HomeMy WebLinkAboutGG Report 2016-05-09
General Government Committee
Report to Council
Report to Council Meeting of May 24, 2016
Subject: General Government Committee Meeting of Monday, May 9, 2016
Recommendations
:
1. Receive for Information
(a) 8.1
Minutes of the Newcastle Village Community Hall Board dated
March 15, 2016
(b) 8.2
Minutes of the Tyrone Community Centre dated April 20, 2016
(c) 8.3
Minutes of the Ganaraska Region Conservation Authority
dated April 21, 2016
(d) 8.4
Minutes of the Central Lake Ontario Conservation Authority
dated April 19, 2016
(e) 8.5
Jason Carrier – Request for Rainbow Painted Crosswalks
(f) 8.7
Melodee Smart, Administrative Assistant, Works Department,
The Regional Municipality of Durham – Durham/York Energy
From Waste Project – Submission of the 2015 Annual
Groundwater and Surface Water Monitoring Report
(g) 8.9
Melodee Smart, Administrative Assistant, Works Department,
The Regional Municipality of Durham – Durham/York Energy
From Waste Project – Submission of the Durham York Energy
from Waste Project, Third Party Independent Audit Report –
Operation Year 2015
(h) 8.8
Melodee Smart, Administrative Assistant, Works Department,
The Regional Municipality of Durham – Durham/York Energy
From Waste Project – Response to the Ministry of the
Environment and Climate Change Comments of April 13,
2016, Regarding the Durham York Energy Centre Annual
Report
Page 1
General Government Committee
Report to Council
(i) 8.6
Debi A. Wilcox, Regional Clerk/Director of Legislative
Services, The Regional Municipality of Durham – Proposed
Excess Soil Management Policy Framework, Ministry of the
Environment and Climate Change Environmental Bill of Rights
Registry #012-6065 (2016-J-9)
(j) 9.2
Brenda M. Brunt, Director of Corporate Services/Clerk,
Municipality of South Dundas – Rural Economic Development
(RED) Program
(k) CLD-018-16
Recording of “Declaration of Interest” in Minutes
(l) COD-008-16
Tourism Update, Strategy and Metrics
(m) FND-007-16
Building Permit Fees Annual Report For 2015
(n) FND-008-16
Financial Update as at March 31, 2016
2.
Linda Lowery and Ted Dionne, Heads Up Durham, Regarding Brain
Injury Awareness Month
That the delegation of Linda Lowery and Ted Dionne, Heads Up Durham, regarding
Brain Injury Awareness Month, be received with thanks.
3.
Dave Keys, Environmental Manager, Blackbird Constructors 407
General Partnership – Request for Exemption to Noise By-law
2007-071
That the exemption for Blackbird Constructors 407 General Partnership, regarding
the 407 East Phase 2 construction project, to the Municipality’s Noise By-law, from
June 1, 2016 to November 30, 2016, be approved.
4.
Jerica Doiron, Board Member, Pride Durham Inc. – Request for Flag
Raising
That the raising of the Pride Durham flag on May 30, 2016 to June 6, 2016, be
approved.
For Council Meeting of May 24, 2016 Page 2
General Government Committee
Report to Council
5.
Amanda Gubbels, Clerk/Deputy Administrator, Township of Warwick –
Physician Recruitment
That the following Municipality of Bluewater resolution, endorsed by the Township
of Warwick, regarding Physician Recruitment, be endorsed by the Municipality of
Clarington:
Whereas Ontario's growing and aging population is putting an increasing
strain on our publicly-funded health care system;
And Whereas since February 2015, the Ontario government has made an
almost 7% unilateral cut to physician services expenditures which cover all
the care doctors provide to patients - including cuts to programs which are
specifically designed to act as incentives for physicians to practice in rural
areas;
And Whereas the decisions Ontario makes today will impact patients' access
to quality care in the years to come and these cuts will threaten access to
the quality, patient-focused care Ontarians need and expect;
And Whereas Ontario in experiencing a growing rural population as retirees
move to the countryside;
And Whereas many rural municipalities in Ontario have formed physician
recruitment and retention committees and strategies to deal with the reality
of physician retirements and shortages;
And Whereas rural areas in Ontario are already at a distinct disadvantage in
recruiting family physicians due to a number of factors;
Now Therefore Be It Resolved that the Council of the Municipality of
Bluewater hereby requests that the Minister of Health and Long Term Care
reinstate incentives for physicians to practice in rural areas of Ontario, and
that the minister return to the table with Ontario's doctors and work together
through mediation-arbitration to reach a fair deal that protects the quality,
patient-focused care Ontario families deserve; and
That copies of this resolution be sent to the Premier of Ontario, the federal and
provincial Ministers of Health, the Ontario College of Physicians and Surgeons,
Municipality of Bluewater and Township of Warwick.
For Council Meeting of May 24, 2016 Page 3
General Government Committee
Report to Council
6.
J. & P. Leveque Bros. Haulage Ltd. – Request for Exemption to Noise
By law 2007-071
That the exemption for J. & P. Leveque Bros. Haulage Ltd., regarding the Ministry
of Transportation of Ontario’s request for a by-law exemption, for the project at the
Holt Road Interchange, to the Municipality’s Noise By-law 2007-071 from May 25,
2016 to August 1, 2016, be approved.
7.
Lambs Lane Reconstruction Public Information Centre
That Report EGD-024-16 be received; and
That all interested parties listed in Report EGD-024-16 and any delegations be
advised of Council’s decision.
8.
Sponsorship Request – Clarington Board of Trade and Office of
Economic Development
That Report CSD-009-16 be received;
That the sponsorship request for the Clarington Board of Trade and Office of
Economic Development, in the amount of $1250.00, be approved; and
That all interested parties listed in Report CSD-009-16 and any delegations be
advised of Council’s decision.
9.
Appointment to the Energy From Waste – Waste Management Advisory
Committee
That Report CLD-019-16 be received;
That John Hicks be appointed for a two-year term or until a successor is appointed,
from the Municipality of Clarington, to the Region of Durham’s Energy From Waste
– Waste Management Advisory Committee, in accordance with the Appointments to
Boards and Committees Policy; and
That all interested parties listed in Report CLD-019-16 and any delegations be
advised of Council’s decision.
For Council Meeting of May 24, 2016 Page 4
General Government Committee
Report to Council
10.
Visual Arts Centre Lease Renewal
That Report COD-007-16 be received;
That approval be granted for the Municipality to renew the lease agreement with the
Visual Arts in a form acceptable to the Municipal Solicitor in an amount of $2.00 per
year for a ten (10) year period commencing on May 12th, 2016 to May 11th, 2026;
That the Purchasing Manager be authorized to extend this 10 year lease
agreement for up to two additional five (5) year terms; and
That the Mayor and the Clerk be authorized to execute the necessary agreements.
11.
Joint Health and Safety Committee – 2015 Summary
That Report COD-009-16 be received; and
That Council endorse the updated Health and Safety Policy and Statement,
contained as Attachment #3 to Report COD-009-16.
12.
Jackman Road Reconstruction
That Report COD-010-16 be received;
That Bennington Construction Inc. with a total bid amount of $1,118,061.34 (net
H.S.T. Rebate), being the lowest compliant bidder meeting all terms, conditions and
specifications of Tender CL2016-2 be awarded the contract for road reconstruction
work on Jackman Road as required by the Engineering Services Department;
That the funds required for this project in the amount of $1,355,000.00 (net HST
Rebate), construction costs of $1,118,061.34, and other related costs such as
survey, design, contract administration, utilities relocations, materials testing and
contingencies of $236,938.66 be drawn from the following accounts:
Jackman Road Reconstruction 110- 32-330-83424-7401 $607,000.00
(2014 & 2015)
Boundary Road Rehabilitation (2015) 110-32-330-83435-7401 $ 28,000.00
Pebblestone Road Rehabilitation (2014) 110-32-330-83429-7401 $ 80,000.00
Durham Region’s Portion $640,000.00
For Council Meeting of May 24, 2016 Page 5
General Government Committee
Report to Council
13.
Multi-functional Digital Copiers
That Report COD-011-16 be received;
That the proposal received from Toshiba of Canada Limited being the most
responsive bidder meeting all terms, conditions and specifications of RFP2016-1,
be awarded the contract by the Purchasing Manager for the supply and
maintenance of Multi-functional Digital Copiers as required by the Municipality of
Clarington for a five year term. The estimated annual value of the contract is
approximately $65,162.12 (net HST Rebate); and
That the funds be drawn for the current operation budget account #
100-16-130-00000-7152.
14.
Confidential Verbal Report from Andrew Allison, Municipal Solicitor and
David Crome, Director of Planning Services, Regarding a Property
Matter – Potential Purchase
That Resolution #CGG-005-16, passed in Closed Session, be ratified.
For Council Meeting of May 24, 2016 Page 6