HomeMy WebLinkAbout2016-05-09
General Government Committee
Minutes
May 9, 2016
Minutes of a meeting of the General Government Committee held on Monday, May 9,
2016 at 9:30 AM in the Council Chambers.
Present Were: Mayor A. Foster, Councillor S. Cooke, Councillor R. Hooper, Councillor
J. Neal, Councillor W. Partner, Councillor C. Traill, Councillor W. Woo
Staff Present: A. Allison, S. Brake, T. Cannella, J. Caruana, D. Crome arrived at
12:59 PM, M. Marano, N. Taylor, G. Weir, J. Gallagher, B. Radomski,
M. Chambers
1 Call to Order
Mayor Foster called the meeting to order at 9:30 AM.
2 New Business – Introduction
Councillor Neal added a New Business item, regarding train whistles, to the New
Business – Consideration section of the agenda.
3 Adopt the Agenda
Resolution #GG-269-16
Moved by Councillor Woo, seconded by Councillor Hooper
That the Agenda be adopted as presented, with the addition of the New Business item
regarding train whistles.
Carried
4 Disclosures of Pecuniary Interest
There were no disclosures of pecuniary interest stated at this meeting.
5 Announcements
Members of Council announced upcoming community events and matters of community
interest.
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General Government Committee
Minutes
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6 Adoption of Minutes of Previous Meeting
Resolution #GG-270-16
Moved by Councillor Hooper, seconded by Councillor Cooke
That the minutes of the regular meeting of the General Government Committee meeting
held on April 18, 2016, be approved.
Carried
7 Delegations
7.1 Linda Lowery and Ted Dionne, Heads Up Durham, Regarding Brain Injury
Awareness Month
Linda Lowery and Ted Dionne, Heads Up Durham, were present regarding Brain Injury
Awareness Month. They made a verbal presentation to accompany an electronic
presentation. Ms. Lowery provided background information regarding her personal
experiences with brain injuries. She reviewed the definitions of a traumatic brain injury
and a concussion. Ms. Lowery continued by explaining how Heads Up Durham was
created. She added that a brain injury is a silent epidemic and reviewed statistics on
brain injuries and the impact on our community. Mr. Dionne reviewed some of the
causes of brain injuries. He highlighted the vision, mission and three main goals of
Heads Up Durham. Mr. Dionne added that Heads Up Durham is continuously looking to
promote prevention and enhance support for people with brain injuries.
Suspend the Rules
Resolution #GG-271-16
Moved by Councillor Hooper, seconded by Councillor Cooke
That the Rules of Procedure be suspended to allow the delegation of Linda Lowery and
Ted Dionne, to be extended for an additional two minutes.
Carried
Ms. Lowery reviewed the Heads Up Durham Steering Committee members, Community
Champions, and the Heads Up Durham Social Media outlets. She continued by
highlighting upcoming events for 2016 and noted that the goal of Heads Up Durham is
to assist with the safe return to sports, returning to learn, and returning to life. Ms.
Lowery concluded by explaining that brain injuries are preventable with increased
awareness.
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General Government Committee
Minutes
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Resolution #GG-272-16
Moved by Councillor Traill, seconded by Councillor Woo
That the delegation of Linda Lowery and Ted Dionne, Heads Up Durham, regarding
Brain Injury Awareness Month, be received with thanks.
Carried
7.2 Melvin Ramcharitar, Construction Manager, Blackbird Constructors 407
General Partnership, Regarding a Noise By-law Exemption Request
Melvin Ramcharitar, Construction Manager, Blackbird Constructors 407 General
Partnership, was present regarding a noise by-law exemption request. Mr. Ramcharitar
provided background information on the project and the location of the construction. He
noted that this exemption is for an earth moving operation. Mr. Ramcharitar explained
that approximately 15 houses will be affected by this project. He added that a Blackbird
Constructors representative will meet with each of the residents and will be given a
personal cell phone number should they have any issues or concerns. Mr. Ramcharitar
noted the cross roads that will be affected by this work. He continued by explaining that
construction was affected by the mild winter and they are being proactive with the earth
moving operation. Mr. Ramcharitar added that they are trying to reduce this operation
from three to two years. He concluded by noting that Blackbird Constructors has
attended Agricultural Advisory Committee meetings to address and answer any
questions of the Committee and local farmers.
Alter the Agenda
Resolution #GG-273-16
Moved by Councillor Woo, seconded by Councillor Cooke
That the Agenda be altered to consider Communication Item 9.4 from Dave Keys,
Environmental Manager, Blackbird Constructors 407 General Partnership regarding a
request for exemption to Noise By-law 2007-071, at this time.
Carried
9.4 Dave Keys, Environmental Manager, Blackbird Constructors 407 General
Partnership – Request for Exemption to Noise By-law 2007-071
Resolution #GG-274-16
Moved by Councillor Woo, seconded by Councillor Cooke
That the exemption for Blackbird Constructors 407 General Partnership, regarding the
407 East Phase 2 construction project, to the Municipality’s Noise By-law, from June 1,
2016 to November 30, 2016, be approved.
Carried
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Minutes
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8 Communications - Receive for Information
8.1 Minutes of the Newcastle Village Community Hall Board dated March 15,
2016
8.2 Minutes of the Tyrone Community Centre dated April 20, 2016
8.3 Minutes of the Ganaraska Region Conservation Authority dated April 21,
2016
8.4 Minutes of the Central Lake Ontario Conservation Authority dated April 19,
2016
8.5 Jason Carrier – Request for Rainbow Painted Crosswalks
8.7 Melodee Smart, Administrative Assistant, Works Department, The Regional
Municipality of Durham – Durham/York Energy From Waste Project –
Submission of the 2015 Annual Groundwater and Surface Water Monitoring
Report
8.9 Melodee Smart, Administrative Assistant, Works Department, The Regional
Municipality of Durham – Durham/York Energy From Waste Project –
Submission of the Durham York Energy from Waste Project, Third Party
Independent Audit Report – Operation Year 2015
Resolution #GG-275-16
Moved by Councillor Neal, seconded by Councillor Woo
That Communication Items 8.1 to 8.9 be received for information, with the exception of
Items 8.6 and 8.8.
Carried
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8.8 Melodee Smart, Administrative Assistant, Works Department, The Regional
Municipality of Durham – Durham/York Energy From Waste Project –
Response to the Ministry of the Environment and Climate Change
Comments of April 13, 2016, Regarding the Durham York Energy Centre
Annual Report
Resolution #GG-276-16
Moved by Councillor Neal, seconded by Councillor Woo
That Communication Item 8.8 from Melodee Smart, Administrative Assistant, Works
Department, The Regional Municipality of Durham – Durham/York Energy From Waste
Project regarding a response to the Ministry of the Environment and Climate Change
Comments of April 13, 2016, regarding the Durham York Energy Centre Annual Report,
be received for information.
Carried
8.6 Debi A. Wilcox, Regional Clerk/Director of Legislative Services, The Regional
Municipality of Durham – Proposed Excess Soil Management Policy
Framework, Ministry of the Environment and Climate Change Environmental
Bill of Rights Registry #012-6065 (2016-J-9)
Resolution #GG-277-16
Moved by Councillor Hooper, seconded by Councillor Cooke
That Communication Item 8.6 from Debi A. Wilcox, Regional Clerk/Director of
Legislative Services, The Regional Municipality of Durham, regarding the Proposed
Excess Soil Management Policy Framework, Ministry of the Environment and Climate
Change Environmental Bill of Rights Registry #012-6065, be received for information.
Carried
9 Communications – Direction
9.1 Jerica Doiron, Board Member, Pride Durham Inc. – Request for Flag Raising
Resolution #GG-278-16
Moved by Councillor Woo, seconded by Councillor Partner
That the raising of the Pride Durham flag on May 30, 2016 to June 6, 2016, be
approved.
Carried
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9.2 Brenda M. Brunt, Director of Corporate Services/Clerk, Municipality of South
Dundas – Rural Economic Development (RED) Program
Resolution #GG-279-16
Moved by Councillor Neal, seconded by Councillor Cooke
That Communication Item 9.2 from Brenda M. Brunt, Director of Corporate
Services/Clerk, Municipality of South Dundas regarding the Rural Economic
Development (RED) Program, be received for information.
Carried
9.3 Amanda Gubbels, Clerk/Deputy Administrator, Township of Warwick –
Physician Recruitment
Resolution #GG-280-16
Moved by Councillor Hooper, seconded by Councillor Woo
That the following Municipality of Bluewater resolution, endorsed by the Township of
Warwick, regarding Physician Recruitment, be endorsed by the Municipality of
Clarington:
Whereas Ontario's growing and aging population is putting an increasing strain
on our publicly-funded health care system;
And Whereas since February 2015, the Ontario government has made an almost
7% unilateral cut to physician services expenditures which cover all the care
doctors provide to patients - including cuts to programs which are specifically
designed to act as incentives for physicians to practice in rural areas;
And Whereas the decisions Ontario makes today will impact patients' access to
quality care in the years to come and these cuts will threaten access to the
quality, patient-focused care Ontarians need and expect;
And Whereas Ontario in experiencing a growing rural population as retirees
move to the countryside;
And Whereas many rural municipalities in Ontario have formed physician
recruitment and retention committees and strategies to deal with the reality of
physician retirements and shortages;
And Whereas rural areas in Ontario are already at a distinct disadvantage in
recruiting family physicians due to a number of factors;
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Now Therefore Be It Resolved that the Council of the Municipality of Bluewater
hereby requests that the Minister of Health and Long Term Care reinstate
incentives for physicians to practice in rural areas of Ontario, and that the
minister return to the table with Ontario's doctors and work together through
mediation-arbitration to reach a fair deal that protects the quality, patient-focused
care Ontario families deserve; and
That copies of this resolution be sent to the Premier of Ontario, the federal and
provincial Ministers of Health, the Ontario College of Physicians and Surgeons,
Municipality of Bluewater and Township of Warwick.
Carried
9.4 Dave Keys, Environmental Manager, Blackbird Constructors 407 General
Partnership – Request for Exemption to Noise By-law 2007-071
Communication Item 9.4 was considered earlier in the meeting after the delegation
portion of the agenda.
9.5 J. & P. Leveque Bros. Haulage Ltd. – Request for Exemption to Noise By law
2007-071
Resolution #GG-281-16
Moved by Councillor Woo, seconded by Councillor Cooke
That the exemption for J. & P. Leveque Bros. Haulage Ltd., regarding the Ministry of
Transportation of Ontario’s request for a by-law exemption, for the project at the Holt
Road Interchange, to the Municipality’s Noise By-law 2007-071 from May 25, 2016 to
August 1, 2016, be approved.
Carried
Recess
Resolution #GG-282-16
Moved by Councillor Partner, seconded by Councillor Traill
That the Committee recess for 10 minutes.
Carried
The meeting reconvened at 10:45 AM with Councillor Neal in the Chair.
10 Presentations
No Presentations
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11 Engineering Services Department
11.1 EGD-023-16 Proposed Amendments to Traffic and Parking By-law 2014-059
Regarding Parking on the Boulevard of Corner Lots
Resolution #GG-283-16
Moved by Mayor Foster, seconded by Councillor Cooke
That Report EGD-023-16, Proposed Amendments to Traffic and Parking By-law
2014-059 Regarding Parking on the Boulevard of Corner Lots, be tabled until the May
30, 2016 General Government Committee meeting.
Carried
11.2 EGD-024-16 Lambs Lane Reconstruction Public Information Centre
Resolution #GG-284-16
Moved by Councillor Hooper, seconded by Mayor Foster
That Report EGD-024-16 be received; and
That all interested parties listed in Report EGD-024-16 and any delegations be advised
of Council’s decision.
Carried
12 Operations Department
No Reports for this section of the Agenda.
13 Emergency and Fire Services Department
No Reports for this section of the Agenda.
Councillor Hooper chaired this portion of the meeting.
14 Community Services Department
14.1 CSD-009-16 Sponsorship Request – Clarington Board of Trade and Office
of Economic Development
Resolution #GG-285-16
Moved by Councillor Partner, seconded by Councillor Woo
That Report CSD-009-16 be received;
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That the sponsorship request for the Clarington Board of Trade and Office of Economic
Development, in the amount of $1250.00, be approved; and
That all interested parties listed in Report CSD-009-16 and any delegations be advised
of Council’s decision.
Carried
Councillor Traill chaired this portion of the meeting.
15 Municipal Clerk’s Department
15.1 CLD-018-16 Recording of “Declaration of Interest” in Minutes
Resolution #GG-286-16
Moved by Councillor Hooper, seconded by Mayor Foster
That Report CLD-018-16 be received for information.
Carried
15.2 CLD-019-16 Appointment to the Energy From Waste – Waste Management
Advisory Committee
Resolution #GG-287-16
Moved by Mayor Foster, seconded by Councillor Cooke
That Report CLD-019-16 be received;
That the vote be conducted to appoint one citizen representative for a two-year term or
until a successor is appointed, from the Municipality of Clarington, to the Region of
Durham’s Energy From Waste – Waste Management Advisory Committee, in
accordance with the Appointments to Boards and Committees Policy; and
That all interested parties listed in Report CLD-019-16 and any delegations be advised
of Council’s decision.
Carried
The following appointment was made in accordance with the voting process outlined in
the Council Appointments to Boards and Committees Policy, for the Energy from Waste
– Waste Management Advisory Committee for a two-year term or until a successor is
appointed, from the Municipality of Clarington:
John Hicks
Mayor Foster chaired this portion of the meeting.
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16 Corporate Services Department
16.1 COD-007-16 Visual Arts Centre Lease Renewal
Resolution #GG-288-16
Moved by Councillor Cooke, seconded by Councillor Woo
That Report COD-007-16 be received;
That approval be granted for the Municipality to renew the lease agreement with the
Visual Arts in a form acceptable to the Municipal Solicitor in an amount of $2.00 per
year for a ten (10) year period commencing on May 12th, 2016 to May 11th, 2026;
That the Purchasing Manager be authorized to extend this 10 year lease agreement for
up to two additional five (5) year terms; and
That the Mayor and the Clerk be authorized to execute the necessary agreements.
Carried
16.2 COD-008-16 Tourism Update, Strategy and Metrics.
Resolution #GG-289-16
Moved by Councillor Hooper, seconded by Councillor Cooke
That Report COD-008-16 be received for information.
Carried
16.3 COD-009-16 Joint Health and Safety Committee – 2015 Summary
Resolution #GG-290-16
Moved by Councillor Hooper, seconded by Councillor Cooke
That Report COD-009-16 be received; and
That Council endorse the updated Health and Safety Policy and Statement, contained
as Attachment #3 to Report COD-009-16.
Carried
16.4 COD-010-16 Jackman Road Reconstruction
Resolution #GG-291-16
Moved by Councillor Hooper, seconded by Councillor Neal
That Report COD-010-16 be received;
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That Bennington Construction Inc. with a total bid amount of $1,118,061.34 (net H.S.T.
Rebate), being the lowest compliant bidder meeting all terms, conditions and
specifications of Tender CL2016-2 be awarded the contract for road reconstruction work
on Jackman Road as required by the Engineering Services Department;
That the funds required for this project in the amount of $1,355,000.00 (net HST
Rebate), construction costs of $1,118,061.34, and other related costs such as survey,
design, contract administration, utilities relocations, materials testing and contingencies
of $236,938.66 be drawn from the following accounts:
Jackman Road Reconstruction 110- 32-330-83424-7401 $607,000.00
(2014 & 2015)
Boundary Road Rehabilitation (2015) 110-32-330-83435-7401 $ 28,000.00
Pebblestone Road Rehabilitation (2014) 110-32-330-83429-7401 $ 80,000.00
Durham Region’s Portion $640,000.00
Carried
16.5 COD-011-16 Multi-functional Digital Copiers
Resolution #GG-292-16
Moved by Councillor Neal, seconded by Councillor Woo
That Report COD-011-16 be received;
That the proposal received from Toshiba of Canada Limited being the most responsive
bidder meeting all terms, conditions and specifications of RFP2016-1, be awarded the
contract by the Purchasing Manager for the supply and maintenance of Multi-functional
Digital Copiers as required by the Municipality of Clarington for a five year term. The
estimated annual value of the contract is approximately $65,162.12 (net HST Rebate);
and
That the funds be drawn for the current operation budget account #
100-16-130-00000-7152.
Carried
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17 Finance Department
17.1 FND-007-16 Building Permit Fees Annual Report For 2015
Resolution #GG-293-16
Moved by Councillor Neal, seconded by Councillor Woo
That Report FND-007-16 be received for information.
Carried
17.2 FND-008-16 Financial Update as at March 31, 2016
Resolution #GG-294-16
Moved by Councillor Hooper, seconded by Councillor Cooke
That Report FND-008-16 be received for information.
Carried
Recess
The Committee recessed at 11:55 AM for their one hour scheduled break as per the
Procedural By-law.
18 Solicitor’s Department
No Reports for this section of the Agenda.
19 Chief Administrative Office
No Reports for this section of the Agenda.
20 New Business – Consideration
20.1 Train Whistles
Resolution #GG-295-16
Moved by Councillor Neal, seconded by Councillor Traill
That Staff be directed to provide a report to Committee, by September, 2016, as to
whether any changes could be made to the train whistle policy in conjunction with
upgrades to crossings.
Motion Lost
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General Government Committee
ClaringtwiMinutes
May 9, 2016
21 Unfinished Business
None
22 Confidential Reports
22.1 Confidential Verbal Report from Andrew Allison, Municipal Solicitor and
David Crome, Director of Planning Services, Regarding a Property Matter—
Potential Purchase
Closed Session
Resolution #GG-296-16
Moved by Councillor Cooke, seconded by Councillor Hooper
That, in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the
meeting be closed for the purpose of discussing a proposed or pending acquisition or
disposition of land by the municipality of local board.
Carried
Rise and Report
The meeting resumed in open session at 2:26 PM with Mayor Foster in the Chair.
Mayor Foster advised that one item was discussed in "closed" session in accordance
with Section 239(2) of the Municipal Act, 2001 and one resolution was passed to
provide direction to staff.
23 Adjournment
Resolution #GG-297-16
Moved by Councillor Partner, seconded by Councillor Woo
That the meeting adjourn at 2:27 PM.
Carried
Ma Deputy Clerk
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