General Government Committee meeting, to the New Business – Consideration section of the agenda. Suspend the Rules Resolution #GG-298-16 Moved by Councillor Neal, seconded by Councillor Cooke That the Rules of Procedure be suspended to add the delegation of Donna Lanigan, regarding the Durham York Energy Centre Stack Test Results, to the Delegation Section of the Agenda. Carried Mayor Foster advised that Jim Richards – Delegation 7.6 was unable to attend today’s meeting. Alter the Agenda Resolution #GG-299-16 Moved by Councillor Cooke, seconded by Councillor Hooper That the Agenda be altered to hear the delegations of Wendy Bracken and Donna Lanigan, followed by the Presentation of the Regional Municipality of Durham, immediately following the Adoption of the Minutes of Previous Meeting Section of the Agenda. Carried - 1 - General Government Committee Minutes May 30, 2016 3 Adopt the Agenda Resolution #GG-300-16 Moved by Councillor Neal, seconded by Councillor Cooke That the Agenda be adopted as presented, with the addition of the New Business item regarding a change in the start time of the June 20, 2016, General Government Committee meeting. Carried 4 Declaration of Interest There were no declarations of interest stated at this meeting. 5 Announcements Members of Council announced upcoming community events and matters of community interest. 6 Adoption of Minutes of Previous Meeting Resolution #GG-301-16 Moved by Councillor Hooper, seconded by Councillor Woo That the minutes of the regular meeting of the General Government Committee held on May 9, 2016, be approved. Carried 7 Delegations 7.5 Wendy Bracken, Regarding Durham York Energy Centre Stack Test Results Wendy Bracken was present regarding the Durham York Energy Centre (DYEC) Stack Test Results. She made a verbal presentation to accompany an electronic presentation. Ms. Bracken reviewed the recent stack test results for boiler 1 and noted her concern with the exceedance of dioxin/furan limits. She added that there has been a history of issues with boiler 1. Ms. Bracken stated that she has concerns with how the information regarding the DYEC is being relayed to the media and the public. She added that there is key information not being communicated and she provided details on this. Ms. Bracken continued by asking when the Municipality of Clarington was made aware about this latest exceedance and when was it communicated to the public. She reviewed Ontario Regulation 419/05 and the ambient concentrations at the point of impingement away from the facility. Ms. Bracken noted that there was a dioxin/furan exceedance in October, 2015 and that the Region of Durham issued an acceptance to - 2 - General Government Committee Minutes May 30, 2016 Covanta. She added that this was a failure to protect the community and more investigation and testing should have been conducted. Ms. Bracken reviewed the dioxin/furan exceedance in October, 2015 and reviewed the difference between the Canadian and American laboratory results. She continued by reviewing the certificate of analysis from ALS Life Sciences and added that there were major differences between Amesa sampling and stack test results. Ms. Bracken advised the Committee the community is being placed at risk and there is not adequate monitoring being conducted for the DYEC. She added that there are many dioxin/furan concerns that have not been resolved and that information is being withheld from the public. Resolution #GG-302-16 Moved by Councillor Neal, seconded by Councillor Hooper That the Rules of Procedure be suspended to allow the delegation of Wendy Bracken to be extended for an additional three minutes. Carried Ms. Bracken concluded by stating that there are major issues that require further investigation and these matters can be a danger to the health of the community. She added that the Region of Durham has an obligation to investigate and ensure these issues are resolved. 7.7 Donna Lanigan, Regarding Durham York Energy Centre Stack Test Results Donna Lanigan was present regarding the Durham York Energy Centre (DYEC) stack test results. Ms. Lanigan advised that she is here as a concerned resident of the Municipality of Clarington. She advised the Committee that the residents of Clarington are looking to the members of Council for more information on the DYEC. Ms. Lanigan stated that these results need to be taken seriously and that the members of Council need to be acting on behalf of the residents. She explained that she has attended public meetings with Covanta and the Region of Durham and noted that there are no clear answers given to the public and she feels that there is information being withheld. Ms. Lanigan added the issues need to be corrected immediately, or the facility needs to be shut down. She is concerned that her family, the environment and the community are at risk. Ms. Lanigan concluded by asking for accountability, transparency and for the support of members of Council to resolve these issues. - 3 - General Government Committee Minutes May 30, 2016 10 Presentations 10.1 Roger Anderson, Regional Chair, Mirka Januszkiewicz, Director, Waste Management Services and Gioseph Anello, Manager, Waste Planning and Technical Services, Regional Municipality of Durham, Regarding the Durham York Energy Centre Stack Test Results Roger Anderson, Regional Chair, Regional Municipality of Durham, was present regarding the Durham York Energy Centre (DYEC) Stack Test Results. Mr. Anderson addressed the previous delegation and advised that the only matters discussed in “closed session” were legal issues. He added that Regional Council does care about the Municipality of Clarington as does the Ministry of the Environment and Climate Change. Mr. Anderson noted that two out of three Regional Councillors supported the DYEC. He advised that on Thursday, May 26, 2016 a report was received that suggested that boiler 1 had failed. Mr. Anderson explained that he met with Covanta at 2:00PM that afternoon and the incinerator was shut down on Thursday and will not be running again until appropriate testing has been completed and the facility is running adequately. Mirka Januszkiewicz, Director, Waste Management Services, Regional Municipality of Durham, addressed the Committee regarding the Durham York Energy Centre (DYEC) Stack Results. She made a verbal presentation to accompany an electronic presentation. Ms. Januszkiewicz advised that the stack test indicated a boiler had failed and exceeded the regulatory limit of 60 for dioxins and furans. Ms. Januszkiewicz advised the Committee that this was a voluntary source test. She added that Maxxam Laboratories was chosen by Regional Council to perform the analysis, in addition to a peer review done by AirZone. Ms. Januszkiewicz added that Ortech Environmental will be completing the sampling for the analysis. She advised that the report of the results are expected to be presented at the June 15, 2016 Regional Works Committee meeting. Ms. Januszkiewicz reviewed the recent source test results and noted that all were within the permitted limits with the exception of the dioxins and furans. She continued by providing background information on the dioxins and furans which included a timeline of actions taken since the results of the exceedance of boiler 1 were received. Ms. Januszkiewicz provided details of the abatement chronology that will take place after boiler 1 was shut down on May 26, 2016. She added that they are waiting for the action plan from Covanta which is expected by May 31, 2016. Ms. Januszkiewicz noted that this plan will then be sent to the Ministry of the Environment and Climate Change for review. She explained that they have requested a full review of boiler 1 and further testing will be conducted to ensure it is performing adequately. Ms. Januszkiewicz advised the Committee that they will provide members of Regional Council weekly updates on the progress. She highlighted the environmental monitoring being conducted by the owners which includes ambient air, soil testing, and dioxins and furans. Ms. Januszkiewicz concluded by reviewing the Ambient Air and PM and 2.5 provided details on monitoring and results. Ms. Januszkiewicz, Mr. Anderson and Mr. Anello answered questions from the Committee. - 4 - General Government Committee Minutes May 30, 2016 Mr. Anderson confirmed that the terms of the contract would be enforced should Covanta not meet its obligations. Suspend the Rules Resolution #GG-303-16 Moved by Councillor Neal, seconded by Councillor Cooke That the Rules of Procedure be suspended to allow Members of Committee to speak to the presentation of Roger Anderson, Regional Chair, Mirka Januszkiewicz, Director, Waste Management Services and Gioseph Anello, Manager, Waste Planning and Technical Services, Regional Municipality of Durham, Regarding the Durham York Energy Centre Stack Test Results a second time. Carried Recess Resolution #GG-304-16 Moved by Councillor Neal, seconded by Councillor Cooke That the Committee recess for 10 minutes. Carried The meeting reconvened at 11:29 AM with Mayor Foster in the Chair. Roger Anderson, Regional Chair, Mirka Januszkiewicz, Director, Waste Management Services and Gioseph Anello, Manager, Waste Planning and Technical Services, Regional Municipality of Durham, Regarding the Durham York Energy Centre Stack Test Results – Continued Mirka Januszkiewicz confirmed that she would obtain a schedule of days the facility was operating from Covanta. Resolution #GG-305-16 Moved by Councillor Neal, seconded by Councillor Cooke That the Municipality of Clarington write to the Minister of the Environment and Climate Change and request that the Minister exercise any powers he has to: a) Not allow the commercial operation of Boiler 1 unless and until it has been proven to the Minister that the Boiler 1 will operate within the ECA limits for all source tests, as demonstrated by stack tests and AMESA sampling; and b) Mandate that an additional independent stack test be done each year for the next five years; and - 5 - General Government Committee Minutes May 30, 2016 That MPP Granville Anderson, and Regional Municipality of Durham, be advised of Council’s decision. Carried Later in the meeting (See following motions) Mirka Januszkiewicz advised that the Region would not support any commercial operation of Boiler 1 until issues are resolved and that additional stack tests would require an amendment to the Environmental Compliance Approval. She stated the best course of action, in her opinion, would be to raise the matter at the Regional Works Committee. Resolution #GG-305-16 was then put to a vote and carried. Alter the Agenda Resolution #GG-306-16 Moved by Councillor Neal, seconded by Councillor Hooper That the Agenda be altered to consider correspondence item 8.3 from Melodee Smart, Administrative Assistant, Works Department, The Regional Municipality of Durham – Durham/York Energy From Waste Project regarding the 2015 Annual Ambient Air Monitoring Report and 2016 Q1 (January – March) Ambient Air Monitoring Report, at this time. Carried 8.3 Melodee Smart, Administrative Assistant, Works Department, The Regional Municipality of Durham – Durham/York Energy From Waste Project, 2015 Annual Ambient Air Monitoring Report and 2016 Q1 (January – March) Ambient Air Monitoring Report Resolution #GG-307-16 Moved by Councillor Neal, seconded by Councillor Cooke Whereas the ambient air monitoring program for the Incinerator is scheduled to run for 3 years after commencement of operations; And Whereas the 98th percentile daily average for small particulate matter (PM) 2.5 since the commencement of incinerator operations, including the 2015 annual results for the 98th percentile daily average PMconcentrations, and the 2016 Q1 results, 2.5 show increased PMlevels at the Rundle Road and Courtice Road monitoring stations 2.5 over the annual results for 2013 and 2014; - 6 - General Government Committee Minutes May 30, 2016 And Whereas the 98th percentile daily average PMconcentrations for 2016 Q1 2.5 exceed the Ontario Ambient Air Quality Criteria (“AAQC”), however once averaged over three years, there is no exceedance despite the foregoing results; And Whereas PM is harmful to human health; 2.5 Now Therefore Be It Resolved That the Municipality of Clarington write to the Minister of the Environment and Climate Change and request that the Minister order that the ambient air monitoring program be extended by two years, such that the three year results for 98th percentile daily average PM concentrations will be for an entire period 2.5 when the incinerator was operational. Motion Tabled (See following motion) Resolution #GG-308-16 Moved by Councillor Neal, seconded by Councillor Partner That the foregoing Resolution #GG-307-16 be tabled to the June 20, 2016 General Government Committee meeting. Carried Recess Resolution #GG-309-16 Moved by Councillor Neal, seconded by Councillor Partner That the Committee recess for 45 minutes. Carried The meeting reconvened at 12:45 PM with Mayor Foster in the Chair. 7.1 André O’Bumsawin, Accessibility Advisory Committee of Clarington, Regarding National Access Awareness Week André O’Bumsawin, Member, Accessibility Advisory Committee of Clarington, was present regarding National Access Awareness Week. He made a verbal presentation to accompany an electronic presentation. Mr. O’Bumsawin advised the Committee that the week of May 30 to June 3, 2016 has been declared by the Council of the Municipality of Clarington as “Access Awareness Week”. He continued by providing background information on the purpose of National Access Week. Mr. O’Bumsawin provided an overview of access and the intentions of the awareness week, which included raising awareness and removing all barriers. He noted the focus is not just on physical challenges. Mr. O’Bumsawin continued by summarizing who needs accessibility and provided the definition of accessibility. He reviewed the duties of the Accessibility Advisory Committee of Clarington and noted they make recommendations - 7 - General Government Committee Minutes May 30, 2016 to Municipal Staff and Council. Mr. O’Bumsawin highlighted the Municipality of Clarington’s achievements with respect to accessibility. He continued by providing an overview of the future goals for accessibility within Clarington. He concluded by thanking the Committee and reminding them that accessibility assists everyone within the Municipality. Resolution #GG-310-16 Moved by Councillor Partner, seconded by Councillor Woo That the delegation of André O’Bumsawin, Accessibility Advisory Committee of Clarington, Regarding National Access Awareness Week, be received with thanks. Carried 7.2 Craig Hebert, General Manager, Port Hope Area Initiative Management Office, Regarding an Annual Port Granby Project Update Mayor Foster advised that due to the altering of the Agenda, Craig Hebert would be unable to address the Committee today and his delegation would be rescheduled. 7.3 Melvin Ramcharitar and Nelson Coelho, Blackbird Constructors 407 GP, Regarding an Update of Phase 2 Construction of Highway 407 and Relating Road Closures and Detours Nelson Coelho, Blackbird Constructors 407 GP, was present regarding an update of Phase 2 construction of Highway 407 and relating road closures and detours. He made a verbal presentation to accompany and electronic presentation. Mr. Coelho noted that this project was awarded in March, 2015, provided background information on the project and the developers involved. He highlighted the main project elements for Phase 2A and the future Phase 2B. Mr. Coelho provided details on the road closures and detours for Courtice Road (June to December, 2016), Highway 2 (September, 2016 to August, 2018), Nash Road (July, and August, 2016), Bloor Street (September, 2016 to August, 2017) and Baseline Road (September, 2017 to August, 2018). Resolution #GG-311-16 Moved by Councillor Cooke, seconded by Councillor Hooper That the Rules of Procedure be suspended to allow the delegation Melvin Ramcharitar and Nelson Coelho, to be extended for an additional two minutes. Carried Mr. Coelho reviewed the accessibility of the project to the public, which included regular scheduled meetings and the opportunity for comments on the project to be submitted. Mr. Coelho concluded by explaining that Blackbird can be contacted directly to address any concerns or questions. He thanked the Committee and staff and advised he was - 8 - General Government Committee Minutes May 30, 2016 available to answer any questions. Mr. Coelho, Mr. Ramcharitar, and Paul Ruttan answered questions from the Committee. Resolution #GG-312-16 Moved by Councillor Neal, seconded by Councillor Hooper That the delegation of Melvin Ramcharitar and Nelson Coelho, Blackbird Constructors 407 GP, Regarding an Update of Phase 2 Construction of Highway 407 and Relating Road Closures and Detours, be received with thanks. Carried 7.4 Chris Darling, Chief Administrative Officer, Central Lake Ontario Conservation Authority, Regarding an Annual Update Chris Darling, Chief Administrative Officer, Central Lake Ontario Conservation Authority (CLOCA), was present regarding an annual update. He made a verbal presentation to accompany an electronic presentation. Mr. Darling provided background information on the Conservation Authorities of Ontario and reviewed their jurisdiction. He provided details of the new strategic plan which included their vision and mission. Mr. Darling highlighted the core programs for CLOCA. He continued by providing details on watershed science, watershed management, and community outreach and engagement. Mr. Darlington referred to a map of the conservation areas in the Region of Durham and noted that they have seen an increase in visitors. He reviewed a map of the potential flooding areas and the programs in place to assist with this. Mr. Darling concluded by highlighting their community outreach and provided details of events and programs CLOCA is involved in. He thanked the Committee and advised he was available to answer questions. Mr. Darling committed to providing information to all members of Council on the amount of phosphorus in creeks. Resolution #GG-313-16 Moved by Councillor Hooper, seconded by Councillor Neal That the delegation of Chris Darling, Chief Administrative Officer, Central Lake Ontario Conservation Authority, regarding an Annual Update, be received with thanks. Carried - 9 - General Government Committee Minutes May 30, 2016 8 Communications - Receive for Information Communication Item 8.3 was considered earlier in the meeting. 8.1 Minutes of the Central Lake Ontario Conservation Authority dated May 17, 2016 8.2 Debi A. Wilcox, Regional Clerk/Director of Legislative Services, The Regional Municipality of Durham – Regulatory Registry Posting – Change in Council Composition 8.4 Anthony S. Cannella, Director of Engineering Services, Municipality of Clarington – Regarding Resolution GG-283-16, Report EGD-023-16 – Proposed Amendments to Traffic and Parking By-law 2014-059 Resolution #GG-314-16 Moved by Councillor Woo, seconded by Councillor Partner That Communication Items 8.1, 8.2, and 8.4 be received for information. Carried 9 Communications – Direction 9.1 Nelson Scharger – Regarding Proposed Amendments to Traffic and Parking By-law 2014-059 Regarding Parking on the Boulevard of Corner Lots Resolution #GG-315-16 Moved by Councillor Neal, seconded by Councillor Hooper That Communication Item 9.1 from Nelson Scharger, regarding proposed amendments to traffic and parking By-law 2014-059 regarding parking on the boulevard of corner lots, be referred to the June 20, 2016 General Government Committee Meeting. Carried 9.2 Steph Palmateer, City Clerk, The Corporation of the City of Timmins – Regulation of Gas Prices in Ontario Resolution #GG-316-16 Moved by Councillor Cooke, seconded by Councillor Neal That Communication Item 9.2 from Steph Palmateer, City Clerk, The Corporation of the City of Timmins, regarding the regulation of gas prices in Ontario, be received for information. Carried - 10 - General Government Committee Minutes May 30, 2016 9.3 Fernando Lamanna, Municipal Clerk, Town of East Gwillimbury – Strategic Energy Initiatives: Hydro One Resolution #GG-317-16 Moved by Councillor Neal, seconded by Councillor Woo That Communication Item 9.3 from Fernando Lamanna, Municipal Clerk, Town of East Gwillimbury, regarding Strategic Energy Initiatives: Hydro One, be received for information. Carried 9.4 Kimberley Kitteringham, City Clerk, The Corporation of the City of Markham – Ban on Door-to-Door Sales Activities 9.5 Township of Wellington North – Ban on Door-to-Door Sales Activities 9.6 Debbie Shields, City Clerk, City of Pickering – Ban on Door-to-Door Sales Activities Resolution #GG-318-16 Moved by Councillor Neal, seconded by Councillor Cooke That Communication Item 9.4 from Kimberley Kitteringham, City Clerk, The Corporation of the City of Markham, Communication Item 9.5 from Township of Wellington North, and Communication Item 9.6 from Debbie Shields, City Clerk, City of Pickering, regarding a ban on door-to-door sales activities, be referred to Staff for a report. Carried 10 Presentations The Presentation of Roger Anderson, Regional Chair, Mirka Januszkiewicz, Director, Waste Management Services and Gioseph Anello, Manager, Waste Planning and Technical Services, Regional Municipality of Durham, Regarding the Durham York Energy Centre Stack Test Results, was heard earlier in the meeting. Councillor Neal chaired this portion of the meeting. - 11 - General Government Committee Minutes May 30, 2016 11 Engineering Services Department 11.1 EGD-026-16 Road Closure and Conveyance – Cloverfield Street East of Centrefield Drive, Courtice Resolution #GG-319-16 Moved by Councillor Cooke, seconded by Mayor Foster That Report EGD-026-16 be received; That Parts 1, 2 and 3 on Plan 40R-29150 (Cloverfield Street “stub” east of Centrefield Drive) be closed and conveyed to Baseline Properties Ltd. (Courtice) for the appraised value; That the draft By-law attached to Report EGD-026-16, as Attachment 2 to close and convey Parts 1, 2 and 3 on Plan 40R-29150 be approved; and That all interested parties and any delegations be notified of Council’s decision. Carried 12 Operations Department No Reports for this section of the Agenda. Councillor Cooke chaired this portion of the meeting. 13 Emergency and Fire Services Department 13.1 ESD-003-16 Emergency Services Activity Report – 1st Quarter of 2016 Resolution #GG-320-16 Moved by Councillor Hooper, seconded by Mayor Foster That Report ESD-003-16 be received for information. Carried Councillor Hooper chaired this portion of the meeting. - 12 - General Government Committee Minutes May 30, 2016 14 Community Services Department 14.1 CSD-010-16 June is Recreation and Parks Month 2016 Resolution #GG-321-16 Moved by Councillor Cooke, seconded by Councillor Neal That Report CSD-010-16 be received; and That the Municipality of Clarington, in recognition of the benefits and values of Recreation and Parks, designate the month of June as Recreation and Parks Month. Carried 14.2 CSD-011-16 June is Seniors’ Month 2016 Resolution #GG-322-16 Moved by Councillor Woo, seconded by Councillor Partner That Report CSD-011-16 be received; and That June is proclaimed as Seniors’ Month in the Municipality of Clarington. Carried 14.3 CSD-012-16 Sponsorship Request – Newtonville Community Hall Board Resolution #GG-323-16 Moved by Councillor Partner, seconded by Councillor Woo That Report CSD-012-16 be received; That the sponsorship request for the Newtonville Community Hall Board, in the amount of $1650.00, be approved; and That all interested parties listed in Report CSD-012-16 and any delegations be advised of Council’s decision. Carried Mayor Foster chaired this portion of the meeting. - 13 - General Government Committee Minutes May 30, 2016 15 Municipal Clerk’s Department 15.1 CLD-020-16 Exceptions to Persons Keeping Animals Under the Authority of the Fish and Wildlife Conservation Act Resolution #GG-324-16 Moved by Councillor Neal, seconded by Cooke That Report CLD-020-16 be received; That the draft by-law, being Attachment 1 to Report CLD-020-16, be approved to limit exemptions under section 14.(f) of Bylaw 2012-045, restricting the keeping of wildlife under the authority of a Ministry of Natural Resources and Forestry license based on animal type and property location, as is detailed in the draft Schedule F; and That all interested parties listed in Report CLD-020-16 and any delegations be advised of Council’s decision. Carried Later in the meeting (See following motions) Recess Resolution #GG-325-16 Moved by Councillor Neal, seconded by Councillor Hooper That the Committee recess for 10 minutes. Carried The meeting reconvened at 2:35 PM with Mayor Foster in the Chair. 15.1 CLD-020-16 Exceptions to Persons Keeping Animals Under the Authority of the Fish and Wildlife Conservation Act– Continued . The foregoing Resolution #GG-324-16 was then put to a vote and carried. - 14 - General Government Committee Minutes May 30, 2016 15.2 CLD-021-16 Appointment to the Property Standards Committee Resolution #GG-326-15 Moved by Councillor Cooke, seconded by Councillor Neal That Report CLD-021-16 be received; That the vote be conducted to appoint one citizen representative for a term ending December 31, 2018 or until a successor is appointed, to the Property Standards Committee for the Municipality of Clarington, in accordance with the Appointments to Boards and Committees Policy; and That all interested parties listed in CLD-021-16 be advised of Council’s decision. Carried The following appointment was made in accordance with the voting process outlined in the Council Appointments to Boards and Committees Policy, for the Property Standards Committee for term ending December, 2018 or until a successor is appointed:  Dane Minns 16 Corporate Services Department 16.1 COD-012-16 Emergency Services Management Request to Change Pension Plans in OMERS Resolution #GG-327-16 Moved by Councillor Hooper, seconded by Councillor Neal That Report COD-012-16 be received; and That the request for the Emergency Services Management group to be moved to the Normal Retirement Age (NRA) 65 pension plan with OMERS, be approved. Carried - 15 - General Government Committee Minutes May 30, 2016 16.2 COD-013-16 Professional Services - Renovations of Garnet B. Rickard Recreation Complex Community Hall Resolution #GG-328-16 Moved by Councillor Hooper, seconded by Councillor Cooke That Report COD-013-16 be received; That the proposal received from Nick Swerdfeger Architects Inc. being the most responsive bidder meeting all terms, conditions and specifications of RFP2016-4 be awarded the contract by the Purchasing Manager for the provision of Professional Services - Renovations of Garnet B. Rickard Recreation Complex (GBRRC) Community Hall; That the funds required in the amount of $ 82,000.00 (net HST Rebate) be drawn from the following accounts: Renovations of GBBRC Banquet Hall # 110-42-421-84254-7401 $ 82,000.00; and That all interested parties listed in Report COD-013-16 and any delegations be advised of Council’s decision by the Purchasing Division. Carried 16.3 COD-014-16 2016 Pavement Rehabilitation and Surface Asphalt Resolution #GG-329-16 Moved by Councillor Woo, seconded by Councillor Cooke That Report COD-014-16 be received; That Coco Paving Inc. with a total bid amount of $ 701,659.61 (net H.S.T. Rebate), being the lowest compliant bidder meeting all terms, conditions and specifications of Tender CL2016-5 be awarded the contract for road reconstruction work on the 2016 Pavement Rehabilitation and Surface Asphalt repairs as required by the Engineering Services Department; That the funds required for this project in the amount of $919,000.00 (net HST Rebate), construction costs of $701,659.61, and other related costs such as design, inspection, contract administration, material testing and contingencies of $217,340.39 be drawn from the following accounts: Pavement Rehabilitation Program 110- 32-330-83212-7401 $ 426,800.00 Duke Street Reconstruction 110-32-330-83359-7401 $ 261,000.00 Nelson Street Reconstruction 110-32-330-83340-7401 $ 53,500.00 - 16 - General Government Committee Minutes May 30, 2016 Mill Street Reconstruction 110-32-330-83362-7401 $ 50,600.00 Trulls Road Reconstruction 110-32-330-83410-7401 $ 115,700.00 Port Darlington West Beach 110-32-325-83282-7401 $ 11,400.00; and That all interested parties listed in Report COD-014-16 and any delegations be advised of Council’s decision by the Purchasing Division. Carried 17 Finance Department No Reports for this section of the Agenda. 18 Solicitor’s Department No Reports for this section of the Agenda. 19 Chief Administrative Office 19.1 CAO-002-16 Municipal Services and Customer Experience Surveys Resolution #GG-330-16 Moved by Councillor Cooke, seconded by Councillor Partner That Report CAO-002-16 be received for information. Carried 20 New Business – Consideration 20.1 Time Change for the June 20, 2016 General Government Committee Meeting Resolution #GG-331-16 Moved by Councillor Cooke, seconded by Councillor Neal That the meeting schedule previously adopted by Council, be amended to change the start time of the June 20, 2016 General Government Committee meeting to 10:00AM. Carried 21 Unfinished Business There were no items considered under this section of the Agenda. - 17 - General Government Committee Clarington Minutes May 30, 2016 22 Confidential Reports There were no items considered under this section of the Agenda. 23 Adjournment Resolution #GG-332-16 Moved by Councillor Partner, seconded by Councillor Hooper That the eeting adjourn at 3:05PM. Carried Mayo. Deputy Clerk - 18 -