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Home My WebLink About05/30/2016 A ington General Government Committee Agenda Date: May 30, 2016 Time: 9:30 AM Place: Council Chambers, 2nd Floor Municipal Administrative Centre 40 Temperance Street Bowmanville, Ontario Inquiries & Accommodations: For inquiries about this agenda, or to make arrangements for accessibility accommodations for persons attending, please contact: Michelle Chambers, Committee Coordinator, at 905-623-3379, ext. 2106 or by email at mchambers(-clarington.net. Alternate Format: If this information is required in an alternate format, please contact the Accessibility Coordinator, at 905-623-3379 ext. 2131. Audio Record: The Municipality of Clarington makes an audio record of General Government Committee meetings. If you make a delegation or presentation at a General Government Committee meeting, the Municipality will be audio recording you and will make the recording public by publishing the recording on the Municipality's website. Noon Recess: Please be advised that, as per the Municipality of Clarington's Procedural By-law, this meeting will recess at 12:00 noon, for a one hour lunch break, unless otherwise determined by the Committee. Cell Phones: Please ensure all cell phones, mobile and other electronic devices are turned off or placed on non-audible mode during the meeting. Copies of Reports are available at www.clarington.net Clarington General Government Committee Agenda Date: May 30, 2016 Time: 9:30 AM Place: Council Chambers 1 Call to Order 2 New Business — Introduction 3 Adopt the Agenda 4 Declaration of Interest 5 Announcements 6 Adoption of Minutes of Previous Meeting 6.1 Minutes of a Regular Meeting of May 9, 2016 6-1 7 Delegations 7.1 Andre O'Bumsawin, Accessibility Advisory Committee of Clarington, Regarding National Access Awareness Week 7.2 Craig Hebert, General Manager, Port Hope Area Initiative Management Office, Regarding an Annual Port Granby Project Update 7.3 Melvin Ramcharitar and Nelson Coelho, Blackbird Constructors 407 GP, Regarding an Update of Phase 2 Construction of Highway 407 and Relating Road Closures and Detours 7.4 Chris Darling, Chief Administrative Officer, Central Lake Ontario Conservation Authority, Regarding an Annual Update 8 Communications - Receive for Information 8.1 Minutes of the Central Lake Ontario Conservation Authority dated May 17, 8-1 2016 8.2 Debi A. Wilcox, Regional Clerk/Director of Legislative Services, The 8-15 Regional Municipality of Durham — Regulatory Registry Posting — Change in Council Composition Page 1 Cladogton General Government Committee Agenda Date: May 30, 2016 Time: 9:30 AM Place: Council Chambers 8.3 Melodee Smart, Administrative Assistant, Works Department, The 8-17 Regional Municipality of Durham — Durham/York Energy From Waste Project, 2015 Annual Ambient Air Monitoring Report and 2016 Q1 (January — March) Ambient Air Monitoring Report (Due to Volume, 2015 Annual Ambient Air Quality Monitoring Report for the Durham York Energy Centre and Quarterly Ambient Air Quality Monitoring Report for the Durham York Energy Centre — January to March 2016 are available for viewing at https://www.durhamyorkwaste.ca/Documents/Monitorin.PlansReports/Amb ientAir.aspx ) 8.4 Anthony S. Cannella, Director of Engineering Services, Municipality of 8-22 Clarington — Regarding Resolution GG-283-16, Report EGD-023-16 — Proposed Amendments to Traffic and Parking By-law 2014-059 9 Communications — Direction 9.1 Nelson Scharger— Regarding Proposed Amendments to Traffic and 9-1 Parking By-law 2014-059 Regarding Parking on the Boulevard of Corner Lots (Motion to refer to the June 20, 2016 General Government Committee Meeting) 9.2 Steph Palmateer, City Clerk, The Corporation of the City of Timmins — 9-3 Regulation of Gas Prices in Ontario (Motion for Direction) 9.3 Fernando Lamanna, Municipal Clerk, Town of East Gwillimbury— 9-9 Strategic Energy Initiatives: Hydro One (Motion for Direction) 9.4 Kimberley Kitteringham, City Clerk, The Corporation of the City of 9-23 Markham — Ban on Door-to-Door Sales Activities (Motion for Direction) 9.5 Township of Wellington North — Ban on Door-to-Door Sales Activities 9-25 (Motion for Direction) Page 2 Clarlogton General Government Committee Agenda Date: May 30, 2016 Time: 9:30 AM Place: Council Chambers 9.6 Debbie Shields, City Clerk, City of Pickering — Ban on Door-to-Door Sales 9-26 Activities (Motion for Direction) 10 Presentations No Presentations 11 Engineering Services Department 11.1 EGD-026-16 Road Closure and Conveyance — Cloverfield Street East 11-1 of Centrefield Drive, Courtice 12 Operations Department No Reports 13 Emergency and Fire Services Department 13.1 ESD-003-16 Emergency Services Activity Report— 1St Quarter of 2016 13-1 14 Community Services Department 14.1 CSD-010-16 June is Recreation and Parks Month 2016 14-1 14.2 CSD-011-16 June is Seniors' Month 2016 14-7 14.3 CSD-012-16 Sponsorship Request— Newtonville Community Hall Board 14-12 15 Municipal Clerk's Department 15.1 CLD-020-16 Exceptions to Persons Keeping Animals Under the 15-1 Authority of the Fish and Wildlife Conservation Act 15.2 CLD-021-16 Appointment to the Property Standards Committee 15-9 Page 3 Clarington General Government Committee Agenda Date: May 30, 2016 Time: 9:30 AM Place: Council Chambers 16 Corporate Services Department 16.1 COD-012-16 Emergency Services Management Request to Change 16-1 Pension Plans in OMERS 16.2 COD-013-16 Professional Services - Renovations of Garnet B. Rickard 16-5 Recreation Complex Community Hall 16.3 COD-014-16 2016 Pavement Rehabilitation and Surface Asphalt 16-10 17 Finance Department No Reports 18 Solicitor's Department No Reports 19 Chief Administrative Office 19.1 CAO-002-16 Municipal Services and Customer Experience Surveys 19-1 20 New Business - Consideration 21 Unfinished Business No Reports 22 Confidential Reports No Reports 23 Adjournment Page 4 General Government'Comrnittee ClaritwoMinutes May 9, 2016 Minutes of a meeting of the General Government Committee held on Monday, May 9, 2016 at 9:30 AM in the Council Chambers. Present Were: Mayor A. Foster, Councillor S. Cooke, Councillor R. Hooper, Councillor J. Neal, Councillor W. Partner, Councillor C. Traill, Councillor W. Woo Staff Present: A. Allison, S. Brake, T. Cannella, J. Caruana, D. Crome arrived at 12:59 PM, M. Marano, N. Taylor, G. Weir, J. Gallagher, B. Radomski, M. Chambers i 1 Call to Order Mayor Foster called the meeting to order at 9:30 AM. 4 I 2 New Business — Introduction Councillor Neal added a New Business item, regarding train whistles, to the New Business — Consideration section of the agenda. i 3 Adopt the Agenda Resolution #GG-269-16 Moved by Councillor Woo, seconded by Councillor Hooper i That the Agenda be adopted as presented, with the addition of the New Business item regarding train whistles. Carried 4 Disclosures of Pecuniary Interest There were no disclosures of pecuniary interest stated at this meeting. 5' Announcements Members of Council announced upcoming community events and matters of community interest. i - f h r 6=1 �' General Government Committee ClarftmnMinutes May 9, 2016 6 Adoption of Minutes of Previous Meeting Resolution #GG-270-16 Moved by Councillor Hooper, seconded by Councillor Cooke That the minutes of the regular meeting of the General Government Committee meeting held on April 18, 2016, be approved. Carried 7 Delegations 7.1 Linda Lowery and Ted Dionne, Heads Up Durham, Regarding Brain Injury Awareness Month Linda Lowery and Ted Dionne, Heads Up Durham, were present regarding Brain Injury Awareness Month. They made a verbal presentation to accompany an electronic presentation. Ms. Lowery provided background information regarding her personal experiences with brain injuries. She reviewed the definitions of a traumatic brain injury and a concussion. Ms. Lowery continued by explaining how Heads Up Durham was created. She added that a brain injury is a silent epidemic and reviewed statistics on brain injuries and.the impact on our community. Mr. Dionne reviewed some of the causes of brain injuries. He highlighted the vision, mission and three main goals of Heads Up Durham. Mr. Dionne added that Heads Up Durham is continuously looking to promote prevention and enhance support for people with brain injuries. Suspend the Rules Resolution #GG-271-16 Moved by Councillor Hooper, seconded by Councillor Cooke That the Rules of Procedure be suspended to allow the delegation of Linda Lowery and Ted Dionne, to be extended for an additional two minutes. Carried Ms. Lowery reviewed the Heads Up Durham Steering Committee members, Community Champions, and the Heads Up Durham Social Media outlets. She continued by highlighting upcoming events for 2016 and noted that the goal of Heads Up Durham is to assist with the safe return to'sports, returning to learn, and returning to life. Ms. Lowery concluded by explaining that brain injuries are preventable with increased awareness. - 2 - 6-2 General Government Committee Clarjwwn Minutes May 9, 2016 Resolution #GG-272-16 Moved by Councillor Traill, seconded by Councillor Woo That the delegation of Linda Lowery and Ted Dionne, Heads Up Durham, regarding Brain Injury Awareness Month, be received with thanks. Carried 7.2 Melvin Ramcharitar, Construction Manager, Blackbird Constructors 407 General Partnership, Regarding a Noise By-law Exemption Request Melvin Ramcharitar, Construction Manager, Blackbird Constructors 407 General Partnership, was present regarding a noise by-law exemption request.. Mr. Ramcharitar provided background information on the project and the location of the construction. He noted that this exemption is for an earth moving operation. Mr. Ramcharitar explained that approximately 15 houses will be affected by this project. He added that a Blackbird Constructors representative will meet with each of the residents and will be given a personal cell phone number should they have any issues or concerns. Mr. Ramcharitar noted the cross roads that will be affected by this work. He continued by explaining that construction was affected by the mild winter and they are being proactive with the earth moving operation. Mr. Ramcharitar added that they are trying to reduce this operation from three to two years. He concluded by noting that Blackbird Constructors has attended Agricultural Advisory Committee meetings to address and answer any questions of the Committee and local farmers. Alter the Agenda Resolution #GG-273-16 Moved by Councillor Woo, seconded by Councillor Cooke That the Agenda be altered to consider Communication Item 9.4 from Dave Keys, Environmental Manager, Blackbird Constructors 407 General Partnership regarding a request for exemption to Noise By-law 2007-071, at this time. Carried 9.4 Dave Keys, Environmental Manager, Blackbird Constructors 407 General Partnership — Request for Exemption to Noise By-law 2007-071 Resolution #GG-274-16 Moved by Councillor Woo, seconded by Councillor Cooke That the exemption for Blackbird Constructors 407 General Partnership, regarding the 407 East Phase 2 construction project, to the Municipality's Noise By-law, from June 1, 2016 to November 30, 2016, be approved. Carried - 3 - 6-3 Clari General Government Committee ngtonMinutes May 9, 2016 8 Communications - Receive for Information 8.1 Minutes of the Newcastle Village Community Wall Board dated March 15, 2016 8.2 Minutes of the Tyrone Community Centre dated April 20, 2016 8.3 Minutes of the Ganaraska Region Conservation Authority dated April 21, 2016 8.4 .Minutes of the Central take Ontario Conservation Authority dated April 19, 2016 8.5 Jason Carrier— Request for Rainbow Painted Crosswalks 8.7 Melodee Smart, Administrative Assistant, Works Department, The Regional Municipality of Durham — Durham/York Energy From Waste Project— Submission of the 2015 Annual Groundwater and Surface Water Monitoring. Report 8.9 Melodee Smart, Administrative Assistant, Works Department, The Regional Municipality of Durham — Durham/York Energy From Waste Project— Submission of the Durham York Energy from Waste Project, Third Party Independent Audit Report— Operation Year 2015 Resolution #GG-275-16 Moved by Councillor Neal, seconded by Councillor Woo That Communication Items 8.1 to 8.9 be received for information, with the exception of Items 8.6 and 8.8. Carried - 4 - 6-4 General Government Committee Clarington - Minutes May 9, 2016 8.8 Melodee Smart, Administrative Assistant, Works Department, The Regional Municipality of Durham — Durham/York Energy From Waste Project— Response to the Ministry of the Environment and Climate Change Comments of April 13, 2016, Regarding the Durham York Energy Centre Annual Report Resolution #GG-276-16 ' Moved by Councillor Neal, seconded by Councillor Woo That Communication Item 8.8 from Melodee Smart, Administrative Assistant, Works Department, The Regional Municipality of Durham — Durham/York Energy From Waste Project regarding a response to the Ministry of the Environment and Climate Change Comments of April 13, 2016, regarding the Durham York Energy Centre Annual Report, be received for information. Carried 8.6 Debi A. Wilcox, Regional Clerk/Director of Legislative Services, The Regional Municipality of Durham — Proposed Excess Soil Management Policy Framework, Ministry of the Environment and Climate Change Environmental Dill of Rights Registry #012-6065 (2016-J-9) Resolution #GG-277-16 Moved by Councillor Hooper, seconded by Councillor Cooke That Communication Item 8.6 from Debi A. Wilcox, Regional Clerk/Director of Legislative Services, The Regional Municipality of Durham, regarding the Proposed Excess Soil Management Policy Framework, Ministry of the Environment and Climate Change Environmental Bill of Rights Registry #012-6065, be received for information. Carried 9 Communications v Direction 9.1 Jerica Doiron, Board Member, Pride Durham Inc. — Request for Flag Raising Resolution #GG-278-16 Moved by Councillor Woo, seconded by Councillor Partner That the raising of the Pride Durham flag on May 30, 2016 to June 6, 2016, be . approved. Carried - 5 - 6-5 i General Government Committee ClaringtonMinutes May 9, 2016 9.2 Brenda M. Brunt, Director of Corporate Services/Clerk, Municipality of South Dundas,— Rural Economic Development (RED) Program Resolution #GG-279-16 Moved by Councillor Neal, seconded by Councillor Cooke That Communication Item 9.2 from Brenda M. Brunt, Director of Corporate Services/Clerk, Municipality of South Dundas regarding the Rural Economic Development (RED) Program, be received for information. Carried 9.3 Amanda Gubbels, Clerk/Deputy Administrator, Township of Warwick— Physician Recruitment Resolution #GG-280-16 Moved by Councillor Hooper, seconded by Councillor Woo That the following Municipality of Bluewater resolution, endorsed by the Township of Warwick, regarding Physician Recruitment, be endorsed by the Municipality of Clarington: Whereas Ontario's growing and aging population is putting an increasing strain on our publicly-funded health care system; And Whereas since February 2015, the Ontario government has made an almost 7% unilateral cut to physician services expenditures which cover all the care doctors provide to patients - including cuts to programs which are specifically designed to act as incentives for physicians to practice in rural areas; And Whereas the decisions Ontario makes today will impact patients' access to quality care in the years to come and these cuts will threaten access to the quality, patient-focused care Ontarians need and expect; And Whereas Ontario in experiencing a growing rural population as retirees move to the countryside; And Whereas many rural municipalities in Ontario have formed physician recruitment and retention committees and strategies to deal with the reality of physician retirements and shortages; And Whereas rural areas in Ontario are already at a distinct disadvantage in recruiting family physicians due to a number of factors; - 6 - 6-6 General Government Committee Minutes Clarington May 9, 2016 Now Therefore Be It Resolved that the Council of the Municipality of Bluewater hereby requests that the Minister of Health and Long Term Care reinstate incentives for physicians to practice in rural areas of Ontario, and that the minister return to the table with Ontario's doctors and work together through mediation-arbitration to reach a fair deal that protects the quality, patient-focused care Ontario families deserve; and That copies of this resolution be sent to the Premier of Ontario, the federal and provincial Ministers of Health, the Ontario College of Physicians and Surgeons, Municipality of Bluewater and Township of Warwick. Carried 9.4 Dave Keys, Environmental Manager, Blackbird Constructors 407 General Partnership — Request for Exemption to Noise By-law 2007-071 Communication Item 9.4 was considered earlier in the meeting after the delegation portion of the agenda. 9.5 J. & P. Leveque Bros. Haulage Ltd. — Request for Exemption to Noise By law 2007-071 Resolution #GG-281-16 Moved by Councillor Woo, seconded by Councillor Cooke That the exemption for J. & P. Leveque Bros. Haulage Ltd., regarding the Ministry of. Transportation of Ontario's request for a by-law exemption, for the project at the Holt Road Interchange, to the Municipality's Noise By-law 2007-071 from May 25, 2016 to August 1, 2016, be approved. Carried Recess ' Resolution #GG-282-16 i Moved by Councillor Partner, seconded by Councillor Traill ! i That the Committee recess for 10 minutes: Carried The meeting reconvened at 10:45 AM with Councillor Neal in the Chair. 4 10 Presentations I i No Presentations i I - 7 - 6-7 General Government Committee CladwwnMinutes May 9, 2016 11 Engineering Services Department 11. 1 EGD-023-16 Proposed Amendments to Traffic and Parking By-law 2014-059 Regarding Parking on the Boulevard of Corner Lots Resolution #GG-283-16 Moved by Mayor Foster, seconded by Councillor Cooke That Report EGD-023-16, Proposed Amendments to Traffic and Parking By-law 2014-059 Regarding Parking on the Boulevard of Corner Lots, be tabled until the May 30, 2016 General Government Committee meeting. Carried 11.2 EGD-024-16 Lambs Lane Reconstruction Public Information Centre Resolution #GG-284-16 Moved by Councillor Hooper, seconded by Mayor Foster, That Report EGD-024-16 be received; and That all interested parties listed in Report EGD-024-16 and any delegations be advised of Council's decision. Carried 12 Operations Department No Reports for this section of the Agenda. 13 Emergency and Fire Services Department No Reports for this section of the Agenda. Councillor Hooper chaired this portion of the meeting. 14 Community Services Department 14.1 CSD-009-16 Sponsorship Request— Clarington Board of Trade and Office of Economic Development Resolution #GG-285-16 Moved by Councillor Partner, seconded by Councillor Woo That Report CSD-009-16 be received; - 8 - 6-8 General Government Committee Clarington Minutes May 9, 2016 That the sponsorship request for the Clarington Board of Trade and Office of Economic Development, in the amount of $1250.00, be approved; and That all interested parties listed in Report CSD-009-16 and any delegations be advised of Council's decision. Carried Councillor Traill chaired this portion of the meeting. 15 Municipal Clerk's Department 15.1 CLD-018-16 Recording of"Declaration of Interest" in Minutes Resolution #GG-286-16 Moved by Councillor Hooper, seconded by Mayor Foster . That Report CLD-018-16 be received for'information. Carried 15.2 CLD-019-16 Appointment to the Energy From Waste —Waste Management Advisory Committee Resolution #GG-287-16 I Moved by Mayor Foster, seconded by Councillor Cooke That Report CLD-019-16 be received; That the vote be conducted to appoint one citizen representative for a two-year term or until a successor is appointed, from the Municipality of Clarington, to the Region of Durham's Energy From Waste —Waste Management Advisory Committee, in accordance with the Appointments to Boards and Committees Policy; and That all interested parties listed in Report CLD-019-16 and any delegations be advised r of Council's decision. Carried j The following appointment was made in accordance with the voting process outlined in the Council Appointments to Boards and Committees Policy, for the Energy from Waste —Waste Management Advisory Committee for a two-year term or until a successor is appointed, from the Municipality of Clarington` • John Hicks Mayor Foster chaired this portion of the meeting. 6-9 General Government Committee ClaringtonMinutes May 9, 2016 16 Corporate Services Department 16.1 COD-007-16 Visual Arts Centre Lease Renewal Resolution #GG-288-16 Moved by Councillor Cooke, seconded by Councillor Woo That Report COD-007-16 be received; That approval be granted for the Municipality to renew the lease agreement with the Visual Arts in a form acceptable to the Municipal Solicitor in an amount of$2.00 per year for a ten (10) year period commencing on May 12th, 2016 to May 11th, 2026; That the Purchasing Manager be authorized to extend this 10 year lease agreement for up to two additional five (5) year terms; and That the Mayor and the Clerk be authorized to execute the necessary agreements. Carried 16.2 COD-008-16 Tourism Update, Strategy and Metrics. Resolution #GG-289-16 Moved by Councillor Hooper, seconded by Councillor Cooke That Report COD-008-16 be received for information. Carried 16.3 COD-009-16 Joint Health and Safety Committee — 2015 Summary Resolution #GG-290-16 Moved by Councillor Hooper, seconded by Councillor Cooke That Report COD-009-16 be received; and That Council endorse the updated Health and Safety Policy and Statement, contained as Attachment#3 to Report COD-009-16. Carried 16.4 COD-010-16 Jackman Road Reconstruction Resolution #GG-291-16 Moved by.Councillor Hooper, seconded by Councillor Neal That Report COD-010-16 be received; - 10 - 6-10 General Government Committee Clarington Minutes May 9, 2016 That Bennington Construction Inc. with a total bid amount of$1,118,061.34 (net H.S.T. Rebate), being the lowest compliant bidder meeting all terms, conditions and specifications of Tender CL2016-2 be awarded the contract for road reconstruction work on Jackman Road as required by the Engineering Services Department; That the funds required for this project in the amount of$1,355,000.00 (net HST Rebate), construction costs of$1,118,061.34, and other related costs such as survey, design, contract administration, utilities relocations, materials testing and contingencies of$236,938.66 be drawn from the following accounts: Jackman Road Reconstruction 110- 32-330-83424-7401 $607,000.00 ('2014 & 2015) Boundary Road Rehabilitation (2015) 110-32-330-83435-7401 $ 28,000.00 Pebblestone Road Rehabilitation (2014) 110-32-330-83429-7401 $ 80,000.00 Durham Region's Portion $640,000.00 Carried 16.5 COD-011-16 Multi-functional Digital Copiers Resolution #GG-292-16 i Moved by Councillor Neal, seconded by Councillor Woo That Report COD-011-16 be received; That the proposal received from Toshiba of Canada Limited being the most responsive bidder meeting all terms, conditions and specifications of RFP2016-1, be awarded the contract by the Purchasing Manager for the supply and maintenance of Multi-functional Digital Copiers as required by the Municipality of Clarington for a five year term. The estimated annual value of the contract is approximately $65,162.12 (net HST Rebate); and That the funds be drawn for the current operation budget account # 100-16-130-00000-7152. Carried i k - 11 - 6-11 C General Government Committee ClaringtonMinutes May 9, 2016 17 Finance Department 17.1 FND-007-16 Building Permit Fees Annual Report For 2015 Resolution #GG-293-16 Moved by Councillor Neal, seconded by Councillor Woo That Report FND-007-16 be received for information. Carried 17.2 FND-008-16 Financial Update as at March 31, 2016 Resolution #GG-294-16 Moved by Councillor Hooper, seconded by Councillor Cooke That Report FND-008-16 be received for information. Carried Recess The Committee recessed at 11:55 AM for their one hour scheduled break as per the Procedural By-law. 18 Solicitor's Department No Reports for this section of the Agenda. 19 Chief Administrative Office No Reports for this section of the Agenda. 20 New Business — Consideration 20.1 Train Whistles J_ i ' Resolution #GG-295-16 Moved by Councillor Neal, seconded by Councillor Traill That Staff be directed to provide a report to Committee, by September, 2016, as to whether any changes could be made to the train whistle policy in conjunction with upgrades to crossings. Motion Lost - 12 - 6-12 General Government Committee Clarbgton Minutes May 9, 2016 21 Unfinished Business None 22 Confidential Reports 22.1 Confidential Verbal Report from Andrew Allison, Municipal Solicitor and David Crome, Director of Planning Services, Regarding a Property Matter.— Potential Purchase Closed Session Resolution #GG-296-16 Moved by Councillor Cooke, seconded by Councillor Hooper That, in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of discussing a proposed or pending acquisition or disposition of land by the municipality of local board. Carried I i Rise and Report The meeting resumed in open session at 2:26 PM with Mayor Foster in the Chair. Mayor Foster advised that one item was discussed in "closed" session in accordance with Section 239(2) of the Municipal Act, 2001 and one resolution was passed to provide direction to staff. 23 Adjournment Resolution #GG-297-16 i Moved by Councillor Partner, seconded by Councillor Woo That the meeting adjourn at 2:27 PM. Carried I Mayor Deputy Clerk j I i G - 13 - 6-13 CENTRAL LAKE ONTARIO CONSERVATION AUTHORITY MINUTES NO. 4 AUTHORITY MEETING Tuesday,Mav 17,2016-5:00 P.M. MEETING LOCATION: 100 WHITING AVENUE,OSHAWA AUTHORITY'S ADMINISTRATIVE OFFICE,BOARDROOM Present: Don Mitchell,Chair Bob Chapman,Vice Chair John Aker Joe Drumm Adrian Foster Derrick Gleed Ron Hooper Joe Neal John Neal David Pickles Tom Rowett C.Darling,Chief Administrative Officer H.Brooks,Director,Watershed Planning&Natural Heritage R.Catulli,Director,Corporate Services R.Gerber,Groundwater Specialist D.Hope,Land Management&Operations Supervisor C.Jones,Director,Planning&Regulations P.Lowe,Director,Community Engagement P.Sisson,Director,Engineering&Field Operations M.Stauffer,Administrative Assistant/Recording Secretary R.Wilmot,GIS Systems Supervisor t Absent: Elizabeth Roy Excused: Shaun Collier Gerri Lynn O'Connor Nester Pidwerbeeki i The Chair called the meeting to order at 5:00 p.m. DECLARATIONS of interest by members on any matters herein contained-NONE ADOPTION OF MINUTES Res.#46 Moved by B. Chapman .Seconded by T.Rowett i I THAT the Authority minutes of April 19,2016 be adopted as circulated. CARRIED CORRESPONDENCE (1) Ministry of Natural Resources and Forestry,E.McMahon(Agenda pg. 1) Re: Conservation Authorities Act Review Res.#47 Moved by B. Chapman Seconded by T.Rowett THAT the above correspondence be received for information. CARRIED Cont'd l I. 8-1 AUTHORITY MEETING MINUTES NO.4—MAY 17,2016—PAGE 2 PRESENTATIONS (1) Staff Report 95454-16 (Agenda pg. 3) Re: 2015-2016 YPDT-CMAC Annual Program Update Rick Gerber, Groundwater Specialist, CLOCA, YPDT Program,provided the Board with an overview of the program and answered questions. D.Pickles arrived at 5:05 p.m. J.Drumm arrived at 5:15 p.m. Res.#48 Moved by T.Rowett Seconded by A.Foster THAT Staff Report#5454-16 be received for information. CARRIED Res.#49 Moved by B. Chapman Seconded by Joe Neal THAT Agenda Item No. 9(1), Chief A din inistrative Officer Staff Report#5464-16 be moved forward on the agenda CARRIED CHIEF ADMINISTRATIVE OFFICER (1) Staff Report 95464-16 (Agenda pg. 83) Re: Groundwater Monitoring Agreement—Hydro One Transformer Station,Clarington Res. 950 Moved by Joe Neal Seconded by R.Hooper THAT Staff Report#5464-16 be received for information; THAT the Board of Directors authorize the execution of the draft agreements between CLOCA and Hydro One as generally provided in Attachments 2 and 3;and, THAT prior to execution,staff be authorized to make refinements to the draft agreements as recommended by CLOCA's solicitor. CARRIED . DEVELOPMENT REVIEW&REGULATION (1) Staff Report#5463-16 (Agenda pg. 19) Re: Permits Issued for Development,Interference with Wetlands and Alteration to Shorelines and Watercourses -April 1 to April 30,2016 Res. 451 Moved by R.Hooper Seconded by D. Pickles THAT Staff Report 5463-16 be received for information. CARRIED DIRECTOR,WATERSHED PLANNING&NATURAL HERITAGE (1) Staff Report 95455-16(Agenda pg. 21) Re: Ontario Climate Resilient Fund—Letter of Support Res. 952 Moved by B. Chapman Seconded by J. Drumm THAT Report#5455-16 be received; THAT CLOCA supports Durham Region's Proposal for an Ontario Climate Resilience Fund;and, THAT a letter is sent to the Premier of Ontario in support of dedicated funding for climate adaptation and resilience to protect our communities, citizens and infrastructure from the impacts of climate change. CARRIED Cant'd 8-2 AUTHORITY MEETING MINUTES NO. 4—MAY 17,2016—PAGE 3 DIRECTOR,WATERSHED PLANNING&NATURAL HERITAGE (continued) (2) Staff Report#5458-16(Agenda pg. 36) Re: Examining CLOCA's Monitoring Program Res. 953 Moved by B. Chapman Seconded by J.Drumm THAT Staff Report#5458-16 be received for information; THAT CLOCA undertake a review of the current monitoring program to develop an integrated monitoring program for the Authority for implementation in 2017; THAT consultation with watershed stakeholders be conducted too support the development of the integrated monitoring program;and, THAT Durham Region and watershed municipalities be advised. CARRIED DIRECTOR,COMMUNITY ENGAGEMENT (1) Staff Report 95456-16(Agenda pg. 37) Re: 2016 Purple Woods Maple Syrup Festival Res. 954 . Moved by Joe Neal Seconded by T.Rowett THAT Staff Report#5456-16 received for information. CARRIED (2) , Staff Report 45457-16 (Agenda pg. 44) Re: 2016 Provincial First Tapping Res.#55 Moved by Joe Neal Seconded by T.Rowett THAT Staff Report#5457-16 be received for information. CARRIED I (3) Staff Report 95459-16 (Agenda pg. 46) Re: Canada 150 Fund Application Res. 956 Moved by Joe Neal Seconded by T.Rowett THAT the CLOCA Board of Directors endorse the submission of a full application to the Canada 150 Fund for the following projects: Maple Leaf 150 event and the Migration Fascination 150 event. . CARRIED DIRECTOR, CORPORATE SERVICES (1) Staff Report#5461-16(Agenda pg. 48) Re: Draft 2015 Audited Financial Statements Res.957 Moved by J.Drumm Seconded by B. Chapman THAT the Auditor's Letter to the Board and Management letter be received;and, THAT the Audited Financial Statements for the year ended December 31,2015 be approved as presenter CARRIED Cont-'d 8-3 AUTHORITY MEETING MINUTES NO.4—MAY 17,2016—PAGE 4 DIRECTOR, CORPORATE SERVICES (continued) (2) Staff Report-#5465-16 (Agenda pg. 81) Re: 2016 Budget Res.#58 Moved by B. Chapman Seconded by D. Pickles THAT Staff Report 95465-16 be received for information; THAT the proposed 2016 budget estimates, totalling$6,356,301 be approved, as presented; THAT copies of the 2016 Budget Report, as approved, be circulated to the Region of Durham and lower-tier municipalities for their information about the projects and programs of the Central Lake Ontario Conservation Authority in 2016. CARRIED CHIEF ADMINISTRATIVE OFFICER (2) Staff Report#5462-16(Agenda pg. 104) Re: CLOCA Personnel Policy—Section B-6 Leaves of Absence Res.#59 Moved by J.Drumm Seconded by R Hooper THAT Staff Report#5462-16 be received for information;and, THAT the revisions to Section B-6 Leaves of Absence be approved as illustrated in Attachment 1. CARRIED CONFIDENTIAL MATTERS (1) Confidential Staff Report#5460-16 -Property Matter CHIEF ADMINISTRATIVE OFFICER (3) Staff Report 95466-16 (Agenda pg. H-1) Re: Covanta Donation Res.#61 Moved by D. Pickles Seconded.by B. Chapman THAT Staff Report#5466-16 be received for information;and, THAT CLOCA supports the proposed donation from Covanta. CARRIED MUNICIPAL AND OTHER BUSINESS -NONE ADJOURNMENT Res.#62 Moved by J. Aker Seconded by John Neal THAT the meeting adjourn. CARRIED The meeting adjourned at 5:32 p.m. 8-4 � �� az Lw ' -5" /'\ to vLM .= N t� d Q. CD - %ftwool ■� �L _ N co 4� m 0 0 0 0 0 0 0 0 0 0 Lna rte. � Ln v� m civ 4 4 1 t 00 O N LO N z -sem CD wo t Qj I O /µ y � Y - i _ t � t 8-6 W 9` 0 r CD S � Vql � m � W O - += Qj o o 1JJ L _ o cn uj ol LL 1 O RT C v LL fflg m o Lw Q i Z W co. C W J .�i ECD Q. r Z C :M fir U I I 8-7 G7 '�`'a = t►1 55 0 OWN CD Q � c� 'i ' c 0 ch CL � ;g V CD >. u U) L « o '73 v � cn 0- P IL I 0 �- �, � 0 0 M 0 cin � � — � c c rift � L- �. (D -0 W0 U — — , Q O -a m L ° E � mac , ' t o ' o Qj .— co Q � c > asp , W i W 'G7 Q Q 0 Q a : w L v V2 96, MIMI cl CL CD s� ..., �. 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K I' 8-9 • is .J F A7 F �Y ,�'x34 .�""'�.�.... ��`y'�a';.�'-1' f: .�(a.�.��'� i� • _ +. • N rJ r1 ga 7 Ala .sa s d - 42 .ram Via' "' � ''' .� ��aa.�;'a. ,�y' ,,�� {� � �'-��, •rwr�,, `r��, � • "#� qFf . - •T:.'+sa x `fir,� ^�'� t o� �y wf i A >' a� � o 1 O O m i C6 L° 4-J , o as �a Ln 4-0 N � aD 0 o o o o ca 31. A y V m ti cn w lqt L 8-11 7n 3ac�+'rF. z <ar��F f� • � �� ia��..�}}:.' a�r4�- .figry4 • • b .Fh s��sY� r ,6�.:�,� ray{ • � �+. % y e < • atI f L z W t • • •t•t t•ttt.. •ttt . i ) 4- E' o Lot to CN 3ar tU O C7 { o v L - ji 0 . -F-t ry CDcv Q� � ca 0 w O O � � (v to X Lo ol LO ry U cv r a=:r• O O '� a {i•tGtr76t•SMWauoapSH s :;r.:.,.:-:. — _ Q LU C.N f `� 4 � "Ali''.{} �•�,�.t.i..r:�.:r: Z 1 7 1 (f� i`(�v� � i. a .S ir"C1 Uft1 M ^• ." �� .r r r ETD% PT-11 �c 0O 0 V 76 m06 �- ar c > LO F= as 1- _ oro VJ E N LY .2 N C O N N N _ 0 cG 16 IL U O t!) 0 O N O E t4 E L Y .0 0 C 0 O CO Q co KIII, :;:^::t:: J1- �_ D Z N Z 0` :••::•:.. U C C - Z s U 5, O ''.. OS O = 1 d O) O O 0 N L N E C .0 O 4} .0 O A 0 U a CL O C ca Q J N O Q C (6 �a O N U) O to t6 0 O-C o r 3 U 0 '- Gc O 01 tom. a o.= .L r m UJL (e OOE OOZ O04 (Isew)uo1}enOIB 8-13 CD _ m _ IN M .T N o ..R 9 aoi m a m a U a a > o SE sai @ v>i � � C Qu C Z 7 v a ^" c m ' rr O !R rs a m p 'k v E a o o 0 c o � o T Q C� C I /rte t1 N� N 8-14 Greentree, Anne From: Debi Wilcox <Debi.Wilcox@durham.ca> Sent: May-17-16 8:55 AM To: Martin DeRond (martin.derond@ajax.ca); Sandra Kranc(skranc@oshawa.ca); Shields, Debbie (dshields@pickering.ca); Debbie Leroux (dleroux@.town.uxbr'idge.on.ca); Nicole Wellsbury(nwellsbury@scugog.ca); Harris, Chris (HarrisC@whitby.ca);Thomas Gettinby; Greentree,Anne Cc: Cheryl Bandel; Leigh Fleury; Maria Flammia Subject: Regulatory Registry Posting - Change in Council Composition Gocdd morning — for your information. Date for comments is June 30, 2016. Debi There are Regulatory Registry postings meeting your request: Dates: Posted Today Renuiation Under the Municipal: Act, 2001 The proposed regulation would authorize The Regional Municipality of Durham to exercise its power under the Municipal Act, 2001 to pass a by-law to change the composition of regional council. Debi A. Wilcox Regional Clerk/Director of Legislative Services debi.wilcox@,durham.ca 905.668.7711 ext. 2100 Cell: 905.441.0302 THIS MESSAGE IS FOR THE USE OF THE INTENDED RECIPIENTS) ONLY AND MAY CONTAIN INFORMATION THAT IS PRIVILEGED, PROPRIETARY, CONFIDENTIAL,AND/OR EXEMPT FROM DISCLOSURE UNDER ANY RELEVANT PRIVACY LEGISLATION. No rights to any privilege have been waived. If you are not the intended recipient, you are hereby notified that any review,retransmission, dissemination, distribution, copying, conversion to hard copy,taking of action in reliance on or other use of this communication is strictly prohibited. If you are not the intended recipient and have received this message in error,please notify me by return e-mail and delete or destroy all copies of this message. I i 8-15 Regulation Under the Municipal Act, 2001 Page 1 of 1 Regulation - Minister Regulation Under the Municipal Act;2001 Regulation Number(s): Municipal Act,2001 Bill or Act: Municipal Act,2001 Summary of Proposal: The Minister of Municipal Affairs and Housing is proposing to make the following regulation under the Municipal Act,2001. Proposed Regulation: The proposed regulation would authorize The Regional Municipality of Durham to exercise its power under the Municipal Act,2001 to pass a by-law to change the composition of regional council. Specifically,the regulation would authorize the Region to exercise its power to pass a by-law to change the composition of its council by reducing the number of members representing the City of Oshawa by two,while adding one member representing the Town of Ajax and one member representing the Town of Whitby,which would maintain the size of regional council at 29 members,inclusive of the regional chair. Further Information: Q Municipal Act,2001 Proposal Number: 16-MAH020 Posting Date: May 16,2016 Comments Due Date: June 30,2016 Contact Address: Mohammed Islam Policy Advisor Local Government Policy Branch Ministry of Municipal Affairs and Housing 777 Bay Street,13th Floor Toronto,ON MSG 2E5 n QUEEN'S PRINTER FOR ONTARIO.2016 1 IMPORTANT NOTICES LAST MODIFIED:27 7AN 2016 8-16 http://www.ontariocanada.com/registry/Yiew.do?postingId=21682&language=en 17/05/2016 Chambers, Michelle Subject: Durham York Energy from Waste Project, 2015 Annual Ambient Air Monitoring Report and 2016 Q1 (Jan-Mar)Ambient Air Monitoring Report Attachments: 20160513 Letter to Dolly Goyette MOECC 2015-Ambient Air-Annual Repo rt-Su bmission_Letter.pdf; 20160513.2015_Ambient_Air_Annual_Report.pdf; 2016_ 05_13.Letter to Dolly Goyette.MOECC Ambient_Air_Subrnission_2016_Q1.pdf; 2016_05_ 13.REPORT Ambient_Air_Submission_2016_Q1.pdf From: Melodee Smart [mailto:Melodee.Smart@Durham.ca] Sent: M6y-17-16 10:21 AM To: Melodee Smart<Melodee.Smart@Durham.ca> Cc: 'Susan Cumming'<cummingl@total.net>;"Denis.Kelly@york.ca' <Denis.Kelly@vork.ca>; Clerks <Clerks@durham.ca>; Clerks Department Outside <ClerksDepartment@clarington.net> Subject: Durham York Energy from Waste Project, 2015 Annual Ambient Air Monitoring Report and 2016 Q1 (Jan-Mar) . Ambient Air Monitoring Report Good morning EFWAC Members — In accordance with the Notice of Approval to Proceed with the Undertaking regarding The Amended Environmental Assessment for Durham and York Residual Waste Study, Condition 3 Public Record, subsection 3.2 d), enclosed please find a copy of the following documents: • Letter to the Ministry of the Environment and Climate Change dated May 13, 2016, regarding. Durham York Energy Centre 2015 Annual Ambient Air Monitoring Report • 2015 Annual Ambient Air Quality Monitoring Report for the Durham York Energy Centre (Stantec — May 13, 2016) • Letter to the Ministry of the Environment and Climate Change dated May 13, 2016, regarding Durham York Energy Centre Ambient Air Monitoring 2016, 1 st Quarterly Report • Quarterly Ambient Air Quality Monitoring Report for the Durham York Energy Centre — January to March 2016 (Stantec— May 13, 2016) Documents will be made available on the Durham York Energy Centre project website at: https://www durhamyorkwaste.ca/Documents/MonitoringPlansReports/AmbientAir.aspx (posted under Reports, 2015 and 2016 Ambient Air Reports). Thank you, Melodee Smart, Administrative Assistant Commissioner's Office, Works Department The Regional Municipality of Durham 605 Rossland Road East, Level 5 Whitby ON L1 N 6A3 Office: 905-668-7711 or 1-800-372-1102 ext. 3560 i , 1 8-17 If this information is required in accessible format, please contact The Regional Municipality of Durham at 1-800-372-1102 ext. 3560. Y6 Re2ion May 13, 2016 Ms. Dolly Goyette, Director, Central Region Ministry of the Environment and Climate Change Place Nouveau 5775 Yonge Street, Floor 8 North York, ON M2M 4J1 Dear Ms. Goyette: RE: DurhamNork Energy from Waste Project 2015 Annual Ambient Air Monitoring Report (Environmental Assessment Condition 11) MOECC File: EA-08-02 " In accordance with Environmental Assessment Condition 11.7, the approved Ambient Air Monitoring and Reporting Plan, and the Operations Manual for Air Quality Monitoring in Ontario (March 2008), the Regional Municipalities of Durham and York (Regions) are pleased to submit the 2015 Annual Ambient Air Monitoring Report by Stantec Consulting Ltd. The report covers the period from January to December 2015. We trust that this submission meets the Ministry of the Environment and Climate Change's (MOECC) expectations. In accordance with EA Condition 11.4(d), the Regions would like to request a meeting with the Regional Director to discuss the results of the 2015 Annual Ambient Air Monitoring Program. 8-18 Ms. D. Goyette Submission of the 2095 Annual Ambient Air Monitoring Report MOECC File:EA-08-02 May 93, 2096 Page 2 of 2 If you require additional information, please contact the undersigned. Sincerely, Original signed by: Original signed by: Mirka Januszkiewicz, P.Eng. Laura McDowell, P.Eng. Director, Waste Management Director, Environmental Promotion and Protection The Regional Municipality of Durham The Regional Municipality of York 905.668.7711 ext. 3464 905.830.4444 ext. 75077 Mirka.Januszkiewicz@durham.ca Laura.McDowell@.york.ca /LW C. K. Hedley., Director, Environmental Approvals Branch, MOECC C. Dugas, Manager, York Durham District Office, MOECC S. Thomas, Issues Project Coordinator, York Durham District Office, MOECC P. Dunn, Senior Environmental Officer, York Durham District Office, MOECC P. Martin, Supervisor (Acting), Air, Pesticides, and Environmental Planning, MOECC E. O'Leary, Environmental Resource Planner& EA Coordinator, Air; Pesticides, and Environmental Planning, MOECC G: Battarino, Project Officer, Project Coordination, MOECC A. Huxter, Environmental Specialist, Covanta Energy from Waste Advisory Committee (EFWAC) D. Kelly, Regional Clerk, The Regional Municipality of York D. Wilcox, Regional Clerk, The Regional Municipality of Durham Encl. 8-19 If this information is required in accessible format, please contact The Regional Municipality of Durham at 1-800-372-1102 ext. 3560. York Region May 13, 2016 Dolly Goyette, Director, Central Region Ministry of the Environment and Climate Change Place Nouveau 5775 Yonge Street, Floor 8 North York, ON M2M 4J1 Dear Ms. Goyette: RE: DurhamNork Energy from Waste Project Ambient Air Monitoring 2016, 1st Quarterly Report (Environmental Assessment Condition 11) MOECC File: EA-08-02 In accordance with the approved Ambient Air Monitoring and Reporting Plan and the Ministry of the Environment and Climate Change (MOECC)Ambient Air Monitoring Guideline, the Regional Municipalities of Durham and York (Regions) are pleased to submit the 1 st Quarterly Ambient Air Monitoring Report for calendar year 2016, covering the period from January to March 2016. The report has been prepared by Stantec Consulting Ltd. who was awarded the ambient air monitoring and reporting contract for the Regions. We trust that the report meets the MOECC's expectation and is consistent with Condition 7(4) of the Environmental Compliance Approval. The next quarterly report will cover the period from April to June 2016. 8-20 D. Goyette, Director, Central Region, MOECC Ambient Air Monitoring 2015, 1st Quarterly Report MOECC File:EA-08-02 May 13, 2016 Page 2 of 2 The Regions are available to discuss the report at your convenience. Sincerely, Original signed by: Original signed by: Mirka Januszkiewicz, P.Eng. Laura McDowell, P.Eng. Director, Waste Management Director, Environmental Promotion and Protection The Regional Municipality of Durham The Regional Municipality of York 905.668.7711 ext. 3464 905.830.4444 ext. 75077 Mirka.Januszkiewicz@durham.ca Laura.McDowell@york.ca LW/ms C. K. Hedley, Director, Environmental Approvals Branch, MOECC C. Dugas, Manager, York Durham District Office, MOECC S. Thomas, Issues Project Coordinator, York Durham District Office, MOECC P. Dunn, Senior Environmental Officer, York Durham District Office, MOECC P. Martin, Supervisor (Acting), Air, Pesticides, and Environmental Planning, MOECC E. O'Leary, Environmental Resource Planner& EA Coordinator, Air, Pesticides, and Environmental Planning, MOECC G. Battarino, Project Officer, Project Coordination, MOECC A. Huxter, Environmental Specialist, Covanta Energy from Waste Advisory Committee (EFWAC) D. Kelly, Regional Clerk, The Regional Municipality of York D. Wilcox, Regional Clerk, The Regional Municipality of Durham Encl. f 8-21 • Leading the Way MEMO TO: Mayor and Members of Council Frank Wu, C.A.O. FROM: A. S. Cannella, C.E.T. Director Engineering Services DATE: May 25, 2016 RE: Resolution GG-283-16 Report EGD-023-16 — Proposed Amendments to Traffic and Parking By-law 2014-059 Further to Report EGD-023-16 regarding a proposed amendment to the Municipality's Traffic and Parking By-law to address visibility issues at intersections, Resolution #GG-283-16 was passed which tabled the report to the May 30, 2016 General Government Committee meeting. Staff wish to advise at this time that we are currently completing our investigation and are drafting a revised proposed amendment which, in staff's opinion, addresses concerns of Council and also addresses the concerns of visibility at intersections. Staff will be presenting an addendum to Report EGD-023-16 at the June 20, 2016 General Government Committee meeting. Respectfully submitted, i Anthony S. Cannella Director of Engineering Services C ASC/Ijb/jb I C I CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F (905)623-5506 8-22 ANNE GREENTREE MAY 11, 2016 CLERK MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET 2ND FLOOR BOVJ1ViANVILLE ONTARIO L1C 3A6 IT APPEARS THE GENERAL GOVERNMENT COMMITTEE IS GOING TO DISCUSS A PROPOSED AMENDMENT TO BY LAW 2014-059 REGARDING PARKING ON THE BOULEVARD OF CORNER LOTS. I WOULD SUGGEST THAT THIS IS NOT A SOLUTION IN ANYWAY TO THE NOTWITHSTANDING CLAUSE 13(1)(D) -PARKING ON THE PAVED PORTION OF THE DRIVEWAY APRON IS PERMITTED PROVIDED THAT THE VEHICLE DOES NOT ENCROACH ON THE SIDEWALK OR TRAVELLED PORTION OF THE ROADWAY. BY LAW 13(1)(D)IS THE ROOT OF ALL THE PARKING PROBLEMS IN CLARINGTON. ALONG WITH LACK OF ENFORCEMENT.NO OTHER MUNICIPALITIES HAVE THIS PROBLEM BECAUSE THEY DO NOT HAVE THIS NOTWITHSTANDING.CLAUSE. PARKING ON SIDEWALKS AND OUT INTO THE ROADWAY MAKES CLARINGTON LOOK ON SOME DAYS LIKE SOMETHING YOU WOULD SEE IN A THIRD WORLD COUNTRY,NOT DURHAM REGION. CLARINGTON SHOULD BE LOOKING AT THE DEFINITION OF A HIGHWAY WHICH INCLUDES THE AREA BETWEEN THE LATERAL PROPERTY LINES. THAT WOULD BE THE APRON OF THE DRIVEWAY(INCLUDING THE SIDEWALK IN MOST CASES). ACCORDING TO YOU'RE BY-LAW DEFINITIONS. i ENFORCEMENT IS IMPOSSIBLE WITH CONFLICTS IN LAW THAT ARE CREATED. ALL VEHICLES PARKED ON THE APRON OF DRIVEWAYS IN A NO STOPPING SCHOOL ZONE OR A NO STOPPING BUS STOP ZONE. ARE ILLEGALLY PARKED ON A HIGHWAY IN A NO STOPPING(SIGNED)ZONE. THESE NO STOPPING ZONES ARE VERY EXTENSIVE AS YOUR PRESENT BYLAWS SHOW. GLENABBEY DRIVE HAS NUMEROUS NO STOPPING BUS STOP ZONES. TO MAKE MATTERS WORSE MANY OF THESE VEHICLES ENCROACH ONTO THE STREET. YOUR NOTWITHSTANDING CLAUSE ALLOWS VEHICLES TO PARK IN THESE ZONES WHERE STOPPING IS NOT EVEN ALLOWED. DEFINITION OF CONVOLUTED: COILED IN ITSELF-HAVING ONE PART TWISTED OR ROLLING OVER ON ITSELF. THESE VEHICLES CAN PARK LEGALLY IN THE NO STOPPING ZONES UNDER YOUR PRESENT BY LAW. IF YOU TAG THESE f. 9-1 VEHICLES FOR NO STOPPING AND THEY TAKE IT TO COURT GOOD LUCK. YOU HAVE FIRE HYDRANTS THAT ARE LESS THAN 3 METERS FROM THE APRON OF DRIVEWAYS WHICH ARE PARKED ON. MOTHER TERESA CATHOLIC SCHOOL ON GLEN ABBEY DRIVE HAVE NUMEROUS CARS PARKED ON THE APRON OF DRIVEWAYS IN A NO STOPPING ZONE. THERE IS A SCHOOL CROSSING IN FRONT OF THE SCHOOL WHICH HAS A CROSSING GUARD. ALL THESE CARS PARKED ON THE APRON OF THE DRIVEWAY(LEGALLY)BLOCK THE VIEW OF CHILDREN CROSSING THE SCHOOL CROSSWALK FROM OBSERVING ON COMING VEHICLES. TO MAKE MATTERS WORSE SCHOOL BUSES HAVE TO TRY AND GET AROUND VEHICLES ENCROACHING ON THE ROAD. STUDENTS HAVE TO TRY AND GET AROUND ALL THE VEHICLES ON GLENABBEY DRIVE ENCROACHING ON THE SIDEWALK. I WOULD SUGGEST TO CLARINGTON COUNCIL THAT UNTIL THEY START PRO ACTIVE PARKING ENFORCEMENT IN THIS COMMUNITY THE SAFETY OF PEDESTRIANS,DRIVERS,EMERGENCY VEHICLES,ARE ALL SUSPECT, AND WILL CONTINT4E TO BE AS THE AREA GROWS. °SNE VOW0 86 A COURTICE ON I I rfil.: t 9-2 s 220 Algonquin Boulevard East,Timmins, ON P4N 163 wwwAimmins.ca May 4, 2016 TO: ALL ONTARIO MUNICIPALITIES Dear Sir/Madam: Re: City of Timmins Resolution—Regulate Gas Prices in Ontario Attached hereto please find a certified true copy of City of Timmins Resolution 16-154 passed on April 27, 2016 for your review and support. If your municipality supports this resolution, please forward a copy of your resolution to the City of Timmins. Thank you. Yours truly, STEPH PALMATEER.-AMCT City SP/ic ,.,. civ•. .. Vv TIMMINS M f rl. )?Y TIENs. vn u OFFICE OF THE CITY CLERK Telephone: (705)360-2602 Fax:. (705)-360-2674 E-mail: steph.palmateercdtimins.ca 3 The Corporation of the City of Timmins RESOLUTION Councillor Wawrzaszek Moved by 1.6-154 Councillor Doody Seconded by Whereas the price of fuel is critical to the day to day cost of living for all.residents of Ontario; And Whereas the price of fuel plays a large role in establishing a competitive business climate, And Whereas some regions in Ontario have consistently experienced higher fuel costs that go beyond the cost difference of transporting fuel; And Whereas the fuel sales industry is quick to raise fuel prices as the price of oil increases but fuel prices do not adjbst as quickly when the price of oil decreases; And Whereas history has shown that fuel prices increase for long weekends and holidays; And Whereas the Province of Ontario has the ability to regulate fuel prices; Now Therefore Be It Resolved that Council for the City of Timmins hereby petitions the.Government of Ontario to regulate fuel prices to the levels that are affordable and profitable as in jurisdictions within Ontario that have lower fuel prices; Be it Further Resolved that this resolution and the background information are.forwarded for support to all Municipalities in Ontario; And.Further That all resolutions of support are returned to the City of Timmins for submission to the Premier of Ontario, the Minister of Finance, the Association of Municipalities of Ontario, Timmins-James Bay MPP Gilles Bisson and the Ontario Good Roads Association. CARRIED, CERTIFIED TRUE:COPY OF RESOLUTION 16-154 YEAS NAYS MAYOR ^� i S:Black COUNCILLORS StephPalrx Weer, City Clerk P.Bamford acne J.Campbell Defeated M.Doody R..Dubeau A.Grzela Deferred or Tabled A.Marks N.Rinaldo Date. April 272016 W.Wawrzaszek 9-4 i Ln {p .lD< O ` H H r••it N - + In �+ • cu .1 m m m f - 4t "Q L7 V LS. (4 - - t Q4 YCM •Q tinco �? m R H H M to d' m M 00 AD <t m C1 m H .O CD •";� C6 m Ln c0 t9 l0 d' m tD m' H ..i tin M L17 _ a t i 1 1 1 I 1 1 1' t i i 1 i Q� m Ln N �. an d tin m m n m Lp m in H r 4 LD 4.n. x -u m ri CO dT d' M r-i r-1 cri N Ln co" m ry co LD o r, '� `--�n:; C e Q O o m m m a1 m m m m cn m m rn m o ff m .N: u- Ln o M; "- c J �. • �c�•1. .'L_5.- Q) Qt to L0 m R 09 ct Ln d: Ct 00 L0 Cd m 10 [t; N LD Lt') �- -, . ? R H m O cn tin 0o Ln LD R N r-i LD m m O N N *� i Q C) m 00 m C0 00 00 W 0 m m m m m 0 O 01 O u S]' CL N R M N ci M m N lfl d M Ln r` N N m M m e a m m c`! 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H AQ 121 m ..�i Om O H H N 0 0 ri N cwt p �-i tH�t N 9-5 E; Price Regulations The Canadian government has constitutional authority to regulate gasoline prices only in an emergency. However, provinces and territories can regulate prices, and Quebec and the Atlantic provinces do so. Provinces regulate gasoline prices to reduce price volatility -- high up or down price changes -- and to protect small independent retailers. Quebec. Quebec sets minimum prices weekly based on its estimate of the acquisition cost of gasoline, The price includes an estimate of transportation costs and can include a minimum retail margin at the discretion of the regulating body, the Regie de 1'energie du Quebec. New Brunswick In New Brunswick, the Energy and Utilities Board sets,the maximum price every Thursday based on a formula that links the price to the New York Harbour price, with allowances made for other factors such as retail margins. No minimum price is set. Nova Scotia Nova Scotia also uses New York Harbour spot prices to set a benchmark price. Wholesale prices are set 6 cents a litre higher than the benchmark, and a transportation allowance is included in the price, ranging from 0.2 to 2,0 cents per litre; depending on the zone, Retailers are allowed a margin of 5.5 cents per litre and cannot sell below a margin of 4 cents per litre. Prince Edward Island In Prince Edward Island , prices are set by the Island Regulatory Appeals Commission, The Commission has full discretion in setting prices and tracks a wide variety of trends in determining the price level, In practice, it also uses New York Harbour prices to drive changes in the regulated price. Prices on the New York Mercantile Exchange(NYMEX) are averaged over a two week period and the new maximum and minimum prices are usually announced on the first and 15th of every month. Wholesalers have the right to apply for a decrease in their wholesale price. In theory, this could result in different prices from one brand to another, In practice,any such differences are rare and short-lived. Newfoundland and.Labrador In Newfoundland and Labrador, the price of gasoline is set by the-Board of Commissioners of Public Utilities. The Board sets a benchmark price based on spot market prices and adds on various factors such as who€esale and retail margins, transportation and taxes to arrive at a maximum price. The province is divided into 18 zones to accommodate differing transportation costs. Prices are revised monthly. 9-6 Background information: Lowest Gasoline Price on Wednesday April 13th via Gasbuddy,com (NEOMA region) (20 cent volatility within region) Timmins 111.6 Hearst 102.9 Kapuskasing 102.9 Smooth Rock Falls 102.9 Cochrane 102.9 Iroquois Falls 102.9 New Liskeard 92.9 Kirkland Lake 91.9 Other Northern-Communities(21 cent volatility compared to Timmins)(15.6cent volatility within region) Sudbury 105.9 Sault Ste Marie 99.9 Thunder Bay 91.9 North Bay 90.7 Parry Sound 98.6 Kenora 92.9 Sturgeon Falls 92.9 Espanola _ 90.3 i Other communities in Southern Ontario (26 cent volatility relative to Timmins)(13.2 cent volatility within region) Ottawa 98.5 Kingston 97.9 St Catharines 97.9 Hamilton 94.6 Niagara Falls 93.9 Windsor 93.9 Toronto 92.9 London 86.3 St Thomas 86.3 Peterborough 85.6 Sarnia 85.3 C i 9-7 Background information. Lowest Gasoline Price on Monday,April 25"via Gasbuddy.com(NEOMA region) (16.6 cent volatility within region) Timmins 109.6 Hearst 112.5 Kapuskasing 111.7 Smooth Rock Falls 106.9 Cochrane 109.9 Iroquois Falls 106,9 New Liskeard 96.9 Kirkland Lake 95.9 Other Northern Communities(21 cent volatility compared to Timmins) (13.0 cent volatility within region) Sudbury 104.9 Sault Ste Marie 96 Thunder Bay 91.9 North Bay 94.7 Parry Sound 98.6 Kenora 98.5 Sturgeon Falls 95.4 Espanola 97.3 Other communities in Southern.Ontario(26 cent volatility relative to Timmins) (11.2 centvolatility within region) Ottawa. 97.9 Kingston 94.9 St Catharines 97.9 Hamilton 98.6 Niagara Falls 98.5 Windsor 92.7 Toronto 94.9 London 97.9 ST Thomas 95.2 Peterborough 87.6 Sarnia 98.8 9-8 Fleming, Cindy From: Wagar, Donna Sent: May-13-16 3:28 PM To: Fleming, Cindy Cc: Lajevardi, Tara Subject: Strategic Energy Initiatives: Hydro One Attachments: ADMIN2016-02 Energy Initiatives.pdf Good afternoon, I have passed your email to our Clerk's department for their review. Thanks Donna Wagar Communications/Information Clerk Corporate Services 40 Temperance Street, Bowmanville, ON L1 C 3A6 905-623-3379 ext. 2219 1-800-563-1195 www.clarin ton.net From: Lajevardi,Tara [mailto:tlajevardi@eastgwillimbury.ca] Sent: May-13-16 3:15 PM To: ImcdonaId@brace bridge.ca; sstone@mississippimills.ca; clerk@ newtecumseth.ca;jill.binl<ley@norfolkcounty.ca; kadams@northhuron.ca; admin@northmiddlesex.on.ca; kkruger@norwich.ca;rick.oconnor@ottawa.ca; tcampbell@pertheat.ca; clerl<@peterborough.ca; bgilmer@porthope.ca; admin@puslinch.ca; christine.goulet@redlake.ca; kasloss@sables-spanish.ca; mkonefal@stthomas.ca; mail@scugog.ca; mmackenzie@siouxlool<out.ca; Imartin@town.southbruce.on.ca; bbrunt@southdundas.com; c.preston@southhuron.ca; loriann@southstormont.ca; rmartell@southgate.ca; clerk@swox.org; webmaster@twp.stclair.on.ca; Imoy@tecumseh.ca; hfinn@cornwall.ca; scooper@penetanguishene.ca; dleroux@town.uxbridge.on.ca; info@warwicktownship.ca;township@wellington-north.com; mturner@westgrey.com; mducharme@westnipissing.ca; sduke@westperth.com; info@whitby.ca; cfitzsimons@whitewaterregion.ca; a hum phries@cityofwoodstock.ca; asage@zorra.on.ca; dhunter@haldimandcounty.on.ca; 1picca@niagarafalls.ca; mkonefal@stthomas.ca; kshipclark@gananoque.ca; pat.duffy@norfolkcounty.ca;jbaranel<@twp.stclair.on.ca; clerk.greffe@russell.ca;jthomson@stratfordcanada.ca; atoth@strathroy-caradoc.ca; athomas@tay.ca; Marilyn@southglengarry.ca; achittick@nexicom.net; clerl<@saugeenshores.ca; njbozzato@pelham.ca; Info External email <Info@clarington.net>; rauger@essex.ca; kayla.thibeault@graveinhurst.ca; cgroulx@hawkesbury.ca; bknight@huroneast.com; clerk@leamington.ca;vanessa@townshipleed.on.ca Subject: Strategic Energy Initiatives: Hydro One [Sent on behalf of Fernando Lamanna, Municipal Clerk] Re: Strategic Energy Initiatives: Hydro One For your information and records, at its regular meeting held on Tuesday, April 19, 2016 the Council of the Town of East Gwillimbury enacted as follows: j BE IT RESOLVED THAT Legal Services Report ADMIN2016-02 dated April 5, 2016 regarding Strategic Energy Initiatives, be received, and THAT.Council adopt the Resolution in Attachment 1 regarding an Equitable and Consistent Approach to Utility Ownership; and i 1 I 9-9 THAT the resolution and this report be sent to the Premier, with copies to the Minister of Finance, the Minister of Energy, the Chair and CEO of Hydro One, the Association of Municipalities of Ontario (AMO), Julia Munro, MPP, and all municipalities served by Hydro One If you have, any further questions feel free to contact the undersigned. Yours truly, Fernando Lamanna, B.A., CMO, Dipl. M.M. Municipal Clerk Corporate Services Tel: 905-478-3821 Fax: 905-478-2808 flamanna(),eastgwillimbury.ca z 9-10 r East astGwilllmbur Onunon.O❑rjirtur< ADMINISTRATION REPORT ADMIN2016-02 To: Committee of the Whole Council Date: April 5, 2016 Subject: Strategic Energy Initiatives: Hydro One Origin: Legal Services RECOMMENDATIONS 1. THAT Legal Services Report ADMIN2016-02 dated April 5, 2016 regarding Strategic Energy Initiatives be received; and 2. THAT Council adopt the Resolution in Attachment 1 regarding an Equitable and Consistent Approach to Utility Ownership 3. THAT the resolution and this report be sent to the Premier, with copies to the Minister of Finance, the Minister of Energy, the Chair and CEO of Hydro One, the Association of Municipalities of Ontario (AMO), and all municipalities served by Hydro One. PURPOSE The report suggests that a resolution be sent to the Province, AMO, Hydro One and those municipalities served by Hydro One, asking that the province give more equitable financial treatment to municipalities served by Hydro One. BACKGROUND Funding inequalities between Hydro One and Municipal Electric Utilities There is an apparent financial inequity between those municipalities (and ratepayers) that have, or once had, their own municipal electrical utilities and those municipalities (and ratepayers) that are served by Hydro One. The assets of a municipal electrical utility (MEU), the annual dividends sent by a MEU. to its municipal owner(s), and the growth in the assets over time, are funded almost entirely by the utility's ratepayers. The dividends and asset growth accrue to the municipalities, but the municipalities put almost none of their own money into the utilities. 9-11 Legal Services Report ADMIN2016-02 April 5, 2016 Page 2 of 12 The dividends and asset growth paid for by ratepayers in municipalities served by Hydro One go to the province even though the province does not put funds directly into the distribution services of Hydro One. This creates two classes of municipalities and ratepayers in Ontario— those that benefit directly from the wealth created by electrical utilities, and those that don't. The inequality is not created by geography, or location, or the market. It is a consequence of provincial policy. The inequity is a consequence of provincial policy Under provincial policy, in the early decades of the 20th century, Ontario municipalities could choose to set up their own MEU or rely on the province for local distribution of electricity. This.approach to electricity distribution appears to be uncommon, and maybe unique, in North America. Much of rural Ontario decided to receive service from the province; though the fact that at one time there were over 300 municipal utilities in Ontario indicates that many smaller municipalities did have their own MEU. When the province deregulated the electricity system during 1998-2002, it was deliberate in its decision to let those municipalities that had an MEU own the assets through a municipal corporation, even though the assets had been paid for by the ratepayers, not the municipality. As illustrated in Attachment 2, this was part of the quid pro quo for the Who-does-what exercise, or provincial downloading/uploading, occurring at that time— if a municipality received electricity assets it could reap the rewards. The converse was that if a municipality did not receive electricity assets, the province reaped the rewards. On the one hand then, provincial policy was clear that electrical distribution asset wealth could be applied to municipal services. On the other hand, if in times past a municipal council had declined the choice to set up a utility,for whatever reason, the electrical distribution wealth went to the province. In both cases the wealth has been created by the ratepayer, not by the respective government. The consequence is particularly acute in those formerly rural municipalities that are now urbanizing, such as East Gwillimbury. Examples are included in the more complete analysis in Attachment 2. When Richmond Hill sold its electricity utility in 2004, it had a population of 140,000. It received $132,000,000. These funds are being put to municipal purposes. When East Gwillimbury reaches a population of 140,000 it will receive $0 from any utility, because it never'had one. A further consequence is the imbalance in ratepayer contribution toward paying down the stranded debt of the former Ontario Hydro. This is outlined in more detail in Attachment 2. 9-12 Legal Services Report ADMIN2016-02 April 5, 2016 Page 3 of 12 It is suggested that the municipalities served by Hydro One should receive a portion of the proceeds from the sale of equity of Hydro One. The province has initiated a process to sell some of the equity in Hydro One. Since the value of this equity has been created by ratepayers in those municipalities served by Hydro One, and since as noted above the province has already indicated that electrical distribution asset wealth be applied to municipal services, it is suggested that a portion of the Hydro One sale revenue be returned to the municipalities in the service area that generated the wealth. To this end a resolution is attached for distribution to the provincial government, AMO, Hydro One, and municipalities served by Hydro One. It is suggested as well that Hydro One municipalities be.permitted to invest in electrical distribution utilities If municipalities served by Hydro One are concerned with utility rates and levels of service, or desire the opportunity to benefit from an ownership interest in the electric distribution utility serving their municipality (similar to the manner in which other municipalities benefit from their MEU's), their options are constrained. Options to advocate for efficient and effective services should be explored with other municipalities served by Hydro One. Options could include an equity investment in Hydro One. However, for equity investment to occur the province must amend its legislation to allow Hydro One municipalities to invest in electricity assets. Any municipality should be permitted to invest in the electric distribution utility which serves their community. The proposed resolution requests that the province enable this. NEED FOR PUBLIC CONSULTATION There is no requirement for the Town to seek public consultation. However, any of the initiatives described in this report.should be made available to the public for review and comment. FINANCIAL IMPLICATIONS There are no financial implications to beginning the dialogue initiated by the resolution attached to this report. The financial implications of a positive response could be significant. . I i i 9-13 i Legal Services Report ADMIN2016-02 April 5, 2016 Page 4 of 12 ALIGNMENT WITH STRATEGIC PLAN The recommendations of this report align with the following Strategic Pillar(s): #1 Providing quality, affordable programs and services for a safe, accessible and livable community #2 Building a complete community that provides healthy places to live, work, play and learn CONCLUSION This report has reviewed some of the issues in respect of the inequities in Ontario's current electricity revenue system as it relates to municipalities in the province and suggests two ways to address this inequity: 1) through participation in Hydro One dividend revenue and the revenues generated by the sale by the province of equity in Hydro One, and; 2) by exploring options of working with other municipalities served by Hydro. One to advocate for the efficient and effective delivery of electricity to its customers. Such options to include the investment (debt/equity) in Hydro One. Each of the above actions will require provincial support and approval to fully implement, and it is recommended that a dialogue be commenced with the province to review and address these matters. Prepared & Recommended by: Approved for Submission by: Original Signed By Original Signed By Don Sinclair Thomas R: Webster Town Solicitor, Legal Services Chief Administrative Officer 9-14 Legal Services Report ADMIN2016-02 April 5, 2016 Page 5 of 12 ATTACHMENT 1 EQUITABLE AND CONSISTENT APPROACH TO UTILITY OWNERSHIP Whereas electricity is generally available across the province; and Whereas electricity is distributed by a municipal electric utility (MEU) or Hydro One; and Whereas all electric distribution customers across the Province have funded the maintenance, growth and development'of the electric distribution system serving them, through their utility rates; and Whereas under deregulation the province determined that the local municipality owned the MEU serving their municipality; and Whereas ownership of an MEU conveyed significant value to the respective municipality and therefore the ratepayers in that municipality; and Whereas only those municipalities served by a MEU benefited financially as the owner; and I Whereas those municipalities/ratepayers served by Hydro One have not received the same benefits associated with ownership equivalent to the MEU municipalities; and Whereas all Ontarians benefit from revenues generated from Hydro One, including those with a MEU; and Whereas the approach taken by the province has created a significant financial inequity across municipalities; Now therefore be it resolved that the Province be requested to consult with municipalities served by Hydro One and resolve the inequity; and Further that provincial legislation be amended to permit municipalities to invest (debt/equity) in the Electric distribution utility serving their municipality; and, That this Resolution be sent to the Premier, with copies to the Minister of Finance, the Minister of Energy, the Chair and CEO of Hydro One, the Association of Municipalities of Ontario (AMO), and all municipalities served by Hydro One. i k 9-15 i Legal Services Report ADMIN2016-02 April 5, 2016 Page 6 of 12 ATTACHMENT 2 Inequities in the Distribution of Wealth Created by Electricity Distribution in Ontario BACKGROUND- The province established a provincial Hydro electric system in 1906 that provided generally for generation and transmission of electricity by the province and distribution of that electricity to residents and businesses through, hydro utilities in local municipalities. . In rural areas local distribution was largely provided by the province through Ontario Hydro (at that time named the Hydro Electric Power Commission) rather than the local municipality, though there were many small municipalities within the rural areas that did establish their own utilities. Over 90 years later, through 1998 - 2002, the province introduced deregulation that required municipalities that had hydro utilities to convert the municipal utilities to corporations The municipality was deemed to be the sole shareholder of that corporation and consequently the owner of the assets of the electrical utility. When the province began to restructure the electricity system in 1998 there were over 300 municipal electrical utilities (MEU's) across Ontario. All electric distribution customers in Ontario funded the maintenance, growth and development of their respective electric distribution utility through their electricity rates. Notwithstanding MEU's were funded through their distribution rates, the province determined during the deregulation exercise that MEU's were owned by the local municipality. Consequently after deregulation, municipalities with an MEU were able to receive significant annual dividend revenue or sell their MEU and its assets. This decision conveyed a significant value and financial benefit to those municipalities with a MEU and the ratepayers within these municipalities. East Gwillimbury is the only municipality in York Region that has not had its own electricity utility When the Regional Municipality of York was created out of the former York County in 1971, eight of the nine constituent municipalities had their own electricity distribution utility. East Gwillimbury was the only municipality in York Region that did not have its own utility. East Gwillimbury, like a number of municipalities across Ontario, was served by Ontario Hydro (now Hydro One). 9-16 Legal Services Report ADMIN2016-02 April 5, 2016 Page 7 of 12 Since East Gwillimbury is served by Hydro One it has never received annual dividend revenue from the utility that provided its electricity, nor will East Gwillimbury benefit from the sale of the utility assets, even though those assets were funded by the electric distribution rates paid by customers in East Gwillimbury. 1 ISSUES Hydro deregulation created two classes of citizens in Ontario when it comes to the sharing of net revenue from the distribution of electricity or the sale of equity or distribution assets. One class of Ontario residents and businesses benefitted financially when the province j determined that MEU's would be owned by the local municipality which they serve. In j turn revenue from electricity distribution assets could flow to the municipality to provide municipal services. This class of persons consists of those who reside or own property in municipalities that own, or did own and then sold, their own municipal electrical utility. The other class of Ontario residents and businesses consists of those served by Hydro One. Although their electric distribution rates also funded the utility providing electricity - Hydro One - deregulation did not assign similar ownership or benefit to them or the municipality within which they resided. Consequently those residents do not receive revenue from electricity distribution assets to direct towards municipal services. j Issue 1: Inequitable and Inconsistent Approach to Electric Distribution Utility Ownership t During the 1998-2002 restructuring of the electricity system the government of the day made a policy decision that those municipalities that had an MEU could actually own that MEU. Municipal electrical utilities certainly were operating and managing local distribution, but it is apparent that actual ownership hadn't been clear. Hansard records the Minister saying in the legislature (the Hon Jim Wilson, Minister of Energy, Science and Technology): "Our legislation gave municipalities the,tools they requested. The act clarified that municipalities own their electricity utilities. Local councils are the shareholders." r And a commentator on energy policy in Ontario, lawyer Robert Warren, has noted: "The reason municipalities own these corporations is that [former Ontario Premier Mike Harris] said we are going to download costs and in f i 9-17 Legal Services Report ADMIN2016-02 April 5, 2016 Page 8 of 12 compensation we will give you a cash cow, which will generate a return for you each year." This is absolutely not the case for those municipalities like East Gwillimbury served by Hydro One. East Gwillimbury and other municipalities served by Hydro One were left out of that equation and had no access to any such cash cow. There was no equity or offsetting compensation provided to municipalities served by Hydro One. As a result the process can be described as biased and unfair against municipalities served by Hydro One. If the government of the day rationalized that the ratepayers in a municipality could own the electrical distribution assets in that municipality (in part presumably because their distribution rates over the years had paid for those assets), should not the same rationale be applied to the ratepayers in the municipalities served by Hydro One, whose rates have enabled Hydro One to construct and own the assets that have been built over the years? Similar to MEU's throughout the province, Hydro One's ratepayers should have access,through their municipalities, to the net revenue and the value of the assets of Hydro One. Issue 2: Inequitable and Inconsistent Sharing of Revenue from Operations and or from the Sale of Equity and/or Assets Those municipalities that have retained their MEU's, or have sold their MEU's, have been able to direct annual dividends, or proceeds from sale of the utility, to municipal services for their residents and businesses and to off-set provincial downloading. The annual dividends of Hydro One go the province. They are not returned to the municipalities/ratepayers being served by that utility. Ironically under the current system those municipalities served by their own MEU benefit from the assets they funded and the revenue that is generated and they also indirectly benefit from the revenue generated by Hydro One through receipt of provincial services, yet they haven't contributed to the funding of the Hydro One assets that generated the revenue. The financial benefit to non-Hydro One municipalities can be significant The following are two examples of the financial benefit resulting from the province deciding that the local municipality owned the MEU serving their municipality; 1. When the Town of Aurora sold its electricity utility in 2006, it had a population of 38,000. It received $32,000,000. Attachment 2A shows how Aurora directed these funds. 9-18 Legal Services Report ADMIN2016-02 April 5, 2016 Page 9of12 2. When the Town of Richmond Hill sold its electricity utility in 2004, it had a population of 140,000. It received $132,000,000. Attachment 2B shows how Richmond Hill initially directed these funds. When East Gwillimbury reaches the respective population levels noted above, it will have no such revenue or asset base whatsoever, and therefore no opportunity to direct such revenue to directly benefit its residents and taxpayers. Issue 3: Unequal burden of paying down the stranded debt of Ontario Hydro The net income (minus interest) of Hydro One is directed to the Ontario Electricity Financial Corporation towards retiring the debt and other liabilities of the former Ontario Hydro. The net income from MEU's is retained within the respective municipal ownership. The debt is largely a result of construction of nuclear generation facilities that serve all persons and businesses in Ontario, whether through Hydro One or a local MEU. An MEU ratepayer receives his/her dividend in municipal services. A Hydro One ratepayer, though, does not receive such a dividend. That "dividend" goes toward paying down a debt that was created to serve all Ontarians. And to the extent that the Hydro One ratepayers have contributed towards paying down the Ontario Hydro debt, the burden is lessened on the MEU ratepayers. Issue 4: Transfer of Wealth from the Hydro One Service Area to Areas Serviced by Other Municipal Electrical Utilities The wealth created through the service and growth of Hydro One is not generally urban (other than Brampton Hydro). It is substantially generated and created in rural Ontario. The announced intention of the province is to use aportion of that wealth - $9,000,000,000 - to pay down provincial debt and to construct urban transit and infrastructure. This is in part a transfer of wealth created and based in rural Ontario to public services based in urban Ontario. The intent to improve transit, to relieve congestion, facilitate movement, improve persons lives, improve competitiveness, and so on, is unassailable. To source the funds from a pool of wealth while ignoring the ratepayers who have created that wealth seems unfair. The rural source of the wealth and income is not acknowledged or respected. 9-19 Legal Services Report ADMIN2016-02 April 5, 2016 Page 10 of 12 Creating Equity in the Ownership of Electric Distribution Utilities Unlike municipalities that now own their utility, municipalities served by Hydro One have little ability to impact the efficient and effective delivery of electricity services within their municipality. If municipalities served by Hydro One are concerned with utility rates and levels of' service, or desire the opportunity to benefit from an ownership interest in the electric distribution utility serving their municipality (similar to the manner in which other municipalities benefit from their MEU's), their options are constrained. Options to advocate for efficient and effective services should be explored with other municipalities served by Hydro One. Options could include an equity investment in Hydro One. . However, for equity investment to occur the province must amend its legislation to allow Hydro One municipalities to invest in electricity assets. Any municipality should be permitted to invest in the electric distribution utility which serves their community. As a first step meetings should be coordinated with the various stakeholders including AMO, other municipalities served by Hydro One and the province. The objective of these meetings would be to gain support and develop an action plan for moving forward. 9-20 Legal Services Report ADMIN2016-02. April 5, 2016 Page 11 of 12 ATTACHMENT 2A Aurora Reserve funds established by Town of Aurora from sale of Aurora Hydro Connections Limited* By-law 5439-12 The Aurora Hydro Sale Investment Reserve Fund S.1 That the Fund be established with a balance of$31,699,391.67 which represents ninety percent (90%) of the net proceeds of the concluded sale of the Town's interest in Aurora Hydro Connections Limited. S. 6 That the principle of the fund may be allocated or expended for any purpose as determined, at the sole discretion of Council, to be in the best interests of the Town ... i By-law 5440-12 To Establish the Council Discretionary Reserve Fund S.1 That the Fund be established with a balance of$3,522,155.00 which represents ten percent (10%) of the net proceeds in the concluded sale of the Town's interest in Aurora Hydro Connections Limited. I S.3 That the principle of the fund may be allocated or expended for any purpose as determined, at the sole discretion of Council, to be in the best interest of the Town ... r r *Note: although the sale occurred in 2006, these by-laws were adopted in 2012. Therefore the figures in the by-laws differ from the 2006 sale proceed because of accrual of interest. r i i f 9-21 Legal Services Report ADMIN2016-02 April 5, 2016 Page 12 of 12 ATTACHMENT 2B Richmond Hill . Reserve Funds established with revenue from sale of Richmond Hill Hydro • Capital Asset Continuity Reserve Fund ($55 million) will provide funding for repair and replacement of infrastructure ensuring existing capital facilities and structure are in full service and in safe operating condition • Community Enhancement and Economic Vitality Reserve Fund ($40 million) for capital projects within Richmond Hill that enhance the quality of life and/or enrich the economic vitality of the community • Transportation Network Repair and Replacement Reserve Fund ($25 million)will finance maintenance repair and replacement ensuring peak performance of the Town's road system network • Water Quality Protection Reserve Fund ($15 million) will fund projects that protect downstream water quality and drinking water. As well, projects that rehabilitate environmental storm water systems, those that protect the Town from flooding and erosion, and those that protect downstream water courses and natural habitat will also be funded from this Reserve Ecological Legacy Reserve Fund ($6 million)will fund community based projects for the purposes of furthering ecological initiatives within the community • Strategic Rapid Transit Reserve Fund ($5 million)will fund future projects that improve transportation systems in or to the Town of Richmond Hill and which are multi- jurisdictional in nature such as partnering the municipality with other levels of government and/or public/private partnerships 9-22 (IZIARKHAM May 10, 2016 The Honourable Kathleen Wynne Premier,Province of Ontario Room 281,Main Legislative Building Queen's Park Toronto, On M7A lAl RE: BAN ON DOOR-TO-DOOR SALES ACTIVITIES (13.4) Dear Ms. Wynne: This will confirm that at a meeting held on May 3, 2016, Council of the City of Markham adopted the following resolution: "Whereas the Provincial Government implemented the Stronger Protection fon Ontario Consumers Act in April 2015 to address, among other things, aggressive and misleading door-to-door sales tactics; Whereas Ontarians over the last twelve months continue to experience unsolicited, aggressive and misleading sales tactics at their door from companies seeking to sell home energy products, despite this provincial legislation; Whereas the door to door agents acting on behalf of these companies misrepresent their purpose and/or identity, often posing as utility inspectors and government agents needing to gain access to the homes of Ontarians,- Whereas ntarians;Whereas people across Ontario, and in particular Markham residents,have�'be t tali�gesteo `4 by these door to door misrepresentations and misleading sales tactics; ..V . Whereas one such company has been recently charged with 142 breaches of the;;f Consumer Protection Act due to this fraudujent and misleading sales conduct,�_previous attempts by the Province to protect Ontarians have failed; Whereas the province has implemented a ban on door-to-door sales for electricity`and natural gas contracts by passing the Strengthening Consumer Protection and Electricity system Oversight Act, 2015; 2/ s The Corporation of the City of Markham Clerk's Department Anthony Roman Centre,101 Town Centre Boulevard,Markham,ON UR 9W3 • Tel:905,475,4744 P Fax;-905:479.7771—•-www.markham:ea '+` 2 Now therefore be it resolved that Council: 1) Urge the Provincial Government to ban all door-to-door sales in the home services sector(more specifically the sale or lease of HVAC equipment,water heaters,water filtration systems and other related home energy products and services by door-to-door sales agents) as soon as possible, and before the spring session of the Ontario legislature concludes; 2) Issue an Alert via News Release and other forms of communication to Markham residents to warn them about ongoing door-to-door sales activities, and encourage Markham residents to sign the online petition at Change.org; 3) Encourage other GTA municipalities to join with Markham in calling on the province to act; 4) That staff be authorized and directed to do all things necessary to'give effect to this resolution." Yours sincerely, Kimberley Kitteringham City Clerk Copy to: The Honourable David Orazietti,Minister of Government&Consumer Services GTA Municipalities DIS -R UTION REVIEWED BY Original To: O file ❑Council Direction \o GG Direction ❑PD Direction El Council.Information t]GG Information o PD Information Copy.To: l O Mayor U Members of ❑Ward Councillors Council O CAO O Clerks ❑Communications L3 Community t]Corporate 0 Emergency Services Services, Services O Engineering ❑Finance ❑Legal Services Services -• ❑Operations D Planning Services ❑Other: Municipal Clerk's File TOWNSHIP OF WELLINGTON NORTH Regular Meeting of Council MOVED BY: fj DATE: MaV 16, 2016 SECONDED BY: 'L RES. NO.: 2016- :A 3J WHEREAS the provinchas implemented a ban on door-to-door sales for electricity and natural gas contracts by passing the Strengthening Consumer Protection and Electricity System Oversight Act, 2015; AND WHEREAS Ontarians over the last twelve months continue to experience unsolicited, aggressive and misleading sales tactics at their door from companies seeking to sell home energy products, despite this provincial legislation; AND WHEREAS the door to, door agents acting on behalf of these companies misrepresent their purpose and/or identity, often posing as utility inspectors and government agents:needing to gain access to the homes of Ontarians; AND WHEREAS people across Ontario, and in particular vulnerable Wellington North residents,.-have been targeted by these door to door misrepresentations and misleading sal* s tactics; BE IT RESOLVt'it,HAT the that Council of the Township of Wellington North move to: 1. Urge the iProvincial Government to ban all door-to-door sales in the home services sector! (more specifically the sale or lease of HVAC equipment, water heaters,''`lnater filtration systems and other related home energy products an& rvices by door-to-door sales agents) as soon as possible; ! II 2. Forward a copy of this resolution to all municipalities in Ontario asking for support by passing a similar resolution and forwarding to their MPP; ------ ... of this resolution to MPP Ted Arnott and MPP Rand _ 3: �Forward�;a,�,o�py�..-' Y , Pettapiece. 4. Forward a copy of this resolution to the Ontario Legislature. f MAYOR . f CARRIED F1 DEFEATED 9-25 Cttga� ISI nT ' ' Corporate Services Department 1 M Legislative Services ~-d �_—=g5�1- - May 19, 2016 The Honourable Kathlee e, Premier Legislative B ' ' , oom 281, Queen's Park T-r o, ON M7A 1A1 Subject: Door-to-Door Sales Activities File: A-1400-001-16 The Council of the Corporation of the City of Pickering considered the above matter at a meeting held on May 16, 2016 and the following resolution was adopted: Whereas the Provincial Government implemented the Stronger Protection for Ontario Consumers Act in April 2015 to address, among other things, aggressive and misleading door-to-door sales tactics; Whereas Ontarians over the last twelve months continue to experience unsolicited, aggressive and misleading sales tactics at their door from companies seeking to sell home energy products, despite this provincial legislation; Whereas the door to door agents acting on behalf of these companies misrepresent their purpose and/or identity, often posing as utility inspectors and government agents needing to gain access.to the homes of Ontarians; i Whereas people across Ontario, have been targeted by these door-to-door misrepresentations and misleading sales'tactics; Whereas one such company has been recently charged with 142 breaches of • 4 the Consumer Protection Act due to this fraudulent and misleading sales conduct, previous attempts by the Province to protect Ontarians have failed; Where the Province has implemented a ban on door-to-door sales for electricity and`natural gas contracts by passing the Strengthening Consumer Protection and Electricity System Oversight Act, 2015, i Now therefore be it resolved that Council: Pickering Civic Complex I One The Esplanade I Pickering, Ontario L1 V 6K7 I T. 905.420.4611 9-26 F. 905.420.9685 1 TTY 905.420.1739 1 Toll Free 1.866.683.2760 1 clerks@pickering.ca I pickering.ca j Subject: Door-to-Door Sales Activities Page 2 May 19, 2016 1. Urge the Provincial Government to ban all door-to-door sales in the home services sector (more specifically the sale or lease of HVAC equipment, water heaters, water filtration systems and other related home energy products and services by door-:to-door sales agents) as soon as possible, and before the spring session of the Ontario legislature concludes; 2. Issue an Altert via News Release and other forms of communication to Pickering residents to warn them about ongoing door-to-door sales activities, and encourage Pickering residents to sign the online petition at Change.org; 3. Encourage other GTA and Region of Durham municipalities to join with Markham and Pickering in calling on the Province to act; 4. That staff be authorized and directed to do all things necessary to give effect to this resolution. Should you require further information, please do not hesitate to contact the undersigned at 905.420.4660 extension 2019. Yours truly Debbie Shields City Clerk Copy: Debi Wilcox, Regional Clerk Region of Durham 605 Rossland Road East Whitby, ON LIN 6A3 Town of Ajax Martin de Rond, Director, Legislative & Info. Services/Town Clerk 65 Harwood Avenue South Ajax, ON LIS 2H9 Thom Gettinby CAO/Clerk Township of Brock PO Box 10, 1 Cameron Street Cannington, ON LOE 1 EO Anne Greentree, Clerk Municipality of Clarington 9_27 40 Temperance Street Bowmanville, ON LI C 3A6 Subject: Door-to-Door Sales Activities Page 3 May 19, 2016 Sandra Kranc, City Clerk City of Oshawa 50 Centre Street South Oshawa, ON L1 H 3A7 Nicole Wellsbury, Municipal Clerk Township of Scugog PO Box'780, 1'81 ferry Street Port Perry, ON L9L 1A7 Township of Uxbridge PO Box 190, 51 Toronto Street South Uxbridge, ON L9P1T1 Christopher Harris, Town Clerk Town of Whitby 575 Rossland Road East Whitby, ON L1 N 2M8 Kimberley Kitteringham, Clerk City of Markham 101 Town Centre Blvd. Markham, ON DR 9W3 Chief Administrative Officer E F r I' i, j I. r i. ' I i 9-28 Clarington Engineering Services Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Government Committee Date of Meeting: May 30, 2016 Report Number: EGD-026-16 Resolution: File Number: By-law Number: Report Subject: Road Closure and Conveyance — Cloverfield Street East of Centrefield Drive, Courtice Recommendations: 1. That Report EGD-026-16 be received; 2. That Parts 1, 2 and 3 on Plan 40R-29150 (Cloverfield Street "stub" east of Centrefield Drive) be closed and conveyed to Baseline Properties Ltd. (Courtice). for the appraised value; 3. That Council approve the draft By-law attached to Report EGD-026-16, as Attachment 2 to close and convey Parts 1, 2 and 3 on Plan 40R-29150; and 4. That all interested parties and any delegations be notified of Council's decision. i 11-1 Municipality of Clarington Report EGD-026-16 Page 2 Report Overview The following is a report which recommends that a portion of Cloverfield Street east of Centrefield Drive be closed by by-law and conveyed to Baseline Properties Ltd. (Courtice) to facilitate the development of the Townes of Tooley subdivision. This road "stub" is no longer required to be part of the Municipal road network and will be used, as a requirement of the Municipality, to provide a private entrance to the subdivision off Centrefield Drive. 1. Background Committee will recall that Baseline Properties Ltd. (Courtice) submitted an application for a Draft Plan of Subdivision (SC-2015-0001) to the Municipality which was deemed complete in February 2015. The first draft depicted two private entrances into the medium density block off Tooley Road; however, after reviewing the Traffic Impact Study for the development and receiving input from the public, staff recommended that there be one entrance constructed off Tooley Road and one off Centrefield Drive in order to better disburse traffic in and out of the medium density block. There currently exists a short "stub" of Cloverfield Street between Centrefield Drive and the west boundary of the subdivision that will not be required for a future Cloverfield Street extension. The Municipality requested the developer to revise their plan to incorporate this piece of road (0.056 ha) and utilize it as a west entrance.into the site. The developer revised their plan accordingly, and the Draft Plan of Subdivision was approved by Council in February of this year (see Attachment 1). Attachment 2 illustrates the three parts of the road allowance which are proposed to be closed and conveyed. In order to close a Municipal road, the Municipality's Policy for Road Closure and the Municipal Act, 2001 must be adhered to. 2. Policy for Road Closure . The developer has now applied to the Municipality to close and convey the subject road allowance. Council has followed the Municipality's Road Closure Policy for many years. The policy outlines several steps which are to be taken prior to Council passing a by-law to close a road allowance. The Engineering Services Department must circulate a notice of intent to close the road allowance to "all appropriate parties and agencies". Correspondingly, 11-2 .Municipality of Clarington Report EGD-026-16 Page 3 staff undertake an internal circulation to the Mayor, CAO and all department heads identifying the road allowance intended to be closed. Further, staff undertake an outside circulation to all utilities, Conservation Authority, the Region of Durham and provincial and federal agencies requesting that they identify any objections or required easements. Since the Draft Plan was approved last February, staff have circulated the road closure to all parties listed. No objection was received from any individual, agency or utility. The Policy for Road Closure also provides for Public Notice which was amply provided through the subdivision approval process including public meetings. The Policy further stipulates that the subject road allowance be appraised by a Certified Appraiser retained by the Municipality and that the applicant pay the appraised value of the lands (as well as the appraisal fee, the cost of the R-plan and any legal fees incurred by the Municipality). To this end, staff retained Appraisal Group Inc. who has undertaken numerous appraisals for the Municipality in recent years. 3. Appraisal The Appraisal Group Inc. submitted a very comprehensive appraisal to the Municipality in j April of this year, including six "relevant land sales" as comparators. The appraisal concluded that the "contributory value of the Municipality's unopened road allowance based upon the Direct Comparison Approach is $41,250". The report has been reviewed by the applicant who has accepted the conclusions of the appraiser. 4. The Municipal Act, 2001 I The Municipal Act, 2001 governs Council's right to close a road allowance. Sect. 34(1)- Highway Closing Procedures simply states "a by-law permanently closing a highway does not take effect until a certified copy of the by-law is registered in the proper land registry office." The Municipal Act, 2001 does not stipulate any further requirements in the event that Council wishes to close a highway unless the road allowance abuts Crown lands E (which is not the case in this instance). 5. Concurrence This report has been reviewed by the Municipal Solicitor who concurs with the recommendations. i 11-3 Municipality of Clarington Report EGD-026-16 Page 4 6. Conclusion The portion of Cloverfield Street between Centrefield Drive and the west boundary of the Townes of Tooley subdivision will not be required to be part of the future Municipal road network. The Municipality required the adjacent developer to comply with the Road Closure and Conveyance Policy and make application to close and convey that portion of Cloverfield Street in order to provide a west entrance into the new development. Staff respectfully recommend that these three parts of the road allowance be closed and conveyed to Baseline Properties Ltd. (Courtice) for the appraised value. 7. Strategic Plan Application Not applicable. Submitted by: Reviewed by: Anthony S. Cannella, C.E.T. Franklin Wu, Director of Engineering Services Chief Administrative Officer Staff Contact: Leslie J. Benson, Manager, Development Engineering and Traffic, 905-623- 3379 ext. 2304 or lbenson@clarington.net Attachments: Attachment 1 — Key Plan and Subject Road Allowance to be Closed and Conveyed Attachment 2 — By-law 2016-xxx Interested Parties: Baseline Properties Ltd. (Courtice) ASC/LJB/nl/jb 11-4 Parts 1, 2 and 3 Plan 40R-29150 to be Conveyed CLOVERFIELD ST i m m m ' o � E I i NASH RD I --LT COURTICE t A, i ;' `> ►� E rn L DRAWN BY: E.L. � DATE: May 24, 2016 r Cloverfield cSt. } REPORT EGD-026-16 r : > i ATTACHMENT No. 1 o Nash Rd. i E- - FILE NAME: KEY MAP Cloverfield Conveyance.> J:\Engineering\Attachments\Attachments Post ESRI Upgrade\Cloverfield Conveyance.mxd Municipality of Clarington Attachment 2 to EGD-026-16 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NO. 2016-XXX Being a by-law to close and to authorize the conveyance of a road allowance. WHEREAS the Council of The Corporation of the Municipality of Clarington has approved the recommendations of Report EGD-xxx-16, and deems it desirable to pass this by-law; and NOW THEREFORE be it enacted and it is hereby enacted as a by-law of the Corporation of the Municipality of Clarington as follows: 1. That the property described as part of the unopened road allowances created by Registered Plan 10M-757, being part of Lot 34, Concession 3, now Parts 1, 2 and 3 on Plan 40R-29150, (in the former Township of Darlington), now in the Municipality of Clarington, is hereby closed; and 2. That the Municipal Solicitor be authorized to take all action necessary to effect the transfer. BY-LAW passed this day of June, 2016. Adrian Foster, Mayor C. Anne Greentree, Municipal Clerk 11-6 Clarrington Emergency ervice Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Governance Committee Date of Meeting: May 30, 2016 Report Number: ESD-003-16 Resolution: File Number: N/A Dy-law Number: Report Subject: Emergency Services Activity Report— 1St Quarter of 2016 Recommendations: 1. That Report ESD-003-16 be received for information. 13-1 Municipality of Clarington Report ESD-003-16 Page 2 Report Overview The Emergency Services Department is responsible for delivering fire suppression and emergency response, fire prevention and public education programs in accordance with the Fire Protection and Prevention Act. This report provides Council with an overview of the activities associated with the department's Suppression and Emergency Response and Fire Prevention Division in the first quarter of 2016. 1 . Fire Suppression and Emergency Response 1.1 Fire Suppression and Emergency Response Core Services Fire suppression services are delivered in both an offensive and defensive mode and include search and rescue operations, forcible entry, ventilation, protecting exposures, salvage and overhaul as appropriate. Emergency pre-hospital care is provided through medical acts such as defibrillation, standard first aid and cardio pulmonary resuscitation. Special rescue services includes performing extrication using hand tools, air bags and heavy hydraulic tools as required. Fulltime firefighters are trained in Level 1 Basic Rope Rescue Techniques as determined by the Fire Chief. Water/Ice Rescue services are provided by those firefighters who are competently trained to perform the requested level of service as determined by the Fire Chief (up to Level III if so trained). Highly technical and specialized rescue services such as Trench Rescue, Confined Space, HUSAR and Structural Collapse are provided to the Awareness Level. Defensive hazardous material emergency response is conducted to the Operations Level by the fulltime firefighters and Awareness Level by the volunteer firefighters. 13-2 Municipality of CDaarington Report ESD-002-16 page 3 1.2 Annual Call Volume Fire Suppression staff responded to 877 calls in the 1St quarter of 2016. Chart A illustrates Emergency Services call volume from 2012 ® 2016. Included in Chart A are statistics for Injuries, Fatalities and associated Dollar Loss. Note: Civilian and Fire Fighter injuries are reported for fires. Non-fire injuries are reported for Fire Fighters only. Chart A Year 2012 2013 2014 2015 2016 Call Volume 3,411 3,405 3,483 3,636 877 Civilian Injuries 2 5 2 3 1 Firefighter Injuries 0 0 4 1 0 Fatalities 0 0 0 1 0 Dollar Loss $3,685,813 $2,995, 046 $5,661,800 $4,563,251 $534,100 1.3 Monthly Call Volume Of the 877 calls for service in the 1St quarter of 2016, 15 were fires with loss, 9 outdoor fires with no loss and 853 were non-fire calls. Chart B breaks out the 877 calls by month. Chart B Janaury j i` February March 0 50 100 150 200 250 300 Fires - loss Outdoor fires - no loss Non-fire call 13-3 Municipality of Clarington Report ESD-002-16 Page 4. 1.4 Call by Response Type Class Chart C depicts the percentage by response type class to date in 2016. Chart C 2% 1% 12% 1% 6% Ei Property fires/explosions (15) 3% 7% Outdoor, no loss fires (9) 2% Burning (controlled) (12) 0% o CO False calls (49) 60 ■ False Fire calls (59) Medical/resuscitator call (525) ■ Other response (56) s Overpressure rupture/explosion (1) n Pre fire conditions/no fire (14) ■ Public Hazard (23) ■ Rescue (109) 2.1. Fire Prevention Inspection and Investigation Activities Chart D illustrates the percentage of documented actions Fire Prevention staff accomplished to date in 2016. Cha rt.D 10% 11 Complaint Inspections (26) 10% ° Requested Inspections (23) Retrofit Inspections (5) 21% 2% o Self-Initiated Inspections (34) c Fire Investigations (5) ii New Construction Inspections (22) ■ New Building Plans Reviews (50) 9% ® Fire Safety Plan Review (24) 2% 35% 13-4 Municipality of Clarington Report ESD-002-16 Page 5 2.2 Distribution of Fire and Life Safety Information and Public Education Programs Chart F illustrates the percentage of the public education activities to date in 2016 Chart F 8% 0% ® Station Tours (0) 48% 16% School Visits (12) Fire Safety House Visits (0) 0% o Public Events (0) o Safety Lectures (7) Extinguisher Training Events (0) ■ Fire Truck Visits (4) 28% ■ TAPP-C Attendance (2) 0% 3 Concurrence Not Applicable 4 Conclusion It is respectfully recommended that this Report be received for information. 5 Strategic Plan Application Not applicable. i -' Submitted by: �- `—J Reviewed by � �. Gord Weir, Franklin Wu, Director of Emergency Services Chief Administrative Officer 13-5 Municipality of Clarington Report ESD-002-16 Page 6 Staff Contact: Mark Berney, Deputy Fire Chief, 905-623-3379 ext. 2803 or mberney@clarington.net There are no interested parties to be notified of Council's decision. GW/mb 13-6 CIZ aington Community Services Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Government Committee Date of Meeting: May 30, 2016 Report Number: CSD-010-16 Resolution: File Number: N/A By-law Number: Report Subject: June is Recreation and Parks Month 2016 Recommendations: 1. That Report CSD-010-16 be received; and 2. That the Municipality of Clarington, in recognition of the benefits and values of Recreation and Parks, designate the month of June as Recreation and Parks Month (Attachment 2). 14-1 Municipality of Clarington Report CSD-010-16 Page 2 Report Overview The Municipality of Clarington is proud to recognize and celebrate June is Recreation and Parks Month by offering low and no cost activities for families and residents to enjoy and get active together. 1 . Background Established in 2005, June is Recreation and Parks Month (JRPM) is an annual community mobilization movement that takes place in parks, schools, recreation centres and neighbourhoods across Ontario. JRPM reaches children and families in Ontario through targeted promotion in participating communities. These communities proclaim JRPM and promote events, facilities, trails, parks and programs. JRPM engages hundreds of thousands of children and families in activities that increase physical activity, promote healthy eating and encourage safe play. The goal of Recreation and Parks Month is to increase public awareness of the value and benefits of recreation for individuals, families, neighbourhoods and communities. It is an opportunity to celebrate the success of recreation and parks in contributing to the quality of life in our communities across Ontario. 2. Proposal During the month of June, the Community Services Department will be celebrating Recreation and Parks Month, encouraging families to get active together. 46% of adults and 27% of youth do not get enough daily physical activity for optimum health (Statistics Canada, 2004). Getting active can be formal, organized sports or informal recreation and games. It's important that we celebrate the benefits of being active each and every day to encourage our residents to lead healthier lives. To encourage greater community participation in local programs and events, the Community Services Department is offering a variety of free or low cost activities in June to celebrate Recreation and Parks Month. Throughout the month of June, staff will be visiting local parks on a Neighbourhood Family Fitness Tour (Attachment 1). The tour will reach out to residents in their neighbourhoods providing fun, interactive activities including the Mobile Playground and fitness instructors who will be encouraging participation in a 30 minute Family Yoga and/or Family Bootcamp. These activities are free and require no equipment. The Neighbourhood Family Fitness Tour has been offered in Clarington during June is Recreation and Parks Month over the past few years. Since 2012, Community Services Department staff have visited various parks and offered free activities for over 500 14-2 Municipality of Clarington Report CSD-010-16 Page 3 children and adults. Parents and children participate in activities that encourage families to get active together. Recreation, through physical, social and artistic expression provides opportunities for individuals to improve their health and wellness, socialize and interact with others, learn new skills, have fun and find balance in their lives. In particular, physical activity and stress reduction are two health issues that researchers identify as benefits of local parks and recreation to public health. 3. Benefits of Recreation Participation in physical recreation is essential to building healthy, active individuals from infancy to older adulthood. While unstructured play is important for all ages, it is particularly critical for children in today's society. Recreation is the positive actions and choices we make to recreate, to restore and to refresh body, mind and spirit. Recreation is unique in its ability to build capacity—the personal, social, economic and environmental benefits of recreation are the essence of a healthy community and individual well-being. Recreation creates opportunities forpeople to be active, offering diverse and enjoyable ways to stay healthy. Over the last few decades, children's lives have become increasingly structured and media oriented, reducing their time in active unstructured play. There is a particular concern for the missed opportunity of outdoor play, which has been shown to increase a child's capacity for creativity, problem-solving and emotional and intellectual development. Through the activities provided by the Community Services Department in celebration of June is Recreation and Parks Month, opportunities are provided for families and individuals to participate in low or no cost activities, learn something new and get active together. 4. Concurrence Not Applicable 5. Conclusion It is respectfully recommended that Council show their support by proclaiming June as Recreation and Parks Month (Attachment 2). 14-3 Municipality of Clarington Report CSD-010-16 Page 4 6. Strategic Plan Application The recommendations contained in this report conform to the Strategic Plan. #5. Promote Resident Engagement in Our Community Submitted by: Reviewed by: � � Joseph P. Caruana, Franklin Wu, of Director of Community Services Chief Administrative Officer Staff Contact: Sharon Meredith, Manager of Recreation, 905-623-3379 ext. 2504 or smeredith@clarington.net Attachments: Attachment 1 — Family Fitness Tour Postcard Attachment 2 —June is Recreation and Parks Month Proclamation There are no interested parties to be notified of Council's decision. JPC/SM/WG 14-4 Attachment 1 to CSD-010-16 June is Recreation and Parks Month 2016 Clarmgmu NEIGHBOURHOOD PARKS rV The Municipality of Clarington Community Services haft the Department Staff will tour various Clarin9tand be act veuas a family JUNE Is u month of June to provide fun ways to play MONTH in celebration of June is Recreation&parks Mon'h� RECREATION & PARKS At �.i.ARINGTQN PrCREATION FACILITIES N. 1,6101 dr00"fie FREE fitness n FRIDAYS 7.8:OOpm FREER 8 E Ry T e mloin us for fin,games and REE '♦ vA-V ��ng PaotRy family bootcamp or y0981 for all ages tV�oe! EERY FR1Dgy In lune. Wallbridge Park Glass st.S.(Newcastle Public School) Tue.June 7 Guildwood Park 180 Guildwood Dr.,Bowmanvili© Mon.June 13 I , Highland Park 41 George Reynolds Dc,Courtice Mon.June 20 Fitness at the Courtice Fitness Training Facility Orono Park 81 Princess St.,Drano I' Mon.June 27 !.+ • Group Fitness Classes at Municipal (' a l Recreation Facilities -Kew ' p (call for class schedule) POWERAMPUr Call 905-404-1525 calendarof • • Month! Brought to you by the Community Services Department i 14-5 Attachment 2 to CSD-010-16 MUNICIPAL PROCLAMATION June is Recreation and Parks Month WHEREAS, in the Municipality of Clarington, we are fortunate to have a variety of recreation and parks systems providing countless recreational opportunities for residents and visitors from around the world; and WHEREAS, recreation enhances quality of life, balanced living and lifelong learning; helps people live happier and longer; develops skills and positive self image in children and youth; develops creativity; and builds healthy bodies and positive lifestyles; and WHEREAS, recreational participation builds family unity and social capital; strengthens volunteer and community development; enhances social interaction; creates community pride and vitality; and promotes sensitivity and understanding to cultural diversity; and WHEREAS, parks, open space and trails provide active and passive outdoor recreation opportunities, help maintain clean air and water; and promotes stewardship of the natural environment; and WHEREAS, recreation, therapeutic recreation and leisure education are essential to the rehabilitation of individuals who have become ill or disabled, or disadvantaged,'or who have demonstrated anti-social behavior; and WHEREAS, the benefits provided by recreation programs, services and parks, and open space, reduce healthcare and social service costs; serve to boost the economy, economic renewal and sustainability; enhance property values; attract new business; increase tourism; and curb employee absenteeism; and WHEREAS, all levels of government, the voluntary sector and private enterprise throughout the Province participate in the planning, development and operation of recreation and parks program, services and facilities; NOW THEREFORE, be it resolved that Ontario does hereby proclaim that June, which witnesses the greening of Ontario and serves as a significant gateway to family activities, has been designated as Recreation and Parks Month, which will annually recognize and celebrate the benefits derived year round from quality public and private recreation and parks resources at the local, regional and provincial levels.- Therefore, the Municipality of Clarington, in recognition of the benefits and values of Recreation and Parks, do hereby designate the month of June as Recreation and Parks Month. 14-6 Clar-higton Community Services Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Government Committee Date of Meeting: May 30, 2016 Report Number: CSD-011-16 Resolution: File Number: By-law Number: Report Subject: June is Seniors' Month 2016 Recommendations: 1. That Report CSD-011-16 be received; and 2. That June is proclaimed as Seniors' Month in the Municipality of Clarington (Attachment 1). 14-7 Municipality of Clarington Report CSD-011-16 Page 2 Report Overview The Municipality of Clarington is proud to recognize and celebrate June is Seniors' Month by offering low and no cost activities for older adults (55+) to enjoy and get active together. 1 . Background June 2016 marks the 32nd anniversary of Seniors' Month in Ontario. To recognize the important role seniors play in our communities, we will be celebrating this year under the theme of"Seniors Making a Difference." It's a fitting theme, given how seniors have built our communities and continue to contribute their time and talents today in many ways. It's important to celebrate the contributions that older adults have given within the Municipality of Clarington. 2. Proposal To encourage greater community participation in local programs and events, the Community Services Department is hosting a barbecue in June to celebrate Seniors' Month (Attachment 2). The barbecue will be a no charge event, but pre- registration at any Community Services Department facility or through the EazyReg on-line registration system is required. The barbeque is being held on Wednesday June 22 from 11:30am-2:00pm. The Courtice Community Complex's Older Adult Activity Centre will be hosting this event rain or shine. It will include entertainment, displays, delicious food, and a chance for older adults to socialize with their peers. Seniors' Month is an opportunity for the Municipality of Clarington to celebrate its adults who are 55 years of age and older. It's a chance for us to highlight activities offered daily that support the Ontario Seniors' Secretariat's principles behind Seniors' Month knowing that hundreds of other communities across the country are dedicating their efforts to celebrate seniors at the same time. In addition to the barbecue, the Community Services Department will be offering Free Fun Fridays for the month of June. During this time all Older Adult (55+) drop in programs offered on Fridays, will be free of charge. Staff will also be offering several "how to" workshops geared to specific activities (i.e. Euchre, Pickleball). Community Services is also offering a Rise and Shine Breakfast on June 7 where for only $6.00 older adults can enjoy a hot breakfast, great company and 14-8 Municipality of Clarington Report CSD-011-16 Page 3 entertainment. Advance tickets are available at Community Services Department facilities. 3. Benefits of Older Adult Centres Older Adult Centres help promote healthy, active aging by engaging this population in a wide range of activities in a variety of settings. They serve as vital community hubs that provide health, social and recreational programs to promote wellness for older adults. Participants say they feel more connected, are more socially active, have a more positive attitude and have a better ability to handle stress as a result of attending Older Adult Centres. Volunteering is another vital part of an Older Adult Activity Centre. It provides older adults an opportunity to give back to the community, meet new people and make lasting friendships. Many opportunities are available for those interested. 4. Concurrence Not applicable. 5. Conclusion It is respectfully recommended that Council show their support by proclaiming June as Seniors' Month (Attachment 1). 6. Strategic Plan Application Not applicabl.� �/ Submitted by: ��:,_% �, „ Reviewed b Joseph P. Caruana Franklin Wu, Director of Community Services Chief Administrative Officer Staff Contact: Sharon Meredith, Manager, Recreation Services, 905-623-3379 ext. 2504 or smeredith(a-)-clarington.net Attachments: Attachment 1 — June is Seniors' Month Proclamation Attachment 2 — June is Seniors' Month Flyer JPC/sm 14-9 Attachment 1 to CSD-011-16 Seniors' Month Proclamation Seniors' Month June 1-30, 2016 WHEREAS Seniors' Month is an annual province-wide celebration; WHEREAS seniors have contributed and continue to contribute immensely to the life and vibrancy of this community; WHEREAS seniors continue to serve as leaders, mentors, volunteers and important and active members of this community; WHEREAS their contributions past and present warrant appreciation and recognition and their stories deserve to be told; WHEREAS the health and well-being of seniors is in the interest of all and further adds to the health and well-being of the community; WHEREAS the knowledge and experience seniors pass on to us continues to benefit all: I, Mayor Adrian Foster, do hereby proclaim June 1-30, 2016 Seniors' Month in Clarington and encourage all citizens to recognize and celebrate the accomplishments of our seniors. Dated on this 30th day of May, 2016. Mayor Adrian Foster 14-10 i Attachment 2 to CSD-011-16 i June is Seniors Month! i i t e r r d ` Ll 1 t:� . 't•. NOIEt6N . a a7} .p Rise and Shine Breakfast Fun Free.Fridays Enjoy a hot breakfast,great company Free drop-in programs every Friday and entertainment. for the month of June. June 7 Pickleball and Open Activity 8:30 to 10:00 a.m. Newcastle&District Recreation Courtice Community Complex Complex $6.00 12:00 to 3:00 p.m. Barcode:389029 Pre-registration required. Euchre Courtice Community Complex 1:00 to 3:00 P.M. Celebrating Seniors'Month Barbeque Checic out our other exciting An afternoon of delicious food, workshops being held in June! displays and entertainment. June 22 11:30 a.m.to 2:00 p.m. Register for Summer programs. + Courtice Community Complex For more information call Bring your lawn chair 905-404-1525 or visit r Barcode:394477 www.clarington.net/activeaduIts Pre--registration required. I 14-11 clarington Community Services Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Government Committee Date of Meeting: May 30, 2016 Report Number: CSD-012-16 Resolution: File Number: N/A By-law Number: Report Subject: Sponsorship Request— Newtonville Community Hall Board Recommendations: 1: That Report CSD-012-16 be received; 2. That Council consider the sponsorship request submitted by the Newtonville Community Hall Board; and 3. That all interested parties listed in Report CSD-012-16 and any delegations be advised of Council's decision. i' i i 14-12 Municipality of Clarington Report CSD-012-16 Page 2 Report Overview The Municipality of Clarington supports a variety of local events and activities through the Community Event Sponsorship Program. A sponsorship request has been received by the Newtonville Community Hall Board and is presented here for Council's consideration. 1 . Background The Municipality of Clarington has sponsored a variety of local events and activities in the community through the Community Event Sponsorship Program. The Community Event Sponsorship Program for 2016 has a budgeted amount of $35,000.00. For events occurring before July 31, 2016, Council has supported 16 events for a total of $15,850.00. Through the creation of the new Community Event Sponsorship Program, staff recommended that a percentage of each year's sponsorship budget be divided up among the two intake periods equally at 50% each. There is $1,650.00 remaining in this current intake period. Staff will be preparing a subsequent report to Council for consideration for any sponsorship requests received by May 15, 2016 for events occurring between August 1 and December 31, 2016. 2. Proposal 2.1. Newtonville Community Hall Board The Newtonville Community Hall Board is looking to engage with local residents by hosting some community events. They plan to kick off the season with an event hosted Saturday, June 18 which will include games for children, music and a community barbeque. They will continue to host barbeques open to the public on Sunday evenings throughout the summer as an opportunity to further connect with the community who are coming out to the concerts in the park. The Newtonville Community Hall Board has submitted a sponsorship request which is summarized for Council's information (Attachment 1) in the amount of$2,000.00. This applicant did not apply for funding in 2014 or 2015 through the sponsorship program. 14-13 Municipality of Clarington Report CSD-012-16 Page 3 3. Concurrence Not Applicable 4. Conclusion It is respectfully recommended that the sponsorship request received from the Newtonville Community Hall Board be considered by Council. 5. Strategic Plan Application Not appli Submitted by: Reviewed by: 5oseph V. Caruana, Franklin Wu, Director of Community Services Chief Administrative Officer Staff Contact: Sharon Meredith, Manager of Recreation, 905-623-3379 ext. 2504 or smeredith@clarington.net Attachments: Attachment 1 — Sponsorship Request Newtonville Community Hall Board i List of interested parties to be notified of Council's decision: - Newtonville Community Hall Board i JPC/SM/WG i i 14-14 Attachment 1 to CSD-012-16 Municipality of Clarington Community Services Department Summary of Community Event Sponsorship Information Applicant/ Organization: Newtonville Community Hall Board Application #: S16-18 Date Received: May 11, 2016 Contact Name: Debbie Dunham Event Information Event Name: Newtonville Community BBQ Event Date: June 18, 2016 and Sunday evenings throughout the summer Event Time: 11:00am-3:00pm (June 18) and Sunday evenings throughout the summer Event Location: Newtonville Community Hall 21 Church Street, Newtonville Anticipated Attendance: 75-100 (June 18) 50-60 each Sunday evening throughout the summer Admission cost: No charge for admission Minimal charge for food Description of the event that the funding will be used for: The Newtonville Community BBQ will involve games for children, music and a BBQ and they hope to include a visit from the local police and emergency fire services and possibly interactive activities such as jumping castles or a visit from a travelling zoo show. Financial Summary (event only): 2015 2016 Revenue $ 1,270.00 $ 1,686.00 Expenses $ 884.00 $ 2,625.00 Net $ 386.00 $ 1,325.00 S onsoirshi $ 0:,00 $ 21000:00 Final Net $ 386.00 $ 675.00 14-15 Clar*w. n. Clerk's Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: May 30, 2016 Report Number: CLD-020-16 Resolution: File Number: Dy-law Number: Report Subject: Exceptions to Persons Keeping Animals Under the Authority of the Fish and Wildlife Conservation Act. Recommendations: 1. That Report CLD-020-16 be received; 2. That the draft by-law, being Attachment 1 to Report CLD-020-16, be approved to limit exemptions under section 14.(f) of Bylaw 2012-045, restricting the keeping of wildlife under the authority of a Ministry of Natural Resources and Forestry license based on animal type and property location, as is detailed in the draft Schedule F; 3. That all interested parties listed in Report CLD-020-16 and any delegations be advised of Council's decision. e i i i i i 15-1 i Municipality of Clarington Report CLD-020-16 Page 2 Report Overview This Report provides the background details to support the necessary amendments to the current Exotic Animal By-law, to restrict where wildlife may be kept based on property location, authorization and license issued by the Ministry of Natural Resources and Forestry (MNRF), and the class of animal. 1. Background On March 7th, 2016, the Council of the Municipality of Clarington approved resolution #GG-124-16: That staff be directed to prepare a report for the June.General Government Committee Meeting, as to whether birds of prey should be allowed in the Municipality of Clarington. Under the current Fish and Wildlife Conservation Act and MNRF policy, three types of licenses are issued. 1. Wildlife in Captivity authorization- These licenses are issued on rare occasions and are specific to individual animals for the remainder of their lives. 2. Wildlife in Custodian Authorization-Are issued breed specific for the rehabilitation and return of injured wildlife. 3. Falconry License- This category falls into three separate licenses Apprentice, General and Commercial. Schedule F to Attachment 1 of this Report details the various classes of animals as they relate to the Authorizations to keep. The MNRF recognizes the Ontario Hawking Club and Falconers as a legitimate exception to the normal discouragement of keeping of wildlife. Through proper licensing and apprenticeship, the sport of falconry has aided in efforts to re-establish declining raptor populations. The Ontario Hawking Club operates apprenticeship programs to avid falconers to promote and protect the art of falconry. Wildlife Custodians are recognized and must pass wildlife testing specific to the wildlife they may keep. Each Custodian may be specialized in the care of multiple or a singular species, Authorization is issued based on their ability and knowledge of different species. 15-2 Municipality of Clarington Report CL®-020-16 Page 3 2. Discussion 2.1 General Wildlife in Captivity and Custodian Authorizations are broken down into species categories, most of these being small mammals or birds where the number being kept is limited. About 90% of authorized Wildlife custodians are within urban areas and only hold animals until rehabilitated and released. Wildlife custodians with authorization for larger species are mostly approved in rural areas. The number of species is usually limited and peaks only when caring for litters of animals. Falconry Licences (ie. the keeping of birds of prey) are issued based on experience and completion of an apprenticeship program. An Apprenticeship Licence allows an individual to possess one bird of prey, a General Licence is for a maximum of three birds of prey, and a Commercial Licence allows for the keeping of an unlimited number and the authority to sell or breed in captivity. Clarington's current Exotic Pet By-law (2012-045) provides a single exemption from the prohibition of the keeping of wildlife, provided the person is keeping an Animal under the authority of the Fish and Wildlife Conservation Act, 1997, S.0. 1997, c.41 or the Canadian Wildlife Service. The By-law does not differentiate between any of these Licences or Authorizations as detailed above. The By-law does, however, provide restrictions on where livestock may be kept and, provides for different requirements pertaining to pigeons based on the number of pigeons being kept. These provisions (pertaining to livestock and pigeons) were included in the.By-law in part, to regulate the impact to area residents respecting the keeping of these animals. I While the keeping of wildlife has not been a frequent issue for Animal Services, when a complaint is received, it is often a matter of significance for the area residents. In reviewing the Authorizations and Licensing categories of MNRF, and in considering the potential impact on the community, staff is recommending that the Exotic Pet By-law be amended. The proposed amendments are consistent with the intent of the distinctions pertaining to livestock and pigeons. 2.2 Proposed Regulations: 2.2.1 Falconry Licences The sport of falconry is highly disciplined and birds of prey kept for sporting would not i pose a risk within the categories of Apprentice and General Licensing. Birds are confined and flown for the sport of hunting in appropriate hunting areas. With a Commercial Falconry license numbers may be extremely high and may pose a nuisance to neighbouring residents in more urban settings. i 15_3 Municipality of Clarington Report CLD-020-16 Page 4 It is therefore recommended that the By-law be amended to restrict the keeping of falconry, under a Commercial Falconry Licence, to properties that are greater than or equal to 2 ha and which do not fall within a Settlement Area (ie. Urban areas and Hamlets). See Schedule F of Attachment 1 to this Report. 2.2.2 Wildlife Custodian The limit from possessing one to an unlimited number or varying species could be more suitable to rural areas and would not be suitable for Settlement Areas. With the structured licensing issued by the MNRF, exemptions may be made based on type of license and species of animal. Wildlife Custodian Licensing, being mostly categorized by size and rabies vector species (ie. animals that are more susceptible to carrying rabies) may be differentiated to reduce the risk of safety or nuisance. The keeping of large mammals or rabies vector species would pose a greater risk in urban areas and are more suited to rural areas. It is therefore recommended that the By-law be amended to provide for the keeping of wildlife (other than those kept in accordance with a Falconry Licence) as follows: a) Wildlife Custodian Authorization -- permitted only on properties that are greater than or equal to 2 ha and which do not fall within a Settlement Area (ie. Urban areas and Hamlets). See Schedule F of Attachment 1 to this Report. Class: MAMMALIA (MAMMALS) Rabies Vector Species(RVS). Raccoon, skunk, fox, bat Ungulates Moose, deer, elk Large Carnivores(Excluding Black Wolf, bobcat, lynx, badger, fisher, Bears) opossum Class: AVES (BIRDS) Raptors Hawk, falcon, osprey, owl b) Wildlife Custodian Authorization -- unrestricted Class: MAMMALIA (MAMALS) Small Mammals(Excluding RVS) Squirrels, Chipmunks, Rabbits Small Carnivores(Excluding RVS) Mink, Weasel, Shrew Semi Aquatic Beaver, Muskrat Class: AVE (Birds) Birds Sparrow, Bluejay, Chickadee 15-4 Municipality of Clarington Report CL®-020-16 Page 6 2.2.3 Exotic Animal Entertainment Events The current exemption for Exotic Animal Entertainment Events under Section 14(fl would not be affected as educational displays would still be permitted. 2.2.4 Current Holders of Custodian Authorization and Falconry Licenses Any person who keeps animals under the authority of the Fish and Wildlife Conservation Act, 1997, S.O. 1997, c.41 or the Canadian Wildlife Service at the time of the enactment of the amending by-law, shall be permitted to continue to keep the animals provided the animals are kept in accordance with all other laws and regulations and provided that the animals are not posing a nuisance or safety risk. Staff are aware of only one Commercial Falconry Licence holder with in Clarington. This Commercial License holder is currently keeping the animals on property that-would not meeting the requirements set out in the proposed amendments but would be permitted to retain their birds. Note, while this Falconry Licence Holder would be permitted to retain their birds, but the commercial operation would not be permitted to be conducted on their property as the Zoning does not permit Commercial operations. 3. Concurrence N/A 4. Conclusion It,is respectfully recommended that the amendments to the Exotic Pet By-law, as detailed above and included in the draft by-law being Attachment 1 to this Report, be approved to regulate the keeping of wildlife based on animal class, the type of Authorization/Licence under the Fish and Wildlife Authority, and the size and location of the property where the animals are kept. 5. Strategic Plan Application Not applicable Submitted by: F f Reviewed by: C. Anhe Greentree Franklin Wu, Municipal Clerk Chief Administrative Officer Staff Contact: Anne Greentree, Municipal Clerk, 905-623-3379 ext. 2102 or i agreentree@clarington.net Attachments: I 15-5 Municipality of Clarington Report CLD-020-16 Page 6 Attachment 1 — Draft By-law to amend the Exotic Pet By-law. There are no interested parties to be notified of Council's decision. CAG/DA 15-6 Attachment 1 to Municipality of Clarington Report CLD-020-16 THE CORPORATION OF THE MUNICIPALITY.OF CLARINGTON BY-LAW No. 2016- Being a by-law to amend Exotic Animal By-law No. 2012-045 ~WHEREAS the Council of The Corporation.of the Municipality of Clarington deems it desirable to amend Exotic Animal By-law No. 2012-045. NOW THEREFORE be it enacted that By-law 2012-045 be amended as follows: 1. ' Section 1 Definitions be amended to add: "Wildlife" means those Animals listed in Schedule "F"; 2. Section 6 Schedules be amended to add: Schedule "F" - Wildlife 3. Part 2 Prohibitions be amended to add: 12.No person shall keep Wildlife in the Municipality. 4. Section 14 (f) Prohibitions be deleted and replaced with: (f) persons keeping an Animal under the authority of the Fish and Wildlife Conservation Act, 1997, S.O. 1997, c.41 or the Canadian Wildlife Service provided that the place where such animals are kept is located in the permitted area of the Municipality as set in Schedule "F". 5. This by.-law comes into effect on the date of its passing. PASSED this 13th day of June, 2016. Adrian Foster, Mayor Anne Greentree, Municipal Clerk 15-7 rurk 171 INA P,rA POP., .40 _ I . . . N= Elm y ►'UA � �+ I ,, �►yell �—�� s1�J � �� i!� Permitted Wildlife Custodian Authorization .: . . . I)Mammalia(Mammals) a)Small Mammals(Excluding RVS)Squirrels,Chipmunks,Rabbits b)Small Carnivores(Excluding RVS)Mink,Weasel,Shrew G)Semi Aquatic-Beaver,Muskrat li)Ave(Birds) a)Birds-Sparrow,Bluejay,Chickadee III)Falconry Lisencing Permitted Land Uses a)Apprentice Licence b)General Falconry License . . .. . . . ... . . . .. . . . Clar*wn Clerk's Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee i Date of Meeting: May 30, 2016 Report Number: CLD-021-16 Resolution: File Number: C12.PR By-law Number: Report Subject: Appointment to the Property Standards Committee Recommendations: 1. That Report CLD-021-16 be received; 2. That the vote be conducted to appoint one citizen representative for a term ending December 31, 2018 or until a successor is appointed, to the Property Standards Committee for the Municipality of Clarington, in accordance with the Appointments to Boards and Committees Policy; and 3. That all interested parties listed in CLD-021-16 be advised of Council's decision. i i i' f F } I I 15-9 Municipality of Clarington Report CLD-021-16 Page 2 Report Overview This report is intended to provide background information regarding the vacancy on the Property Standards Committee for the Municipality of Clarington and to assist Council in the appointment for this position. 1 . Background 1 .1. Property Standards Committee The Property Standards Committee is a quasi-judicial body appointed by Council to consider appeals to orders issued by Property Standard Officers. It is the Committee's role to make an informal, impartial decision. The Property Standards Committee has the following powers under the Ontario Building Code Act. • Confirm the Order or Orders served by the Municipality; or • Quash the Order; or • Amend the Order or extend the deadline for compliance 2. Property Standards Committee Member Qualifications A Property Standards Committee member shall be familiar with general rules of procedure before administrative tribunals, admissibility of evidence, and the relevant provisions under the Ontario Building Code Act. 3. Property Standards Committee - Vacancy Jeffrey Haskins was appointed to the Property Standards Committee in April, 2015 for a term ending in in December 31, 2018 or until a successor is appointed. On May 4, 2016, the Municipal Clerk's Department received notification of his resignation. Following Council's appointments in April 2015, all unsuccessful candidates were advised that.their applications would remain on file for consideration should a vacancy occur. Accordingly, the Municipal Clerk's Department contacted previous applicants (and any additional applications received'since the appointments were made) to determine whether they wish to put forward their name for consideration. At the.time of writing of this Report, the following applicants wish to be considered for appointment to the Property Standards Committee: • Sami Elhajjeh • Corey Groulx • Andrew McNee • Suzanne Miller • Dane Minns • Bonnie Seto Applications have been circulated under separate cover (Attachment 1) as they contain personal information. 15-10 Municipality of Clarington Report CLD-021-16 Page 3 4. Concurrence Not Applicable 5. Conclusion In order to fulfill the requirements of the Committee, it is recommended that one of the following applicants be appointed to the Property Standards Committee for the Municipality of Clarington until December 31, 2018 or until a successor is appointed: • Sami Elhajjeh • Corey Groulx • Andrew McNee • Suzanne Miller • Dane Minns • Bonnie Seto 6. Strategic Plan Application Not Applicable Submitted by: Reviewed by. C. An reentree Franklin Wu, Municipal Clerk Chief Administrative Officer Staff Contact: Michelle Chambers., Committee Coordinator, 905-623-3379 ext. 2106 or mchambers(a-)-clarington.net Attachments: Attachment 1: Property Standards Committee Confidential Applications (Distributed Separately) The following is a list of the interested parties to be notified of Council's decision: Sami Elhajjeh Corey Groulx Andrew McNee Suzanne Miller Dane Minns Bonnie Seto i 15-11 i Clarington Corporate Services If this information is required in an alternate accessible format lease contact the Municipal q , p p Clerk at 905-623-3379 ext. 2102. Report To: General Government Committee Date of Meeting: May 30, 2016 Report Number: COD-012-16 Resolution: File Number: By-law Number: Report Subject: Emergency Services Management Request to Change Pension Plans in OMERS Recommendations: i 1. That Report COD-012-16 be received; and 2. That the request for the Emergency Services Management group to be moved to the Normal Retirement Age,(NRA) 65 pension plan with OMERS be approved. f i i i i 16-1 Municipality of Clarington Report COD-012-16 Page 2 Report Overview Request for Council to approve the Emergency Services Management Group to change pension plans in OMERS from NRA60 to NRA65. 1 . Background 1.1 Emergency Services Management Request On March 24, 2016 the Emergency Services Management provided a memo signed by all three (3) employees requesting to move from Normal Retirement Age (NRA) 60 to NRA65. Under OMERS rules all members of the group must sign confirmation of their request to initiate change. 1.2 Emergency Services Management Group The Clarington Emergency Services Management Group consists of the Fire Chief and two (2) Deputy Fire Chiefs. They are considered Non-Affiliated staff, not bound by the Fire Collective Agreement (therefore not entitled to the 3-6-9 compensation rule) and are not assigned to fire suppression duties, therefore no mandatory retirement at age sixty (60) according to Bill 181. Their salary, vacation entitlement, extended healthcare and dental benefits, Life, LTD and AD&D are all under the Non-Affiliated plans. Their OMERS pension, NRA60, is the only benefit that does not fall under the Non-Affiliated plan. 1.3 Firefighters Retirement Required at Age 60 In 2011 report COD-018-11 was prepared on Bill 181 - Fire Mandatory Retirement Legislation generally outline the potential impact on the Municipality of Clarington. The report provided information about mandatory retirement for suppression firefighters at age 60 due to a Human Rights Tribunal decision deeming this as a bona fide occupational requirement. The risks of cardiac events for firefighters are significant and increase with age; in particular after age 60 and the risk of an on-the-job cardiac event during emergency response is particularly high. The Fire Collective Agreement provides that firefighters will retire at age 60. 1.4 Contribution Rates to OMERS Under the NRA60 plan the contribution rates are higher to have a Normal Retirement Age of 60 (instead of 65). The current contribution rates for NRA60 are 9.2% up to the Yearly Maximum Pensionable Earnings (YMPE) and 15.8% above this. For NRA65 the current contribution rates are 9.0% up to the YMPE and 14.6% for earnings above. The Municipality of Clarington contributes one dollar for every dollar contributed by our members. Based on the current contribution rates the annual savings for the Municipality would be approximately $3,438.24 for the current incumbents in this Management group. 16-2 Municipality of Clarington Report COD-012-16 Page 3 2. Area Municipalities City of Oshawa NRA65 Town of Whitby Records indicate NRA 65; currently at NRA60 but interested in NRA65 Town of Ajax NRA60 Town of Pickering NRA60 The Municipality has had inquiries from another municipality who has received similar requests from their Fire Management. The general trend indicates a growing interest in movement to NRA65 for Fire Management. 3. Summary Clarington Emergency Services Management are deemed Non-Affiliated Management for compensation and all but OMERS benefits; moving them to NRA65 would align them with the rest of the Management group and all benefits would be under the Non- Affiliated plan. The design of the NRA60 plan is higher contributions to allow them to retire at age 60 without a reduced pension. As there is no requirement for Emergency Services Management to retire by age 60 it is reasonable to consider their request to be moved to NRA65. This would also save the Municipality money as contributions are matched dollar for dollar. The Municipality also benefits from continued stability in the management positions which are becoming increasingly difficult to fill such vacancies due to the 3/6/9 compensation and 24 hour shift schedules which are only available to the Association Members, reducing incentive to move into management positions. 4. Conclusion It is respectfully recommended that Council approve the request to move the I Emergency Services Management Group to the NRA65 pension plan, which would then align all their benefits under the Non Affiliated Management group. If approved this will j apply to the current incumbents and any future incumbents going forward, meaning a continued cost savings for the Municipality on their OMERS contributions. 5. Strategic Plan Application Not applicable. r �\h I Submitted by: Reviewed by: Marie Marano Franklin Wu, Director of Corporate Services Chief Administrative Officer Staff Contact: Kerri McMullen, Compensation and Benefits Supervisor 905-623-3379 ext. 2206 or kmcmullen(c�clarin ton MM/KM/gj 16-3 Municipality of Clarington Report COD-012-16 Page 4 Attachments: None There are no interested parties to be notified of Council's decision. 16-4 Clarington Corporate Services Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Government Committee Date of Meeting: May 30, 2016 Report Number: COD-013-16 Resolution: File Number: RFP2016-4 By-law Number: Report Subject: Professional Services - Renovations of Garnet B. Rickard Recreation Complex Community Hall Recommendations: 1. That Report COD-013-16 be received; 2. That the proposal received from Nick Swerdfeger Architects Inc. being the most responsive bidder meeting all terms, conditions and specifications of RFP2016-4 be awarded the contract by the Purchasing Manager for the provision of Professional Services - Renovations of Garnet B. Rickard Recreation Complex (GBRRC) Community Hall; 3. That the funds required in the amount of$ 82,000.00 (net HST Rebate) be drawn from the following accounts: I Renovations of GBBRC Banquet Hall # 110-42-421-84254-7401 $ 82,000.00 4. That all interested parties listed in Report COD- 013-15 and any delegations be advised of Council's decision by the Purchasing Division. 4 1' I; f 1' 16-5 Municipality of Clarington Report COD-013-16 Page 2 Report Overview To request authorization from Council to award Request for Proposal RFP2016-4 for the provision of Professional Services - Renovations of GBRRC Community Hall. This renovation project has received federal funding of$455,000.00 through the Canada 150 Community Infrastructure Program. 1 . Background A Request for Proposal (RFP) was drafted for the provision of Professional Services as required for the Renovation of GBRRC Community Hall as per specifications provided by Community Services Department. The intent of this RFP was to secure the services of a qualified consultant for the purpose of designing and developing tender specifications for the modification and expansion of the existing Community Hall at Garnet B. Rickard Recreation Complex. RFP2016-4 was issued by the Purchasing Services Division and advertised electronically on the Municipality's website. The RFP was structured on the price-based two envelope RFP system. Notification of the availability of the document was also posted on the Ontario Public Buyer's Association website. Seventeen (17) companies downloaded the document. The RFP closed on Thursday, May 5, 2016. 2. Renovations of Community Hall The Municipality issued the RFP to obtain professional services required to complete the interior renovation of the community hall at the Garnet B. Rickard Recreation Complex. The RFP stipulated that bidders were to provide their ideas and suggestions on how the current space could be modified to meet the specifications noted within the RFP document. Four (4) submissions were received by the closing date and time. Each submission consisted of a comprehensive proposal addressing issues contained within the bid document including: • Increasing the building footprint to accommodate an expansion to the existing undersized kitchen and to provide additional program/meeting space • Renovation of the existing washrooms • Construction of a new accessible washroom adjacent to the hall Accessibility improvements to the main entrance and throughout the space (meeting requirements under the OBC, AODA and municipal standards) 16-6 I Municipality of Clarington Report COD-013-16 Page 3 • Re-design of the interior space to enhance the multi-purpose use of the Hall for both banquets/dinners and leisure programs and activities • Upgrade to all finishes throughout the space including floors, ceilings, walls and lighting/plumbing fixtures • Quality public sound system for both large and small events (this will need to be integrated into the sound system upgrade for the remainder of the facility scheduled for 2016) ' • General improvements in mechanical/electrical components with energy conservation, increased automation and patron comfort being a key objective The submissions were reviewed and scored in accordance with the established criteria as outlined in the RFP by an evaluation team consisting of staff from the Community Services Department and the Purchasing Services Division. Some of the areas on which the submissions were evaluated were as follows: • Experience of the Firm • Qualifications of the Project Team and Key Personnel assigned to the project • Proposed ideas • Project Approach and Methodology • Project Schedule Upon completion of the evaluation only Nick Swerdfeger Architects Inc. met the established threshold of 80% for Phase 1 and moved on to the second Phase. It was deemed by the evaluation committee that no presentation would be required to provide further clarification regarding the proposal received. The pricing envelope for Nick Swerdfeger Architects Inc. was opened and verified. i 3. Financial and Budget Considerations ! That the funds required in the amount of$ 82,000.00 (net HST Rebate) be drawn from the following accounts: i Renovations of GBBRC Banquet Hall 110-42-421-84254-7401 $ 82,000.00 i Queries with respect to the department needs should be referred to the Director of Community Services. 4. Concurrence This report has been reviewed by Joseph Caruana, Director of Community Services who concurs with the recommendation. i 16-7 Municipality of Clarington Report COD-013-16 Page 4 5. Conclusion It is respectfully recommended that Nick Swerdfeger Architects Inc. being the most responsive bidder be awarded the contract for the provision of Professional Services for the Renovations of Garnet B. Rickard Recreation Community Hall as per the terms, conditions and specifications of RFP2016-4. 6. Strategic Plan Application The recommendations contained in this report conform to the Strategic Plan. Submitted by: ; Reviewed by: / (Ma ie Marano, H.B. Sc., C.M.O. Franklin Wu, Director of Corporate Services Chief Administrative Officer Nancy Tayl r, BBA, A., Director of Finance/Treasurer Staff Contact: David Ferguson, Purchasing Manager, 905.623.3379 Ext 2209 or dferguson@clarington.net Attachments: Attachment 1 —Tabulation of Bid Summary List of interested parties to be notified of Council's decision is on file in the Purchasing Services Department. MM/DF/sm 16-8 Attachment 1 to Municipality of Clarington Report COD-013-16 Municipality of Clarington Summary of Submissions Received RFP2016-4 j Provision of Professional Services GBRRC — Community Hall Renovations Bidder Nick Swerdfeger Architects Inc.* Moon-Matz Ltd Paul Didur Architect Inc. WK Lim Architect In. *Bidders who were shortlisted. i j j r i' 16-9 0 r: i i Clar*wn r Corporate Services Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Government Committee Date of Meeting: May 30, 2016 Report Number: COD-014-16 Resolution: File Number: CL2016-5 By-law Number: Report Subject: 2016 Pavement Rehabilitation and Surface Asphalt Recommendations: 1. That Report COD-014-16 be received; 2. That Coco Paving Inc. with a total bid amount of $ 701,659.61 (net H.S.T. Rebate), being the lowest compliant bidder meeting all terms, conditions and specifications of Tender CL2016-5 be awarded the contract for road reconstruction work on the 2016 Pavement Rehabilitation and Surface Asphalt repairs as required by the Engineering Services Department; 3. That the funds required for this project in the amount of$919,000.00 (net HST Rebate), construction costs of$ 701,659.61, and other related costs such as design, inspection, contract administration, material testing and contingencies of $217,340.39 be drawn from the following accounts: Pavement Rehabilitation Program 110- 32-330-83212-7401 $ 426,800.00 Duke Street Reconstruction 110-32-330-83359-7401 $ 261,000.00 Nelson Street Reconstruction 110-32-330-83340-7401 $ 53,500.00 Mill Street Reconstruction 110-32-330-83362-7401 $ 50,600.00 Trulls Road Reconstruction 110-32-330-83410-7401 $ 115,700.00 Port Darlington West Beach 110-32-325-83282-7401 $ 11,400.00 i' 4. That all interested parties listed in Report COD-014-16 and any delegations be advised of Council's decision by the Purchasing Division. i 16-10 jj Municipality of Clarington Report COD-014-16 Page 2 Report Overview To request authorization from Council to award Tender CL2016-5 for road reconstruction work on 2016 Pavement Rehabilitation and Surface Asphalt 1 . Background Tender specifications were prepared by Cima and provided by the Engineering Services Department for surface asphalt and pavement rehabilitation work at various locations. Tender CL2016-5 was issued by the Purchasing Services Division and advertised electronically on the Municipality's website. Notification of the availability of the document was also posted on the Ontario Public Buyer's Association website. Five (5) companies downloaded the document. The Tender closed on Thursday, May19, 2016. 2. 2016 Pavement Rehabilitation and Surface Asphalt Repairs Three submissions were received in response to the tender call. Bids were reviewed and tabulated (see Attachment 1). All submissions were deemed to be compliant. After review and analysis of the submissions by Engineering Services Department and the Purchasing Services Division, it was mutually agreed that the low bidder, Coco Paving Inc. be recommended for the award of contract CL2016-5 for the completion Pavement Rehabilitation and Surface Asphalt repairs. Coco Paving Inc. has done work for the Municipality in the past and the level of service has been satisfactory. 3. Financial and Budget Considerations The cost for this project is $919,000.00 (net HST Rebate) which includes construction cost of $ 701,659.61 and other related costs such as design, inspection, contract administration, material testing and contingencies of$217,340.39 (Net HST Rebate). Funding required for this project will be drawn from the following Engineering accounts: Pavement Rehabilitation Program 110- 32-330-83212-7401 $ 426,800.00 Duke Street Reconstruction 110-32-330-83359-7401 $ 261,000.00 Nelson Street Reconstruction 110-32-330-83340-7401 $ 53,500.00 Mill Street Reconstruction 110-32-330-83362-7401 $ 50,600.00 Trulls Road Reconstruction 110-32-330-83410-7401 $ 115,700.00 Port Darlington West Beach 110-32-325-83282-7401 $ 11,400.00 16-11 Municipality of Clarington Report COD-014-16 Page 3 The Trulls Rd account also includes for works on Darlington Blvd to be recovered from the developer and a credit for the construction of sidewalk on Darlington Blvd that was completed by the developer in the total amount of$22,700.00. The Pavement Rehabilitation Program also includes work on Concession Rd 1 in the amount of$23,800.00 that will be recovered from CNL. Queries with respect to the department needs should be referred to the Director of Engineering Services. 4. Concurrence This report has been reviewed by Tony Cannella, Director of Engineering Services who concurs with the recommendation. 5. Conclusion It is respectfully recommended that Coco Paving Inc. with the lowest compliant bid of $701,659.61 (net H.S.T. rebate) be awarded the contract for the 2016 Pavement j Rehabilitation and Surface Asphalt repairs as per the terms, conditions and specifications of Tender CL2016-5. l 6. Strategic Plan Application The recommendations contained in this report conform to the Strategic Plan. I b : �' Reviewed b Submitted y y M ne Marano, H.B. Sc., C.M.O. Franklin Wu, Director of Corporate Services Chief Administrative Officer i. 6 L Nancy Taylor, BBA, CPA, CA., Director of Finance/Treasurer E Staff Contact: David Ferguson, Purchasing Manager, 905.623.3379 Ext 2209 or I. dferguson@clarington.net Attachments: Attachment 1 —Tabulation of Bid Summary Attachment 2 — Memo from Engineering MM/DF/sm 16-12 Attachmept 1 to Municipality of Clarington Report COD-014-16 Municipality of Clarington Summary of Bid Results Tender CL2016-5 2016 Pavement Rehabilitation and Surface Asphalt Bidder Total Bid Total Bid (including HST) (net HST Rebate) Coco Paving Inc. $ 779,162.11 $ 701,659.61 Ashland Paving Ltd. $ 822,626.78 $ 740,800.89 Brennan Paving & Construction Ltd. $1,056,761.08 $ 951,646.09 16-13 I Municipality of Clarington Attachment 2 to Report COD-014-16 MEMO TO: David Ferguson, Purchasing Manager FROM: Ron Albright, Assistant Director, Engineering Services DATE: May 24, 2016 RE: 2016 Pavement Rehabilitation and Surface Asphalt CL2016-5 The Engineering Services Department has reviewed the submissions for CL2016-5 and offers the following comments. The work locations and a brief description is listed below. Road Limits Description Duke St Baseline Rd to Argyle St Surface asphalt Nelson St Hunt St to Ontario St Surface asphalt Mill St Toronto St to Clarke St Surface asphalt Trulls Rd George Reynolds Dr to Billett Gate Surface asphalt Darlington Blvd At Highway 2 intersection Intersection widening Con Rd 1 West of Elliott Rd Spot repair Hilltop Dr Sunicrest Blvd to Meadowview Blvd Remove and replace asphalt Queen St Liberty St to Ontario St Grind and overlay Queen St Temperance St to King St Grind and overlay Maple Grove Rd Nash Rd to 280 m north of Nash Rd Pulverize surface and pave West Beach Adjacent to parking lot at east end Gravel parking expansion The low bidder on this contract was Coco Paving Inc. Based on past experience with this contractor, we recommend the contract be awarded to Coco Paving Inc. in the amount of $779,162.11 inclusive of HST, or $701,659.61 net of HST rebate. i 16-14 Municipality of Clarington Attachment 2 to Report COD-014-16 A contingency amount of approximately 10% of construction costs is required for this project, based on past experience. Therefore, including other costs such as design, inspection, contract administration, material testing, contingency and net HST costs, the Engineering Department advises of the following funding. Design work for the surface asphalt portion of the contract was completed by Engineering Services staff, and the pavement rehabilitation portion was completed by Cima. The 2016 pavement rehabilitation program will be implemented through two contracts. The design cost for both contracts is included in the totals below. Construction Cost, Based on Low Bid (net of HST) $701,659.61 Other Costs (net of HST) $217,340.39 Total Project Cost $919,000.00 Allocated Financing Pavement Rehabilitation Program 110-32-330-83212-7401 $426,800.00 Duke St Reconstruction 110-32-330-83359-7401 $261,000.00 Nelson St Reconstruction 110-32-330-83340-7401 $53,500.00 Mill St Reconstruction 110-32-330-83362-7401 $50,600.00 Trulls Rd Reconstruction 110-32-330-8,3410-7401 $115,700.00 Port Darlington West Beach 110-32-325-83282-7401 $11,400.00 Total Allocated Financing $919,000.00 * A more detailed breakdown to be provided to Finance to provide necessary information for tracking of Tangible Capital Assets (TCA). The Trulls Rd account also includes for works on Darlington Blvd to be recovered from the developer and a credit for the construction of sidewalk on Darlington Blvd that was completed by the developer in the total amount of$22,700.00. 16-15 Municipality of Clarington Attachment 2 to Report COD-014-16 The Pavement Rehabilitation Program also includes work on Concession Rd 1 in the amount of $23,800.00 that will be recovered from CNL. Considering all project costs, there is sufficient funding available and the Engineering Dept. recommends that the Purchasing Dept. move forward with award of the contract based on the above apportionments. Should you have any further questions, please feel free to contact the undersigned. i Regards, LIZ l'' Ron A right, P. Eng. Assistant Director, Engineering Services RA/sb/nl i Pc: Nancy Taylor, Director of Finance A.S. Cannella, Director of Engineering Services i i I I I 1 k Li 16-16 Uarhwn Chief Administrative Office Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Government Committee Date of Meeting: May 30, 2016 Report Number: CAO-002-16 Resolution: File Number: By-law Number: Report Subject: Municipal Services and Customer Experience Surveys I. i Recommendations: 1. That Report CAO-002-16 be received for information. E i i' I` I` f r ; 19-1 Municipality of Clarington Report CAO-002-16 Page 2 Report Overview This report outline the methods that the Municipality will be using to survey residents and businesses about their satisfaction with municipal services. 1 . Purpose: 1.1 Good customer service is a key priority of the Municipality. A critical question that staff have sought to answer is: How can Clarington best ensure useful information is obtained in a cost effective manner about the satisfaction of Clarington residents with the range of services delivered by the Municipality that can then be incorporated into a municipal performance report card to be delivered to Council in the latter part of this year. 2. Background: 2.1 The Municipality in recent years has tried two different methods of seeking this information. 2.2 In Spring 2013, a "pull" type survey was used. This involved wide spread advertising to encourage residents to come to the municipal website and complete a survey. 2.3 In Winter 2015, a "push" type survey was used to help shape the Strategic Plan. This sought to address the challenges with low response rates experienced in the "pull" type survey as well as to address the representativeness of the customer base. A random selection of residents representing each area of the municipality in proportion to its share of the population were sent a letter from the Mayor encouraging them to complete a survey at a specific website address. 2.4 Within the 2013 survey residents were also asked to rate a recent customer service experience of their choosing. This part of the survey used the questions from the 15 year tested Institute for Citizen Centered Service's (ICCS) six questions that go to the known six drivers of customer service satisfaction in public services. 2.5 The Municipality seeks means to improve customer satisfaction among not only residents, but also businesses. The ICCS has also done considerable surveying and research in this area to identify drivers of satisfaction with public services by businesses. This has been discussed with CBOT who are supportive of the Municipality also surveying businesses and are prepared to assist. 19-2 ISI Municipality of Clarington Report CAO-002-16 Page 3 3. MOVING FORWARD: THREE SURVEYS 3.1 In moving forward, three surveys will be undertaken: a. A contracted telephone poll of residents to learn their satisfaction with some 34 municipal services b. A staff administered survey that asks 8 questions of residents about their satisfaction with a recent customer service experience c. A staff administered survey that asks businesses about their satisfaction with a recent customer service experience 3.2 This approach was selected based on the following seven criteria: It will be important that the method generate useful data which in this business context means the information: 1. is generated from a response rate that is adequate to be relied upon as statistically valid and reliable 2. can be compared both over time and with other municipalities 1 3. is representative of the population served (communities, age, place of employment) 4. has limited integrity risks ( e.g., "ballot stuffing") 5. promotes accountability 6. helps determine where to focus service improvement resources and which services have exceptionally strong satisfaction and then investigate whether the actions taken may be replicated elsewhere 7. can be obtained at a minimal cost in staff time and in external costs. 3.2 The details of this three pronged approach are: I 1. A contracted telephone poll of residents. This is the methodology used by i similar sized municipalities e.g., Halton Hills, Whitch urch-StouffviIle, Ajax of contracting a polling firm to undertake a random telephone survey of residents. Residents representative of the different areas of the municipality, age and gender would be asked about their level of satisfaction with 34 services. Preliminary estimates from two firms have been sought showing C' the cost in the $20,000 range. An RFP will be issued in accordance with the purchasing by-law. 2. The ICCS survey of resident satisfaction with a recent customer service experience will be made available in paper form at all municipal counters and a postcard will also be available for residents that will provide info about how to go on-line to complete this short survey. The survey would be open from June through August, i i 3. The ICCS survey of business satisfaction with a recent customer experience will also be available in the same manner as the resident satisfaction survey and open for the same time period and will also be distributed by CBOT. I' 19-3 Municipality of Clarington Report CAO-002-16 Page 4 4. CONCLUSION Successful operation of the Municipality requires valid and reliable information about the satisfaction of the people we serve with the services they receive and with how they are received as customers. A three pronged widely used approach to gather this information will be used. Results of these three surveys will be incorporated into a municipal performance report card to be delivered to Council in the latter part of this year. C Submitted by:� / ek3A Franklin Wu Chief Administrative Officer Staff Contact: Curry Clifford, Strategic Initiatives Officer 905-623-3379 ext. 2026 or cclifford@clarington.net 19-4 C.ilaringim Memo Clerk's Department If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. To: Mayor Foster and Members of Council From: Anne Greentree, Municipal Clerk Date: May 27, 2016 Subject: General Government Committee Meeting Agenda — May 30, 2016 — Update File: C05.General Government Committee Meeting Please be advised of the following amendments to the General Government Committee agenda for the meeting to be held on Monday, May 30, 2016: 7 Delegations See attached Final Agenda - Attachment#1 10 Presentations See attached Final Agenda - Attachment#1 An ee6tree Municipal Clerk CAG/mc Encl. c: F. Wu, Chief Administrative Officer Department Heads Attachment #1 to the Update Memo Clarftwn General Government Committee Agenda Date: May 30, 2016 Time: 9:30 AM Place: Council Chambers, 2nd Floor Municipal Administrative Centre 40 Temperance Street Bowmanville, Ontario go% Inquiries & Accommodations: For inquiries about this agenda, or to make arrangements for accessibility accommodations for persons attending, please contact: Michelle Chambers, Committee Coordinator, at 905-623-3379, ext. 2106 or by email at mchambersAclarin ton.net. Alternate Format: If this information is required in an alternate format, please contact the Accessibility Coordinator, at 905-623-3379 ext. 2131. Audio Record: The Municipality of Clarington makes an audio record of General Government Committee meetings. If you make a delegation or presentation at a General Government Committee meeting, the Municipality will be audio recording you and will make the recording public by publishing the recording on the Municipality's website. Noon Recess: Please be advised that, as per the Municipality of Clarington's Procedural By-law, this meeting will recess at 12:00 noon, for a one hour lunch break, unless otherwise determined by the Committee. Cell Phones: Please ensure all cell phones, mobile and other electronic devices are turned off or placed on non-audible mode during the meeting. Copies of Reports are available at www.clarington.net Clar-ington General Government Committee Agenda Date: May 30, 2016 Time: 9:30 AM Place: Council Chambers 1 Call to Order 2 New Business -- Introduction 3 Adopt the Agenda 4 Declaration of Interest 5 Announcements . 6 Adoption of Minutes of Previous Meeting 6.1 Minutes of a Regular Meeting of May 9, 2016 6-1 7 Delegations 7.1 Andre O'Bumsawin, Accessibility Advisory Committee of Clarington, Regarding National Access Awareness Week 7.2 Craig Hebert, General Manager, Port Hope Area Initiative Management Office, Regarding an Annual Port Granby Project Update 7.3 Melvin Ramcharitar and Nelson Coelho, Blackbird Constructors 407 GP, Regarding an Update of Phase 2 Construction of Highway 407 and Relating Road Closures and Detours 7.4 Chris Darling, Chief Administrative Officer, Central Lake Ontario Conservation Authority, Regarding an Annual Update 7.5 Wendy Bracken Regarding Durham York Energy Centre Stack Test Results 7.6 Jim Richards Regarding Durham York Energy Centre Stack Test Results 8 Communications - Receive for Information 8.1 Minutes of the Central Lake Ontario Conservation Authority dated May 17, 8-1 2016 8.2 Debi A. Wilcox, Regional Clerk/Director of Legislative Services, The 8-15 Regional Municipality of Durham — Regulatory Registry Posting — Change in Council Composition Page 1 ClarjRgton General Government Committee Agenda Date: May 30, 2016 Time: 9:30 AM Place: Council Chambers 8.3 Melodee Smart, Administrative Assistant, Works Department, The 8-17 Regional Municipality of Durham — Durham/York Energy From Waste Project, 2015 Annual Ambient Air Monitoring Report and 2016 Q1 (January — March) Ambient Air Monitoring Report (Due to Volume, 2015 Annual Ambient Air Quality Monitoring Report for the Durham York Energy Centre and Quarterly Ambient Air Quality Monitoring Report for the Durham York Energy Centre — January to March 2016 are available for viewing at https://www.durhamVorkwaste.ca/Documents/MonitoringPlansReports/Amb ientAir.aspx ) 8.4 Anthony S. Cannella, Director of Engineering Services, Municipality of 8-22 Clarington — Regarding Resolution GG-283-16, Report EGD-023-16 — Proposed Amendments to Traffic and Parking By-law 2014-059 9 Communications — Direction 9.1 Nelson Scharger— Regarding Proposed Amendments to Traffic and 9-1 Parking By-law 2014-059 Regarding Parking on the Boulevard of Corner Lots (Motion to refer to the June 20, 2016 General Government Committee Meeting) 9.2 Steph Palmateer, City Clerk, The Corporation of the City of Timmins — 9-3 Regulation of Gas Prices in Ontario (Motion for Direction) 9.3 Fernando Lamanna, Municipal Clerk, Town of East Gwillimbury — 9-9 Strategic Energy Initiatives: Hydro One (Motion for Direction) 9.4 Kimberley Kitteringham, City Clerk, The Corporation of the City of 9-23 Markham — Ban on Door-to-Door Sales Activities (Motion for Direction) 9.5 Township of Wellington North — Ban on Door-to-Door Sales Activities 9-25 (Motion for Direction) Page 2 Claring"I General Government Committee Agenda Date: May 30, 2016 Time: 9:30 AM Place: Council Chambers 9.6 Debbie Shields, City Clerk, City of Pickering — Ban on Door-to-Door Sales 9-26 Activities (Motion for Direction) 10 Presentations 10.1 Roger Anderson, Regional Chair, Mirka Januszkiewicz, Director, Waste Management Services and Gioseph Anello, Manager, Waste Planning and Technical Services, Regional Municipality of Durham, Regarding the Durham York Energy Centre Stack Test Results 11 Engineering Services Department 11.1 EGD-026-16 Road Closure and Conveyance — Cloverfield Street East 11-1 of Centrefield Drive, Courtice 12 Operations Department No Reports 13 Emergency and Fire Services Department 13.1 ESD-003-16 Emergency Services Activity Report— 1St Quarter of 2016 13-1 14 Community Services Department 14.1 CSD-010-16 June is Recreation and Parks Month 2016 14-1 14.2 CSD-011-16 June is Seniors' Month 2016 14-7 14.3 CSD-012-16 Sponsorship Request— Newtonville Community Hall Board 14-12 15 Municipal Clerk's Department 15.1 CLD-020-16 Exceptions to Persons Keeping Animals Under the 15-1 Authority of the Fish and Wildlife Conservation Act 15.2 CLD-021-16 Appointment to the Property Standards Committee 15-9 Page 3 Clarington General Government Committee Agenda Date: May 30, 2016 Time: 9:30 AM Place: Council Chambers 16 Corporate Services Department 16.1 COD-012-16 Emergency Services Management Request to Change 16-1 Pension Plans in OMERS 16.2 COD-013-16 Professional Services - Renovations of Garnet B. Rickard 16-5 Recreation Complex Community Hall 16.3 COD-014-16 2016 Pavement Rehabilitation and Surface Asphalt 16-10 17 Finance Department No Reports 18 Solicitor's Department No Reports 19 Chief Administrative Office 19.1 CAO-002-16 Municipal Services and Customer Experience Surveys 19-1 20 New Business - Consideration 21 Unfinished Business No Reports 22 Confidential Reports No Reports 23 Adjournment Page 4 Handouts/Circulations General Government Committee Meeting Our Community At Risk : May 2 — May 11 Stack Results Boiler 1 Durham/York/Covanta Incinerator Dioxin/Furan Stack Result: $ 1$ pcg per cubic metre Dioxin/Furan Leal Limit 60 pcg per cubic metre Region's Information to Public/Press Omits Key Information • Does not convey magnitude of exceedance of stack results • Stack results most meaningful ; results based on dispersion modelling are not direct experimental results; based on many complex assumptions and are thus less reliable • Regions compared modeled ambient concentrations against UPPER RISK THRESHOLD to compare modelled ambient concentrations instead of Ontario Ambient Air Quality Criteria When Did Clarington Learn About this Latest Exceedance ? Regulation 419-Ambient Concentrations At Point of Impingement Away from the Facility • Calculated Impingement Concentration : • 0. 019 pg TEQ per cubic metre • Schedule 3 Limit 0. 1 pg TEQ per cubic metre Region's Acceptance Testing Decision :0 A Failure to Protect • Not evidence based — multiple indications of major dioxin/furan emission problems and monitoring issues left unresolved • No proper investigation of initial major dioxin/furan emission exceedance • No proper investigation of major discrepancies between AMESA Dioxin/Furan sampling monitoring and stack test results October 2015 Dioxin/Furan Major Exceedance Recall Canadian Vs American Lab Results • both labs, ALS and SGS, had very similar dioxin/furan results for the stack test • some interference reported however Canadian lab ALS states interference contributes only 15% to result; so results at would still be in exceedance • Citing interference, Covanta promptly asks for re-do, MOECC is quick to allow it despite ALS report • no apparent investigation of interference by MOECC yet Covanta repeats tests under different operating conditions; note these tests also show similar interference 14351 oJohrt Court, Unit 1, Sudingion, ON, Canada L71- _6 Phone-. 945`331-3111, FAX 945-331-4567 Certificate of Analysis ,SLS Project C ontact. Steve Kennedy Client Name. QiRTECH Enviror.rner'.tal ALS Project ID. ORT1 O-D Client AcIdr ss, 804 Southdowri Rd. ALS W OP: L1682779 Mississar.ga, ON Data of Report 14-Cot-15 LYJ 2Y4 Bate of Sample Rece i Pt -Oct-15 Client Contact; Chris Belore Client Project ID, 2'546. Covanta COMMENTS PCDD1F by EPA M 3A The results rmre been reporteofront the analysis of extre,ctsthat nave. rCrei+rrq addilional iaberator/pro ssing In order to rouce intedemricas-despite ih_e lidditon.91 tiy+c rk, there were still freaks 2i the diphe ylether monitorng mass indicatlnq the possibditp that the resuts for 1,2,3A7,,9-HxCDF and 1,2,3,5,7,5-HxCDF may be eherated_ he conceivationsof thesetm targets cor-tiibule approximalely 15% of the T EQ More Problems With Dioxin/Furan Tests • Amesa Sampling and Stack Test results differ greatly • No correlation between results Amesa Sampling and Stack Test Do NOT Alun Dioxin/Furan Concentrations Differ By Factors of 30+ (excerpt below from page 8, Dioxin and Furan Amesa Evaluation Report, November 2015) Table 2. Unit I Results : RM23 and AMESA LTSS E efe ren ce U nit I I nfo pg/E M 3111 pg-T EES/E M 3/11 (a) Test Run RM23 AM ESA AMESAiRM23 RM23 AMESA AMES E M23 Date 2Er0ct 1 1 637 35 2 0 21.5E X25.9 X843 32.5 29-0ct 019 9 020 4.47 29.E X273 9.2 29-Oct 3 1.515 3,40 9 2.25 X25.5 X121 4.7 (a) NATO/CCI S (1989) toxicity equivalency factors with full detection limit. (Excerpt below from page 9, Dioxin and Furan Ameso Evaluation Report, November 2015) Table 4 — Relative Accuracy — AM ESA LT — U nit I leferene CEM Differeyrce Ilde Start Stop Run lent Methwd Momitor Tim thm Used -TE -TE 10 &20 1� 13:1 1?:28 1 Yes Z.9 843 -81?.1 1 O9f2O 1� 8:36 13:_�O 2 Yes 29.6 273 _ -243.4 1 090 1 15:25 19:45 1 3 1 Yes 25.5 121 -95.5 _ Average CEM Valm 412.33 Aver RM Val 2TT Mean Differene -385.33 Nunker Of R-um 3 Stamdard &-uiatian 381 .163 T - Val 4.303 n ilemce Coefficielt 946.9385 Bias -56 L6 Relates Accuracy MAD 49343 EXTREME Dioxin/Furan Concerns Left Unresolved Contract Modified, Acceptance Test Certificate Granted • Exceedance of dioxins/furans; Canadian accredited lab says 15% interference, but thrown out anyways • Test procedure changed; details unclear; HDR technical reports not released; public shut out of Council • Highly selective data reported • Failure to collect AMESA dioxin/furan raw data during commissioning and second stack test; ambient air monitors turned off for dioxin/furan collection during commissioning • Amesa and Stack dioxin/furan concentrations vary extremely • Many questions, GREAT UNCERTAINTY • inadequate information on highly toxic pollutant; potential liability for Region and risk to the public Our Community At Risk : May 2 — May 11 Stack Results Boiler 1 Durham/York/Covanta Incinerator Dioxin/Furan Stack Result: $ 1$ pcg per cubic metre Dioxin/Furan Leal Limit 60 pcg per cubic metre Failure to Monitor Dioxin/ Furans HOW LONG HAS THE INCINERATOR BEEN EXCEEDING DIOXINS/FURANS LIMITS?? ? Clarington Council November 2nd .e LTSS for Dioxins Furans Not Installed • Durham Staff advise that the Long-Term Continuous Sampling System ( LTSS) for Dioxins and Furans was not installed until September 2015 • Staff allege "Ministry of Environment — they modified this Condition 7.3 and in fact we had time until the end of December to install the long-term monitoring for dioxin/furans:' Failure to Monitor Dioxins and Furans During Commissioning Long-Term Sampling System NOT INSTALLED Ambient Air Monitoring TURNED OFF NO DIOXIN/FURAN FACILITY EMISSIONS DATA For Critical Commissioning Period WHY WAS THIS DELIBERATELY DONE? WHO AUTHORIZED THIS? Failure to monitor during commissioning goes against the public interest and obligation to protect us. Monitoring Results Withheld • After announcement of initial dioxin/furan exceedance on October 21St 2015, staff said they would turn ambient air monitoring back on for dioxin/furans ASAP • Ambient Air Monitoring 2015 reports did not report any data collected for dioxin/furans; citizens registered concern • Latest report indicates that data was collected for dioxin/furans BUT NOT REPORTED JOuQ Orly Ambien4 Air QLm3|ity MDniFtowng Bep0FtfOrthe DuwhQm Y0Fk EneFgy C erdye JQnUUrY tO MuFoh 2§16 Durhorn Yc)rk Enemy Cj�ntrER M, s a rte c Prepci_dfor: The R�agiancil P./unicip diiy c:lf D urh_ 60.SRcDsslondRol Whiiba ONLIN 6A3 Pre�pci rim d by: StcintacconluffingLtd. 5CCW-673 c c)c h ten@ Dr.. N�rkh_. ON L3ROBB Prc��ao* No.: 1609-SOS28 ffk3y 13. 2016 From the Executive Summary Operation cif the non-oontinucus monitors was ter-rorarily cfisoonfir ued from June 28, 2014 (of ter cor-r7pletion of the Ixickground air duality data c:ollection period) on rcls through the rest of oonstruotion and oo t-r7issioning, as per Section 1 .2 of the Arriient Mmitoring Plan (Stantec, 2012). At the request of the Region of D urharr4 dioAnjfuran son-piing was resumed from Ootober 21 , 201-S to January ZS, 2016, honAever this adcitiona! sarioing xis cuticle the scope of the Arribient nitoring Plan (Stantec, 2012). The E FuV facility becarrne fully operational on February 1, 2016% and monitoring of non-oontinuous air quality parameters resumed. The first sampling day for non-continuous monitors was February 6% 2016. • "dioxin/furan sampling was resumed from October 21, 2015 to January 25, 2016, however this additional sampling was outside the scope of the Ambient Air Monitoring Plan ..." • Where's the data and why wasn't it shared with the public and Councils??? More Information Withheld • HDR technical report on acceptance testing never released though promised; PUBLIC WAS SHUT OUT OF MEETINGS; • Temperature raw data/correlation is not available; • AMESA reconciliation remains unresolved; hired "expert" qualifications never provided though promised; • Where is the rest of the May 2016 source testing report? Only few selected tables provided; • Number of start-up, shut-downs unknown • Must get ambient air monitoring data from October 2015 to start of commercial operation EXTREME Dioxin/Furan Concerns Left Unresolved Contract Modified, Acceptance Test Certificate Granted; MAJOR NEW Dioxin/Furan EXCEEDANCE • Exceedance of dioxins/furans; Canadian accredited lab says 15% interference, but thrown out anyways • Test procedure changed; details unclear; HDR technical reports not released; public shut out of Council • Highly selective data reported and data withheld • Failure to collect AMESA dioxin/furan raw data during commissioning and second stack test; ambient air monitors turned off for dioxin/furan collection during commissioning • Amesa and Stack dioxin/furan concentrations vary extremely • Many questions, GREAT UNCERTAINTY and warranted fear on highly toxic pollutant; potential liability for Region and risk to the public Our Community At Risk : May 2 — May 11 Stack Results Boiler 1 Durham/York/Covanta Incinerator Dioxin/Furan Stack Result: $ 1$ pcg per cubic metre Dioxin/Furan Leal Limit 60 pcg per cubic metre Source Test Update Durham York Energy Centre Municipality of Clarington Council May 30, 2016 Mirka Januszkiewicz, P.Eng., MASc., MBA, Director, Waste Management Services, The Regional Municipality of Durham Gioseph Anello, P.Eng., M.Eng., PMP, Manager, Waste Planning and Technical Services, The Regional Municipality of Durham Source Test • May 2 to May 11 , 2016 • Voluntary Source Test: (no MOECC oversight) • AirZone One: Peer Reviewer — Sampling — Lab audit — Peer Review Results • Maxxam Laboratories: Analysis • ORTECH Environmental : Sampling Source e s Summary of Draft Results Unit 1 Unit 2 Parameter Limit Units Result* % of Limit Result* % of Limit TSP 9 mg/Rm3 <0.62 7 <0.48 5 Cadmium 7 pg/Rm3 <0.043 1 <0.043 1 Lead 50 pg/Rm3 0.27 1 0.22 0 Mercury 15 pg/Rm3 0.44 3 0.27 2 HCI 9 mg/Rm3 4.02 45 3.99 44 Sox 35 mg/Rm3 0.0 0 0.0 0 NOx 121 mg/Rm3 108 89 107 88 THC 33 mg/Rm3 0.1 0 0.0 0 CO 40 mg/Rm3 14.8 37 19.5 49 Dioxins and Furans 60 pg TEQ/Rm3* 818 1363 12 20 * Based on WHO TEFs (as detailed in O. Reg. 419/05)and half the detection limit for those analytes not detected. Dioxins and Furans • Draft results for Boiler #1 indicated an exceedance of the ECA limits • MOECC was informed of the exceedance • Confirmation of dispersion modelling results indicate compliance with Ambient Air Quality Standards (O . Reg . 419) • The MOECC has requested the development of an Abatement Plan Note : Not yet received the AMESA data Abatement Chronology • Boiler # 1 shutdown May 26 • Abatement requirement from the MOECC May 27 • Covanta to develop Abatement Plan • HDR to review and recommend to Owners • Owners to approve Abatement Plan • Covanta undertakes inspection and some corrective action prior to start up of Boiler #1 Abatement Chronology (cont' d ) • Boiler #1 restarted to accommodate diagnostics and achievement of steady- state • Owners approve commencement of Compliance Source Test • Further action dependent on results Environmental Monitoring Conducted by the Owners • Ambient Air: — Continuous Monitoringof PM2.5 NO,, SO2 — Non-Continuous Monitoring of: Metals, PAHs and Dioxins and Furans • Soil Testing including Dioxins and Furans : — August 2013 , August 2015 , October 2015 and May 2016 Ambient and 2 . 5 Table 5.1 Comparison of Measured Ambient CAC Concentrations (2013 -2015) Courtice WFCP(Upwind) Rundle Road(Downwind) AAQC j Averaging °HHRA Measurement Measurement Pollufanf Period Standard {pgJm') of Criteria (Ng/m3) %of Criteria N9/m' 2013 2014 2015 2018 2014 2015 2015 2014 2015 2013 2014 2015 Maximum 157.2 120.7 103.8 65.3 91.6 79.3 1 690 Minimum 0 0 0 22.8 17.5 15 0 D 0 9.5 13.3 11.5 #of Exceedances 0 0 D 0 D 0 Maximum 36.8 43.7 23,5 10.4 11.2 22.4 SCh 24 275 Minimum 0 0 0.0 13.4 15.9 8.5 0 0 0 3.8 4.1 8.1 #of Exceedances 0 0 D 0 D 0 Mean(Period) 4.4 4 2.7 1.2 1.8 2.0[A-,,--I 55I 29^ N/A e 7.3 9.3 NIA. 3.3 7.1 #of Exceedonces NIA® 0 D NIA e 0 0 Maximum 27 43.2 59.6 60.6 413 64.7 Minimum 1.8 0.2 0.2 0.6 0.2 0.2 24 28 c Mean 8.6 8.6 7.8 8.4 8.5 9.5 PM2s 98th Percentile° 21.5 22.3 27.3 21.7 21.1 28.4 #of Exceedances NIA E NIA E NIA E NIA E NIA E NIA E Mean(Periodf 8.4 8.6 7.7 8.4 8.5 9.5 Annual 10 F #of Exceedances N/A- N/A- N/A NIA NIA NIA c These PM2 . 5 values include the impacts of various contributors such as: Vehicles, agricultural activities, home heating . . . . Ambient Air and PM2 . 5 • DYEC Contribution toPM2.5 is modelled from Source Test results • Total Suspended Particles (TSP) includes all particulate matter including PMjO and PM2.5 • ECA limit for TSP is 9 mg/Rm3 • DYEC : Boiler # 1 — 0 . 62 mg/Rm3 • Boiler #2 — 0 .48 mg/Rm3 • DYEC modeled contribution to Particulate Matter is : 0 . 028pg/M3 Ambient and 2 . 5 • Canadian Ambient Air Quality Standard (CAAQS )-. 98th percentile 28pg/M3 Period Courtice Monitoring Station Rundle Road Monitoring Station � June 2013 - June 2014 (Year 1) 22.6 23.5 July 2014-June 2015 (Year 2) 23.4 26.6 July 2015- December 2015 26.8 25.7 National Acce S L-MMMMMM11 , AwarenessI,pr-A IR C arington Accessibility Advisory Committee What is National Access Week? RICKHANSEN Marin MotionWorld Tour Photo Courtesy of The Pick Hansen Foundation What is access? Intentions o Awareness Week ,`tip 'fi`.}.'y �� .�• ..J i Centre Photo Courtesy of Community Living Ontario Who needs accessibility? *Our elderly * Individuals with visible and invisible disabilities * Individuals with chronic illness * Individuals with brain injury • Individuals with intellectual disabilities * Families with young children * Everyone! What is accessibility? It involves making our environment easier to access for everyone • Mobility • Communication -- - - • Community -- What do We Do? • Review site plan applications for accessibility • Review municipal projects for accessibility • Respond to issues raised by members of the community on existing barriers, • Advise council on accessibility concerns • Ensure that accessibility is considered and remembered • Promote access and inclusion to the community Clarington 's Recent Achievements • Accessible fishing platform • Accessible mobile stage for outdoor events • Playground and park design • Improved access to trails • Accessibility to sandy beaches • Updated facilities with accessible features Looking Forward . . . � � \ - § . always ■ - ■ ■ - done ■ - _ - barriers Thank you Clarington Council ! 1 11 1 1a1 � 1 1 bLackbird - _ - - - - _ - infrastructure group bLackbird i - - - blackbird WHO WE ARE • In March, 2015, Ontario Ministry of Transportation (MTO) and Infrastructure Ontario (10) selected Blackbird Infrastructure 407 General Partnership (BBI) to design, build, finance and maintain Highway 407 East Phase 2. • BBI is comprised of two partners, each with decades of experience building and maintaining highways around the world. • Information about the Blackbird Constructors 407 General Partnership (BBC) is presented below. CINTRA INFRAESTRUCTURAS S.A. (CINTRA) and CRH CANADA GROUP INC. , and DUFFERIN CONSTRUCTION FERROVIAL AGROMAN (FERROVIAL) COMPANY(DUFFERIN) Cintra and Ferrovial are among the world's largest private CRH Canada Group Inc. is one of Canada's largest vertically developers of transportation infrastructure with more than integrated building materials and construction companies, 40 years experience in development and managing highways. manufacturing cement, aggregates and ready-mix concrete. Dufferin Construction Company,a division of CRH Canada Group Inc., is one of Ontario's leading construction firms with over 100 years experience building infrastructure in Ontario. PROVINCE OF ONTARIO PRIVATE SECTOR Ministry of Infrastructure Blackbird Blackbird Tranapnrtation Ontario PROJECT AGREEMENT Intrastructu re Construction (MTOi (IO) (BBI) (BBC) Responsibilities Responsibilities • • Land Acquisition Project Management Financing • Design Y Environmental Assessment &Deliver Communications/Consultation Construction • Initial Environmental Permits Project Compliance Construction Environmental& Quality Construction • Technical Review Quality Assurance Oversight Environmental Management • Operation&Maintenance of the. Traffic Management Overall Project Oversight Highway for 30 years . Utility Relocation • blackbird MAIN PROJECT ELEMENTS in f.rlstructure n Highway 407 East Phase 2 Regional Rd 3 Enniskillen Haydon _ x c 77 X j 34i ' WI p � _J Concession Rd 7 rn Tyrone v `, � o. Leskard 407 s DOLL It o •� o Hwy 35!115 C N c 11 W Salina Conc@ssion Rd 6 Q J'_ LKlrby P DOf_, Ganaska Rd Haton1S L O R (;{)rrlB Taunton Rd U--V C J 'Concession Rd 6 FT___ Taunton Rd_ C C V �1 418 cF -IIS ono TOL :y ' RI N Highway 407 East Project ae Phase 2 _r- Hwy 2 Phase 2A (Dec 2017) L ' 34 r 2 G e gh �, L 1i -- ® Phase 2S(Dec 2019) an Ile T Future Transitway Ointerchange Hwy 407 01 _ ` D Partial interchange - Greenbelt Port Darlington ,. • 22 km extension starting from 407 East at Harmony Road, in Oshawa, to Hwy 35/115, in Clarington • 10 km link to connect with Hwy 401 • 8 Interchanges including 2 Freeway-to-Freeway • >70 Structures (Bridges) • > 25 Culverts 1 \ \ 1 � \ � 1 ` 1 1 1 TRAFFIC DETOURS `t 7 Page 4 blackbird Courtice Rd . June to December 2016 CC)AstFLiCtC)FS 47 Courtice Rd @ Highway 401 IWW H 401 YVY S oh Service Poad r� 1Ar' p+YlY61!VBMiE .ri1F ors+rrplian daricet handle -•r" e.rw,t�r s6 � r Courtice Road �� apda, Tranlra�raerm l�)1Besna •Q x lane PBprdWdnd OF LYBnm Spml,e•mro Nmahem ramps; Sya'iflt3n[I mpmrement frac Opfian; •s meach Rrertianfmm naeNem rampsm wtysisshowel tOSC or bet4riorall marmeMs and both peak periods; •ILintain eaistl+g cnnuols r Cauurzl�dl E$ramys sM[aaraee�eut ag ramps; •s4CirNt 581,Yhs,*:aYfi ng yM4,Mti6fha highwaYre rrseRtre Hol[Itd irtertllasgevia Baseline60.' - , Uptiand �110.fNMMrn camps,WBMF wmfronlAlg pif nmpaatl 56 (L ' LEG9Ym threrq/,.,,preme n[pnde+,eath 4(ewoaWbearhvcirtl; � • [1156 nghtNm metre men6eMp NB pFmmp permitted: � F po4ble helFp OIIE-WAY!6•Fi1C �M prearyllcn [31 EO1 YV6ofi mmprampltaff hin;mhsm leF mnm '. bCtbe to BaEIGM a /dBERHaIE tBNflG Caunpr sewlleYprtxeh Rtl and detauelnasanA°�ry rely grgr9,.KB 80 •� 11YP lNE5 MOa6 (al cavG¢56Emergenn ud he barlMed bLapar'-.�- �Fri. �� tak sr�twdh pre•[n.BUarld e. Highway 2 . Temporary diversion 2 lane . Sept constructoFs 407 CP blackbird 2016 to Aug 2018 Hi hwa2-JeXistin - � ' -- . _ - blackbird Nash Rd . July and August 2016 LoeanoN E RC I 1 r r r 1,r2�1 # �5 y 4�1 0R©AD a +It r SpLINA ROAD - ' ��I y � s 06 S I ,•�a ln� - �{ �.....m �. .IL.-_:.- � �� rl �S _�}L_I� >� I �I •� ry y�� I. -5g rii JJ�-J �- � U 37 - W' ��i f f•� � �Sr L' - -- V •t U l to I L l 0 I r 'in HANCOCK ROAD _ � � �iANCCK ROAd A a ,� 'S NASH RadaCLOSED - y ❑ HANCOCK-SOLINA �. -a ---- , y l cJ 11.. UNLESS NOTED OTHERMSE.PLL SIGKS SHOULD 9E PLACEO AT 2.Om TO 4.0m 3 I t✓ I{ OFFSET FROMEDGE APPROXIMATE TO THE EDGE OF THE SIGN. 3. ALL SIGN LOCATIONS A 6 ARE AIA CAN BE ALUUSTED T9 ACCOMMODATE SRE AS APPROVED SY THE ENGINEER. COURTICE ROAD COURTICE ROAD c. ALL TC-aa SIGNS TO 6E INSTA ED PREFTRARLY is DAYS AND A MINIMUM OF 7 WORKING DAYS PRIOR TO THE START OF WORK. 90% SUBMITTAL NOT METRIC FOR REVIEW ONLY FCR IRUMON DIMENSIONS.ARE IN METRES blackbird M70 AN /OR MILLIMETRES 'l j b UNLESS OTHERWISE SHOWN '1 NY 407 EAST EXiENS1ON—PHASE 2 UR80 SYSTEMS _7D, � SEGMENT D1h DNERSION ' TRAFFIC CONTROL PIANS TEMPORARY ADVANCE INFORMATION SIGN(TC-94I SHEET 1 OF 2 N „y,��4�ti►'_ ��,4 r � -—to _ 1 Page 8 * /ti1� ► � i Page 9 blackbird ACCESSIBILITY CDAStFLiCtOFS • Regular meetings • Regulatory Agency Group, including representatives from agencies with mandates for environmental protection and approvals to obtain necessary permits and approvals and ensure federal and provincial ministries and other agencies are consulted. • Municipal Technical Advisory Group (MTAG) to address matters of interest to municipal engineering, planning, operations and emergency services staff providers. • OPG and other Stakeholders to ensure that our traffic management and construction progress do not impact them. • Inquiries at any point in the process in: • Website: 407eastphase2.ca • Call toll free: 1 (888) 860-2763 • Fax: (416) 586-1480blackbird • Email: info@407eastphase2.com 1k &itrasuuccur • Mail address: Blackbird Infrastructure (BBI) 400 Dundas Street East, Unit 2 1 (888) 860-2763 Whitby, Ont. L1N OK1 www.407eastphase2.ca �blackbir�d nfrastrwtId �Mqlb—F' P We are strongly committed to work to mitigate impacts to the communities affected by the project. 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