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HomeMy WebLinkAboutCSD-03-04 REPORT 1/3 Clw:mgton REPORT COMMUNITY SERVICES DEPARTMENT f-)t"'1 Meeting: Council Date: March 22, 2004 Resolution #:C- /6/- b'! Report #: CSD-03-04 File#: By-law #: Subject: NAMING OF MUNICIPAL BUILDINGS/FACILITIES POLICY Recommendations: It is respectfully recommended that Council approve the following: 1. THAT Report # CSD-03-04 be received; 2. THAT the new policy (Attachment #3 to Report CSD-03-04) for naming of municipal buildings/facilities be approved; 3. THAT the Policy Regarding Memorial Tributes (Attachment #2 to Report CSD-03-04) be repealed; 4. THAT the name "Sarah Jane Williams Heritage Centre", as recommended by the Clarington Museums and Archives Board for the building at 62 Temperance Street be approved; and 5. THAT the Clarington Museums and Archives Board be advised of Council's decision. Submitted by: Jo h P. Caruana ctor of Community Services Reviewed by:' /~ ~ ('-1~ Franklin Wu Chief Administrative Officer JPCIJM CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET. BOWMANVILLE. ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-5506 REPORT NO. CSD-Q3-Q4 PAGE 2 1.0 BACKGROUND 1.1 At the Council Meeting on January 19, 2004, Council passed a resolution referring Item D-6 (Attachment #1) to staff. This item was correspondence received from Martha Rutherford Conrad, Administrator, Clarington Museums and Archives seeking permission from Council to allow the Clarington Museum Transitional Board to provide a name for the building at 62 Temperance Street, which would require the development of a Name Selection Committee. 1.2 Staff, through its review, identified an existing municipal policy - Policy Regarding Memorial Tributes (Attachment #2). This policy deals specifically with memorial tributes, therefore, a more comprehensive policy for naming of municipal buildingslfacilities is being proposed to meet the demands of on-going growth in our community. The recommended policy (Attachment #3) proposes to standardize criteria and provide a process for naming all future municipal buildings/facilities. Existing policies for naming streets and parks currently exists with the Planning and Engineering Departments respectively, making the Policy Regarding Memorial Tributes redundant. 1.3 In developing the recommended policy, staff undertook a review of similar policies from six other municipalities namely, City of Oshawa, City of Burlington, City of Peterborough, City of London, Town of Milton and Town of Markham. Consideration of all the criteria included in the various policies went into the development of the recommended policy that shall serve Clarington well into the futu re. 1.4 Further correspondence from Martha Rutherford Conrad was received on February 25, 2004 notifying staff that the Clarington Museums and Archives Board had passed a motion proposing the building at 62 Temperance Street be named "Sarah Jane Williams Heritage Centre". Furthermore, staff was advised that the official opening of the building is scheduled for April 3, 2004 and the Board would like to announce the name of the building at the opening. 2.0 NAMING OF MUNICIPAL BUILDINGS/FACILITIES POLICY PROCESS 2.1 The purpose of the recommended policy is to provide Council with criteria and procedures for naming of municipal buildings/facilities. 2.2 It is further noted that the implementation of the recommended policy will be a function of the Municipal Clerk's Department who will receive recommendations using the "Nomination for Naming Municipal BuildingslFacilities Form" (Attachment #4) and forward any recommendations for final approval through a report to Council. In order to advise residents that the Municipality is seeking names, a notice will be published in the local paper. REPORT NO. CSD-03-04 PAGE 3 2.3 The Municipal Clerk's Department has been consulted and is in agreement with assuming this responsibility. 3.0 NAMING OF 62 TEMPERANCE STREET 3.1 The name "Sarah Jane Williams Heritage Centre" has been submitted by the Clarington Museum and Archives Board. In 1961, Sarah Jane Williams was instrumental in establishing the Bowmanville Museum by providing the necessary funds to purchase the property at 37 Silver Street. Further, in 1963 Sarah Jane Williams, at the request of the town, amended her bequest permitting the land at 62 Temperance Street to be used to build a public library in the downtown core. (See Sarah Jane Williams Biography - Attachment # 5) 3.2 This name meets the following criteria as laid out in the recommended policy: 0' Municipal buildings/facilities, either new or existing, must be named to recognize individual(s) or an organization(s) having made a significant contribution to public life and well being of the Municipality of Clarington, the Province or the Country, or to recognize significant local geographical or historical features/events. Elementslcomponents of the buildings/facilities may also be named according to this policy. 0' The contribution of an individuallgroup must be well documented and broadly acknowledged within the Municipality of Clarington before the name may be used. 0' Names of individuals or groups who have donated moneylland towards the purchase or development of the buildinglfacility may be used. Interested party to be advised of Council decision: Martha Rutherford Conrad, Administrator Clarington Museums and Archives P.O. Box 188, 37 Silver Street Bowmanville, Ontario L 1 C 3K9 ATTACHMENT #1 TO REPORT #CSD-03-04 Clarington Mu!~umz and Tlrehiv~ P.O. Box 188.37 SilvcrSIreel BowmanvilleON LlC 3K9 (905)623-2734 email: bnM:hin@durl1am.net 10 November 2003 Mayor and Councillors 40 Temperance Street Bowmanville ON LIC 3A6 To Mayor and Councillors, The Clarington Museum Transitional Board has approved their Schedule of Events for 2004. Several of the events are scheduled to take place in the building at 62 Temperance Street including the StarLab which will be visiting from the Royal Ontario Museum. It was noted during this process that the Board can only identify this site using its civic address which is not an appealing location descriptor. The Board would like to set up a Name Selection Committee to provide that building with an ..pplopriate name to help direct the public to that site for an event. To that end. on October 22nd, 2003, the Clarington Museum Transitional Board passed the following resolution for consideration by Council. THAT the Clarington Museum Transitional Board requests permission from Council to provide a name for the building at 62 Temperance Street. Regards Martha Rutherford Conrad Administrator Clarington Museums ahd Archives .cc Clarington Museum Transitional Board ATTACHMENT #2 TO REPORT #CSD-03-04 REPORT #4 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT ON: Memorial Date: October 26 1998 File # A..-:8. I'i r:: Res. #C -7<?3/'1'i? Meeting: Council Report #: Admin-16-98 FILE#: By-law # Subject: Policy Regarding Memorial Tributes Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report Admin 16-98 be received ; 2. THAT Council approves the attached policy for recognition of individuals in memoriam. 3. THAT the offer by the Developers of Liberty Village in Bowmanville, to dedicate a road within in their next plan of subdivision to the memory of the late Carson Elliott, be accepted, conditional on the name being accepted through the Region registry process, with thanks; and 4. THAT Mr. Viv Woolford, and any other delegations listed for this issue at the meeting of September 14,1998, be advised of Council's decision. Background: 1.0 On September 14, 1998, by resolution #C-700-98 Council directed that the Chief Administrative Officer bring forward a policy to commemorate with some type of memorial, individuals who have made a significant contribution to the Municipality. In particular, the delegation of Mr. Viv Wolford, was requesting that Council recognize the late Carson Elliott. 1.1 The Municipality presently has no policy to commemorate or recognize individuals or members of Councilor the community who made a significant contribution to the Municipality and who has passed away. Council has dealt with requests of these types over the years in an inconsistent manner and it was therefore Council's request to have the Chief Administrative Officer develop a standard policy for memorial tributes. 1.2 It is recommended that the following policies, as detailed on Attachment #1. be approved to pay tribute to individuals based on the following three criteria: a) Members of Council b) Members of the Community at Large c) National Tributes or Recognition of Royalty 2.0 In order to respond to the request for recognition of the late Carson Elliott, for his contribution to the community through the role of past Councillor and by his dedication to numerous charities, it is recommended that a street be named after him. The developer of Liberty Village, Mr. S. Montemarano has spoken with the Chief Administrative Officer. and he is prepared to name a REPORT NO.: ADMIN. 16-98 PAGE 2 street with their approved plan of subdivision, with the approval of Council. The Planning Department is investigating the name with the Region to ensure there is not a duplicate name in the current Regional registry, therefore provided that there is an unnamed street available, it is recommended that this offer be accepted. 4.0 It is recommended that the suggestions made by the delegation at the meeting of September 14. 1998 be left with the private sector, ie the Santa Claus Parade Committee. the suggestion of a dinner recognition etc. Respectfully submitted, 1JJ.(.\(:l/ l Y --,-,;---------------------------- W.H. Stockwell, Chief Administrative Officer. REPORT NO.: ADMIN. 16-98 PAGE 3 Attachment # 1 to Report Admin.-16-98 POLICY REGARDING MEMORIAL TRIBUTES A) MEMBERS OF COUNCIL: Mavors: recognize past or present Mayors by the naming of a facility. Councillors Deceased Durino Term of Office/or Deceased in First Term After Leavino Office: may be recogniZed upon request, by the naming of a street or a park within the Municipality. B) MEMBERS OF THE COMMUNITY AT LARGE Members of the Community At Laroe: recognition on an ad-hoc basis by Council, as requests are received, by the naming of any park, street or facility, based on the length and degree of service to the community. C) NATIONAL TRIBUTES/RECOGNITION OF ROYALTY Nationally recognized individuals, such as Terry Fox, and recognition of Royalty through visits to Municipally hosted events, may be recognized by the naming of a street, park, or facility. STREET NAMES: The suggestion of any street names will be processed in conjunction with the Planning Department's registry and street naming process. FUNDS: Funds required to implement recognition memorial tributes will be budgeted in any given year that the tribute is anticipated, and otherwise may be drawn from the Unclassified Administration Receptions and Tributes account. INITIATION: Requests will be considered by Council on an as requested basis. Interested parties are to be notified of Council's decision. ATTACHMENT #3 TO REPORT #CSD-03-04 MUNICIPALITY OF CLARINGTON NAMING OF MUNICIPAL BUILDINGS/FACILITIES POLICY PURPOSE The purpose of naming municipal buildings/facilities is to provide identification, foster community pride and provide an opportunity to recognize significant leadership within our community. IMPLEMENTATION The policy establishes a process that will assist Council in approving names of new and existing municipal buildings/facilities. The implementation is the function of the Municipal Clerk's Department who will receive the nomination, exercise due diligence and research additional background information, if warranted, and prepare a report to Council for final approval. All names submitted will be considered but preference will be given to submissions that meet the criteria. CRITERIA 1. Municipal buildings/facilities, either new or existing, must be named to recognize individual(s) or an organization(s) having made a significant contribution to public life and well being of the Municipality of Clarington, the Province or the Country, or recognize significant local geographical or historical features/ events. Elements/components of the buildings/facilities may also be named according to this policy. 2. Names shall be chosen based on the following criteria: a) The contribution of an individual/group must be well documented and broadly acknowledged within the Municipality of Clarington before the name may be used. b) Names of individuals or groups who have donated money/land towards the purchase or development of a building/facility may be used. c) Names may recognize local history (people, events, etc.) or cultural diversity (aboriginal, pioneer, ethnic). d) Names may reflect the service, function or programming of the building. e) Names may make reference to the neighborhood, area or street on which the building is located and can take into consideration any naming themes in the area. f) Names of living political figures shall not be used. g) Names shall not insinuate any political affiliation. h) Names shall not duplicate or sound similar to existing municipally-owned assets. i) Names which are cumbersome should be avoided. j) Names which are discriminatory/derogatory in terms of race, sex, colour or creed will not be considered. PROCESS 1. Anyone submitting a name to be considered for a municipal building/facility must complete a "Naming of Municipal BuildingslFacilities Nomination Form". 2. Each nomination must be submitted in writing to the Municipal Clerk's Department using the "Naming of Municipal BuildingslFacilities Nomination Form". All nominations shall be accompanied by background information with the reason supporting the nomination, a biography (if applicable) and letter from the grouplindividual or hislher next-of-kin giving permission to proceed with the request. 3. Upon receiving a nomination, the Municipal Clerk's Department will exercise due diligence in researching and provide additional background information including checks and balances, if warranted, as to the merits of the nomination and then prepare a report to Council. The report will identify the criteria in the policy which supports the request being considered for approval. 4. Council will consider each nomination. Approval will be based on the nominations meeting the criteria as laid out in the Naming of Municipal BuildingslFacilities Policy. 5. Upon approval of the nomination, the nominator as well as the individual/group or next-of-kin will be advised of Council's decision. ATTACHMENT # 4 TO REPORT #CSD-03-04 MUNICIPALITY OF CLARINGTON NAMING OF MUNICIPAL BUILDINGS/FACILlTIES NOMINATION FORM Nominator's Information: Name Address City Province Postal Code Telephone ( ) Proposed Name: Check accompanying documents o Background Information (reason supporting request) o Biography (include information such as: given name, date of birth/death, place of birthldeath, contributions, awards, achievements, history of nominee etc.) o Letters of permission signed from nominee(s) or next-of-kin Name is to be used for: (Provide details such as locationladdress of building) Policy Statement: Municipal buildings/facilities, either new or existing, must be named to recognize individual(s) or an organization(s) having made a significant contribution to public life and well being of the Municipality of Clarington, the Province or the Country, or to recognize significant local geographical or historical features/events. Elements/components of the buildings/facilities may also be named according to this policy. , , Criteria Met: (Please check one or more boxes) o The contribution of an individuallgroup must be well documented and broadly acknowledged within the Municipality of Clarington before the name may be used. o Names of individuals or groups who have donated moneylland towards the purchase or development of a buildinglfacility may be used. o Names may recognize local history (people, events, etc.) or cultural diversity (aboriginal, pioneer, ethnic). o Names may reflect the service, function or programming of the building. o Names may make reference to the neighborhood, area or street on which the building is located and can take into consideration any naming themes in the area. Nominator's Signature Date For Office Use Only: o Names of living political figures shall not be used. o Names shall not insinuate any political affiliation. o Names shall not duplicate or sound similar to existing municipal buildings/facilities. o Names which are cumbersome should be avoided. o Names which are discriminatory/derogatory in terms of race, sex, colour or creed will not be considered. Municipal Clerk's Department Date Personal information on this form is collected in accordance with the Municipal Freedom of Information and Protection of Privacy Act. Any questions pertaining to the collection should be forwarded to the Municipal Clerk. Municipality of Clarington, 40 Temperance Street, Bowmanville, Ontario L 1 C 3A6 Phone 905-623-3379 , . ATTACHMENT #5 TO REPORT #CSD-03-04 Sarah Jane Williams 1870-1964 Sarah Jane Williams was married to Dr. L.B. Williams. Dr. Williams had achieved notoriety in the medical field for the use of electricity to cure ailments. Dr. L.B. Williams was close friends with George James who was the owner and editor of The Statesman. Both Williams and James were concerned with the preservation of local history and Dr. Williams spent much time taking valuable film footage of sites and attractions in Durham County. From the 1930's forward, they lobbied for the establishment of a museum in Bowmanville. By 1958 both George James and Dr. L.B. Williams had died and there was still no museum in Bowmanville. In 1961 Sarah Jane Williams took matters into her own hands and decided it was time to ensure a museum was established in Bowmanville. She set up a bequest to the town of Bowmanville of $50,000.00 for the purpose of a museum. At that time, the Jury house at 37 Silver Street was on the market since Mrs. Janet Jury had passed away in 1960. The money from the bequest was used to purchase the house, establish a museum and maintain a public park on the grounds of the Jury property as per the conditions in the bequest. -. In 1963, the Town ofBowmanville decided to build a new public library.. They wanted the library to be located in the downtown core of the Town. Property in the downtown was scarce at the time; consequently, they approached the Museum Board and requested permission to build the library on the Jury property fronting Temperance Street. In order for the Town to be able to use this land, Sarah Jane Williams had to agree to alter the terms of her bequest because the bequest specified that the land could only be used as a park. She agreed to alter the bequest to allow a building to be built on the site for use as a library and/or cultural venue. As the result of the generosity of Sarah Jane Williams, Bowmanville has a museum in the Jury House, a public library in the downtown core and a new museum featuring the organs, pianos and dolls from the Bowmanville Museum collection. The new building, also enables museum staff to preserve the artifacts and records of Clarington in excellent archival conditions.