HomeMy WebLinkAbout2016-04-18
General Government Committee
Minutes
April 18, 2016
Minutes of a meeting of the General Government Committee held on Monday, April 18,
2016 at 9:30 AM in the Council Chambers.
Present Were: Mayor A. Foster, Councillor S. Cooke, Councillor R. Hooper, Councillor
J. Neal, Councillor W. Partner, Councillor W. Woo
Regrets: Councillor Traill
Staff Present: F. Wu, A. Allison, T. Cannella, C. Carr arrived at 11:35 AM, J. Caruana,
L. Gordon until 11:35 AM, F. Horvath, M. Marano, G. Weir, J. Gallagher,
M. Chambers
1 Call to Order
Mayor Foster called the meeting to order at 9:30 AM.
2 New Business – Introduction
Councillor Partner added the following items, to the New Business – Consideration
section of the Agenda:
Durham Region Federation of Agriculture (DFRA) Funding Application to Farm
Credit Canada
Orono Agricultural Society funding application to Farm Credit Canada
Councillor Cooke added the following items, to the New Business – Consideration
section of the Agenda:
Refreshment Vehicle By-law Exemption
Permitted Age of Taxi Vehicles
Bill 181, Municipal Elections Modernization Act, 2016, an Act to amend the
Municipal Elections Act, 1996 and to make complementary amendments to other
Acts
3 Adopt the Agenda
Resolution #GG-198-16
Moved by Councillor Woo, seconded by Councillor Partner
That the Agenda for the General Government Committee meeting of April 18, 2016, be
adopted as presented, with the addition of the following new business items:
Durham Region Federation of Agriculture (DFRA) Funding Application to Farm
Credit Canada
Orono Agricultural Society funding application to Farm Credit Canada
- 1 -
General Government Committee
Minutes
April 18, 2016
Refreshment Vehicle By-law Exemption
Permitted Age of Taxi Vehicles
Bill 181, Municipal Elections Modernization Act, 2016, an Act to amend the
Municipal Elections Act, 1996 and to make complementary amendments to other
Acts
Carried
4 Disclosures of Pecuniary Interest
Councillor Partner declared a pecuniary interest in Report CSD-008-16 regarding the
April Supplemental Sponsorship Requests and Report CSD-007-16 regarding the 2016
Community Grant Applications (Application #16-21).
Councillor Neal declared a pecuniary interest in regarding Report CSD-007-16
regarding the 2016 Community Grant Applications (Application #16-28 and Application
#16-22).
5 Announcements
Members of Council announced upcoming community events and matters of community
interest.
6 Adoption of Minutes of Previous Meeting
Resolution #GG-199-16
Moved by Councillor Hooper, seconded by Councillor Cooke
That the minutes of the regular meeting of the General Government Committee meeting
held on March 29, 2016, be approved.
Carried
7 Delegations
7.1 Sheila Hall, Executive Director, Clarington Board of Trade, Regarding an
Economic Development Update
Sheila Hall, Executive Director, Clarington Board of Trade (CBOT), was present to
provide an Economic Development Update. She made a verbal presentation to
accompany a handout. Ms. Hall provided an economic and lead update for 2016 and
reviewed the recent activity of the CBOT. She continued by explaining that serviced
lands are critical in Clarington, specifically in the south Courtice area. Ms. Hall noted
that Clarington does not have a large inventory of vacant buildings which can make it
challenging to find locations for incoming growth. She advised the Committee that the
Board’s top priorities for 2016 are exploring the work force and focusing on broadband
issues. She added that, in 2016, they have attended 10 industry events and have
- 2 -
General Government Committee
Minutes
April 18, 2016
hosted 12 events. Ms. Hall added that they have 23 new members and they have been
busy with their business retention and expansion survey. She concluded her
presentation by asking the Committee to attend their Annual General meeting to find out
more information on the CBOT’s activities and further details on their upcoming events.
Resolution #GG-200-16
Moved by Councillor Partner, seconded by Councillor Woo
That the delegation of Sheila Hall, Executive Director, Clarington Board of Trade,
regarding an Economic Development Update, be received with thanks.
Carried
7.2 Benjamin Earle, Feed the Need in Durham, Regarding a Feed the Need in
Durham Update and Spring Campaign
Benjamin Earle, Feed the Need Durham, was present regarding a Feed the Need in
Durham Update and the Spring Campaign. He made a verbal presentation to
accompany an electronic presentation. Mr. Earle provided background information on
Feed the Need Durham. He provided an overview of the matter of hunger in Durham
Region, which included statistics from the Price of Eating Well in Durham Region for
2015. Mr. Earle continued by highlighting statistics on the users of food banks from
January to March of 2016. He summarized how Feed the Need in Durham is able to
respond to the hunger problem in Durham Region with various solutions, which include
collaborations, partnerships, and volunteers. Mr. Earle continued by providing details of
their warehouse and distribution hub in south Oshawa. He advised the Committee that
they are hoping to launch their spring campaign in May. Mr. Earle continued by
explaining where they receive their funding and grants from, and noted that the balance
comes from fundraising. He advised the Committee that their goal for 2016 is to acquire
50,000 pounds of non-perishable food items and $50,000 in funding to support their
infrastructure. Mr. Earle concluded by thanking the Committee and encouraged them to
visit their website for additional information on upcoming events.
Resolution #GG-201-16
Moved by Councillor Neal, seconded by Councillor Partner
That the delegation of Benjamin Earle, Feed the Need in Durham, regarding Feed the
Need in Durham Update and Spring Campaign, be referred to the consideration of
Report CSD-007-16, 2016 Community Grant Requests.
Carried
- 3 -
General Government Committee
Minutes
April 18, 2016
Recess
Resolution #GG-202-16
Moved by Councillor Partner, seconded by Councillor Cooke
That the Committee recess for 10 minutes.
Carried
The meeting reconvened at 10:30 AM with Mayor Foster in the Chair.
8 Communications - Receive for Information
8.1 Minutes of the Tyrone Community Centre dated March 16, 2016
8.2 Minutes of the Orono Arena Community Centre Board dated March 29, 2016
8.3 Minutes of the Ganaraska Region Conservation Authority dated March 17,
2016
8.4 Mark Wilson, Senior Advisor, Municipal Affairs, Enbridge – Ontario Energy
Board Application #EB-2016-0004 – Review of Mechanisms to Recover the
Costs of Natural Gas Expansion in Ontario
8.5 Debi A. Wilcox, Regional Clerk/Director of Legislative Services, The Regional
Municipality of Durham – Notice of Motion from Councillor O’Connell and
Councillor Jordan Regarding Nuclear Emergency Plans
8.6 Melodee Smart, Administrative Assistant, Works Department, The Regional
Municipality of Durham – Durham/York Energy From Waste Project
8.7 Melodee Smart, Administrative Assistant, Works Department, The Regional
Municipality of Durham – Durham/York Energy From Waste Project –
Submission of the 2015 Durham York Energy Centre Annual Report
8.8 Debi A. Wilcox, Regional Clerk/Director of Legislative Services, The Regional
Municipality of Durham – Update and Feedback to the Province on the
Proposed Climate Change Mitigation and Low-Carbon Economy Act. 2016
(EBR Posting #012-6844) and Cap and Trade Regulatory Proposal and
Revised Guidelines for Greenhouse Gas Emissions Reporting (EBR Posting
#012-6837) (2016-F-22)
Resolution #GG-203-16
Moved by Councillor Neal, seconded by Councillor Partner
That Communication Items 8.1 to 8.8, be received for information.
Carried
- 4 -
General Government Committee
Minutes
April 18, 2016
9 Communications – Direction
9.1 Jayme Harper, Executive Director, PFLAG Canada Durham Region – Request
for Flag Raising
Resolution #GG-204-16
Moved by Councillor Woo, seconded by Councillor Partner
That the raising of the PFLAG Canada Durham Region Flag on May 17, 2016, be
approved.
Carried
9.2 Mary Medeiros, Acting City Clerk, City of Oshawa – Request to Change the
Ontario Building Code to Restrict the Permitted Use of Wired Glass
Resolution #GG-205-16
Moved by Councillor Woo seconded by Councillor Hooper
That the following City of Oshawa resolution, regarding the Request to Change the
Ontario Building Code to Restrict the Permitted Use of Wired Glass, be endorsed by the
Municipality of Clarington:
Whereas there have been several incidents where people have fallen against
wired glass and have injured themselves; and
Whereas wired glass does not react to forces in the same manner as safety
glass, tempered glass or laminated glass; and
Whereas wired glass is only designated to remain in place during a fire; and
Whereas the Ontario Building Code currently permits wired glass to be installed
in building entrances and in corridors which may be subject to damage from
contact with the glass causing bodily injury; and
Whereas it is important to amend the Ontario Building Code to further restrict the
permitted use of wired glass;
Therefore be it resolved:
1. That the Province of Ontario be requested to review and amend the
Ontario Building Code regarding the use of wired glass to include the
following:
That wired glass not be permitted as a substitute for, or used in lieu
of, safety glass, tempered glass or laminated glass;
That wired glass not be permitted in guards;
- 5 -
General Government Committee
Minutes
April 18, 2016
That wired glass not be permitted in glass sidelights for building
entrances, within a means of egress or adjacent to any door;
That the wired glass area and dimensions allowed in doors be
reduced so that one dimension does not exceed 100 mm; and,
2. That the Province of Ontario be requested to consult with the Large
Municipalities Chief Building Officials Group and the Ontario Building
Officials Association on changes to the Ontario Building Code on further
restricting the use of wired glass; and,
3. That a copy of this resolution be forwarded to the Region of Durham, all
Durham Regional municipalities, all Durham Region M.P’s and M.P.P’s,
the Association of Municipalities of Ontario, the Large Urban Mayor’s
Caucus of Ontario, the Federation of Canadian Municipalities, the Large
Municipalities Chief Building Officials Group, the Ontario Building
Officials Association and the City’s Building Industry Liaison Team.
Carried
9.3 Laurie Scott, MPP Haliburton-Kawartha Lakes-Brock – Requesting Support
for the Anti-Human Trafficking Task Force and Support for Bill 158,
Saving
the Girl Next Door Act, 2016
Resolution #GG-206-16
Moved by Councillor Partner, seconded by Councillor Cooke
Whereas human trafficking is a heinous crime that has been referred to as modern day
slavery; and
Whereas traffickers recruit, transport, harbour and control the girl next door for sexual
exploitation or forced labour; and
Whereas it is one of the fastest growing crimes that starts and stays in Canada,
targeting victims - 90 percent of which are Canadian-born and predominantly female,
averaging the age of 14; and
Whereas Ontario is a major hub of human trafficking in Canada, and victims are lured,
manipulated and coerced, often over the internet from every part of Ontario; and
Whereas human trafficking is in our neighbourhoods and our communities;
Therefore Be It Resolved that the Council of the Municipality of Clarington support Bill
158, Saving the Girl Next Door Act, 2016, support MPP Laurie Scott's motion for a
multi- jurisdictional and coordinated task force of law enforcement agencies, Crown
prosecutors, judges , victims' services and frontline agencies; and
- 6 -
General Government Committee
Minutes
April 18, 2016
That a copy of this resolution be forwarded to all Durham Members of Provincial
Parliament and Durham Region municipalities.
Carried
9.4 Wendy Partner – Regarding World Ovarian Cancer Day
Resolution #GG-207-16
Moved by Councillor Partner, seconded by Councillor Woo
That the raising of the World Ovarian Cancer Day Flag, on May 8, 2016, be approved.
Carried
9.5 Mary Hitchon – Regarding Traffic By-law 2014-059
Resolution #GG-208-16
Moved by Councillor Cooke, seconded by Councillor Woo
That the Communication Item 9.5, from Mary Hitchon, regarding the Traffic By-law
2014-059, be received for information.
Carried
9.6 The Corporation of the Township of North Stormont – Regarding the Ontario
Energy Board Hearing
Resolution #GG-209-16
Moved by Councillor Woo, seconded by Councillor Partner
That the Communication Item 9.6 from The Corporation of the Township of North
Stormont, regarding the Ontario Energy Board Hearings, be received for information.
Carried
10 Presentations
No Presentations
Councillor Neal chaired this portion of the meeting.
- 7 -
General Government Committee
Minutes
April 18, 2016
11 Engineering Services Department
11.1 EGD-019-16 Report on Building Permit Activity for January, February, and
March 2016
Resolution #GG-210-16
Moved by Councillor Hooper, seconded by Councillor Cooke
That Report EGD-019-16 be received for information.
Carried
11.2 EGD-020-16 Green Road and Bridge Construction, Contract CL2013-26
Project Summary and Reconciliation Report
Resolution #GG-211-16
Moved by Councillor Hooper, seconded by Councillor Cooke
That Report EGD-020-16 be received;
That the final Green Road and Bridge Construction project reconciliation report be
received by Council with the final costs coming in at $7,595,000 rather than the
approved budget amount of $8,000,000; and
That rather than debenture the final portion of the project costs, which are
$1,156,400.00, delete the 2015 Concession Road 3 reconstruction project, Account No.
110-32-330-83416-7401, and those funds can be re-directed to the Green Road and
Bridge construction project.
Carried
11.3 EGD-021-16 Rickard Neighbourhood Park-Parking Lot Construction
Resolution #GG-212-16
Moved by Councillor Partner, seconded by Councillor Woo
That Report EGD-021-16 be received;
That additional funding in the amount of $72,541 to construct a parking lot as part of
Rickard Neighbourhood Park be added to Contract No. CL2015-14; and
That funding for the parking lot be drawn from unexpended capital in Foster Creek
Neighbourhood Park 110-32-325-83317-7401 in the amount of $11,060, South Courtice
Arena Parking Expansion110-32-325-83405-7401 in the amount of $31,000, and the
Development Charges Park reserve fund in the amount of $30,481.
Carried
- 8 -
General Government Committee
Minutes
April 18, 2016
11.4 EGD-022-16 Update for the Environmental Assessment for Highway 401
Improvements from Courtice Road to the Region of Durham Boundary (East
Townline Road)
Resolution #GG-213-16
Moved by Mayor Foster, seconded by Councillor Cooke
That Report EGD-022-16 be received;
That Council direct staff to write to the Minister of the Environment and Climate Change
to rescind the Municipality of Clarington’s request for a Part II Order for the
Transportation Environmental Study Report for the Highway 401 Improvements from
Courtice Road to the Region of Durham Boundary (East Townline Road); and
That all interested parties be notified of Council’s decision.
Carried
12 Operations Department
No Reports for this section of the Agenda.
13 Emergency and Fire Services Department
No Reports for this section of the Agenda.
Councillor Hooper chaired this portion of the meeting.
14 Community Services Department
14.1 CSD-007-16 2016 Community Grant Requests
Resolution #GG-214-16
Moved by Councillor Neal, seconded by Mayor Foster
That Report CSD-007-16 be received;
That Council consider all submitted grant requests; and
That all interested parties listed in Report CSD-007-16 and any delegations be advised
of Council’s decision.
Carried
- 9 -
General Government Committee
Minutes
April 18, 2016
Brownsdale Community Centre
Kendal Community Centre
Orono Town Hall
Solina Community Centre
Tyrone Community Centre
Newtonville Community Centre
Hampton Community Association
Resolution #GG-215-16
Moved by Mayor Foster, seconded by Councillor Cooke
,
That Grant Application #16-01, Brownsdale Community Centrebe approved in the
amount of $3,000.00;
That Grant Application #16-02, Kendal Community Centre, be approved in the amount
of $3,000.00;
That Grant Application #16-03, Orono Town Hall, be approved in the amount of
$3,000.00;
That Grant Application #16-04, Solina Community Centre, be approved in the amount of
$3,000.00;
That Grant Application #16-05, Tyrone Community Centre, be approved in the amount
of $3,000.00;
That Grant Application #16-06, Newtonville Community Centre, be approved in the
amount of $3,000.00; and
,
That Grant Application #16-40, Hampton Community Associationbe approved in the
amount of $3,000.00.
Carried
Bowmanville Ecology Garden
Orono Horticultural Society
Bowmanville Allotment Gardens
Newcastle Horticultural Society
Bowmanville Horticultural Society
Resolution #GG-216-16
Moved by Councillor Cooke, seconded by Mayor Foster
,
That Grant Application #16-07, Bowmanville Ecology Gardenbe approved in the
amount of $500.00;
- 10 -
General Government Committee
Minutes
April 18, 2016
That Grant Application #16-08, Orono Horticultural Society, be approved in the amount
of $500.00;
That Grant Application #16-09, Bowmanville Allotment Gardens, be approved in the
amount of $500.00;
That Grant Application #16-10, Newcastle Horticultural Society, be approved in the
amount of $500.00; and
That Grant Application #16-11, Bowmanville Horticultural Society, be approved in the
amount of $500.00.
Carried
Lakeshore New Horizons Band
Great Canadian Town Band Festival
Newcastle Village Concerts
Music Night in the Park (Newtonville)
Clarington Concert Band
Resolution #GG-217-16
Moved by Councillor Neal, seconded by Councillor Woo
,
That Grant Application #16-14, Lakeshore New Horizons Bandbe approved in the
amount of $750.00.
Motion Withdrawn
Resolution #GG-218-16
Moved by Councillor Neal, seconded by Mayor Foster
,
That Grant Application #16-14, Lakeshore New Horizons Bandbe approved in the
amount of $750.00.
That Grant Application #16-15, Great Canadian Town Band Festival, be approved in the
amount of $1,000.00;
,
That Grant Application #16-16, Newcastle Village Concertsbe approved in the amount
of $750.00;
That Grant Application #16-17, Music Night in the Park (Newtonville), be approved in
the amount of $1,000.00; and
,
That Grant Application #16-18, Clarington Concert Bandbe approved in the amount of
$1,000.00.
Carried
- 11 -
General Government Committee
Minutes
April 18, 2016
Durham East 4-H Club
Resolution #GG-219-16
Moved by Councillor Partner, seconded by Mayor Foster
,
That Grant Application #16-13, Durham East 4-H Clubbe approved in the amount of
$2,500.00.
Carried
Driftwood Theatre Group
Resolution #GG-220-16
Moved by Councillor Woo, seconded by Councillor Partner
,
That Grant Application #16-19, The Driftwood Theatre Groupbe approved in the
amount of $1,200.00.
Motion Lost
Resolution #GG-221-16
Moved by Councillor Woo, seconded by Mayor Foster
,
That Grant Application #16-19, The Driftwood Theatre Groupbe approved in the
amount of $1,500.00.
Carried
Beech Street Theatre Co.
Resolution #GG-222-16
Moved by Mayor Foster, seconded by Councillor Woo
That Grant Application #16-20, Beech Street Theatre Co., be approved in the amount of
$1,000.00.
Carried
Orono Santa Claus Parade
Councillor Partner declared a pecuniary interest in the Community Grant Application for
the “Orono Santa Claus Parade” as she is a member of the Committee. Councillor
Partner left the room and refrained from discussion and voting on this matter.
- 12 -
General Government Committee
Minutes
April 18, 2016
Resolution #GG-223-16
Moved by Councillor Cooke, seconded by Councillor Woo
,
That Grant Application #16-21, Orono Santa Claus Paradebe approved in the amount
of $500.00.
Carried
Newcastle Village and District Historical Society
Resolution #GG-224-16
Moved by Councillor Neal, seconded by Councillor Woo
,
That Grant Application #16-23, Newcastle Village and District Historical Societybe
approved in the amount of $1,500.00.
Carried
Councillor Partner returned to the meeting.
Architectural Conservancy of Ontario - Clarington Branch
Resolution #GG-225-16
Moved by Councillor Woo, seconded by Councillor Cooke
That Grant Application #16-24, Architectural Conservancy of Ontario - Clarington
,
Branchbe approved in the amount of $3,000.00.
Carried
Newcastle Art Show
Councillor Neal declared a pecuniary interest in the Community Grant Application for
the “Newcastle Art Show” as this is a Gift of Art event and a member of his family
volunteers for the Gift of Art. Councillor Neal left the room and refrained from discussion
and voting on this matter.
Resolution #GG-226-16
Moved by Councillor Partner, seconded by Mayor Foster
,
That Grant Application #16-22, Newcastle Art Showbe approved in the amount of
$2,500.00.
Carried
Councillor Neal returned to the meeting.
- 13 -
General Government Committee
Minutes
April 18, 2016
Polish Heritage Youth Group
Resolution #GG-227-16
Moved by Councillor Woo, seconded by Councillor Neal
,
That Grant Application #16-25, Polish Heritage Youth Groupbe approved in the
amount of $500.00.
Motion Lost
Resolution #GG-228-16
Moved by Councillor Woo, seconded by Mayor Foster
,
That Grant Application #16-25, Polish Heritage Youth Groupbe denied.
Carried
The Gathering Place
Resolution #GG-229-16
Moved by Mayor Foster, seconded by Councillor Neal
,
That Grant Application #16-26, The Gathering Placebe approved in the amount of
$1,500.00.
Carried
Home Base Durham
Councillor Neal declared a pecuniary interest in the Community Grant Application for
“Home Base Durham” as he is a Director for this group. Councillor Neal left the room
and refrained from discussion and voting on this matter.
Resolution #GG-230-16
Moved by Councillor Cooke, seconded by Councillor Woo
,
That Grant Application #16-28, Home Base Durhambe approved in the amount of
$2,500.00.
Carried
Councillor Neal returned to the meeting.
Pride Durham Inc.
Resolution #GG-231-16
Moved by Councillor Neal, seconded by Councillor Cooke
- 14 -
General Government Committee
Minutes
April 18, 2016
,
That Grant Application #16-27, Pride Durham Inc.be approved in the amount of
$1,500.00.
Carried
Feed the Need Durham
Resolution #GG-232-16
Moved by Councillor Partner, seconded by Councillor Neal
,
That Grant Application #16-29, Feed the Need Durhambe approved in the amount of
$3,000.00.
Carried
Durham Youth Council
Resolution #GG-233-16
Moved by Councillor Woo, seconded by Councillor Partner
,
That Grant Application #16-30, Durham Youth Councilbe approved in the amount of
$2,000.00.
Carried
Big Brothers and Sisters of Clarington
Resolution #GG-234-16
Moved by Mayor Foster, seconded by Councillor Woo
,
That Grant Application #16-31, Big Brothers and Sisters of Claringtonbe approved in
the amount of $2,000.00.
Carried
Boys and Girls Club of Durham
Resolution #GG-235-16
Moved by Councillor Cooke, seconded by Mayor Foster
,
That Grant Application #16-32, Boys and Girls Club of Durhambe denied.
Carried
- 15 -
General Government Committee
Minutes
April 18, 2016
The Animal Guardian Society
Resolution #GG-236-16
Moved by Councillor Neal, seconded by Councillor Cooke
,
That Grant Application #16-33, The Animal Guardian Societybe denied.
Carried
Soper Valley Model Railroad Association
Resolution #GG-237-16
Moved by Councillor Partner, seconded by Councillor Woo
,
That Grant Application #16-35, Soper Valley Model Railroad Associationbe approved
in the amount of $1,000.00.
Carried
Bowmanville Tennis Club
Resolution #GG-238-16
Moved by Councillor Woo, seconded by Councillor Neal
,
That Grant Application #16-34, Bowmanville Tennis Clubbe approved in the amount of
$1,000.00.
Motion Withdrawn
Resolution #GG-239-16
Moved by Councillor Woo, seconded by Councillor Neal
,
That Grant Application #16-34, Bowmanville Tennis Clubbe approved in the amount of
$2,000.00.
Carried
Clarington Swim Club
Resolution #GG-240-16
Moved by Mayor Foster, seconded by Councillor Partner
,
That Grant Application #16-36, Clarington Swim Clubbe approved in the amount of
$1,000.00.
Carried
- 16 -
General Government Committee
Minutes
April 18, 2016
Durham Synchro Club
Resolution #GG-241-16
Moved by Councillor Cooke, seconded by Councillor Neal
,
That Grant Application #16-37, Durham Synchro Clubbe denied.
Carried
Oshawa Camaros Baton Club
Resolution #GG-242-16
Moved by Councillor Neal, seconded by Mayor Foster
,
That Grant Application #16-38, Oshawa Camaros Baton Clubbe approved in the
amount of $1,000.00.
Carried
Bowmanville Figure Skating Club
Resolution #GG-243-16
Moved by Councillor Partner, seconded by Mayor Foster
,
That Grant Application #16-39, Bowmanville Figure Skating Clubbe approved in the
amount of $2,000.00.
Carried
Recess
Resolution #GG-244-16
Moved by Councillor Woo, seconded by Mayor Foster
That the Committee recess for one hour.
Carried
The meeting reconvened at 1:02 PM with Councillor Hooper in the Chair.
14.2 CSD-008-16 April Supplemental Sponsorship Requests
Councillor Partner declared a pecuniary interest in the Supplemental Sponsorship
Request for the In the Face of an Angel Golf Tournament as she is the founder of this
event. Councillor Partner left the room and refrained from discussion and voting on this
matter.
- 17 -
General Government Committee
Minutes
April 18, 2016
Resolution #GG-245-16
Moved by Mayor Foster, seconded by Councillor Cooke
That Report CSD-008-16 be received;
That Council consider the sponsorship requests submitted by the In the Face of an
Angel Golf for Ovarian Cancer Tournament, the John Strange Memorial Foundation, the
Clarington Fire Fighters Association, Lupus Ontario, the YWCA Durham and Habitat for
Humanity Durham; and
That all interested parties listed in Report CSD-008-16 and any delegations be advised
of Council’s decision.
Motion Divided
(See following motions)
Resolution #GG-246-16
Moved by Mayor Foster, seconded by Councillor Woo
That the sponsorship request for In the Face of an Angel Golf for Ovarian Cancer
Tournament, in the amount of $1000.00, be approved.
Carried
Resolution #GG-247-16
Moved by Mayor Foster, seconded by Councillor Woo
That the sponsorship request for John Strange Memorial Foundation, in the amount of
$2500.00, be approved.
Carried
Councillor Partner returned to the meeting.
Resolution #GG-248-16
Moved by Mayor Foster, seconded by Councillor Cooke
That the sponsorship request for Clarington Fire Fighters Association, in the amount of
$300.00 for the Captain “Par 3” sponsorship, be approved.
Carried
Resolution #GG-249-16
Moved by Mayor Foster, seconded by Councillor Partner
That the sponsorship request for Lupus Ontario, in the amount of $250.00 for the
“Community Stroller” sponsorship, be approved.
Carried
- 18 -
General Government Committee
Minutes
April 18, 2016
Resolution #GG-250-16
Moved by Councillor Neal, seconded by Councillor Partner
That the sponsorship request for YWCA Durham, in the amount of $550.00 for the
“Corporate Table” sponsorship, be approved.
Carried
Resolution #GG-251-16
Moved by Councillor Neal, seconded by Councillor Woo
That the sponsorship request for Habitat for Humanity Durham, be denied.
Motion Withdrawn
Resolution #GG-252-16
Moved by Councillor Woo, seconded by Mayor Foster
That the sponsorship request for Habitat for Humanity Durham, in the amount of
$350.00, be approved.
Motion Lost
Resolution #GG-253-16
Moved by Mayor Foster, seconded by Councillor Woo
That the sponsorship request for Habitat for Humanity Durham, in the amount of
$200.00, be approved.
Motion Lost
Resolution #GG-254-16
Moved by Councillor Neal, seconded by Councillor Cooke
That the sponsorship request for Habitat for Humanity Durham, be denied.
Carried
Mayor Foster chaired this portion of the meeting.
- 19 -
General Government Committee
Minutes
April 18, 2016
15 Municipal Clerk’s Department
15.1 CLD-014-16 Private Property Parking Enforcement
Resolution #GG-255-16
Moved by Councillor Neal, seconded by Councillor Hooper
That Report CLD-014-16 be received;
That the By-law, attached to Report CLD-014-16 as Attachment 2, to appoint Paragon
Security as Private Parking Officers for 219 and 221 King Street East, Bowmanville, be
approved; and
That all interested parties listed in Report CLD-014-16 and any delegations be advised
of Council’s actions.
Carried
15.2 CLD-015-16 Accessibility Advisory Committee Terms of Reference
Resolution #GG-256-16
Moved by Councillor Partner, seconded by Councillor Hooper
That Report CLD-015-16 be received;
That the updated draft Terms of Reference for the Clarington Accessibility Advisory
Committee be approved; and
That all interested parties listed in Report CLD-015-16 be advised of Council’s
decisions.
Carried
15.3 CLD-016-16 Feral Cats
Resolution #GG-257-16
Moved by Councillor Partner, seconded by Councillor Woo
That Report CLD-016-16 be received;
That the draft by-law, being Attachment 1 to Report CLD-016-16, be approved to
provide specific amendments to the Responsible Pet Owners’ By-law 2013-024, to
exempt feral cats from the licensing requirements, and to delete feral cats from the at
large definition provided they meet specified identification and spay/neuter criteria; and
That all interested parties listed in Report CLD-016-16 and any delegations be advised
of Council’s decision.
Carried
- 20 -
General Government Committee
Minutes
April 18, 2016
16 Corporate Services Department
16.1 COD-005-16 Kendal Community Centre Lease and Sublease Renewal
Resolution #GG-258-16
Moved by Councillor Partner, seconded by Councillor Woo
That Report COD-005-16 be received;
That approval be granted for the Municipality to renew the head-lease agreement with
the Kendal Community Centre in a form acceptable to the Municipal Solicitor in an
amount of $2.00 per year for a 5 year period commencing on January 1, 2016 to
December 31, 2020.
That the Municipality, as head landlord, consent to renew the sublease agreements with
the Kendal Lions Club and Paula Sheppard (Kendal Postal Outlet) in a form acceptable
to the Municipal Solicitor for use of the facilities at the Kendal Community Centre each
in an amount of $2,400.00 plus H.S.T. per year for a 5 year period commencing on
January 1, 2016 to December 31, 2020 and subject to a yearly rate increase based on
the Consumer Price Index, All Items, Ontario (most recent issue); and
That the Mayor and the Clerk be authorized to execute the necessary agreements.
Carried
16.2 COD-006-16 Grass Cutting Services
Resolution #GG-259-16
Moved by Councillor Neal, seconded by Councillor Hooper
That Report COD-006-16 be received;
That B&D Tractor Services with an annual bid amount of $185,960.30 (net H.S.T.
rebate) and 2262728 Ontario Ltd O/A BJ Flint and Sons with an annual bid amount of
$134,089.56 (net H.S.T. rebate), being the lowest compliant bidders meeting all terms,
conditions and specifications of Tender CL2016-7 be awarded the contract for Grass
Cutting Services for three years and subject to yearly rate increase based on the
Consumer Price Index, All Items, Ontario, most recent issue;
That the Purchasing Manager be authorized to extend this three year contract for up to
two additional one year terms pending satisfactory service, available funds, and subject
to yearly rate increase based on the Consumer Price Index, All Items, Ontario, (most
recent issue); and
That the funds expended be drawn from the respective operating budgets.
Carried
- 21 -
General Government Committee
Minutes
April 18, 2016
17 Finance Department
No Reports for this section of the Agenda.
18 Solicitor’s Department
18.1 LGL-002-16 Clarington v. Original Road Allowance Title Issues
(1) Lots 34 and 35, Concession 1, Darlington
(2) 3499 Concession Road 7, Orono (Barraball)
Resolution #GG-260-16
Moved by Councillor Hooper, seconded by Councillor Cooke
That Report LGL-002-16 be received; and
That the By-laws attached to Report LGL-002-16 (Attachments 3 and 4) be passed.
Carried
19 Chief Administrative Office
No Reports for this section of the Agenda.
20 New Business – Consideration
20.1 Orono Agricultural Society funding application to Farm Credit Canada
Resolution #GG-261-16
Moved by Councillor Partner, seconded by Councillor Woo
That the General Government Committee recommends Council endorse the Orono
Agricultural Society funding application to Farm Credit Canada to upgrade washroom
facilities on site at the fairgrounds; and
That municipal staff be authorized to execute the necessary documents required for the
application to Farm Credit Canada.
Carried
- 22 -
General Government Committee
Minutes
April 18, 2016
20.2 Durham Region Federation of Agriculture (DFRA) Funding Application to
Farm Credit Canada
Resolution #GG-262-16
Moved by Councillor Partner, seconded by Councillor Woo
That the General Government Committee endorse the following recommendation, from
the Agricultural Advisory Committee of Clarington:
That the Agricultural Advisory Committee of Clarington recommends Council
endorse the Durham Region Federation of Agriculture (DRFA) funding
application to Farm Credit Canada for a trailer and display kiosks, to be owned,
operated and maintained by DRFA Farm Connections program; and
That municipal staff be authorized to execute the necessary documents required
for the application to Farm Credit Canada.
Carried
20.3 Refreshment Vehicle By-law Exemption
Resolution #GG-263-16
Moved by Councillor Cooke, seconded by Councillor Woo
Whereas interest in and use of refreshment vehicles have significantly increased in
Durham Region; and
Whereas the property located at 1967 Taunton has established a niche market for
refreshment vehicles appealing to a wide variety of tastes and interests;
Now therefore be if resolved that an exemption to the provisions of By-law 2004-114 be
approved to allow for up to six refreshment vehicles to be located within 60 meters of
each other on the property municipally known as 1967 Taunton Road; and
That Mr. John Cancellieri be advised of Council’s decision.
Motion Referred
(See following motion)
Resolution #GG-264-16
Moved by Councillor Neal, seconded by Councillor Partner
That the Refreshment Vehicle By-law exemption request be referred to Staff to provide
a report to the May 2, 2016 Council meeting.
Carried
- 23 -
General Government Committee
Minutes
April 18, 2016
20.4 Permitted Age of Taxi Vehicles
Resolution #GG-265-16
Moved by Councillor Cooke, seconded by Councillor Woo
Whereas, the Municipality of Clarington currently licenses Taxicabs and limousines in its
Taxi By-law 2005-205,
And whereas the current by-law is under active review and revision for many factor
including the permitted age of taxi vehicles
And, in order to be consistent with the majority of Durham Region Councils,
Now therefore be it resolved that the Council of the Municipality of Clarington,
notwithstanding Section 22.1 of By-law 2005-205 vehicles to be licensed as taxi cabs
may be up to 10 years of age minus the current licensing year.
Carried
20.5 Bill 181, An Act to Amend the
Municipal Elections Modernization Act, 2016
and to Make Complementary Amendments to
Municipal Elections Act, 1996
other Acts
Resolution #GG-266-16
Moved by Councillor Cooke, seconded by Councillor Woo
Whereas the Ministry of Municipal Affairs and Housing made a commitment to
undertaking a review of the Municipal Elections Act, 1996 (the Act) and other related
Acts with a goal of modernizing and providing clarity to the Act;
And Whereas the Ministry provided a public consultation period seeking input from the
public and other stakeholders;
And Whereas the Bill 181, received 1st Reading on April 4, 2016;
And Whereas Bill 181 incorporated many of the recommendations which has resulted in
achieving the goals of modernizing and clarifying the Act thus underscoring the value of
public consultation;
And Whereas Ranked Balloting is a complex process both from the perspective of the
elector and administratively by the Clerk and did not receive overwhelming support
through the public consultation process;
- 24 -
General Government Committee
Minutes
April 18, 2016
And Whereas Bill 181 has included the option of Ranked Balloting but has not provided
any supporting rules and procedures, despite public input which identified the
importance of balancing clear, consistent provincial direction in the way ranked ballots
were be used across Ontario, and rules governing the approval process for use of
ranked voting in two-tier municipalities;
And Whereas the Council of the Municipality of Clarington believes that to enact Bill 181
prior to providing Municipalities, the public and other stakeholders the opportunity to
review the proposed rules and procedures would be premature and inconsistent to the
Ministry’s goal of “fostering productive and co-operative provincial-municipal
relationships by facilitating direct client contact and outreach, and by building
partnerships and local networks”.
And Whereas Bill 181 grants the authority to all municipalities to prohibit corporations
and trade unions from making contributions to candidates which may result in a
patchwork approach within regional areas and across the province, and ultimately lead
to confusion for the electorate;
And Whereas the flexibility afforded to municipalities in the administration of their
municipal elections through the Act, has proven to be very successful;
Now therefore be it resolved that the Council of the Municipality of Clarington requests
the Province suspend the enactment of Bill 181 until such time as municipalities, the
public and other stakeholders have an opportunity to receive, review and submit public
comment on the rules and procedures respecting Ranked Balloting;
That the Province remove the municipal authority to prohibit corporations and trade
unions from making contributions to candidates and establish a province wide
consistent approach through the Act; and
That the Minister of Municipal Affairs and Housing, MPP Granville Anderson, and
Durham Region area municipalities, be advised of Council’s decision.
Carried
21 Unfinished Business
None
- 25 -
General Government Committee
Claritw-nMinutes
April 18, 2016
22 Confidential Reports
22.1 LGL-003-16 Proposed Tax Sale
4601 Bethesda Road, Bowmanville
Resolution #GG-267-16
Moved by Councillor Cooke, seconded by Councillor Hooper
That Report LGL-003-16 be received; and
That the recommendations contained in Confidential Report LGL-003-16, regarding the
proposed tax sale, 4601 Bethesda Road, Bowmanville, be approved.
Carried
23 Adjournment
Resolution #GG-268-16
Moved by Councillor Partner, seconded by Councillor Neal
That the mee i- adjourn at 2:12 PM.
Carried
Mayor Deputy Clerk
- 26 -