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Meeting:
Date:
Report #:
Subject:
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
GENERALPURPOSEANDADMINISTRATIONCOMMIT~# PI t., rOE
Res. #tCllf- "') )-00
JANUARY 17, 2000
FD-2-00
10.12.6
By-law #
CONSULTING FEES - CENTRALIZED DISPATCH
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration
Committee recommend to Council the following:
1.) THAT Report FD-2-00 is received.
2.) THAT funds in the amount of approximately $3,500 be allocated from the 1999
Contingency Fund Account Number 7007-X-298 for consulting work related to
human resource issues regarding a centralized Fire Department Dispatch.
3.) THAT funds also be allocated from the 1999 Contingency Fund Account Number
7007-X-298, in the amount of $7,000 for consulting work related to the technical
issues regarding a centralized Fire Department Dispatch; and
4.) THAT a further report be submitted to Committee, once the results of the
consultant's work is complete.
BACKGROUND
In 1999 discussions took place between the Chief Administrative Officers and Fire Chiefs
of the five lakeshore municipalities, regarding the feasibility of amalgamating the five
fire dispatch centres.
A committee consisting ofthe five Chief Administrative Officers and five Fire Chiefs
was formed to investigate the viability of this venture.
Continued. . . . . .
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FD-2-00
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The committee looked at two proposals for replacing the existing manner of doing
business.
1.) A joint centre with the Durham Regional Police; and
2.) A joint venture consisting of one dispatch centre with the five lakeshore fire
departments.
Both proposals will require considerable work in the human resource area and how it
will affect the five collective agreements now in place, and from a technical aspect
Initial investigation related to the technical aspect has resulted in concerns associated
with the system being utilized by the Durham Regional Police and its capability of
providing the fire service what it requires for efficient operations.
What has been decided by the committee is to send out a Request for Proposal (RFP) to
have a consultant, familiar with the radio systems being considered, investigate the
technical and financial requirements of the aforementioned proposals. It is anticipated
the RFP will be back in late January and the costs for the study will be approximately
$35,000, to be shared by the five lakeshore municipalities.
With regard to the human resources aspect, the committee is aware that consultations
will be required with the various firefighter associations. What is required initially is to
have a detailed review conducted of the agreements to see if the idea of an amalgamated
dispatch centre is both feasible and attainable.
Initial discussions took place with William LeMay of the law firm Hicks, Morley,
Hamilton, Stewart, and Storie. These initial discussions related to reviewing the
agreements and determining if an amalgamated dispatch was feasible, and what options
could be considered,
The estimated costs for Mr. LeMay's work is $16,000 plus G.S.T, and mileage or
approximately $3,500 per municipality.
COMMENTS
Prior to any formal consideration and talks taking place, it must be determined if the
proposal is feasible from a human resources, collective agreement aspect, as well as the
technical aspect
Changes and upgrades to Clarington's Fire Dispatch and radio equipment are required,
which was the subject of report FD-11-99 of June 7,1999. The technical study will
review the options presented, how the changes will be attained, and the related cost
Continued. ...
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RECOMMENDATIONS
It is respectfully recommended that report FD-2-00 is received and that funds for the two
studies are allocated from Contingency Account 7007-X-298.
Respectfully submitted,
Reviewed by,
Gv~-~
Franklin Wu,
Chief Administrative Officer.
Me/sr
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