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HomeMy WebLinkAbout04/18/2016 Clarhigto_n General Government Committee Agenda Date: April 18, 2016 Time: 9:30 AM Place: Council Chambers, 2nd Floor Municipal Administrative Centre 40 Temperance Street Bowmanville, Ontario Inquiries & Accommodations: For inquiries about this agenda, or to make arrangements for accessibility accommodations for persons attending, please contact: Michelle Chambers, Committee Coordinator, at 905-623-3379, ext. 2106 or by email at mchambers(aD_clarington.net. Alternate Format: If this information is required in an alternate format, please contact the Accessibility Coordinator, at 905-623-3379 ext. 2131. Audio Record: The Municipality of Clarington makes an audio record of General Government Committee meetings. If you make a delegation or presentation at a General Government Committee meeting, the Municipality will be audio recording you and will make the recording public by publishing the recording on the Municipality's website. Noon Recess: Please be advised that, as per the Municipality of Clarington's Procedural By-law, this meeting will recess at 12:00 noon, for a one hour lunch break, unless otherwise determined by the Committee. Cell Phones: Please ensure all cell phones, mobile and other electronic devices are turned off or placed on non-audible mode during the meeting. Copies of Reports are available at www.clarington.net Uarington General Government Committee Agenda Date: April 18, 2016 Time: 9:30 AM Place: Council Chambers 1 Call to Order 2 New Business — Introduction 3 Adopt the Agenda 4 Disclosures of Pecuniary Interest 5 Announcements 6 Adoption of Minutes of Previous Meeting 6.1 Minutes of a Regular Meeting of March 29, 2016 6-1 7 Delegations 7.1 Terri Gray, Community Living Oshawa/Clarington, Regarding Community Living Month 7.2 Sheila Hall, Executive Director, Clarington Board of Trade, Regarding an Economic Development Update 7.3 Benjamin Earle, Feed the Need in Durham, Regarding Feed the Need in Durham Update and Spring Campaign 8 Communications - Receive for Information 8.1 Minutes of the Tyrone Community Centre dated March 16, 2016 8-1 8.2 Minutes of the Orono Arena Community Centre Board dated March 29, 8-3 2016 8.3 Minutes of the Ganaraska Region Conservation Authority dated March 17, 8-7 2016 8.4 Mark Wilson, Senior Advisor, Municipal Affairs, Enbridge — Ontario Energy 8-10 Board Application #EB-2016-0004 — Review of Mechanisms to Recover the Costs of Natural Gas Expansion in Ontario 8.5 Debi A. Wilcox, Regional Clerk/Director of Legislative Services, The 8-13 Regional Municipality of Durham — Notice of Motion from Councillor O'Connell and Councillor Jordan Regarding Nuclear Emergency Plans Page 1 Clarington General Government Committee Agenda Date: April 18, 2016 Time: 9:30 AM Place: Council Chambers 8.6 Melodee Smart, Administrative Assistant, Works Department, The 8-15 Regional Municipality of Durham — Durham/York Energy From Waste Project 8.7 Melodee Smart, Administrative Assistant, Works Department, The 8-74 Regional Municipality of Durham — Durham/York Energy From Waste Project— Submission of the 2015 Durham York Energy Centre Annual Report 8.8 Debi A. Wilcox, Regional Clerk/Director of Legislative Services, The 8-124 Regional Municipality of Durham — Update and Feedback to the Province on the Proposed Climate Change Mitigation and Low-Carbon Economy Act. 2016 (EBR Posting #012-6844) and Cap and Trade Regulatory Proposal and Revised Guidelines for Greenhouse Gas Emissions Reporting (EBR Posting #012-6837) (2016-F-22) 9 Communications — Direction 9.1 Jayme Harper, Executive Director, PFLAG Canada Durham Region — 9-1 Request for Flag Raising (Motion to approve raising of the PFLAG Canada Durham Region's Flag on May 17, 2016) 9.1 Mary Medeiros, Acting City Clerk, City of Oshawa — Request to Change the 9-3 Ontario Building Code to Restrict the Permitted Use of Wired Glass (Motion to Endorse) 9.3 Laurie Scott, MPP Haliburton-Kawartha Lakes-Brock— Requesting Support 9-5 for the Anti-Human Trafficking Task Force and Support for Bill 158, Saving the Girl Next Door Act, 2016 (Motion for Direction) 10 Presentations No Presentations Page 2 Uarington General Government Committee Agenda Date: April 18, 2016 Time: 9:30 AM Place: Council Chambers 11 Engineering Services Department 11.1 EGD-019-16 Report on Building Permit Activity for January, February, 11-1 and March 2016 11.2 EGD-020-16 Green Road and Bridge Construction, Contract CL2013-26 11-8 Project Summary and Reconciliation Report 11.3 EGD-021-16 Rickard Neighbourhood Park-Parking Lot Construction 11-41 11.4 EGD-022-16 Update for the Environmental Assessment for Highway 11-45 401 Improvements from Courtice Road to the Region of Durham Boundary (East Townline Road) 12 Operations Department No Reports 13 Emergency and Fire Services Department No Reports 14 Community Services Department 14.1 CSD-007-16 2016 Community Grant Requests 14-1 14.2 CSD-008-16 April Supplemental Sponsorship Requests 14-101 15 Municipal Clerk's Department 15.1 CLD-014-16 Private Property Parking Enforcement 15-1 15.2 CLD-015-16 Accessibility Advisory Committee Terms of Reference 15-6 15.3 CLD-016-16 Feral Cats 15-17 16 Corporate Services Department 16.1 COD-005-16 Kendal Community Centre Lease and Sublease Renewal 16-1 16.2 COD-006-16 Grass Cutting Services 16-4 Page 3 Claritwn General Government Committee Agenda Date: April 18, 2016 Time: 9:30 AM Place: Council Chambers 17 Finance Department No Reports 18 Solicitor's Department 18.1 LGL-002-16 Original Road Allowance Title Issues 18-1 (1) Lots 34 and 35, Concession 1, Darlington (2) 3499 Concession Road 7, Orono (Barraball) 19 Chief Administrative Office No Reports 20 New Business - Consideration 21 Unfinished Business None 22 Confidential Reports 22.1 LGL-003-16 Proposed Tax Sale 4601 Bethesda Road, Bowmanville 23 Adjournment Page 4 i General Government Committee Clar Minutes March 29, 2016 Minutes of a meeting of the General Government Committee held on Tuesday, March 29, 2016 at 9:30 AM in the Council Chambers. - S Present Were: Mayor A. Foster, Councillor S. Cooke, Councillor R. Hooper, Councillor J. Neal, Councillor W. Partner Regrets: Councillor Woo Staff Present: F. Wu, A. Allison left at 11:15 AM and returned at 1:49 PM, T. Cannella, J. Caruana, F. Horvath, M. Marano, N. Taylor, G. Weir, J. Gallagher, M. Chambers 1 Call to Order j Mayor Foster called the meeting to order at 9:30 AM. 2 Nevi Business — Introduction f, Councillor Neal added the following items, to the New Business — Consideration section of the agenda: I; • Procedure By-law and declaring a moral conflict • Introducing New Business during a meeting • Tourism metrics • Structure of the Special Budget meeting • Lights in Solina Village • Request for a Report regarding overtime in Operations Councillor Partner added the following items, to the New Business — Consideration section of the agenda: • A Gift of Art • Bond Head Park Expansion and Transportation Improvement 3 Adopt the Agenda Resolution #GG-165-16 Moved by Councillor Traill, seconded by Councillor Hooper r That the Agenda for the General Government Committee meeting of March 29, 2016, be adopted as presented, with the addition of the following new business items: • Procedure By-law and declaring a moral conflict • Introducing New Business during a meeting • Tourism metrics 6-1 General Government Committee Cla Minutes March 29, 2016 • Structure of the Special Budget meeting • Lights in Solina Village • Request for a Report regarding overtime in Operations • A Gift of Art • Bond Head Park Expansion and Transportation Improvement Carried 4 Disclosures of Pecuniary Interest Councillor Neal declared a pecuniary interest in the new business item regarding A Gift of Art. 5 Announcements Members of Council announced upcoming community events and matters of community interest. 6 Adoption of Minutes of Previous Meeting Resolution #GG-166-16 Moved by Councillor Hooper, seconded by Councillor Cooke That the minutes of the regular meeting of the General Government Committee meeting held on March 7, 2016, be approved. Carried Resolution #GG-167-16 Moved by-Councillor Neal, seconded by Councillor Cooke That the minutes of the special meeting of the General Government Committee meeting held on March 18, 2016, be approved. Carried 7 Delegations Alter the Agenda Resolution #GG-168-16 Moved by Councillor Hooper, seconded by Councillor Neal That the delegations of Cameron Mountenay and Luc Chiasson, regarding Report EGD-008-16, Bond Head Park Expansion and Transportation Improvements, be added to the end of the Delegation section of the Agenda. Carried - 2- 6-2 k L F I General Government Committee Clarington Minutes March 29, 2016 7.1 Susan McGovern, Vice-President of External Relations and Advancement, Lindsay Coolidge, Manager of Government and Community Relations, and Matthew Mackenzie, Government Relations Officer, The University of Ontario Institute of Technology, Regarding an Annual Update Susan McGovern, Vice-President of External Relations and Advancement, University of Ontario Institute of Technology (UOIT), was present regarding an annual update. She made a verbal presentation to accompany an electronic presentation and a handout. . Ms. McGovern provided some background information and provided a snapshot of information related to UGIT. She provided an overview of UOIT for 2016 which included statistics related to the programming and the students. Ms. McGovern noted that they are under constraints and reviewed the campus master plan which included the future development into Windfield Farms. She noted that universities are economic drivers and added that they have substantial operating activities. Ms. McGovern continued by explaining that universities attract students and visitors to the area and reviewed statistics related to UOIT. She added that universities increase human capital and noted that this includes developing a skilled workforce and creating partnerships with the university. Ms. McGovern continued by explaining that universities promote innovation and reviewed many of the programs that UOIT offers. She continued by noting the economic impact of UOIT and specifically reviewed the economic impact to Clarington. Ms. McGovern concluded by noting the UGIT opportunity and asked the Committee to encourage businesses in Clarington to contact UGIT for partnership opportunities and referred to the handout that can be distributed to local businesses. Ms. McGovern and Lindsay Coolidge answered questions from the Committee. Resolution #GG-169-16 Moved by Councillor Neal, seconded by Councillor Hooper f That the delegation of Susan McGovern, Vice-President of External Relations and Advancement, Lindsay Coolidge, Manager of Government and Community Relations, and Matthew Mackenzie, Government Relations Officer, University of Ontario Institute of Technology, regarding an annual update, be received with thanks. Carried t' E C. 7.2 Ann-marie Harley, Regarding Report EGD-008-16, Bond Head Park Expansion and Transportation Improvements Ann-marie Harley, local resident, was present regarding Report EGD-008-16, Bond Head Park Expansion and Transportation Improvements. Ms. Harley advised the Committee that many of residents of the Bond Head area are concerned that the one kilometre of sidewalk along Mill Street cannot be completed at the proposed budget of $400,000. She continued by requesting that three way stop signs be installed at Mill Street and Metcalf Street, Mill Street and Queen Victoria Street, and where Mill Street meets Boulton Street. Ms. Harley explained that she feels this would be a better solution to assist with the speeding and traffic issues on Mill Street. She asked the Committee to consider the residents of Mill Street and noted that five of the eight - 3 - 6-3 Clari General Government Committee ngtonMinutes March 29, 2016 properties located on the west side of Mill Street will be severely impact by this project. Ms. Harley continued by providing examples of how the properties on the west side of Mill Street will be affected if this project is approved. She added that, although she is aware that this land is owned by the municipality, the homeowners have lived at these properties for many years. Ms. Harley noted that the properties on the east side of Mill Street are set back further from the road and only one of the properties would be affected if a sidewalk was installed on the east side of Mill Street. She continued by advising the Committee that she does not agree with the Traffic Study and feels that the majority of the people that are walking down Mill Street are the residents of the area. Ms. Harley added that the area residents continue to walk along Mill Street without a sidewalk and have no concerns. She concluded by stating that she does not feel this project can be completed for $400,000 and asked for the stop signs to be installed on a trial basis. 7.3 Amy Doyle, Interim Manager, Canadian Cancer Society— Durham Region Unit, Regarding Awareness of Daffodil Month in Clarington and the Distribution of Daffodil Pins Amy Doyle, Interim Manager, Canadian Cancer Society— Durham Region was present regarding awareness of Daffodil Month in Clarington and the distribution of daffodil pins. Ms. Doyle introduced Senior Leadership Volunteers, Marg Tweedle and Tim Hansen. She continued by thanking Council for their continued support of the Canadian Cancer Society. Ms. Doyle-advised the Committee that cancer is the number one cause of death in Canada but with continued support and funding more people are surviving cancer. She advised the Committee that they were in attendance today to thank Council for recognizing April as Daffodil Month and asked that members of Committee wear the daffodil pins to support the Canadian Cancer Society. Ms. Doyle concluded by encouraging the residents of Clarington to purchase the daffodil pins and asked the Municipality of Clarington to enter a team for the Relay for Life. Ms. Doyle distributed the daffodil pins. Resolution #GG-170-16 Moved by Councillor Cooke seconded by Councillor Neal That the delegation of Amy Doyle, Interim Manager, Canadian Cancer Society— Durham Region, regarding awareness of Daffodil Month in Clarington and the distribution of daffodil pins, be received with thanks. Carried 7.4 Bryon Engelage, Regarding Report EGD-008-16, Bond Head Park Expansion and Transportation Improvements Bryon Engelage, local resident, was present regarding Report EGD-008-16, Bond Head Park Expansion and Transportation Improvements. Mr. Engelage explained to the Committee that he feels that the sidewalk will keep the children in the area safe. Mr. Engelage added that, since the Traffic Study was completed, the demographics of the - 4 - 6-4 i GCladiwaeneral Government Committee Minutes March 29, 2016 area have changed and many young families with children have moved into the area. He continued by stating that this trend will continue and that pedestrian use on Mill Street will continue to increase. Mr.,Engelage noted that, although he does support the sidewalk, he does not support the road widening and addition of a bike lane. He feels that the road widening would increase the speeding along Mill Street and become more of a safety concern. Mr. Engelage added that he is concerned for the tree canopy and noted that this needs to be protected. He advised the Committee that currently Mill Street South is unsafe for pedestrian use and that the majority of the Bond Head residents support safety improvements. Mr. Engelage concluded by asking the Committee to approve the sidewalks on the west side of Mill Street and to reconsider the widening and installation of bike lanes. 7.5 Rod McArthur, Regarding Report EGD-008-16, Bond Head Park Expansion and Transportation Improvements Rod McArthur, local resident, was present regarding Report EGD-008-16, Bond Head Park Expansion and Transportation Improvements. Mr. McArthur explained to the Committee that there have been many changes to this area over the years and that it is a unique area which includes many older and newer houses. He added that many people come to visit this area because it is so unique. Mr. McArthur explained that people moved into this area not expecting sidewalks, increased street lighting, or*public transportation. He continued by noting that many of the pedestrians in the area are the local residents who use Mill Street as well as the surrounding side streets when walking. Mr. McArthur advised that he feels all of the motorists in the area drive slowly and respectfully. He added that having three-way stops at Metcalf Street and Queen Victoria Street or adding speed humps to Mill Street would be less intrusive and calm the traffic. Mr. McArthur advised the Committee he does not support the sidewalks or the road widening and is concerned with the affected residents being burdened with additional snow clearing responsibilities. He concluded by explaining that Bond Head is a unique area and asked that if there are any changes that they be completed tastefully, cost I effectively, maintain the nature of this area, and with consultation with residents. C 7.6 Cameron Mountenay, Regarding Report EGD-008-16, Bond Head Park Expansion and Transportation Improvements t Cameron Mountenay, local resident, was present regarding Report EGD-008-16, Bond Head Park Expansion and Transportation Improvements. Mr. Mountenay advised the Committee that he is a cyclist and runner and he feels the sidewalk is necessary to increase safety when traveling along Mill Street. He noted that the waterfront area is for all of the residents of Clarington to enjoy and that this area is growing in popularity. Mr. Mountenay asked for the tree canopy to be maintained and noted that he feels there are currently issues with these trees that need to be addressed. He advised the Committee that the sidewalk will have less of an impact to the houses on the west side of Mill Street i` and feels that the installation of sidewalks is necessary for safety. Mr. Mountenay r' asked if the seniors would qualify for the senior snow clearing program and if it would be possible for all of properties affected by the sidewalk to have their sidewalks cleared by i - 5 - 6-5 General Government Committee ClaringtonMinutes March 29, 2,016 the municipality. He added that there are several cycling and running clubs which use the area. Mr. Mountenay concluded by advising the Committee that the information session have been beneficial and that he supports the installation of sidewalks. Suspend the Rules Resolution #GG-171-16 Moved by Councillor Neal, seconded by Councillor Hooper That the Rules of Procedure be suspended to allow Members of Committee to speak to the delegation of Cameron Mountenay, a second time. Carried Recess Resolution #GG-172-16 Moved by Councillor Neal, seconded by Councillor Traill .That the Committee recess for five minutes. Motion Lost Councillors Neal, Partner and Traill left the meeting at 11:07 AM. As a result, the Mayor declared that the meeting be recessed temporarily. Councillor Traill returned to the meeting at 11:09 AM and the meeting resumed. 7.7 Luc Chiasson, Regarding Report EGD-008-16, Bond Head Park Expansion and Transportation Improvements Luc Chiasson, local resident, was present regarding Report EGD-008-16, Bond Head Park Expansion and Transportation Improvements. Mr.-Chiasson advised the Committee that he supports the sidewalks and believes they are necessary for the safety of those travelling on Mill Street. He added that he has spoken to the Engineering Department on many occasions and he supports the recommendations in the Staff Report. Ms. Chiasson explained that the traffic and speed has increased on Mill Street. He continued by noting many people are using Mill Street to access the beach and park area. Mr. Chiasson added that he feels the sidewalk is needed for safety reasons and noted that, as a parent, he would not feel comfortable allowing his children to use Mill Street to accessthe beach and park area without an adult present. He stated that he is not opposed to a bike line as long as it does not affect the tree canopy. Mr. Chiasson advised the Committee that he was made aware, when he purchased his property, that a portion of his front yard was municipal property. He .concluded by advising the Committee that he supports the sidewalks and the bike lanes and he feels this would resolve the safety concerns. - 6 - 6-6 f General Government Committee ClarftwnMinutes March 29, 2016 Councillors Neal and Partner returned to the meeting during Mr. Chiasson's above delegation. Alter the Agenda Resolution #GG-173-16 Moved by Councillor Hooper, seconded by Councillor Cooke That the Agenda be altered to consider the Presentation Section of the Agenda at this time. Carried 10.1 Lieutenant-Colonel Michael Rostek, Commanding Officer of the Ontario Regiment (RCAC) and Chief Warrant Officer Dave Munroe, Regimental Sergeant Major, Regarding the 150th Anniversary of the Ontario Regiment j' Lieutenant-Colonel Michael Rostek, Commanding Officer of the Ontario Regiment (RCAC) and Chief Warrant Officer Dave Munroe, Regimental Sergeant Major were present regarding the 150th Anniversary of the Ontario Regiment. Lieutenant-Colonel Rostek advised the Committee he was present to provide a brief history of the Ontario Regiment. He provided background information of the Ontario Regiment and an overview of the early days. Lieutenant-Colonel Rostek highlighted the Ontario Regiment's involvement in the first world war, between the wars, the second world war, and postwar. Lieutenant-Colonel Rostek continued by providing an overview of the Ontario Regiment today and Clarington's involvement. He concluded by thanking the Committee and presenting a print to the Mayor and Members of Council. I` Resolution #GG-174-16 I. Moved by Councillor Partner, seconded by Councillor Traill That the presentation of Lieutenant-Colonel Michael Rostek, Commanding Officer of the Ontario Regiment (RCAC) and Chief Warrant Officer Dave Munroe, Regimental Sergeant Major, regarding the 150th Anniversary of the Ontario Regiment, be received with thanks. Carried 10.2 Ron Albright, Assistant Director, Karen Richardson, Capital Works t Engineer, and Peter Windolf, Manager of Park Development, Municipality of Clarington, Regarding the Bond Head Park Expansion and Transportation Improvements Ron Albright, Assistant Director, Karen Richardson, Capital Works Engineer, and Peter Windolf, Manager of Park Development were present Bond Head Park Expansion and Transportation Improvements. They made a verbal presentation to accompany and electronic presentation. Peter Windolf provided background information on the project, - 7 - 6-7 ring General Government Committee Cla Minutes March 29, 2016 reviewed the proposed park expansion which included photos of the area, and provided an overview of the Public Information Centre meetings. Karen Richardson reviewed background information related to the transportation improvements acid the project objectives related to transportation. Carried Suspend the Rules Resolution #GG-175-16 Moved by Councillor Hooper, seconded by Councillor Cooke That the Rules of Procedure be suspended to allow the Committee to extend the meeting until 12:10 PM. Carried Ron Albright provided an overview of the main project objectives which include public safety and protecting the tree canopy. He concluded by reviewing some photos of the different options for the area which included the sidewalk being constructed around the existing trees. Mr. Albright advised the Committee that they were available to answer any questions. Recess Resolution #GG-176-16 Moved by Councillor Neal, seconded by Councillor Hooper That the Committee recess for one hour. Carried The meeting reconvened at 1:11 PM with Mayor Foster in the Chair. Alter the Agenda Resolution #GG-177-16 Moved by Councillor Partner, seconded by Councillor Traill That the Agenda be altered to consider Report EGD-008-16, Bond Head Park Expansion and Transportation Improvements, at this time. Carried - 8 - 6-8 General Government Committee ClaringtonMinutes March 29, 2016 Resolution #GG-178-16 Moved by Councillor Partner, seconded by Councillor Neal That Report EGD-008-16, Bond Head Park Expansion and Transportation Improvements, be referred until the Master Transportation Plan is presented. Motion Withdrawn Resolution #GG-179-16 Moved by Councillor Partner, seconded by Councillor Hooper That Report EGD-008-16 be received; That the park expansion plans be modelled after Concept Three, which includes a more natural presentation of greenspace with park shelter, paved walkways, benches, picnic tables, additional parking and shoreline erosion protection, and that these improvements be funded through the 2016 Capital Budget; That the expansion of parking at Bond Head include spaces along the south side of Boulton Street, and additional spaces along the east edge of the existing parking area, and that these improvements be funded through the 2016 Capital Budget; and That all interested parties listed in Report EGD-008-16 and any delegations be advised of Council's decision. Carried j Later in the meeting (See following motions) Resolution #GG-180-16 i. Moved by. Councillor Neal, seconded by Councillor Traill I' 1' That the foregoing Resolution #GG-179-16 be amended by adding the following to paragraph three, following the words "Boulton Street": "be approved for 90 degree parking". Motion Withdrawn Councillor Traill left the meeting at 1:50 PM. The foregoing Resolution #GG=179-16 was then put to a vote and carried. i' 9 - 6-9 General Government Committee ClaringtonMinutes March 29, 2016 Resolution #GG-181-16 Moved by Councillor Partner, seconded by Councillor Neal That the following recommendations be referred until the Master Transportation Plan is presented: "That a 1.5 metre wide sidewalk be constructed as part of Phase 1 of the transportation safety improvements, on the west side of Mill Street South, including localized curb and gutter, storm sewer and localized retaining walls, and that these improvements be referred to the 2016 Capital Budget; and That Mill Street South be widened by 2 metres on each side as part of Phase 2, to accommodate bike lanes, and that these improvements be referred to a future Capital Budget year." Carried Councillor Traill returned to the meeting at 1:51 PM. Recess Resolution #GG-182-16 Moved by.Councillor Traill, seconded by Councillor Hooper That the Committee recess for ten minutes. Carried The meeting reconvened at 2:10 PM. 8 Communications - Receive for Information 8.1 Minutes of the Tyrone Community Centre dated February 17, 2016 8.2 Dave Keys, Environmental Manager, Blackbird Constructors 407 General Partnership— Notice of Submission Highway 407 East Phase 2 Design and Construction Report#3 8.3 Debi A. Wilcox, Regional Clerk/Director of Legislative Services, The Regional Municipality of Durham — Final Report from Regional Council Composition Review Committee (2016-RCCRC-01) and Excerpt from Report#2015-A-14, Outlining Next Steps to be Taken 8.4 Great Lakes Office, Ontario Ministry of the Environment and Climate Change — Ontario's Great Lakes Strategy First Progress Report - 10 - 6-10 GClarftwneneral Government Committee Minutes March 29, 2016 Resolution #GG-183-16 Moved by Councillor Traill, seconded by Councillor Partner That the Communications items 8.1 to 8.4, be received for.information. Carried i 9 Communications — Direction 9.1 Debi A. Wilcox, Regional Clerk/Director of Legislative Services, The Regional j Municipality of Durham — Regional Response to the Province on Ontario's Proposed Waste-Free Ontario Act, and Associated Resource Recovery and Circular Economy Act and Waste Diversion Transition Act Environmental Bill of Rights (EBR) Posting #012-5832 (2016-J-6) Resolution #GG-184-16 Moved by Councillor Hooper, seconded by Councillor Partner That the following Regional Municipality of Durham's resolution, regarding the Regional Response to the Province on Ontario's Proposed Waste-Free Ontario Act, and Associated Resource Recovery and Circular Economy Act and Waste Diversion Transition Act Environmental Bill of Rights (EBR), be endorsed by the Municipality of Clarington: Whereas waste materials can become valuable resources and enhanced producer responsibility could provide significant environmental benefits should I` producers be encouraged to innovate to reduce waste, develop more easily recycled packaging, and work with municipalities to enhance and/or fund enhanced options for the collection and processing of waste materials; Whereas municipalities have no control over the form of municipal solid waste f generated from packaging and products entering their jurisdiction, and yet municipal taxpayers continue to bear greater than 50 per cent of the costs for the disposal and recycling of packaging and print materials that circulate within their waste streams; Whereas producer responsibility provides that producers bear responsibility for 100 per cent of the costs of designated wastes and their end-of-life management and municipalities should not bear any net cost for the management of these materials which are becoming increasingly complex and expensive to recycle, reclaim and/or dispose of; Therefore be it resolved that the Regional Municipality of Durham calls on the ! Ontario Government to ensure the proposed `Waste-Free Ontario Act' (Bill 15 1) results in legislation which not only replaces the current Waste Diversion Act to ensure full producer responsibility, but that in order to ensure service levels to - 11 - 6-11 ington General Government Committee ClarMinutes March 29, 2016 Ontario residents are equal to, or better than existing service levels provided, legislation be based on: i) A made-in-Ontario framework that respects the complexity, functionality and success of long-standing municipal integrated waste management systems and service levels; ii) Evidence-based decision making to ensure there are no unintended consequences to municipalities; iii) A fully funded role for municipalities, ensuring producers take 100 per cent responsibility for the end-of-life costs of designated wastes including disposal and litter operations, with full and fair compensation to municipalities for any municipal services.or infrastructure provided (including compensation for stranded assets); iv) The recognition that residual municipal solid waste is a less carbon intensive fuel than traditional fossil fuels and accept energy recovery as a key element of diversion for the residual waste material; and v) All energy extraction /recycling methods being treated equally, and the beneficial use of energy-from-waste residuals (ash and metal) should be encouraged for use in production processes to replace elements in new products and that the definition of diversion include all energy recovery solutions; and That Report#2016-J-6 be forwarded to the Region's local municipalities, the Association of Municipalities of Ontario, the Ontario Waste Management Association, the Government of Ontario Ministers of the Environment and Climate Change and Municipal Affairs and Housing, and Durham Members of Provincial Parliament. Carried 9.2 Christopher Harris, Town Clerk, Town of Whitby—Correspondence Number 2016-56 from Louis Antonakos, Mayor, Town of Carleton Place dated February 10, 2016 — Resolution Infrastructure Funding Resolution #GG-185-16 Moved by Councillor Neal, seconded by Councillor Hooper That the following Town of Carleton Place resolution, endorsed by the Town of Whitby, regarding Infrastructure Funding, be endorsed by the Municipality of Clarington: Whereas the Province of Ontario recently scored applications for two major infrastructure programs, the Small Communities Fund (SCF) and the Ontario - 12 - 6-12 i GClaringtoneneral Government Committee Minutes. March 29, 2016 Community Infrastructure Fund (OCIF) and ranked municipalities based on their economic conditions and fiscal situations; And Whereas some of the indicators used to score municipalities actually penalize a municipality that has planned for future infrastructure needs by establishing financial reserves; And Whereas municipalities have little ability to alter their circumstances and improve their score or ranking; and Now Therefore Be It Resolved that the Town of Carleton Place hereby calls upon Minister Jeff Leal to discontinue the use of the current evaluation criteria that penalizes municipalities that plan to maintain their infrastructure and instead distribute all future infrastructure grants to all municipalities utilizing a fair and equitable formula. Carried 10 Presentations i Presentations were considered earlier in the meeting after the delegation portion of the agenda. 11 Engineering Services Department No Reports for this section of the Agenda. 12 Operations Department No Reports for this section of the Agenda. i 1 Councillor Cooke chaired this portion of the meeting. 13 Emergency and Fire Services Department 13.1 ESD-002-16 Emergency Services Activity Report - 2015 Resolution #GG-186-16 Moved by Councillor Neal, seconded by Mayor Foster That Report ESD-002-16 be received for information. Carried I - 13 - 6-13 latington General Government Committee ' Minutes March 29, 2016 Councillor Hooper chaired this portion of the meeting. 14 Community Services Department 14.1 CSD-006-16 Community Event Sponsorship Program Resolution #GG-187-16 Moved by Councillor Partner, seconded by Councillor Cooke That Report CSD-006-16 be received; That the proposed Community Event Sponsorship Program and Application be approved; That the proposed amendments to the Community Grant Program as outlined in Section 2.2 of this report be approved; That $5,000.00 from the 2016 Community Event Sponsorship account be transferred to the 2016 Community Services Department, Community Development section budget to be applied only to the assistance of funding a Canada Day celebration event located at the Garnet B. Rickard Recreation Complex; and That all interested parties listed in Report CSD-006-16 and any delegations be advised of Council's decision. Carried Councillor Traill chaired this portion of the meeting. 15 Municipal Clerk's Department 15.1 CLD-006-16 Boulevard Maintenance By-law Resolution #GG-188-16 Moved by Councillor Partner, seconded by Councillor Neal That Report CLD-006-16 be received; That the By-law attached to Report CLD-006-16 be passed; and That all interested parties listed in Report CLD-006-16 and any delegations be advised of Council's decision. Carried - 14 - 6-14 General Government Committee ClaringtonMinutes March 29, 2016 15.2 CLD-012-16 Appointment of a Pound Keeper Resolution #GG-189-16 Moved by Councillor Partner, seconded by Councillor Cooke That Report CLD-012-16 be received; That Karen Minaker be appointed for a term ending December 31, 2018 or until a successor is appointed to be a Pound Keeper for the Municipality of Clarington; and That all interested parties listed in Report CLD-012-16 be advised of Council's decision. Carried Mayor Foster chaired this portion of the meeting. 16 Corporate Services Department The Corporate Services Report, COD-004-16 was considered during the Finance Department section of the Agenda. 17 Finance Department j Resolution #GG-190-16 Moved by Councillor Neal, seconded by Councillor Traill That Reports COD-004-16, FND-004-16, FND-005-16, and FND-006-16, be approved 1= on consent as follows: 16.1 COD-004-16 Recreation Software Replacement That Report COD-004-16 be received; �. I That, under the single source provision of the Municipality's Purchasing By-Law, Council grant the Purchasing Manager the authority to negotiate an agreement with ACTIVE Network for the provision of recreation registration and facility booking software service; and That the Purchasing Manager be authorized to execute the agreement with the ACTIVE Network for the purchase, installation; migration and maintenance of software required to replace the current CLASS program software used for recreation management. -15 - 6-15 Clar-ingtoil General Government Committee Minutes March 29, 2016 17.1 FND-004-16 Annual Commodity Hedging Report— 2016 That Report FND-004-16 be received for information. 17.2 FND-005-16 Mayor and Council Remuneration and Expenses for 2015 That Report FND-005-16 be received for information. 17.3 FND-006-16 Annual Leasing Report— 2015 r That Report FND-006-16 be received for information. Carried 18 Solicitor's Department No Reports for this section of the Agenda. 19 Chief Administrative Office No Reports for this section of the Agenda. 20 New Business — Consideration 20.1 Special Budget Meeting Structure Resolution #GG-191-16 Moved by Councillor Neal, seconded by. Councillor Hooper That Staff be directed to prepare a report to the General Government Committee on the structure of the Special Committee meeting for the budget, including having a separate public meeting for the members of the public and organizations to make representations on the budget. Carried 20.2 Lighting in Soling Village Resolution #GG-192-16 Moved by Councillor Neal, seconded by.Councillor Cooke That Staff be directed to investigate the lighting at the intersection in Solina Village, and advise Council, by Memo, of the steps that can be taken to improve the safety at the intersection. Motion Withdrawn - 16 - 6-16 General Government Committee Minutes March 29, 2016 20.3 Tourism Metrics Resolution #GG-193-16 Moved by Councillor Neal, seconded by Councillor Cooke That Staff be directed to provide a report, for the May 9, 2016 General Government Committee meeting, on establishing metrics for tracking the value received for the Tourism Division budget. Carried 20.4 Request to Amend the Procedural By-law Resolution #GG-194-16 i Moved by Councillor Neal, seconded by Councillor Partner That Staff be directed to provide a report, for the May 9, 2016 General Government Committee meeting, to consider amending the Procedural By-law such that, if a member is declaring a conflict, that it be noted as an "Interest"; and That Staff consider the procedure undertaken at the Region of Durham and other municipalities. Carried 20.5 A Gift of Art Councillor Neal declared a pecuniary interest in the New Business item regarding A Gift j of Art, as a member of his family volunteers for this organization. Councillor Neal left the room and refrained from discussion and voting on this matter. Resolution #GG-195-16 Moved by Councillor Partner, seconded by Councillor Trail[ That Staff be directed to reach out to A Gift of Art Board of Directors to see how we can help them achieve their one-time $30,000 grant/loan request to Council to achieve their goals. 'Carried i' Councillor Neal returned to the meeting. r' h } - 17 - 6-17 General Government Committee Clarftwn Minutes March 29, 2016 21 Unfinished Business 21.1 EGD-008-16 Bond Head Park Expansion and Transportation Improvements [Referred from the February 16, 2016 General Government Committee Meeting] EGD-008-16, Bond Head Park Expansion and Transportation Improvements were considered earlier in the meeting after the presentation portion of the Agenda. 22 Confidential Reports 22.1 Confidential Verbal Report from Frank Wu, Chief Administrative Officer, Regarding a Property Matter Closed Session Resolution #GG-196-16 Moved by Councillor Neal, seconded by Councillor Hooper That, in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of discussing a proposed or pending acquisition or disposition of land by the municipality of local board. Carried Rise and Report The meeting resumed in open session at 3:25 PM with Mayor Foster in the Chair. Mayor Foster advised that one item was discussed in "closed" session in accordance with Section 239(2) of the Municipal Act, 2001 and no resolutions were passed. 23 Adjournment Resolution #GG-197-16 Moved by Councillor Cooke, seconded by Councillor Hooper That the meeting adjourn at 3:26 PM. Carried Mayor Deputy Clerk - 18 - 6-18 i Tyrone Community Centre Board Meeting Minutes Wednesday, March 16,2016 Present: Joy Vaneyk, Claude Godin, Danielle Carroll, Larry Quinney, Dave Taylor, Paul Rowan,* Corinne van de Grootevheen, Katherine Caplan, Walter Loveridge, Justin Vachon Regrets: Cecile Bowers, Marlene Craig, Corinna Traill.Alvina Hare Motion by Dave Taylor to approve minutes as revised. Correction to price of floor scrubber up to ($5,000.00) Five thousand dollars may be spent; Minimum rental rate for Sunday or weekday is ($150.00)one hundred and fifty dollars. 2nd-Larry Quinney. Carried i Treasurer's Report by Claude Godin Current balance$22,840(adjustments pending) February dance profit $1820(door) +$ 1376(bar) minus $ 1246(expenses) total $ 1949.70 profit Motion by Walter Loveridge to adopt Treasurer's Report. 2nd—Corinne van de Grootevheen. Carried. To keep things running smooth and ensure there is no confusion, anyone who needs to submita receipt will submit it to the organizer of that specific event. The organizer of the event will turn in all receipts to the treasurer, at one time. i Hall Rentals YTD is$1708 (what has been made in 2016) *does not include deposits for holding Reviewed events booked for future dates. f Moved by Larry Quinney,to allow"Travelling Church", a reduced rate of$100/booking if they can commit to 8 consecutive weeks or more. Anything less will be billed at$150 as per approved rates. .2nd—Dave Taylor, Carried Maintenance by Larry Quinney $2500 spent on various items such as supplies, stripping/sealing the.floor, stove repair and painting the ceiling in meeting room. Justin Vachon has volunteered to pick up the floor machine in Whitby from Swiss. Date to be determined. Dance Update by Dave Taylor Dance attendance has been 180-for past 2 months. It has been decided that in order for the dances to run smoothly, there needs to be a minimum of 7 volunteers/dance. t 8-1 Tyrone Community Centre Minutes Page 2 March 16, 2016 Old Business • Moved by Dave Taylor New kitchen counter,drawers, and taps be purchased and installed at quote of approximately$3200. (quote does not include taps). 2nd by Claude Godin. Carried. Colour to be picked,out by Corinne. • Moved by Claude Godin Cloak room counter to be purchased and installed as per approximate quote of$480,2nd by Paul Rowan. Carried. Colour to be picked out by Corinne. • Status of screen purchase for bar-in progress • Status of building sign quote(Brian Miehe) -in progress • Fire Department to investigate possibility of split bar door. • Repairs to the Cenotaph will be done by the Municipality this year. • Indoor clean up day to be held Sat March 19 at 9:00 am to noon New Business • Outdoor clean up will be Earth day,April 22, 6-8 pm • Defib Training will be held at Tyrone on April 13, 9 am—2 pm • All Boards meeting will be held March 22 at Haydon to review Draft Alcohol policy. • All Boards meeting will be held Sat May 28 at Municipal Office to review Financial competence& Insurance Issues, as well as rental agreements. • Joy to order new legs for tables.. Meeting adjourned 8:45pm 8-2 Vp MINUTES ORONO ARENA COMMUNITY CENTRE BOARD March 29,2016 Present: John Witheridge Elaine Dillon Gord Lowery Laverne Boyd Jackie Moore Michael Di Lella Rorie Woods arrived at 8:20 pm Regrets: Wendy Partner,Willie Woo Call to order by John Witheridge at 7:33 p.m. i Agenda: presented by: John Witheridge Moved to accept: Seconded: Elaine Dillon Passed Minutes from October 27,2015 meeting: presented by John Witheridge Motion to accept as received: Michael Di Lella Seconded: Laverne Boyd Passed i The Chair recognized the high quality of the minutes. Financial Report distributed March 29, 2016 by email and attached-to this report. Motion to receive the financial report without prejudice for December 31, 2015—Jackie Moore Seconded: Laverne Boyd Passed Michael DiLella asked for clarification on Pensions since last meeting,Willie Woo had questioned them*and Rory Woods would get back to us. Rory Woods stated that 2014 was the first year that Mike Pogue started as the Arena Manager. His Pension was not being submitted to the Pension provider, but it was being deducted from his pay. Therefore the 2014 amount was submitted in February 2015, on top of the regular 2015 amount to the Pension provider. 8-3 l Other points clarified: The Orono books are audited annually by the town and are done by a Chartered Accountant. Year end is December 31. Correspondence: n/a New Business: no update available due to councilors absent from meeting From our last meeting on October 27, 2015, Wendy Partner was going to work with Andy Allison to set up a meeting including all parties to be held in the near future along with Fred Horvath. Investigate setting up a new structure involving these parties: • OAAA • Fair Board • Arena Board • Municipality—Willie Woo,Wendy Partner, Fred Horvath, Director of Operations and Andy Allison, Municipal Solicitor, and possibly the Mayor Still need to hear from Wendy Partner regarding the schedule for the accessibility audit. Last meeting Wendy had stated this will be happening in the near future. Motion to adjourn at 8:30 pm: Laverne Boyd Seconded: Gordy Lowery Passed Next Meeting: June 21,2016 at 7:30 pm. John Witheridge Jackie Moore Chairperson Secretary 8-4 i f Orono Arens:And Community Centre BWwwe$We tA$atDoo 31,2015 ASSET CURRENT ASSETS Petty Caah 260-00 Torm Deposit 11 ,2Ci4.61 giant,A-Paythle Bank-d"ratlN amount 'aril,Total 1'2,594.1 Accountp Peceivabre t1.60 Acttuftls 1340ea1 r bre WE Adjust.._ 3 073�4 Ac ounts R=_ceis-.bFe 2,073 90 . R,r—&vables,Net 3,073.94 TOTAL CURRENTASSETS 1�F,884.13 FIXED ASSETS Fwrijumv&Fquiprno�ni 4,54486 A=uM Deprec_Futri&EWil 3,274-61 Fuiniture&Equipment NEI 1,359,39 TOTAL FIX8T3 AS$ETB 1,339.39 TOTAL ASSIRT 124,263.52 LIASIL.TY CURRENT LIABILITIES Accounla Payable 4,998.16 Al=um's Papabtm Y-P-Adjuttmcrits z,5$2.E,6 Aecrwd Llabilfties A=unts Payable Va:ation payable ttatatiort Payable g.Qr Employeeaductio€m Payable t1-90 EI Payable x.74 GPP Payable 42999 Fetieraf Income Tar.Payable 218.22 Paision.P3yatila 17,�36.7T Roc Gen Payable:Yotat 17,683.74 WCB Payable .2,6$0.19 G S T Cott Said t ,i#33, i7 C S T Qii Ptrchases 47.799.06' G S T ReMitt;t7 7,714,53 G S T Payable =66.00 FEST Pold an Pvrcfi3szs -13,$10,16 TOTAL CUM ENT LIABILITIES TOTALUABILIT`t` -29; i70,5t €Ot11 FY RETAINS}EARNINGS Term 6eposit 133.91 Retained Earnings 146,645,94 owent Far€!qr;, 2,34>6.R TOTAL RETAINFU EARNINGS 145 t37k,43 TOTAL EQUITY 145,873.03 LIABILMtES 1s4t1 FOU_ITY 124,263.52 j i' Ile 8-5 Orono Arena And Community Centre MOO[ Actual Jan 131.2915 to Jan D1,2014 10 Dec 31,2015 Oat 31,2014 RIZVUUI; 19�p.nk n6 Revenue 92.25 2,91140M -aG.w Rental-Ice Renta( 2$t,836,1 255,224,60 ZSS Rgft2k Arena Floor RaMal 0.0111 .10.110 Rental-Sac1h 4,551_90 2, 6.04 61.12 Rental-Half— 14,91825 1Cl_986-25 4164 Meeting Room Rental: U0,00 9,09 D.A.R 5,-Ref-Hydro 360.c 624.35 -89-229 D,A,Fa Ref 8F1 93,50 84.24 10,99 0A,F.4,-13 e f.,(Mages 2,322.W 2i454,50 -5,40 O-A.F-S,Rof water 326,7$ 350.04 4 22 DA.F.K Ref 219.9-4 r U15.0 -32.61 Gas 24.24 413.53 2.86 Pubtfo Slkg.tinq 1,460.1:0 2,675,00 -49,57 r-L;nd Raising O.M 407.25 AM= tv.e Eqw,pmtnf Claringfon QQntrjrW O.W 0,00 sRate Sharpen 0M MOG 4104.0O Mfv4;eJlaneow;u 13,145.70 21MCO 506,07 tat latiorts 0-00 j$,5-00-M Dort Adycra,;,Aig 2,25-3;00 0.30aloo . 04,02 TOTALREVEINUE 298,152.59 311,698.16 430 TOTXL REVF-N". 298.*2.59 311,599-16 -4.30 EXPENSE COST OF OPERATIONS Arena 1.1afribmance 29,191.53 -66.46 Arena Stipphas 11,349.113 11,003.36 5.110 Soon&Dufa-a 1156.00 SUO 230400 AWA dg,-5 0.00 1,316.92 35.91 Bank Charg"A SundryEpp. 11.303,26 327;16 3255.&SC32 s . T0.786.69 0,537,05 2137 p M pe 11 e FU r 0�fj-,q pla 0110 4.610 0100 0.00 2%82 -100,00 Tt2clot Maintenance 1,006.96 151 4Q 571.89 Gmunda Maintenarre. 1.970.00 2,210 00 -10A6 Hydra 48,75t,60 57,943.28 lea Equipmeng 56,926,10 7,45.83 406,13 Refuse 2,811.;5 1 3,613.51 -22,311 Telephone 4,110.76 3,85455 0.65 Water 6,34U9 64331,57 0.25 Adyertf,ging. 24r3M 61'.,x3 offits supp`i#s 615732 1,172,95 -43,W PAISCCUUMOU5 1,825,12 43.G4 4,140.52 Tta, ipq M 767—% 0.00 0100 waget 122.992.34 -5.61 El Expew Pension Payable 95,$15.63 2,801m 465,79 CPP-Expense 4,779.79 4,263.40 12,38 Rplancing Sou"Ded far 2011 OM a-Da 0100 WOO Expen3e 1 4 3ET 2, 129 .20.$6 Payroll Expense;Total 159,06-5-71 164JO7,62 3,22 TOTAL COST OF OPERATIONS 3.00,6-09.4t YfQ4 11 US! TOTALVPIENSE X0,6M41 219,446M 3169 NET INCMTE -2.6065M 22,153.06 =11 x.32 8-6 GANARASKA REGION'CONSERVATION AUTHORITY MINUTES OF THE FULL AUTHORITY March 17, 2016 FA 01/16 1. Welcome and Call to Order The Chair called the Full Authority meeting to order at 7:15.p.m. MEMBERS PRESENT: Forrest Rowden, Chair-Town of Cobourg Raymond Benns - Township of Alnwick/Haldimand John Fallis -Township of Cavan Monaghan Louise Ferrie-Blecher- Municipality of Port Hope Jeff Lees - Municipality of Port Hope Heather Stauble - City of Kawartha Lakes ALSO PRESENT: Linda Laliberte, CAO/Secretary-Treasurer Mark Peacock, Director, Watershed Services Greg Wells, Manager, Planning and Regulations ABSENT WITH REGRETS: Wendy Partner, Vice-Chair- Municipality of Clarington Mark Lovshin -Township of Hamilton Theresa Rickerby-Town of Cobourg Willie Woo - Municipality of Clarington ALSO ABSENT: 2. Disclosure of Pecuniary Interest None 3. Minutes of Last Meeting FA 01116 MOVED BY: Ray Benns SECONDED BY: John Fallis THAT the Full Authority approve the minutes of the December 10, 2016 meeting. CARRIED. 4. Adoption of the Agenda FA 02116 MOVED BY: Jeff Lees SECONDED BY: Louise Ferrie-Blecher THAT the Full Authority adopt the agenda as presented CARRIED. i 8-7 Minutes FA 01/16 Page 2 5. Delegations None 6. Presentations None 7. Business Arising from Minutes None 8. Correspondence FA 1. Glenn Rozer, Lynch Rutherford Tozer re. 2015 Audit FA 03/16 MOVED BY: Heather Stauble SECONDED BY: John Fallis THAT the Full Authority receive the correspondence for information. CARRIED. 9. Applications under Ontario Regulation 168/06• Permits approved by Executive: FA 04116 MOVED BY: Heather Stauble SECONDED BY: Ray Benns THAT the Full Authority receive the permits for information. CARRIED. Permit Application require Full Authority discussion: None 10. Committee Reports: None 11. New Business: a) Wesleyville Creek Rehabilitation FA 05116 MOVED BY: Jeff Lees SECONDED BY: `Heather Stauble THAT the Full Authority direct staff to enter into a Grant Funding Agreement with the Province of Ontario in order to carry out the Wesleyville Creek Rehabilitation. CARRIED. 8-8 Minutes FA 01/16 . Page 3 12. Other Business None 13. In Camera None 14. Adjourn The meeting adjourned at 7:24 p.m. on a motion by John Fallis. ail CHAIR CAO/SECRETARY-TREASURER 1 i I i 8-9 Fleming, Cindy From: info@clarington.net on behalf of Mark Wilson <mark.wilson@enbridge.com> Sent: March-23-16 4:39 PM To: Clerks Department Outside Subject: Communication to Members of Council Attachments: Pages from EB-2016-0004 Mayor Letter Merge-527bde5bb-321f-4ca3- a589-8cl 2af2e6f24.pdf Dear Members of Council, I have written to the Mayor (copy attached) and provided notification of our participation in an important proceeding before the Ontario Energy Board (OEB). Once concluded, it is expected that this proceeding will have revised or permitted specific exemptions from,existing economic feasibility guidelines that govern natural gas expansion in Ontario. This is expected to increase the feasibility of future natural gas expansion within Mulmur Township. Please do not hesitate to contact me at 416-758-7958 with any questions. Regards, DISTR TION MREVIEWED 8; Mark Wilson Original To: . ❑ ' Sr. Advisor, Municipal Affairs . OCouncil oirecti ❑GG Direction ❑PD Direction ❑Council Information `m GG Information ❑PD Information Copy To: ENBRIDGE GAS DISTRIBUTION oMayor E3 Members of 0 Ward Councillors Council TEL: 416-758-7958 1 CELL: 416-817-8298 ❑cao ❑clerks ❑Communications 500 Consumers Road, Toronto ON M2J 1 P8 O Community ❑Corporate O Emergency Services Services Services enbridgegas:com IMEngineiring ❑Flnance ❑Legal • Integrity. Safety. Respect. Services Services Operations Planning Services ❑other. ------------------------------------- Origin: http://www.clarington.net/en/town-hall/mayor-and-council.a ,,nicipalClerk'srile ------------------------------------- This email was sent to you by Mark Wilson<mark.wilson@enbridge.com> through I' http://www.clarington.net/. i' ' i 8-10 500 Consumers Road North York,Ontario M2J 1P8 Canada March 22, 2016 His Worship, Mayor Adrian Foster 40 Temperance Street Bowmanville, ON LIC 3A6 Dear Mayor, Re: Ontario Energy Board Application #EB-2016-0004— Review of Mechanisms to Recover the Costs of Natural Gas Expansion in Ontario The purpose of my writing is to draw your attention to an important proceeding before the Ontario Energy Board (OEB). Once concluded, it is expected that this proceeding will have revised or permitted specific exemptions from existing economic feasibility guidelines that govern natural gas expansion in Ontario. In July 2015, Union Gas made an application to the OEB requesting the Board consider revising the current system expansion economic feasibility guidelines such that it could proceed with more natural gas community expansion projects (OEB docket#EB-2015- 0179). En bridge had worked closely with Union Gas as they were developing their proposal and was preparing to make a very similar proposal this year. Due to the high level of interest by third parties in the Union Gas application and a number of issues that were raised by these parties, the OEB determined that it would be more appropriate to conduct a generic review of.its current natural gas system expansion economic feasibility guidelines. The OEB issued a notice in early February 2016 of a generic proceeding to determine what changes could be made to these guidelines to promote expansion of natural gas service to unserved areas of the province (OEB docket#EB-2016-0004). Your municipality would have received notification from the OEB in regard to this hearing (notice attached). Enbridge has a number of communities under consideration as potential expansion projects and has filed a submission under EB-2016-0004 requesting the changes deemed necessary to make these projects feasible. You are receiving this notification because at least one of our potential expansion projects is located within your municipality. 1 8-11 It is our expectation that the OEB will decide on revised economic feasibility guidelines this summer. Once the changes are known, we will be in a better position to assess the potential to extend service within your municipality. All of the materials, documents and evidence associated with the EB-2016-0004 proceeding can be accessed through the OEB's website by searching under EB-2016- 0004. ()8wW.ontarioenergyboard.ca/notice). We ask that you review this material and should you feel it appropriate, consider submitting a letter to the OEB in support of our submission. Please do not hesitate to contact me at 416-817-8298 with any questions, comments or concerns. We would be pleased to attend a meeting or appear before your Council to discuss our submission. Sincerely, Mark Wilson Sr. Advisor, Municipal Affairs i c. Members of Council i j` i s 2 8-12 •IDISTRI UTI N March 30, 2016 ���;1EVIEWEp BY ..Qrjpinal Tod_.. ❑ e _� • "D Council'Dizctlon O GG Direction ❑PD Direction The Honourable Kathleen Wynne ❑Councillnformationf. GG information ❑PD Information Premier Copy f Minister of Intergovernmental Affairs. ❑Mayor ❑Members of ❑Mrd Councillors Council Room.281 - The Regional ❑CAD C1 Clerks \❑ Municipality Main Legislative Building C3 Community ❑ Communications Emergency ic Corporate communications of Durham Queens Park Services Services Services Toronto ON M7A 1A1 13 Engineering ❑Fnance 13 Legal Corporate Services Services Services Department- CIO e fi Legislative Services RE: NOTICE OF MOTION FROM COUNCIL �tOOM AND 605 ROSSLAND RD.E. COUNCILLOR JORDAN REGARDING W&, EAR EMERGENCY PO BOX 623 PLANS OUR FILE: PO4 WHITBY ON•L1 N 6A3 e CANADA Honourable Premier, please be advised fiht it has come to our attention 905-668-7711 that the resolution noted below was not sent out followingthe November 1-800-372-1102 Fax:905-668-9963 4, 2015 Regional Council meeting. Thank you for your-consideration at -www.durham.ca this time. Matthew L.Gaskell Please be advised that the Joint Finance &Administration and Health & G Commissioner of Social Services Committees of Regional Council considered the above Corporate Services matter and at a meeting held on November 4, 2015, Council adopted the following recommendations of the Joint Committees: A) That Durham Region requests the Government of Ontario provide all non-confidential data and studies used in considering changes to Ontario's off-site nuclear emergency plans; B) That Durham Region requests the Province of Ontario to consider the feasibility of expanding the 10 km primary zone; and C) That a copy of this resolution be forwarded to: all Durham Region municipalities f • Durham Nuclear Health Committee • Durham Emergency Management Office • City of Toronto • City of Toronto Office of Emergency Management !' • Hon. Kathleen Wynne, Premier of Ontario • Minister of Community Safety and Correctional Services • Minister of Health and Long-Term Care "Seevte I.-jelL for�rar•�,- n6iivi s- If this information is required in an accessible format, please contact =r L the Accessibility Co-ordinator at 1-800-372-1102 ext 2009. 8 13 Page 2 • Members of Provincial Parliament o Granville Anderson. (Durham) o Joe Dickson (Ajax-Pickering) o Christine Elliott (Whitby-Oshawa) o Jennifer French (Oshawa) o Mitzie Hunter (Scarborough-Guildwood) o Tracy MacCharlos (Pickering-Scarborough East) iJ:iieIi,IC Ettl � Y0 / ti tlSti[lcity';t•• af�tti(S.t E_s Debi A. Wilcox, MPA, CMO, CMM Ill _ ....___.__---- _,Regiohal Clerk/Director of Legislative Services c: M. de Rond, Clerk, Town of Ajax T. Gettinby,*CAO/Clerk, Township of Brock A. Greentree, Clerk, Municipality of Clarington S. Kranc, Clerk, City of Oshawa D. Shields, Clerk, City'-of Pickering N. Wellsbury,.Clerk, Township of Scugog D. Leroux, Clerk, Township of Uxbridge C. Harris, Clerk, Town of Whitby R: J. Kyle, Chair, Durham Nuclear Health Committee W. Leonard, Director of Emergency Management, Durham Emergency Management Office U. S. Watkiss, City Clerk, City of Toronto- L. Chandler, Director, City of Toronto Office of Emergency.Management The Honourable Yasir Naqvi, Minister of Community Safety and Correctional Services The Honourable Eric'Hoskih8, Minister of Health and Long-Term Care Granville Anderson, MPP (Durham) Joe Dickson, MPP (Ajax/Pickering)- Lorne Coe, MPP (Whitby/Oshawa) Jennifer French, MPP-(Oshawa) Mitzie Hunter, MPP (Scarborough-Guildwood) The Honourable Tracy MacCharles, MPP (Pickering/Scarborough East) R.J. Clapp; Commissioner of Finance R.J. Kyle, Commissioner and.Medical Officer of Health 8-14 I If this information is required in an accessible format, please contact The Re ional Municipality of Durham at 1-800-372-1102 extension 3560. r 1 TRI B ION REVIEWED BY 11CniTo: ❑F 11 Council Directio�❑GG Direction ❑PD Direction York Region 1QCouncI(Infc )n GG Information 13PD Information alu • Copy To: .0 Mayor ❑Members of ❑Ward Councillors Council ❑CAO Q Clerks ❑Communications A. Greentree, Municipal Clerk ❑Community ❑corporate 13 Emergency Municipality of Clarington Services Services Services 40 Temperance Street ❑Engineering 13 Finance ❑Legal BOwmanVllle, ON L1 C 3A6 Services Services 00peraGons \uatanning Servhs Dear Ms. Greentree: (3 Other i RE: Durham/York Ener from Waste Project (MOE File No.: EA b'�'--MI'rk's File In accordance with the Notice of Approval to Proceed with the Undertaking regarding The Amended Environmental Assessment for Durham and York Residual Waste Study, Condition 3 Public Record, enclosed please find a hard copy of the following documents: • Letter to the Ministry of the Environment and Climate Change dated March 24, 2016, regarding Durham York Energy Centre Submission of February 2016 Complaint and Inquiry Logs • February 2016 Project Team Direct Contact Log Documents will be made available on the Durham York Energy Centre project website at: https://www.durhamyorkwaste.ca/Documents/FacilityManagementPlans/ComplaintlnauiryLogs.aspx • Letter to the Ministry of the Environment and Climate Change dated March 24, 2016, regarding Durham York Energy Centre Submission of January 2016 Complaint and Inquiry Logs • January 2016 Project Team Direct Contact Log Documents will be made available on the Durham York Energy Centre project website at: https://www.durhamyorkwaste.ca/Documents/FacilityManagementPlans/ComplaintInguiryLogs aspx • Letter to the Ministry of the Environment and Climate Change dated March 23, 2016, regarding Durham York Energy Centre Submission of Third Party Independent Audit Report ' #5 • Durham York Energy Centre, March 2016 - Construction Phase Audit Report (Malroz Engineering Inc., March 21, 2016) Documents will be made available on the Durham York Energy Centre project website at: https://www.durhamyorkwaste.ca/Documents/FacilitvManagementPlans/ThirdPartyAuditReports/Thir dPartyAuditReports2016.aspx Thank you, Melodee Smart, Administrative Assistant Works Department, The Regional Municipality of Durham 905-668-7711 or 1-800-372-1102-extension 3560 Melodee.Smart(u-)-durham.ca E Encl. 8-15 If this information is required in accessible format, please contact The Regional Municipality of Durham at 1-800-372-1102 extension 3560. March 24, 2016 Celeste Dugas, Manager, York Durham District Office Ministry of the Environment and Climate Change 230 Westney Road South, 5th Floor Ajax, ON LIS 7J5 Dear Ms. Dugas: RE: DurhamNork'Energy from Waste Project Submission of February 2016 Complaint and Inquiry Log MOECC File#: EA-08-02 The Regional Municipality of Durham, the.Regional Municipality of York, and Covanta continue to monitor complaints and inquiries, and provide monthly reports to the Ministry of the Environment and Climate Change's (MOECC) York Durham District Office. The next reporting period will cover the month of March 2016. We trust that this meets the MOECC's expectation. If you require additional information, please contact the undersigned. Sincerely, Mirka Januszkiewicz, P.Eng. Laura McDowell, P.Eng. Director, Waste Management Services Director, Environmental Promotion and Protection The Regional Municipality of Durham The Regional Municipality of York 905.668.7711 ext. 3464 905.830.4444 ext. 75077 Mirka.Januszkiewicz@durham.ca Laura.McDowell@york.ca C. S. Thomas, Issues Project Coordinator, MOECC P. Dunn, Senior Environmental Officer, MOECC P. Martin, Supervisor (Acting), Air, Pesticides, and Environmental Planning, MOECC G. Battarino, Special Project Officer, Project Coordination, MOECC E. O'Leary, Environmental Resource Planner and Environmental Assessment Coordinator, Air, Pesticides, and Environmental Planning, MOECC A. Huxter, Environmental Specialist, Covanta Energy from Waste Advisory Committee (EFWAC) D. Kelly, Regional Clerk, The Regional Municipality of York D. Wilcox, Regional Clerk, The Regional Municipality of Durham Encl. 8-16 DURHAM YORK ENERGY CENTRE COMPLAINT AND INQUIRY LOG FEBRUARY 2016 Inq ulrles Date', ;Method Comment Details/Descrl tion eceived Received Responsel Remedial Acton StafF. # R p Response Date 1 February 2, Telephone to called me and would like to learn all there is to know about the Returned telephone call. Advised caller personal tours would February 2, LW 2016 project team : e as advised that he does not feel that he can,at this time,apply to the not be given at this time,but suggested caller attend the.EFW 2016 direct. next term of the EFW-WMAC for his own reasons,but would like to visit the facility Open House on February 4th. Caller was pleased for the in-person and learn everything there is to know about in order to be able to apply to information and met with staff to answer questions. the subsequent term. He did confirm that he has•checked out the project website but would like to speak with someone. He can be reached after 3:30 PM today at- Ifyou could please contact him,that would be great(he will be expecting a call today). 2 February 2, Project web email Hello Are there electric car chargers available at the facility?If not are you guys Good morning, February3, LW 2016 planning on installing few? 2016 Thank you for your interest in the Durham York Energy Centre. - Electric car chargers are something we have looked into installing,however we do not see this happening until further into the future. Thanks, Project Team . 3 February 1, Email and phone Message requesting confirmation of media reports that Durham Region and York Dea_ February 3, SD 2016 message Region accepted the facility and expressing concern about potential health effects of The City of Markham forwarded your recent email and 2016 forwarded by air emissions. telephone message to York Region for a response. As York Regional requested,I can confirm that the Durham York Energy Centre Councillor was accepted by Durham Region and,York Region on January Armstrong Nrmstrormala 28,2016. (Markham) Regarding your other concerns,we refer you again to the Human Health and Ecological Risk Assessment completed during the project's Environmental Assessment,which concluded that the Durham York Energy Centre can operate safely and without unacceptable impacts on human health or the environment. 1 00 00 00 DURHAM YORK ENERGY CENTRE COMPLAINT AND INQUIRY LOG FEBRUARY 2016 .: Inquiries,.,:. . . irles,,. �: Date ` Metho:d #. Comment Details/Descrjptlon. ` Response ReceivedReceived _ Response/RemedialActlonStaff:. . bate' :. http://www.d urha myorkwaste.ca/Archive/pdfs/study/amended- ea-study-docs/Amended-HH ERA-Rep ort/Durham-York- HHERA-FINAL_styl a-g uided_Dec-10_2009-rev.pdf Sincerely, Total;Pra'ect Team In uiries this m q onth (project web emailltelephon..e).' 2 Total,Covanta Ingb1iries,this month o Total;Council/Committee lnqulrles this month o Total burham"Call Centre Inquiries this month (separate attachment) o Total,<inquities frons York.this month. Total'Inqulries from previous;months;' 2 Total Inquiries in 201.6 5 2 DURHAM YORK ENERGY CENTRE COMPLAINT AND INQUIRY LOG FEBRUARY 2016 Cotnplatnts C omment:D"etails/Descri fi D on. ate': , .h(fethod t Received `Received �� Response/Remedial Accton, es at nse' Staff.: 1 February3, Request to Delegate asks that information related to DYEC Acceptance Testing be posted to No further action required. Documents related to acceptance February 3, N/A delegation to 2016 appear as a ' the project website. have been posted to the website: www.durhamyorkwaste.ca 2016 . Work Committee and provided correspondence 2 February 3, Correspondence Clarington Council passed the following resolution: No further action required. Correpsondence was February 3, N/A 2016 to works "That,to reaffirm that the existing Energy from Waste Facility Environmental received for information. 2016 Committee Monitoring Program meets all regulatory requirements and exceeds Regional Council approved monitoring plans: a. That Regional Municipality of Durham undertake an additional stack test as early as possible in 2016; b. The third party,independent and impartial testing agent approved by the Commissioner of Works be retained to carry out an additional stack test;and c. An independent report of data collected and analysed be presented to the Regional Council and the Municipality of Clarington n(2016-WRC-2) 3 February 16, DYEC staff direct Durham staff noticed strong odour and reported to Covanta to check their An investigation-was immediately performed. The odour was February 16, GB 2016 to Covanta operations. found to be originating from Miller Compost just north west of 2016 the DYEC located at 1100 Hancock Rd. No remedial action required atthe DYEC. 3 00 N O DURHAM YORK ENERGY CENTRE COMPLAINT AND INQUIRY LOG FEBRUARY 2016 , omp.lainfs Comment Details/D.escri tion Date> Method p Res once/Remedial Action+ ,Received Received p. Staff. <; R 'Date To#a1,Project Team Complaints,thismontli'(pro�ect'web`email/telephone) o Total'Covanta Complaints this month: Tota111b. ouncil/Committee Complaints this month,:,:. 2 Total:Durtiarri Cal[Centre Complaints this inonfh>(separate aftachmejnt) o lalntsfirom York this month o Total.Com . Total Complaints from:previous,months 4 Total,ppmplaints n 2016 . 7 4 If this information is required in accessible format, please contact The Regional Municipality of Durham at 1-800-372-1102 extension 3560. - YO Ic Region. March 24, 2016 Celeste Dugas, Manager, York Durham District Office Ministry of the Environment and Climate Change 230 Westney Road South, 5`" Floor Ajax, ON L1 S 7J5 Dear Ms. Dugas: RE: DurhamNork Energy from Waste Project Submission of January 2016 Complaint and Inquiry Log MOECC File#: EA-08-02 The Regional Municipality of Durham, the Regional Municipality of York, and Covanta continue to monitor complaints and inquiries, and provide monthly reports to the Ministry of the Environment and Climate Change's (MOECC) York Durham District Office. The next reporting period will cover the month of February 2016. We trust that this meets the MOECC's expectation. If you require additional information, please contact the undersigned. Sincerely, Mirka Januszkiewicz, P.Eng. Laura McDowell, P.Eng. Director, Waste Management Services Director, Environmental Promotion j and Protection The Regional Municipality of Durham The Regional Municipality of York j 905.668.7711 ext. 3464 905.830.4444 ext. 75077 Mirka.Januszkiewicz@durham.ca Laura.McDowell@york.ca I C. S. Thomas, Issues Project Coordinator, MOECC P. Dunn, Senior Environmental Officer, MOECC P. Martin, Supervisor(Acting), Air, Pesticides, and Environmental Planning, MOECC G. Battarino, Special Project Officer, Project Coordination, MOECC E. O'Leary, Environmental Resource Planner and Environmental Assessment Coordinator, Air, Pesticides, and Environmental Planning, MOECC A. Huxter, Environmental Specialist, Covanta Energy from Waste Advisory Committee (EFWAC) D. Kelly, Regional Clerk, The Regional Municipality of York D. Wilcox, Regional Clerk, The Regional Municipality of Durham Encl. 8-21 00 N N ' DURHAM YORK ENERGY CENTRE COMPLAINT AND INQUIRY LOG JANUARY 2016 i Inqutnes , Date Method Comment Details/Description Resppgse.: Rec.eiVed Received Respons Staff:: e/Remedial Acfian Date 1 December Project web email Dear Sir/Madam: Dear January 13, LW 23,2015 2016 Our office the Legislative Research Service at the Ontario Legislature provides non- Thank you for your interest in the Durham York Energy Centre. partisan research and information support'to the MPPs and Caucus staff here at We have reviewed your questions and hope we have provided Queen's Park.You probably know the IESO(Independent Electricity System you with helpful responses. Our responses to your questions Operator)recently posted their Energy-from-Waste(EFW)procurement program. are in red text below. . Please feel free on contact us if you have any further questions With respect to your Durham York Energy Centre(DYEC)I would appreciate the or require clarity on the information provided. following information: Best Regards, A) Does a chronological table or flow chart exist of the key stages in the Project Team planning,approval process,construction and pending commissioning of the DYEC.I am particularly in the land use planning,environmental and energy supply and sales components of this approval process to indicate in general what is currently required to secure the approval of a modern EFW facility in Ontario. A) .Does a chronological table or flow chart exist of the key B) How will the pending operation of the DYEC still ensure that the two regional stages in the planning,approval process,construction and municipalities still act to implement and achieve waste reduction and diversion,i.e., pending commissioning of the DYEC.I am particularly in the recycling,targets for their waste streams? land use planning,environmental and energy supply and sales C) In the background analysis for the DYEC project,has any representative and components of this approval process to indicate in general comparative computation been prepared of the greenhouse gas output in general what is currently required to secure the approval of a modern from modern EFW facilities compared to the straight landfill disposal of waste and EFW facility in Ontario. then without,and with,greenhouse gas capture and reuse from landfill facilities without the initial use of EFW technologies?If so can such representative There were so many different approvals and approval bodies information be provided? required on this project. There is no process diagram available D) In the background analysis for the DYEC project,has any representative and -that can demonstrate getting from A to B. Some processes comparative computation been prepared of the greenhouse gas output in general were done concurrently and some needed to wait until we had from modern EFW facilities compared to,the generation of power from modern approval from another body prior to moving forward. WE natural gas-fired generation and modern coal fired-generation?If so can such needed approval from our Council and the host.municipality reprpsentative information be provided? first and foremost then we proceeded into the environmental regulatory Environmental Assessment and Environmental I have also made EFW-related inquiries to the Independent Electricity System Compliance Approval Process. The Power Purchase Operator(IESO)and the Ontario Ministry of the Environment and Climate Change Agreement and getting connected to*the grid we a separate (MOECC). process but were done concurrent with the facility design process. Please call me to clarify or scope any of the above matters."Off the shelf' 'information in this regard would suffice. The following links on the website should be heI fd 1 DURHAM YORK ENERGY CENTRE COMPLAINT AND INQUIRY LOG JANUARY 2016 •Inquiries :. Method Comment Details/D;escn` ion , P. Response S Received Received Respons emedlal Action e/R Qate Staff With the pending Holidays 1 wonder if a response would be possible by January 20. Facility Land Requirements: hftps://www.durhamyorkwaste.ca/Archive/pdfs/processing/Ann Look forward to your response. ex-E-2-Facility-Land-Requirements.pdf Respectfully submitted, Hydro One process for new generators: hftp://www.hydroone.com/GeneratorsIConnectionProcess/Pag es/default.aspx Environmental Approval Process: Environmental Planning Process-Environmental Assessment https://www.d urhamyorkwaste.ca/Archive/pdfs/study/ea-study- rolectReam em ers docs/studydocjuly31/EA in_Sections/05 The-Planning- January 13, Project Web From a quick scan I feel that you have provided an EXCELLENT response to my Process.pdf 2016 email questions from the perspective of your YDEC. Other Approvals: hftps://www.durhamyorkwaste.ca/Archive/pdfs/studylea-study- If I need clarification of any matters provided I may be in further contact. docs/studydoc july31/EA_in_Sections/15-Additional-Approval- Requirements.pdf With sincere appreciation, • B) How will the pending operation of the DYEC still ensure that the two regional municipalities still act to implement and achieve waste reduction and diversion,i.e.,recycling,targets for their waste streams? As part of our Environmental Assessment Approval,the Environment Minister of the Day commended the Regions of Durham and York on their waste diversion programs already in place. Durham and York Regions rank among the top 5 in Waste diversion according to Waste Diversion Ontario. On an annual basis the Regions.submit Waste Diversion reports to the Minister of Environment and Climate for the previous year detailing the waste diversion program successes and challenges and-can be used to reconfirm our commitment to waste diversion. These are posted to our website. 2 00 N W . 0 I N -P DURHAM YORK ENERGY CENTRE COMPLAINT AND INQUIRY LOG JANUARY 2016 Inqulrtes' Dates :Method Comment.Det lion# P Response` Received Received Respon dtal Actton Staff . se/Reme Date . Additionally,the DYEC was built"right-sized"at 140,000 tonnes per year processing capacity for the quantity of garbage generated by 100%of Durham residential households (approximately 100,000 tonnes)and 20,000 tonnes for York Region,with 20,000 tonnes shared capacity. There is little room to account for tonnage due to population growth without first considering other diversion opportunities. Facility expansion is expensive and diversion opportunities may be more economical and environmentally responsible. C) In the background analysis for the DYEC project,has any representative and comparative computation been prepared of the greenhouse gas output in general from modem EFW facilities compared to the straight landfill disposal of waste and then without,and with,greenhouse gas capture and reuse from landfill facilities without the initial use of EFW technologies?If so can such representative information be provided? During the Environmental Assessment process we were required to do an evaluation of alternatives,including the"do nothing" type scenario',which was continuing to send waste to landfill. The following reports will have summaries on this topic:. Comparative Analysis of Thermal Treatment and Remote Landfill on a Lifecycle Basis hftps://www.durhamyorkwaste.ca/Archive/pdfs/processing/Ann ex-E-S-Supplemental—Report.pdf Facility Energy and Life Cycle Assessment—Technical Study Report hftps:/Iwww.durhamyorkwaste.ca/Archive/pdfs/study/ea-study- docs/studydoc july3l/Appendix-C-3-Facility-Energy-and-LCA- Technical-Stud -Re ort. df 3 DURHAM YORK ENERGY CENTRE COMPLAINT AND INQUIRY LOG JANUARY 2016• V. Inquiries 77 . Date Method_ Comment Details/Descri tion P # p, Response_ Receirred, .•. Received Res onse/'.Remec(tai Action StafF'` _. bate Consideration of"Alternatives To"the Undertaking https://www.durhamyorkwaste.ca/Arch ive/pdfs/study/Ba ckgrou nd_Document_2- 2_Consideration_of Alternatives_to The_Undertaking.pdf A detailed business case was undertaken by Deloitte to provide a comprehensive risk and cost evaluation of the EFW and Other Ontario Landfill options and makes a final recommendation.In this assessment,both options were evaluated using an evaluation framework guided by principles that the selected option should: •Be a local solution that is realistic,long-term and not a local landfill; •Protect and promote environmental sustainability and environmentally sensitive behaviour; •Foster multi-government partnership and cooperation; •Achieve value for money; •Advance the productive reuse of waste materials; •Promote the public interest through transparency.and evidence-based decision-making; •Ensure appropriate public ownership/control. The link to the business case which also includes a comparative evaluation: https://www.durhamyorkwaste.ca/Archive/pdfs/businesscase/E FWReport.pdf D) In the background analysis for the DYEC project,has any representative and comparative computation been prepared of the greenhouse gas output in general from modem EFW facilities compared to the generation of power from modem natural gas-fired generation and modern coal fired- generation?If so can such representative information be rovided? 4 OD I N Cn 0 N a7 DURHAM YORK ENERGY CENTRE COMPLAINT AND INQUIRY LOG JANUARY 2016 tnqutrles z , • Date Met(iod # omment Details/Description .Response. C Res onse/Remedial Acton Received,. Received P Staff Date I have attached a paper by the Solid Waste Association of North America(SWANA)on this topic. Hopefully it will be of use to you. Note: An email correction was sent to the inquirer on March March 9,2016 9,2016 revising the tonnage allocation in Item 1 B(above)to 110,000 tonnes per year for Durham Region and 30,000 tonnes per year for York. 5 DURHAM YORK ENERGY CENTRE COMPLAINT AND INQUIRY LOG JANUARY 2016 Ingwries , # ! Dafie :. Mefihod Comment Details/Description Received, Response: .St ponse/Remedial Action Received Res. Date aff: Best regards, Project Team 2 January6, Email I am concerned that the trucks transporting waste from York Region to this Good Afternoon January 14, AH 2016 facility have the'lowest emissions possible. - 2016 Thank you for your email regarding the transportation of waste Thus,I would like to ensure that these trucks have their speed limiters set at from York Region to the Durham York Energy Centre(DYEC). 90 kph.This will help to keep the levels of nitrogen oxides,carbon dioxide, carbon monoxide,and hydrocarbons from these trucks as low as possible. The transportation of York Region waste to the DYEC is managed through an external contract,which adheres to all Thanks, Ministry of Transportation(MTO)regulations. The MTO regulates the use of speed limiters in Ontario and all vehicles are required to comply with the MTO commercial vehicle safety requirements. Regards, 3 January 12, Email forwarded Request for information about the Durham York Energy Centre public Dee_ January 13, SD 2016 by York Regional consultation process,the names of the individuals who submitted comments, 2016 Councillor and the names of York Region's project team. Your request for information to the City of Markham was Nirmala forwarded to me for a response. In your request,you asked for Armstrong information about the public consultation process for the (Markham) Durham York Energy Centre,including a list of individuals and organizations that submitted comments. A report on the public consultation process was included in the Environmental Assessment Study Document that was submitted by Durham Region and York Region to the Ministry of Environment and Climate Change. This public consultation report is available on the project website www.durhamyorkwaste.ca. A list of individuals and organizations that submitted comments is also available on the website,together with their questions and the Regions' res onses. Links to the applicable documents are provided 6 00 N 00 N 00 DURHAM YORK ENERGY CENTRE COMPLAINT AND INQUIRY LOG JANUARY2016 Inqu�rles. 7777777777 Date:; Method Details/Description Response Received Comment ' ponse/Remedial Action Date Staff Received Res below. EA Study Document Section 16:Consultation Summary https://www.d urhariiyorkwaste.ca/Archive/pdfs/study/ea-study- docs/studydoc july31/EA_in_Sections/16-Consultation- Summary.pdf Comments on the EA Study Document Public Comment httpsJ/www.d urhamyorkwaste.ca/Arch ive/pdfs/study/ea-study- docs/DY-Public-Comment-Response-Summary-Table-Nov-27- 09-FI NAL-Dec-10-09.pdf First Nations Comment hftps://www.d urhamyorkwaste.ca/Arch ive/pdfs/study/ea-study- docs/First-Nations-Table-Formal-EA-Review-Full-Comm ents- Resp o nses-Dec-2-09.pdf Government Review Team Comment hftps://www.durhamyorkwaste.ca/Arch ive/pdfs/study/ea-study- docs/Master-G RT-Table-Fo rmal-EA-Review-Full-Comments- Resp o nses-Dec-3-09.pdf In your information request,you also asked for the names and titles of the members of York Region's project team. In keeping with the protocol established for the project under our Environmental Compliance Approval,we respectfully request that you direct all project-related inquiries to the dedicated project mailbox at infod@durhamyorkwaste.ca. This mailbox is monitored continuously by the project team to ensure timely and accurate responses. As York's representative on the facility operations team you may also direct inquires to me. Best Regards, 7 DURHAM YORK ENERGY CENTRE COMPLAINT AND INQUIRY LOG JANUARY 2016 v Ing.uiries,: Method Comment Details/Descri Response;. . .*Rece'ei d' Response/Remedial Action Staff Received pfion Date Total Protect Teaminquiries this mo'nth (project web email/telephone)" To#al Covta Ingtairiesahis month o Total.Council/Committeq` nqutries this month ; C o Tot6u'Durham Call;centr&Inquiries this month (separate attachment) o Tot al;lnquines from York,this month 2 . Totai,Inquiries from previous months, o 'T pt, .1 in;2016' g a 00 N CO 00 I co 0 DURHAM YORK ENERGY CENTRE COMPLAINT AND INQUIRY LOG JANUARY 2016 F. r a '. :Compiamts y ' i Method escription Date Comment Defiails/D #; Response. Received Received e po emedtal.Actlon,;. nse Date Staff.. ` 1 January 13, Request to Delegation concerned with Management Committees decision on the DYEC Committee addressed concerns from delegate No further January 13, N/A 2016& appear as a Acceptance Testing Results. action required. 2016 January 27, delegation to 2016 Work Committee and Regional Council 2 January 13, Request to Delegation concerned with DYEC Acceptance testing as well as lack of increase Committee addressed concerns from delegate. January 13, N/A 2016 appear as a seen in recycling rates,construction delays No further action required. 2016 delegation to Work Committee ti 3 January 27, Request to Delegation concerned with additional costs for consulting and legal fees for DYEC Committee addressed concerns from delegate. Acceptance January 27, N/A 2016 appear as due to construction delays. Asked that the Acceptance Report be made pubiicaily Test Report is available on the DYEC website: 2016 delegation to available and requested Council ask the cost of liquidated damages be reconciled. www.durhamyorkwaste.ca Regional Council 4 January 27, Request to Delegation asking Council to be cautious facilitating or supporting any approvals that Committee addressed concerns from delegate. No further January 27, N/A 2016 appear as would allow this project to proceed and further ask that Regional Council support action required. 2016 delegation to Port Hope Municipality resolution opposing all forms of incineration to manage Regional Council. waste. 9 DURHAM YORK ENERGY CENTRE COMPLAINT AND INQUIRY LOG JANUARY 2016 Complamts�: Date' Method Comment DetailslDescnption #..-'. Res onse_: Received Received Response!'Remedial Action P staff. 'Date' ''Total;Project Teag9-pmpMamts,this monfih(project web eri�aillfielephone)� o Total Covanta Complaints this.month,' o Total.Council/CommitteeiC Mplamtsahis month :_ 4 Total Durham GaII;Cenfire Complaints this month (sepaM a attachment) o Tgtal Complaints from York this month o Tofial Complaints from p�rev�ousµmonths o Total`Complainfis m 2016 4 10 00 CA) If this information is required in an accessible format, please contact The Regional Municipality of Durham-at 1-800-372-1102 extension 3560. Y6riptegion March 23, 2016 Dolly Goyette, Director, Central Region Ministry of the Environment and Climate Change Place Nouveau 5775 Yonge Street, Floor 8 North York, ON M2M 4J1 Dear Ms. Goyette: RE: DurhamNork Energy from Waste Project Third Party Independent Audit Report (#5) Environmental Assessment Condition of Approval Number 16.5 Environmental Compliance Approval (ECA) 15(2) MOECC File No.: EA-08-02 In accordance with Condition 16.5 of the Notice of Approval to Proceed with the Undertaking and ECA Condition 15(2), The Regional Municipality of Durham and The Regional Municipality of York (Regions) have received the.enclosed fifth independent audit report of the construction phase of the Durham York Energy Centre. Malroz Environmental Scientists and Engineers (Malroz) commenced the fifth on-site construction phase audit on March 4, 2016, in accordance with the submitted audit plan and the revised submission date agreed to via correspondence from the Ministry of the Environment and Climate Change dated June 20, 2014. The audit was completed by Malroz and submitted to the Regions on March 21, 2016. In Section 6..0 of the audit report (Summary and Recommendations), Malroz states: "In the opinion of the auditors, the project team continues to work well together in maintaining, documenting and communicating compliance with all approvals and authorizations of the Environmental Assessment and Certificate of Approval for construction of this facility." 8-32 D. Goyette DYEC Third Party Independent Audit Report#5-Acceptance MOECC File No.:EA-08-02 March 23, 2016 Page 2 of 2 The audit is comprised of three parts: document review, site walkthrough, and interviews. The audit report states that "Areas of non-compliance were not identified." and "Areas of improvement were not identified." A copy of the audit report will be retained at the site and posted on the project website (www.durhamyorkwaste.ca) in accordance with ECA Condition 15(3).. The audit report will also be submitted to the Energy from Waste Advisory Committee for information and comment, as appropriate. If you require any further information, please contact Mr. Gioseph Anello, Manager of Waste Planning and Technical Services', at 905-668-7711 extension 3445. Sincerely, Mirka Januszkiewicz, P.Eng. Laura McDowell, P.Eng. Director, Waste Management Director, Environmental Promotion and Protection The Regional Municipality of Durham The Regional Municipality of York 905.668.4113 ext. 3464 905.830.4444 ext:5077 Mirka.Januszkiewicz@durham.ca Laura.McDowell@york.ca /LW C. K. Hedley, Director, Environmental Approvals Branch, MOECC M. Mahmood, Manager, Approval Services, MOECC C. Dugas, Manager, York Durham District Office, MOECC P. Martin, Supervisor-(Acting), Air, Pesticides, and Environmental Planning, MOECC S. Thomas, Issues Project Coordinator, York Durham District Office, MOECC P. Dunn, Senior Environmental Officer, York Durham District Office, MOECC G. Battarino, Special Project Officer, Project Coordination,.MOECC E. O'Leary, Environmental Resource Planner and Environmental Assessment Coordinator, Air, Pesticides, and Environmental Planning, MOECC A. Huxter, Environmental Specialist, Covanta Energy from Waste Advisory Committee (EFWAC) D*. Kelly, Regional Clerk, The Regional Municipality of York D. Wilcox,. Regional Clerk, The Regional Municipality of Durham Encl. i' 8-33 March, 2016 — Audit Durham York. Energy Centre. Construction Phase Audit EA file no..04-EA-02-08 Prepare �Essloly COAL Geo Prepared for S:V. ROSS 4 M o .-q Regional.Municipality of Durham STEVEN V.ROSE � y.PtACTONG MBOM y ,1292 c�of a °A1ra1t%0 Steven V: Rose, P.Eng:, P.Geo. Auditor 1 Project Manager. Malroz File: 795-113.00 L March 21, 2016 w x JOHN ROBERT PYi{E y PRACTISING MEMBER Y a 1855 a Johnyke, P.Geo. ��TAP, 0 Assis nt Auditor Geoscientist Distribution: 1 copy+ 1 pdf— Region.of Durham 1 copy — Malroz Engineering Inc. 8=34 Durham York Energy Centre Page i Construction Phase Audit#5 795-113.00 NOTICE TO-READER This report summarizes the results of an Audit of the Durham York Energy Center undertaken by Malroz Engineering Inc. on March 4, 2016. Malroz was retained by The Regional Municipality of Durham to perform this audit. The data evaluations reported herein were completed in a manner which is consistent with the level of care and skill normally exercised by other members of the engineering and geoscience professions.currently practising under similar conditions, subject to the time, financial, and physical constraints applicable to these services. The findings reported in this document are based on the tasks completed by Malroz. Professional judgement, experience with similar work, and available data collected within the scope of work form the basis for this report. Malroz has prepared this report using information understood to be factual and correct. This undertaking cannot be relied upon to detect information or facts that were inaccurate, concealed, or not fully disclosed at the time of our work. No guarantees are either expressed or implied. Environmental conditions can be expected to change over time. The findings and conclusions of this report are valid only at the time at which this work was conducted. If future work is undertaken, or new information becomes available, Malroz should be so advised in order to re- evaluate the conclusions of this report and make any necessary modifications. This document has been prepared by Malroz for the sole use of The Regional Municipality of Durham, to evaluate compliance with respect to requirements set forth in regulations and permitting. Unauthorized reuse of this document for any other purpose, or by third parties, without the express written consent of Malroz, shall be at such party's sole risk without liability to Malroz. Data, tables, charts, graphs, and interpretive illustrations presented in this document can only be properly evaluated when reviewed together with the accompanying report. Reference to this report should only be made to the full, intact document. This notice to reader is an integral part of the accompanying report and must remain with it at all times. Respectfully Submitted, Malroz Engineering Inc. . i r i` j j Malroz Engineering Inc. i' 8-35 Durham York Energy Centre Page ii Construction Phase Audit#5 795-113.00 TABLE OF CONTENTS 1.0 Introduction and Overview..................................................................................... 1 1.1 Introduction ........................................................................................................ 1 1.2 Report Overview ................................................................................................ 1 2.0 Audit Activities &Attendance.........r.......................................................................2 3.0 Site Walkthrough ...................................................................................................2 4.0 Documents Review................................................................................................3 5.0 Personnel Interviews..............................................................................................4 6.0 Summary and Recommendations .........................................................................5 APPENDICES A Figure 1 - Site Location B Audit Summary Checklist C Audit Sign in Sheet D Site Walkthrough Photos E Documents Available on the Project Website F Acceptance Summary Checklist Malroz Engineering Inc. 8-36 Durham York Energy Centre Page 1 Construction Phase Audit#5 795-113.00 1.0 Introduction and Overview 1.1 Introduction . i The MOECC approved construction of a mass burn incinerator in Clarington in 2010 following the completion of the EA. The facility reportedly will be capable of processing approximately 140,000 tonnes of post-diversion residual waste annually, as well as recovering metals and energy. The facility is located at 1835 Energy Drive, in the Municipality of Clarington. The 12-hectare parcel is situated north of the Courtice Water Pollution Control Plant in the Regional Municipality of Durham (see Figure 1, Appendix A). This audit and report represent Construction Phase Audit Number 5 of 5, Completion of Acceptance Testing. In a letter dated February 11, 2016 the Ministry of the Environment and Climate Change concurred with Audit#5 commencing on March 4, . 2016. 1.2 Report Overview Section 16 of the Notice of Approval to Proceed with the Undertaking dated October 21, 2010, from the Minister of the Environment, mandates that third party audits be completed. Further, the audit plan is to be approved by the Regional Director prior to j implementation. Approval of the Construction Phase Audit Plan was received on December 8, 2011. The Completion of Acceptance Testing Audit Plan was submitted to f the MOECC on August 7, 2014 by the Regions. The purpose of the audit program is to confirm: 1. Compliance with applicable legislation; 2. Compliance with applicable approvals and permits such as the Certificate of Approval and site plan permit; and; 3. Compliance with accepted monitoring plans. Further, the purpose of the audit is to evaluate the areas of non-compliance or improvement identified in our April, 2014 report to be addressed prior to the submission of the present audit. This audit report covers the fifth audit site visit which was conducted on March 4, 2016. The audit summary checklist was updated based on the previous audit. The summary checklist shows the comments from the previous audit for evaluation of changes by each audit date. The summary checklist, with notes made by the auditors during the audit site visit, is attached in Appendix B for reference. The checklist was used to guide the site walkthrough, document review and personnel interviews. i Malroz Engineering Inc Durharj York Energy Centre Page 2 Construction Phase Audit#5 795-113.00 Findings of the Durham York Energy Centre audit are summarized in the following four sections of this audit report. 2.0 Audit Activities & Attendance Malroz personnel arrived at the Durham York Energy Centre site on March 4, 2016, at approximately 8:30 am to conduct the site audit. Prior to entering the site, Malroz personnel conducted an initial drive around the perimeter of the site where possible. The audit personnel consisted of Steven Rose, P.Eng., P.Geo. (auditor) and John Pyke, P.Geo. (assistant auditor). Personnel from the owners (Durham & York Regions), and operator/constructor (Covanta) were onsite to support the audit. A briefing was held, where the owners and Covanta personnel provided an update on the.current construction, operations and changes since the March, 2014 audit. Attendees of the briefing meeting are identified, along with their employer and contact information, on a sign in sheet (Appendix C). 3.0 Site Walkthrough Site personnel provided a health and safety briefing and construction status overview prior to the site walkthrough. Photo documentation collected during the site walkthrough is attached (Appendix D). Notes collected during the walkthrough are provided in the audit summary checklist (Appendix B). . Greg Borchuk from Durham Region led the tour, which started in the Regions' offices. The tour proceeded in a counter clockwise direction around the site on the paved access roads. Weather conditions were sunny and cold with some wind. A description of current site activity was provided. The door to the Tipping Building was open as the tour walked by, no odour or debris was noted. Spill containment kits were noted at each of the stormwater management ponds. The site was predominately graded and seeded with little to no snow cover on the day of the audit visit. Site personnel reported that stormwater,management ponds had been cleaned out to remove accumulated sediment. Removed sediment/soil material was contained in an area between the scale house and the main facility and surrounded by a silt curtain. Dust control was reported to be assisted by the use of a street sweeper operated on an as needed basis. Areas to review and document identified at the previous audit in,March, 2014 for review at the current audit included: Malroz Engineering Inc. 8-38 i Durham York Energy Centre Page 3 Construction Phase Audit#5 795-113.00 General housekeeping around the site following abatement of winter conditions, • Storage of liquid fuels protected from precipitation, • Repair to the silt curtain in the southeast corner of the site, and, • General housekeeping and silt curtain repair to drainage ditch near visitors' centre. These items were not identified as a concern during the March, 2016 visit. During the site walkthrough the site appeared to be in its final condition following construction and general compliance with the approvals requirements was noted. 4.0 Documents Review t Following the walkthrough, a detailed review of the required onsite project documents relating.to the construction and operations_activities was completed (see Appendix B for Summary Audit Checklist). This audit included a review of the Acceptance Phase testing and was reviewed using the Acceptance Summary Checklist (see Appendix F). Documents were reviewed at the onsite Regions office, Covanta offices and the operations centre. Personnel from the Regions and Covanta participated in the document review. i Documents from the checklist were identified during the review as available or !' maintained onsite. As with the.previous construction phase audits, project staff were readily able to source a document and show relevant supporting documentation when requested by the audit team. The approvals identified documents required to be maintained on the project website (http://www.durhamyorkwaste.ca). A listing of these documents is found in the web document checklist (see Appendix E). Documents required to be available on the project website were listed and accessible on the website at the time of the review. The website further provided a number of additional documents, correspondence and meeting summary information including the ability to receive notifications of documents added to the website. The document review did not identify areas of non compliance. i it Malroz Engineering Inc. 8-39 Durham York Energy Centre Page 4 Construction Phase Audit#5 795-113.00 5.0 Personnel Interviews As with the previous audits personnel interviews were conducted during the course of the audit, including the document review, site walkthrough and audit wrap up. Project personnel were asked for clarifications, further descriptions and explanations by the audit team during the document reviews and site walkthrough to allow identification and resolution of items as they were identified. As with the previous four audits, the project team including the owners' staff, and constructor, appeared to continue to be working well together: Each team member appeared to be well informed of the site activities and kept each other up to date on an ongoing basis. This included regular meetings. The commencement of the audit included an overview of construction and acceptance activities since the previous audit and a description of current events. Since the previous audit, construction was generally complete as was the acceptance testing. A scheduled shutdown of one boiler for maintenance was underway at the time of the audit site visit. Covanta identified that one complaint had been received and it was from Region staff who identified an odour at the site. The odour was determined to be from an offsite source and the report was prepared and filed to document the offsite concern. Site staff reported visits from MOECC personnel and that no concerns had been idenfied.. Related documents.were reviewed during the document review portion of the audit. At the end of the audit, a wrap up discussion was held with the personnel attending the audit. The interviews did not identify areas of non-compliance. The audit was completed at 2:45 pm. Malroz Engineering Inc. 8-40 Durham York Energy Centre Page 5 Construction Phase Audit#5 795-113.00 6.0 Summary and Recommendations Section 16 of the Notice of Approval to Proceed with the Undertaking dated October 21, 2010, from the Minister of the Environment, mandates that third party audits be completed. This audit reports on conditions encountered during the fifth audit, following acceptance testing and represents the final construction phase audit. The audit comprised three parts; document review, site walkthrough, and interviews. The components of this audit were completed on March 4, 2016. Areas of non- compliance were not identified. Areas of improvement were not identified. Documentation showing that each of the three areas was improved prior to issuance of this audit report was provided by site personnel and is included in Appendix D. In the opinion of the auditors, the project team continues to work well together in maintaining, documenting and communicating compliance with approvals and authorizations of the Environmental Assessment and Certificate of Approval for the construction of this facility. I. f f Malroz Engineering Ina 8-41 Appendix A Figure 1 - Site Location 8-42 ✓J •��i ,�,�.a.--fin •'S ",� e� M1p• � __ � _ �'� ..�+ W�d1 Clarington yp '409 r I' 1 A��6' '._ 7"tK t11'J:➢. d - 1\'9 WillLavrtQlr;Yav17' _�. - DarlurProwiwal ��n lye .Path `! a� l�a�• '4„ _ •,;w:'`_ F -- - St,'J.rtmtntim$k�. ' Site Location -~ - Lake Ontario Legend --' approximate property boundary Do 1 16/03/10 1 for review Jw ,tp Rev Date Description By Chkd Energy Centre Site Location Plan Construction Phase Audit Durham York Energy Centre Clarington,Ontario,Canada File:795-113.00 figure I approx.scale(m) ®LROZ� Appendix B. Audit Summar Checklist 8-44 Appendix B ..aur.. Audit Summary Checklist •Aualorehaeum. GMSNA°AI MMwsAW1 OP[um'Th Summa IPa uhamanl Foam« Rai t6alanol Audbr Command d C mitis Ivm IOmaM1ad/ IDYrir.W/ Plqu lad 7°. 9 0eoumanl P f ..aum.nl � � Jun.11,]013 � - � A tllot Cammma� ,. Autl lerGmr«na. Audumr Cammanis i{,3011 a G"'.11. wv!1 awluxll V°m Mo. 1011 Marty 1.1016 3 V V e30M the ESOM Repmrc manbl Anessuent WA 1a,(1)is) -.1..LO doted March 300 v 1 LO aatod March 2011 7msusm (no Nang°from plaOtau urdlt) No shan't, No chm6. No Gunge Acoustic 2 V V Asko m at themmustic mar ant Re ort m Emhonentol WA 34.(9)(6) uv.Lit doled M20 arch 21 No chums. Nathan v p 5 .,LO tlalod Mn March 0.epohuman, Asisssmant COA7()b, r Ino change boli praWous audit) t Nochanpv urunaataar APprwdA The Chumo,"ll emura that a copy of this Certlnena,In its Notional enlh,tyand ladudlug all lel Notkas orAmmdmant and trolls nmanul appllatlon doted March 1011,WA 730"FO¢Nx-tun oppilation detad March 1011, 3 V V COAi(39) CafA730"FDKN1(-Jun,16,2011 Nochang4 No than.° No Chmu Amendment&th.load.1 the 0t,at 13 ntlon listed ln5chadule"A"aro Assnimmt 1.,1011 Inochm.,Iromprevious audit SWadua`A' nnlned at the5ltaatallmmea. ) do...- ........ ammane_ ....__ __...,.un ..... __-..__ _......_...._.-....___.. -_-.___._.___-.-.____................ cr Em°rsenq- Thaim,of h.p-on, name an Ill.—one- ---- ._•................ ..... ....... ..__...._..-. ... _. .... ..._,_ COnuc[ umbs,of the DanmstoWmnuned In the wentofm EnNronmenaal 4 V V Information• mer[mrysltuaabn ore kep[uptodatq ontl iha[Ne« COA 31.5 obssmd illi on uta.postal!In CPP holier, - g posadin CPP traOm No..&- numba,an Assusmmt I) puled In Mte Wllgr ay.11 dated March 30131,blade, S.dn elP I..,. s2LM,­111AL to all­H ad 18n on got., Signs main enanna and at wasaadelive r 12daadhmou,23,3014 rycn[ranc. prom,,,roup ma.unesae ane al dl ¢ Thald of.shahmalnulnano1a51aewd..All dl{I1al Written mmrUo oWvll'el und,rtakm at the Sit..All Emlr°nmvnbl opPllnn oPentans-dally lo,kept by—.nn on no..May b.md.ad dRyana kept In bunds,sawed -`--------- 11 5 V Dnalpllon of mew a hon be«mrded In mnibnntmvWcunln Aelanman[ WA 14.(4) mnsarottlonaWvltlu In CPP h,ller Some as predate. SameuproNoua. _ Observed togs of Count.opentiom Slue-Wide, ofineuureman—a minimum,the recall,shell intluda ' the following: $o1lTellln( Endronm..nu CAA14.(411 WA plan fub,luad which is tied to ambient air monluaing Plana n V V cords all records produttd durin{NaSoll Tasmnp -testing notlnlGMgd DProwdby MOEduad March L6,1013,no 6omanpnNou• Novambm20,3013 lmlvar tumagsv r° Aeleasmenl ]I10) ucords produadas or t ry ponu Wrt Oaaber21,301SWSPsta,°foParatlou Groundwolm v "---- •aoll pprwalnotraulved Ya Ausut2039leltln{underukv4No,port yet. lana° 18,3014 MOE rn and Sudaa all nmrds prod...d during the Groundwater and Soda..Eminnmennl Groundwater ramrds observed Gnumdvnt...ad Buda«water monitodng nmrds In Same aspnOous. Sur/amwatel undenakan by Goldat Asmdrtes an Apd12011 undertaken by Golder Asntluos 7 V V Watvf WaurMmsunia Irvd 34.1410) Monllodn{ 6rvqu by this CaNOula; Niniment -SW Tulin{notmmmanud ye[ binds, July{romdwa[mand mrfamwotan.mPtrt behalf otap acprds (oundwotmnnlaluuod Daumb-013 April 20M and—kra by WSP Thlrtydrys afterwelte b 0rst realvod on alta,aha 71 V x pmp,n,ntshall prepm,and submit n the Dumuldyand ErMronmenM 20] Manh 3011,groundwolerand sudoawatcrlodllry Raglan.101nao(;anpoamM.Iningal)ofthansuhsof Assosman[ ,no imulnuvntar and sudace wm.r m°nlurin.W..nm. Initiation report,prepared by Re{Ion personal .._......__ ani .__.....______________-----------_______----------......—...Y____------.._._ ---__-_____-_.._-__.-_.___--,�__---------------------------_.. ----------..,----.,-----�mm-.. a 11 records Produud during the Ambient Air monitoring Envlronmanul It V V Monitoring s 14.14)(k) Plan available demd May li,3012 Plan snod May 3,Mn Sam.as prodmas, ------_ -- - -� •��--- --�� - - «cards requlradbythishaNPu«; Aneumml .Approval dated May 30,3012 August 34,2011 MOE letter-eq.Ip m.....dit. 2013-G3/03«Pana°bummadel well a the data. 2033 annual report and 2014 mood reports oWelwd Tha proponent shots submit lhv Air Em W Ions Mori Ilodn{ AIrEmNahms Pnna°ani .Emlronmmt°1 _ ObonmdaubmisN°mond nNrodsubmlaslo..dared MOEa , 9 V V Mom camunr,a.or by of iia menus pdorao thsstart of Nsusmen[ 325 .,.F.bma Pprovdleherdgio April D,r 2,A Some as prevlod" aspmOmd c onstroalgn or by ry11,3013.Awaiting MOE approval Marked uulvatl by Region of Durham April19,3013. ° --- ------ ----- ---------Nt 21hir dateu asnad lot��Gp{by the Dlrecs°L•_-_----_---- _--.-___••_ ..____ ____...—_...- _._- -...___.-._____. ..-__ Wlthln arta(l)monnofcomPlemon of tech Sell Tesling - ------� --........................ ....................... S,IIT,stl,g event,the Pedansshdlwbmltto tee Dbtda Managers Emlronmmal 10 V V Repm[ Soil Tvsdn{Papart,whlch lncludu aha debits on aha 13.141 Plan awallin{MOE aPPrwal ee item. Tmm�galenedlate..nab as Item 6, ulum6 ompling/taMing proad,m,the,,In or aha telling and Assniment PaPannotyatrealwd With 11 TV ky Soil Testing This Plan be kept at th.Slteetali tlmeland be svellable Enylronmenld 33.14)Ib)Ilvj pnndmtlSopnmbar13,2013 ,item. ca itemG ae Item.—`-_— Pan^_far lnPeabn bye hmO..J 0f(Iur up.ramo, Afsenm°m, as item. • /•yo M"Drc£rylwvNhfxc W I rA , C, aP OD rn Avdn a,Mewau n 0awma hal Summa tfteas mel P len w Rdenm 9anand Aunt—mm— .. Avdee Oommmmls ar GmmanN Pa I�gpn n° b.,umanl Ptlmenw pawmanl June 14,]Ot1 Audller Gnmanl, ANamr io,lONN mmp,a,1010 l.w.r..d/ IObew.d/ m A,nt 5.Y.11 SepamMr a,soli The proponen[shall retain,ellhv.n sive or In another see It..5 33 J J Dell to book loationa Envlr.nmenal Y E ookaodby the llct d—oamed..of N< Aasmmanl 151 ftt items sea items sse lt<m5 see items book and am auodlkd do_cvmenuUon. •datly log kept..It,M Covanb_,^__ 13 y % Uivi gbook Thimaid o1d.11y91e lwpadloe neulrod to be Environmental 15.1., remilred during,operations no chin[,from eevuns,audit ^ �y A Cmutmlr...lP.1-1,shlfI,WsMlaram lend maintained by Condition 143; Ao."nMot I. ) Ino share.from prMous audit). (.I change from prmiou...R). p - -"'-------^-^-'----naecamorrnenmsavipecpomzrmrnnePnnTnevmtr— Imp-lun,—tea and material hadtln[lo[observed -b[book reundad In C.ndllbn 15.The Infby he pees below ._ mus[be rc the In In talo daily b{book by the person ompleUngthe InspeUl.n and Include Ne following Inlormatlhn: la)date of Romd Ind N,name and,¢rehire or the penon completing the rshort, (b)quantity and source of the incoming wast,receWed at Emifa.m.ntal Control room.pend shIft,up-ls,rovmpI,tm1 l4 y % Dally hoe book masks; Anwmenl 14.3 Mqulred durin,morelons fie l[.m5 see items, ee It..5. inp.cllons,,uleslnd mat•rbltrocking let observed Id murds of the estimated q...uryaf ante theneally [noted In the bollen; (d)quantity of In.vnacuptable wast.resolved•t Nesl[e bylh,end of the approved waste realpt Period and the typeli)of unacreptabl.-1.reulvvd; (<)quantity and type of residual west,ihlpPed from site, Induding any ImArad outgoing residual wash ThePraPonents n E 34.1 11 % Audit Third levy IowUon apvoveIf tl bby the1, mlronmenUl 11 of the wrllten Aunsmont 16.6 - _ _ _ Third—Y.Witbinder _ avdl[rtQoU and anvanadateddawm<nUUon. ^^ April]A,1014 —_ Nodes of Date within IS days of the..let of the nnlshlpmcnl of wast '-- 14.2 TI % Waste Firs' onsite,the propon.ntshall give the Deadre and Regional Environmental 231 - GmmurllyebmmuelwUpni boder , A...Wad drum..I-the[the waste he,been—ho'. Assessment - - - February 9.2015 ThkmeponentshaR,al-kharonzlteorinmmllhr Annual 1031 Cam II Rapti,tlated O-W31, Annu[im Gm Iona Pe Nm.mbe,1,2013. 1014 Annu•1 Gmpllenes It...nsubmlited Odobv 31, Annwl Pana bation approved by the Dlrcd.r.a coPV or eoch of the Emironmensal Submltud November L1032. 10YL p port, 3014 ]5 V C.mpllana 5,6 Annual Gmplllna flep.sl doletl October 31,10ll MOE unNnnackm of re c),pt of report November ll, nasalCts-1 of ftap11hroo any w.cialad Assessment 1pphaved by MOENovembv30,1012 Nvsre _____ 1,303LA d P __Report °r m:tWlti - Pon su Approved — 1013 1015 MnwlGmpllana Report subml[ted OaoWr30, _— —_-- tluw__atlon of mmolMn^monlwriny�-ems_^ ^ November 30. - n,en Gnatruc[Ipn p Kase tlroinlge vel II route surmwat n from throughout the Sm oo-1 t—hrsetllmen et ur pend Two ponds were observed,one In the SE comer,..,In Additional[ndbg and lmplemnIs.,mel..tend _ Envlro—mal SE umerpond completed.OuHaILL not connected yet.In process of anwction for permanent dLLrha arMroshe uvtMme-MMiod,may exhtln[dial else Afihnment 1]'1'1 Son.....tat fella CN fwee,wnently pump out M...•I Pump out as re rhe• hydro seedingofgt,In areeaong Ne we[and—In. .1 slsevbl[ as.PvrmananeSWM ponds may beamwUed eady pontlzes seeded parcel uCN,wale. Visible In aerial Photo(Augwt ZS), t.mponrydisa,r{e in place atitormwaler U r,duu need/or sedimentation ponds. !na{<menl pond. —�_-� S+meas Previous- Some ailgnm.nt chin{.i[..alta tll[che,tad:check Rock Neckdamsin pbalnawalesgdluhing In place to 17 J V - Ufe o(pedmet<rtllkhlr[antl siuegndlnp eswe11ass0[ E, the 111.1 rack check dams multiple bartlen It omeUngUw tl•7 and slit anal,in pl—,site stall rerearted that channel surrano—If It,,the sh<towards Observed a.-westm ., er mer.,—.1 Mind mesubli t.ncingarouM fantod vas to bolaue hanolf. Mfwment urteln additional zI,dlns and erosion control to be put In plata established som=a,ponds.Slit euddn In pl.es Weious. post dean..[eentshad by Alt cun•in during V.I.,s,,%,n with veg.-Wo ehblbhed!long Ne p<dmdp.(the slu �- silt curtain lion pedrus e,fudn.other cmaun — ` Use.IfeNack wrWUon tau vests and erosion control Environmental siltcurtalnllhn{most of harasser herring,rortmved In pre. ,!n ) enpreWous,and above(hum 17}• Observed(Item 17) 1[ V fendn[•brmw+tenourses. Assessment 11.1.1 conuhl meuuru obsmed lncomtruded drolnt• not hlgh poued where eudaa How is onto aIle Sam,is low dabove(Its,ll. are FSCwHIbe Implemented during the eomrucllon phesae Environmental rockcheckil—I.dralna6e-.s;.3tart°Iwand draWpiea[ure alengwetem sidv.l Nef�le lndudes '"""""'-" -'- 19 J J ndua pouen0ll alllws udrun.11velodUet Asseoment u1'2 erodon prevu0on mobta plea to mvintaln FSC had rhshkdamsand has been—Ih,Md from previous Sam,Is pnvl.u.and above(it..17). am,azpMW.w,.m1.bwMpt—i7), Observed fill artaln„mond lemponryslockplle ... .. ---- ---------- _._...._ _....__-...._. .. .-._ ... ...... alt--------------------- _..._ ___-_____ Durlri[iho uwbuUl.n phase,stormwalvwlll be routed 3o T/ y A—Mey.naswal....11 rzumnsewea drahln[ Erwbo.me.hi ]111 two ponds unently In wa:anncdedbyd,bMg, push been,observed to hoer.silt oun.ln baMen in Ame as eviow,ard above Item 1) 9ameas aWbssinu a SWM pond In the southwest comer of she Assessment wain,no stslu basins pi... Pr ( )• prcvlous,and b..(then 17). OWwetl Site. The pond will dhNarye h the CN Pdlawah,and - HICtletono tlisXup.pends pumped as needed —'-”'—� "- ^--------- - u TI V ,[.anima tvrwlllfubw tl be cpm duo Tool Envlrhnmenui 1LLZ ermwUer In.reann-pondap—,ad m.nullly az Implemantatbn of oHslte drainage plan.bsmed and yu.Y °y° ey Ervi—M temporary piped dlzcharg..Wall h In p1.0 at the needed S,ma•s prmlaw. a n<dln Pro Sture—pr.vious Geek r po tre,lar Energy Buslnw Park manapemant and 22 It It wN as suI—t bllludonmeasure,sshimart baps•and Environ°nal 1131 most fle IMMMI alb,rack duck dams!long north aeit<ms17,19lnd10 Sea Is—17,IS,19 and 20. Sea Items 17,19,19 and 20.Observed during alt,walk Work complete;observed during lite volt s ie enh,need=had check Ismswlll aero be Anesmenl andwe[dralo.p,uunn .mpim.d. �— Gruen,plan,will be deup.dto .ut.Iralsling Emb.—Mel SaoVading In proper,warm water observed u be 23 +/ dnlna6,p,temewhhhwlilawurc ell captured 11Y2 (no change from prniou...dlq Nochenge. Final grading observed In num—sa. Work. i t zurmw t will im div hS tMI AUwmcnl apnead on slue In two sta- at.we..—.m His mph,;observed JUingfih vLLit ... ...... ....__ ...___.._.__per._ _rov[c[_roup_.._elturn:_ .._ .... ._ -. ....___....___...____.-.._a___.._.._...__._ -........... ........ ............. Dewatvin6 end evwwtlon PumPln[Is,.Peeled in order Environmenbl ..nPon,:,;et;i:.�haw,l<raaemehuaeee,er�;db __..:...... .... .............. ... .....__. 14 ,/ V Facility(.d,il.m.ntydryenvironmont[omn[rvd Ne Au—nume 11.1.2 Ipenea .d.ns ldj.—to.—.ad b.ading no op en asIs.don observed.1be time INel.oil Senneepreviow. $!..arlhviovs, No ec•vad.n observed;constmUi.n—put, Facility(aundallon. (oundaUon walls --- 4- -J—_ASeries of groundwater monitoring wells may be Installed MW4[op of plPe cheer Uon nduadlo acwmmod.lM — -----__^__'_--_-`_ -_^' —^'V__-- ----•--____—^^--^_---__- withirmoSleeen—th.Fadlllysei(cess-b°th Environmental wells completed•ban.paid.,good uuern.l con,,r.h, No dunyesab,a,sd he monler,—H,from pnand—Naw wen In verve of site near a wee Upping he le. No cWn{es 35 Y y I1.L2 she p•din4,tem lwln[s.(-16 appeared In good groundwater d at subseby quent,m11,dvrinarea. onto Aaswmenl loikad unditki—ndlodetl site autlll.Bile PeplaudwelLL in ihuthwestumerper consehaUlon. monlmringwelN al north AdcovUldepilus, be tleurmined a[subupuomeppr.yeLLau{a T<mprorary stockpiles observed in prmlow audit have Ervine—mat 31111.uwl etladvess m it-U.redhnilte with[amponrysuckpiln of solLL,hanirodorreportf Net b......vw.Olh,t<mp.rorysm pli.zer. Som,empor•rysu.....1. 26 Y Ta Il mul.b,.n salve M end stop Yf° P Onc remalnln[stod;plle south olawltch yard.Tobe p3O g 80• A,asment /1� wau a be reused dockpn¢d evcw eolbto be removotl from site wtren observed In NNennt locations uaccommod•I.ongolne am Othabermi allslte by ro{lon spring weight niulWon came Ittihad,on May 1. osetrueti actIfth-beg term stockpile lmmedlolelyr oared for Mel gradin{(ahv,prin{lend rcstrletionf). set of Ne..In bulldln,hasrow been vage,,*d, MMmantmwpflna ' Atelier— Il,, .. .. .. ...... ... •m4wu n_wa a pacumanoMI '9umm• IRs R.Iwaxe R•mm3aeaenet Audler L,mrems ..Aad Ce A.d ler Lommna rye ,ry nmrnl Au L na IoWwd/ lohen•d/ 'Paalm0 Uecumml gGwwa Dvwm•nt'• Jnr11.]012 A d5,Al2 9elxe b6]013 arch la,]0 .Aulanr Cammenls u+m N � � 27 V V Apply erosion and f.dlRm mN.an[rol measuras lobo Envbonmenbi 11.2/113 see Item 37 av item,IT,19,30 S.Rami IT,1¢,19 and 10. Sao Items l],1g,19 and 20, Sceitem,12,1¢,39 and M. de,th d In susfaawatar)• N,e,smen[ A1.d1M.t.ff.-will be reduced Inr...h ak.M.dvv N,vlrmmenbl not Using II durin{comtructlon, Ildln{amlmctio 26 X % .A.d.loaie,(e.{„vihnbry pli.ddvin{f,control,,end MNmmNnt 31'4 usin,.pnad modn[s lou (nocl,angv from pnNoW audit) (nodus{l from p.......aiU (co Nmge lrom pn,•lou,s.Ill) ..I.P'lluble ,d,edulln{. C muhldian vehicle inf@ Is predicted W be a=pNW, Site staff ontlnuv to monitor dally ecidde tnNls,no against sppliabb cimdo,butshmtderm(I.,1-hour) •based an manpower ween,Impact to loot rood, IdanUlbd Issues or conoms.ApprodmaUey 100 29 X V e(fe.d.ru kdmMRd.. pea { E""nmmbi —,ad an a ongoing bub vehicles usocia,ad with the 11..1 the deme.1 the audit Ssmves previous. Ame at-,..lout.No blues naiad. Notappllobly {pee poalbly.Th Mn Abessment 31'4 ,Iancete trucks 2 support pano...I vehicle,and Aload M,oldien dem Uon was obNl..d for he north heuvs ulux.11 be r,dundtmou¢h schaduling.1"p,dnnin{ot .pp,.imnny 20 personal vaNdeaomrrved prtlon ofOsbame Road.Truck[,+IIIc h Muted ansisa hide alp to the south of this point tondo.-Me IN,— A monimdn¢pro{nm rid rontln¢mq plan wlil be _,grued.n monitadn¢und..,k.by-%emldm So vanlon marked VOID,removed Iron,main flrhlon u lanuary 31.2034,n[e spedOc ,,ago cin{ Environmental gp pnvlowlVabfwed 30 V V Implemented W addueu ,is that mry ad �dodo¢ =4 -ENS contanIIRMAN" Updated March 37,2013 document and kept 1,front coves of bl.dor, e.Wronmental plan Febru+ry 4,3034. nation”a"eahtln laps __Prognm the amRNIkm and Anaument postdown perlodi of the Fadilry. ............ Sema plan a ..__ ....__ ..............:.... ¢ Prrlou,, EmaRenceYResPome Plan fl,vhlonL - rywlllbadalgnedbwrrmtsbntlartl, ___.__..____._____....__._.______._..nu....... .......... .............. ...... EnWranmenml .___.... 31 V V N,-NW.M.W.,I-III fhdmmsaM tle,lnmhm"menti that ANlooro t 3U °ppmWI.A.lT.dm,IcW.°raddnlgry.wuidc PfP,EANaifeted,nlol rcqulMemenm svcti.n4A.i4 Append-3(pa dmn¢e from preWous audit «duc_undambslons, d-pant--A of Tod,nlal requ 1-- ..project----ant ) I change from previous wtllij No chance Where ne"n. { • - - ________ _____ _____________.._____ _...__ ... _....__..... ..__..._.... __. ry,mill atlon meosurcswlllb lrKlutled t° - --' '- - -- -• � -�k• _- ___.. ._._.. ..... EE.Wronmenbl Nad,engafromprwl°us dIt) N.dunce from pr ieu...dlt) Nectuarlromprri...audit) A....ties,dlt eand,e May¢,1015 33 V % erourcappllab-nolo alteria rev meta POPiu e,ame^[ SSA rvlevan[[oopenUom ____ -pod-mrl _'._______---_ ______W�_ _____________�___Oecember11-10156Y MOELC,In"mPitanw_____. Mltlution mcasurci mry Intl�tle the N.or apulpment - 33 V % wnmoloptionasxh eco.ntlo,ura,loal orpropeny4ln. EnWronmomal SIA .1 Parade. (ro d,an{e from loos audit Ace.tlaaudd[cond..oAM .,2035 banlen,muf(Ien and sllen"n,andrwmtic half!.... Auessment -rev ) (no tlun{v lrom prrloos.udlt) (no Nan6v fMR,,m viou,dudR) Da"mbar ll,30356y MOECC,In compihnce 34 Envlrenmenbl phm.dcomtwttlon penwpportb{,rhadua& Observedupduad RNmurprole ,,.d.I.Covmm Same vs % V Smtlnt°/anslroNonanlvl[le,. Aue,,ment 33.5 comlwdl°n° lice.. and CPP report alloIrg adjustments io sd„dulabosed Prwlau,. WuklyProlstt planning andsch.duling m.mg.mant. N°tepplloble -era an see, oand,.6ul.......r Phued.pprooch. Rosular update,on aIUal path ad-"ie,. Obiervedws,Myaeh.d.Rr,. ....__........................................_______._.--------- _....----------.---------.-----------_------.-----._.._------ ---------.—_..______..___......___..................._---------- .___...____...____.. ........non e oDulte"',racycling IN plata,warm man•umant Wxleman..amen,plan°n-slm,°bferwdwast° 35 J J TlmeH rcmewl ofwmwctlm debris. Em,1NNmNI v9 p-n-procedure 63.1/,4.WA raalved(or w.at4 m•nyemvnt durin{vniklhnuth,le,eevalm ckonu Expanded waste mmeEomant Kemdlan pmWded a' Obs d)anuary93,2014 waam m...gement Obs,rved l wum bin ondw N,,chedulod fxllh, Nwnmon arvl"prmMen-rom.vad as needed-aura w ..P. led recyclable,and weal, mPlck up death,reeding pro{nm. 1,dinnlm summary. od..km prows,.port mboomna -- Amonitoring pro{ram and anU,vZ,plain willI Sav IUm30, 36 Monlrorin{ Envlronmenbl s ( ange from wloutdudlt % V ftimun Implemented[o addnuanybwaslhn eysdu,dorm{ Anuimant IIS ed It..30 rater[°commltmanu omtwdlon monllodng phn,u aided:March 27,2033 "o chance p ) (no<han{.from pravl.usaudlt) Notappllobb _ the comuuttlon olth<RGiI P 37 V J Investment In archhtdoud enhancements to the Facility. Envlronmenbl I19 as host"mmunityagr...act•$9 M-nmut Joint documented I.J.1et report to Council Auessment mmlUea ,.dJme6,2.12 (nodumpfromp Im.d.odll) (no dunce from previous audit) No 6,no.lrom pct Io oudlif -- spades atrl,k:milk..oke-Golder T.6 mom°Nov.16, --- WIWUN Inactive promwl,n avoid klliln{or harming wildlife E�Nronmvnul 2011•eduating for dntl ste I btrdi- Tninlm Proenmwlthwndellle program as ldenUOed In Pe"ret dowmanb[lan.lait.obwmtiom Au )g V V p,-nut ne guat 30, Recent documentation of cite o1,1111lon,March 2l, P Nd through....auction P"mals Joon{Protect aUiWUvs Asseslmen[ 1L6 aroflon control meth deal{read not to mangle milk mMoussudlt 11 nz,InL lop obwrved. 2013. 2014,weekly one observddon undertaken. Not-„Halal.[.operations slake. W Odllle wnitlar a long the,oulre east-wed length of N. Wlldille EnWrmmmtel conldx aion{loath n¢tuniHve{emend and ducat fenadaMdon obferved to be clear of wnnwctlpn (nod,onge from prallou audit) Convened t11-1,wlll serveds wlldllfe to-do,. In pia” 30 V V ProNols Ira" sioulhem PropoMllna may be,bength of Assessment 116 amwdbnadiuthn adcedc °nhmawlldliNtie w_un4_ NNiw Madnd ahrob'Rodes win be planted and.41 no ..nor pl..l•Wl3 Hanry%orteke.f6Nwtlstn mndswPe plot,dasl{n chaneto iouthwe,[Pmdto �— Appr°Vc-d bytfanngfon; 40 V V s de,mewed to EMelnumt,llands+ I ,paved In Pr°gnu will, and,ap.1 I I pv {rowwlihoutdb[urbmcv providing Anessment 11.6 -manned it,, eedln{ol tapwil•new trees elan{ protad notvnyspmwandsuga,moplo.Tna In progrost of lnitlallmplemenmtion. pepan.Alla pen rep a" additional habll+c south Prof Ilse pwemti.n PI•n E-TPI wnsaunlom w UmbotakedpresomWGi.n se, 41 Y V 5unlon rveymuse,a blvd ne,ting MI.Neantal Galtivr-Nr i6,2033-Compl ,0deber33,1011 f (nod,."{a to • elrtl Surv.V nlWty pdaMmdotting and gwbbin{. Niasfmmt ii9 Coantd pre•wnnmctlon furvey6log (noNanta from pnWouwdlt pnv oos eudltf (nochm{e tam prcWow eudltf Complete Dust control dorm{am uNIN.will be accompli,hed X.I.Idan•Proeedun 03.4 Air Quality-Dust top..to 42 V V though a number of physical and upualionel methods E"vlronmenml mud1mdkM spa°dc°ntroi-watertmcks,tumw.r Obwrvedw rNd,. Wet mndltlom on site,no dun Iowa,, Futlt-rod°ur,durt,llUcrplam°bnrved 31.T/lle/I39 Se W2 dated March 27,2013 such sscomweu.n eMb,Ilm.IV ne l.sallon,watednc, Naesvemil .11,Induse mobtun•ninlno during visit•ongoing Slb,pad(Npian Mardi 26,2013 rox L $11.speci0c penemery 2L 2014 1.112 GS3A Dustswo°per to control Medway dot and ftdgingprwark dl,wnion day to day,shutdown for dryne,s as needed _ ....__.....__._...___......_.....____________ ------______________________________.-..___. - .____.____ �_ _____._________ ..____. die orlvnbUon Pro{ram-slm,pedllcheaiU antliafetY """"""'---------- ----•----•-- ----• _._... ----- .____-.,____,,. omdl.,d..dlU,m..bai In,dh nes wultl,a remand Envlronm.nul Em,hinmmal P-n•C5331-pruem.u.nwerding not 45 V V mnddrd wntllUons n{srdln{tlh.ovvryvlhuman remains Nseument 1L2/116/1L9 compivtewgl bvupdatetl-CGI Mlnism,.fWtrM.b—R...dned March l],1019 (n.,hang,from prrluavudit) Rry h0)datad Febroary4,2034,no reported Nonportvd dreheologlalvnwuMenslna tali audit and/oro[huwlwnl herla{,valuvawlllsppH• phone{ -utr..loalal enwuntvs linen les[audit - def dplennaHvd on lune],ZOf] .� dace Osboma qtl•part or h ...Unityt c . Obwrved AECOM plan ter amI,S o.dated lanuary, A4 y/ V Master Rnd0shv.men[dt u d,to the5outh5ervveIce goad E,whaMuousnm.nt+l Il.]/316/119 sarv.mantmutar dniu{v plan unlMol g-panmlon Emryyeufimu Park,HDR dnw drawing Oloo-d OMand HDR o.pponngi. Ordlnau Plan end Oshomelload to xcommodab wnswrllonvehlcles.Nie,sment ,b{ing pen/sage 2,32°(3 snail.f3-overview Jdnuvry,]011 gepormdaul forwnlndappraval. 2031. Not applluble,<.roWul.n ample.. 3011 proWded Committee Fom,atlen ofa ,malTnatmant Fodle,Sit,IT,)— Em,ono mat co^dition8 Zan '"n"Iwmpllan"r,Portshawsmeetln{minuta Same a,pro,].....dlt vlalt Missingminutu for 15 V V D.cmmentwon Commiltu(=)fort he amtructm.period. N,eument 11]/316/119 form.etin.,4,5 and 6 far Energy From Waste Ativbory mvvUn{6,whld,an to be provided in en No raprt. Ml.ue,of menims]-1(Octobe,2.2013) Mlnutuof maetln{s3-]3 documented In bintler -pt,.(annual compibno sport Committee JEFWAQ ... ...— ..... -----------.------------.-----------..........___..... _....___................ .___ ------...------.___..-----------_..-----.----.------._...____._..----.-------------------------.-- ----I...... ..... -.__.. 46 V V Compl•Inn OvvdIp11M ndtmpl...nb[tu^of6wmmunity Cmdueme.bl FM¢Riv EA•0¢-02Io110131/06101n plan monthly Pmlecoi WS-EM 2.mm,,d,d nbmhdon 3011-URN.Imreportsrearded 1.bbd.r nor]ole and 2015 Prot.ol wmP-PIfor co..iwnlon. N,e,uNto iL2/11'E/119 wmpl.lnt to{•1uIY 13,1011 Mlnisay.—plan. Mmthiy mp°rt to con°ndde questions and compelut,Monthly report,through W June(Issued July 26). OE20 monthly nprb N...h t°N°v°mbara,W D."mbvrl0l5 needim be pnntatl and added Amended 1]/06/301°{ — Dcamber("so"lanuary 2l). C.vanm punc,G DYIC-Public complalnto l47 ^V V Employment or controlled entrances and coin,at the twdlondty coo ndnlm-e th_eIWte tnWngo/ Emir°n e°rel sTwo cutnnw with acesat.Paved rtlal oneadOlu.-Il...dudng,lewal mod. Nu,mm33.1 oburved-geed-sapnneak/mudoedvehicle, —_—' mad wntraled ant nntti.Gate Mnorthwest °saps.°ml[eandK.U. Y + ° -Me immnw, samb,in¢mod. Goes and NIUM oloa d;roadways pled 4g V V Tampx•rymd t In EmlronmenI' ,edlumut and erosion control M:Nemimsry leading of site IN((Id,mI dNtsceding of tamponstockpiles is see ltem26,seguatlon cover In pbn on long term , pvrman n closing disturbed veal, N,e,smaIn 111 rtockplles-n.permmant{nuing at time of wait scheduled forwhenwanher permits temporarynarkpiled colo;othmaren....nderanbe J.P.-26.Hyd--.In{0nober I13W3(south)mtl Gmploty r"ptfpr bmponry toll n,n{e - amtroction. Noamav5,10331west). t� fl.eat nn+Mgfna� - tCO ^ T 00 -P 00 cunnngdn r,Nw,au.n Dgnmunlalbn Dummy fRagmnmanl P.lalanuRdgvanl Dacba,of Audam Dol Am, ArAPdS]015.4 mb,awe/ hus—I Ra9ubad rye Decumml RAN.I...a.., Juea14,2o12. sue".Dame" e..N.sl a..di _ 6rpummel2ol] .. Availer CommanLL yt,pi�.lola4. Martk la,]014 numnion Envlronmenhl see gadl4rcommantl•nInn alto remove accumulated mud and dust lroT 49 Y Y Dust tnrumt durin{dry periods. Assessment 11.1 l,tludmi,Idl not.IN,md,'Ad, me obnrnd,dust control and mamge..ot Ino<Mnpe(roT previous audit) W<tnMitl.ns durin{lite visit no dant Is—Sea item r Proaduresln Placa pollgln Place With deliyand waekry deans.{of on+ll. 4y Pert of Covanta opmGom Nwecper) roadways,pluseff-slte ro oIsAIswhen needed Im Iramm ell I Courpr.cedun C53A-see sC ro ection 2 part of CHS plan by me npothat an Wants protocol to,passu nil 50 Y Y Possl6la lmpiemmhtion AranldiingPro[.nimr¢qulrod.-.1cru cot u' tin Power Pormen plan dated July,2013 R1 (oA than,.from PnNom audit) Procedure C53A•pert4of6,plan dated July 111,IO1L under comldentlon,emwcdon somAraman[ M.Inten°nn Envlronmenhl .P.ntl.m In pro)ect a{nemvn[lorfunhar Fadll Child Endnear hlnd(Au,ust 3013) toted M.Nmmmc45upervhorano Endrommbmml Staff nnllnuln 51 Y Y Adherenn roan Imentmaimm�enn program. 11.1 development ann NIs IwpWn Ithn36Aor n rymm4,erhlred Contnabelween Pglonsmd {In these rola,malntvnennmanvger Pro{nm Asseasmant pfOl° Cownte Malntamntt5upervhar(to be hoed In Septembm) end soltwery pro ........................._._....___....____....._...._ _.._.____..!Oreement,__.....___.... ._.__ ahud.fo tlo-s. Spadailn.Onpolnah---other Personnel. gnma _------__---____-_....__________.__.__e.m n_ .._. .. .See ltnms59.1,59_i Pemitl of Ambltnt air quallrymonllorina/orparlculete matte will plansubmlttcd foraOProval-note -----------------� ��-- •................... • Em"I'mental PPnval.12 n° 5'.ham IL 3 Ambient Alr begPdanake AM mpnlnrthe eflmiwnvis4l the 111 result.Nc!'p Intended I1nws m!IIonhlnitlate 33 months See 114mg,manlmdn,locations roved ee It.Ta Monllodn iti i bsessmm[ PP See Item e. onal pet on mcap.huni _,••___-.--. ._--_.•-._ .befo_frewipt of_.ste°Ell$-11 ---I----,2033 -C.unlce Poway ParinenE •__________ __ ._. ________._.__________-___.__ __.______.____._.____._..____.._.__...____...___...._._... __..... _ _ HS Gla orlentallon Welt ...... . ......... .... Ercdro,to 51l Emlronmental,colada.awenness,spillpmentma yarvlronmental orientation spill mgt a3.16 Rev.SL Mycete i6,3013,Gla spedflculery plan wim 53 V V Tnlnlry lo5lle an Amid and An.AtAAsA.Amdlnmme ba Implemented forty sment 1L3 anvlrommenal a an suras and compliance tnlnin, Rev.ll/Manh 36,2033.Ino change). Rav,l;January 2L 3014. See Ceunmh lnlMn,prognm __ W.rbn an employeesesneceeserymltl appromlAla -S.F.SZ4slt_hfe odemtkm check 14, mAtmooh tY_._�.._ EA Com lbnn TlnP Ions wlA p oWBof pI,MDEndsubm,pll,ne Olrovoror[ha Emi......I submitted,on 54 Y V Monitoring I.M the Onbrlo MOE an UGomPllance Monitodn{ Aeseamant 35 15 Prolact website Oclober2031-lee Item roeltem15,2012reportsubmltted November 1,2012(coo,as previous). So. l5. See Itemn prognm Pro{nm. • The Owner shell keep at the Wt.the f.IIA m,npods ESDM,Acowtic ngNrad by IN.CWllcmc: Repan,Annuli Ia)meESDM.port; Canlnwte of observed downwnua,b endc[hvdt for mlyd ESDM/Ac.uslle reports observed Sae Ilam],L 15 SS V Y 34,g p.M SU Items 1,2,15. So°hams 1,2,14.3,15 Deport,3rd 1b)the acomtk auaume.t report; App—I () audltatneateudl[ Observed Apd12013 report. sepnmber]6,2013 npertoburved. Parry audit fc)me ar 0report;and Nn¢3013 audit observed. April 20B npoat observed. MarchMina 31.2016lllywmplhnn reportmbe submltled (a)the duan PIM audit lune 2012 Audit observed. March 3L I036 --�- .�— Any dnl,,opGminlmn.1 modification that mndment�s Ud.nom momounam with it,,c captusl deslm act out In the Au,ust12,3o14sevanl changes • 56 V % CafA Smulfl.n,Onumontan auml.makmof inA shall be lioto, .py�nonl°Of L(3)@)(I) no chary.requmtad to date Ino change from pm4[..saud11) Imo than,.Gem Wevlom audit) Ino cherye from prMous audh) Octobm 24,20M bottom uta lin°condition system and Identi114J,elan,wim an explamtl.n of the reesom form° bottom ash atone chane and submitted to the Dim-,fo..ppr.val. ..._.....__ . ..... _....___....__......._-...____._-_'_.._—_— „___....___...____- ..._..............._._. _ ,3015.. .cavo ,verbal Aman er2R ire pia katl _________________________ _____ relnctlon It,change t.Ne ronceptwl deign Issubmllled to the Sy 1/ % Updates to Dlnne I...prmnl.no consWdon of thaAnshall Cenlllrate of [orA cammenc4,dor to the Olrect.rapProsdny In wdtlnL the Approwl L(3)@)Ill) N/A as per item 56 fnn change from prevloln autllt) In.change from Predom autllt) (no change lrom preWam audit) S..11-56 Ilnal concept NIdesignofthe Ate. Wlmin nlncry(901 days of the nmPletion of th<InIdG ----�`�'----•-•------'-'—'�"—"�`- mlfto ttvsNi s...ceTedn,prognm,a lel of as-built Concmeml nn Philip Dunn Febnay a,2016 meed., N•b,lm su As, Cvllnate of with MEClanuvry 29,2016, Sy.1 Y % drawl..showin{Fao.11ryandi...had s sn punon,the 1.(4)(a-01 December 14,2015sabu11tltobepr db Mardi 0nwlnpf namP.le profvsslonG en Inter,shell be APProvel - - _ g preParvd,and spare y ntaln4datthaslte. 14,2016 fieOwnershalitmure that copy of[his 4nlflrotr,in lu . 5. Y V CoA vrusty,ndlmdudloa all its Ndces of Amendment and (:dIr"teor s ms ma Supporting Documentation Wad In schedule'A`11, Approval L(19) .e Item 1A40a3and5S svak_3and55, see lnm.3 and 55. see It.-3.55,end 56. t ..__ ....__ _........-..._. .bind tl the slte At all rior orelPt of Wasta a[the Sim,the0wner sbili Umes. ...___.. __ ....__ ________________________....____. -____.._.___. Pec __. _.____.._______._._________ ------------ ----------_............._----------------------- ......... .. _... Sell V % CoA croon that A slam It p.led at the mer.n.t°the a., CAUncs".f 3.(I)(s-h) _ _ _ _ vvrbAl s[M repo.M fieslpn AIR be 16M.from the main road leadln,1.the Approval ( OECC lnspectl.n shape pmt of .... ....__ .. .._ ... ..._ -W(!. -... ...___...._ ....___.. .___....___....___. .-_._.. ..____...___ Ilumclun and ubservad dud,,su IIAIII) ___- ...___. ________________ ._....._._.. _ The Ownvshall wore thatthe 5llehlenrodln end ihai _._...____.. .......... .__ _............. sll entnnen an seared by loekabiePtesmrosGla Cartilkete of chain fink with What$wire on to d1.,ked coiWc I.ekable conWlled entnnlso,securlty fialk, ith sign 59 Y Y CoA only 1.aAcholt"penonnol when 1h"Im U not Amv-1 3'(g) {ata pen h° i,pr.au and controlled Access for both wNds,and 5Amea uA,.us. Same m Previous. Olu.rnd yams mdestdw upd.le lac list annually or more frequently,11 nec ossary' Cartlllntaof A_ 59.1 % % CoA to emury mat rola flat is mslmemml bp-to-dah mlb.; APPron as 5l,obserntlm.inhnan Plstu etCwanb be..liable for Impecibn by A p—Ind.10111nr upon rdqumt oP.sm ona Prior to renlpt of Waste.,-,he SHS the Ownershad prepare and upd,t,as n4cnsary,an Opmti.n end 0bsel.g upd.h of Nclllly mglnhnance—norm,part MAlnlemg At, I,t Manu$ytell,u,Work Ne AFL CMillute of ql Govanh Operationssndmalntenann pro{mans. 59.2 V % CoA Equipment,the CEM Syalcmf,the Work any.lhv App—I 5'Rl - Observ°dm°Imnnance plan and logs es well as Onuf, .11,m antasso ofleWnm the man°,In,of ma Wuta and wish ma control of e,Nranmentbi Impech from the do taboos,work.rtlen and sl{n oflwhen complete(see ,,.,-_ -___ .� F411c Iry• ____ _ ____ __ _____ Item 59,1) Prior tothe n,.lot al ma Waste At the Site,the Dwnm Cmllnttteof _ 1.. --_-Y--_�--^ _~Y-v—_ _+�-_^---_----------- 593 V % [aA sMilpnpenAcomprehensHv wdtt¢nlmpanAdArN Nm 5.(5)(e-h) _ - - mil.maae(seetom59.1) which lndudes impeuom.l en the Slhl op¢ntlom APProvd _ Daily management matting rgardin,Inspectlomand The Ownershail Pedunn annual Source Issues in _-- wrdann with the prondmos and atfudule outlined In December IS,2015 Em e,fooTestin,Acceptable 59.4 V % Schad u1,'E',to dotemlnn,the nta A(amhloo of me Test Ccnfl.m of - cenespomdwe to We.Kno—k flrom MoEa UnnTin.ntl(rom m4 stack First roam testing prognm Approval 2'11) _ _ _ d1unot Mangler) shall be conducted not later than sly(6)months alter ]st test port It E1011nu ntal....ptanne both,Nae Commennmtmt 0.1.of Opentiom Appanda F check est) Backed May fl,2016 ' Aavlrva,nfUealxfJne "•. AudssrM,lu st Ta111m �n..n.Wl rnM.m.JI t .. Damm rYdn.weam.nl P. d$.a¢nN.. .:. A , n.m Oacmml Omantrybw/ la6m.tl/ R.914mn, .. A .. n.b 312 Api6MI], '.'. Au pC¢mm,mb, Au0 0. .n. AudeebmrhW4.m3m01rQ , b23014 — The Oue—sh+ll d°velap,lnst°Il,m+lnlaln and umbu—s mcdessar,•tont-tdrm sampling sysl°m,with a minlmum 595 V X mennthlysvmpllnt(nemanry,he maxum the Certi�ply of Intvrm AMESA Evaluetlon Ae CwamaOe ballon or 0lodns and Furans In the Undiluted Gases App—I 7.13)1al - - _ pont pen4053; lea Ams the APC Cousin...t sumd—of with a,d,Dollar Nwareber 2015 CIA 9) Ambient All ThaPe{I¢narhe0devvlppand lmplemrnt lha AmblentAlr --__ 60 V V R.InIngPlan"onll.dn{is't..'1.th Plan,Ippl—Idand.with the A,,r—t.of - 7.(4)(°) see 11-8 See Item e,menlrorin I—V..a pre,leua regallamenb sa[outln the EAApplw,land.0 Apprw.l g ppromd Same as Sae Item D. ee ltem8 PappNn[Plan Cet_rmin—e_d robe ecppmbl b Ih<Ra Ionel Director. A minlmum al(6)months prior to the Commencement Dam of 0panethet the Own...hall umall,to the 0lrecla F.1 upp—f.Tooling Protocol for testing of the hedme Grtlxcaao( Ash Pretoal ft.ports OlMer 60.1 V % ash"Ina to nd.,soh' d.11.1d.rated,0. In the 7.17)(d) _ Ash pm submitted Rn lune 2014 "Indn¢nror esh'tlennldan lrom the O.Ra6.347+ntl fat Approval - - _ terting of the nuldual Wed.far..oil...with the ..ECC unto r to Durham Ra{IOn July 35,2014 cd,M al out In the Cenlllala ' — Wlthln one hunEmtl end twenty(330)days from the tlam —' , 61 V V Soil Testing afthl,Calinate,the Radarush,il undertake thes.11 Cert="t1aof 7,10 v Augat 22samplingwant Normndavallabl.yet.See '_- Plan teslin{t..—dAnenwith the Soil Tmlin,Plan required by Apprwal 1 )lel w.l0n{apprw,l-sae Items 6,9,11 ae It.m.6,30,11 Itvmsfi,10,13. Slm.esp—Ileue.u.1hms6,10,11. T Samaau PreNxus.See,arae 6,10,11 this CmUncu.. The Midland shall dw,t,p,nd Implement the GW and S34 GroundwFetInd Surface 62 U V Mlluluning Water Monitoring Plan,In—ndancv with the coldnesta of Plan am .man,mtoutlnthe EA App-7 7(341(¢) uan Item,] ae item] see Item]. Mt,,, Sae Item 7. Approval and adetvrmln.d to be.—plabl.to the See imm pholsoc. Th Ped Pali --- and SurfapWatar Paull,of GWMonimdng Rm[nm Is the Rall...I Owes.,and to the 63 V V /Olracl¢r Ian 4nlflatve/ 7.1341(,) ser item] ar ham7 SW menllorint aordana PPrwe with th—luldule at out In the EAA 1 Approval Sea Item 7. Sar imm 7. ee ham7 and In eaord,r%e lS9MllIPD79•___-_-- ___.....__....__....____._.___.............._.-.:. _------- _. _.-.____-_-____---____. ._- .____...__. a The Redoesshdlpost the Greuntivnmr.nd Surtacr Wata and Sudvu Monitoringpl°n°olliol oulbofthe Groundwater and Oeld,alvol 64 V V Water Sud,p Water MonitodngProgram an the Owner's-b APPraysl 7.(1411c1 fee Ilam] saaltam7 Ser imm 7. See Item 7. Sea ham7 Mon'eing s1'forth.Fadllty in aaord+nos Wth the lamAnamenb of Plan the EA Approval and C hdllhm IS. - ... ............. ...._-_... Thv Gwna,h�ll prep.iienClmplementan Odour .•.. ..................................._---------..........____.-------.--------_.------------------------ .______._.____...____.. ..... ........_.._..._____..___ __ O aur Mana{em.ntantl Mltlpdon submitmd/avnitinga y { flwbed Ilan-Golfer,2014,iubmlued to MOECC �an......t CanlRpta of pproval Ma 4,2012Ilolntm 1pml CldriHptmes July 30,2x12.ndsoboolised to MOE I.—N 2015 V V Plan In'evidence with the ne9ulramvnb mtaut In the EA (no than prev I Observed Cov,nla-fu6ltive oJour+nd dust Pl+nlulY, and MlUpOon Appmeal,ndas Approval Approved bythv MOEAu[21,2032 Cv imm prwlva audit) Ino ch+nQe from lour auAlt Pbn -submittedm MOE 2015 determined to braccapteble to the Rveio"•l Obector, Tha Pwnershell continue tosubmlt an updemd Odwr _ 65.1 V % ManagamentInd Mediation Plan until such time as the [Inhale of H.(9)(b) MomentOlmetar nOwner olines the In wrlting that further App-1 - - R.I*,on submisdon In 65 Oa...ry 8,201S)'— uubmes bdoanenoIxatialn milled. - (the Oem.r shelf;)hire•quallfl°d,hunted part control prohsslan.ted Wstountg,and mpled,antapaslcoldrol pith Gnlilpte al Odeon,30,2015 Abell Peso Control%m°oesite every2 652 V X (or the Ala Thenal III, plan as muna lnplva, D.(14)@) _ we.I. nub updated lrom tlmemtime anaarsery,until the ApPraal � - - Sitehe,beendosedandthis OsdifIcatt be,been revoked. Measures aInternal kningshe walk - ThaOwnershdlPreNdaNsudsarrnln[tor the5lte In CeNnptee( `Amended —'---_--_'--___-_--'---_-A_-_- - 66 J J Th.Om—hulh the 8.135) -.&Ilnew.y saaanlnt.1tn6.auth Propxsd to munitlPelityte lmPlement,.ata Ina change from preWoa audll) (no chenee lrom prallousaudlt) tandsapint and Piantlnp oboomed during visit ` d°cometodo,lndudad In the stenciled Sthmfila'A". Appl—I with mniromatmes l,,.t.,.d ween). no Own...had d.mloP and ImPlementI CemInganry notyateonstrucmd 66.1 V X and Emamanry Resyenm Plan 1..—loanawlth the GodUpm of 11,13)1.1 Mry 2015 EmemenryA,lon Plan/Flue SalatY P,a m9v11rmanbsat out In thr EA Ap,—1. APP—I - - - Cmnnm OYECSpIIIaM Emrr{an ry nrepome Pl.n ,eddillon to the" r.qulmmen s-out In the EA ARpmal, le—ql3,2014 66.2 V X the Contln{enryand Emerpnq Response Plan,as a OmInptaor IL(2)1.)to IL(2) May Em.ryenry A.Iml plan/Fine Safety Plan inlemen ,an lndude thafaOowlnF lar°s.ea.lL3 A I 1 - - - _ Cwada 0YEC$pill and Eomm,mW P.p....plan (1 pprw, (n)Iv 1 Jmary13.2x14 • • ur,.wd�ujav 06 Cfl , OD I cr O •.:hudbrCnaa4list .. .. Memnuer a n r peam..... gammen el R..,—ans Pat.,on. Pdaanl bemenel Avtlaol Cemmm. A.br CemmnY AudllarCommmla Audll°rtpmmenLL Audlor0ommrnLL toonved7 led rvdy Pevuvetl .—I P. rea D.wmen, Jme U.im3 Apd6.lnu Audwrara,lbtl reennleneur Memh/,2om Ememnq The INA, ,hll ensure that the names and telephone Con.cl umber,of the persona he be so—essl In the oven[°fan 61 Y J Inlormdlon• enuejonrysltuadon are keptuPlo-0+te,and that thea UnIfl.le of 11.(5) —1-4 poll ed In Co...ofile. vmbenarepromin,rely displayed at the She and at all Approval [Imn °°a ltvm4 Sa Item See It..4. NumberLi [Imes 1.ne.11 WHand anoentyr ,.. (abuses Item 4) The Owner shall amore that the ewlpmem and meterbls 67.1 J x Ilded In the Cnnlnemry+mtl Emrtltme,Reip°ma Pian Cenlll.te of IL(2) De mo,do Impassion farm and no—pmee are Immediately available a Me 511,as In a tool a ala of APMovd went{ht repak,and fully operational at NI Imes. Slto obs—there from autlitvlslt The Owner than molly the Works Manaser In wdl.,at lent slaty(60)drys prior to the a,h dol.d data for the not 6).3 J x a.lp[ofW+ste a[tha5lte,esawhelhoar not the CaAIII.A.of Nola prMded Apr623,30U from Peg ton to D. enumal-of the Why hr, rova been can st out 4t Appl Foment-MOECL —dome wish thio C Alfhoa to•Intel fS.Inee Ml _Comolaliony� withinnlnatyall dipsT-droldifte h,Hader, e, the Region stall Prcparcand whorl[.the OLLId¢ 5OI1 Testing --. ter—eunmea,•sal Teeint Plan to monitpr C.rtlll..of 68 Y J plan the heousath.sl.openlonnthe loationswh.ra App""' 11.14)(a) see Items 6,10,11,61 aetems 6,10,11,61 See 1-16.10,11,6L Sae Items 6,10,11.61, $ee Items 6,�0,11,61 the ambler,[Nrmonitorin{b propoatl bytha—.,In aordm ewlth the regvlremen.ateut in[he fA 69 ,/ V Soli Testing ThN Plan bakensatthe5la—Usheesandbt—'table 0munateof 23(4)(b)Vv) see Items fi,10,11,61 sea lams 6,10,11,63 Sev Items 6,10,11,61 3cebams 6,10,11,61 Plan lerinpedlon by a Provindal Olncar open request. APpnwal ea Items 6,10,11,61 The Dwnashalt nedneln an—Ste.written or elitual conA alT�Itloa undn.ken at 11 the Ate All Cmtlnna of 14.13)nndudlnt Cyan.opar°lons to Inducts----stable waste to fi9.1 moor hall be recorded the nn.sh,lodedl.Ano—I ()to fail - (sae puma 5,1213,and Pte ¢ of mwurement.b a minimum,the mewrd dull lndude .... ...... ................the lellpwln6v _...._._-_._____ _ Sell CIAO 70 rJ V fteordtln{ all records,produ.d during Ore Sell Tatur Appu d of 14.14)(1) not available aw+lun8 plan approval sae Item6 Auedting resulu for Au t22 am 11 sea Item 6. CemPlete sea Item 6 - Pewrds AVProal -- p n¢. tod5uda. ell records produced dud.{the Groundvnt...nd Soda.Certlnale of 71 J Y water. Wnar M.nJumn, Approval 34.141111 res,Item? ee ltem7 Sea dam 7. 1..item 7. Complete.elam7 Monitaring nquiredbythlsC nIflai; re ords ail rcarda pmoducoddurin{the Amblvnt Mr Monitoring 72 J J N�Matlimring nqul,.d by this A Nn.aof 14.(4)(k) see her Is ea Items see hem e. See Item I. S.lamb CenUk+le; momnsl . The Ow—lush maln.lm en om51a ueltem or dlgi.l 721 J x ..rd of inpoetkno..mdntemm.°srequked Is,ml.Ce sn.o.( 14.(S) - - _ Onat e mad Covent+opembns,daily War kept W UnIlate.Asa minlmum,the round shshalllndude the Approval - _ fon—n8:he.to)thrau8h,III) .VIOAAML operations and malntoulce pan°nnd. Th.0--hali.,,.,.,A an.,Slee wAtlen or dl{Ital CertlnuL of 72.2 J x roamd ofem°nenq situations.As.elnlmum,iherccord 14.(6J _ _ ah III dud W lotto I Appmw+l - bs¢mdat Co .opanl ons,daily bgs aepl by .n ....__ .. .-_.. con{:p«I,111rEouth 11)1„.............................__...._ en{IneadnL prn eons an dl 1.Atena.Personnel. TheOwnmdrdl maintain an omsltewluen er tll{lest m - "—'-..._._.-.."--'•'--'...--'--'----• -•- p J x «oWof.mplain.received and the.'.=m.d.es Apponnte of la. _ _ Obarwd+t P.-Ions mending complain. r Approval W - TheOwnvshailmain.Imam omsltewrllten ortll6l.l �—�—��--_---�”— n.rdofndnin "Is {ungNnd Cartinnrc.Ma mini mum,the record hall lndude the followlnr Grtilk+te of 724 V x (.A date of n+lnlm Approval Is.le) _ _ - Obsnved+ttoantamsmAonlndudln.I.mn{ (b)name and Alm—.1 p rn u.who has been trained, mild. and (c)dnalplon of the talnln{provlded The Ownerfiall keep at the Slte[he(oliowint reports nomin.dbythla GMR.s. Is,)the 1S0M«port; Cotllla.of Svma+s prcvlo.e. 73 V V lb)the a.uslc nseumen[report; Apo—: 14.19) s.item SS.ReWew+t nevi audit. —1—55 Observed wdltiplus addendum+await ai suditi oelmm 55. $ee Item 55 Ic)the annual ropurt;and fel1he 1I lot pam+utnt -- ---------------------'---------- -----------------' 74 J J MM the PSDM Report Carlin of "14.(9)() -'-' "--•-•---- � •_... .._. see It 1 see I.m I Sec Item L See It..L Seo Ilam 1 of Appronl (no chane.from pre A...dlt) Ido door, from pravlousa.Ait ee ) Ino dung°/1)m previous avtllt) (no Nance from prcNon audit) __ —� Acoustic Ce101hes of ea Itam2 76 Y J Assessment 1he Acepttk Auesamen[PWert; ]4.(9)(b) ase llem2 s salami s.Item2 _MJF-�-_--- 3.item2 Aoms.; Pa ) Ino chants/nmp.l.osi nil) (no change from previous audit ee�_� — Ino chan8e tam Wovs audit ) Ino shan¢a hem Pnvlous audld Annum Certinule of l5, ______.__�__�._—______ 76 Y V Compllenn Annual Deport APPrwrd 14.19)111 net°ppllable for I"audit 2032 report wbmlttetl (no clam¢.from prent..audit) (no chant.Irom Praduus audit) as lam 55 Ram_—.__-__��_. _�_�`.�—__._._ aw.w¢aar.mmrue - '' Aedaartnaallial' .. ..••. .. . 77 . .. Requiredmaul. PdmHe Ral...S Avtl C _— Nrnm a tb ,_Summary IN nam IaE.a,M/ Ipu'dJ Document Rai Op int : ] 1/IOU �. BaPl h AM M1 ea]Ou4. .A.Mm[n/.IDIOu �µApd6]011' tits ]] J V 3rd PanyAudlt Tidrd Party Audit Cepdl is19) al . (dl fb netappeal.for V audit ave lnm 55,Juna 2012 audit report an file Obs—d1.dd11l I A-Islespoapuaddendum.aswali oz audit) sea it..55. $av Item 55 Within one(1)month of computlon of each Sell Testing , event the Region,hall submit to the obtdct M...go,e Soil Testing Solt Tessin,Repon,whlth lodudes the debuts on Na Cenlfl.ty of See Mama 6 and 10, ]6 J V Results appllotA,01,{praceduru,the nsulu or the teNn{and Approldl 15.(a) ..1­10 veltems6and 10 Camletefee llama 6 and 10. ppsoval Ssa items6antl 10. M'elin.ary2g,2011lobar wnlirming ndap[and P compadfonwlth the ruulu Obtained tivdng Na pravl0u � tlmellnv met TheOwn¢rshell,el all U.-malnteln d°wmentnldnthat ----- -,hit pees Ne,boomo0unlo 1 of thefle,I..Ih°Owner shell post N°do audit. tan at busll.iness ­Idle,h..d.she undepaki.'he lain{rcgulubulnafahble(a,eOwner shall mak¢No follOwingdowmvnuawllably for • Inspection at N°Site by any Interuted member of the poll,upon sulool"un I.the Mlnlsny for—u.: (a)a eunot ESDM report that dennodua u compllaue ' wIN the Ilmiu for the fadilly regvrdlnt dl COrisnt Sln °Ompund,of Contain;rn; - 19 V % Zelleyfor Ib)awrnnlarouticuacafmont re0ort that CeNploya0f S6.(1J roq.k.el dill. U.ls Ina hang.from provlous audit) Ino than aham previous audit (no ahange from prevlou audit) A.us is throb hsees'site the WivatascomPl nob. the Dedprmvnn llmlu lo, A 6open { prc J l Personnel and On the DYE • Public PeWew the faGlityrv{ardln[nobv aminlou; pproval website and°boned duingautll[ • (c)the moat recant annual repmD Ill the mart eutrent third any autllt open; a)¢d¢urmonagemenl and mItlptu,plan,prepared In - .ordannwlUf the nqulremenu of thv EAapprovvl; (1)nabs monludng and repOdin6 plan,Pn s dad In coondi no,with the requirements of the EA applayaQ and (6)Croundwanr and surface.1.1 m.aft.dng and ,opening Plan,prepored In thea.ard.oc.with the requiramenu of the EA approval. .... ...... ...... ......_-_.. _....--------------------------- .------ ...._...------------ ...------ .___..------------ ..-------------------- _______--__ na ____._-__-_.______...___......__..._____.-_____.-____...____. _______________..._ ..__.. .. tent MReport Nat tlemonftratu<ompllmro with GNinnh of Do J % 6DM the Pelprrtuno, i6.IU let applicable durint opendons °then elrom { P.WOu audit) Is.(no chants lrompnvleuaudlt) I o chanefrom pnNous audit) U-1-1-1 Ne hdllryrvprdut ail CompaundayrConcerti;Approval In g preWousaudit) ( then.from Sea Raml Aw.01 tient Acaaflle Asfesaminl fleppR Nal tlem¢nslntes — Bl J V _...an, c°mplle awith Ne w0flota of 16.(1)(b) observed on bl zee lumi See inm2 Sea ban,2 '- Perlo o.Umlu(or the fallible g.rdi.,noes. Approval praJe.we ata — See hemi -- _ ROPort�- —• —__-_—` ---- no chan[¢rrom pr¢W....udlt) Ino change from Pnvlaw audit ) (no du.E.from mesl.u...dal <mlfslom� 1 Ino,hent,from prMou autllt gl Cartlnnm of )IP) p,ole.weolt, fee Rem is sea Item is ~� sea nam is —_—_— -see u. is -- V V Armuel Report Ihomos—[taco-Annual flepor5 -_-- I6.I] `=bsary°don T -'-in°change from prwiousaudlQ In.rh ties from prcWou audio Ino chenL°from preulous sell[) Se.ch-Age from previous audit) App,..[ Odour B3 V V ;Mena{amen[ 0¢lrMana{am ant and11...nt,Plan,prepared in Applguls of 16(3)W °Waned on prol..weWlte,see Item 6S oWarved on proleet wHdtam.ban,6S Obsemd on prpe.weldIte,sae lnm 65 OWerved an jural....blue see Item 65 Ob,ry d!on protea welon,see tum 65;-d M105-son tlenca whh the nqulremenu of theGAPProval; Approval J Plan NObe Nab'Men Hann 84 J V 'tonilaln[ Land equillpenult n..1 heEArodln Certlliun of AcousUaautllt conduttedM E,2015 °Waned on prate.wmbalte observed on Drolep webin observed on Observed Ooider 830.3151-0]U-NMPPsubmbalon °Y Idea-w othudeen as.,M.nits ng and Repo se Approval ]6.1 prole.websl[e peso a 3011.09.]S.Semeupravloua. Nevemesal1.30I5sup0cmvn[durin{aveplancv teat GW and SW Groundwat.and Sudan Wanr ManitolnL end M1¢portint Rab lEJ and MDECCApprwal as Y V Monitoning Pian.Propend In.—Man.wlth[hel bolus-of Ute Ap,r tats of 16.] prole.we Observed on proiad w,tlte. q° ApProvol I)It) observeA on Wln,melnms]g 6Y observed on prole.website,f¢eln-7&61. Sea lums7663. as Proalou. sea l[emalantl 6l Plan EA Approul�— m A Ivwry TheRa[lonsshlluubhh+n Advbary Co..)...In Certiilute Of See 4S,In 2032 annul compllanu reportahows utln{6(Octobar2a,2013)1genda°Waned, efi J J COmmllus a.OManco with the 11.(1) ue Item 45 meeting minuted for moOtlog,4,5 and lifer On DOwmcntatlonn Iremenu fet0ut In theEAA Approval engy minutasto ba lndudeQ In 2013,eyortvs MOlbad at ¢°ItvmaS Sve Item 45 From Waste Advisory Committee(EfWAC) moetlng7(Februory 13.2013) general -- � requirement[° .alarm to Mlnboy.rlab....idea July i9 to rup.nd to 81 J J NOPCto MOk NOtica al Prolatt Commannmant Rled with MOk a0Pl1nb10 pled January 19,2012-poled by[Ounce Power Menh 19,1033 Mint, or labour lup.dial.N° n;Wnt FOI1...p OnJuly22.Pd InlslaffldenO1ad Partners actionable Medatape rtadb site alaH Ilams pound Ministry tette,duringlte walkthrough. OWarvvd pOladlaCovanu[till.and photographed. Coutuplon complete leglslatlal,andY , prole.health and No Ndha,uslon Ind eausd. safety general "api ament to g6 J Health and Safety Ptarb lndudings Ills andu set conform l0 Co-Mot POwer Partnen Envinan ..l,Hoalthand J HASP P D Caurtico Power Partnen EnWronmenlal,HedN&Salary am Cownu-Tolai HeolNapd Sarel Poil conditions a lidlona ENS-posted by COudbe Power Pertnul eas OraWous audio nvUlou observed Safety Manual Rl6. Observed posted l°Connie trall°rand Phalagraphed. y °/ leges health Mends 21,3012 and updates• M.y2g,2014 protea hephh and ........... ....._......__.... ---------- ------_-------- .__...____-..____. nqulmmentta ..__._.. ____. __.. Inspaplop nnformu i site vldt by MOE as an(,,Bu1,,1y ,d.l.d pl.p1Onthly maodn Sameaf preNou• Blndn ofM0l uvenigatlona,mwtrcnnt Febuary 26, MOECC,nmpllanu wmmarylupe<tlon,most recant g9 J V Inspection R¢pprts(munldpel/provindaUledenq apPllnbi. maetln,updatamt{a-I.pvaed by OnNam stollen ga usltewlth MOF,noapionable last bl• puhls•meetln6an August15,2013. 2014. Marth Sg,1015 gepnrta laglslatlonand safIlYCouulunt Hamsreparted byaltezbfl Nonncvnsdported. Indo°,lrgoal andvvnlll[U°n ruolvad without order- He enWranmenlal wn<ern Identified Prola.hnllh and ry� H.nrd+N++a[Rda ' W ' c� L j 00 tsi . N duddarGa.dllrt p poeummbmp Summ•n piq• I q•i•nnc• gdaam 9•rden of AudlbrCemm•nU Avdnar Gmm•nLL Aud9erGmmmU Auaibr Cemm•nLL avrrmawn rmlawaw p•gWr•a 9uvm•n Auditor Comm•nta 18ar.md/ Ima•md/ Oa<ammt P•Isr•nca Oe•wnnl Jun•It,9911 Aml3,tom ,. 9apbmlxra.1p13 ,!,Wryh]q lc14 Mudr a,loll MOE 1,I- Artapting Adlustmatn of 90 V Combuctlon Consentes change dam of Audit 03 - - MOE latmrdated August 13,3013. Samaaprulouf bma as preNaus Aud993 m .p—berg. 1013 MOE Letter Awpdnt 91Adluatmw,tor V V CaMruNon Coman[to cfi•nte data of Audll9a January 34 Z014 MOCCCIettermIflm Audlt 94 Sameuprevioui Audit ga to - 10.60-date 0"A A.ZOU A;udl 14.3014 MOE Utter 91.1 V x AccpatlntThInt Convent to Audit 9S data vary Audit Us - - - Observed at site and on,sbIll,e1c lded In ad,.—r Data audit �atrval _ HeHmge geport- eaUUnt SZ V V Condltions Appfonitp nmow9utar Maplatn gou[hwastnmer of - _ May,MD. alta W..." - - Obaervad reportsand mmultatien with CLOG, No rhanga Emdronmenmi ' Mamgamant pOm August 0 [J arY..rJ•wrl•Mnrdar ' - i f . I' i' I! is i i Appendix C Audit Sign in Sheet 8-53 Aft= S i�✓sem .��Sf. �,�,L:�'�- �t.�.��=C C�`.�� 't'Y"t��� i�.�..�-� �•i-•�f'1Cl1�C.'C,f. Y�vGt-.1!��.X !i���- � ' � .�r � i`2 �VY Se� C � � C '1 , Cc C� MCI 8-54 Appendix Site TValkthrough Photos 8-55 Construction Phase Audit#5 Appendix D-Site Walkthrough Photos File:795-113.00 I a fe. I Photo# 01 sign at site entrance stop r Y -SWIM 00 Photo# 02 looking west from Osborne Road to weigh scales,showing site perimeter fencing Malroz Engineering Inc. 8-56 Construction Phase Audit 95 Appendix D-Site Walkthrough Photos File:795-113.00 T r f4 I • I� 22-- Photo Photo# 03 looking west from Osborne Road at southeast corner showing closed access I 2016-03-04 I: Photo# 04 looking south on Courtice Road showing sign at waste receiving access roadway Malroz Engineering Inc. 8-57 Construction Phase Audit#5 Appendix D-Site Walkthrough Photos File:795-113.00 MINN 1 • 1 0: Photo# 05 looking south from Energy Drive at northeast corner of site showing monitoring wells f •a pro R Photo# 06 electronic billboard.at facility entrance showing site operations information Malroz L'ngineei-ing Inc. 8-58 Construction Phase Audit#5 Appendix D-Site Walkthrough Photos File:795-113.00 r • 1 Photo# 07 looking southeast along internal access road towards visitor center Photo# 08 looking east along the internal access road along the north of the facility Malroz Engineering Inc. 8-59 Construction Phase Audit#5 Appendix D-Site WaMhrough Photos File:795-113.00 i t Y Photo# 09 looking southwest along the west side of the facility II I .4j&: K Photo# 10 looking southwest towards stormwater management pond with spill response kit in foreground Malroz Engineering Inc. 8-60 Construction Phase Audit#5 Appendix D-Site Walkthrough Photos File:795-113.00 - - - Photo# 11 looking east showing stockpiled soils from stormwater management cleanout G n - Photo# 12 looking southwest showing access road entrance to site Malroz Engineering Inc. 8-61 Construction Phase Audit#5 Appendix D-Site Walkthrough Photos File:795-113.00 i 0:9 ' la •. _ � r Photo# 13 looking south across the southeast corner storm water management pond oil} i .tet—�� - •:: - �'A �a s'_ . $ 'wj I 16-03-04 1! Photo# 14 looking northeast showing visitor center and protected pine tree Malroz Engineering Inc. 8-62 i. I i' j Appendix E- Documents Available on the Project Website r 8-63 00 -P Page 102 795-113.00 Appendix E Documents Available on the Project Website r Atom M Cotnrme ..d :DOCUMENT REOUIREO: SPECIFIC REFERENCE DOCUMENT DETAILED CONDITION/SECTION:';<; :' ;.COMMENTS „Web LInk i;..W<b Llnki to RpatIDe POF', ',: heproponent shall post the Ambient Air Monitoring and Repo ng Plan Web 1 Ambient Air Monitoring and 11 B and the results of the ambient air monitoring program on the proponent's Reporting Plan&Reports web site for the undertaking upon submission of the plan or results of the Also required by CofA Condition 7.(4)(c). t,Ilos4A:^::v d uhamvorle:msta a/Do-�m htlos•lAvww.durhamvorkwaete ca/A^sets/Documen program to the ministry, The Regions shall post the Ambient Air Monitoring and Reporting Plan nWMonitolnoPl n Reports/AmblentAlr/Is/monitodnoPlansReDOWAmkientA]L/Repot,120 W2 Ambient Air Monitoring and and the results of the Amblent Air Monitoring program on the Owner's will, Am1btenWlRepods2015.aso% 15/Reports/AmblentAlrReport 201503.pdf Reporting Plan&Reports GofA 7.(4)(c) site for the Facility In accordance with the requirements of the EA Also required by EA Condition 11.9 Approves and Condition 15. W3 V Complaint Protocol EA 7.4.. information on the Complaint Protocol required by Condition 6 of this Complaint Protocol Is also referenced In EA Notice of Approval. Condition.6.2 and 6.3. Required to be posted based on EA Condition W 4 Complelnt Protocol EA 6 2 The Complaint Protocol shall be provided to the advisory committee for 7.4.c,but otherwise does not specifically state that hgos://www.durhemvorkwaste ee/Docum hNos•/lw durh rrivorkweste ca/A le/D umen review prior to submission to the Director. the plan must be posted the the webslle.Also ants/Facili[vManaaemeniPlans/Complaint Is/FaciIlNManaaemenNEFW .omolalgtProlowl. referenced In EA Condltlon 6.3. inauirvLoas.asox gar The proponent shell submit the Complaint Protocol to the Director within Required to be posted based on EA Condition 'J Complelnt Protocol FA 63 W 5 . one year from the date of approval or a minimum of 60 days prior to the 7.4.c,but otherwise does not specifically slate that start of construction,whichever Is earlier, the plan must be posted the the webslle.Also referenced In EA Condition 6.2. The proponent shell prepare and submit to the Director a Compliance Required to be posted based on EA Condition 7.4, baps:tlw ,.durhamvorkweste ce/Docum haps•// du hamvork"v c/A t/D W 6 J Compliance Monitoring Program Eq 4.1 MonitorinNotice of Program and other how It will comply a In conditions in the but otherwise does not specincally Stele that the nnts/FatllltvMonaaemenlPlans/Comolian ts/FaclliNManauemenl/C mplianceM nit do/Pr Notice of Approval end other commitments made In the environmental Ian must be posted the the webslle assessment P P ceMonllodna.aspx praMCo ol(a c<M nitodna Praomm pill �/ The proponent shall submit annual Compliance Reports until all conditions Required to be posted based on EA Condition 7.4, W7 V Compliance Reports EA 5.4 in this Notice of Approval and the commitments in the environmental but otherwise does not specifically state that the assessment ere..u.ned. plan must be posted the the webslle.Compliance htlos•!lwwnv durhamvorkwaste ca/As ts/Oo m reports are also referenced In EA Condition 8.2.d htips1twww.durhamyorkwaste.cs/Docgr�ts/FacllltvManaaamenUComollanceMonitodna/Ann enislFaclllivManaoementPI;gU/Comolian ualRaoorts/2015 Annual Compliance Monitodna Preparing an annual report about the advisory commldee's ectlNllea to be Required to bebosfed based an EA Condition 7.4, ceMonllorina sox Reoort.odr W8 V Compllence Reports FA 6.2.d submitted as part of the Compliance Reports required by Condition 5 of but otherwlse does not specifically state that the this Notice of Approval. plan must be posted the the"belts.Compliance reports are also referenced In EA Condition 5.4 ' / Groundwater end Surface Water Groundwater and Surface Water Monitoring and Reporting Plan,prepared Also required by Co(A Condition 7.(14)(c)and EA V W 9 Monitoring Plan CofA 16•(1)(g) In accoMance with the requirements of the EA Approval Condition 20.1. Prior to the start of construction,the proponentshali identify any areas Groundwater and Surface Water where the undertaking may affect groundwater or surface water.ForthPPse WIG Monitodng Plan&Reports EA 20.10. areas the proponent shall prepare and implement,In consultation wlth(the Also required by CofA Conditions 7.(14)(c)and hltosa/www.durhamvorkwest.,tar^^ ...1111=11--durhamvorkwoste ca/Assets/Docum n ministry's Central Region Office and to the satisfaction of the Regional 16.(1)(g). ants/MonilorinaPlpnsReoort_4GroundSud ts/MonilodnaPIgm6toods1GmundS rfaceN.'at rR Director,a Groundwater'and Surface Water Mon tiering Plan. aceWeerReoartsnox opods/Report./Groundweter Gurfa e Water Mon Retina Plan.odt —The Regions shag post the Groundwater and Surface Water Monitoring Wit +( Groundwater and Surface Water C.IA 7.(14)(t) Plan and the results of the Groundwater and Surface Water Monitoring Also required by CoK Condition 16.(1)(g)and FA V Monitoring Plan&Reports program on the Owner's web site for the Facility In accordance with the Condiflon 20.1. requirements of the EA Approval and Condition 15. The proponent shall give notice of and provide Information about the This condition requires posting of multiple W12 Multiple EA y 4 undertaking to Interested members of the public and Aboriginal Ftloe•//e:::v.durhamvorM.^•ta csMome/ P communities through an Internet web site and by other means.Such documents(no specific documents listed as part of H artworoxa Information shall Include: this condition). This condition requires posting of multiple hltos://vA"..durhamvorkwaste /Homel W13 Multiple EA 7.4.a Activities that ars part of the undertaking,Including monitoring activl0es; document(no specific documents listed as part of this condition). �m9)1511x - -V I Reports and records related to the undertaking that ere required to be This condition requires posting of multiple hsps://vrrnv.durhamvorMvaSte caMome! W 14 multiple EA 7.4.b submitted under this Notice of Approval or under any other ministry documents(no specific documents listed es part of Home ovals that a I to the undartakin•sad this condltlon. Th.Owner shell,at all times,maintalo documentetlon that describes the I We condition does not specifically state which ��/ current operations of the Facility.The Owner shall post the documentagon documents shall be posted to webslle,but W 15 V Multiple CoIA 16.(1) at the website for the undertaking and during regular business hours,the Interpretation suggests the documents outlined In hftps4/www d hamv rkw to ca/Home/ Owner shall make the following documents available for Inspection at the CoIA Conditions 16.(1)(aXg).Note:EA Home..-X Site by any Interested member of the public,upon submission to the Conditions 16.(1)(a)-(c)are not applicable to the Ministry for review: c onstruction se he / Noise Monitoring and Reporting The proponent shall post the Noise Monitoring and Reporting Plan and on W 16 V Plan EA 1bA the proponent's web site for the undertaking following submission of the Also required by CofA Condition 16.(1)(n Ian to the Director. httos;!/waAv.durhemvorinvaste ca/Docum hftp;Lldgdiamyorkwaste,o(odftlpr2ltrd/oglset20lI W 17 +/ Noise Monitoring and Reporting Nclse Mont oring and Reporting Plan,prepared In accordance with the ontslMonllorinaPlansReoods/Noise sox OB 15 DYECNoIs MP,dr V Plan CofA 16.(1)(f) requlremenls of the EA Approval;and Aiso required by EA Condition 19.4 MairoLErginceriag L+a page 2 ort 795-113.00 The proponent shall submit the our Management and Mitigation Plan to Roqulred to ba posted based on EA Condlti m 7.4, W 18 +/ Odour Management and Mitigation Ey 18 2 the Regional Director a minimumo of six months pdorto the start of but otherwise does not specific state that the V Plan construction or at such other time as agreed to In writing by the Regional plan must be posted the the website.Also required httos//www dmhn o kwa 1 /As t/Do Direclor. b CofA Condition 16. t e. httos•//www dl hamv kwa t !b is/MonitorinnPlansReonrts/Odour/Plan/Odour Ma snts/MoniforinaPlansRenods/Odmraka naaemenf Mitloation Plan hill W19 •/ Odour Management and Mitigation Do1A 18.(1)(e) Odour Management and Approval; Plan,prepared In accordance with the Also re uired b EA Condition 182 V PI°° requirements of the E4 Approval; � q y W20 +/ Terms of Refamce for the Advisory The proponent shall submit the advisory committee's Terms of Reference Required to be posted based on EA Condition 7.4, V EA 8,11 hliD://durhemvorkwasta ca/DfOIDCUoroICcf htto•//durhamvorkwasle ce/odIs/rolecU FWWMA Committee(EFWAC) to the Director and Regional Dlrectoc but otherwise b e does the th specificallybsl elate that the Ian must be posted the the website —doc.hIrn C/EFWWMACTrrmsolReference.odf / Waste Diversion Program The proponentshall post the Waste Diversion Program Monitoring Plan hR"://www.durhamvorkwaste ce/Docum W 21 V Monitoring Plan&Annual Reports EA 10.5 and the annual reports required on the proponent's web site for the Waste Diversion Monitoring Plan gnls/FacllitvMonaaamealElgDENJastopiv undcrtakln. erslon as x ,/ httba'//wvrvJd hy rkw st °/Doc httos•/Aywwdurh°my111"' do s1D /A sot/D m tr - Durham Region Annual Report 2014 ants/FaciliNManauemenlPlenaNJastoDH Is/Faci!ItvManaoemenNArostoDlvnrslon/Reoorl erslonReoortsANnateDHersionR ports n 0142014 Durham Region Wasle DHerslon Re as.x ort d ,/ httos://www.durhamvorkwaete ce/Docum httos://www.durhomvorkwasraceras=ar�rnpurnon a V Durham Region Annual Report 2013 oni5/Fao1111vM°naaemenlelgaiANesleDiv ls/F°cllitvMan°a enVWosl DHeml /Reports !onReporteANoslsDlvomionReoorts20 0132013 Durham Region Wasle Dkerslon R The proponent shall post the Waste Diversion Program Monitoring Plan W22 Waste DHerslon Program ars port odr s x „/ Monitoring Plan&Annual Reports EA 10.5 and the annual reports required on the proponent's web site for the 1tUo 7hxww durh mvorkwa to /D htt •l/wvnv d uhamv In st / rn V undertaking. Durham Region Annual Report2012 enlgtFecilitvMonaaemgniPinns/WasteDly is/FacillNMen°c m nVwast DH-r•I /Re orts DrclanR ortsNya t 12IM2111001512201620 0122012 Durham Region M2tit 121vorslon R 12 asox WtDdDd1 htt//durhemvorkwasfe.ca/orolecuoroiocf httD7/durhamvorkwasto ca/Ddr/prole Vwasle dive Durham Region Annual Report 2011* doc.hlm rslon12012.11.Ot Durham WMS2011AnnualReoo - Durham Region Annual Report 2010 hit9/d rhe v rkw sto / I cV r I t hhv,ltdurhamvtimstortePo dPo/oroiectt st dive doe.htm rylon2011. hamRealonWa oMarmoe anl4nnualRe or120 0 d V http$:IbA wdurhamyorkwa io.alDocrm httos•//www durhamvorkv^ste ce/A sets/Doc V York Region Annual Report 2014 entslFacllltvManaaementPlansMWastoOly Is/FacIIIHManaaemaninNusteDHarsion/Reports12 arsionR000ris/WasleDlverolonR000rts2o 0142014 York Region Waste DIUM12n Report • df ' ,/ httos•//w.uw durhamvorkwaste ee/Doc m httos://wwwAumamvorkwastp 1r York Region Annual Report 2013 anis/F°cllilvManaaemenlPl°nsWJ steDH 1s/FocIIIHMe° nlnNesi DHanl /R n n DrslouReoorts8Was!oDlvemlonReoorts20 0132013 York Realon Wasle_Dlversion Rood Waste Diversion Program The proponent shall post the Waste Diversion Program Monitoring Plan W23 23 Monitoring Plan&Annual Reports EA 10.5 and the annual reports required on the proponent's web site for the httos:/Iwwvr.aumamvorkwaste.ca/Docum hg2stAwww.duhamvarkw°sta.ce/Aase!s/nomLr= /F V undertaking. York Region Annual Report 2012 encsasIIINManaaamen!Plans/WasleDiv 1s/FacIIINManaaemenWJasleDHarslon/Reoads arsi,nRep,rtaNVasteDIversionReports20 0122012 York Re I n Wa le DH rsion Report, d 1 York Region Annual Report 2011 c df/oral cV ant°dive /orol V 'e t 2mvL /D York WA1S2011An ndoc.htm V,I tto e e d h //durh mvorkw to c/or I Vorote t htto•//du hemv rkw ste /dr/or I cU•—t dl o York Region Annual Report 2010 doc.htm rsion20111021 YorkReaIpn2O1OWastoDIv,rsIo ,I Continuous Alr EmissionsRe ort PAGE df W24 1f Monllodn iy7 The proponent shall post the reports of the air eml°slops monitoring htl°s7/www duhgmvorkwasle xarcmr ' 9 systems on the proponent's web site for the undertaking nsDela/Emi slnn�D to°sox M.1stF ghte"iag I.. CO Q�. 4 Appendix F Acceptance Summary Checklist 8-66 Page 1 of 7 795-113.00 Appendix F Acceptance Phase Audit Checklist 'Auditor Checklist ' cu-— rrent.Audit Documentation I Reference I Relevant Section of Item observed/ Required. SummaryofRequirement I q, D Auditor Comments _ Reviewed) I ocument Reference Document', . I I j During this test the Facility will be operated at a minimum of 95%of I Covanta Acceptance Test Report(CATR),November 2015 :Demonstrated Design Steam Flow.The Demonstrated Design Steam Flow shall be established during the Energy Recovery Tests and will be the i Executive summary 95%flow-page 3/row 1 1 ;average steam flow when burning 436 tons per day of MSW with an HHV I I DYEC acceptance test repot dated November 2015 1 I 30-Day Acceptance 1 1/ 'of 13 MJ/kg.During the 30-day test period,the 4-hour steam flow phase Audit Plan I 1S Reliability Test averages used to demonstrate compliance will be limited to the lesser of i) the actual 4-hour steam flow averages or ii)110%of the highest 4-hour I I I average steam flow measured during the Energy RecoveryTests. . . . . . 1 j In addition,the availability during the 30-day Reliability Test,defined as I I CATR ;the ratio of the number of boiler-hours the processing lines are on-line to 99.9%availability reported 2 VAcceptance ase Audit Plan I 1 1.5 I (process waste versus the number of hours'during the period(e.g.30 days x I 24 hours/day x 2 processing lines),shall not be below an availability of Ph . . . . . . . . 195%: :The objective of this testis to demonstrate compliance of the facility with 1 1 2257 tonnes processed I ithe Throughput Guarantees in Exhibit 2 to Appendix 19 during a five(5) 1 1 Acceptance Test Report Page 3/Row 3 Tab 3 3 j !day(120-hour)test period.The Facility will be tested for one consecutive Acce tante 1 �/ 1 P 1 16 5-Day Through put/Residue Quality/Quantity Test 1 1120-hour period,during which the Facility will process at least 2,130 Phase Audit Plan :tonnes(and no less than 1,000 tonnes per unit)of Reference Waste. 1 ;The amount of waste processed during the Throughput Capacity Test shall CATR tab 3/page 9 .be adjusted for the measured waste HHV in accordance with the table I I ;provided in Exhibit 2 to Appendix 19.The waste HHV shall be determined J ;during the Energy Recovery Tests using a correlation developed from Acceptance 4 : calorimetrytests taken at the Facility.In the event the measured i Phase Audit Plan;boiler1.6 ;waste HHV lies between two data points in the table in Exhibit 2 to I !Appendix 19,a linear interpolation will be performed to determine the waste throughput. 1 If the heating value of the waste burned is determined to have an HHV I Not applicable(see#4) 5 I 'below 11,000 kJ/kg,the waste supplied shall be considered outside of the Acceptance facility acceptable range and the test will then be repeated at the Owner's Phase Audit Plan i 1.6 I !expense. I ;The Facility shall not have passed the Throughput Capacity Test,even 1 Tab 3/page 10 6 :though the tonnage processed meets the capacity requirements stated Acceptance 16 and tech memo December 17,2015 ;above;if the facility fails the Residue Quality Test. i Phase Audit Plan 00.l Malroz Engineering Inc r 00 Np2of7 795.113.00 CY) Auditor Checklist•I pp Current Audit I Documentation 1' Reference I' Relevant Section of ' Summary of Requirement Auditor Co item _(observed/ 'Required ' Document 1 Reference Document Comments Reviewed) The objective of the Energy RecoveryTest is to demonstrate the ability of CATR tab 4/8 hour Energy Recovery Test ;the Facility to generate electricity at a specified throughput of waste(ata I 8 hour Residue Quality Test (page 2) Reference Waste HHV)for the purpose of meeting the Electrical. I Generation Guarantee.Energy Recovery Tests shall consist of a minimum 1 I Ener of three(3)minimum 8-hour electric generation tests performed during I I 7 �/ Energy ;the 5-day Throughput Capacity Test period.During the test all Facility I Acceptance 1.7 Recovery Test Phase Audit Plan electrical power requirements shall be supplied by the Facility generator. 1 The tests should include using boiler as a calorimeter(BAC)tests to I j 'determine the actual HHV of the waste to correct the kwh/tonne of I 1 reference fuel combusted.The basic formulas shall include: I I I I I I CATR tab 4/page 9 8 �/ i 11)Fuel Heat Input=Heat Output(Steam)+Losses—Heat Credits Acceptance I 1.7 Phase Audit Plan 1 Acceptance CATR tab 4/page 9 9 V 12)HHV of Burned Waste=Fuel Heat Input/kgs of Burned Waste I I 1.7 I i Phase Audit Plan jI Acceptance I CATR tab 4/page 8 and page 9 10 V I 3)Boiler Efficiency=Heat Output(Steam)/Heat Input Phase Audit Plan 1.7 i CATR tab 4/page 8 11 1/ '4)Steaming Rate=kgs of Steam/kgs of Burned Waste Acceptance I 1.7 Phase Audit Plan CATR tab 4 page 11 12 �/ ;5)Electric Generation Rate=Net kWh/kgs of Burned Waste j Acceptance 1.7 / I Phase Audit Plan •Each Energy RecoveryTest shall be a consecutive 8-hour period(minimum)I I CATR tab 4/table 1 and 2 !for each unit.Pertinent test data shall be recorded at appropriate intervals 1 Acceptance 13 V 'in accordance with the test code.More specifically,the readings taken and 1 I 1.7 recorded during the test will Include,but will not necessarily be limited to, Phase Audit Plan 1 ;the following: 1 I I CATR tab 4/table 3 page 5 14 V I Waste feed rate; I Acceptance 1 . j Phase Audit Plan 1.7 I I Acceptance I CATR tab 4 table 1 and 2 15 V I ,Boiler outlet steam—flow rates,temperatures,and pressures; I I 1.7 I I Phase Audit Plan I I I I CATR tab 4 table 1 and 2 16 V 1 ;Feedwater—flow rates,temperatures,and pressures; Acceptance 1 1.7 I I Phase Audit Plan Acceptance 1 CATR tab 4 table 1 and 2 17 V I :Attemperator—water flow rates,temperatures and pressures; I 1 1.7 I Phase Audit Plan I � 1 ; I CATR tab 4/page 1 table 1 18 Boiler drum pressures; Acceptance I I I 1.7 Phase Audit Plan I . . ... . . . . . . . . . . . . . . . 1 . . . . . . . . Malroz Engineering Inc Paye 3 of 7 795.113.00 Auditor Checklist CurrentAuditt Documentation I Summa of Requirement I Reference l Relevant Section of tten) (observed/ i Required Summary _ .I .Document •�ReferenceDocument Auditor Comments Reviewed) CATR tab 4/table 1 19 V j Flue gas-flow rates and temperatures at the economizer outlet; I Acceptance j I Phase Audit Plan I 1.7 , CATR table 1 number 21,22,23 I 20 }/ :Carbon dioxide,oxygen,carbon monoxide,and moisture in the flue gas at I Acceptance I I ,the outlet ofthe economizer; � Phase Audit Plan 1.7 � I 21 V !Residues and fl ash quantities and unburned carbon content; I Acceptance CATR tab 1/page 4 j y q Phase Audit Plan 1.7 Tab 4/table 1 number29 and 35 CATR tab 4/table 1 22 VI Ambient wet/dry bulb temperatures,barometric pressures; Acceptance Phase Audit Plan 1.7 Number 12,13,20 I Acceptance Not applicable p 23 1/ i ,Residue quench water quantities(if applicable); 1.7 Phase Audit Plan I j I I CATR tab 4/tables 1 number 36 24 V I ;Moisture in Residue; Acceptance I 1.7 { _ — Phase Audit Plan 25 V j 'Boiler blowdown rate and temperature; Acceptance I CATR tab 3/page 8 —-- ,-- -._---.. ---- Phase Audit Plan 1.7 I I CATR tab 4/tables 1 and 2 26 V I Turbine generator output; Acceptance I Phase Audit Plan 1.7 CATR tab 4/table 1 27 n-house"power consumption; Acceptance I V ;I I I 1.7 calculations from delta Phase Audit Plan I CATR tab 4/table 1 number 42 28 �/ `,Actual Net Electrical Output to the utility grid; Acceptance I Phase Audit Plan 1.7 Not applicable . I Steam delivered to the Customers(if applicable) I 29 V j ; In normal operating or waste based operating mode I Acceptance I 1.7 Phase Audit Plan I in standby mode;and I I • I I I " i CATR tab 4/tablet 30 V ;Steam measured at inlet of the turbine(waste based operations only). Acceptance I 17 "Turbine Throttle Pressure" I I Phase Audit Plan I 00( M MaLwz Engineering Inc GO 0 Page 4 of 7 795-113.00 v Auditor Checklist p Current Audit I Documentation i j, .'Reference I Relevant Section of•' Summary of Requirement. I Auditor Comments Item (observed/ Required I Document I Reference Document Reviewed) ,The Residue(e.g.bottom ash and grate siftings only)moisture content and I ICATR tab 4/table 1 number 36 and 39 ;percent combustible matter shall be determined during the Residue I Final acceptance plan Fall October 2014 Quality Test.The Residue Quality Test will be performed during the five(5) day Throughput Capacity Test and on more frequent intervals during the Ii Energy Recovery Tests.The purpose of this test is to ensure the quality of I 'the bottom ash.from the combustion units meet the Performance 'Guarantees for moisture content of less than or equal to 2S%,and I I 31 V Residue Tests sunburned carbon of less than or equal to 3%.The Residue samples shall be i Acceptance collected from the combined bottom ash and siftings generated by each Phase Audit Plan i !combustion train in accordance with ASME PTC 34,the CofA,and'MOE i I !requirements:The sampling and testing procedures for the Residue I j Quality Test shall be included in the Final Acceptance Test Plan,which shall !be submitted to the Owner and MOE at least sixty(60)days prior to the start of the Acceptance Test for approval. I I The purpose of the Residue Quantity Test is to ensure the Facility,meets I CATR Residue Quantity Test failed I ithe Exhibit 2 to Appendix 19 Performance Guarantee for the total Residue I I Addressed in December 17,2015,HDR memo table 1 j ;(including bottom ash,grate siftings,boiler and air pollution control fly j summary resolved contractually ash)weighing not more than 30%of the Tonnage combusted to produce 32 V such Residue,adjusted for the measured waste HHV in accordance with Acceptance I Table A10-2.The Residue Quantity Test shall be performed during the 30- j Phase Audit Plan j 'day Reliability Test and the 5-day Throughput Capacity Test.The main weigh scale and other weighting devices shall be used to determine quantity of residues generated :The Ferrous RecoveryTest shall be conducted on three(3)separate days I CATR tab 5 ;during the 30 day Reliability Test.Each test shall be a minimum of 8 hours I metals recovery test mostly collected at 1/2 hour intervals in duration.Residue 21 Samples shall be collected at one-half' (1/2)( / )hour with exception on day 1 Intervals.The unrecovered ferrous ratio shall be sampled downstream of Recovery of ferrous metals Table 1>80%(page 9) :the magnetic ferrous separator.The oversize(or grizzly scalper)ferrous I 33 j Ferrous Metals:shall also be collected,weighed and added to the process ferrous Acceptance Recovery Test lextracted from the magnetic separator.The total Residue weight collected I Phase Audit Plan 1.9.1 ;during the test shall also be obtained during the test period.Compliance I I I ;will be determined by comparing the average of the three(3)tests to the Metals Recovery Guarantee for ferrous metals in Exhibit 2 to Appendix 19. I I I I I I Malroz Engineering Inc Page 5 07 795-113.00 `Auditor Checklist•� Item Current Audit I Documentation Summary of Requirement I Reference j Relevant Section of, (Opserved/ Required .. 'r Document i Reference Document Auditor Comments Reviewed) i I The Non-Ferrous Recovery Test shall be conducted on three(3)separate Tab 5 October 7,one 45 minute interval(9:15-10:00) :days during the 30 day Reliability Test.Each test day shall be a minimum of j I I F 8-hours in duration.Residue samples shall be collected at one-half(1/2) :hour intervals.The unrecovered non-ferrous ratio shall be sampled I Non-Ferrous 'downstream of the eddy current or non-ferrous metal separator.The 34 Metals ;oversize(or grizzly scalper)non-ferrous metals shall also be collected, I Acceptance weighed and added to the process non-ferrous extracted from the eddy i Phase Audit Plan I 1.9.2 I Recovery Test I current separator.The total Residue weight collected during the test shall I jalso be obtained during the test period.Compliance will be determined by comparing the average of the three(3)tests to the Metals Recovery :Guarantee for non-ferrous metals in Exhibit 2 to Appendix 19. I , Environmental Environmental Compliance Test Tab 6/tab 7 Or-tech(3rd parry tester) 35 1 Compliance Acceptance I 1.10 Test I Phase Audit Plan After completion of the Acceptance Test,a report containing the DYEC CATR acceptance test report Information related to the Acceptance Test(the"Acceptance Test Report")I I dated November 2015 36 U I Acceptance ''shall be prepared by the DBO Contractor and,within 60 calendar days,10 I Acceptance Test Report copies shall be submitted to the Owner.The Acceptance Test Report shall Phase Audit Plan 1.11 contain,but not be limited to,the following information and certifications: I I I. I Acceptance I DYEC CATR acceptance test report 37 1/ Copies of all data and log sheets. I I Phe Audit Plan 1.11 dated November 2015 l I i Acceptance 38 I DYEC CATR acceptance test report 1/ Copies of all laboratory analyses. I I 1.11 dated November 2015 E I Phase Audit Plan I IA listing of all federal,state,county,and other regulatory agency DYEC acceptance test report dated November 2015 and 39 �/ I ;requirements and the respective test results indicating conformance and Acceptance I 1.11 HDR technical memorandum Dec 17,2015 :compliance or lack of conformance/compliance with these requirements. I Phase Audit Plan . Al necessary certificates relating to calibrations,testing,evaluation, I I DYEC acceptance test report dated November 2015 and Acceptance I 40 :analyses,and performance required pursuant-to the Acceptance Test Plan. I I Phase Audit Plan 1.11 HDR technical memorandum Dec 17,2015 'A summary of test results supported by calculations demonstrating the I I DYEC CATR acceptance November 2015 41 I Acceptance I 1/ I ability to meet the requirements relating to the Throughput Performance I phase Audit Pian I 1.11 ;Capacity and Energy Recovery Tests. A stand alone Emission Test Report prepared in accordance with the I CATR tab 6 and 7 42 I Acceptance I V I :Certificate of Approval and MOE requirements. i Phase Audit Plan 1 1 .11 A stand alone Residue Test Report prepared in accordance with the I I CATR tab 1 — — 43 i Acceptance I r �/ 'Certificate of Approval and MOE requirements. I 1.11 I Phase Audit Plan I OD Malraz Engineering Inc O Page 6 of 7 1 • 795113.00 J Auditor Checklist fV Current Audit 1,Documentation Summary of Requirement Reference I Relevant Section of Item (Observed/ I' Required { .' Document I Reference Document Auditor Comments Reviewed) 1 A certification signed by an officer of the DBO Contractor stating that the I I DYEC Covanta letter dated November 24,2015 Acceptance Tests were conducted in accordance with the Acceptance Testi i I Plan;the requirements of the Acceptance Test were satisfied or the extent 44 Vj 'to which they were not satisfied;and the Acceptance Test demonstrated Acceptance I 1. ;that the Facility met each of the Performance Guarantees specified in the I Phase Audit Plan 1 1.11 'Contract Documents. I I I I 45 I Facility 'The Facility shall be deemed to have passed the Acceptance Test Criteria if Acceptance I CATR data and HDR December 2015 letter reviewing �/ Acptan ce the Acceptance Test demonstrates that,each of the following criteria has phase Audit Plan 1 1.12 components of acceptance test on behalf of the owners. Test Criteria ;been met or exceeded: { I :The 30-day Reliability Test has demonstrated during the test period that I I See item 2. -- 46 V I !the Facility has operated at a minimum of 95%ofthe Demonstrated I Acceptance 1 :Design Steam Flow with a Facility availability greaterthan 95%. I Phase Audit Plan I 1.12 I I I I ,The Throughput Capacity Guarantee Test has demonstrated the ability of 1 1 See item 3 'the Facility to process waste in accordance with the Throughput Capacity I 1 47 v 1 -Guarantee in Exhibit 2 to Appendix 19 during a consecutive five(5)-day I Acceptance I 1 :test period,and that the amount of Reference waste(in tonnes) j Phase Audit Plan j 1.12 ;processed during the testing period is 2,130 tonnes(and no less than 7:,0001 1 :tonnes per unit). The Energy Recovery Test has demonstrated that the average net Seet items 7,12 and 13 48 1 electrical production rate(in kWh/tonne)is not less than the Electrical I Acceptance I 1.12 1 :Production Guarantee identified in Exhibit 2 to Appendix 19. I Phase Audit Plan I I I • I ;The Residue Quality Guarantee has demonstrated that the unburned See items 21 and 31 I Acceptance 1 49 V I carbon content is less than 3%,and moisture content is less than 25%. I 1.12 Phase Audit Plan 1 1 !The Residue Quantity Guarantee is demonstrated if the quantity of 1 See items 21 and 32 ;Residue generated(in tonnes)Is less than or equal to 30%of Waste I I :processed(in tonnes),adjusted for the measured waste HHV in accordance 1 I with Table A10-2.Residue to be Residue from the Facility,excluding ;ferrous and non-ferrous materials recovered,but including any returned 1 I 50 Vor disposed ash resulting from the ferrous and non ferrous cleanup-The Acceptance 1 :Metals Recovery Guarantee is demonstrated if the measured recovery1 Phase Audit Plan 1 1.12 I efficiency percentages forferrous metals and for non-ferrous metals 1 1 'comply with those identified by the DBO Contractor in Exhibit 2 to I I 1_ :Appendix 19. I ; I iThe Environmental Compliance Guarantee is demonstrated if the results of See item 42 51 Vi ;the air emissions,noise,and general test requirements are in compliance I Acceptance 1I phase Audit Plan I 1.12 with the CofA. . . . . . . . . . . . . . . . . . . . . . . . . . Malroz Engineering Ina Page 7 of 7 795.113.00 Auditor Chboidist.l _ Current Audit:' Summary of Requirement F' Reference •.I Relevant Section of Item. (Observed/ } Regwred I Document IReferenceDocument Auditor Comments Reviewed) .The Facility shall be deemed to have satisfied the Minimum Acceptance i i CATR data and HDR December 2015 letter reviewing I Criteria if the minimum criteria forthroughput capacity(90%compliance I I components of acceptance test on behalf of the owners. with Throughput Capacity Guarantee),for energy(95%compliance with I , Minimum :the Electrical Generation Rate Guarantee),for metals recovery(90% 1 1 52I Acceptance I 1/ Acceptance compliance with the Metals Recovery Guarantee,and for environmental I Criteria compliance(100%compliance with the Environmental Compliance I 1.13 Phase Audit Plan j I Guarantees)have been demonstrated. I ' I i I . I 3 00 J Malray Engineering Inc W E Fleming, Cindy From: Melodee Smart<Melodee.Smart@Durham.ca> Sent: April-01-16 9:49 AM To: Melodee Smart Cc: 'Susan Cumming'; Clerks; 'Denis.Kelly@york.ca'; Clerks Department Outside Subject: Durham York Energy from Waste Project-Submission of the 2015 Durham York Energy Centre Annual Report(ECA#7306-8FDKNX) Attachments: 2015_DYEC_Annual_Report_Submission.pdf; 2015 _DYEC_Annual_Report_ECA7306-8FDKNX(March 31, 2016).pdf Good morning EFWAC Members- In accordance with Environmental Compliance Approval (ECA) #7306-8FDKNX, Condition #15(1), please find a copy of the following documents: • Letter to the Ministry of the Environment and Climate Change d to(NS-P 1 rham York Energy Centre Submission of 2015 Annual Report • Durham York Energy Centre 2015 Annual Report (ECA#7366-8F °�( Y Original o: O File l Council Direction Q GG Direction 11 PD Direction These documents will be made available on the Durham York Ener �d3itl��„gddRlGy�( ,�adP �:Information https://www.durhamyorkwaste.ca/Documents/FacilityO erations l .as x ❑Mayor O Members of a ward Councillors Thank you, cao Council ❑Clerks 13 Communications ❑community a Corporate 0 Emergency Melodee Smart, Administrative Assistant Services Services Services .O Engineering' ❑Finance O legal Commissioners Office,Works Department services .services The Regional Municipality of Durham voperations \19 Plannin* planning 605 Rossland Road East, Level 5 services Whitby, ON LIN 6A3 anther: T: 905-668-7711 or 1-800-372-1102 ext. 3560 Municipal Clerk'sFle E: Melodee.Smart@durham.ca W: www.durham.ca THIS MESSAGE IS FOR THE USE,OF THE INTENDED RECIPIENTS) ONLY AND MAY CONTAIN INFORMATION THAT IS PRIVILEGED,PROPRIETARY, CONFIDENTIAL,AND/OR EXEMPT FROM DISCLOSURE UNDER ANY RELEVANT PRIVACY LEGISLATION.No rights to any privilege have been waived. If you are not the intended recipient, you are hereby notified that any review,retransmission, dissemination, distribution, copying, conversion to hard copy,taking of action in reliance on or other use of this communication is strictly prohibited. If you are not the intended recipient and have received this message in error,please notify me by return e-mail and delete or destroy all copies of this message. i 1 I 8-74 If this information is required in an accessible format, please contact The Regional Municipality of Durham at 1-800-372-1102 extension 3560. YorlRegion CaIiANTA i—.6.0 Tudoy.FMI-Ii.g T--—, March 31, 2016 Celeste Dugas, Manager, York Durham District Office -230 Westney Road South, 5t" Floor Ajax, ON LIS 7J5 Dear Ms. Dugas: RE: Durham/York Energy from Waste Project 2015 Durham York Energy Centre Annual Report Environmental Compliance Approval Condition 15 (1) MOECC File No.: EA-08-02 In accordance with Condition 15(1) of the.Environmental Compliance Approval (ECA), The Regional Municipality of Durham and The Regional Municipality of York (Regions) and Covanta respectfully submit the 2015 Durham York Energy Centre (DYEC) Annual Report covering the 2015 calendar year. This Annual Report includes the information required to be submitted as per ECA Condition 15(1) items a) through r). A copy of the 2015 DYEC Annual Report will be retained at the site and posted on the project website (www.durhamyorkwaste.ca). The report will also be submitted to the Energy from Waste Advisory Committee for information. In accordance with ECA Condition 15(1)(q), the Regions and Covanta can state that the DYEC is operating in compliance with the ECA which includes all air emissions' limits based on the results of the source test, continuous emissions monitoring, and Ontario Regulation 419/05. A table listing the reports submitted to the Ministry of the Environment and Climate Change (MOECC) in 2015 is included in the Annual Report as Appendix 4. We have noted that an Odour Test Report, meeting the requirements listed in the Odour Management and Mitigation Plan, was submitted to the MOECC as an appendix to the Source Test Report. 8-75 i C. Dugas, Manager, York Durham District Office .2015 DYEC Annual Report MOECC File No.:EA-08-02 March 31, 2016 Page 2 of 2 We trust the 2015 DYEC Annual Report meets the MOECC's expectation. If you require any further information, please contact the undersigned. Sincerely, Mirka Januszkiewicz, P.Eng. Laura McDowell, P.Eng. Director, Waste Management Director, Environmental Promotion and Protection The Regional Municipality of Durham The Regional Municipality of York 905-668-7711 ext. 3464 905-830-4444 ext. 75077 Mirka.Januszkiewicz@durham.ca Laura.McDowell@york.ca i i E Matthew Neild, Facility Manager Covanta Durham York Renewable Energy Limited Partnership 905-404-4030 MNeild@covanta.com LW/ms Region, MOECC, DirectorCentral Re • C. D. Goyette, g S. Thomas, Issues Project Coordinator, York.Durham District Office, MOECC P. Dunn, Senior Environmental Officer, York Durham District Office, MOECC P. Martin, Supervisor (Acting), Air, Pesticides, and Environmental Planning, MOECC G. Battarino, Special Project Officer, Project Coordination, MOECC E. O'Leary, Environmental Resource Planner and Environmental Assessment Coordinator, Air, Pesticides, and Environmental Planning, MOECC A. Huxter, Environmental Specialist, Covanta Energy from Waste Advisory Committee (EFWAC) D. Kelly, Regional Clerk, The Regional Municipality of York D. Wilcox, Regional Clerk, The Regional Municipality of Durham Encl. 8_76 j If this information is required in an accessible format, please contact The Regional Municipality of Durham at 1-800-372-1102 extension 3560. YQk WOO .nxnnnp T day.Prmnc;i::q Tcmartnr, — i Durham York Energy Centre ECA Annual Report 2015 ECA No. 7306-8FDKNX 1835 Energy Drive Courtice, ON LIE 2R2 March 31, 2016 8-77 Durham York Energy Centre ECA Annual Report 2015 Table of Contents y 1. Executive Summary...............................................................................:..............................................1 2. Quality and Quantity of Waste-ECA 15 (1) (a)....................................................................................2 3. Quality and Quantity of Residual Waste-ECA 15 (1) (b).....................................................................3 3.1. Ash Characterization - Pre-Commissioning (February 2015).......................................................4 3.2. Ash Characterization —Commissioning (October 2015) 3.3. Other Residual Waste Streams.................................................................................... 7 4. Material Balance- ECA 15 (1) (c) ....................................................................................... 8 5. Annual Water Usage- ECA 15 (1) (d)................................................................................. 9 6. Electricity- ECA 15 (1) (e) ................................................................................................... 9 7. Summaries and Conclusions from ECA 14 (3)through 14 (8) - ECA 15 (1) (f).................... 9 7.1. Daily Activities.............................................................................................................. 9 7.2. Monitoring and Testing Records.................................................................................................10 7.3. Inspections/Maintenance/Repairs................................................................................................14 7.4. Emergency Situations.................................................................................................................15 i 7.5. Complaints Response Records...................................................................................................15 b 7.6. Training .............................................................15 8. Emission Summary and Acoustic Assessment Summary Tables-ECA 15 (1) (g)............................15 8.1. Emission Summary Table...........................................................................................................15 8.2. Acoustic Assessment Summary Table.......................................................................................16 9. Environmental/Operational Problems—ECA 15(1) (h)......................................................................16 10. Performance Requirements Excursions-ECA 15 (1) (i)................................................................17 11. Long-Term Sampling System (LTSS)-ECA 15 (1) 0)....................................................................17 12. Environmental Complaints-ECA 15 (1) (k)....................................................... ...........................18 13. Environmental/Operational Problems discovered through daily inspections -ECA 15(1) (1) ........19 14. Emergency Situation Summary-ECA 15 (1) (m) I' 15. Groundwater and Surface Water Monitoring-ECA 15 (1) (n)........................................................20 16. Advisory Committee Meetings-ECA 15 1 0 17. Recommendations for Improvement-ECA 15 (1) (p)....................................................................21 18. Statement of Compliance-ECA 15 (1) (q) ...................................................................22 19. Comparison to Previous Years-ECA 15(1)(r)..............................................................................22 i' i i" 8-78 Durham York Energy Centre ECA Annual Report 2015 List of Tables Table 1: Total MSW Received (Tonnes)...................................................................:...................................3 Table 2:Annual Residual Waste Quantity Summary....................................................................................4 Table 3: Bottom Ash Summary Pre-Commissioning (ASTM D5468)....................................................:......4 Table 4: Fly Ash Characterization Pre-Commissioning................................................................................5 Table 5: Bottom Ash Characterization—Commissioning (LOI Test Procedure) ..........................................6 Table 6: Fly Ash Characterization—Initial Commissioning Period...............................................................6 Table 7: Fly Ash Characterization -Second Commissioning Period.....:......................................................7 Table 8: Other Residual Waste Streams......................................................................................................7 Table 9: Estimated Daily Maximum Onsite Storage.....................................................................................8 Table 10: Daily Activity Records.............................:......................................................:............................10 Table 11: Containment Periodic Inspections ..............................................................................................14 Table 12: CO Operational Target Performance..........................................................................................17 Table 13: 2015 Complaint and Inquiry Summary..................:....................................................................18 Table14: Spill Summary.............................................................................................................................19 Table 15: Groundwater and Surface Water Monitoring Program Summary...............................................20 Table 16: 2015 EFWAC Meeting Summary.................:..............................................................................21 Appendices Appendix 1: ECA 7306-8FDKNX Condition 15 Reporting Requirements—Annual Report Appendix 2: Emission Summary Table Appendix 3: Acoustic Assessment Summary Tables and Area Plan with Points of Reception and Measurement Locations Appendix 4: MOECC 2015 Report Submittals ii 8-79 i Durham York Energy Centre ECA Annual Report 2015 1 . Executive Summary The Regional Municipality of Durham,the Regional Municipality of York(Regions),and Covanta respectfully submit the 2015 Durham York Energy Centre(DYEC)Annual Report, covering operations during the 2015 calendar year. This report is being submitted in accordance with Condition 15(1) of the Environmental Compliance Approval (ECA), which requires: By March 31St following the end of each operating year, the Owner shall prepare and submit to the District Manager and to the Advisory Committee, an Annual Report summarizing the operation of the Site covering the previous calendar year. Items 15(1) a through 15(1) r have been included in this Annual Report, in fulfillment of the ECA requirement. Refer to Appendix 1: ECA 7306-8FDKNX Condition 15 Reporting Requirements —Annual Report The DYEC is a thermal treatment facility with a maximum thermal treatment rate of 140,000 tonnes/year of municipal solid waste (MSW), as established-by the ECA. The maximum continuous rating (MCR) for the facility is defined as 218 tonnes per day, per unit, of MSW with a design heat content of 13 MJ/kg per train. Due to the variability of waste the range of heat content the facility is capable of processing is between 8.4 MJ/kg and 15 MJ/kg. The facility was built to operate on a continuous basis; 24 hours/day seven days/weeks, 365 days/year. Waste may be delivered six days per week between 7:00 am to 7:00 pm. The proposed operating schedule may be adjusted depending on demand and facility needs within the established setup indicated in the ECA. The first load of waste was received at the DYEC on February Stn, 2015 and first fire occurred on February 131h,2015.The Regions, Covanta and the MOECC established a weekly meeting schedule, which included periodic site inspections to review facility operations. In accordance with the Acceptance Test Protocol, tests were performed at the DYEC from September 27th through November 31d,2015,for the purpose of demonstrating the Reliability,Throughput Capacity, Energy Production, Residue Quality & Quantity, Metals Recovery, and Environmental Compliance as set forth in the Project Agreement. I Tests conducted for the purposes of ECA compliance included emission source tests, boiler combustion time and temperature tests, acoustic audits, an odour test and bottom ash and fly ash characterization tests. After the completion of the Acceptance Test, Covanta forwarded all compliance test results to the Owners and the MOECC on November 261h,2015. Following a review of the results of this testing, MOECC concluded that the CEM system is certified to provide traceable and reliable emissions information and that the DYEC is capable of operating in compliance with all ECA limits as identified by correspondence of December 151h, 20151. A summary of emission source test results, odour test results and modelling results are included in Appendix 2 of this Annual Report. In addition,the MOECC accepted the fly ash and bottom ash characterization report by correspondence of December 171h, 20162. Subsequently, on January 29tH https://www.durhamyorl(waste.ca/Assets/Documents/MonitoringPlansReports/AirEmissionMonitorina/Correspon dence%MOECC Approval SourceTestReport.pdf- z https://www.durhamyorkwaste.ca/Assets/Documents/FacilityManagement/Ash/MOECC Approval 2015 Ash Tes t Report.pdf i 1 l li 8-80 Durham York Energy Centre ECA Annual Report 2015 2016, the Regions issued an Acceptance Test Certificate to allow the DYEC to formally commence commercial operations and officially complete the commissioning phase of the facility. 2. Quality and Quantity of Waste - ECA 15 (1 ) (a) On June 28th 2011, the Regions and Covanta were issued Environmental Compliance Approval Number 7306-8FDKNX (ECA), formerly referred to as a Certificate of Approval, for the operation of a thermal treatment facility for the processing of solid non-hazardous, post-diversion municipal waste, abatement of the emissions from the processes and activities, the handling, and/or conditioning of the residual wastes and management of the wastewater and the non-contact stormwater generated at the facility. Quality of waste being received at the Facility is achieved.by implementing the following: • Robust Regional promotion and education programs to inform the public on how to source separate at the household level first • Regional By-Laws that restrict generators from placing recyclable. or hazardous materials in the waste stream • Regional waste contractors are required under contract to inspect and reject unacceptable waste, if necessary at the curbside • Waste picked up curbside is dumped and inspected at transfer stations before being repacked into highway haulers for delivery to DYEC • During each hour of operation, a truck is unloaded onto the tipping hall floor for a detailed visual inspection before being pushed into the pit The Higher Heating Value(HHV or calorific heat content) of post-diversion municipal waste as processed by the DYEC was measured during the October 2015 acceptance test period using the boiler-as-a- calorimeter method in accordance with ASME Performance Test Code PTC 34, Waste Combustors with Energy Recovery. The results varied in a narrow range of the design value of 13 MJ/kg, by±500 kJ/kg or ±-4%. These results agree with visual observations of the waste as being consistent, relatively homogenous with low moisture content regardless of weather conditions. Refuse HHV has subsequently been monitored using a specific steam correlation developed during the acceptance tests showing consistent results. In general, the refuse is considered to be well sorted, consistent in make-up and has good combustion qualities. There was one load rejected from the Facility due to radiation. Following the identification of the location of the item in the trailer(front quarter of trailer, passenger side), the truck was rejected and diverted back to the transfer station of origin. Waste is collected and inspected at the following four transfer stations prior to.reloading and transport to the DYEC: 1. Pebblestone Transfer Station—Durham 2. Pickering Transfer Station—Durham 3. York Region Waste Management Centre—York 4. Markham Transfer Station (Earl Turcotte Waste Management Centre)—York 2 8-81 Durham York Energy Centre ECA Annual Report 2015 Table 1: Total MSW Received (Tonnes) . . . N7A. N/A N/A o 4,776 66 4 01010 766 56 f 8,89.1 09 7,03913 1,85196 g 2,948.32,; _ 10,108.35 Z839.97 10,77510 8,522 20 2,252 90 8;125.86 61 553:37 1,572 49 6,721 58 1'237 82 5,9.15.77 4;639,92 1,275.85 13,785.26 9,944 38 3,840 88 7,692'02_ 5,911$0 1 780 42 z r:._ 6 7,888.98 6,042.04 1,846 94 I �� 100,792 13 79,067 95 21,7241$ The ECA limits the annual waste thermal treatment rate to 140,000 tonnes. In 2015, (a partial year of operation)the DYEC received 100,792.13 tonnes and thermally treated 98,493.13 tonnes of Waste. Refer to Table 1. Condition 2(4) of the ECA limits the amount of waste that can be accepted at the facility to 1,520 tonnes per day. The maximum amount of waste received in one day was 889.04 tonnes on October 29th, 2015. Condition 2(5)(a) limits the maximum amount of waste that can be stored in the Waste pit to 7,350 cubic metres. The maximum amount of waste stored in the Waste pit was 5,632 cubic metres (approximately 2,337 tonnes)on December 141h,2015. i 3. Quality and Quantity of Residual Waste - ECA 15 (1) (b) i There are four main streams of residual waste (materials) shipped from the DYEC after the combustion process is complete: 1. Bottom Ash 2. Fly Ash 3. Ferrous Metal 4. Non-ferrous Metal Fly ash is treated onsite with Pozzolan, cement and water as part of the conditioning process before being ` shipped off site.All reported weights for this material are inclusive of these reagents. - I 3 8-82 Durham York Energy Centre ECA Annual Report 2015 Table 2 provides a summary of the streams of residual waste that were shipped from the DYEC in 2015 for final disposal (bottom and fly ash)or for recycling (ferrous and non-ferrous metal): Table 2: Annual Residual Waste Quantity Summary pv 9,317.60 Bottom and fly ash are sent for final disposal at South Landfill and Atlas Landfill, both operated by Walker Environmental in Niagara Falls, Ontario. Bottom and fly ash are mixed with-soil and used as daily/interim cover at the landfill. Ferrous metals are sent to Gerdau Ameristeel in Whitby, Ontario for recycling. Non- ferrous metals, from February through June 1St, 2015 were sent to Triple M in Hamilton, Ontario for recycling. Since June 181,2015 non-ferrous metals have been sent to Gerdau Ameristeel in Whitby,Ontario. 3.1 . Ash Characterization - Pre-Commissioning (February 2015) Bottom Ash In accordance with ECA Condition 7(7)(d), the MOECC approved the Ash Sampling and Testing Protocol dated June 2014 (the Protocol) which was implemented on the Commencement Date of Operation, February 91h, 2015. Hourly sampling of bottom ash commenced with the initial generation of bottom ash which occurred at approximately 21:00 on February 13th,2015. A consolidated summary for the fifteen (15) composite samples representing the first three shipments of bottom ash is presented in Table 3. Sampling was undertaken by Covanta, and- analyses were completed by an accredited laboratory using the method ASTM D5468 Gross Calorific and Ash Value of Waste Materials. These analyses conclude that the bottom ash meets the definition of"incinerator ash"as set out in Regulation 347. As a result, loading and appropriate shipment of bottom ash within Ontario began on March 2nd,2015 in accordance with Sections 4.3.2.1 and 7.0 of the Protocol. Table 3: Bottom Ash Summary Pre-Commissioning (ASTM D5468) � � � mow,: u�`� �� �,w�• ,��s�`� �aR SAMPLE MEAN 0 0.76 3 MAXIMUM-------- ------.:...-'------- --__ _. 1.48--------.:.::.__.....— 0.69 1 Rt=GULATORY THRESHOLD__. (1) Based on 15 samples representing the first three truckloads of bottom ash. In addition to the ASTM.D5468 Gross Calorific and Ash Value of Waste Materials method, bottom ash was also tested utilizing a Loss on Ignition (LOI) test procedure. The additional test results of this methodology were also below the 10 percent regulatory threshold. 4 8-83 i Durham York Energy Centre ECA Annual Report 2015 Fly Ash In accordance with ECA Condition 7(7)(d), the MOECC approved the Ash Sampling and Testing Protocol dated June 2014 (the Protocol) which was implemented on the Commencement Date of Operation, February 91h, 2015. Sampling of conditioned fly ash commenced on February 191h, 2015, which was the day of initial operation of the fly ash conditioning pug mills to generate conditioned fly ash. Toxicity Characteristic Leaching Procedure (TCLP) testing for 88 constituents was conducted on composite samples representing the first three shipments of conditioned fly ash. Sampling was undertaken by Covanta, and analyses were completed by an accredited laboratory. All constituents were reported as non-detect with the exception of Barium and Dioxins and Furans which were less than 2%of the Regulation 347 limit as summarised in Table 4. These analyses concluded that no constituent identified in Schedule 4 of Regulation 347 exceeds their respective TCLP threshold for all fifteen(15)samples subject to analyses both one(1)day and five(5) days following the composite sample creation date. As a result, loading and appropriate shipment of conditioned fly ash within Ontario was begun on March 131h, 2015 in accordance with Sections 5.3.2.1 and 7.0 of the Protocol. Table 4: Fly Ash Characterization Pre-Commissioning SAMPLE MEAN 1.19 j 2.89 I MAXIMUM 1.59 15.3 € MINIMIM 0-96m a ' 1.18 a . REGULATORY THRESHOLD 100;T J, 1500. I (1) Based on 15 samples representing the first three truckloads of fly ash 3.2. Ash Characterization — Commissioning (October 2015) Bottom Ash Bottom ash generated between October 15th and October 191h, 2015 was sampled and analyzed in accordance with DYEC Ash Sampling and Testing Protocol(Report. 11-1151-0132, dated June 2014). All bottom ash, generated during the sampling period and the subsequent time period to receive the [' laboratory analyses was quarantined at the DYEC site. Utilizing the Loss of Igpition (LOI) testing procedure,the statistical analysis of the bottom ash data resulted in a combustible materials content of 2.85% by weight is presented in Table 5. Utilizing the ASTM D5468 Gross Calorific and Ash Value of Waste Materials method, all results were below the detection level of 0.69%for combustible materials content. These results demonstrated that the bottom ash meets the Regulation 347 definition of incinerator ash and that it should be managed as a non-hazardous solid waste. A review of these analyses by the receiving landfill concurred with this conclusion.As a result all quarantined bottom ash during testing was released for disposal as a nonhazardous solid waste. . L i • t 5 8-84 Durham York Energy Centre ECA Annual Report 2015 Table 5: Bottom Ash Characterization— Commissioning (LOl Test Procedure) SAMPLE MEAN��> ..._..- 2.3 --...----- —--- --------------- ----------- STATISTICAL UPPER LIMIT MAXIMUM MINIMUM 0.9 REGULATORY THRESHOLD 10 ...._.._............... --- (1) Based on 20 samples representing the first three truckloads of fly ash Fly Ash Two individual fly ash characterizations were independently conducted in different weeks utilizing different conditioning reagent set points. The first characterization using higher levels of conditioning reagents was conducted between September 29th and October V, 2015. The second fly ash characterization using reduced levels of conditioning reagents was conducted between October 22nd and 26th, 2015. The characterizations successfully confirmed that all quarantined fly ash was not leachate toxic following reagent conditioning at each operating condition which was subsequently released for disposal.This has enabled continued operation at the lower level of conditioning reagents for all fly ash sent for disposal. During the first characterization period during Commissioning, Toxicity Characteristic Leaching Procedure(TCLP)testing for 88 constituents was conducted on composite samples for representative conditioned fly ash generated between September 291h and October V, 2015. Sampling was undertaken by Covanta, and analyses were completed by an accredited laboratory. All constituents were reported as non-detect with the exception of Barium and Dioxins and Furans which were less than 2% of the Regulation 347 limit as summarised in Table 6 below. Table 6: Fly Ash Characterization— Initial Commissioning Period SAMPLE MEAN(z) 1.58 5.42 MAXIMUM i 2.11 12.10 MINIMIM2.53 : E € E ........._.__._......_..---_-_-_E REGULATORY THRESHOLD 100 1500.` (1) Reported as TEQ using WHO 2005 TEF — (2) Based on 15 samples collected over 5 days During the second characterization period during Commissioning using a lower level of conditioning reagents,Toxicity Characteristic Leaching Procedure(TCLP)testing for 88 constituents was conducted 6 8-85 Durham York Energy Centre ECA Annual Report 2015 on composite samples for representative conditioned fly ash generated between October 22 and October 26, 2015. Sampling was undertaken by Covanta, and analyses were completed by an accredited laboratory. All constituents were reported as non-detect with the exception of Barium, Lead and Dioxins and Furans which were not greater than 8%of the Regulation 347 limit as summarised in Table 7. Table 7: Fly Ash Characterization - Second Commissioning Period ' SAMPLE MEAN 2.04 0.182 3.13 F' MAXIMUM 2.51 0.407 - 6.65 —r.... MINIMIM i 1.63 0.05 1.13 I �1 REGULATORY THRESHOLD 100 5 1500 (1) Reported as TEQ using WHO 2005 TEF (2) Based on 15 samples collected over 5 days For further information, refer to Commissioning Period Facility Ash Report-Bottom Ash and Fly Ash Characterizations COVANTA REPORT NUMBER: 4060 https://www.durhamVorkwaste.ca/Assets/Documents/FacilitVAcceptance/EnvironmentalReports/Resid ueReport.pdf i 3.3. Other Residual Waste Streams t There are no analytical requirements for the Ferrous and Non-ferrous metal streams leaving DYEC. Other residual waste streams leaving the DYEC are summarised in Table 8. Table 8: Other Residual Waste Streams Excess Settling Basin GFL Environmental Inc , water produced;during 367 86 t di posal site(t ansfer and - process ng)of municipal solid waste outages d - n= aselect subject waste) Fly ash removed from the Stablex Canada Inc. p boilers and Air Pollution 137.14 (Treatment and disposal for Control(APC)during' outages : hazardous inorganic materials): 011s, Glycol, Ody,solid 216 batteries :tight bulbs etc ': GFL Environmental Inc 7 8-86 Durham York Energy Centre ECA Annual Report 2015 � _ � � (Waste disposal`site(fran rand - process►ng)of municipal:so)d waste and elect subfect waste} .._...<. Solid non-hazardous Waste Management The Miller 8 wastes(construction Group'41.18'. (Solid non-hazardous waste" _ wastes etc.) disposal). : Photech Environmental Ti in Floor.items from Non hazardous and hazardous Pp 9:- .. 0 89 - mcommg MSW liquid and solid wastetransfer faci(ity) Hazardous Waste Information Network 4. Material Balance - ECA 15 (1 ) (c) Daily maximum storage of all wastes on a monthly basis was estimated from a material balance of facility operations and records of shipments of waste to and from the DYEC and is summarized in Table 9.Material balance records indicate the DYEC was in compliance for storage requirements set forth by the ECA except for bottom ash in February which coincided with the initial pre-commissioning ash testing period. During the ash sampling and characterization testing period, all generated ash is required to be quarantined in the Residue Building until all characterization analyses data is received and meets the respective standards pursuant to the MOECC approved ash sampling and testing protocol. Table 9: Estimated Daily Maximum Onsite Storage a, P` W- y 111, 110 F_ s �Wn ' M� , .mom 4,802"" 759 362 " 24:5 7.5 -; 3,301 428 580 57 7' 7 6 3 219 : 446. 423 43.8 10.4': 4,246 297.: 425 42 9 8':8 z 4,889 326 465 51 3 13 6 5,130 339 480 42 4 26 4 x 5,055 295 461 22.9 28.2 KIM 8 8—$7 Durham York Energy Centre ECA Annual Report 2015 296 523 38 2 12.6 4,911 455' 535 58 6 _ 14.2 289 : 546 - - 5,046 48 0 = 5,632 296_ 469 63.5 - 18.2 ins 7,350 630 700 77 120 5. Annual Water Usage - ECA 15 (1 ) (d) The DYEC is a zero waste water discharge facility, and as such, no water from the process is sent to the sanitary sewer system or discharged into the environment. Under normal operations, the DYEC operates at a water deficit and requires a water supply from the Region of Durham's municipal water system to maintain water for the process. Waste water generated by the facility (with the exception of sanitary discharges) is re-used in the process to cool flue gas and condition bottom and fly ash. Make up water is required in order to replenish these processes During 2015, approximately 34,260 m3 of water was drawn from the municipal water system. 6.• Electricity - ECA 15 (1) (e) The Regions obtained final approval to connect the turbine to the grid through IESO(Independent Electricity System Operator)on August 241h,2015. During the remainder of 2015,the turbine generated 30,581 MWh of electricity,of which 26,787 MWh was exported to the grid.The remainder was used to power the Facility, 7. Summaries and Conclusions from ECA 14 (3) through 14 (8) i ECA 15 (1) (f) 7.1 . Daily Activities Daily records of activities are written or digital and include the date of record and the name and signature of the person completing the written record. All records are available at the site and will be retained on site for a minimum of seven years from the date of their creation as per Condition 14(2). For details regarding the following daily activity records, refer to the Section of this report listed in Table 10. 4 I; 9 8-88 i' Durham York Energy Centre ECA Annual Report 2015 Table 10: Daily Activity Records g c io n x a — a Quality and Quantity of Was#e- ECA_15(1)(a) ,.. 2 Quality.and Quantity of Waste-ECA 15(1)(a) 3 3 -Other Residual:Waste Streams .... :: ... .. . 11311 3 Qualit and Q uantity of Residual Waste_ECA 15 1 b " s 3 -Qualify and Qu*an tity.of Residual Waste ECA 15(1)(a) ®� 2Quality and Quantity of Waste ECA 15)1)(a) ff 6 Electricity ECA 15(1)(e) _ 7.2. Monitoring and Testing Records Activities undertaken at DYEC are written or digital, are available at the site and will be retained on site for a minimum of seven years from the date of their creation as per Condition 14(2). Continuous Emission Monitoring The Continuous Emission Monitoring System (CEMS) and Data Acquisition System (DAS) measure and record concentrations on a dry-basis for carbon monoxide (CO), carbon dioxide (CO2), oxygen (02), sulfur dioxide (SO2), nitric oxide (NOx), ammonia (NH3), hydrogen chloride (HCL), hydrogen fluoride (HF), total hydrocarbons (THC) and Mass Flow. The DAS will also measure and record concentrations for moisture (H2O) and Opacity for the boiler. Analysis sampling points are located in such a fashion that the efficiency of the air pollution control system can be closely monitored. Flue gas is analyzed prior to entering the APC evaporative cooler(economizer outlet)and in the APC outlet/ID . Fan inlet duct for each boiler. The CEMS installed at the DYEC meets the Installation Parameters and Performance Parameters listed in Schedule F of ECA 7360-8FDKNX. ORTECH Consulting Inc. completed a relative accuracy and system bias performance evaluation (RATA) of the CEMS according to the procedures described in "Protocols and Performance Specifications for Continuous Monitoring of Gaseous Emissions from Thermal Power Generation", Environment Canada Report EPS 1/PGR, December, 2005 and the QA/QC manual developed for the CEM system in September 2015. The RATA on Boiler No. 1 CEMS was completed on September 24th, 2015 and Boiler No. 2 CEMS RATA was completed on September 23rd, 2015. With the start of operations, the CEMS was calibrated and the monitoring data was communicated to the MOECC on a weekly basis. The RATA was completed on the DYEC CEMS on September 24tH 2015. With the completion of the RATA, the posting of the emissions monitoring data on the Owners' website commenced. There were no emission excursions reported in 2015. For further information, refer to Ortech Report 21546-2: Covanta Durham York Renewable Energy Limited Partnership Compliance Relative Accuracy and System Bias Performance Evaluation of the Continuous Emission Monitoring Systems (CEMS) October 19th,2015. https://www.d urhamyorkwaste.ca[Assets/Documents/Facil ityAcceptance/Environ mentalReports/Cova nta DYEC ComplianceRATA.pdf 10 8-89 Durham York Energy Centre ECA Annual Report 2015 Records regarding CEMS include daily minimum and maximum average readings for carbon monoxide (4-hour average); oxygen and temperature (one hour average); organic matter (10-minute average); sulphur dioxide, nitrogen oxides, and hydrogen chloride (24-hour average); and opacity(6-minute and 2-hour average). For live and archived CEMS data, refer to the DYEC website Emissions Data page: https://www.durhamyorkwaste.ca/EmissionsData/EmissionsData.aspx Acoustic Audit The Acoustic Audit Report is established by ECA Condition 7(5) and the Noise Monitoring and Reporting Plan as approved by the MOECC' Pre-operational (November 2014) and post-operational (April and October 2015) sound level measurements were completed on and off-site of the facility. The MOECC concluded that the facility is in compliance with NPC-205 and NPC-300 in a letter dated December 11th, 2015 titled RE: Durham York Energy Center—Acoustic Audit Reports. https://www.durhamyorkwaste.ca/Assets/Documents/MonitoringPlansReports/Noise/2015/Correspon dence/MOECC Approval 2015 Acoustic Audit Report.pdf For further information refer to Section 8.2 Acoustic Assessment Summary Table for more details. Source Testing ORTECH Consulting Inc.completed an emission testing program that included three test events at the DYEC between September 291h and October2°d,on October 21st and October 22"d,and on October 281h and October 29th 2015 to satisfy the requirements of the ECA. Concurrently, odour source sampling was conducted in conformance with an Odour Source Testing Plan. Modelling of Odour Test results demonstrated compliance with the ECA. These reports satisfy the Odour Management and Mitigation Monitoring Report required by the Odour Management and Mitigation Plan. In December 2015, the DYEC received a letter from the MOECC stating the emission testing report was deemed acceptable to the ministry and that the ministry is satisfied the DYEC is capable of operating in compliance with its ECA limits. https://www.durhamyorkwaste.ca/Assets/Documents/MonitoringPlansReports/AirEmissionMonitoring! Correspondence/MOECC Approval SourceTestReport.pdf For further information refer to Section 8.1 Emission Summary Table. Long Term Sampling Program for Dioxins and Furans The long term dioxin and furan sampling system, referred to as the AMESA(Adsorption Method for the Sampling of Dioxins and Furans) sampler, has been installed as required by condition 7(3)(a) of the ECA. The MOECC stated that the monitoring data collected during the Source Test is considered inconclusive. Additional evaluation is required to be gathered when the next source testing program takes place in 2016. Covanta and the MOECC Technology Standards Section are required to harmonize the strategy that will be used to assess the reliability of the AMESA monitoring system. For further information refer to Section 11 Long-Term Sampling System (LTSS) Residual Waste Compliance Testing Bottom ash and fly ash are sampled and analysed according to the MOECC approved Ash Sampling and Testing Protocol dated June 2014(the Protocol). These results demonstrated that the bottom ash and fly ash can be managed as a non-hazardous solid waste. 11 i i r 8-90 Durham York Energy Centre ECA Annual Report 2015 There are no analytical requirements for the Ferrous and Non-ferrous metal streams leaving DYEC. For further information refer to Section 3 Quality and Quantity of Residual Waste. Soil Testing Soil testing is required by Condition 7(10), 13(4) and 15(4) of the ECA for the DYEC. Soil Testing is undertaken in accordance with the Soil Testing Plan approved by the MOECC in March 2013. In accordance with the approved plan the parameters tested include metals, polycyclic aromatic hydrocarbons (PAHs), and dioxins and furans (PCDDs/PCDFs). Soil samples are evaluated against the Table 1 Full Depth Background Site Condition Standards-Soil, of the Ground Water and Sediment Standards for Use Under part XV.1 of the Environmental Protection Act. Soil testing commenced in August 2013 to quantify baseline contaminant concentrations prior to DYEC operations. Soil sampling and ambient air monitoring occur at the same locations as required by Condition 13(4)(a)of the ECA. Soil testing will be performed once during each of the first three years of operation, and every three years thereafter until notification is received from the Ministry of Environment and Climate Change (MOECC) advising that soil monitoring is no longer required. Soil testing for 2015,the first year of facility operations,was carried out on August 25, 2015. Results from the 2013 and 2015 soil testing events are available to the public on the DYEC website: https://www.durhamyorkwaste.ca/Documents/MonitoringPlansReports/Soils.aspx.All sampling results satisfied the Table 1 requirements as noted above. There was no significant difference between the 2013 and 2015 sampling results. Variations observed are attributed to,natural variability within soil and are not due to the operation of the DYEC. Groundwater and Surface Water Monitoring Groundwater and surface water monitoring is a requirement of Condition 20 the EA and Condition 7(14) of the ECA. To date,groundwater and surface water monitoring results show no adverse effects,trends or anomalies to further investigate. The groundwater quality within the groundwater monitors satisfies the Ontario Drinking Water Quality Standards, Objectives, and Guidelines(ODWQS)for the tested parameters. The surface water sondes indicate that there is no measurable influence on surface water quality within Tooley Creek from the DYEC operations. For further information refer to Section 15 Groundwater and Surface Water Monitoring. Ambient Air Monitoring Ambient air monitoring is a requirement of Condition 11 of the EA and Condition 7(4) of the ECA for the DYEC. Ambient air monitoring is undertaken in accordance with the Ambient Air Monitoring Plan approved by the MOECC in May 2012. There are three ambient air monitoring stations: an upwind station located to the southwest of the DYEC at the Courtice Water Pollution Control Plant (Courtice WPCP), a downwind station located northeast of the DYEC near the intersection of Baseline Road and Rundle Road, and a property line station located at the northeast corner of the DYEC property. Monitoring at the upwind and downwind monitoring stations started in May 2013 to collect at least one year of background data prior to the commencement of facility operations. In June 2014, monitoring of non-continuous parameters was temporarily discontinued in accordance with Section 1.2 of the Ambient Air Monitoring Plan. In February 2016, following the completion of facility commissioning, the 12 8-91 Durham York Energy Centre ECA Annual Report 2015 property line monitoring station commenced operations and monitoring of the non-continuous parameters at the upwind and downwind stations was resumed. ' Quarterly and annual ambient air monitoring reports have been submitted to the MOECC since the start of the monitoring program in 2013. All reports are publically available on the DYEC website: https://www.durhamyorkwaste.ca/Documents/MonitoringPlansReports/AmbientAir.aspx For the 2015 reporting year, all contaminant concentrations were below their applicable MOECC criteria as well as the applicable health-based standards used in the facility's Human Health Risk Assessment(HHRA). Radiation Monitoring The DYEC scale is equipped with a LFM-3 Radiation Detection System. It is a multipurpose, modular system with two remote Radiation Detector assemblies. The detector assemblies oppose each other so that incoming vehicles can pass between them. Radiation detected includes low, medium and high energy gammas and X-rays. (>20keV). An Alarming Personal Radiation Detector (handheld) is also available for use when the mounted detectors are being serviced/calibrated and for a precise locator of the radioactive material within the truck. All records associated with the radiation monitoring of incoming waste are available on site. In 2015, there was one load rejected from the Facility due to radiation. Containment Testing i Initial containment testing (including negative pressure/smoke test of the Tipping Building) was conducted in 2014. The Durham York Energy Centre Containment Test Protocol Revised September 2014 lists additional subsequent periodic inspections to be conducted. All subsequent periodic inspections were conducted in conjunction with Table 11. No issues were identified during the periodic inspections with the exception of July 171h, 2015. During a Method 22 Observation, approximately 7 kg of airborne dry cement was noted exiting the top of the cement silo for a total of 12 minutes and 26 seconds. According to ECA Condition 12 Emergency Situation Response and Reporting, this incident was reported to the Spills Action Centre. Refer to Section 14 Emergency Situation Summary. i; f f' I I ii j L. r i t 13 i 8-92 Durham York Energy Centre ECA Annual.Report 2015 Table 11: Containment Periodic Inspections _Calibration of Boiler .:AI Flow Venturi:. ;. ,; _.� Transmitter _ -Daily. Inspection for Dust/Odour Leaks Grountlwater monatonng x � 'w - -- Daily General Inspections Quarterly USEPA Method 22 - Daily general inspection Annual calibration of alarm systems Daily General Inspections Quarterly USEPA Method 22 z, - .,.rt . - �. . Daily General Inspection _•�' `p���� ,��' � :Quarterly USEpA Methotl 22 v Daily General Visual Inspections = Daily General Visualanspections s " _ Daily General Inspection Quarterly USpA Method 22 ° b Daily Visual Inspections Groundwater Monrtonng � 7.3. Inspections/Maintenance/Repairs Covanta uses the PeopleSoft Asset Lifecycle Management system to track all maintenance and preventative maintenance activities for equipment at the DYEC. These activities include: work identification, planning, scheduling, execution, detailing and cost-control, inventory management, preventive maintenance, purchasing, and equipment asset management. All critical equipment is systematically and repetitively inspected and tested. Critical equipment is also subjected to a systematic and detailed program of preventive maintenance repair and replacement.The system auto- generates work orders for all scheduled maintenance activities. In 2015,scheduled preventative maintenance activities were completed on the boilers,APC equipment, CEMS and other auxiliary systems. 14 8-93 Durham York Energy Centre ECA Annual Report 2015 Works—Stormwater Management Ponds The Works are the storm water management system that consists of the East stormwater pond, West stormwater pond, on-site catch basins and below ground storm sewer pipes and on-site constructed stormwater conveyance ditches/swales. During 2015,there were no materials removed from the Works as defined in the ECA. 7.4. Emergency Situations Written and digital records of emergency situations, limited to spills are kept on site. There were four spills during 2015 reported to the Spills Action Centre. There were no offsite impacts associated with any of these spills. Refer to Section 14 Emergency Situation Summary. 7.5. Complaints Response Records Written and digital records of complaints received at the*site are kept on site. All complaints received were odour based. Investigations concluded that no odour complaints were attributed to the facility. Refer to Section 12 Environmental Complaints. 7.6. Training The Operator training program for the Durham York Energy Centre was developed to be a comprehensive program to ensure the facility has technically competent, safe and environmentally conscious Operators. All operators are trained with respect to Condition 9 of the ECA, as per the specific job requirements of each individual operator. All written or digital records of training including date of training, name and signature of the person who was trained and a description of the training 9 9 p p 9 ,• provided will be maintained on site for seven years from the date of their creation as per Condition 14 (2). Training is ongoing including at commencement of employment, when procedures or equipment change and refresher. 8. Emission Summary and Acoustic Assessment Summary Tables - ECA 15 (1) (g) 8.1. Emission Summary Table } ORTECH Consulting Inc.completed an emission testing program that included three test events at the DYEC between September 29th and October 2°d, on October 21St and October 22nd, and on October 28th and October 29th, 2015 to satisfy the requirements of the ECA. Source testing was performed on the Baghouse(BH)Outlet of Boiler No. 1 and BH Outlet of Boiler No. 2 for the test contaminants listed in Schedule D of the ECA.Although not required by the ECA, testing was also conducted at each location for manganese and hexavalent chromium. f The Executive Summary of the Compliance Emission Testing performed by Ortech is provided in Appendix 2 to fulfill the requirement to provide an Emission Summary Table. 1 is 15 8-94 Durham York Energy Centre ECA Annual Report 2015 For further information, refer to Ortech Report 21546-1: Covanta Durham York Renewable Energy Limited Partnership Compliance Emission Testing in Accordance with Amended Environmental Compliance Approval (air) No. 7306-8FDKNX November 25, 2015 https://www.durhamyorkwaste.ca/Assets/Documents/FacilityAcceptance/Envir_onmentalReports/Envir onmentalCompliance.pdf Following a review of the results of this testing, MOECC concluded that the CEM system is certified to provide traceable and reliable emissions information and that the DYEC is capable of operating in compliance with all ECA limits as identified by correspondence of December 151h, 2015. 8.2. Acoustic Assessment Summary Table Acoustic Audit Report is established by ECA Condition 7(5) and the Noise Monitoring and Reporting Plan as approved by the MOECC. Pre and post-operational sound level measurements were completed on-site and off-site of the facility. The pre-operational measurements were made November 13th to 241h, 2014 and the post-operational measurements were made April 61h to 16th, 2015 and October 51h to 151h, 2015. The sound emissions from the DYEC were not audible during the April 2015 or October 2015 post- operational measurement period and are considered to be within the sound level limits stated in the MOE publication NPC-205. It was concluded that the facility is in compliance with NPC-205 and NPC- 300.Submittal of this Supplemental Acoustic Audit demonstrates compliance with MOE ECA No.7306- 8FDKNX. The noise mitigation measures required by the March 2011 AAR have been adequately implemented. Tables 4 and 5 from the Acoustic Audit and an Area Plan with Points of Reception and Measurement Locations are being provided in Appendix 3 to fulfill the requirement of an Acoustic Summary Table. Refer to Valcoustic's Acoustic Audit of Durham York Energy Centre Operations, ECA 7306-8FDKNX May 8, 2015 Project: 114-318 https://www.durhamyorkwaste.ca/Assets/Documents/MonitoringPlansReports/Noise/2015/Reports/20 15 Acoustic Audit Report.pdf Refer to Valcoustic's Supplemental Acoustic Audit of Durham York energy Centre Operations November 23, 2015 Project: 114-318-100. https://www.d u rhamyorkwaste.ca/Assets/Documents/Monitoring P lans Reports/Noise/2015/Reports/20 15 Supplementary Acoustic Audit Report.pdf Refer to MOECC approval letter dated December 11th, 2015, RE: Durham York Energy Center — Acoustic Audit Reports from Sandra Thomas, Issues Project Coordinator, MOECC, York Durham District Office https://www.durhamVorkwaste.ca/Assets/Documents/MonitoringPlansReports/Noise/2015/Correspon dence/MOECC Approval 2015 Acoustic Audit Report.pdf 9. Environmental/Operational Problems — ECA 15 (1 ) (h) The DYEC entered into two extended outages during 2015 where both boilers were offline: July 28th to August 15th and November 27th to December 13th. The initial outage was required to make modifications to achieve design steam temperatures and to make permanent repairs to sections ofthe air cooled condenser that were damaged by freezing during start-up in February. The second outage was required to apply additional corrosion protection to the boiler surfaces to reduce long-term maintenance. 16 8-95 Durham York Energy Centre ECA Annual Report 2015 In preparation for each outage, all waste was diverted directly for disposal at alternate locations and a plan was implemented to minimize any potential offsite impact of odours. Odour control mitigation measures were implemented to minimize any potential offsite impact of odours. Mitigation measures included misting micronutrients over the waste pit and conducting regular on-site and off-site inspections to check for fugitive odours. No odour concerns were noted, as confirmed by MOECC's independent inspections. All incidents triggered by the Emergency Response and Contingency Plan were limited to minor spills with no offsite discharge. There were no environmental impacts associated with these incidents. Refer to Section 14 Emergency Situation Summary. 10. Performance Requirements Excursions - ECA 15 (1 ) (i) There were no excursions identified by the CEMS or during the annual Source Testing. Condition 6(c)(i)of the ECA sets out an operational target for carbon monoxide (CO) of 40mg/Rm3 over a 4 hour rolling average for the period from and including the initial commissioning of the facility to twelve months following the completion of the first source testing program.The CO limit is currently an operational target and not a compliance limit. The CO limit for the purposes of compliance begins on October 2nd 2016. Refer to Table 12 for information regarding the CO operational target. Table 12: CO Operational Target Performance ill -'MAR October 5,-2015 :' 1 The 1; hour'average:.CO'during_'the :17:00 hour was:103.1. mg/Rm3 ;This CO spike affected,the 4 hour rolling averages during the 17:00,';18:00 and 19:00.hours Boiler tapped causing CO spikes during t p October 19,2015 1 2 he eriod 07.54am to 08:07am causing elevated 4 hour rolling averages at 8:00am(41 f mg/Rm3)and 9:00am (41 mg/Rm3) December,16, 2015 -2 ;`Two C.O spikes occurred causing elevated 4 hour rollingT X averages at 5:00pm:(51 mg/Rm3)and 6. 00m (49 1 '0) i' December 30, 2015 2 1 A CO spike caused an elevated 4 hour rolling average at j s 9:00pm (56 mg/Rm3) 11 . Lon Term Sampling System LTSS ECA 15 1 The long term dioxin and furan sampling system, referred to as the AMESA (Adsorption Method for the Sampling of Dioxins and Furans) sampler, has been installed as required by condition 7(3)(a) of the ECA. The system was initially evaluated during the September 291h, 2015 and October 28th, 2015 source testing programs and will continue to be operated and evaluated toassess the ongoing performance of the air pollution control system. The measurements obtained from the LTSS are not meant to be used for the purpose of verifying compliance with the regulatory limits for dioxins and furans.The objective is to monitor the long term variations of dioxins and furan levels. i 17 8-96 Durham York Energy Centre ECA Annual Report 2015 A protocol was prepared in accordance with the Air Emissions Monitoring Plan for.the testing and evaluation of the results from the AMESA system. The Regions, Covanta and their consultant, in consultation with ministry staff, are currently working on revisions to the protocol. Initial phase of the assessment of the AMESA long term dioxins monitoring system was undertaken during this source testing program. It is the assessment that this information is considered inconclusive. More information is required to be gathered when the next source testing program takes place. Covanta and the MOECC Technology Standards Section are required to harmonize the strategy that will be used to assess the reliability of this monitoring system. This strategy should be in place by the time the 2016 source testing campaign takes place. For further information, refer to Interim AMESA Evaluation Report, Covanta Report Number:4053 https://www.durhamyorkwaste.ca/Assets/Documents/FacilityAcceptance/EnvironmentaiReports/AM ESA Evalulation.pdf 12. Environmental Complaints - ECA 15 (1 ) (k) Monitoring of Complaints and Inquiries at the Durham York Energy Centre is a requirement of Condition 6 of the EA and Condition 10 of the ECA. A Complaint and Inquiry report submission is provided to the MOECC York Durham District Office District Manager on a monthly basis in accordance with the Complaint Protocol approved by the MOECC in 2011. Hard copies and digital records of complaints and the complaint investigation and responses are maintained on site. All Complaint and Inquiry logs are available to the public on the DYEC website: www.durhamyorkwaste.ca A complaint and Inquiry Summary is provided in Table 13. Table 13:•2015 Complaint and Inquiry Summary �4 x 81 E12 r 6 2 - 0 - "� . i - -- .. 21 2"--. +.... - ' 10 0 0 Of the eighteen(18)complaints received in 2015,five(5)complaints were suspected odour emissions from the DYEC. Odour complaints were received on the following dates: • March 3, 2015 • June 10, 2015- • 015• June 15,2015 • November 10, 2015 • November 24, 2015 For each odour complaint, an investigation was undertaken including: a. Determination of,activities begin undertaken at the time of the complaint b. Weather conditions c. Determination of whether the complaint is attributed to site activities All five(5)odour complaints were reported to the MOECC. None of the odour complaints were found to be a result of DYEC operations. 18 8-97 Durham York Energy Centre ECA Annual Report 2015 11 Environmental/Operational Problems discovered through daily inspections - ECA, 15 (1) (1) The Outside Environmental Checklist is completed daily by an Operator. A repeat pooling of water was noted around the north and east sides of the Residue Building. As a result, two additional catch basins were installed which now successfully direct stormwater away from the Residue Building into an existing, catch basin (CB-06). 14. Emergency Situation Summary - -ECA 15 (1 ) (m) Emergency situations at the site were limited to.minor spills as summarized in Table 14. There were no off-site impacts as a result of these spills. Table 14: Spill Summary e I _ r 05 Feb-15 3535 <: Reverse 500 Litres From storage Temporary storage 9TGKTW osmosis tank to Admin tank only:used during , reject.water _ arkin lot commissionin P 9_ g.-SOP: developed to monitor tank levelao:ensure overflow does not happenagain 4 17-Ju145 7578- Dry cement 7 kg i From cement Blinded baghouse f 9YHQ75 j silo to air filters were cleaned and reinstalled— 3 1 i E E increased awareness of differential pressure 3 during offload 30-Jul-15 3106-j Fly ash and -1;382 L of ; <From residue ^Bobcat returned ash 9YW2MU ; water= fly ash building to mix/top_layer of soil to /water and . ground Residue Bldg.,--faulty j clean up P. water valve replaced water - - 5-Dec-15 4237- Turbine Total 100 L i ,From turbine I Oil pads and Simple 4 A4XFFY j demister lube with 10 L demister outlet Green degreaser, oil reaching to PDC roofto stained gravel j ground ground physically removed— additional operational checks added E { j< i 19 r; is 8-98 Durham York Energy Centre ECA Annual Report 2015 15. Groundwater and Surface Water Monitoring - ECA 15 (1 ) (n) Groundwater and surface water monitoring is a requirement of Condition 20 the EA and Condition 7(14)of the ECA. Monitoring is conducted in accordance with the Groundwater and Surface Water Monitoring Plan approved by the MOECC in October 2011. The monitoring program started in December 2011, prior to the commencement of facility operations, to collect background water quality data. Groundwater and surface water monitoring reports are submitted to the MOECC annually. Groundwater samples are collected in the spring, summer, and fall in a series of dedicated on-site monitoring wells. The monitoring wells and parameters sampled are summarized in Table 15. Table 15: Groundwater and Surface Water Monitoring Program Summary MW1. Northwest corner --- ---- __._—� --=— —=--- -- .. --------- --- — - ---------- MW2A&213(nested) Northeast corner MW3A&3B(nested) Southwest corner I MW4 Southeast corner f_ __._ �- rt_ _- .--__ _.. .. -._._... MWSA&513(nested)- 1 Centre of site Field MeasurementsY Water level;temperature, p.H,conductivity,oxidation reduction potential Mafor Anions Carbonate, bicarbonate, chloride, sulphate — Ma�or Canons C_alciu_m, magnesium,-potassium, sodium Metals Boron, cadmium, cobalt lead mercury Surface water monitoring during the operations phase of the project uses continuously logging multi- parameter sondes located at upstream and downstream locations in Tooley creek,just west of the DYEC. The sondes are installed after the spring thaw and are removed in the fall prior to the winter freeze. The sondes measure and record temperature, pH, turbidity and electrical conductivity. To date, groundwater and surface water monitoring results show no adverse effects,trends or anomalies to further investigate. In 2016, it will be necessary to review and revise the surface water monitoring plan due to construction of the new 401-407 interchange at Courtice Road. Plan revisions will be developed in consultation with the MOECC in early spring 2016. Refer to the Durham York Energy Centre webpage for the 2015 Groundwater&Surface Water Reports covering the 2014 calendar year as well as the MOECC Approval letter. https://www.durhamVorkwaste.ca/Documents/MonitoringPlansReports/GroundSurfaceWater/GroundSurfa ceWaterReports2014.aspx In accordance with EA Condition 20.7,thirty days after first receipt of waste,the results of the groundwater and surface water monitoring program to date,were submitted to the Director and Regional Director, in the Facility Initiation Reports for Groundwater and Surface Water. These reports are posted on the DYEC website. https://www.durhamyorkwaste.ca/Documents/MonitoringPlansReports/GroundSurfaceWater/GroundSurfa ceWaterReports2015.aspx 16. Advisory Committee Meetings - ECA 15 (1 ) (o) The Energy from Waste Advisory Committee (EFWAC) is a requirement of Condition 8 of the EA and Condition 17 of the ECA. The Committee was established in 2011 with membership outlined in EA 20 8-99 Durham York Energy Centre ECA Annual Report 2015 Condition 8. The meetings are advertised in local papers in advance of upcoming meetings. EFWAC is governed by their Terms of Reference which outlines the role of the EFWAC, presents guidelines for how the committee will operate, the membership composition, and when meetings will take place. The committee is chaired by a facilitator hired by the Regions of Durham and York. A summary of the 2015 EFWAC Committee meeting is provided in Table 16. Table 16. 2015 EFWAC Meeting Summary 12 April 9;2015 6 30-8 30 FM Facility Acceptance Testing • Region of Durham Medical Officer of Health Report on Mobile Ambient Air.Monitoring 3 Information provided to members from the j MOECC,on their mobile Air Quality TAGA unit There are currently no outstanding motions from the committee that have not been addressed. The committee requested a presentation of the results of Facility Acceptance Testing. This presentation was held on March 16, 2016 due to the.delay in Acceptance Testing. All EFWAC meeting agendas, minutes and presentations are available to the public on the DYEC website: https://www.durhamyorkwaste.ca/PublicOutreach/EFWAC/Meetings.aspx i' 17. Recommendations for Improvement - ECA 15 (1) (p) The DYEC anticipates installing equipment in early 2016 (air cannons) to enhance convection hopper fly ash flow and reduce unplanned outages to clear those hoppers. DYEC currently continuously monitors organic matter(THC)in the undiluted gases leaving the combustion zone via the economizer outlet. Covanta recommended relocating these monitors to the APC outlet in order to provide more efficient emission data generation and higher availability of the THC CEMS. The MOECC concurred with this recommendation and subsequently issued an amendment to the ECA in early 2016. The process of relocating the monitors has begun and will conclude with RATA testing scheduled for April 2016. This movement is scheduled for March 2016. Additionally, Covanta made several recommendations to revise the ECA to more fully correspond and provide operational flexibility in conformance with the design of the DYEC. G' Thus the following specific additional modifications to the ECA were made: • to remove the storage duration limits on storage of recovered ferrous and non-ferrous metals since such storage does not pose an environmental risk; • to increase the amounts of cement, Pozzolan and aqueous ammonia approved for storage at the C Site since the currently approved amounts result in partial filling of the tanks, necessitating more frequent deliveries resulting in increased truck traffic and a chance of interrupting fly ash and flue gas treatment; 21 r i I+: 8-100 Durham York Energy Centre ECA Annual Report 2015 • to revise the protocol for an emergency storage of the incoming Waste so that the Owner is able to deal more effectively with emergency situations occurring at the Site while providing more flexibility to the Districting Manager to oversee management of such situations; and • to remove a reference to an incorrect bottom ash testing method erroneously included within the text of the DYEC Ash Sampling and Testing Protocol included as Item#4 in Schedule"A" in order to ensure that only the approved testing method for compliance testing is referenced in the supporting documentation.. 18. Statement of Compliance - ECA 15 (1 )-(q) The DYEC operated in compliance with its multimedia ECA No. 7306-8FDKNX, including compliance with the emission limits of Ontario Regulation 419/05, based on the final results of source testing, continuous monitoring, operational records and engineering calculations undertaken during the year and as reported to the MOECC and the Regions. 19. Comparison to Previous Years - ECA 15 (1 ) (r) As the DYEC commenced operation with the commissioning of the facility on February 9th,2015, no operational comparison to previous years can be completed as this time. 22 8-101 i APPENDIX 1 ECA 7306-8FDKNX Condition 15 Reporting i j 'i f` i I. L 8-102 ECA 7306-8FDKNX Condition 15 REPORTING—Annual Report 15. REPORTING Annual Report (1) By March 31st following the end of each operating year, the Owner shall prepare and submit to the District Manager and to the Advisory Committee, an Annual Report summarizing the operation of the Site covering the previous calendar year. This Annual Report shall include, as a minimum,the following information: (a) a summary of the quality and the quantity of the Wastes accepted at the Site, including the maximum amount of the Waste received annually and daily and the sources of the Waste; (b) a summary of the quality and the quantity of the Residual Waste shipped from the Site, including the analytical data required to characterize the Residual Waste, the off-Site destinations for the Residual Waste and its subsequent use, if known; (c) estimated material balance for each month documenting the maximum amount of wastes stored at the Site; (d) annual water usage; (e) annual amount of the electricity produced and the annual amount of the electricity exported to the electrical grid; (f)summaries and conclusions from the records required by Conditions 14.(3) through 14.(8)of this Certificate; 14 RECORD KEEPING Daily Activities (3)The Owner shall maintain an on-Site written or digital record of activities undertaken at the Site.All measurements shall be recorded in consistent metric units of measurement.As a minimum, the record shall include the following: (a)date of record and the name and signature of the person completing the report; (b)quantity and source of the incoming Waste received-at the Site; (c) records of the estimated quantity of Waste thermally treated in the Boilers; (d)quantity of the Unacceptable Waste received at the Site by the end of the approved Waste receipt period and the type(s) of the Unacceptable Waste received; (e)quantity and type of the Residual Waste shipped from the Site, including any required outgoing Residual Waste characterization results; (f)destination and/or receiving site(s)for the Residual Waste shipped from the Site;, (g)quantity and type of any Rejected Waste accepted at the Site; (h)destination and/or receiving site(s)for the Rejected Waste shipped from the Site; (i) housekeeping activities, including litter collection and washing/cleaning activities, etc. (j)amount of electricity produced; (k)amount of excess electricity exported to the electrical grid. Monitoring and Testing Records 8-103 i ECA 7306-8FDKNX Condition 15 REPORTING—Annual Report (4)The Owner shall maintain an on-Site written or digital record of activities undertaken at the Site.All measurements shall be recorded in consistent metric units of measurement.As a minimum,the record shall include the following: (a)day and time of the activity; (b)all original records produced by the recording devices associated with the CEM Systems; (c) a summary of daily records of readings of the CEM Systems, including: (i)the daily minimum and maximum 4-hour average readings for carbon monoxide; (ii)the daily minimum and maximum one hour average readings for oxygen; (iii)the daily minimum and maximum 10-minute average readings for organic matter; (iv)the daily minimum and maximum 24-hour average readings for sulphur dioxide; (v)the daily minimum and maximum 24-hour average readings for nitrogen oxides; (vi)the daily minimum and maximum 24-hour average readings for hydrogen chloride; (vii)the daily minimum and maximum 6-minute average and 2-hour average opacity readings; and (viii)the daily minimum and maximum one-hour average readings for temperature measurements. (d) records of all excursions from the applicable Performance Requirements as measured by the CEM Systems, duration of the excursions, reasons for the excursions and.corrective measures taken to eliminate the excursions; (e)all records produced during any Acoustic Audit; (f)all records produced during any Source Testing; (g)all records produced by the long term sampling program for Dioxins and Furans required by this Certificate; (h)all records produced during the Residual Was compliance testing; (i)all records produced during the Soil Testing; (j)all records produced during the Groundwater and Surface Water Monitoring r required by this Certificate; (k)all records produced during the Ambient Air Monitoring required by this Certificate; (1)all records associated with radiation monitoring of the incoming Waste, including but not limited to: (i)transaction number; (ii) hauler; (iii)vehicle ID; (iv)alarm level; (v)maximum CPS; (vi) uSv/hr; (vii) comment; (viii) background CPS; (ix)driver time in and out; and (x).name of the Trainer Personnel that carried out the monitoring. (m) results of the containment testing carried out in the buildings, conveyors, tanks and silos, as required; (n) results the negative pressure in the Tipping Building carried out, as required. Inspections/Maintenance/Repairs I' 8-104 ECA 7306-8FDKNX Condition 15 REPORTING—Annual Report (5)The Owner shall maintain an on-Site written or digital record of inspections,and maintenance as required by this Certificate. As a minimum, the record shall include the following: (a)the name and signature of the Trained Personnel that conducted the inspection; (b)the date and time of the inspection; (c)the list of any deficiencies discovered, including the need for a maintenance or repair activity; (d)the recommendations for remedial action; (e)the date, time and description of actions (repair or maintenance) undertaken; (f)the name and signature of the Trained Personnel who undertook the remedial action; and (g)an estimate of the quantity of any materials removed during cleaning of the Works. Emergency Situations (6)The Owner shall maintain an on-Site written or digital record of the emergency situations.As a minimum, the record shall include the following: (a)the type of an emergency situation; (b) description of how the emergency situation was handled; (c)the type and amount of material spilled, if applicable; (d)a description of how the material was cleaned up and stored, if generated; and (e)the location and time of final disposal, if applicable; and (f)description of the preventative and control measures undertaken to minimize the potential for re-occurrence of the emergency situation in the future. Complaints Response Records (7)The Owner shall establish and maintain a written or digital record of complaints received and the responses made as required by this Certificate. Training (8)The Owner shall maintain an on-Site written or digital record of training as required by this Certificate.As a minimum, the record shall include the following: (a) date of training; (b) name and signature of person who has been trained; and (c)description of the training provided. 15.Annual Report (1) (g)the Emission Summary Table and the Acoustic Assessment Summary Table for the Facility as of December 31 from the previous calendar year; (h)a summary of dates, duration and reasons for any environmental and operational problems, Boilers downtime,APC Equipment and CEM System malfunctions that may have negatively impacted the quality of the environment or any incidents triggered by the Emergency Response and Contingency Plan and corrective measures taken to eliminate the environmental impacts of the incidents; (i) a summary of the dates, duration and reasons for all'excursions from the applicable Performance Requirements as measured by the CEM Systems or as reported by the annual Source Testing, reasons for the excursions and corrective measures taken to eliminate the excursions; 8-105 i ECA 7306-8FDKNX Condition 15 REPORTING—Annual Report 0) results of the evaluation of the performance of the long-term sampling-system in determining the Dioxins and Furans emission trends and/or fluctuations for the year reported on as well as demonstrating the ongoing performance of the APC Equipment associated with the Boilers; (k)dates of all environmental complaints relating to the Site together with cause of the Complaints and actions taken to prevent future Complaints and/or events that could lead to future Complaints; (1)any environmental and operational problems that could have negatively impacted the environment, discovered as a result of daily inspections or otherwise and any mitigative actions taken; (m) a summary of any emergency situations that have occurred at the Site and how they were handled; (n)the results and an interpretive analysis of the results of the-groundwater and surface water, including an assessment of the need to amend the monitoring programs; (o)summaries of the Advisory Committee meetings, including the issues raised by the public and their current status; (p) any recommendations to improve the environmental and process performance of the Site in the future; (q)statement of compliance with this Certificate, including compliance with the O. Reg..419/05 and all air emission limits based on the results of source testing, continuous monitoring and engineering calculations, as may be appropriate; and (r)interpretation of the results and comparison to the results from previous Annual Reports to demonstrate the Facility's impact on the environment. E i i` 8-106 Appendix 2 Emission Summary Table 8-107 ORTECH EXECUTIVE SUMMARY ORTECH Consulting Inc. (ORTECH) completed an emission testing program at the Durham York Energy Centre (DYEC) located in Courtice, Ontario between September 29 and October 29, 2015. The emission testing program was performed to satisfy the requirements of the Ontario Ministry of the Environment and Climate Change (MOECC) Amended Environmental Compliance Approval (ECA) No. 7306-8FDKNX. Section 7(1) of the ECA states that "the owner shall perform annual source testing, in accordance with the procedures and schedule outlined in the attached Schedule E, to determine the rates of emissions of the test contaminants from the stack. The program shall be conducted not later than six months after the commencement date of operation of the facility/equipment and subsequent source testing programs shall be conducted once every calendar year thereafter." This program is the initial source testing program conducted under Amended ECA No. 7306-8FDKNX. Source testing was performed on the Baghouse (BH) Outlet of Boiler No. 1 and BH Outlet of Boiler No. 2 for the test contaminants listed in Schedule D of the ECA. Although not required by the ECA, testing was also conducted at each location for hexavalent chromium. The initial test program was conducted from September 29 to October 2, 2015 during which triplicate tests were conducted for each parameter listed in Schedule D of the ECA. After discussions between Covanta and the MOECC, additional testing was conducted for semi-volatile organic compounds, j including dioxins, furans, 12 dioxin-like PCBs, chlorobenzenes, chlorophenols and PAHs. Triplicate j semi-volatile organic tests were conducted on October 21 and October 22, 2015. An additional three semi-volatile organic tests were conducted on October 28 and October 29, 2015.'The results from all of the tests performed are provided in the appendices of this report. The results from the additional testing are summarized in the text of the report. Each set of dioxin and furan results is accompanied by a laboratory report that identifies interference by certain organics with the amount of the interference being reportedly less in the second and third set of dioxin and furan results when an additional cleanup procedure was applied to reduce interference. Interference creates elevated results for toxic equivalence because there is more weight added to the sample. The second and third sets of dioxin and furan analyses are considered more representative of actual DYEC emissions due to an additional laboratory procedure to prepare the extracts for analyses and laboratory notes that identify less interference in that data in comparison to the first set. i Prior to commencing the source testing program, relative accuracy and system bias testing was conducted on the Continuous Emission Monitoring Systems (CEMS) installed at the Scrubber Inlet and BH Outlet of each Boiler. The results of the relative accuracy and system bias testing are presented in ORTECH Report No. 21546-2. The DYEC CEMS met the performance parameters detailed in Schedule F of the ECA. The data recorded by the DYEC CEMS was used to assess against the in-stack emissions limits detailed in Schedule C of the ECA for hydrochloric.acid, sulphur dioxide, nitrogen oxides and carbon monoxide. Concentration data measured by ORTECH between September 23 and September 27, 2015 at the Scrubber Inlet sampling locations was used to assess against the total hydrocarbons (organic matter) in-stack emissions limit detailed in Schedule C of the ECA. Covanta Durham York Renewable Energy Limited Partnership j Compliance Emission Testing at the DYEC,Report#21546-1 I Page 6 8-108 ORTECH Triplicate emission tests were completed for particulate matter, metals, semi-volatile organic compounds, aldehydes, acid gases, volatile organic compounds and combustion gases at the BH Outlet of each Boiler. The contaminant groups included in the emission test program and the reference test methods used are summarized below: Test Groups Reference Method Metals US EPA Method 29 PM2•5 and PM10 US EPA Methods 201A and 202 Hexavalent Chromium US EPA SW-846 Method 0061 Semi-Volatile Organic Compounds Environment Canada Method EPS 1/RM/2 Volatile Organic Compounds US EPA SW-846 Method 0030 Aldehydes CARB Method 430 Particulate, Halides and Ammonia U.S EPA Method 26A Combustion Gases: Oxygen and Carbon-Dioxide Facility CEM Carbon Monoxide Facility CEM Sulphur Dioxide Facility CEM Nitrogen Oxides Facility CEM Total Hydrocarbons Facility CEM/ORTECH per US EPA Method 25A Schedule C of ECA No. 7306-8FDKNX lists in-stack limits for the emissions of various compounds. In- stack emissions limits are given for particulate matter, mercury,*cadmium, lead, dioxins and furans and organic matter for comparison with the results from compliance source testing. In-stack emission limits are also given for hydrochloric acid, sulphur dioxide, nitrogen oxides and carbon monoxide .calculated as the rolling arithmetic average of data measured by a CEMS. Since relative accuracy and system bias testing demonstrated that the DYEC CEMS met the performance parameters detailed in Schedule F of the ECA, the data recorded by the DYEC CEMS was used to assess against the in-stack emissions limits detailed in Schedule C of the ECA for hydrochloric acid, sulphur dioxide, nitrogen oxides and carbon monoxide. Note the DYEC CEMS data for the four day test period (September 29 to October 2) was used to determine the minimum, average and maximum concentrations of the combustion gases listed in the ECA. Concentration data measured by ORTECH between September 23 and September 27, 2015 at the Scrubber Inlet sampling locations was used to assess against the total hydrocarbons (organic matter) in-stack emissions limit detailed in Schedule C of the ECA. Consistent with the approach commonly required by the MOECC for compliance emission testing programs, the following results are conservative in the sense that when the analytical result is reported to be below the detection limit, the full detection limit is'used to calculate emission data (with the exception of dioxin and furans which use half the detection limit) and is shown by a "<" symbol. Also, when one or both Boiler results are reported to be below the detection limit, the detection limit was used to conservatively estimate the total emission rate for the Main Stack. Covanta Durham York Renewable Energy Limited Partnership Compliance Emission Testing at the DYEC,Report#21546-1 I Page 7 8-109 .00 ORTEC The average results for the tests conducted at the Boiler No. 1 BH Outlet and Boiler No. 2 BH Outlet, along with the respective in-stack emission limits, are summarized in the following table: Parameter Limit Boiler.No.l Boiler No.2 Combined Boilers September 29 to October 2,2015 Test Results: Power Output(MWh/day) , 412 ' Average Combustion Zone Temp.(°C) 1127 1169 1148 s Steam(tonnes/day) 837 838 1675 MSW Combusted(tonnes/day) 225 222 447(7) NOx Reagent Injection Rate(liters/d) 1333 1274 2607 ' Carbon Injection(kg/day) 195.3 91.5 187 ' Lime Injection(kg/day) 4075 3865 7940' Stack Temperature(°C) 135 134 135") Moisture Content(%) 16.5 16.3 16.4 e Velocity(m/s) 17.3 17.4 - Static Pressure(kPa) -2.75 -2.68 -2.72 a Absolute Pressure(kPa) 98.5 98.4 98.5 a Actual Fiowrate(m3/s) 25.6 25.8 Dry Reference Flowrate(Rm3/s) ' - 15.2 15.3 30.5(') Oxygen(%) 7.69 8.00 7.85 s Carbon Dioxide(%) 11.4 11.3 11.4 a Particulate(mg/Rm3) 9 0.53 <0.41 <O.47 8 Mercury(pg/Rm3) 2 15 1.16 0.72 0.94 e Cadmium(pg/Rm3) 7 0.12 0.15 0.14 e Lead(µg/Rm3) 50 0.57 0.51 0.54 a Hydrochloric Acid(mg/Rm3)` 9 3.7 4.1 3.9 s Sulphur Dioxide(mg/Rm3) ' 35 6.7 1.8. 4.3 e Nitrogen Oxides(mg/Rm3)t4l121 115 115 115 e Total Hydrocarbons(ppm,dry)si 50 0 4.9 2.5(8) Carbon Monoxide(mg/Rm3)e 40 1 24.4 27.0 1 25.7 e October 21 to October 22,2015 Test Results: Power Output(MWh/day) Average Combustion Zone Temp.(°C) 1174 1139 1156 s Steam(tonnes/day) 815 819 1633 ' MSW Combusted(tonnes/day) 222 220 442 ' NOx Reagent Injection Rate(liters/d) 1199 1503 2702 ' Carbon injection(kg/day) 124 123 247 Lime Injection(kg/day) 5649 5749 11397 ' Dioxins and Furans(pg TEOJRm3)3 60 •<36.0 <32.4 <34.2 8 October 28 to October 29,2015 Test Results: Power Output(MWh/day) - - - 402' Average Combustion Zone Temp.(°C) 1167 1158 1162 a Steam(tonnes/day) 821 821 1642' MSW Combusted(tonnes/day) 227 225 452 NOx Reagent Injection Rate(liters/d) 976 1499 2475 ' f' Carbon Injection(kg/day) 119 119 23i'M Lime Injection(kg/day) 4115 4154 8269 ' Dioxins and Furans(pg TEO/Rm3) 3 60 <27.0 <22.2 <24.6 a (1) dry at 25°C and 1 atmosphere (2) dry at 25°C and 1 atmosphere,adjusted to 11%oxygen by volume (3) calculated using the NATO/CCMS(1989)toxicity equivalence factors and the detection limit for those isomers below the analytical detection limit,dry at 25°C and 1 atmosphere,adjusted to 11%oxygen byvolume (4) maximum calculated rolling arithmetic average of 24 hours of data measured by the DYEC CEMS,dry at 25°C and 1 atmosphere,adjusted to 11%oxygen by volume (5) average of six half-hour tests conducted by ORTECH between September 23 and September 27,2015 measured at an undiluted location,reported on a dry basis expressed as equivalent methane (6) maximum calculated rolling arithmetic average of 4 hours of data measured bythe DYEC CEMS,dry at 25°C and 1 atmosphere,adjusted to 11%oxygen by volume (7) total for combined Boilers (8) average for combined Boilers i1 Covanta Durham York Renewable Energy Limited Partnership Compliance Emission Testing at the DYEC,Report#21546-1 I Page 8 8-110 ORTECH The emission data measured at each Boiler BH Outlet during the testing program was combined and used to-assess the emissions from the Main Stack against the point of impingement criteria detailed in Ontario Regulation 419/05. The CALPUFF dispersion modelling results for the 2015 emission testing program are provided in the following tables based on calculated ground level point of impingement concentrations for the average total Main Stack emissions. As shown in the following tables, the calculated impingement concentrations were well below the allowable impingement concentrations for all of the contaminants. The point of impingement concentration was less than 26.3% of the standard, guideline or upper risk threshold limit provided in Ontario Regulation 419/05 for each contaminant. A scenario provided in the DYEC Emission Summary and Dispersion Modelling (ESDM) Report includes emissions from silo loading and the standby generator (Scenario H). The predominant contaminants from these sources are particulate from the silo loading and nitrogen oxides from the generator. These two contaminants were assessed and it was determined that, since the Main Stack emissions presented in this report are less than those in the ESDM Report, dispersion modelling would show a decrease in the point of impingement concentration for these two contaminants. As a result, additional dispersion modelling for Scenario H was not conducted. Odour sampling was conducted by Zorix Environmental and the results were provided to ORTECH for inclusion in the report. ORTECH performed CALPUFF dispersion modelling for a five year period to determine the odour concentrations at off property receptors. The source input data for the modelling, including flowrate, temperature and odour emission rate, was provided by Covanta based on the odour testing report prepared by Zorix Environmental. The maximum 10-minute odour concentration at the most impacted sensitive receptor was 0.28 OU occurring at a former house that was located to the west of the facility. Note this house was included as a sensitive receptor in the Emission Summary and Dispersion Modelling report but has since been demolished. This concentration is below the ECA limit of 1 odour unit at sensitive receptors. Covanta Durham York Renewable Energy Limited Partnership Compliance Emission Testing at.the DYEC,Report#21546-11 Page 9 8-111 i Now ,OoORTEH Covanta-Durham York Energy Centre Main Stack with Both Boilers Operating Regulation 419 Dispersion Modeling Results using CALPUFF for Inorganic Compounds Boiler No.l Boiler No.2 Total Calculated Allowable Percentage Contaminant BH Outlet BH Outlet Average ImpingementI Impingement of Status of Average Average Emission Rate Concentration Concentration Allowable Allowable Emission Rate Emission Rate Concentration Concentration 1.00 g/s 1.13 µg/m' Base Case-24 hour ' Base Case-ihour - 1.00 g/s 24.2 µg/m' Base Case-1/2 hour 1.00 g/s 29.0 pg/m' Base Case-30 day 1.00 g/s 0.117 µg/m' Filterable Particulate Matter 10.7 mg/s 4.41 mg/s <19.1 mg/s 0.022 µg/m' 120 pg/m' 0.018 S Hydrogen Chloride* 131 mg/s 109 mg/s 240 mg/s 0.27 pg/m' 20 µg/m' 1.36 S �. Hydrogen Fluoride <1.12 mg/s <1.13 mg/s <2.25 mg/s 0.0025 pg/m' 100 µg/m' 0.0025 S Hydrogen Fluoride <1.12 mg/s <3.13 mg/s <2.25 mg/s 0.00026 µg/m' 100 µg/m' 0.00026 5-30day Ammonia 30.1 mg/s 18.5 mg/s 48.6 mg/s 0.055 µg/m' 100 Wjrn' 0.055 5 j Sulphur Dioxide** 0.062 g/s 0.014 g/s 0.076 g/s 0.086 µg/m' 275 pg/m' 0.031 S , Sulphur Dioxide** 0.062 g/s 0.014 g/s 0.076 g/5 1.84 pg/m' 690 pg/m' 0.27 S-1 hour Nitrogen Oxides** 2.20 g/s 2.14 g/s 4.34 g/s 4.91 µg/m' 200 µg/m' 2.45 S Nitrogen Oxides** 2.20 g/s 2.14 g/s 4.34 g/s 105 µg/m' 400 µg/m' 26.3 5-1 hour I Carbon Monoxide** 031 g/s 0.29 g/s 0.60 g/s 17.3 µg/m' 6000 Wrr? 0.29 S-1/2 hour f: r I S-Standard G-Guideline URT-Upper Riskihreshold * Measured byORTECHusing the particulate,halide and ammonia testtraln. ** Emission data calculated using the CEM data measured by DYEC and the volumetric flowrates measured by ORTECH between September 29 and October 2,2015. Note:Unless otherwise stated all allowable limits are 24 hour standards or guidelines. i f L; C. I i f Covanta Durham York Renewable Energy Limited Partnership Compliance Emission Testing at the DYEC,Report#21546-1 Page 10 8-112 WNW mg�ajz_ ORTECH Covanta-Durham York Energy Centre Main Stack with Both Boilers Operating Regulation 419 Dispersion Modeling Results using CALPLIFF for Semi-Volatile Organic Compounds Boiler No.1 Boiler No.2 Total Calculated Allowable Percentage Contaminant SH Outlet BH Outlet Average Impingement Impingement of Status of Average Average Emission Rate Concentration Concentration Allowable Allowable Emission Rate Emission Rate Concentration Concentration Base Case-24hour 1.00 g/5 1.13 pg/m3 Base Case-1 hour 1.00 g/s 24.2 pg/m3 October 1 to October 2,2015 Test Results: Dioxins,Furans and Dloxih-Uke PCBs(TEQ)" 4.41 ng TEQ/s 1.99 ngTEQ/s 6.40 ngTEQ/s 0.0072 pg TEQ/m3 1 pg TEQ/m3 0,72 URT Naphthalene 5.35 Wjs 4.19 pg/s 9.54 Wjs 0.000011 pg/m3 22.5 pg/m3 <0.0001 G Biphenyl 3.09 pg/s 3.84 Wjs 6.93 pg/s 0.00017 Wjm3 60 pg/m3 0.00028 G-1 hour Benzo(a)pyrene <0.031 pg/s 0.041 pg/s <0.072 pg/s 0.000000081 µg/m3 0.0011 µg/m3 0.0074 G 1,2-Dichlorobenzene 0.55 pg/s 0.46 pg/s 1.01 pg/s 0.000024 pg/m3 30500 pg/m3 <0.0001 G-l hour 1,4-Dichlorobenzene 0.49 Wjs 0.39 110 0.88 pg/s 0.00000099 pg/m3 95 Wjm3 <0.0001 S 1,2,4-Trichlorobenzene 0.40 pg/s 0.37 pg/s 0.77 pg/s 0.00000087 pg/m3 400 pg/m3 <0.0001 G Pentachlorophenol 0.36 pg/s <0.15 pg/s <0.51 pg/s 8.00000058 µ8/m3 20 pg/m3 <0.0001 G October 21 to October 22,2015 Test Results: Dioxins,Furans and Dioxin-Uke PCBs(TEQ)' 0.62 ng TEQ/s 0.61 ng TEQ/s 1.23 ng TEQ/s 0.0014 pg TEQ/m3 1 pg TEQ/m3 0.14 URT Naphthalene 13.3 Wjs 13.6 pg/s 26.9 pg/s 0.000030 pg/m3 22.5 pg/m3 <0.0001 G Blphenyi 0.76 pg/s 1.57 pg/s 233 Wjs 0.000056 pg/m3 60 pg/m3 <0.0001 G-1 hour Benzo(a)pyrene <0.036 pg/s <0.036 pg/s <0.072 pg/s 0.000000081 pg/m3 0.0011 pg/m3 0.0074 G 1,2-Dichlorobenzene 0.33 pg/s 0.22 pg/s 0.55 pg/s 0.000013 pg/m3 30500 Wjrr? <0.0001 G-1 hour 1,4-Dichlorobenzene 0.25 Wjs 0,15 pg/s 0.40 pg/s 0.00000045 Wjm3 95 pg/m3 <0.0001 S 1,2,4-Trichloroben2ene 0.13 Wjs <0.095 pg/s <0.23 Wjs 0.00000025 pg/m3 400 pg/m3 <0.0001 G . Pentachlorophenol 0.68 pg/s <0.18 pg/s <0.86 pg/s 0,00000097 pg/m3 20 Wjm3 <0,0001 G October 29 to October 29,2015 Test Results: Dioxins,Furans and Dioxin-Uke PCBs(TEQ); 0.48 ng TEQ/s 0.42 ng TEQ/s 0.90 ngTEQ/s 0.0010 pg TEQ/m3 1 pg TEQ/m3 0.10 URT Naphthalene 13.7 Wjs 12.7 pg/s 26.4 pg/s 0.000030 pg/m3 22.5 pg/m3 <0.0001 G Biphenyl 0.61 pg/s 0.30 pg/s 0.91 pg/s 0.000022 pg/m3 60 pure, <0,0001 G-1hour Benzo(a)pyrene <0.037 Wjs <0.037 pg/s <0.074 Wjs 0.000000084 pg/m3 0.0011 pg/m3 0.0076 G 1,2-Dichlorobenzene 0.38 gg/s 0.28 pg/s 0.66 pg/s 0.000016 pg/m3 30500 pg/m3 <0.0001 G-1 hour 1,4-Dichlorobenzene 0.30 pg/s 0.23 pg/s 0.53 Wjs 0.00000060 pg/m3 95 pg/m3 <0.0001 5 1,2,4-Trichlorobenzene 0.20 Wjs 0.14 pg/s 0.34 Wjs 0.00000038 pg/m3 400 pg/m3 <0.0001 G Pentachlorophenol <0.25 Wjs <0.19 pg/s <0.44 pg/s 0.00000050 Vdm3 20 pg/m3 <0.0001 G S-Standard G-Guideline - - URT-Upper Risk Threshold *Calculated usingthe WHO(O.Reg.419105)toxicity equivalence factors and halfthe detection limitfor those Isomers notdetected in quantities greater than the reportable detection limit. Note:Unless otherwise stated all allowable limits are 24 hour standards or guidelines. Covanta Durham York Renewable Energy Limited Partnership Compliance Emission Testing at the DYEC,Report#21546-11 Page 11 8-113 ORTECH Main Stack with Both Boilers Operating Regulation 419 Dispersion Modeling Results using CALPUFF for Metals Boiler No.i Boiler No.2 Total Calculated Allowable Percentage Status of Contaminant BH Outlet SH Outlet Average Impingement Impingement of Allowable Average Average Emission Rate Concentration Concentration Allowable Concentration Emission Rate Emission Rate Concentration . 1 Base Case-24 hour 1.00 g/s 1.13 pg/m3 Antimony <0.0012 mg/s <0.0029 mg/s <0.0041 mg/s 0.0000046 gem' 25 pg/m3 <0.0001 S Arsenic <0.0012 mg/s <0.0013 mg/s <0.0026 mg/s 0.0000029 pg/m3 0.3 pg/m3 0.00097 G Barium(as water soluble) 0.0039 mg/s 0.0059 mg/s 0.0098 mg/s 0.000011 pg/m3 10 Wdm3 0.00011 G Beryllium <0.0012 mg/s <0.0012 mg/s <0.0025 mg/s 0.0000028 µg/m3 0.01 pg/m3 0.028 5 Cadmium 0.0025 mg/s 0.0029 mg/s 0.0054 mg/s 0.0000061 pg/m3 0.025 pg/m3 0.024 S Chromium 0.050 mg/s 0.12 mg/s 0.17 mg/s 0.00020 µgjm3 1.5 pg/m3 0.013 G is Cobalt <0.0012 mg/s @0014 mg/s <0.0027 mg/s 0.0000030 pg/m3 0.1 pg/m3 0.0030 G Copper 0.050 mg/s 0.061 mg/s 0.11 mg/s 0.00012 µg/m3 so pg/m3 0.00025 S Lead - 0.011 mg/s 0.0099 mg/s 0.021 mg/s 0.000024 pg/m3 0.5 pg/m3 0.0048 S Manganese(as compounds) 0.031 mg/s 0.070 mg/s 0.10 mg/s 0.00011 µg/m3 2.5 µg/m3 0.0046 G Mercury 0.023 mg/s 0.014 mg/s 0.037 mg/s 0.000042 pg/m 2 pg/m3 0.0021 S Molybdenum 0.30 mg/s 030 mg/s 0.61 mg/s 0.00069 µg/m3 120 µg/m3 0,00057 G Nickel 0.12 mg/s 0.15 mg/s 0.27 mg/s 0.00030 µg/m3 2 pg/m3 0.015 S Selenium <0.0062 mg/s x.0062 mg/s <0.012 mg/s 0.000014 pg/m3 10 pg/m3 0.00014 G Silver <0.0012 mg/s <0.0012 mg/s <0.0025 mg/s 0.0000028 pg/m3 1 pg/m3 0.00028 S Vanadium <0.00062 mg/s <0.00081 mg/s <0.0014 mg/s 0.0000016 µg/m3 2 pdrna <0.0001 S Zinc 0.064 mg/s 0.13 mg/s 0.19 mg/s 0.00022 pg/m3 120 pg/m3 0.00018 S Hexavalent Chromium <0.0048 mg/s <0.0049 mg/s <0.0097 mg/s 0.000011 µg/m3 0.07 germ 0.016 URT I. r S-Standard G-Guideline URT-UpperRlskThreshold i- Note:Unless otherwise stated all allowable limits are 24 hour standards or guidelines. • I F i- i i' i' i Covanta Durham York Renewable Energy Limited Partnership j Compliance Emission Testing at the DYEC,Report#21546-11 Page 12 6 8-114 Main Stack with Both Boilers Operating Regulation 419 Dispersion Modeling Results using CALPUFF for Volatile Organic Compounds Boiler No.1 Boiler No.2 Total Calculated Allowable Percentage Status of Contaminant BH Outlet BH Outlet Average Impingement Impingement of Allowable Average Average Emission Rate Concentration Concentration Allowable Concentration Emission Rate Emission Rate Concentration Base Case-24 hour 1.00 g/s 1.13 pg/m3 Base Case-1hour 1.00 g/s 24.2 pg/m3 Acetone <1.21 mg/s <0.064 mg/s <1.27 mg/s 0.0014 pg/m3 11880 pg/m3 <0.0001 S Benzene <059 mg/s <0.039 mg/s <0.63 mg/s 0.00071 pg/m3 100 gg/m3 0.00071 URT Bromoform <0.12 mg/s <0.0064 mg/s <0.12 mg/s 0.00014 pg/m3 55 Wm, 0.00026 ,G Bromomethane <1.07 mg/s <0.058 mg/s <1.13 mg/s 0.0013 pg/m3 1350 perp" <0.0001 G 1,3-Butadiene <0.067 mg/s <0.013 mg/s <0.080 mg/s 0.000090 pg/m3 300 pg/m3 <0.0001 URT 2-Butanone <0.16 mg/s <0.0064 mg/s <0.17 mg/s 0.00019 pg/m3 1000 pg/m3 <0.0001 S Carbon Tetrachloride <0.12 mg/s <0.0064 mg/s <0.12 mg/s 0.00014 pg/m3 2.4 pg/m3 0.0058 S Chloroform <0.12 mg/s <0.011 mg/s <0.13 mg/s 0.00015 pg/m3 1 pg/m3 0.015 5 Cumene(Isopropylbenzene) <0.24 mg/s <0.013 mg/s <0.25 mg/s 0.00028 pg/7n3 400 AdM3 <0.0001 5 Dichlorodifluoromethane <0.24 mg/s <0.013 mg/s <0.25 mg/s 0.00028 pg/m3 500000 Wm, <0.0001 G trans,1,2-Dichloroethene <0.12 mg/s <0.0064 mg/s <0.12 mg/s 0.00014 pg/m3 105 pg/m3 0.00013 G Ethylbenzene <0.18 mg/s <0.0078 mg/s <0.19 mg/s 0.00021 pg/m3 1000 µg/m3 <0.0001 S Ethylene Dibromide <0.24 mg/s <0.013 mg/s <0.25 mg/s 0.00028 pg/m3 3 pg/m3 0.0094 G Mesitylene(1,3,5-Trimethyl benzene) '<0.24 mg/s <0.013 mg/s <0.25 mg/s 0.00029 pg/m3 220 pg/m3 0.00013 S Methylene Chloride <1.29 mg/s <0.092 mg/s <1.38 mg/s 0.0016 pg/m3 220 iWrre 0.00071 G Styrene <0.25 mg/s <0.032 mg/s <0.28 mg/s 0.00032 pg/m3 400 pg/m3 <0.0001 S Tetra chloroethene <0.12 mg/s <0.0066 mg/s <0.12 mg/s 0.00014 pg/m3 360 gg/m3 <0.0001 S ' Toluene <2.48 mg/s 0.062 mg/s <2.54 mg/s 0.0029 pg/m3 2000 pg/m3 0.00014 G 1,1,1-Trichloroethane <0.12 mg/s <0.0064 mg/s 10.12 mg/s 0.00014 pg/m3 115000 pg/m3 <0.0001 S Trichloroethene <0.12 mg/s <0.0064 mg/s <0.12 mg/s 0.00014 pg/m3 12 pdrr? 0.0012 5 Trichlorotrifluoroethane <0.24 mg/s <0.013 mg/s <0.25 mg/s 0.00028 pg/m3 800000 Wm, 10.0001 5 Trichlorofluoromethane <0.24 mg/s <0.013 mg/s <0.25 mg/s 0.00028 pg/m3 6000 pg/m3 <0.0001 G Total Xylenes <0.71 mg/s <0.034 mg/s <0.74 mg/s 0.00084 pg/m3 730 pg/m3 0.00012 S Vinyl Chloride <0.24 mg/s <0.013 mg/s <0.25 mg/s 0.00028 pg/m3 1 pg/m3 0.028 5 Acetaldehyde 8.40 mg/s 10.9 mg/s 19.3 mg/s 0.022 pg/m3 500 pg/ma <0.0001 S Formaldehyde 8.60 mg/s 20.2 mg/s 28.8 mg/s 0.033 pg/m3 65 pg/m3 0.05007 S Acrolein <1.52 mg/s <1.60 mg/s <3.12 mg/s 0.0035 pg/m3 0.4 pg/m3 0.88140 S Acrolein <1.52 mg/s <1.60 mg/s <3.12 mg/s 0.076 pg/m3 4.5 pg/m3 1.68 S-1 hour S-Standard , G-Gui deli ne URT-Upper Risk Threshold _ Note:Unless otherwisestated all ailoWable limits are 24 hour standards or guidelines. u Covanta Durham York Renewable Energy Limited Partnership Compliance Emission Testing at the DYEC,Report#21546-11 Page 13 8-115 _e__ _._ - ORTECH �4 In summary, the key results of the emission testing program carried out as required by ECA No. 7306- 8FDKNX are: • The facility was maintained within the operational parameters defined by the amended ECA that constitutes normal operation during the stack test periods. Testing was conducted at a steam production rate of greater than 1623 tonnes of'steam per day for the two Boilers combined. The maximum continuous rating for the facility is 1614.7 tonnes of steam per day for the two Boilers combined (33.64 tonnes per hour for each Boiler). • Using CALPUFF dispersion modelling techniques, the predicted maximum point of impingement concentrations, based on the average test results, show DYEC to be operating well below the standards in Regulation 419/05 (Schedule 3) under the Ontario Environmental Protection Act and other MOECC criteria including guidelines, upper risk thresholds and "to be updated"guidelines. Tables referenced in this report for the tests conducted at Boiler No. 1 BH Outlet and Boiler No. 2 BH Outlet between September 29 and October 2, 2015 are provided in Appendix 1 and Appendix 2, respectively. Tables for the triplicate semi-volatile organic tests conducted at Boiler No. 1 BH Outlet -and Boiler No. 2 BH Outlet on October 21 and October 22, 2015 are provided in Appendix 3 and Appendix 4, respectively. Tables for the additional three semi-volatile organic tests conducted at Boiler No. 1 BH Outlet and Boiler No. 2 BH Outlet on October 28 and October 29, 2015 are provided in Appendix 5 and Appendix 6, respectively. IL E I' I' I i Covanta Durham York Renewable Energy Limited Partnership Compliance Emission Testing at the DYEC,Report#21546-1 I Page 14 8-116 Appendix 3 Acoustic Assessment Summary Tables and Area Plan with points of Reception and Measurement 8-117 VALCOUSTICS CANADA LTD. DMUClarington—Supplemental Acoustic Audit File: 114-318-100 Page 11 TABLE 4 COMPARISON OF PRE-OPERATIONAL AND POST-OPERATIONAL. SOUND MEASUREMENTS (HOURLY L9J APRIL 2015 M0010) M0020) M0030) Monitoring Date Day/Evening(Z) Night() Day/Evening(2) Night(3) Day/Evening(2) Night(') MAX MIN MAX MIN MAX MIN MAX MIN MAX MIN MAX MIN Monday, 52 46 — — 54 49 — — 59 53 April 6,2015 — Tuesday, 52 46 43 48 54 48 55 51 57 53 54 45 April 7,2015 Saturday, 54 50 — — 56 51 — — 58 53 April 11,2015 — Sunday, April 12,2015 51 46 49 42 54 49 53 50 57 49 55 45 Monday, April 13,2015 55 46 53 47 58. 50 55 48 61 51 '58 49 Tuesday, 56 49 53 45 58 50 56 52 63 48 65 52 April 14,2015 I Wednesday, 58 46 58 48 59 51 61 52 58 48 51 47 April 15,2015 Thursday, 52 47 — — 57 50 — — 58 48 April 16,2015 Average for i Post-operational 54 47 53 46 56 50 56 51 59 59 57 48 (April 2015) Monitoring Period Average for Preoperational (November 2094) 53 45 50 42 49 41 48 39 59 50 54 46 Monitoring Period I Notes: (1) See Figure 1. (2) Day/Evening—0700 to 2300 hours. (3) Night—2300 to 0700 hours. i 30 Wertheim Court, Unit 25,Richmond Hill, Ontario L4B IB9 Tel:905-764-S2231E-mail:solutions@valcoustics.com 8-118 VALCOUSTICS CANADA LTD. DYEC/Clarington—Supplemental Acoustic Audit File:114-318-100 - Page 12 TABLE 5 COMPARISON OF PRE-OPERATIONAL AND POST-OPERATIONAL SOUND MEASUREMENTS (HOURLY L90) OCTOBER 2015 M0010) M002b(l) M0030) Monitoring Date Day/Evening(2) Night() Day/Evening(2) Night() Day/Evening(2) Night(3) MAX MIN MAX MIN MAX MIN MAX MIN MAX MIN MAX MIN Monday, 49 37 — — 54 45 — — 50 43 October 5,2015 — — Tuesday, 54 46 52 44 56 50 52 43 54 48 53 48 October 6,2015 Wednesday, 54 46 55 47 59 50 57 52 54 47 56 49 October 7,2015 Thursday, October 8,2015 54 47 55 51 58 55 54 47 55 48 55 51 Friday, 56 49 55 46 60 52 58 50 56 50 54 48 October 9,2015 Saturday, 57 40 57 51 57 50 57 49 57 42 57 51 October 10,2015 Sunday,- 54 48 51 47 59 53 54 49 61 50 58 53 October 11,2015 Monday, 47 40 46 42 58 51 55 48 47 44 49 47 October 12,2015 Tuesday, 54 50 48 42 61 56 57 51 58 52 48 45 October 13,2015 Wednesday, 55 52 54 47 57 53 55 52 56 51 54 50 October 14,2015 Thursday, 52 51 52 48 61 60 61 53 54 53 53 50 October 15,2015 Average for Post-operational 53 46 53 47 58 52 56 49 54 48 54 49 (October 2015) Monitoring Period Average for Pre-operational 53 45 50 42 49 41 48 39 59 50 54 J46 (November 2014) Monitoring Period Notes: (1) See Figure 1. (2) Day/Evening—0700 to 2300 hours, (3)• Night—2300 to 0700 hours, 30 Wertheim Court,.Unit 25,Richmond Hill, Ontario L4B 1B9 Tel:905-764-52231E-mail:solutions@valcoustics.com 8-119 Legend 9200 679300 679400 679500 679600 679700 679800 679900 680000 680100 680200 680300 680400 680500 680600 680700 680800 680900 681000 681100 681200 681300 681400 681500 661600 681700 681800 PORXXX - Points of Reception - - - Considered in AAR MXXX Acoustic Audit Sound " Measurement Locations i = 4 a o 0 t m m v s v POR003 ;} N . M003a ° ° o o v o o r _� cn m v o y'l o m o- o m m m .0 - v y r � - m v n m O n f 4 , r _ • m o a m 0 1p m - a - 0 0 POR001 o o m POR002 '= �� s N O a M002a M0020 o _ o M001 C - p O POR001 rev = - � J O � , O v _ d 0 `d� m rn- m d _ v 678800 678900 679000 679100 679200 679300 679400 679500 679600 679700 679800 679900 680000 680100 680200 680300 680400 680500 680600 680700 680800 680900 681000 681100 681200 681300 681400 681500 681600 681700 681800 Title Date Figure Area Plan with Points of Reception and Measurement Locations 2015-08-01 Canada Ltd. Project(dame Project No. . consulting acoustical engineers ®VEC a Acoustic Audit 114318 J'P0141114318`.fWJiepmt:2015-R:50 Figs>W App ckeAFq—f.cm De 2-1,20 Appendix 4 MOECC 2015. Report Submittals I r i 8-121 f MOECC 2015 Report Submittals --------- - --- -----— ------. -- -----_------- -------------...—.- ---.._._..- ...__ Re ort T e Submission Date _.___...p- ----yp ---- -----------..: ----------- ----- ---._.._.... _..- ----------- --...---------.._-.....z.._..._._...---- ------_..-- ----- ----_ --- - Ambient Air Reports as.per ECA 7�4)(b);EA.11.7; Operations Manual for AQ Monitoring in ON 2014 Ambient Air Q4 Report _- — _ 9-Feb-15 2014 Ambient Air Annual Report - -- __ _15-May-15 —_ _..._.._._- 2015 Ambient Air Q1 Report 15-May-15 - -_.._...... ----p _ ----------- ------------------ -= 2015 Ambient Air Q2 Report _ 11-Aug-15 2015 Ambient Air.Q3 Report 13-Nov-15 Groundwater and Surface Water.Monitoring Reports asper-ECA.7 14 b EA 20.7 and EA 20.8 2014 Annual Groundwater and Surface Water Reports- 4 _30-Apr-15 2015 Groundwater Facility Initiation Report_- 11=Mar-15 2015 Surface Water Facility Initiation Report 11-Mar-15 Noise Monitoring.=Acoustic Audit Reports as per ECA 7(5)(b) -- 2015 Acoustic Audit 8-May-15 y_ 2015 Supplementary Acoustic Audit __..._._.-- 23-Nov-15 _.............- - ------- ---------------- -.- .._...----- - -......-!__-_______- Odour Management and Mitigation Monitoring Reports as per EA 18.4 and ECA 8(9)(b) 2015 Odour Test Report 23-Nov-15 (2015 Odour Management&Mitigation Monitoring Report) 2015 Odour Plan Appendix A 8-Jan-15 Soil Testing.Report as per ECA 15(4) 2015 Soil Test Report 23-Oct-15 j.Residual Waste Testing as per ECA 7 8 LqL 2015 Ash Test Report Residual Waste Testing) _— _ - 16-Dec-15(Revised Date) _Compliance Monitoring_Program Report asp EA 5.4 2015 Compliance Monitoring Annual Report 30-Oct-15 ---- .._.. - - -- ------- ---- ---- ------------------------— -_.-.---------- - -----------._ Waste Diversion Program Monitoring Report as per EA 10.4 2014 Annual Waste Diversion Report 11-Aug-15 --_ ----- ---- ------------------------..-- ------------------------=— ...-- -----------._.- Date Notifications as per ECA 13.1, EA 23.1 and EA 7.b(c) respectively- Notice espectively Notice 60 days prior to Receipt of Waste 22-Apr-14 Notice of First Receipt of Waste __ 9-Feb-15 Public Meeting 6-12 Months after first receipt of waste 18-Jan-16 Source Testasper ECA 7(1),_Schedule E(1);ECA Schedule E(7)and Schedule E(8) respectively_ __ Source Test Pre-test Plan i 22-Oct-14 Notification to MOECC 15 days prior to Source test _11-Sep-15 Source Test Report 25-Nov-15 Complaint&_Inquiry Logs as.per ECA 10(1),,ECA 10(2), 14(7) - -- _---------- January Complaint& Inquiry Log — ; 9_Feb-15 February Complaint.& Inquiry Log _ 17-Apr-15 : .March Complaint& Inquiry Log 17-Apr-15 - -- --- -.. . _ ----- - - April Complaint& Inquiry Log _ _ 22-Jun-15 May Complaint & Inquiry Log — _ _ 23-Jul-15 June Complaint& Inquiry Ola ----- -- --- ___. _.___�__.--_- `10-Aug-15� _-- 8-122 MOECC 2015 Report Submittals July-Complaint& Inquiry Log _— _ 23-Sep-1 5 — August Complaint& Inquiry Log------ ------- ----- --- — =23-Sep-15 --------- _-_. ;_September Complaint& Inquiry Log — 19-Nov-15 October Complaint& Inquiry LOg- - �_---- --- --------- -: 19-Nov-1 5-------- i - r i' i ii. j 8-123 '_ April 8, 2016 DISTRI T. 0N REVIEWED BY The Honourable Glenn R. Murray Original To: O File' Minister of the Environment and Climate ChangEl El Council Direction ❑GG Direction D PD Direction 11 th Floor,Ferguson Block ❑Council Information GG Information 0 PD Information • 77 Wellesley Street West Copy To: Toronto ON M7A 2T5 ❑Mayor ❑Members of ❑ward Councillors Council L]CAO I]Clerks O Communications 11 Community ❑Corporate 0 Emergency The Regional RE: Update and Feedback to the Province o Ser ipropoSSagicee Services Municipality engine rinp OFnance lima qe al Change Mitigation and Low-Carbon Eco ois,yrct, 2016 (EBR-��ng of Durham #012-6844) and Cap and Trade Regulat oplia PosaiPamid Revised Corporate services Guideline for Greenhouse Gas Emission Reporting Department- Legislative Services #012-6837 2016-F-22 Our File: E00 ❑0thep g Posting 605 ROSSLAND RD.E. Honourable Minister, please be advised the Fina Municipal Clerk's File Po BOX 623 Committee of Regional - WHITBY ON LIN 6A3 Council considered the above matter and at a meeting CANADA held on April 6, 2016, Council adopted the following recommendations of the 905-668-771.1 Committee: 1-800-372-1102 Fax:905-668-9963 That the following recommendations to the province be endorsed as the www.durham.ca Regional response to the proposed Climate Change Mitigation and Low- carbon Economy Act, 2096 (Bill•172, EBR Posting #012-6844); the related Matthew L.Gaskell cap-and-trade regulatory proposal; and the revised guideline for greenhouse Commissioner of Corporate Services gas emissions (EBR Posting #012-6837); and that a copy of Report#2016-F- 22 of the Commissioner of Finance be forwarded to the Government of Ontario Ministers of the Environment and Climate Change, Municipal Affairs and Housing, Energy, Finance and Economic Development, Employment and Infrastructure, the Region's local municipalities, the Association of F Municipalities of Ontario, the Ontario Waste Management Association and Durham Members of Provincial Parliament: A) That the province exempt the solid waste management sector, including energy-from-waste technologies,-from the ca -an - d tr P adero p ram to g ensure consistency and the effectiveness of integrated waste management systems in achieving net greenhouse gas emission �. reductions; i B) That the province_continue to work with .program participants/.stakeholders, including municipalities, to refine and finalize � legislative and regulatory frameworks in order to improve clarity, guidance and fairness regarding the technical aspects of the program, including the transition of new-facilities into the regulatory framework (e.g. potentially the Durham York Energy Centre); K "SefIr once ,. f°11-000"' r_j"'t'�" If this information is required in an accessible format, please contact -s-_ F the Accessibility Co-ordinator at 1-800-372-1102 ext. 2009. 8-124 C�- ._,-That the funds proposed to be dedicated-to climate mitigation initiatives through a new provincial Greenhouse Gas Reduction Account, also be made available to address municipal climate adaptation/resiliency "i"-measures; E , That the province recognize municipal projects that reduce greenhouse gas emissions as eligible for offset credits in the forthcoming ;deelopment of the carbon accounting system including where projects are funded in-part through external parties; apd E) That the province ensure that there is appropriate provincial financial - and program support for low-income and vulnerable populations to offset potentially adverse affordability impacts associated with program implementation. As directed.,-attached is a copy of Report#2016-F-22 of the Commissioner of Finance. Debi A. Wilcox, MPA, CMO, CMM III Regional Clerk/Director of Legislative Services DW/If. Attach. c:• The Honourable T. McMeekin, Minister of Municipal Affairs and Housing The Honourable B. Chiarelli, Minister of Energy The Honourable C. Sousa, Minister of Finance The Honourable B. Duguid, Minister of Economic Development, Employment and Infrastructure M. De Rond, Clerk, Town of Ajax T. Gettinby, CAO/Clerk, Township.of Brock A. Greentree,-Clerk, Municipality of Clarington S. Kr-anc-,--Clerk,-City.of-Oshawa D: Shields, Clerk, City.of Pickering N. Wellsbury, Clerk, Township of Scugog D. Leroux, Clerk, Township of Uxbridge C. Harris,*Clerk, Town of Whitby G. McNamara, President, Association of Municipalities of Ontario N. Lee, Chairman of the Board, Ontario Waste Management Association Page 2 of 3 8-125 'c. cont: G. Anderson, MPP, Durham L. Coe, MPP, Whitby/Oshawa Honourable T. MacCharles, MPP, Pickering/Scarborough East J. Dickson, MPP, Ajax/Pickering J. French, MPP, Oshawa L. Scott, MPP, Haliburton/Kawartha Lakes/Brock f i I' i i ' F Page 3 of 3 8-126 DISTRIBUTiON If this information is required in an accessible format, please contact 1-800:-1 L"D2M 2305 Original To: u File Q Council Direction u GG Direction u PO Direction The Regional Municipal otll LfQurlJ@nation uPDinformation Copy To: Report u Mayor u M tubers of u Ward Councillors Council O CAO o Clerks Cl Communications r o Community u Corporate u Emergency Services Services Services o En ineer' u Legal To: The Finance and Administration Committee Services Services From,: Commissioner of Finance ❑Operations C]Planning 'Report: #2016-F-22 Services Date: March 29, 2016 o Other: Municipal Clerk's file Subject: Update and Feedback to the Province on the Proposed Climate Change Mitigation and Low-carbon Economy Act, 2016(EBR Posting#012-6844) and Cap and Trade Regulatory Proposal and Revised Guideline for Greenhouse Gas Emissions Reporti g (EBR Posting #012-6837) Recommendations: That the Finance and Administration Committee recommend to Regional Council that the following recommendations to the province be endorsed as the Regional response to the proposed Climate Change Mitigation and Low-carbon Economy Act, 2016(Bill 172, EBR Posting #012-6844); the related cap-and-trade regulatory proposal; and the revised guideline for greenhouse gas emissions (EBR Posting #012-6837) and a copy of the report be forwarded to the Government of Ontario Ministers of the Environment and Climate Change, Municipal Affairs and Housing, Energy, Finance and Economic Development, Employment and Infrastructure, the Region's local municipalities, the Association of Municipalities of Ontario, the Ontario Waste Management Association and Durham Members of Provincial Parliament: _ A) The province exempt the solid waste.management sector, including energy-from- waste technologies, from the cap-and-trade program to ensure consistency and the effectiveness ofintegrated waste management systems in achieving_net.greenhouse gas emission reductions; B) The province continue to work with program participants/stakeholders, including municipalities, to refine and finalize legislative and regulatory frameworks in order to improve clarity, guidance and fairness regarding the technical aspects of the program, including the transition of new facilities into the regulatory framework (e.g. potentially the Durham York Energy Centre); 8-127 33 Report#2016-F-22 Page 2 of 12 ..C).:,The.-funds-proposed to be dedicated to climate mitigation initiatives through a new provincial Greenhouse Gas Reduction Account, also be made available to address municipal climate-adaptation/resiliency measures; D) That the province recognize municipal projects that reduce greenhouse gas emissions fdevelopment of the carbon accounting .. - as eligible for offset credits in the forthcoming g g9 r system including where projects are funded in-part through external parties; and E) The province.ensure that there is appropriate provincial financial and program support for low-income and vulnerable populations to offset potentially adverse-affordability impacts:associated with program implementation. 1. Purpose 1.1 This report provides an update regarding the recently-tabled draft legislation, Bill 172: Climate Change Mitigation and Low-carbon Ecbnomy Act, 2016(EBR Posting #012-6844), which sets a proposed framework for climate change actions for the province. Report#2015-F-86 previously outlined various cap-and-trade program design options that were being considered by the province. The legislation includes a proposed cap-and-trade program and the development of a detailed Action Plan outlining how targets are to be met. In addition, the province has also released proposed cap-and-trade program and greenhouse gas (GHG)' emissions reporting guideline regulations (EBR Posting#012-6837)which detail more specific program technical elements which continue to be vetted by Regional staff. 1.2 The Ministry of the Environment and Climate Change (MOECC) has indicated continuation of program development and implementation activities with final regulation targeted for July 1, 2016. In addition, the details regarding the proposed offset credit'framework including registry, protocols and associated regulation are expected for later in 2016. 1.3 The purpose of this report is to provide a formal Regional response to the Ministry of the Environment and Climate_Change (MOECC) as part of the public comment process for both EBR postings. 2. Background L 2.1 On April 13, 2015, Ontario Premier Kathleen Wynne announced the intention to The term GHG is often used interchangeably with carbon dioxide equivalent(CO2e).This measure includes not only carbon dioxide-(CO2),but other GHG emissions based on their relative global warming potential(GWP).The proposed legislation identifies seven primary GHG emission types,namely CO2,methane(CH4),nitrous oxide(NZO), hydrofluorocarbons(HFCs),perfluorocarbons(PFCs),sulfur hexafluoride(SF6)and nitrogen tdfluohde(NF3). 34 8-128 Report#2016-F-22 Page 3 of 12 establish a cap-and-trade GHG emissions trading system in Ontario, with the program to serve as the'primary tool for achieving Ontario's GHG emission reduction targets which included reductions of 15 per cent below 1990 baseline emission levels by 2020. As outlined by the province; the proposed emission caps for the first compliance period-ending December 31, 2020 are as follows: • 142.322 million allowances for 2017; • 136.440 million allowances for 2018; • 130.556 million allowances for 2019; and • 124,668 million allowances for 2020. The 2020 allowance cap, will assist the province in reaching its 2020 GHG emission reduction target of approximately 150 million tonnes. 2.2 Numerous consultations, webinars and presentations have been provided by the MOECC regarding various program components under consideration. Throughout the process, staff have monitored and reviewed activities and publications by the MOECC. Most recently, on November 16, 2015, through the release of EBR Posting.#012-5666 "Cap and Trade Program Design Options", the MOECC sought comments regarding the proposed cap-and-trade program and design elements including, but not limited to, GHG emission caps, allowance allocation methods, market design characteristics and program enforcement mechanisms. Stakeholder comments were accepted by the MOECC up to December 15, 2015 for consideration in the future regulation. Regional Council submitted its recommendations in Report#2015-F-86. 2.3 Based on feedback received through public consultation, on February 24, 2016, the province released its proposed Climate Change Mitigation and Low-carbon Economy Act, 2016(Bill 172, EBR posting #012-6844) and provided the public with 30 days for comment. Further, on February 25, 2016,.the MOECC released the proposed cap-and-trade regulatory proposal and revised guideline for GHG emissions reporting (EBR Posting #012-6837) for public comment for a period of 45 days.While the public comment period for the draft legislation has lapsed, the MOECC has agreed to accept Regional comments for both EBR postings in mid- April, 2016. 3. Proposed Legislation and Regulation Components 3.1 Since May 2015, the province has consulted with over 700 stakeholders regarding the proposed cap-and-trade program, including environmental and labour groups, industries and associations. A number of consultations have been held with Regional staff over this period with discussions focused primarily around solid waste management and potential treatment of energy-from-waste technologies under the proposed cap. 8-129 35 Report#2016-F-22 Page 4 of 12 3.2 Cap-and-trade systems set a ceiling on carbon emissions, and provide emission allowances, either through free distribution, auction sales and/or direct sales, to create a market for emission allowance units based on a carbon data accounting and verification system. The goal is to provide economic incentives for emitters to invest in carbon reduction initiatives, allowing.them to sell emission allowances no longer required to other participants. In theory, as emissions are reduced, allowance caps can be reduced over time with less financial impact and more operational control given to participants. Increased costs will be incurred by emitters that do not take any action as the regulatory framework is tightened, and market revenue opportunities will be available to emitters that do take action. 3.3 The proposed legislation provides the initial framework for the proposed cap-and= trade program and sets the province's GHG emission targets in legislation. It also sets out the requirements for development and implementation of a detailed Action Plan which will outline how the province's GHG emission targets will be reached. The proposed legislation also outlines the creation of a Greenhouse Gas Reduction Account(GGRA) to which grogram proceeds from the auction and sale of allowances to program participants will be directed, and from which identified GHG reduction initiatives may be funded. Additional review and reporting requirements are included in the legislation for the purposes of providing an open and accountable process around the use of the GGRA. 3.4 The draft regulation provides certain details of the proposed cap-and-trade program including program rules, eligibility and program requirements. As noted, the regulatory proposal, with a new reporting regulation and accompanying guideline, will replace the existing GHG emission reporting regulation, namely Ontario Regulation 452109 under the Environmental Protection Act. The final regulation is expected by July 1, 2016 and the offset credit framework including registry, protocols and associated regulation are still to be developed and are expected for later in 2016. 3.5 Together the draft-legislation and regulation outline proposed policies on key elements, Including: i • Proposed thresholds for the caps on emissions; • Classification of participants within the cap-and-trade program, namely mandatory; voluntary and market participants including prescribed exemptions for certain emitters; r • Registration rules for participants; • Compliance periods and obligations; • Selling of allowances by the province to program participants through both r. auction and strategic reserve sales; r • The setting of purchasing and holding limits for allowances; 8-130 36 Report#2016-F-22 Page 5 of 12 Allowance allocation methods; Establishment of a Greenhouse Gas Reduction Account to hold program proceeds from auction and sale of allowances to program participants and to distribute program proceeds to support implementation of GHG reduction initiatives; • Credit for early GHG emission reduction activities; and, Generation and recognition of offset credits. 3.6 The proposed frameworks outline eligible program participants. Mandatory participants, as defined by the proposed program and registration rules, are required to register under the program and generally include: ■ Large single point entities/facilities/operators with more than 25,000 tonnes/year GHG emissions. The definitions of `facility' and eligible operations are outlined in Ontario Regulation 452/09 and include sites/buildings not adjacent if they are connected by natural gas pipelines; ■ Transportation fuel (including propane and fuel oil) distributors, who supply more than 200 litres, serve as the first point of entry into the market and distribute to an Ontario end-user; ■ Electricity generation where the mandatory participant would be defined at the fuel distributor level, unless fuel is received directly from international or inter- provincial supply points. Mandatory.participants also includes importers of electricity to,be used in the province (or"first jurisdictional deliverer"); and ■ Natural gas distributors who are associated with the emission of 25,000 tonnes/year GHG emissions and operate the point of the network in which the supply is transferred from pipeline to the distribution system. 3.7 Voluntary participants may elect to enter into the cap-and trade program if meeting the reporting threshold of 10,000 tonnes/year GHG emission, but are below the verification threshold of 25,000 tonries/year GHG emissions. Both mandatory and voluntary participants would effectively have an emissions compliance obligation beginning in 2017. Market participants are registered participants who are permitted to buy, sell and trade credits and allowances but have no reporting or verification-requirement or compliance obligations from an emissions standpoint. 3.8 The proposed frameworks also outline other registration requirements for participants including, but not limited to, assignment of account representatives, requirement to provide participant information.and update information within a predefined time (following any change). The proposed registration rules outline eligibility criteria for registrationnof both voluntary and market participants2 and 2 As an example,registrants who voluntarily opt-in as a capped entity must have.a facility which operates in a sector identified in the reporting regulation and must have already completed two verified GHG emission reports through the emissions reporting regulation. 8-131 37 r Report#2016-F-22 Page 6 of 12 program requirements that serve to provide market oversight. 3.9 The following sections outline potential Regional impacts from the proposed frameworks and technical'parameters, including the potential direct compliance implications for the Region's largest emitting facilities and the indirect cost•impacts anticipated through the upstream regulation of entities such as natural gas and fuel distributors (i.e. energy cost increases which will flow through to consumers), as well as*the potential for participation in GHG emission reduction initiatives funded through cap-and-trade program emission allowance auction and sale proceeds. 4. Overview of Potential Regional Implications 4.1 Direct Compliance Obligations • I 4.1.1 Every year, Regional staff collects site information and prepares operational year emission reports for various facilities (e.g.wastewater treatment facilities) for various federal and provincial reporting regulations, including emission.reports in j accordance with the Ontario Regulation 452/69 under the Environmental Protection Act. While annual reports are developed, submissions to the MOECC are only made if reporting thresholds are surpassed. While reporting thresholds for the 2015 reporting year(for 2014 operational year) were 25,000 tonnes CO2e, f more recent amendments to the regulation, made effective January 1, 2016,3 lowered the reporting threshold to 10,000 tonnes CO2e. 4.1.2 While the 2015 GHG emissions reports were based on pre-amendment reporting thresholds, the GHG emissions reported under provincial reporting and estimation methodologies for all wastewater facilities were below both pre-and post- amendment threshold levels including Duffin Creek Water Pollution Control Plant (WPCP)which emitted approximately 8,000 tonnes of CO2e in 2014 (the other wastewater treatment facilities, including Corbett Creek WPCP and Courtice WPCP have estimated less than 20 per cent the GHG emissions of Duffin Creek WPCP for each plant).4 4.1.3 Staff are currently compiling information for the purpose of reporting for the 2015 operational year to determine whether any wastewater treatment facilities, namely the Duffin Creek WPCP, surpass the new reporting threshold as established with _the.amendments_to_.Ontario..Regulation_4.52/Q9_effective_January._1,201.6.._.Should. they surpass the threshold, then a submission would be made to the MOECC through Regional Council. Should the province lower the reporting and/or verification thresholds in the future, the Region would have.to comply with the reporting requirements for larger facilities such as the-Duffin Creek WPCP. I a Regional wastewater treatment facilities are required to report based on their activities related to general stationary combustion which fall under Table 2 of o.Reg 452/09. 4 Represents full share of Duffin Greek WPCP including York and Durham shares as Durham is required to report on the entire plan as the operator. Durham's approximate share of the energy-related operating costs is 19.1%(budgeted j values). . 3 8-132 Report#2016-F-22 Page 7 of 12 4.1.4 For the Durham-York Energy Centre(DYEC), data collection and reporting for the facility is underway for the 2015 reporting year. Should GHG emissions surpass 10,000 tonnes CO2e for the year, the facility would have a reporting obligation to the MOECC and emissions above'25,000 tonnes CO2e would require verification. Under the proposed frameworks commencing January 1, 2017, should the facility surpass the 25,000 tonne CO2e threshold under the cap-and-trade program, it . would have a mandatory compliance obligation and be accountable for its total emissions. 4.1.5 Given the DYEC has yet to submit two years of emissions data(required for consideration of free allowances)and it is not currently listed among large emitters within Tables 1 through 4 of the proposed regulation,the financial or compliance implications for the facility are still unclear. Amendments to the proposed regulation would be required in the future to recognize the DYEC as a facility as an eligible recipient bf free allowances (note Table 4 of proposed regulation includes the Brampton Emerald EFW facility, which is a mandatory registrant under the program and would be recipient to free allowances using the direct allocation method). 4.1.6 In absence of free allowances, entities with an emissions compliance obligation would be required to submit an appropriate number of eligible allowances and credits to match their emissions at the end of the compliance period. These can be secured through auction, Strategic Reserve purchase, secondary market purchase or creation (in case of offset credits). 4.2 Projected Budget impacts for Regional Operations 4.2.1 While the full financial impact of the province's proposed cap-and-trade program is to be determined, the Region can anticipate increased energy costs under the assumption that the compliance costs borne by upstream regulated entities such as natural gas or fuel distributors, will be passed down to end-users. While the province does not expect material financial impacts to electricity end-use customers given the already relatively low carbon intensity of Ontario-sourced electricity generation, the Region can still expect to incur additional costs for more carbon-intensive fuels, including gasoline, diesel and fuel oils and natural gas. 4.2.2 While varied year-to-year, the Region generally consumes over 10 million cubic metres (m) of natural gas per year across all Regional operations with almost 40 per cent attributed to water supply and sanitary sewerage operations5. As outlined in the recent 2016 Ontario Budget, the province estimates an approximate $0.033/M3'increase in natural gas costs as a result of the proposed cap-and-trade program. Similarly, Enbridge Gas has indicated anticipated customer impacts of approximately 9.5 per cent and 12.2 per cent for"typical' residential and s Gross values including York Region share of Duffin Creek WPCP. 8-133 3 Report#2016-F-22 Page 8 of 12 commercial rate class customers, Using similar assumptions, the Region could face an incremental cost increase of between $0.3 to$0.4 million corporate-wide for natural gas as a result of the cap-and-trade program.6 4.2.4 Vehicle fleet fuel consumption represents a significant share of total Regional energy costs. As identified in the 2016 Ontario Budget, the province estimates a $0.043/11tre cost impact to gasoline under the proposed cap-and-trade program. While emission intensity and output can vary by fuel type and vehicle technologies, it is estimated that the Region may see costs increases of between $0.5 to$0.6 million corporate-wide as a result of the cap-and-trade program, of which the majority is related to transit service fuel usage.' 4.3 Funding of Initiatives out of the Greenhouse Gas Reduction Account(GGRA) _ 4.3.1 The GGRA will receive all program proceeds from the proposed cap-and-trade program and account funds may be utilized for various initiatives that are reasonably likely to reduce GHG emissions or support such reductions. A key source o program proceeds would come through the auctioning of allowances. As noted in the 2016 Ontario Budget, it is estimated that auction proceeds will reach approximately$0.48 billion for the 2016/17 fiscal year and increase to approximately$1.8 to$1.9 billion per year starting in 2017/18. 4.3.2 -The Minister will review and evaluate potential GHG emissions reductions initiatives as outlined in the proposed regulation.While detailed program eligibility and evaluative criteria are still not known, the redirection of cap-and-trade program proceeds for GHG reduction initiatives may provide municipalities with additional climate change mitigation funding opportunities. 4.3.3 As with the numerous energy conservation and demand side management activities undertaken by the Region to date, including those outlined within the Region's Corporate Energy Conservation and Demand Management Plan (CDM Plan - Report#2014-J-17), participation in proposed initiatives may further the Region's progress in achieving its climate change goals and objectives outlined across operational areas. Programs will be considered through the Region's business and asset management planning processes. Furthermore, uptake in GGRA-funded offerings available to both residential and non-residentiaVICI sectors-may further assist-with-achievement of the.-Reglon!s.community-based sustainability initiatives as outlined in the Durham Region Strategic Plan and Community Climate Change Action Plan. j Regional staff continue to seek out energy efficiency programs and associated funding opportunities to assist with the advancement and implementation of energy conservation, GHG emission reducing initiatives and renewable energy 6Assuming approximately$18/tonne of CO2e,consistent with the province in the 2016 Ontario Budget. 7 Assuming approximately$18/tonne of 002e,consistent with the province in the 2016 Ontario Budget. r 8-134 40 I Report#2016-F-22 Page 9 of 12 generation opportunities, wherever possible. Continued support by senior levels of government and local electrical and natural gas utilities through various program offerings, incentive programs and technical expertise and resources will assist the Region in achieving its climate change mitigation and energy conservation objectives both at the corporate and community level. 5. Comments and Recommendations Regarding Proposed Legislation and Regulation 5.1 Overview 5.1.1 As previously requested through Report#2015-F-86, the MOECC should ensure continued consultation with municipal governments and other provincial ministries in developing the proposed legislative and regulatory framework and implementing related programs and reporting requirements. This consultation can assist in avoiding duplication while streamlining reporting requirements and reducing the administrative burden. 5.1.2 The following*sections outline Regional staff comments on the proposed frameworks in areas where direct compliance may be required, including the DYEC and Duffin Creek WPCP. In addition, there is a continuing need for funding for municipal mitigation initiatives, as well as climate adaptation and resilience measures. Municipalities are responsible for key elements of infrastructure, and need to be able to respond to, and prevent, adverse climate impacts. The GGRA take notable steps to provide essential funding to assist in implementation of mitigation initiatives to further GHG emission reductions to help achieve provincial targets. However, further enhancements to proposed GGRA-funded initiatives can further assist entities such as municipalities in responding to the realities of adverse climate-related impacts. 5.1.3 Many of the Region's programs are mandated and.partially funded by the province where facilities, such as the Region's long-term care homes, operate with heightened energy costs to ensure the comfort and security of residents. In these facilities there are limited opportunities to adjust energy usage during peak hours. Municipalities provide essential services to the public including social programs and must respond to regulatory/compliance obligations while also responding to --- growth-demands.T-The-pr-ovince--needs--to-consider-such-impacts-under the--------. proposed-program and indirect related impacts via increased energy-related costs. It is essential to minimize impacts for vulnerable populations with low incomes. 5.2 Compliance Impacts Related to Durham-York Energy Centre {DYEC} 5.2.1 As described in Sections 4.1.4 to 4.1.6, the DYEC will begin reporting under the emissions reporting regulation. Should the facility surpass 25,000 tonnes of CO2e for 2017, it would be a capped emitter and subject to emissions compliance obligations as well. As recommended in Report#2015-F-86, Regional Council has put forward its position that the solid waste management sector, including EFW 8-135 41 Report#2016-F-22 Page 10 of 12 technologies, should be entirely exempt from the proposed cap-and-trade program. Including the solid waste management sector and EFW technology options in the cap-and-trade program may undermine waste diversion goals and limit such technological options available to municipalities, including EFW, to reduce net carbon emissions. 5.2.2 The proposed inclusion of the EFW as a covered entity under the proposed cap- and-trade program while exempting higher fugitive emissions from landfill methane will distort municipal choices resulting in municipalities incurring higher costs for a solid waste disposal method which reduces carbon emissions (EFW) compared to the alternative of landfilling with higher GHG emissions. These conditions in effect create the perverse incentive to dispose through landfilling. As previously noted, the municipal solid waste sector, including EFW technologies, is best regulated under existing regulatory programs. 5.2.3 In absence of full exemption of EFW technology from the cap-and-trade program, as described in Sections 4.1.4 to 4.1.6, further clarity is needed to around the process for which new facilities would be added to the regulation to be recognized P as eligible recipients of free allowances (Tables 1 through 4 of the draft regulation). While anticipated that an amendment to the regulation would be required, additional clarity is needed to outline the province's intended process, given potential changes to program participants. 5.2.4 Should 2017 emissions for the DYEC surpass the verification threshold, it would have an emissions compliance obligation. However, if historical facility data be used for the purposes of allocating free allowances (consistent with other recipients outlined in Table 4), only partial-year operations for 2015 may be' included for DYEC. 5.2.5 Given this, it is recommended that the province continue to work with all program participants, including municipalities, for the purposes of refining and finalizing the legislative and regulatory frameworks to ensure clarity and guidance Is provided regarding various program design elements, including those outlined in Sections 5.2.3 and 5.2.4 above. 5.3 Initiatives Funded by the Proposed Greenhouse Gas Reduction Account (GGRA) 5:3:1,- As-recommended-in­Report#2015f=86;-stable-and-long-berm-funding-resources-to invest in community GHG reduction initiatives are essential to meeting GHG reduction targets while also enhancing the resilience of infrastructure and local economies. The province is to be commended for taking a proactive approach for ensuring that program proceeds from the GGRA are dedicated towards initiatives which yield real and verifiable GHG reductions and where possible, energy savings which assist residents and businesses. 5.3.2 Without diminishing the importance of climate change mitigation initiatives being proposed for GGRA funding,fust as critical are funds to address the existing 42 8-136 Report#2016-F-22 Page 11 of 12 infrastructure deficits faced by many municipalities (a challenge being further exacerbated by increased weather extremes and projected climate conditions in the near and medium-term). As noted in Report#2015-J-20, new and innovative sources of funding will be needed from senior levels of government. - 5.3.3 Based on the above, it is strongly recommended that the province ensure dedicated program funding for critical climate adaptation and resilience measures as a complementary measure to the proposed funding of climate mitigation initiatives through the GGRA. Such strategic investments would provide essential financial assistance to municipalities to invest in new and/or upgraded infrastructure as well as new programs to monitor, respond to and prevent adverse climate-related impacts. 5.3.4 As described in Section 4.2, the upstream regulation of certain entities such as natural gas and fuel distributors is expected to have a financial impact to municipalities as well as local businesses and residents. As noted by the province, one of the purposes of the GGRA is to re-invest proceeds to assist end-users in saving energy, tpus.mitigating potential cost impacts. It is recommended that in considering any provincially-funded initiatives and programs: • That the province recognize municipal projects that reduce greenhouse gas emissions as eligible for offset credits in the forthcoming development of the carbon accounting system; That municipalities be permitted to retain any associated environmental attributes related to GHG emission reduction initiatives where projects are funded in-part through external parties; and The province ensure that there is appropriate provincial financial and program support for low-income and vulnerable populations to offset potentially adverse affordability impacts associated with program implementation. 6. Conclusions and Next Steps 6.1 While the proposed legislation and regulation are still subject to final review and approval, the MOECC has noted continuation of program development and implementation_activities..The__final.regulation.is.targeted for July 1,_2016,with additional webinars and consultations expected over the next few months, including stakeholder consultations around particular elements of the proposed legislation and/or regulations and approaches to economic analysis and modelling. The MOECC anticipates additional training sessions with-dates to be made available by June 2016. 6.2 Based on review of the proposed legislation and regulation, the Region may have a direct compliance impact if the larger facilities surpass thresholds for reporting and/or verification.As noted, facilities with an emissions compliance obligation not recognized as an-eligible recipient of free allowances, would need to acquire the a-137 43 Report#2016-F-22 Page 12 of 12 necessary compliance instruments to match emissions within the period. In addition, it is anticipated that there will be cost impacts on fuel and natural gas budgets. Regional staff will-co i ntinue to consult with the MOECC and participate in webinars and training to assisin further assessing and understanding potential program impacts on Regional operations. 6.4 This.re'port has been prepared with the assistance of Regional Departmental staff and the inter-departmental Climate Change Staff Working group and has been reviewed by the Commissioner of Works. 6.5 Regional staff will continue to monitor and report back to Regional Council on potential implications related to the proposed cap-and-trade legislation and associated regulations, including future regulations related to carbon offsets. Furthermore, specific program impacts will continue to be evaluated and reported by staff, including.within the annual Servicing.and Financing Studies for major program areas. 7. . Recommendation 7.1 It is recommended that this Report be.forwarded to the Ministry of the Environment and Climate Change as the Region of Durham's submission on the proposed Climate Change Mitigation and Low-carbon Economy Act, 2016(Bill 172, EBR Posting #012-6844); the related cap-and-trade regulatory proposal; and the revised guideline for greenhouse gas emissions (EBR posting#012-6837), and that a copy be forwarded to various stakeholders. 8. Attachment Attachment#1 —List of Acronyms Respectfully submitted, R.J. Clapp, CPA, CA Commissioner of Finance Recommended for Presentation to Committee G.H. Cubitt, MSW Chief Administrative Officer i 44 8-138 Attachment 91 List of Acronyms CDM Conservation and Demand Management CH4 Methane CO2 Carbon Dioxide CO2e Carbon Dioxide-Equivalent CPI Consumer Price Index DRLHC Durham Regional Local Housing Corporation DYEC Durham-York Energy Centre EBR Environmental Bill of Rights EFW Energy-from-Waste GGRA Greenhouse Gas Reduction Account GHG Greenhouse Gas GIS Green Investment Fund GWP Global Warming Potential HFC Hydrofluorocarbons LDC Local Distribution Company m3 Cubic Metre MOECC. Ministry'of the Environment and Climate Change N20 Nitrous Oxide NF3 Nitrogen Trifluoride PFC Perfluorocarbons SF6 Sulfur Hexafluoride ' WCI Western Climate Initiative WPCP Water Pollution Control Plant 8-139 5 i' Fleming, Cindy From: Keyzers, Heather Sent: March-30-16 9:07 AM To: Fleming, Cindy Subject: FW: MAY 17th - PFLAG Request for Proclamation and Flag Raising Ceremony- International Day Against Homophobia/Transphobia Hi Cindy, can you please add this to a Council agenda to have the request to raise the flag considered? Our office will look after the proclamation part. Thank you. Heather From:Jayme Harper [mailto:jayme@pflagdurhamregion.comj Sent: March-25-16 12:30 AM To:John Henry<jhenry@oshawa.ca>; chair@durham.ca; mayor@whitby.ca; mayor@pickering.ca; MayorsExternalMailGroup<mayor@clarington.net>;steve.parish@ajax.ca;jgrantfbrock.ca• mayorrowett@scugog.ca . DISTRIBUTI N Subject: MAY 17th-PFILAG Request for Proclamation and Flag Raising Ceremony- International Day Against Homophobia/Transphobia REVIEWED BY Original To: 0 File qn unciil Dlr ction G Dire hon •0 PD Direction MAY 17th-PFLAG Request for Proclamation and Flag Raising Ceremony : te.l I f nonal ay�1amst ounce n ormahon O GG I forma on 0 PD Information Homophobia/Transphobia coPY To: 0 Mayor O Members of 0 Ward Councillors Council Friday,March 25,2016 S 0 CAO 0 Clerks 0 Communications O Community Cl Corporate 0 Emergency Services Services Services 0 Engineering 0 Finance 0 Legal Services Services RE: Request for Proclamation May 17'h 2016 and Flag Raising Ceremony OOperations Cl Planning Services 0 Other.• Municipal Clerk's file Executive Committee, Mayor, Council,Management and Clerks ! i h For the next edition of the International Day against HomophobialTransphobia on May 17,2016,PFLAG Canada Durham Region which works within local and regional communities,invites the Community Organization and Businesses of the Durham Region to individually make a meaningful gesture to combat Homophobia, Transphobia and discrimination based on sexual orientation and gender expression-or identities. i A privileged moment to set up initiatives to fight against homophobia and transphobia,this theme day,calls out to the public, community and workers in all areas as well as those actively involved in civil society. Legislators, governments, and municipal administrators are also invited to this large annual gathering of forces. i 9=1 � We would like to request once again for the community organizations and businesses in the Durham Region commemorate this International Day by raising of the LGBT Community in raising the Rainbow Flag on one of your flagpoles from May 17''—June 17`x' (one month). Representing sexual orientation and gender identity/ expression minorities' victories and struggles for equality,this flag is an international symbol of gay,lesbian, bisexual,transgender and transsexual (LGBT) communities. If you have additional forms please do let me know so we can be on top of them. Sincerely yours, Jayme Harper Executive Director PFLAG Canada Durham Region jgMe@,pflagdurhamregion.com 905.231.0533 Jayme Harper Executive Director PFLAG Canada Durham Region(PDR) Chapter Line 905.231.0533 Toll Free 1.888.530.6777 Ext 533 Black Chapter Toll Free 1.888.530.6777 Ext 540 PO Box 30555 438 King St W., Oshawa, ON L1J 8L8 Visit us on Facebook https://www.facebook.com/PflagCanadaDurhamRegion?fief—ts Visit our new website http://www.PFLAGDurhamRegion.com/ Please sign up for our.Monthly e-Newsletter today Sign up on line at http://eepurl.com/ikEoo When you no longer need PFLAG,PFLAG Canada needs you! Consider Volunteering! Inspire Change... pour le mieux ! 2 9-2 DIST'R f3 lC3i M rp rate Sery ces Department Prepare To 8e Amazed REVIEWED 8Clerk Services f ` •Original To: U Nit: 0 Council Direction 0 GG Direction 0 PD Direction File: A-2114 0 Council Information 0 GG Information 0 PD Information Copy To: 0 Mayor 0 Members of 0 Ward Councillors Council February 23, 2016 0CAD- OClerks OCommunications 0 Community OCorporate 0 Emergency Services Services Services Engineering 13Finance 0Legal Services Services The Honourable Yasir Naqvi irming Ministry of Community Safety and Correctional e°r°vices °SeNkess Sent via email: Ynagvi.mpp@liberal.ola.orq Ott,er�7 Q ; P Re: Request to Change the Ontario BuildinalteflWM irl 11 f3m, h,13 of Wired Glass City Council considered the matter at a meeting held on February 22, 2016 and adopted the following recommendation of the Development Services Committee:. "Whereas there have been several incidents where people have fallen against wired glass and have injured themselves; and, Whereas wired glass does not react to forces in the same manner as safety glass, tempered glass or laminated glass; and, Whereas wired glass is only designated to remain in place during a fire; and, h Whereas the Ontario Building Code currently permits wired glass to be installed in building entrances and in corridors which may be subject to damage from contact with the glass causing bodily injury; j Whereas it is important to amend the Ontario.Building Code to further restrict the permitted use of wired glass; Therefore be it resolved: 1. That the Province of Ontario be requested to review and amend the Ontario Building Code regarding the use of wired glass to include'the following: • That wired glass not be permitted as a substitute for, or used in lieu of, safety glass, tempered glass or laminated glass; • That wired glass not be permitted in guards; • That wired glass not be permitted in glass sidelights for building entrances, within a means of egress or adjacent to any door; The Corporation of the City of Oshawa, 50 Centre Street South, Oshawa, Ontario L1 H 3Z7 Phone 905.436.3311 1.800.667.4292 Fax 905.436.5623 www.oshawa.ca 9-3 -2- That the wired glass area and dimensions allowed in'doors.be reduced so that one dimension does not exceed 100 mm; and, 2. That the Province of Ontario be requested to consult with the Large Municipalities -Chief Building Officials Group and the Ontario Building Officials Association on changes to the Ontario Building Code on further restricting the use of wired glass; and, 3. That a copy of this resolution be forwarded to the Region of Durham, all Durham Regional municipalities, all Durham Region M.P's and M.P.P's, the Association of Municipalities of Ontario, the Large Urban Mayor's Caucus of Ontario, the , Federation of Canadian Municipalities, the Large Municipalities Chief Building Officials Group, the Ontario Building Officials Association and the City's Building Industry Liaison Team." If you need further assistance, please contact Mike Leonard, Chief Building Official at the address below or by telephone at 905-436-3311. Mary Medeiros Acting City. Clerk MM/mp c: Development Services Department Ministry of Community Safety and Corrections (via email) Colin Carrie, M.P., Oshawa (via email) Granville Anderson, M.P.P., Durham (via email) Lorne Coe, M.P.P., Oshawa/Whitby (via email) Joe Dickson, M.P.P., Ajax/Pickering (via email) Jennifer French, M.P.P., Oshawa (via email) Regional Municipality of Durham (via email) Local Area Municipalities (via email) The Association of Municipalities of Ontario (via email) The Large Urban Mayor's Caucus of Ontario (via email) The Federation of Canadian Municipalities (via email) The Large Municipalities Chief Building Officials Group (via regular post) The Ontario Building Officials Association (via regular post) The City's Building Industry Liaison Team (via email) 9-4 Ontario DISTRI U'i 16_i LEGISLATIVE ASSEMBLY REVIEWED BY _ Laurie Scott, MPP Original To: Queenla FWk Office: Constituency Office: Haliburton-Kawartha Lakes-Brock O Council Direction\6 GG Direa6h 436 WNL Eflwat ve Bldg. 14 Lindsay St,North lnformation O GG Inior Queen's Park Lindsay,Ontario K9V 1T4 O Councll, " 41tP8Rt�V� 1� B Tel.(705)324-6654 27. .(416)325-2771 1-800-424-2490 ProfoO Members of Fax Pt"rokt*4m Fax(705)324-6938 Councll E-mail:laurie.scott@p ola.org E-mail:laurie.scottco@pc.ola.org OCAO OClerks (3 Communications OCommunity 0Corporate ❑Emergency Services Services Services April 7, 2016 Mayor Adrian Foster (3 Engineering ❑Finance gar -- Services S rv�yesT , Municipality of Clarington ' O operations ❑Planning 40 Temperance St. services Bowmanville, ON LIC 3A6 Oothec PR 6 7016 Municipal Clerk's He Dear Mayor Foster, I write to you today to ask you to support my efforts as MPP and PC Critic for Women's Issues, to call on the provincial government to take immediate steps to combat human trafficking in Ontario and to raise public awareness of this horrid crime. Human trafficking is a heinous crime that has been referred to as nothing short of modern day slavery. It is one of the fastest growing crimes, and starts and stays in Canada—over 90 percent of victims are Canadian-born. Worse, Ontario is a major hub for human trafficking in Canada, as the proximity to cities along the Highway 401 corridor provides an accessible thoroughfare for traffickers, and the ability to keep victims isolated. Victims are lured over the internet,meaning that this crime is in our neighbourhoods, our communities and our towns. Victims—predominantly girls averaging the age of 14, and shockingly as young as 11 —are lured into a nightmare that they can almost never escape on their own. Traffickers recruit, transport, harbour and control the girl next door for sexual exploitation or forced labour. On February 18, 2016,the Legislative Assembly of Ontario unanimously supported Bill 158 on Second Reading,which aims to take immediate steps against human trafficking in Ontario. The bill provides as follows: • Declare February 22nd as Human Trafficking Awareness Day in Ontario; • Allow for an application to be brought by a parent of a trafficking victim under the age of 18, a trafficking victim aged 18 or over or an authorized agent such as Covenant House to obtain a protection order from a judge to prohibit the trafficker from contacting or approaching the victim. Such an order would remain in place for a minimum of three years; f 1Page 9-5 • Create a tort or civil action of human trafficking, allowing victims to sue their traffickers for damages and an accounting of profits; and • Amend the definition of"sex offender"under Christopher's Law (Sex Offender Registry), 2000 to include criminal offences for trafficking of victims under the age of 18 years. In May of last year, I also received unanimous support for a motion asking the Government of Ontario to immediately create a provincial task force to combat human trafficking in Ontario. The task force would have a similar structure and funding model to the Guns and Gangs Task Force. A multi jurisdictional task force made up of specially-trained police officers, Crown prosecutors,judges, and frontline workers would coordinate information sharing, and collaboratively work to apprehend criminals and rescue victims. Training and education would also have to be specialized not only for law enforcement and the justice system,but for victims' services,health care workers, schools and businesses. The task force was endorsed by the Select Committee on Sexual Violence and Harassment, which I had the honour of co-chairing. The two recommendations are as follows: 57. The Ontario government provide resources for the development of a coordinated approach to help victims of human trafficking, allowing providers of support services and the criminal justice system to share information and work collaboratively. 58. The Ontario government develop a multi-ministerial, province-wide strategy on human trafficking. Ontario is far behind other provinces when it comes to combatting human trafficking and taking significant action. For instance, in Manitoba, they have enacted legislation as far back as 2012, which has seen multiple victims rescued and traffickers put behind bars for breaching protection orders. I ask that you and your council members consider putting forward a resolution to support the following attached draft resolution. I look forward to your support. Sincerely, Laurie Scott,MPP Haliburton-Kawartha Lakes-Brock 2Page 9-6 Municipal Resolution on Anti-Human Trafficking Task Force and Bill 158,Saving the Girl Next Door Act,2016 WHEREAS human trafficking is a heinous crime that has been referred to as modern day slavery; and WHEREAS traffickers recruit, transport, harbour and control the girl next door for sexual exploitation or forced labour; and I WHEREAS it is one of the fastest growing crimes that starts and stays in Canada,:targeting victims—90 percent of which are Canadian-born and predominantly female, averaging the age of 14; and WHEREAS Ontario is a major hub,of human trafficking in Canada, and victims are lured, manipulated and coerced, often over the internet from every part of Ontario; and WHEREAS human trafficking is in our neighbourhoods and our communities; THEREFORE BE IT resolved that the Council of(name of municipality) support Bill 158, Saving the Girl Next Door Act, 2016, support MPP Laurie Scott's motion for a multi- jurisdictional and coordinated task force of law enforcement agencies, Crown prosecutors, judges,victims' services and frontline agencies; and That a copy of this resolution be forwarded to all Members of Provincial Parliament and municipalities. i i i 9-7 Clarington Engineering Services. Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 extension 2131. Report To: General Government Committee Date of Meeting: April 18, 2016 i Report Number: EGD-019-16 Resolution: File Number: By-Law Number: Report Subject: Report on Building Permit Activity for January, February, and March 2016 Recommendations: 1. That Report EGD-019-16 be received for information. h. i' IL. 1 j h r i i i! i 11-1 Municipality of Clarington Report EGD-019-16 Page 2 Report Overview The following is a report on building permit activity in Clarington for the months of January, February, and March 2016, as well as the total for the year to date. The construction value total for the months of January, February, and March 2016 was 62.3% higher than the same period in 2016. To the end of March 2016, we issued 267 new residential dwelling units, compared to 109 at the same time in 2015. 1. Permits Issued 1.1 Month of January, February, and March The following is a table showing the number of permits issued and the value of construction in each of the building categories for January, February, and March 2016 and January, February, and March 2015. 2016 2015 Building Number Of Value Of Number Of Value Of % Change Of Category Permits Construction Permits Construction Value 2016-2015 Residential 148 $58,658,223 139 $37,116,571 58.0% Industrial 10 $6,228,000 2 $24,000 25,850.0% Government 1 $250,000 1 $750,000 -66.7% Commercial 13 $1,284,704 14 $473,700 171.2% Institutional 0 $0 1 $10,000 N/A Agricultural 3 $62,000 4 $2,590,000 -97.6% Demolition 8 $0 36 , 1 $0 N/A Total 183 $66,482,927 197 $40,964,271 62.3% 1.2 Year to Date The following is a table showing the number of permits issued and the value of construction in each of the building categories for year to date 2016 and year to date 2015. 2016 2015 Building Number Of Value Of Number Of Value Of % Change Of Category Permits Construction Permits Construction Value 2016-2015 Residential 148 $58,658,223 139 $37,116,571 58.0% Industrial 10 $6,228,000 2 $24,000 25,850.0% Government 1 $250,000 1 $750,000 -66.7% Commercial 13 $1,284,704 14 $473,700 171.2% Institutional 0 $0 1 $10,000 N/A Agricultural 3 $62,000 4 $2,590,000 -97.6% Demolition 8 $0 36 $0 N/A Total 183 $66,482,927 197 $40,964,271 62.3% 11-2 Municipality of Clarington Report EGD-019-16 Page 3 2. Permit Value 2.1 High Value Permits With respect to building permit activities over $250,000 and large residential building permit activities, the details are provided as follows: Bowmanville Seniors Group Ltd. Retirement Home 105 Queen Street, Bowmanville Value of construction - $25,249,643 H & H Properties Inc. Multi Residential Building 1430 Gord Vinson Avenue, Courtice Value of construction - $2,495,856 I: is H & H Properties Inc. Multi Residential Building i 1430 Gord Vinson Avenue, Courtice Value of construction - $2,485,856 r Leader Resources Services Corp. Wind Turbine—T1 960 Elliott Road, Clarke Value of construction - $1,065,000 h Leader Resources Services Corp. Wind Turbines —T2, T3, T4 350 Lancaster Road, Clarke Total value of construction - $3,195,000 Leader Resources Services Corp. Wind Turbine—T5 4590 Lancaster Road, Clarke Value of construction - $1,065,000 2391929 Ontario Inc. Retail Building 337 King Avenue East, Newcastle Value of construction - $780,048 Salit Steel Industrial Building and Office 222 Baseline Road East, Bowmanville Value of construction - $430,000 2213203 Ontario Inc. Crane Runway 222 Baseline Road East, Bowmanville Value of construction - $350,000 r is 11-3 Municipality of Clarington Report EGD-019-16 Page 4 2.2 Historical Comparison of Permit Value The following are bar graphs showing an historical comparison of the building permits issued for the month of January, February, and March and year to date for a three year period. Historical Data for Months of January, Historical Data -Year to Date February, and March $100,000,000 $100,000,000 $90,000,000 - $90,000,000 $80,000,000 $80,000,000 - ----- $70,000,000 $70,000,000 $60,000,000 $60,000,000 - $50,000,000 $50,000,000 $40,000,000 $40,000,000 $30,000,000 - $30,000,000 -- $20,000,000 -- $20,000,000 - $10,000,000 $10,000,000 - $0 — $0 $66,482,927$40,964,271 $92,038,604 $92,038,604 Value 2016 2015 2014 Value lli66,482,927$40,964,271 2016 2015 2014 3. Permit Revenue 3.1 The following is a table comparing the permit fees collected in January, February, and March and the year to date 2016 with those collected in January, February, and March and year to date 2015. 2016 2015 January, Year To Date January, Year To Date February, and February, and March March Permit Fees $527,287 $527,287 $268,835 $268,835 11-4 Municipality of Clarington Report EGD-019-16 Page 5 4. Residential Units 4.1 Twpes of Residential Units The following is a table comparing the types of dwelling units issued in January, February, and March and the year to date 2016 and in January, February, and March and year to date 2015. 2016 2015 January, Year to Date January, Year to Date February, and February, and March March Single Detached 43 43 62 62 Semi-Detached 0 0 34 34 Townhouse 55 55 11 11 Apartments 169 169 2 2 Total 267 267 109 109 The following are pie charts showing the types of dwelling units issued in January, February, and March 2016 as well as the types of dwelling units issued in the year to date 2016. l: Dwelling Unit Type January, Dwelling Unit Type Year To Date February, and March 2016 2016 Single ingle Detached Detached 43 43 16% 16% j Semi- Semi- Detached Detached I; 0 0 f; I Townhouse ` Apartmen55 Apartment Townhouse �� 169 21% 169 55 63% 63% 21% a Single Detached 43 ®Single Detached 43 Semi-Detached 0. Semi-Detached 0 *Townhouse 55 u Townhouse 55 f ■Apartment 169 ■Apartment 169 . I t` i I 11-5 Municipality of Clarington Report EGD-019-16 Page 6 4.2 Historical Comparison of Residential Units The following is a table showing the number of new residential units issued in each area of Clarington for the year to date 2016, as well as a comparison of the past ten years. Year: Year to 2015 2014 2013 2012 2011 2010 2009 2008 2007 2006 Date Area 2016 Bowmanville 189 461 420 216 291 360 282 98 340 451 609 Courtice 67 290 153 97 179 312 236 113 134 82 126 Newcastle 9 154 51 92 34 165 37 24 60 77 84 Wilmot Creek 0 0 41 2 2 5 8 1 9 30 16 15 Orono 0 0 0 1 1 1 1 0 .2 1 1 Darlington 0 8 9 12 6 5 8 6 10 6 7 Clarke 2 11 12 6 10 8 6 11 5 11 12 Burketon 0 0 1 1 0 0 1 0 0 0 0 Enfield 0 0 0 0 0 0 0 0 0 0 0 Enniskillen 0 0 1 2 3 0 3 2 0 0 1 Hampton 0 2 2 0 1 1 -0 0 0 1 1 Haydon 0 0 1 0 0 0 0 0 0 0 0 Kendal 0 1 0 0 0 0 1 1 0 1 0 Kirby 0 1 . 0 1 0 0 1 0 0 0 0 Leskard 0 0 0 0 0 0 0 0 0 0 0 Maple Grove 0 0 0 01 0 0 0 0 0 0 0 Mitchell Corners 0 0 0 1 1 1 0 0 0 1 0 Newtonville 0 3 3 7 6 3 7 5 7 2 2 Solina 0 0 0 1 3 1 1 5 0 6 3 Tyrone 0 0 0 0 0 1 1 0 5 0 0 Total 267 931 657 439 537 863 593 274 593 655 861 11-6 Municipality of Clarington Report EGD-019-16 Page 7 5. Inspections 5.1 The following is a table showing how many inspections were attended in January, February, and March and the year to date 2016 as well as those attended in January, February, and March and year to date 2015. 2016 2015 I' January, Year to Date January, Year to Date February, and February, and March March Building Inspections 1,505 1,505 1,588 1,588 Plumbinq and Heating Inspections 1,836 1,836 1,761 1,761 i Pool.Enclosure Inspections 0 0 0 0 Total 3,341 3,341 3,349 3,349 !' 6. Concurrence i Not Applicable 7. Conclusion The total construction value at the end of the first quarter of 2016 increased by 62.3% over the same period in 2015 while the total number of permits issued decreased by 7% or 14 permits. In the residential sector construction value increased by 58%, the number of permits issued increased by 14% or 7 permits and the number of units constructed increased by 158 units. If this trend continues we can expect another exceptional year in the total r construction value, the number of residential permits issued and the number of residential units constructed. 8. Strategic Plan Application Not Applicable i Submitted by: Reviewed by: Anthony S. Cannella Franklin Wu Director of Engineering Services Chief Administrative Officer Staff Contact: Brent Rice, Chief Building Official, 905-623-3379 extension 2303 or brice�clarington.net. There are no interested partied to be notified of Council's decision. ASC/B R/jo L 11-7 Clarington Engineering Services Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Government Committee Date of Meeting: April 18, 2016 Report Number: EGD-020-16 File Number: By-law Number: . I Report Subject: Green Road and Bridge Construction, Contract CL2013-26 Project Summary and Reconciliation Report Recommendations: 1. That Report EGD-020-16 be received; I 2. That the final Green Road and Bridge Construction project reconciliation report be received by Council with the final costs coming in at$7,595,000 rather than the approved budget amount of$8,000,000; and 3. That rather than debenture the final portion of the project costs, which are $1,156,400.00, delete the 2015 Concession Road 3 reconstruction project, Account No. 110-32-330- 83416-7401, and those funds can be re-directed to the Green Road and Bridge construction project. i' E i i f 11-8 Municipality of Clarington Report EGD-020-16 Page 2 Report Overview In 2013 Clarington Council made a financial commitment to the Green Road and Bridge construction project in the amount of$8,000,000, the Canadian Pacific Railway made a financial commitment in the amount of$963,800 which reflected a split in keeping with the Canadian Transportation Agency's Apportionment of Costs of Grade Separations. At the conceptual stage of the project a low tender suggested that we may have been able to save more of our contingency reserve than we were in fact able to do and we came in under budget in the amount of$405,000 rather than the optimistic $1,611,400, we had hoped might be possible. Rather than debenture the final project costs, it is our recommendation that we delay the construction of the Concession Road 3 - reconstruction project, Account No. 110-32-330-83416-7401 to cover the difference outstanding of$1,156,400.00. 1. Background 1.1. The completion of Green Road and the rail bridge over Green Road was identified as a key improvement to the West Bowmanville transportation network because it, significantly improved vehicular, cycling and pedestrian access to this area. Initially scheduled for construction in 2007 the project was delayed when Metrolinx (GO Transit), announced that they were undertaking an Environmental Assessment for the extension of rail service to Bowmanville. However,.when Metrolinx announced that service to Bowmanville would be part of a "Next Wave", with no definitive date provided, Clarington decided to proceed with this vital part of the road network. The project was included in our 2013 Capital Budget which was approved by Council. 1.2. The Scope of-the Proiect The proposed design was a full urban section consisting of two lanes for vehicular traffic and a bicycle lane on each side of the road, however, in anticipation of future development of the CPR rail bridge, which is a major component of the project, it was designed to accommodate four lanes of vehicular traffic as well as future rail expansion along the corridor. 1.3 Partnering with the Railway One of the key and most complex features of this transportation improvement project was the design and construction of the grade separation or Canadian Pacific Railway rail bridge and in fact these works equated to approximately 75% of the project costs. These works included the temporary diversion of a section of CPR track, construction of a rail bridge, reconstruction of track bed, walkways and street repair, all while maintaining rail traffic on a busy rail line. To facilitate the required partnership with the railway, the Municipality entered into an agreement with the Canadian Pacific Railway dated November 25, 2013 (see Attachment 1), which formalized a cost apportionment in keeping with the Canadian Transportation Agency's Apportionment of Costs of Grade Separations —A Resource Tool. The cost apportionment for the basic grade separation was 85% 1 1_9 for the Road Authority (Clarington) and 15% by the Railway (CPR) for the,track works portion of the project. i Municipality of Clarington Report EGD-020-16 Page 3 2. Green Road and Bridge Budget 2.1 Project Budget and Approvals As mentioned previously, the Green Road and bridge project was not only a large project from the outset, it was also considerably more challenging than most, not only because of the complexity and scope, but also because we were required to partner with the railway. The railway was able to exert significant influence on costs and process but were disproportionally (85/15) financially responsible. In budgeting for Green Road we were very sensitive to the fact that responsible financial risk management would require a healthy contingency component to deal with the fact that this project, by its nature, would involve substantial unforeseen risks and a variety of influences outside our full control. In the concept and planning stage there were many costs and challenges that lacked definition and experience has shown that a vital risk management tool calls for the need to build in a reserve of money (contingency plan), that you hope will not be expended, but should the need arise, can act as a buffer should risks eventuate. In 2013 staff went to Council seeking a financial commitment for the project in the amount of$8,000,000 for Clarington's portion. The railway was required to commit to a total of$963,800, and formalized that commitment through an agreement with j the Municipality that was signed on November 25, 2013 (see Attachment 2). 2.2 The Tendering and Debenture Process I' It was our original intention to begin site works on November 18, 2013 so that we could take advantage of the remaining 2013 construction season. To achieve this goal we initially scheduled a tender closing date of October 17, 2013. Unfortunately, however, we encountered a longer than anticipated review period with CP Rail that delayed the release of tender documents to contractors bidding on the project. The tender review period was lengthened first to October 18th and then to October 22nd as we worked to assist bidders in providing viable bids. Eventually the tender was awarded to Toronto Zenith Contracting Ltd., in the amount of$4,708,747.60 for tendering, design, contract administration, material testing, contingencies and net HST). At this stage of the project the impact of a much lower than anticipated tender suggested that, independent of major contingency items, we might have been able to adjust our total budget figures lower to $7,352,400 with paper savings of $1,611,400.00 (see Attachment 3). The Director of Finance then, cognizant of the desire not to borrow any more than was absolutely necessary, arranged for a debenture in the amount of$6,388,600 and the balance funded from the Development Charge, Roads & Related reserve fund and $963,800 from the Canadian Pacific Railway. The Region of Durham has legislative authority to issue debentures on behalf of lower tiers in Durham and base their borrowing amount on the tender award report so the lower debenture reflected the lower anticipated overall cost as a result of the favourable tender. i 11-10 Municipality of Clarington Report EGD-020-16 Page 4- 3. From Concept to Reality The Green Road and Bridge construction project was a very complex project from the outset as it included: • 500m of temporary railway track diversion and reinstatement • 300m of Green Road between Boswell Drive and Aspen Springs Drive —Two lanes of traffic, bike lanes in each direction and sidewalks on both sides. Designed to accommodate future road expansion to four lanes. Steel Girder Rail Bridge— Designed to accommodate future road widening and able to accommodate additional rail lines in the future (GO Transit and CPR). This was seen as important given Clarington's wish to have future GO rail service to Bowmanville. • A temporary pedestrian path from Green Road under the tracks east of Green Road and connecting to Clarington Blvd., complete with lighting. Constructing the project while CPR ran its regular freight trains at normal frequency and at full design speed of 80 km/hr. To make matters even more challenging we encountered several unexpected complexities as the project proceeded. 3.1 Extreme Weather Conditions During the winter of 2013/2014 and again in 2014/2015 we experienced extremely cold temperatures which resulted in the contractor being unable to work throughout the winter months as was originally planned. This lost time resulted in an extended term for the contract, resulting in additional costs for the project, including, but not limited to, maintenance of the temporary pedestrian path. A path we had not originally anticipated as being part of the project. 3.2 A Major Budget Impact_ Poor Soil Conditions There were endless complexities and challenges involved in this project but none had more of an impact than the fact that we encountered unexpected poor soil* conditions in the area of the west abutment for the bridge. These poor soils were in a seam in line with a set of tie-back anchors for the temporary retaining wall for . the track diversion. This soil condition required the re-design of the west abutment footing which was originally supposed to be a conventional spread-footing, as was used on the east abutment. The redesigned footing required H-piles to be driven to support the bridge structure. These piles needed to be driven deeper than a standard length pile, which required the piles to be "spliced"which called for,the H- piles to be welded on-site. The poor soil condition also eliminated the contractor's plan to construct both east and west abutments at the same time. 11 -11 i Municipality of Clarington Report EGD-020-16 Page 5 This poor soil condition also partially contributed to the failure of several of the tie- back anchors which required re-design and re-installation of the anchors. In addition to the structural impacts of the soil condition the poor material had to be removed in parts of the foundation and abutment construction area resulting in lost time, added excavation costs and added material costs to replace the removed material. The total added costs to the contract, resulting from the poor soil conditions was just under $753,000. i 3.3 . The Railway's Changing Role in the Project Our original agreement with CPR defined certain works that the railway would undertake themselves, which included: • Installation of track on the temporary rail diversion • Cut over or change train traffic from existing line to temporary line • Remove existing mainline track within the project limits • Installation of new.mainline track within the project limits • Cut over or change train traffic from existing line to temporary line • Remove existing track on temporary rail diversion Once the project had started, CPR announced at a construction progress meeting, that due to a very high work load demand for their staff, they would no longer be able to complete the track works and that the work would need to be completed by a contractor. To avoid further delays, it was decided at this meeting that we obtain a quote for the works from Toronto Zenith and their qualified rail subcontractor. Although the price was higher than would be expected, if included with the original j tender it was agreed that it was reasonable. The increased costs as a result were almost $465,367 higher than projected. 3.4 Pile Driving and Overhead High Voltage Hydro Wires The support structures essential to this project required that a caisson drilling crew as well as a pile driving crew had to be called in but once there, their work was impeded by the presence of overhead high voltage hydro wires in the area of the bridge. This required that specialized equipment be used in the area of the hydro wires in order to safely complete the work. Due to the importance of this hydro line L; and the lack of redundancies in the area, the hydro line could not be shut down for any extended periods of time, although Hydro One was able to provide such a shut down on one Saturday, while the crew was working. 3.5 Rogers Cable Fibre Optic Relocation Part of the project works included the temporary relocation and reinstatement of a sensitive Rogers Cable fibre optic during the construction of the bridge. Due to the sensitivity of the cable most of this work required the cable to be exposed by means of hand digging as equipment could not be used in the immediate vicinity of the fibre optic cable. The approximate cost of this work was $150,000 in additional charges. is 11-12 Municipality of Clarington Report EGD-020-16 Page 6 3.6 Surface Asphalt for Green Road Surface asphalt for Green Road between Aspen Springs Drive and Boswell Drive was not originally included as part of the Toronto Zenith award and was instead included in our,2015 Capital Budget as a separate budget item. Due to delays in the bridge works there was insufficient time to tender the surface asphalt works separately and so we asked Toronto Zenith, who had a subcontractor retained for the base asphalt works, to give us a price for surface asphalt, pavement markings and signage for this section. The prices provided were reasonable and well under the 2015 Capital Budget amount and so this was added to Toronto Zenith's work with a change order in the amount of$49,828.18 so that we could meet the 2015 completion date. This work was funded from the Council approved 2015 Capital Budget, account number 110-32-330-83276-7401. 3.7 Administration Fees for Debenture Fundinq Another cost that was not included in the original summary of project costs was for the Administration Fee charged by the Region of Durham to arrange for the debenture funding for the project. This cost was approximately 1% of the debenture amount or$62,358.31. 4. Project Summary and Reconciliation Report When staff went to Council in 2013 we received budget approval for Clarington's portion in the amount of$8,000,000, the railway's portion was almost $1 million for' a total project cost projection of almost $9 million. A low tender at the still conceptual phase of the project resulted in optimism that the contingency portion of the total project budget might not need to be expended in conjunction with the Region's policy to debenture based on costs at the time of tender award, a . debenture was issued in the amount of approximately $6.4 million, net HST. The amount we hoped to save was $1,611,400 but at the conclusion of the project and after every major setback had been accounted for, Clarington's total project budget expenditure came in at$7,595,000, $405,000 lower than we had budgeted, but $1,165,000 higher than our most optimistic, conceptual forecasts. In order to comply with the Capital Budget Over Expenditure Policy, which is based on tender award values, staff are requesting Council authorization to fund the final over expenditure value. In order to avoid the need for additional debenture the Engineering Services Department is recommending the cancellation of the Concession Road 3 Reconstruction from Middle Road to Liberty Street, a project approved in the 2015 Capital budget in the amount of$2,120,000, of which $1,833,164 is from the Development Charge Roads and Related Reserve Fund and $286,836 is from the Municipal Capital Works Reserve Fund. This project will instead be included as part of our 2017 Capital Budget for Council's consideration. The Concession Road 3 project was originally moved forward to accommodate new development north of Concession Road 3 and east of Middle Road but since the submission of the 2015 Capital budget, developers in the area have focused their efforts'on development 11-13 i' Municipality of Clarington Report EGD-020-16 Page 7 west of Middle Road. We are recommending that the $1,156,400 required to cover the additional charges associated with the Green Road and Bridge project be taken from the Roads and Related Development Charge reserve portion of the cancelled project. The Concession Road 3 reconstruction project will go forward at a later date once there is a monetary commitment from the adjacent developers to the north and the balance of the funds will be returned to the Municipal Capital Works Program Reserve and the Development Charges reserve. 5. Concurrence This report has been reviewed by Nancy Taylor; Director of Finance/Treasurer, who concurs with the recommendations. j 6. Conclusion As part of our project reconciliation report we have determined that the final project cost for the Green Road and Bridge project came in at $7,595,000, which while $405,000 lower than our approved budget amount, despite the significant challenges, was still higher than our most optimistic project budget forecast at the tender stage. i To fund this difference without the need for additional debenture, it is respectfully recommended that Council approve the cancellation of the Concession Road 3 j Reconstruction project, Account Number 110-32-330-83416-7401 and that $1,156,400 of the development charge, roads and related portion of that cancelled (' project be allocated to address the over expenditure for the Green Road and Bridge Construction, CL2013-26 and the remaining funds be returned to the appropriate reserves. 7. Strategic Plan Application Not applicable. 7 Submitted by. Reviewe , Anthony S. Cannella, C.E.T. Franklin Wu, Director of Engineering Services Chief Administrative Officer i r i i' i 11-14 Municipality of Clarington Report EGD-020-16 Page 8 Staff Contact: Ron Albright, Assistant Director of Engineering Services, 905-623-3379 ext. 2305 or ralbright@clarington.net Attachments: Attachment 1 — Canadian Pacific Agreement with the Municipality of Clarington (excerpted for information purposes only) Attachment 2 — Capital Budget Sheets from the approved 2013 Capital Budget Attachment 3 - Tender Award Recommendation Memo to Purchasing for CL2013-26 October 30, 2013 There are no interested parties to be notified of Council's decision. ASC/ra/jb 11-15 i ATTACHMENT 1 EGD-020-16 THIS AGREEMENT effective,as of the day of N0gfM , TWO THOUSAND AND THIRTEEN. BETWEEN: CANADIAN PACIFIC RAILWAY COMPANY (hereinafter called the "Railway") ;. - and— THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON in the Province of Ontario (hereinafter called the"Road Authority") WHEREAS it is the Road Authority's intent to reconstruct the subway structure carrying the I` Green Road roadway across and under the right of way and tracks of the Railway at Mileage 165.40 of the Belleville Subdivision (hereinafter called the"grade separation") in the Municipality of Clarington, Province of Ontario, as shown on the General Arrangement drawing, sheet named S1, dated December 2012 (hereinafter the"Plan") attached to and forming part of this Agreement. I NOW THEREFORE THIS AGREEMENT WITNESSES THAT, in consideration of the mutual C covenants and agreement here in and subject to the terms and conditions set out in this Agreement, the parties agree as follows: i. RESPONSIBILITIES 1. The Road Authority and the Railway will carry out the work as shown on the Plan and in accordance with Railway requirements respecting safe railway operations. LIABILITY 2. Prior to commencement of construction the Road Authority or any agent acting on its behalf will comply with the insurance requirements as stipulated in CP's Insurance Requirements document provided to the Road Authority, by CP and/or its agents, and to be included in the construction contract documents. RAILWAY SAFETY ACT • I 3. The parties are required to fulfill their respective obligations under the Railway Safety Act. For the purposes of the Railway Safety Act, the Road Authority is considered to be "the proponent". �. • I -1 of 22- 11-16 i; CONSTRUCTION COSTS 4. The cost of reconstructing the grade separation shall be paid by the Road Authority and the Railway in the mutually agreed upon cost apportionment which conforms with the Canadian Transportation Agency's Apportionment of Costs of Grade Separations—A Resource Tool, published in November 2011, attached as Appendix A to this Agreement. 5. The mutually agreed upon apportionment of construction costs for the basic grade separation will be paid 85%by the Road Authority and 15% by the Railway. 6. The Road Authority will be responsible for 85%of the costs associated with the Railway's Public Works consultant, acting as an agent of the Railway, to perform the contract administration and project management on behalf of the Railway. 7. The estimated construction costs (the"estimate") of the basic grade separation are outlined in Appendix B, attached to and forming part of this Agreement. Both parties agree that three [3] specific items from the estimate will follow an apportionment percentage different from the general 85%-15% ratio, and therefore adding a corresponding variant weighted influence on the maximum Railway contribution amount detailed in clause nine[9] of this agreement. The three [3] specific items from the estimate are agreed to be the following: A17- Grout Concrete Arch Culvert, B1 -Removal and Disposal of Existing Structure, and C2— Removal and Disposal of Ballast Material, 8. Final contribution amounts by both parties for the construction of the basic-grade separation will be determined by the actual costs resulting from the construction of the basic grade separation. 9. The contribution amount for the Railway, excluding Harmonized Sales Taxes, and rounded to the highest dollar,will be a maximum of$948,632.00 [nine hundred and forty-eight thousand, six hundred and thirty-two dollars] based on the estimate detailed in Appendix B. Additional costs or fees, not present in the estimate of Appendix B,will not be added to the total contribution amounts or charged to the Railway or Road Authority without prior written approval from either party. 10. Change Orders, or similar changes to the construction scope, requiring additional funds from the Railway or Road Authority above the costs in the estimate, resulting from legitimate work related to the construction of the basic grade separation,will require prior review and written approval by both parties. Such additional funds, required for the Railway's contribution, will require supplemental negotiations between the Road Authority and Railway, to ensure mutual agreement upon the additional amount(s) and payment term(s). 2 of 22- 11-17 r `r 11. Payment terms for the Railway will allow a minimum 90 days for payment issuance to the Road Authority from the date an invoice is received by the Railway from the Road Authority. No interest, administration charges, or hidden penalty fees will be charged to the Railway during the 90-day review,approval and payment issuance period. 12. All costs associated with Railway works will be according to the Canadian Transportation Agency Guide to Railway Costs, including allowable overheads. • i. MAINTENANCE COSTS 13. The cost of maintaining the grade separation shall remain the responsibility of the Railway in conformity with the Board of Railway Commissioners for Canada, Order No. 17515, dated September 18, 1912 naming the Railway as the Applicant towards constructing the grade separation. 14. The Road Authority and Railway agree that the minimum clearance from the top of the roadway asphalt to the bottom of the bridge deck will be, and shall remain for the lifespan of the grade separation, a minimum of 5800 mm. 15. The cost of all preventative maintenance measures for trespassing within the Railway right ; of way will be the sole responsibility of the Road Authority (including but not limited to signage, fencing, and other related costs). MAINTENANCE WORK 16. The physical work associated with the maintenance of the grade separation*(Including but not limited to the roadway and its approaches, fencing, roadway signage, retaining walls, j sidewalks, road surface, drainage and lighting)shall be the responsibility of the Road Authority. !' i i 17. The physical work associated with the maintenance of the grade separation (including but not limited to the substructure, superstructure, and rail structure) shall be the responsibility of the Railway. 18. The physical work associated with maintaining measures to prevent trespassing within the !' Railway-right of way will be the sole responsibility of the Road Authority. . j' DESIGN AND CONSTRUCTION 19. The Road Authority shall be responsible for the design and reconstruction of the grade separation. The Road Authority will ensure that detailed plans for the grade separation, any subsequent revisions and construction methodologies, are submitted to and approved by the Railway prior to the commencement of construction. i 20. The Railway must review and approve of construction methodologies prior to implementation on site. -3 of 22- I: 11-18 21. The Road Authority shall provide the Railway with"As Constructed"plans of the grade separation in AutoCAD format-on CD-ROM, or other acceptable electronic format upon completion of construction. FENCING AND DRAINAGE 22. The Road Authority shall construct and maintain all fencing and drainage systems required as a results of the reconstruction of the grade separation, at its cost. SITE CLEANUP 23. Upon completion of the project, the Road Authority agrees to leave the Railway's land in a clean and tidy condition, free of any environmental contamination resulting from or occurring during construction. Any required remedial actions will be at the Road Authority's cost. ACCOUNTS 24. The Railway shall prepare all accounts using rates as stipulated by the latest Guide to . Railway Charges for Crossing Maintenance and Construction as issued by the Canadian Transportation Agency. In the event that the Canadian Transportation Agency should discontinue publishing same, the accounts shall be prepared in accordance•with standard rates adopted by the railway industry in Canada, or in their absence, in accordance with.standard rates adopted by the Railway. If there should be no standard rates in effect for work done by the Railway; the accounts shall be based on actual costs plus allowances for the Railway's overhead. FUTURE RECONSTRUCTION 125. If at any time during the continuance of this Agreement either party wishes to widen, narrow,relocate, or otherwise upgrade (the"reconstruction") the crossing, the terms associated with the reconstruction will be agreed to by the parties by means of a written agreement between them. JURISDICTION 26. This Agreement shall be governed by and constructed in accordance with the laws of the Province of Ontario,-and all applicable federal laws and regulations. ASSIGNMENT 27. This Agreement is not assignable without the prior written consent of both parties which consent will not be unreasonably withheld. Notwithstanding the foregoing: -4 of 22- 11-19 (a) the Road Authority may assign its interest under this Agreement to another public road authority,without the consent of the Railway,.in the event of such public road authority assuming control of and responsibility for the highway at the location of the crossing, provided that the proposed assignee covenants in writing with the Railway to be bound by this Agreement and to fulfill all the obligations of the Road Authority hereunder from and after the effective date of the assignment; and (b) the Railway may assign its interest under this Agreement to another railway, without the consent of the Road Authority, in the event of a transfer of the rail line for continued rail operation, provided that the proposed assignee covenants in writing with the Road Authority to be bound by this Agreement and to fulfill all of the obligations of the Railway j hereunder from and after•the effective date of the assignment. The provisions of Section 29(4)(c) of the Public Transportation and Highway Improvement Act shall apply. TERM j L 28. This Agreement shall become effective on the date appearing on page 1 of this Agreement and shall continue until: (a) the Railway discontinues its rail operations at the location of the crossing', unless the Railway chooses, according to its sole discretion, to leave its tracks in place notwithstanding the discontinuance, in which case the Agreement shall not terminate until the Railway has permanently removed its tracks at the crossing, or i (b) the Road Authority closes the Highway afthe location of the crossing; or (c) the parties have mutually consented to terminate the Agreement. TERMINATION 29. Upon termination of this Agreement, unless terminated by a crossing relocation or reconstruction,the terms of which are to be set out in a subsequent agreement,the Road Authority shall be responsible for all future costs associated with the existence of the crossing, including the cost.of maintaining the crossing or dismantling the crossing and restoring the Railway and Road Authority property to its original or mutually agreed upon condition. RESIDUAL OBLIGATIONS 30. Notwithstanding the termination of this Agreement, unless terminated by a crossing relocation or reconstruction,the obligations of the Road Authority as to the Termination clause of this Agreement shall survive any such termination and shall remain in force until discharged. -5 of 22- 11-20 CANADIAN TRANSPORT AGENCY 31. Upon execution, the Railway shall file this Agreement with the Canadian Transportation Agency. DEFAULT 32. If either party fails at any time to fulfill its obligations provided in the present Agreement,the other party, at its option, may upon reasonable notice, undertake the necessary measures to ensure safety, at the risk and expense of the defaulting party. PREAMBLE 33. The preamble of this Agreement forms an integral part of the Agreement. IN THE WITNESS WHEREOF,the parties have caused the Agreement to be executed by their respective representatives hereunto duly authorized, as they declare, as the date first above written. CANADI&IFICILWAY COMPANY Brent Laing 4 4 SignaturVP Engineering Canadian Paci fiC Witness: Signature and Title NOV 2 5 2013 Date THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON Adrian Foster, May®r Signatur and itle Patti L Barrie, Cleft Witrie s: natu and Title Date -6 of 22- 11-21 Cahaftrt Office Trarisp.ortatioh dds transports Agency du Canada i Apportionment ®f Costs of Grade Sepa.rations A Resource Tool. ISI PWITZZ i i w u I h Available in multiple formats Canada 11-22 �:: This document and-ofher Canadian Transportation Agency publications are available on our Web site at www.cta.gc.ca. For more information about the Agency, please contact: Canadian Transportation.Agency 'Ottawa, Ontario K1A ON9 Telephone: 1-888-222-2592 TTY: 1-800-669-5575 Facsimile: 819-997-6727 E-mail: info@otc-cta.gc.ca Web site: wvirw.cta.gc.ca Catalogue No. TT4-2712011 E-PDF ISBN 978-1-100-19689-3 ©Minister of Public Works and Government Services Canada November 2011 11-23 Fable of Contents Introduction...............................................................................................................................1 Definitions................................................................................................................................1 Apportionment of costs............................................................................................................2 I Application.. ..........................................................................................................................3 Process......................................................... ..........................................................................4 Decisions and appeals....................................................... Confidentiality............................................................................................................ ........4 For more information .......................................... ......5 I . C i ' L i j 11-24 Introduction Under the'Canada Transportation Act, the Canadian Transportation Agency is responsible for making cost apportionment decisions concerning the construction and reconstruction of grade separations (structures that allow railway and road traffic to cross each other at different elevations), when the parties involved in the project are unable to reach an agreement. The Agency uses this tool-in its deliberations for any such decision it Is requested to make. It is also designed to assist parties in their negotiations or in-the preparation of their submissions to the Agency.. The resource too[considers, among other things, the benefits accruing to each party for the construction and reconstruction of grade separations as well as the responsibility that each party has, as an essential part of Canada's transportation system, to co-exist at crossings. Consistent with section 101 of the Act, the Agency expects the parties involved in a grade separation project to attempt to come to an agreement on all issues related to the project, including apportionment of costs. Once an agreement has been reached, either party can file that agreement With the Agency. The filed agreement becomes an order of the Agency authorizing the parties to construct and/or maintain the grade separation and apportion the costs, as set out in the agreement. If the parries cannot agree,,the Agency will rule on any out-standing issues.This ruling is based on submissions to the Agency from the parties.A submission can address any of the items outlined in this too[as well as any other relevant matter. Every case is assessed on its own merits to determine to what extent the tool applies. It should be emphasized that the Agency retains complete discretion, in the case of a dispute, to apportion costs for grade separations. Agency decisions may vary from the resource tool for a particular grade separation project, if appropriate in the circumstances. Definitions • road. any way or course, whether public or not, available for vehicular or pedestrian use. • road crossing:the part of a. road that passes across, over or under a railway line, and includes a structure supporting or protecting that part of the road or facilitating the crossing. • established road crossing:normally one that has been In existence for public use for at least'three years. • grade separation:a structure, including its approaches' that allows road and railway traffic to cross each other at different elevations. • basic grade separation:that portion of the work that is required to provide adequate facilities for present-day needs at the time of construction or reconstruction of the grade separation. Canadian Transportation Agency 11-25 a overhead bridge:a grade separation that carries a road across and over a railway. a subway. a grade separation that carries a railway across and over a road. a road authority. any authority having jurisdiction to construct and maintain a road. ® railway company. a railway company subject to the jurisdiction of the Agency. Apportionment ®f costs The costs of construction and maintenance of a basic grade separation on a new route are normally paid in full by the party deciding to construct the new route. I!a,n existing grade separation is to be reconstructed for the purposes of the party having exclusive responsibility for that grade separation, the costs of reconstruction and maintenance of the basic grade separation are normally paid in full by that party. A basic gr6de separation is required: 1. to eliminate an established road crossing at grade or to divert substantially all highway- traffic from that crossing; or 2. to reconstruct an.existing grade separatio6 in a situation where both.parties have responsibility, or where the reconstruction is for the purposes of the party which has no responsibility. The construction costs of the basic grade separation are normally apportioned'as follows: I. On projects due primarily to road development: a. 85% road authority b. 15% railway company 2. On projects where both road and railway development have contributed largely to the' need for the project: a. 50% road authority b. 50% railway company 3. On projects due primarily to railway development: a.- 15% road authority b. 85% railway company The maintenance costs for an overhead bridge are normally apportioned as follows: 1. the road authority pays- all maintenance costs of the substructure, superstructure and i. retaining walls of an overhead bridge; 2. the railway company pays all other maintenance costs of an overhead bridge, including the cost of maintaining the railway approaches, track structure', railway drainage and communication facilities. Canadian Transportation Agency 2 11-26 The maintenance costs for a subway are normally apportioned as follows.: 1. the railway company pays all maintenance costs of the substructure and the superstructure of a subway; and 2. the road authority pays all other maintenance costs of a subway, including the cost of maintaining the road approaches, retaining walls, road surface, sidewalks, drainage and lighting. If an-existing grade separation is to be reconstructed, the established maintenance responsibilities for the existing grade separation are normally considered in-the apportionment of maintenance costs of the basic grade separation.. The costs of construction and maintenance of a basic grade separation are not to include the costs that would otherwise be incurred by the railway company or the road authority if the crossing did not exist. The costs of construction and maintenance of additional facilities that exceed the costs provided for by the basic grade separation-are normally to be paid by the party requesting the additional facilities. Clearances and pier protection in excess of the following are normally considered to be additional-facilities: 1. For overhead bridges: a. a vertical clearance of 7.16 metres above the base of rail for new or reconstructed- basic grade separations; b. a lateral-clearance of 5.5 metres from the centerline of the nearest track to the nearest pier or abutment in the basic grade separation.; and c. pier protection, as per the American' Railway Engineerinq and Maintenance-of-Way Association specification-s. 2. For subways: a. vertical and lateral clearances as per the design standards for grade separations in the province where the grade separation is located. Applicati®n In the event of a dispute, any of the involved parties may ask the Agency to apportion the costs of the grade separation project. If you wish to apply to the Agency,,please submit your written, signed application: Canadian Transportation Agency 3 11 -27- i. By mail By courier Secretary Secretary Canadian Transportation Agency Canadian Transportation Agency Ottawa, Ontario 15 Eddy Street KI A ON9 17ti!Floor, Mailroom By fax Gatineau., Quebec J-8-X 4133 819-997-6727 In addition, you should send a copy of the application to each of the parties involved. . Process In any proceeding before it,the Agency ensures that each party has the opportunity to file submissions. In general,the Agency reviews the complaint or.application and invites the. other party(les)to comment within 21 days. The applicant then has 7 days to respond. In more complex cases, the time allowed may be increased to 30 and 10 days, respectively. The Members of the Agency are responsible for Issuing decisions and orders. Members consider all the evidence filed, as well as all applicable legislation, regulations and legal principles. The Agency strives to deal with each of its cases within 120 days. However, it may take more than 120 days to issue a decision due to the complexity or particular circumstances of a case. For more information, consult the Agency's Process for Making Decisions at: http://Www.cta.,qc.ca/en,q/decision Decisions and appeals i! An Agency order or decision is binding upon the parties and remains in effect until it is amended or rescinded. However, any order or decision may be: • reviewed by the Agency if there are new facts or circumstances; • appealed to the Federal Court of Appeal on a question of law or jurisdiction, within one month of the date of the order or decision; and - • amended or rescinded at any time if a petition-is filed with,the Governor in Council. Confidentiality All documents filed with the Agency become part of the public record unless otherwise ordered by the Agency.A party may make a claim for confidentiality in accordance with the Agencyo General Rules. r. Canadian Transportation Agency 4 11-28 For more information Canadian Transportation Agency Ottawa, Ontario K1 A ON9 Telephone: 1.-888-222-2592 TTY: 1=800-669-5575 Facsimile: 819-997-6727 E-mail: info(a otc-cta.gc.ca Web site:www.cta.gc.ca 11-29 Canadian Transportation Agency 5 Municipality of Clarington Capital Budget 2013 Summary by Department ' Department/Project Gross Cost Revenue External Reserves Reserve Development DC Debt Debentures Fund Financing Funds Charges 32-330-12108 Green Road Grade Separation 8,000,000 (8,000,000) 32-330-12119 Wilmot Street Reconstruction 410,000 (310,000) (100,000) 32-330-13102 Concession Road 3(#57 to Middle Rd) 90,000 (9,702) (80,298) 32-330-13105 Trulls Road Reconstruction(George Reynolds Dr to Daiseyfie 386,000 (158,646) (227,354) 32-330-13106 Trulls Road Reconstruction(Daisyfield Ave to Billet Gate) 480,000 197,280 ( ) (282,720) 32-330-13108 Railway Level Crossing Improvements 75,000 (75,000) 32-330-13110 Energy Drive Streetscape 100,000 (100,000) 32-330-13111 Concession Road 3(Liberty St to Jollow Dr) 37,000 (4,836) (32,164) 32-330-13-112 Bernard Street Reconstruction 36,000 (36,000) 32-330-13113 Odell Street Reconstruction 72,000 (72,000) / 32-330-13114 Grady Drive Environmental Assessment Completion 35,000. (35,000) 32-330-13116 George Reynolds Drive Connecting Link• 30,000 • (30,000) 32-330-13117 Energy Drive Extension 60,000 (60,000)' 32-330-13122 First Street Surface Asphalt 23,000 (23,000) 32-330-13123 Third Street Surface'Asphalt 31,000 • (25,730) (5,270) 32-330-14101 Concession Road 3(Middle Rd to Liberty St) ,67,000 (9,065) (57,935) Total 330 RIDS&STRUCT. _ 13,445,512 (814,646) (100,00)) (3,013,367 ---'ll (1.,517,499) (8,000,000) � D 331 S/WALKS&WALKWAYS � � (7 32-331-05102 Sidewalk Replacement-Unspecified O' 200,000 (200,000) _ 32-331-12104 Osborne Road Sidewalk 42,000 O (1,651) (40,349) X 32-331-13101 Energy Drive Sidewalk 64,000 (64,000) z 32-331-14102 Prestonvale Sidewalk(N of Bloor) 5,000 (5,000) N 32-331-15103 Trulls Road Sidewalk(Nash to George Reynolds) 155,000 • •Total 331 S/WALKS&WALKWAYS 466,000 (200,000) (64,000) (155,000) 332 TRAFFIC SGLS (1,651) (200,349) 32-332-13102 Longworth Ave Intersection Pedestrian Signal(at Brooking St 85,000 (85,000) Total 332 TRAFFIC SGLS 85,000 (85,000) 1 W O Municipality of Clarington 224 Capital Projects ' Project 32-330-12108 Green Road Grade Separation "ersion lCapital Plan Year 2013 ..epartment ENG. SERVICES Sub-Department IRDS & STRUCT. ..-_. r...=--n=. _ -_ -__ - _ .t_.•..._,. .:._. .....: _ _...._-_i.i.,.. 1. _.v..=-::....-:.-.:.t... .r.n..._...._,i:r._::._^- ___ _ - �.j E::.:c'�:t� :i.}'S ::.., ...r.:_ ,:r..:- :::_.:.:_)•-'L:,_,..v...F?.. -.__._. ....e_ :__ _: .. ._:_:.._.. _t. - v ,v..:.:v-. .::.._,v...v„__-:.,:<:r ... �.-t�:_._.. ".:•:v..___ _ - ,4:t-.=<::�._i ... .._ ..1...._`.!<._.._.., _ ..__....._ ..._..-,............. Descry. l:��I.O-.;Y...,.:.j,.s ''-F.`�i_.:•,r,-.,. _ tn2.v._t.,1...._.....-- �.u_..u.c-_...,._....:,:�._..�:__.�,.-vim..._.vv_-.-..E.:..r.._,:..._.�..........=:e.'_-:_L:_:L�=:__.':_`_�::�q_iY=y:,;s:•r.�'::: :�-F1.-.n:_{,:-..,..:ca._"!.-F _.==-r+'_-.::-', -.cfa-}.v._-.-v4 _•_.r:}.v•:•-.. -tt -- _ __ '•v"--v'.a:?:..a_ri.r _ :t.:r....,i;...i.-•, rv.::::. _ - -_ �.t_ :�.:_Ft:2-i:,:c :: t.._.: :` rt..i•°-,:tEJ-r�'!i-,._ ,.. .r:..•g._.._ ..,-:_ _...._,� ...... -r=�i••:a„'-. _:-..-. '". 1F"'' _-=::ry'`t,.:•_'.: _ _ .T t'-. ";: - ".Ya-'=='s a''},=�_*• _ .:E-:"":.}+v_:�.__._. .. _.:. -Ti v...:.........•..,t --_ E •r-- '-:,e}a=��F'i -Y.n?,Y'_..�.. .a.:.r^e:.:... :=v.-:.:a_.•..-.i..,•rr'-'•'-'::,:.::. ::.':_ ��='r.-r�t'f:= k_ -y iafs�: ,,�_.�.�___}^.4�-;_}i=:=;•_,.z:i;.�-r';,.�..�,.t<<,,.___`f`-�.:r Pro ecfi:Descn fiton : - __. -.� .. .' .r':':t'i_•-_t":rz.__.:.. ,.,'::':'. .- _ - _ zLr'v--_ _,._^...v= - _�_':3-:n:_ ,.-r]'..+:.,.2 -_:.i^;.?'-.__ __L •,Yr, .a.,-t__:.. } �{x... -._ ...'>L:•:ca. '" � -.t+::'-i:::'::v.:'? ;.i'+:t' S}< ._ilvs ..�:°-zT�:'_ 'gyp..,..ter- .^..s`t<t::%:>-t'.__ _ .rt;�:.�,:.;. Work involves the construction of Green Road to an urban standard With sidewalks, curb and gutter, street trees, street lights, in addition to the-required grade separation at the CPR. Final design for the grade separation requirements will be dependent on the extension of GO Train service to Bowmanville and long term planning needs of CPR. Depending on final design CPR and Mietrolinx may be contributing to the funding of this project. L_ __ __ __i.t-_= _ _ _ _ _ _ _ _ _ _ _ .tom::.— _ v..r:."•<_ _ _ i.:t;-_ _ - ocatton•.._. _ :,an_� ::___ . t':':•,,'_... ..T:.:..:-,':r,:F: .� l':�,:n - ,., _.:.,T:.r-.__.--.•x.•--::.,_,_i-.:'_' :-F.-':..-_,_._:•_,-_,-.:-_.:—:.:_".•.-.,._...:.._'_,=_.-,... __...:.-,.-..,._a:.._,.,..l_._;_; .w_.,:�.-.:.:;a':5,..i:v . .�v.ji_.:-�_. -._u-�_�"i;--. t#-:i�i�,_,T..}ar;;=�r_+F..°::::'.•_:t"_`L=-._...-'._�L;i_:�:1-:-t.�_ �'�___ °�,�vi'�t_.._• - a �i+sr:._'+_• _ Aspen Springs Drive to Boswell Drive, Bowmartville. e. .....:__..,.�±'.__-. _. __...v. __ _ ...:re.L__v ".,-:. _._.r.rGS..::.':.=.i'�=::=�`.i,E.v - v_._.`�,:-:`su:i,.tf.:.._._::.i.'d:_'. _ _-•�Ze.,,.:_._•�. ,c1 ri>_ s_:_ t':_-_.--ver,_.-__-•...L. r. : -s---..."r-.9�:-��=�._ �,_.-....t^-:�:4,ivi£i��-='.n§S•cvl��r'-k",t`.ui-:._-i-i=�:.-,:,..-.'-_a�'j'.4r.�.'-z::y-='=,?2i5:�.vs-�...�:-=i..,ri:;£ 2011&=�_i ;r� 201:7 x2018ti .x..._-_..<_t�-a'.__,..r.::-�._e+_..v.-_r_l-__u_:_v_:evY_,L.<P�..•2r-:<.�.,._,.._Y,.ed_-.��;L�-..e.i�._�._._,as.t:s....v:.i-c._,.._:_'.f�.:v.L::u....,,.1:1v..__e,-..i.ovx-.,..__>:.._.___� Expenditures Contract Admin. 700i000 700,000 Design 500,000' 500,000 -Construction 6,800,000 6,800,000 : 8,000,000 8,000,000 Ex endifuresTotal' - - - Funding DC Debt DC Debt 8,000,000 8,000,000- 8,000,000 8,000,000 w .__v rte. a-..r. ..:_..• _ Funding Total -`8=000•"000: :8�000�QOOT=E= - - ----------- _- ,=.:._._:. :, i-=[:•:v.._.+..r:._v.c-,`... :..- +:Ei:v._r..:a?1��- i,•.:F_?^'c� - -- - - r..._-..:......-,:.-.>_--.- .:,_, ♦-=:�v_,=_:3v.._.ss+-:_a.__:,_...--�.s.,.=:--'>:- r-v.�=_:r. .... r r'.i-:�-}teaivitci.'ii,'.'= mit.-v.vt=•-'-_-_`:=:=-'i�•`" - - -e-r.�P�--.v:-'4i., rf_-}_., _ - _ _„�:._�A�rrb.utes_..__�-� .-._...._.a:-c.... ... .... .} _........ ....... .. ... _......_.�..ii...... _. t..._....t... ->,.2v:rz-:-_i-__"'.:.-.a,n_+.v'=.i::�.-=Gc:�-.��1�::�:...xY�S :.....:.r -7 -:1,-.n=..ar_.:,-.:.._� - - -- _-- - _ - V.alue�” - - - - - - - �._ ............:_ru:---. -r-.::. _... •_. .... _.._._. ". '-.__=�=�=�`� - - - - o merits Department - -, --- - - --- . --- - - -_`"- `�- �_--• - - - - _ 'ENG.SERVICES, _---_-_I--------------------- 'Sub-De artme-__-- --------A RDS&STRUCT. _ Pr_oject'Approva[' ~';Not Approved yLoca -- _._._-- -.-_.--.-.-•.---- .... -____,__._.-_.___.....-__.--- --_-__-_ ;._ _ _ ___ __ _,_, _ _iY --_ _...-_---._-_ .Project Classification ;New ___ ________ ___ ___________.....___-_ 'Program/Activity --------------------------------------- ---_w..._...-__-_ ` _ _____ __ ___i DC ReferenceNo. -- ��- -�-- `DC-- ------- ------- - ; $ Y� Road Segment No, - ------ '&pectedUseful Life _ _____ _____ ___ ______ ___ _ er :Projecthlanag--__..___-.r.._. .----___,.--_,___.--__...._,._.....,_...-t__________________,.,____...,.. -_- 11-31 Municipality of Ciarington 1?5 Capital Projects Project 32-330-12108 Green Road Grade Separation Version lCapital Plan Year Department JENG. SERVICES Sub-Department IRDS&STRUCT. - -�. E T _.._;_�:':..._,.._..:L._.._..... :_... ....-,.,._,.,_•....._::._:.�.:G le_. <`�,� '_..__-;'-:,:�;z - - res:.:: --- - --- - -_=- -- - J.'WennyB12093 Budget132-330-92908.jpg w ON ORES z m z >' O 4 (7 3O O O 0 Z N D w w V rM r z z 0 qq PRINCE WILLIAM B ULEVARD RUSTWOOD ST - i }. A :Y­ Ld J ¢ t. L "E::. QP�F\E DRT WELLAVEN iu wCANDLER C 2 w w J I BONNYCASTLE DR ESTONWAY DR• l� M.BRIDE AVENUETffm y •x 'Z w Q w �I. • , g m 18 a '�'' �; n w BAGNELL HIGGON ST 1z, O GREEN ROAD GRADE SEPARATION • r i ' � I 11-32 ATTACHMENT 3 EGD-020-16 �e4ding the Way MEMO TO: Jerry Barber, Purchasing Manager FROM: Ron Albright, Manager, Infrastructure and Capital Works DATE: October 30,2013 RE: Green Road and CPR Grade Separation, Bowmanville CL20'13-25 The Engineering Services Department has reviewed the submissions for CL2013-26 and offers the following comments: The limits of the project are Green Road from Aspen Springs Drive to Boswell Drive including the replacement of the Canadian Pacific Railway Company (CPR) rail bridge over Green Road. The extent of the rail works extends 260 m east of Green Road and 266 m west of Green Road due to the temporary diversion of the railway during construction of the new bridge. The completion of Green Road and the rail bridge over the road have long been identified as a key improvement to the West Bowmanville transportation network and will significantly improve both vehicular and pedestrian access at this location as well as relieving some of the traffic from Regional Road 57. The public was consulted during the Municipal Class Environmental Assessment process that was undertaken In 2004 for Green Road and the CPR bridge. Work was originally scheduled for construction in 2007 but was delayed with the Metrolinx (GO) announcement that they were undertaking an Environmental Assessment for the extension of rail service to Bowmanville. The rail extension EA has been completed and Metrollnx has the extension project identified in their "Next Wave" but no definitive date has been established or monies committed to the extension of GO rail service to Bowmanville, As the Green Road link is a vital part of the road network In the area and considering the amount of growth that has happened and that is planned for the near future the Municipality of Clarington needs to move forward with the project and as such the work was included in the 2013 Capital Budget approved by Council and has been tendered. The proposed design Is a full urban section consisting of two lanes for vehicular traffic(1 in each direction) and a bicycle lane on each side of the road. The CPR rail bridge is designed to accommodate four lanes of vehicular traffic in the future as well as being able to accommodate future*rail expansion along the corridor. Considering the importance of this link to pedestrians, the contract also includes for the provision of a temporary pedestrian path that will connect Green Road to Clarington Boulevard via an existing bridge east of Green Road. Additionally a parking lot is proposed for park users as a result of the informal parking area on Green Road just south of Boswell Drive no longer being available once the road is constructed, 11-33 Green Road and CPR Grade Separation, Bowmanvilie CL2013-26 Page 2 October 31, 2013 Based on references checked, review of past relevant experience, interview with the low bidder on October 25, 2013 and supplemental Information provided by the low bidder, the Engineering Services Department feels that Harvie Construction Inc. (Harvie), which did submit the low bid, does not meet the minimum experience requirements set fourth.in the tender documentation .requiring a minimum of five years of relevant experience, 70% to 80% of the project relates directly to rail items and Harvie has failed to provide any documentation that supports it having the necessary rail related experience to effectively undertake this project.. Additionally Harvie has only been in operation for just over two years, in addition to the lack of documentation supporting any rail experience there were several items in the bid submitted that staff feel further substantiates that Harvie did not fully understand the scope of the work. A few examples of this are as follows: Item B'i --Remove and Dispose of Existing Structure This item includes the removal of the existing structure, transportation of the existing steel bridge in one piece to Toronto and excavation of existing soil as necessary to construct the new bridge, Harvie's bid for this item is 77% lower than the average price bid. Considering the excavation alone for this item of 4,500 m3, we feel that their bid does not adequately account for the full extent of the work required under this .Item. They have subsequently stated that their interpretation was that the excavation expected under item B1 was covered under Item 132 r Earth Excavation for Structure Foundatlons which is a plan Quantity Item (fixed volume) of only 250 ,m3. The specifications clearly state that Item B2 is not for the excavation in Item B1. item 1311 - Bride Deck Water roofin - Harvie's bid for this item is 70% lower than the average bid for the item. Item H2 -- Bonds, Insurance and Maintenance Securf -- Harvie has bid an amount that is 78% higher than the average price bid for this item and this number appears to be skewed unreasonably high, Item H4-Precondition Survev- Harvie's bid for this item was roughly eight times higher .than the average price bid, For the above noted reasons Engineering Services Staff recommend that the bid submitted by Harvie Construction Inc. be rejected and the contract be awarded to the next lowest bidder submitted by Toronto Zenith Contracting Limited (Zenith) be awarded the contract. j Upon reviewing the tender and references provided by zenith and some additional direct follow i up with Canadian National Railway and Canadian Pacific Railway Company, Engineering Services staff feel that zenith has met the experience requirement to undertake this project and therefore recommend that they be awarded the contract in the amount of $4,627,307.00 excluding HST ($4,708,787.60 net of HST rebate). i i I�! i . i. 11-34 Green Road and CPR Grade Separation, Bowmanville CL2013-26 Page 13 October 31, 2013 As this project was initiated by the Municipality of Clarington in order to construct Green Road a cost sharing arrangement of 85/15 Road Authority/Railway as set out in the "Apportionment of Costs of Grade Separations from the Canadian Transportation Agency has been agreed to with the Canadian Pacific Railway Company for the railway related items in the contract. The road construction items are 100% the responsibility of the Municipality. Due to past experiences on similar projects involving rail works, a contingency amount of 15% is carried forward. Therefore based on the above and the railway cost sharing arrangement, including design and tender fees, contract administration fees, utility relocation, track works by Canadian Pacific Railway Company, rail flagging, .net HST costs, and contingencies, the Engineering Services Department advises of the following total project cost breakdown: '?4<e."es�`a��ifiR�Sn T.cera• 'Vr�'Y�`�.�_Saain�_.yY.--'.'_ ,cW �j, - �1��J.!'1},_._bi]'.'.l�t''�~ "1� �al'�'.'a��t.y 110-32-330- xxx-xx-xxx- Account No. 83421-7401 xxxxxx-xxxx Budget Amount $ 8,000 000.00 $ 963,800,00 $ 8,963,800.00 Construction (excluding HST) Based on Low Bid $ 4,048 842.80 $ 578,464.20 $ 4,627,307.00 Design, Tendering and Contract Administration, Utility Relocation, Rail Works by CP, Rail Flagging, net HST, and Contingencies $ 2,339,757.20 $ 385,335.80 $ 2725,093,00 Total Project Value,(Clarington Share) $ 6,388,600.00 $. 963,800.00 $ 7,352,400.00 Estimated Unexpended Budget $ 1,611 400.00 $ - $ 1,611,400.00 Additional Funding Required $ - I $ - $ We recommend the report to Council move forward based on the above apportionments. Should you have any further questions, please feel free to contact me, Ro Albright, P. En . Ma Hager, infrastr cture and Cawtal Works Wb (/ Po: Will McCrae, P. Eng., Manager., Cobourg Office,AECOM Nancy Taylor, Director of Finance . A.S. Cannella, Director of Engineering Services 11-35 Green Road and CPR Grade Separation, Bowmanville CL2013-26 Page 14 October 31, 2013 wl k,- Prince WIMam Dry ® Mond c tie Dr. �i GREEN ROAAD CONSTRUCTIO ON N AND GRD1:1^Deparlment\Capital Worksl20131CSR.GreenRd.11TenderlMemo to Purchasing re Tender Award CL2013-26- Green Read and j CPR 8ridge.doc L e c i; G r I; 4' i i, i' 11-36 AZCOM AEc4M 9053722121 tot /" 513 Divialon Streef 9053723621 fax Cobourg,ontedo 3t0A NO www.aeoom.com October 30,2013 Mr,A,S,Cannella,C.E.T. Director,Engineering Services The Municipality of Clarington 40 Temperance Street SOWMANVILLE,Ontario L1C 3A6 Dear Sir: Project No: 60281486 Regarding: Green Road l CPR Grade Separation and Green Road Construction,f3owmanviile Contract No.CL2013-26(the"Contract"),Municipality of Clarington Tenders for the above project'were opened at the Wnloipal Offices on Tuesday,October 22,2013 at 2:15 p.m. A list of the bids received Is provided In the table below: • ._� �S��.�' .t�u _ �i: t�•s?1 ezF;,�`3- - a .>f ,� �,;t,�;..�._,� �w*.a t��� h',s� I. .,�. �r-`� �a SAF -h<i-x�.,:a�;_-- j�} !I°'•_'-•�d ❑� h� '1'5.N,� •Io•• .TF,'_.. 1 4 � 7 Fa'�' ',`z �1` 3 -''�}x�+.I `t)"i N a�jcF:�n1� ��^ .�T�''�`� :�.i,.F -�i-Y��� {4ii's�rFl(.•,�_1�1'��a7=1��d!d�i` Cite, �•;y��i=, =_I:lewh - ,�-S:�+"e✓Slt'?7r2ilP�. �yf;5 F�.. nrbh�'`.F71,'•,�_udAFulIP, Y, =='?F,ti,:1 cT7}'r�..FSS;`{:;riK ii;ii9�;�6'j Harvie Construction Inc, $5,021,969.55- .$4,522,439,1,9* WOODBRIDGE,Ontario Toronto Zenith Contracting Ltd. CONCORD,Ontario $5,228,856.91 $4,708,747,60 Eilrpa Construction &Materials Ltd, PICKERING Ontario $5,388,943,42 $4,852,910.47 Aecon Construction and Materials Ltd, TORONTO,Ontario $5,457,462,42 $4,914,613,94 Dagmar Construction Inc, MARKHAM,Ontario $5,609,492.71 $6,051,621.93 PCI_Construotors Canada[no. MISSISSAUCaA,Ontario $57885,603.63* $5,300,168,37* Esposito Bros,Construction Ltd. $6,928,153,59* $5,338,485.92' NOBLETON,Ontario' Soncin Construction Corporation CONCORD,Ontario $6,0347813.55 $57434,536.56 Crulkshank Construction MORRISSURG,Ontario $6,055,495.58 $5,453,161,39* Kapp Contracting Inc, r VAUGHAN Ontario $6,610,441.15 $5,967,409,66 Hard-Co Construction Ltd. WHITRY,•Ontario $6,918,681.11 $6,231,387,16 CUM-W Tender Mwdta'te•.TaoN%,Z6rWFVb%Dao 11-37 ! i I A farOM Page 2 4olober 3Q;21313 is (,¢, �,� t � � � r f. ,:;;r �; ��; .p p�' } �_� a:via , }�,,�� • �1'�� �!==gib' ,�'�:�I�(. ���.,.�E�z,; ,. . �- ••� .�1�5f L- �••���',il�r '•'si ,�=11�(e5i�t�el1,.V�, �i w!°• v6.-¢r�fii` <,•,:_• - .�a;t �'' :,��''�;4--��,-�€, �d l��j���I z �1" ,4 n I. qI;e+ r 1 , t'/i i., r4 4'• tr c( F3i j—�q J ,I�Yj� ,rlt ✓, I .'�,. ... 4 mi_ • c: ) lra,i9 ,.. x �+,;:r,:;,��._-:s.._.r..:_ .a `Lt9 as��_x: .�,at=u.$ � •��a� f,-.= ��Ir-alt,.._,�.i�•ltln•h slL�tf Dufferin Construction Company $7,060,760.87 $6,368,436.56 OAKVILLE,Ontario Facca Ino. Rt1SCOM,Ontario $7,360,125.05* $6,628,0201681 Clearwater Structures Inc. AJAX,Ontario $7,645,947.34" $6,795,359,30" Taloulallor)Error Tha'Municipality of Clarington's Purchasing Department(tho"Purchasing Department")reviewed all bids to confirm compliance with the Clarington Purchasing By-Law. All bids were deemed compliant ; by the Purchasing Department. Calculation errors were noted by Clarington on the bids received ' from Harvie Construction Inc.,PCL Constructors Canada Inc., Esposito Bros,Construction Ltd., Cruikshank Construction,Facca Inc.and Clearwater Structures Inc. The calculation errors did not affect the order of the bids as listed above,The values noted above represent the corrected amounts, Harvie Construction'Inc,(Harvie)is the lowest bidder. AECOM Canada Ltd.("AECOM")has reviewed the three lowest bids and confirmed the bid values noted above, As requested by the purchasing Department,references were checked for the low bidder and second tow bidder.The references provided by Harvie were contacted and Indicated that Harvle had not completed projects of similar scope,Specifically,none of the projects referenced Involved"Rail Related Works",On Friday October 26,2013,Clarington and AECOM staff met with Harvie staff to review'anomalies In their bid and request additional information demonstrating experience with"Rail Related Works". Harvie provided additional information that did not address all the bid anomalies or the Contract requirement for demonstrating experience on projects with"Rail Related Works". Bid anomalies of parilcular concern related to prices bid for Items A24, 131, B11, H2 and H4 that when compared to the average price bid for these Items by the other 13 bidders,seemed irregular, I; References were contacted for Toronto Zenith Contracting Ltd.,the second low bidder,and reference$stated that Toronto Zenith Contracting Ltd.has satisfactorily completed projects with"Rall .Related Works"of similar scope and value to this project Should funding be available for this project,and the Municipality not elect to proceed with awarding the Contract to Harvie Construction Inc,,we are not aware of any reason why the Municipality would not be entitled,in its sole discretion,to award the Contract to Toronto zenith Contracting Ino.in the amount of$4,708,747.60(In(,,lusive of Net HST)subject to all provisions of the Clarington Purchasing Bylaw being met j; • j C4`et3-26TcrkttA�uJ4clturuo�[cT�h•RkAE.000 j. i 11-38 ! AXOM Papa • Otiobsfa0.20i3 Bid Cheques or Cid Bonds shall be retained for Harvie Construction Inc.,Toronto Zenith Contracting Ltd,and Elirpa Construction&Materials Ltd. until the Contract has been executed, Should you have any questions regarding this matter,please contact the undersigned, Sincerely, ' ArCOM Ca aft Ltd. /� .01/ Will McCrae, P,Cng. Manager,Cobourg Office wiil.mcorae@aacom.com WM;cs end oo; Mr.Ron Albright,P,Eng.,Manager of Infrastructure and Capital Works,Municipality of Clarington(via e-mail) • i GL20f 3-26 T2nd3rAnxd 4etE2r•TaiuvlazudhPh�IJ..Ova 11-39 Munlclpallty of Clarinplon Green Road J CPR Oracle Separation and Groon Road Construction,Howmanville Cost Apportionment based on Second Lov,Aid-Toronto zenith Contracting October 30,2013 Contract No.CL2013-26 AECOM Project#60281486 irfunlclpallty of Ciadngton CPR Descrlptlon Total Green Road Grade 86116 Contribution Comments Se ration Project iDlAccounl Number 110.32-330.83421.7401 xxx-xxx-xxx Construction_Costs Contract C42013.2$ Total Part'N:Track Diversion $ 629.553.00 $ 438,517.65 $ 91,035.45 „—Total Part'B':Structure T- $2,587,251.00 $ 2.,191,663.35 $ 395,587.65 Total Part V;Track Reinstatement S 183,774.00 $ 141,417.90 $ 42,358.10 ' Total Part V.Green Road Civil>tibdce T y S 829,084,00 $ 829,084.00 $ - Total Part'E'-Electrical S 20,820.00 $ 20,820.00 $ — W_— Total Part?-Green Pork-PartilnoLot S 137,895.00 $ 137,895.00 $ Total Part'G'-Landscaping S 91030.00 $ 9.030.00 S ^ Sub-Total Construction(Excl,General Items) — $ 4,297,407.00 $ 3,768,427.80 $ 628,079.20 PART'H':General Items $ 329,900.00 $ 260.415.00 $ 49,485.00 Total Construction $4,627,307,00 $ 4,046,842.80 $ 678,404,20 —4 i AECOM Design Project Number:$0281486 Design,Tendering and Approvals ~—~Commencement to October 25,2013 A S 212,020.65 $ ~— 180,217.55 $ 31,803,10 Total Design,Tendodng and Approvals $ 212,020,65 $ 180,217.65 $ 31,803,10 Construction Administration;inspection and Materials Testing Construction Administration,Inspection and Mater atsTesting $ 370,184.66 $ 314,656.88 $ 55,527.68 Estimate Total Coitstruciton Administration,Inspection and Materials Teslin $ 370,184,66 $ 314,666,88 5 $6,527.66 OlhorCosls Rogers Fibreoptic Re!ocalion(Estimated) $ 10,000.00 $ 8,500.00 $ _ 1,500.00 Estimate ` Hydro Relocation $ 23,125.03 $ ^� 23,125.03 $ - Hydro oneEstimale Temporary Track diversion end Re nsiatement of Mainline 3 797,693.00 $ 677,954.05 $ 119,636.95 P.O.No.07898 P Environmental Soil investigation-GolderAssWales $ 3,400,00 $ 3,400.00 $ - P.O.Pending Flagging for Soils invasligation for Track Diversion T, $ 4,250.00 $ $.612.50 3 637.50 P.O.No.07800 Sell investigation for Track Diversion $ 26,500.00_ $ 22,525.00 $ 3,975.00 P.O.No.07833 CPR Pormil Fee and Re'vie,vof Design $ 691390.00 $ 75,981.60 $ 13,408.50 RO,No.07576 7 Confirmallonol_ProparlyBoundaryaLOPRIGreenRoad $ 5,380.00 $ 4,556.00 $ 804.00 P.O.No,07654 Flagging for Dural!on of Project(11 months) —T374.000.00 $ 3171900.00 $ 56.100.00 P.O.No.07957 _ S S $ Total Other Costs $ 1,333,010,03 5 1,137,654,08 $ i0e,063.95 P is Additional Project Costs 1.76%tlnrecoverabie HST(excl.contingencies) $ 115,159.09 $ 99,990.37 $ 15.168.72 ~�IS%Contingencies ilnd.1.76%unrecoverableH$T) $ 694,110.67 $ 607,336.32 S 86,772.35 +l_for Rounding j Total Estimated Project Cost $ 7,352,400.00 $ 6,388,600.00 $ 963,800.00 DudgetAmount $8,983,800.00 $ 8,000,000.00 $ 963,800.00 CPR Contribution as per Grade Separation Agreement Underl(Over)00getAmount $ 1,611,400.00 $ 11,611,400.00 0.00 Ali costs exclude H.S.T.except where indicated i' it i% i Clarington Engineering Services Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Government Committee I' Date of Meeting: April 18, 2016 Report Number: EGD-021-16 Resolution: File Number: By-law Number: Report Subject: Rickard Neighbourhood Park-Parking Lot Construction i Recommendations: 1. That Report EGD-021-16 be received; 2. That additional funding in the amount of$72,541 to construct a parking lot as part of Rickard Neighbourhood Park be added to Contract No. CL2015-14; and 3. That funding for the parking lot be drawn from unexpended capital in Foster Creek Neighbourhood Park 110-32-325-83317-7401 in the amount of$11,060, South Courtice Arena Parking Expansion'!10-32-325-83405-7401 in the amount of$31,000, and the Development Charges Park reserve fund in the amount of $30,481. ri I` i i i r i ii i 11-41 Municipality of Clarington Report EGD-021-16 Page 2 Report Overview The Kawartha Pine Ridge District School Board (KPRDSB) has decided not to purchase a property originally designated for an elementary school along the west side of Rickard Neighbourhood Park. This will result in a parking deficiency for the park. The purpose of this report is to recommend approval of expenditures to construct a parking lot at Rickard Neighbourhood Park. 1. Background Construction of Rickard Neighbourhood Park in the Foster Creek subdivision commenced in fall 2015 and is expected to be completed later this spring. The total project value approved by Council during the award of the tender was $560,193, including a 10% contingency allowance and net HST. Rickard Neighbourhood Park was designed in 2015 anticipating that the land along its west side would be developed as a KPRDSB elementary school. That land was designated as a school in the Neighbourhood Design Plan and on the approved Draft Plan for the subdivision. The KPRDSB was negotiating with the subdivision developer to acquire the site. When neighbourhood parks are located next to schools the municipality generally does not build a parking lot within the park because there is an opportunity to utilize the parking lot on the school site. This saves the municipality the capital and maintenance costs for a parking lot and does not take up green space within the park for a parking lot. Peak demand for parking at neighbourhood parks is generally in the evening when programmed sports are scheduled and when the school parking lot is not being used. Engineering Services was informed earlier this year that the KPRDSB has declined their option to purchase the site next to the park and have decided to acquire a school site further west in the Foster Creek Neighbourhood. The former school site will now be developed as residential. 2. Proposal Rickard Neighbourhood Park will have a full size soccer field, playground, and water play area. It is expected that people will drive to the park for programmed soccer league play and to use the water play area. A parking lot will be needed to minimize on-street parking. Rather than purchase additional land on the former school site for the proposed parking lot, Engineering Department staff have designed a 23 car lot located within the park along its south edge (attachment 1). The contractor building the park, Orin Contractors, has provided quote of$72,541 including net HST to construct the parking lot. Staff's estimate for the work was approx. $89,000 including net HST. Engineering Services is recommending that the work be done by the park contractor as a change order to Rickard Neighbourhood Park Contract No. CL2015-14 with financing from the following sources; 11-42 Municipality of Clarington Report EGD-XXX-16 Page 3 -$11,060 from Foster Creek,Neighbourhood Park 110-32-325-83317-7401 -$31,000 from South Courtice Arena Parking Expansion110-32-325-83405-7401 -$30,481 from the Development Charges Park reserve fund 3. Concurrence This report has been reviewed by Nancy Taylor, Director of Finance who concurs with the recommendations. 4. Conclusion A parking lot is required at Rickard Neighbourhood Park because it contains a full size soccer field that will be programed for league play, and a water play area. Both of these features will attract visitors who will drive to the park. A designated lot within the park is necessary to minimize parking on the streets surrounding the park. 5. Strategic Plan Application- Not applicable. r Submitted by: Reviewed by:of Anthony S. Cannella, C.E.T. Franklin Wu, Director of Engineering Services Chief Administrative Officer Staff Contact: Peter Windolf, Manager Park Development, 905-623-3379 ext. 2307 or pwindolf@clarington.net Attachments: Attachment 1 — Parking lot plan There are no interested parties to be notified of Council's decision. ASC/PW/nl 11-43 ow 4- o E v W Q Q. 0.3m GRAVEL m r SHOULDER AROUND PERIMETER OF kb p'' x 1¢L12�.-44 o PARKING LOT o� x OG x I 4 —I x>p X OG PRE CAST I o CURB (TYP.) F o 0 0 0 0 0 0 0 01027 0 0 0 0 0 0 0 0 0 I I ( I I 1 s D STRAW SA 39 t .0 5 ID 219. 0) UR OUNDI 9 I EXIS .CB + 103.00 102.20 INV. y9 101.45 06 I x 01 6. x p INV. x 102.95 x 102.58 INV. X I--- 0o 102.03 I :NV. 102. ,11 22 1' = 68•lu 10x64"� I x G x ' EX. LP PROP. 11m-4500 CSP—/ I --.--------------.--� T— __ 11 '"''_ __— 1— ---- --- GRADY DRIVE X I SITE ro ' NOTES 1.EGEBQ 1. IT IS THE RESPONSIBILITY OF THE CONTRACTOR TO INFORM THEMSELVES OF THE EXACT LOCATION OF,AND ASSUME ALL LIABILITY FOR DAMAGE TO ALL UTILITIES,SERVICES AND 107,64 PROPOSED ELEVAnGN STRUCTURES WHETHER ABOVE GROUND OR BELOW GRADE BEFORE COMMENCING THE WORK. s SUCH INFORMATION IS NOT NECESSARILY SHOWN ON THE DRAWING, AND WHERE SHOWN, THE ACCURACY CANNOT BE GUARANTEED. ;r + PROP.ASPHALT WALKWAY 2 ALL DISTURBED AREAS TO BE RESTORED TO EXISTING CONDITIONS OR BETTER TO THE SATISFACTION OF THE DIRECTOR OF ENGINEERING SERVICES. 3. CONTRACTOR SHALL APPLY FOR A ROAD OCCUPANCY PERMIT FROM THE MUNICIPALITY OF v PRO?ASPHALT CLARINGTON A MINIMUM OF 48 HOURS PRIOR TO START OF CONSTRUCTION. 4. PROPOSED PAVEMENT STRUCTURE FOR PARKING LOT TO CONSIST OF THE FOLLOWING: 3 40mm HL3 HOT MIX SURFACE COURSE 3 PRGP.GRAVEL SHOIADER 50mm HLB BASE COURSE RICKARDNf 300mm GRANULAR'A' NEIGHBOURHOOD PARK 5. ENTRANCE TO BE CONSTRUCTED IN ACCORDANCE WITH OPSD 350.010. PARKING LOT 6. ASPHALT WALKWAY TO CONSIST OF THE FOLLOWING: 50mm HL3 HOT MIX 200mm GRANULAR A' d' T T r Clarftwn Engineering Services Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Government Committee Date of Meeting: April 18, 2016 j: Report Number: EGD-022-16 File Number: By-law Number: Report Subject: Update for the Environmental Assessment for Highway 401 Improvements from Courtice Road to the Region of Durham L' Boundary (East Townline Road) I .Recommendations: r 1. That Report EGD-022-16 be received; 2. That Council direct staff to write to the Minister of the Environment and Climate Change to rescind the Municipality of Clarington's request for a Part II Order for the Transportation Environmental Study Report for the Highway 401 Improvements from Courtice Road to the Region of Durham Boundary (East Townline Road); and 3. That all interested parties be notified of Council's decision. i I' j L i' r 11-45 Municipality of Clarington Report EGD-022-16 Page 2 Report Overview In January of 2014 the Ministry of Transportation completed their Transportation Environmental Study Report for the Highway 401 Improvements from Courtice Road to the Region of Durham Boundary (East Townline Road). In February, 2014 Clarington Council, passed a resolution which captured concerns that the EA Study Report did not adequately address long term transportation network considerations. At that time staff were authorized to request a Part II Order to "elevate or bump-up the EA. Specifically it was felt that we needed a new interchange at Lamb's Road as well as a more fulsome review of the functional, operational and safety issues with the Liberty Street and Bennett Road interchanges. The Ministry of Transportation has been working closely with staff since 2014 and have now provided us with written assurance that while their current focus is on immediate rehabilitation strategies these do not affect our long-term vision for the corridor, nor Clarington's Official Plan or the Provincial Growth Plan. Operational, functional and safety issues have been addressed to our satisfaction through our discussions and we now feel comfortable recommending that Council rescind the Part II Order request. 1 . Background 1.1. Throughout the Environmental Assessment the Municipality of Clarington and the Region of Durham had stated they had concerns that a future Lambs Road interchange was not included as an option in the Environmental Assessment. As a result of these and other concerns, Council, through resolution #C-054-14 (Attachment 1), authorized staff to request a Part II Order (Bump-up) of the Study. Clarington staff included the Part II Order request as part of their detailed comments for the Environmental Assessment on February 10, 2014 (Attachment 2). Throughout the process the Ministry of Transportation had noted that the "focus of this study was to identify the immediate rehabilitation strategy for this section of Highway 401 and to outline needed improvements to capacity and operations to affected interchanges to support the long-term vision of the corridor." On November 17, 2015 Clarington Staff met with the Ministry of Transportation's Regional Director and other Ministry staff to discuss our concerns and to look at ways that we might be able to move forward with this project. During this meeting staff were provided with assurances that the Environmental Assessment included documentation acknowledging the potential for a future interchange at Lambs Road and that this Environmental Assessment process does not preclude the town or any other interested party from pursuing a future Class Environmental Assessment for an interchange at this location. Further to this meeting Clarington received a letter on December 15, 2015 from the Ministry's Regional Director confirming the discussion at the meeting (Attachment 3). In addition to the Lambs Road interchange we also discussed our concerns regarding the Liberty Street and Bennett Road interchange designs, with particular focus being on the possibility of increased flooding impacts at Liberty Street. Together, Ministry of Transportation, Central Lake Ontario Conservation Authority 11 -46 Municipality of Clarington Report EGD-022-16 Page 3 and Municipality of Clarington Staff worked through the flood modelling used for the Soper Creek crossing of Highway 401 and discovered a data error in the model. In correcting this error we were able to significantly reduce the forecasted flood levels on Liberty Street such that our concerns were addressed. Clarington will be requesting that through the detailed design process the Ministry work with Clarington and Central Lake Ontario Conservation staff to correct existing flood modelling levels affected by the model correction. L 2. Completion of the Environmental Assessment 2.1 With the Part II Order removed the Ministry of Transportation can finalize the Environmental Assessment. What this means is that with the study completed the Ministry of Transportation can start to consider programming improvements within the corridor which up to this point they were unable to do with the Environmental Assessment final report not filed. No specific projects have been identified at this point but the completion of the study will ensure that consideration will be given to this section of the Highway 401 corridor. 3. Concurrence i Our Director of Planning Services has reviewed this report and concurs with our recommendations. 4. Conclusion Considering that the Ministry of Transportation have provided staff with assurances that there will be no encumbrances with proceeding with an Environmental Assessment for an interchange at Lambs Road and concerns over flooding at Liberty Street have been addressed it is recommended that that staff write the Ministry of the Environment and Climate Change to rescind the Part II Order request. This will allow the Ministry of Transportation to complete their Environmental Assessment for the Highway 401 and permit the Ministry to start to consider programming infrastructure improvements within the corridor. 5. Strategic Plan. Application Infrastructure. I' i Submitted by: 2f�'`" �— Reviewed --� Anthony S. Cannella, C.E.T. Franklin Wu, Director of Engineering Services Chief Administrative Officer r' i; I 11-47 i Municipality of Clarington Report EGD-022-16 Page 4 Staff Contact: Ron Albright, Assistant Director of Engineering Services, 905-623-3379 ext. 2305 or ralbright@clarington.net Attachments: Attachment 1 — Council Resolution #C-054-14 Attachment 2 — Clarington Letter to Ministry of the Environment and Climate Change, February 10, 2014 Attachment 3 — Letter from Ministry of Transportation, December 15, 2015 The following is a list of the interested parties to be notified of Council's decision: The Honourable Glen Murray, M.P.P., Minister of the Environment and Climate Change Granville Anderson, M.P.P. - Durham The Ministry of Transportation Ontario The Region of Durham The Central Lake Ontario Conservation Authority Clarington Board of Trade ASC/ra/jb 11-48 ATTACHMENT 1 EGD-022-16 Council Meeting Minutes - 15 - Resolution 15 -Resolution #C-052714 was then put to a vote and CARRIED ON THE FOLLOWING RECORDED VOTE: Council Member Yes No .Declaration of Absent Pecuniary Interest Councillor Trail[ ✓ Councillor Woo ✓ Councillor Hooper -Councillor Neal ✓ Councillor Novak ✓ Councillor Partner Mayor Foster ✓ Resolution #C-053-14 Moved by Councillor Woo, seconded by Councillor Traill I THAT the Rules of Procedure be suspended to allow for the introduction of a motion regarding the Highway 4.01 Preliminary Design and Class Environmental Assessment Study. I "CARRIED" (Required 3/vote) _ Resolution #C-054-14 Moved by Councillor Woo, seconded by Councillor Hooper WHEREAS the Ministry of Transportation has undertaken a Preliminary Design and Class Environmental Assessment Study for the rehabilitation and ultimate widening of Highway 401 from Courtice Road to East Townline Road-, AND WHEREAS the Notice of Study Completion and Transportation Environmental Study Report Submissionwas issued on January 6, 2014 for review, with comments and requests fora Part II Order to elevate the EA Study to be submitted to the Minister of the Environment by Monday, February 10, 2014; AND WHEREAS the EA Study Report does not adequately address long term transportation network considerations, including the construction of a new interchange at Lamb's Road as an alternative to address the functional, operational and safety issues with the Liberty Street and Bennett Road interchanges, although Clarington and Durham Staff and Councils have clearly and consistently requested that these issues be analyzed and considered in the EA Study; 11-49 Council Meeting Minutes - 16 - January27, 2014 AND WHEREAS the EA Study documents publicly available do not include the information or analysis necessary to validate the recommended improvements to the Liberty Street and Bennett Road interchanges, although the Principles for a Class B EA Study require "alternatives" to be considered and the evaluation process to be traceable, replicable and understandable; AND WHEREAS Clarington Council in May 2012,-requested the Ministry of Transportation to include an interchange at Lambs Road in the Highway 401 Improvement Study; AND WHEREAS the Council of the Region of Durham in April 2013, authorized Regional Staff to request a Part 11 Order to elevate the EA study if the issue of the new interchange at Lambs Road was not addressed in a satisfactory manner; NOW THEREFORE BE IT RESOLVED THAT-Municipal Staff, as part of their detailed comments on the Highway 401 Preliminary Design and Class Environmental Assessment Study, be authorized to request a.Part 11 Order to elevate or"bump-up" the EA to ensure that additional alternatives to address the functional, operational and safety issues at Liberty Street and Bennett Road, including a new interchange at Lambs Road, are properly considered; AND THAT this.resolution be circulated to Durham Region, MPP John O'Toole, and Clarington Board of Trade. "CARRIED" CONFIRMING BY-LAW Resolution #C-055-14 Moved by Councillor Hooper, seconded by Councillor Neal THAT leave be granted to introduce By-law 2014-012, being a by-law to confirm the proceedings of the Council of the Municipality of Clarington at a regular meeting held on the 27th day of January, 2014;-and THAT the said by-law be approved. "CARRIED" 11-50 ATTACHMENT 2 ® EGD-022-16 (;1aringtoll . Leading the Way February 10, 2014 The Honourable Jim Bradley, M.P.P. Minister of the Environment Ferguson Block, 11th Floor 77 Wellesley Street W. Toronto, ON M7A 2T5 (e-mail: minister.moe@ontario.ca) . L. Dear Mr. Bradley: • i. RE: Request for Part II Order-Transportation Environmental Study Report(TESR) Highway 401 Improvements From Courtice Road To The Durham Regional Boundary(East Townline Road) W.O. 06-20006'Preliminary Design and Class Environmental Assessment Study URS Canada Inc. was retained by the Ontario Ministry of Transportation (MTO) to undertake a Preliminary Design and Class Environmental Assessment Study for the rehabilitation and ultimate-widening requirements for the section of Highway 401 from Courtice Road to the Durham Regional Boundary (East Townline Road). The project limits are located in the Municipality of Clarington, Region of Durham and Municipality of Port Hope, Northumberland County. The study followed the approved planning process for Group "B" projects under the Class Environmental Assessment for Provincial Transportation Facilities (2000) (Class EA). i The Ministry of Transportation has released the Transportation Environmental Study Report(TESR)'for the project for public review and comment: On January 27, 2014, the Council of the Municipality of Clarington adopted Resolution #C54-14 as follows: "Whereas the Ministry of Transportation has undertaken a Preliminary Design and Class Environmental Assessment Study for the rehabilitation and ultimate widening r of Highway 401 from Courtice Road to East Townline Road; r And whereas the Notice of Study Completion and Transportation Environmental Study Report Submission was issued on January 6, 2014 for review, with comments i i CORPORATION OF THE MUNICIPALITY OF CLARINGTON 11-51 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO LIC 3A6 T905-623-3379 Page 2 Request for Part 11 Order - Transportation Environmental Study Report(TESR) Highway 401.Improvements From Courtice Road To The Durham Regional Boundary (East Townline Road) W.O. 06-20006 Preliminary Design and Class Environmental Assessment Study and requests for a Part II Order to elevate the EA Study to be submitted to the Minister of the Environment by Monday, February 10, 2014; And whereas the EA Study Report does not adequately address long term transportation network considerations, including the construction of a new interchange at Lamb's Road as an alternative to address the functional, operational and safety issues with the Liberty Street and Bennett Road interchanges, although Clarington and Durham Staff and Councils have.clearly and consistently requested that these issues be analyzed and considered in the EA Study;. And whereas the EA Study documents publicly available do not include the information or analysis necessary to validate the recommended improvements to the, Liberty Street and Bennett Road interchanges, although the Principles for a Class B EA Study require "alternatives"to be considered and the evaluation-process to be -traceable,.replicable and understandable; And whereas Clarington Council in May 2012, requested the Ministry of Transportation to include an interchange at Lambs Road in the Highway 401 Improvement Study; And whereas the Council of the Region of Durham in April 2013, authorized Regional Staff to request a Part II Order to elevate the EA study if the issue of the new interchange at Lambs Road was not addressed in a satisfactory manner; Now therefore be it resolved that Municipal Staff, as part of their detailed comments on the Highway 401 Preliminary Design and Class Environmental Assessment Study, be authorized to request a Part II Order to elevate or"bump-up" the EA to ensure that additional alternatives to address the functional, operational and safety issues at Liberty-Street and Bennett Road, including a new interchange at Lambs Road, are properly considered; And that this resolution be circulated to Durham Region, MPP John O'Toole, Clarington Board of Trade." 11-52 i Page 3 Request for Part 11.0rder -Transportation Environmental Study*Report(TESR) Highway 401 Improvements From Courtice Road To The Durham Regional Boundary (East Townline Road) W.O.-06-20006 Preliminary Design and Class Environmental Assessment Study The Municipality's comments on the Preliminary Design and Class Environmental Assessment Study for the Highway 401 Improvements Study have consistently requested r MTO and URS to consider a new interchange.at Lamb's Road, as designated in both the Durham Region and Clarington Official Plans, as an alternative to rehabilitating the Liberty Street interchange and improving the Bennett Road interchange. Our review of,the TESR for the project indicates that the Study Report does not address r the Municipality's concerns with the Liberty Street and Bennett Road interchanges, and h does not include a new interchange at Lamb's Road as an alternative to address these issues. These concerns have been provided to MTO and URS, as indicated by Attachment No. 1 to this letter. On behalf of the Municipality of Clarington, I therefore respectfully request that you make a Part II Order for the Highway 401 Improvements EA Study to permit the preparation of an an individual Environment Assessment so that additional alternatives to address the functional, operational and public safety issues at the Liberty Street and Bennett Road interchanges, including a new interchange at Lamb's Road, are thoroughly examined. f Sincerely, r! k /V L7V ---A.S. Cannella, C.E.T. .Director of Engineering Services ASC/jb Encl: 2 i Cc: Mr. L. Lee, P. Eng, Ministry of Transportation Mr. T. Sorochinsky, P. Eng:, URS Canada Inc. Environmental Assessment and Approvals Branch, Ministry of the Environment Mayor and Members of Clarington Council I Mr. F. Wu, CAO, Municipality of Clarington Mr. C. Curtis, P. Eng., MBA, Region of Durham Mr. D. Crome, Director of Planning Services, Municipality of Clarington Mr. J. O'Toole, MPP, Durham 11-53 r PRELIMINARY Information added by Municipality of Clarington to show existing flood levels. Based on information provided Reach Hwersta ProRle WS.EIev i b CLOCA ne•::r,,.6875?f` 76.74, y SMI 68257815year 77.2G PVI STA:9+938.74 'st i3�;a;a•1, 6B2 9J812sycirt;;s 7Hi05� PVI ELEV:78.06 snnl;; ;u 6a2 7B3 3oo.yeer_..=er}',7e:791 PVISTA:9+831.58 K:12.00 PVI ELEV:82.88 LVC:17.95 K25.00 HIGH PT STA:10+192.29 mN rn. LVC:97.48 '�`:r ^ LOW PT STA:10+008.63 HIGH PT ELEV:80.18 N ^ PVI STA:10+17255 m M w iL LOW PT ELEV.76.77 PVI ELDP.80.58 rn cp m v PVI STA:10+006.15 o�'o o m w b;m cn K:25.00 r .. v°'c� PVI ELEV:76.04 v rn v• m w K:18.00 LVC:96. 4 U m v W' LVC:103.19 o N o 0 86 m rn d c r N m• 86 aj 84 -0:6)°q In. �._. _ v' 84 CD .EX_IST_WG PROFlLE _ `. -.,�..,.�_..t..._-'I ;._. -�- Lu-:--'r __. .m_; _ .. ' �j .. -• - 82 80 so s .. .... :. --i• :_ '0�,_ � I — —_— .23300, ., •(-•••H.P. --./_. 78 � AENI RO i _I_. /. i i i.P._ 78 76 - - Reach RWerSte Profile W.S.Elev 76 fML'• L;a;•.7�8[-079Ht2ig6iRh;sie'+�_'79t411 J Q ,•-•I?'iZ-;--. .�_ ` .. ..-BRIDGE SITES21�162i!• Z-? . ' .. SM3 748.07985yeu 80.07 "� 74 74 ... �~;. M X.ev�.7.18A798.25.Yrarvt'CPJ�'✓x0:831 �Iw—iiW—I I •Q ._. .. .. ....__ _ � y -W•W-� � REPLACE BRIDGES _ 72 X SI iL+. ':.:748 0798S100tyea;" ?.al oal .�z w w Z 0 72 .. ILL W.: , .. . . a_yy' 70 :�: .. .. ° i x d, g a ca fJ 70 g 68 68 L=225.41m L=169.40m L=160.96m m r. mr. coo [V mrn mtn mo c� co o� m m m O O N m r: m m r- V f• cD N LQG? O o o o o co o r- or-_ r- n m r- n o ti r- 9+731 9+800 9+900 10+000 10+100 10+200 10+287 n� • 1 �tTf�C10 HIGHWAY 401 IMPROVEMENTS KEY MAP e• i t HIGHWAY 401 a HORIZONTAL SCALE PLATE e$ MW.W >e°n PRELIIvDNARY DESIGN I ► 1 RECONDvIENDED PROFILE ' ' ' '' ' ' = COURTICE ROAD TO DURHAM BOUNDARY t� i ° ! LIBERTY STREET VERTICAL SCALE 2 9umW.O. 06-20006 M `t t t I°i ai • I ATTACHMENT 3 EGD-022-16 Ministry of Transportation Ministere des Transports ��i Regional Director's Once Bureau du directeur regional . �►' l Central Region Region du Centre 2nd Floor,Bldg,D Edifice D, Mage Ontario 159 Sir William Hearst Avenue 159,avenuee Sir William Hearst Toronto,Ontario M3M 1,18 Toronto ON M3M 1,18 Tel(416)235-5400 T61.:416 235.5400 Fax(416)235-5266 Te1ec.;416 235-5266 December 15, 2015 Mr. A.S. Cannella, C.E.T. Director of Engineering Services Municipality of Clarington 40 Temperance Street Bowmanville, ON L1 C 3A6 Dear Mr. Cannella: Thank you for our November 17, 2015 meeting and sharing with us the details of Clarington's concerns regarding the Environmental Assessment (EA) study for rehabilitation improvements and long-term corridor strategy along Highway 401 from Cou.rtice Road to East Townline Road. j i The focus of this study is to identify the immediate rehabilitation strategy for this section of Highway 401 and to outline needed improvements to capacity and operations to affected interchanges to support a long-term vision for the corridor, The.ministry has accounted for the town's Official Plan and Provincial Growth Plan details for the area in the traffic projections to the year 2031, The study has shown that capacity and operational needs of this section of Highway 401 within Clarington would be sufficiently addressed by improving the existing infrastructure, The ministry acknowledges the town's*interest to implement a new Lambs Road interchange along the Highway 401 corridor. This interest has been captured and clearly documented in the MTO EA study. The ministry's proposed plans and EA process does not preclude the town, or other interested parties, from pursuing a future Class EA to examine and demonstrate the need and justification for this new infrastructure. Hence this provides the town or other interested parties, the flexibility to proceed with studying infrastructure improvements that impact the Highway 401 corridor. The ministry will be an approving authority in the study. j At our meeting you raised the consideration of the ministry contributing funding towards various town identified improvements impacting Highway 401, The ministry is open to discussing the financial considerations around identified improvements, but please be. aware this will be done on a case-by-case basis and that there needs to be a clearly demonstrated benefit to the ministry to be considered. In addition, funding considerations will also be dependent on provincial priorities and the ministry's funding resources and budget allocations at the time. i _/2 11-5 i I trust that our meeting and the details captured in this letter provides you the level of comfort and satisfaction to know that the ministry's EA does provide the town the flexibility to address and plan for future growth and development needs. It also does not preclude opportunities for the Town, as a proponent, to study and pursue improvements to the area along the Highway 401 corridor. Thank you for meeting with us and we look forward to continue working with you. Sincer I-- / � I Peter Verok, P.Eng. Regional Director i i c: R. Albright, Assistant Director, Engieering Services, Municipality of Clarington J. White B. Stephenson M. Sit L. Lee A. Di Sabatino .I I E I 11-56 pfd Community Services Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Government Committee Date of Meeting: April 18, 2016 Report Number: CSD-007-16 Resolution: File Number: N/A By-law Number: Report Subject: 2016 Community Grant'Requests j Recommendations: 1 . That Report CSD-007-16 be received; 2. That Council consider all submitted grant requests; and 3. That all interested parties listed in Report CSD-007-16 and any delegations be advised of Council's decision. l 1 h, i 14-1 Municipality of Clarington Report CSD-007-16 Page 2 Report Overview The purpose of this report is to provide Council with a summary of the 2016 Community Grant applicants in order to make decisions about awarding funding. 1 , Background The Community Grant Program is an opportunity for Council to acknowledge the contributions made by local community and volunteer organizations to the quality of life for Clarington residents. The Program is intended to provide financial assistance to registered (federal or provincial) not-for-profits, local Boards of the Municipality or local volunteer community organizations that deliver programs or services that are not the responsibility of another level of government (municipal, regional, provincial or federal) to the residents of Clarington. Funds are awarded by Council through an application process on an annual basis. The Community Grant Policy (Attachment 1) outlines the purpose, eligibility criteria and funding categories of the program. Applications are reviewed to ensure they meet the funding criteria and fall within.the defined funding categories. For 2016 there is $60,000 available for allocation under this Program. Individual allocations through the Community Grant Program may not exceed $5,000.00 per request. In 2015, Council allocated $55,500.00 to 36 organizations (Reports CSD-004-15, CSD- 010-15 and CSD-011-15). The 2016 Community Grant information meeting was held on January 13, 2016 and was attended by 21 individuals representing 17 community organizations. The Community Services Department invited organizations to this meeting to introduce the upcoming grant program and walk them through the application process. This also provided an opportunity for staff to address any specific questions or concerns applicants may have had with their application. Additionally, an advertisement was placed in all local papers and on the municipal website and social media announcing the program and deadline information. For 2016, a total of 40 grant applications totalling $119,874.35 have been received for review and consideration. 14-2 Municipality of Clarington Report CSD-007-16 Page 3 2. Proposal 2.1. Application Process All applications-received have been recorded in the 2016 Master List of Grant Applicants (Attachment 2), providing Council with an overview of applicants requesting funding. Each application is also presented on a summary sheet numbered from 16-01 through 16-40. The summaries provide a snapshot of the programs and services provided by the organizations, the intended use of the Community Grant funding and a two-year financial summary of each organization to assist Council in their decision making for the awarding of funding (Attachment 3). Organizations who submitted incomplete applications were contacted and staff worked with them to provide as much of the outstanding information as possible. 2.2. First Time Applicants The Durham East 4-H Club (applicant 16-13) delivers quality, innovative and sustainable leadership and life skills programs for youth and volunteers within a "Learn to Do by Doing experience" which benefits the citizens.and communities in which they live. They are applying for funds to support the development of resources, to create and deliver inclusive and diverse programming, to support marketing efforts to expand community awareness, engagement and participation. } The Orono Santa Claus Parade (applicant 16-21) aims to provide a Santa Claus Parade for the families within Orono and the surrounding community. They are applying for funds to assist with covering expenses associated with the event such as the costs of various bands hired for the parade. This event received funding through a sponsorship in 2015 in the amount of$300.00. . The Polish Heritage Youth Group (applicant 16-25) formed in October 2015 and aims to preserve Polish Heritage and traditions within the Municipality of Clarington and promote Clarington internationally. They are applying for funds to assist in sending 20 youth members to Poland to interact with other international youth and to promote and give presentations on the Municipality of Clarington. Through their presentations, the youth will highlight attracting new investment, physician recruitment and tourism. The funds j will support the cost of airline tickets, accommodations, food and event fees for the youth which are estimated to cost $3,450.00 per youth. The Durham Youth Council (applicant 16-30) aims to engage youth in their communities and in the democratic process. The Youth Council's 14 Councillors from across Durham Region represent young people when decisions that will affect the future of the Region are being made. They are applying for funds to pursue community engagement i 14-3 Municipality of Clarington Report CSD-007-16 Page 4 activities, cover administrative expenses, develop promotional material and manage their website. Boys and Girls Club of Durham (applicant 16-32) provides a safe, supportive place where all children and youth can experience new opportunities, build positive relationships and develop confidence and skills for life. The Club provides services for 1,200 children and youth in Durham Region; 15% are Clarington residents (180 people). The Boys and Girls Club of Durham offers after-school programs in Clarington at three locations: John M. James Public School (Bowmanville), Harold Longworth Public School (Bowmanville) and Newcastle & District Recreation Complex (Newcastle). Through these programs which operate weekdays throughout the school year, children receive a healthy snack, help with their homework and participate in physical exercise. Currently the Boys and Girls Club of Durham has a waitlist in Clarington. They are applying for funds to assist with hiring additional part-time staff in order to accommodate more children off the waitlist. The Animal Guardian Society (applicant 16-33) serves and protects the animal citizens of our community. Their mission is to never see any animal abused, abandoned or left unwanted. They provide medical care and training to the animals in their care. They _assist individuals on fixed / low income with veterinary costs such as the spay and neuter of dogs. The Animal Guardian Society relies heavily on the generosity of animal lovers and the fundraising efforts of their volunteers. They are applying for funds to assist in covering medical expenses for the animals in their care. The Bowmanville Tennis Club (applicant 16-34) is'a summer outdoor club with two tennis courts. They are dedicated to providing quality facilities, programs and instruction at affordable prices. The Bowmanville Tennis Club provides and promotes a friendly and fun atmosphere. They provide lessons, camp and special events for all ages. They are applying for funds to assist in covering some of their operating costs which include annual taxes and lease payments of approximately $7,000.00. As well, the Club hopes the funds will contribute to the resurfacing of the courts which occurs approximately every five years at a cost of$20,000.00. The Durham Synchro Club (applicant 16-37) provides a motivating atmosphere that. inspires swimmers to achieve their maximum potential through discipline, skill building, teamwork and perseverance. They currently have 50 registered members in the Club, nine of which are Clarington residents. The Durham Synchro Club holds their practices and events throughout Durham Region at specific facilities as they require a certain pool depth. They are applying for funds to support their competitive and Athletes with Disabilities programs by offering additional mentoring for their coaches and a dryland program offered in Bowmanville which will focus on synchro specific stretching, flexing and strength to complement the Club's routines in the water. 14-4 Municipality of Clarington Report CSD-007-16 Page 5 2.3. Late Applications The 2016 Community Grant Program closed on Friday, February 26, 2016 at 11:59pm. Following the close of the application period, the Community Services Department did receive two late applications from the Bowmanville Figure Skating' Club (applicant 16-39) and the Hampton Community Association (application 16-40) which have been included should Council wish to consider them at this time. 2.4. Comments The Orono Agricultural Society (applicant 16-12) received $5,000.00 in 2014 and 2015 through the sponsorship program to host an annual fireworks show held at the Garnet B. Rickard Recreation Complex to celebrate Canada Day. On March 29, 2016, through resolution #GGC-187-16, Council approved: "That $5,000.00 from the 2016 Community Event Sponsorship account be transferred to the 2016 Community Services Department, Community Development section budget to be applied only to the assistance of funding a Canada Day celebration event located at the Garnet B. Rickard Recreation Complex." The application by the Orono Agricultural Society does not need to be awarded a grant at this time as funds will be provided for the Canada Day event at the G.B. Rickard Complex through the Community Services Department budget. The Community Grant Program in Clarington ensures citizen involvement in recreational / leisure, civic, social an.d community hall boards enhancing community well-being. Each application is on file with the Community Services Department and will be made available during grant discussions, should further details of a particular application be required. j In order to assist groups with the completion of their financial statements and balance sheets (as required) for the purposes of the Community Grant Program, Community Services Department staff and Finance Department staff presented and reviewed the application form in detail at the information meeting this January. As well, throughout the application period, staff from both departments offered assistance over the phone, via email and in person to the groups. 3. Concurrence Not Applicable 14-5 Municipality of Clarington Report CSD-007-16 Page 6 4. Conclusion The Community Grant Program is intended to provide financial assistance for not-for- profit, volunteer community organizations providing programs and services within the Municipality of Clarington. This program has proven to be an excellent vehicle to acknowledge and support the efforts of our local volunteer community and not-for-profit agencies that provide services which benefit the community in general. 5. Strategic Plan Application The recommendations contained in this report conform to the Strategic Plan. Submitted by: � Reviewed b :� ' -dseph P. Caruana, Franklin Wu, Director of Community Services Chief Administrative Officer Staff Contact: Sharon Meredith, Manager of Recreation, - 905-623-3379 ext. 2504 or smeredith@clarington.net Attachments: Attachment 1 — Community Grant Policy Attachment 2 — Master List of Grant Applicants Attachment 3 — Community Grant Requests Individual Summary Sheets List of interested parties to be notified of Council's decision is on file in the Community Services Department. JPC/SM 14-6 - Attachment 1 to CSD-007-16 ciffboon 2016 Clarington Community Grant Application The Municipality of Clarington has in the past provided the opportunity for community groups and organizations that provide direct services or programs to residents of the municipality, to apply for financial assistance. Attached is the 2016 Community Grant Program and Application Form which outlines the objective, criteria, categories and the funding formula. The Community Grant Application can also be completed on line at www.clarinclton.net/grants and submitted directly to grants .clarington.net. We encourage you to take advantage of this option. You require Adobe Acrobat (available at http://get.adobe.com/readers If you have any problems/questions with the:onlme form,:please call.the Community Deyeloprrient Goordmatot at 905=435 1061 ext 226` Community Grant applications can also be printed and submitted to: Municipal Administrative Centre ATTN: Community Services Department— Community Grant'Program 40 Temperance Street Bowmanville, Ontario L1 C 3A6 Any questions regarding the Community Grant Program may be directed to: Erica Mittag, 4 Community Development Coordinator emittag(a--)clarington.net or (905) 435-1061 ext 226 All applications must be completed fully and legibly to be considered for funding. Deadline for submissions is February 26, 2016 C 14-7 C1 COMMUNITY GRANT PROGRAM 1. PURPOSE: The Municipality of Clarington acknowledges the efforts of our local volunteer community and believes that many services or projects are best provided through the volunteer efforts of local community organizations. _Community Grant funding demonstrates Council's commitment to working with community organizations without eroding their strength and independence and encourages organizations to work toward financial self-sufficiency.-The Community Grant Program provides financial assistance to not-for-profit, volunteer community organizations to provide direct programs or services to the benefit of the residents of Clarington. This program establishes eligibility requirements and the application process. Eligible organizations can receive funding for one (1) successful grant application per year for a maximum of$5000.00. Applicants are further encouraged to pursue other opportunities for financial support, however, must not receive any other funding from the Municipality of Clarington. Organizations must be and must remain,in good financial standing with the Municipality of Clarington. 2. ELIGIBILTY CRITERIA: The following are eligible to apply to the Community Grant Program: Registered (Federal or Provincial) Not-for-Profit, or a local Board of the Municipality delivering programs or services that are not the responsibility of another level of government (Municipal, Regional, Provincial or Federal) to the residents of Clarington. • Local volunteer community organizations with a duly elected executive that hold an Annual General Meeting, maintain a constitution and by-laws, delivering programs or services that are not the responsibility of another level of government (Municipal, Regional, Provincial or Federal) to the residents of Clarington. • Organizations must be non-profit, non-political and non-religious in nature. • Organizations that make donations or charitable contributions are ineligible. • Community Grant applications must be approved by the organization.at a meeting of.the executive and those meeting minutes are to be included with the application. i ' r C1 3. INTENT OF COMMUNITY GRANT: Community Grants may be provided to eligible applicants as defined above to fund: • General operating and capital expenses (with the exception of Hall Boards who may only apply for general operating) up to.a $5,000 maximum; • Programs or services generally which occur within municipal boundaries which benefit the residents of Clarington; • Programs or services which address a community need or contribute to the positive image of the municipality; • These funds are not-to be used for debt repayment. 4. FUNDING CATEGORIES: 1) Recreation/Leisure • is defined as those organizations offering athletic or leisure opportunities not offered by the Municipality 2) Civic • is defined as those organizations providing activities or services promoting the Municipality of Clarington which could be expected to bring economic and/or public relations benefit to the Municipality 3) Social • is defined as those organizations offering a specific service (other than recreatiori/leisure) to residents of the Municipality, which is not considered to be the responsibility of another level of government 4) Boards of Council and Hall Boards • is defined as a group of individuals who may be appointed by Council or ici who are a community group who manage and maintain a municipally y owned facility - r (Please.note; grants to Boards of Council and Hall Boards will be considered for operational expenses only. Capital requests_must-be referred to the Operations Department for consideration during the annual municipal budget process) 14-9 Claringon 5. COMMUNITY GRANT PROCESS: 1. Applications are available from the Municipality of Clarington website, www.clarington.net , from the Municipal Administrative Centre.or most Community Services Department recreation facilities as of mid- January of each year. 2. All requests for funding must be accompanied by a fully completed "Community Grant Application" and forwarded to the Community Services Department. Applications must be legible, completed in full, signed and include all required documentation. 3. Submission deadline for.completed applications Friday February 26, 2016. 4. Successful applicants will be required to acknowledge the financial support of the Municipality of Clarington in all advertising and promotion related to the programs or services for which the Community Grant was approved. Applicants.are encouraged to complete the Community Grant Application online and submit directly to arantsCcDclarington.net Applications may also be submitted to: Municipal Administrative Centre ATTN: Community Services Department- Community Grant Program 40 Temperance Street Bowmanville, Ontario Ll C 3A6 All inquiries may be directed to: Erica'Mittag Community Development Coordinator emittag(cDclarington.net (905) 435-1061 ext.226 14-10 i Community Grant Application Form 1. ORGANIZATION /ASSOCIATION Organization Name Telephone # Address City/Town Province Postal Code Contact.lnformation Name Email Address Telephone # i 2. ORGANIZATION INFORMATION Mission Statement: j i . i Officers`for current Year: i` Position Name Contact Information President (home#): (business#): (email): Secretary (home#): (business#): (email): Treasurer (home#): (business#): (email): 14-11 2. ORGANIZATION INFORMATION (cont d) Ciffh 14off Date of 2016 Annual Meeting: DD Month YYW Is your Organization incorporated as a Yes ❑ No ❑ non-profit? If yes, is the incorporation Provincial or Federal? Provincial ❑ Federal ❑ If Yes, please provide Not for Profit Incorporation Number: If Yes, please provide date of incorporation: DD Month YYYY Is your Organization based within the Municipality of,Clarington? Yes ❑ No ❑ Is your Organization based within the Region of Durham? . Yes ❑ No ❑ What is the total program registration or association membership in'your Organization? What percentage of your registration or membership are Clarington residents? What funding category does your ❑ Recreation & Leisure Organization fall into? ❑ Civic ❑ Social ❑ Boards of Council / Hall Boards List the primary programs_/services provided by your Organization that benefit Clarington residents: Program/Service#1: . Program/Service#2: Program/Service#3: 14-12 3. FUNDING REQUEST INFORMATION: Clarington Funding.'Am ounf Requested 2016 Request (insert dollar figure) ' 2015 Received (insert dollar figure) Briefly describe what.the requested funds will be used for(50=100 words) s t` lndicafe hove the reques#ed.funds,'wiII'be spent Successful organizations may be required o supply'eyidence that the=funds were spep as Adscribed Include ttemiizd cost estimates for each aspect of the project/ac#ivl#y the funds will support (program supplies,wages/ honoraria, software, a#c) i Item Cost i j r: 14-13 . Cla rft mi i INSTRUCTIONS FOR USING THE STATEMENT OF ESTIMATED REVENUES & EXPENDITURES FORM Part.1: Revenue List all sources of revenue received: (a) Grants Provincial, Federal, United Way, Lottery, etc. (excluding grants from the Municipality of Clarington (b) Sale of Goods or.Services (c) Membership/Registration Fees (d) Donations (e) Investment Income (0 Other Revenue (g) Previous Years Surplus or(Deficit) Part 2: Expenditures Summarize and list operating expenditures by major object of expenditure classification for your,_ organization's fiscal year(12 month operation)as follows: (a) Personnel Costs Costs for regular full-time, part-time and overtime salaries as well as the cost for all benefits paid (Unemployment Insurance, Canada Pension Plan, Employer Health Tax, etc.). (b) Rent Cost of office and/or program space (e..g. ice rental; sports field rental, gym rental etc.). (c) Office Supplies Cost for office supplies, printing and reproduction, books,subscriptions, postage. (d) Build ing/Eguip'mentSupplies Cost forjanitorial materials and supplies, paint, hardware and small tools, automobile parts and accessories, gas, oil and propane. (e) Program Supplies Cost for supplies specifically related to delivery of the program which are not included in (b)or(c). (f) Professional Services Advertising, communications, insurance, meals,travel, educational charges, consultant's fees and other services. (g) Maintenance and Repair Maintenance and repair of buildings, vehicles and equipment. (h) Utilities Heat, hydro,sewer and water. (i) Capital Cost for acquisition of all items of equipment,furniture, land, buildings and major improvements. (j) Contributions and Financial Charges Costs for contributions/donations made to others, interest and principal payments of debt, provision for reserves for future purchases, bank, collection charges, etc. (k) Other Expenses Part 3: Enter your net(deficit) or surplus: (1) minus(2). Part 4: Enter grants from the Municipality of Clarington. Part 5: Enter your net(deficit) or surplus (including Municipal grant): (3) plus or minus(4). 14-14 . r Cla rh W-n Organization Name: STATEMENT OF ESTIMATED REVENUES & EXPENDITURES FORM -- ---- - -------'—-' - NONE (a) Grants (not including Municipal Grant) Please specify Please specify (b) Sale of Goods or Services (c) Membership/Registration Fees (d) Donations . (e) Investment Income i (f) Other Revenue Please specify Please specify .Please specify `(g) Previous Year's (Deficit)/ Surplus Total .,.. . . -• -enter 0 -: fields) ��,..___ it :�-� ` ��^ -• �(a) Personnel Costs -- -------------- ---------"-----; (b) Rent � (d) Building /Equipment Supplies (e) Program Supplies !(f)Professional Services (g) Maintenance&Repairs (h) Utilities -(i) Capital Purchases (furniture, computer) 0)=Contributions& Financial Charges (k) Other Expenses :Please specify Please specify Please specify — __..__�__ Total t :.I .. Net (Deficit)/Surplus BEFORE 'municipal grant MUNICIPAL GRANT AMOUNT : Total Net(Deficill;)/Surplu Muni i * i c /all grantf *=These two figures must match. Prepared by: Position with Organization: Date Completed (DD/MM/YYYY): i' 14-15 Clarington INSTRUCTIONS FOR THE USE OF THE BALANCE SHEET FORM *Please note this portion of the application is only required for requests of$3,001.00 or greater through the Community Grant Program. Should one be available, an accountant prepared statement may instead be attached with your application. NOTE: List all Financial Dollars as of December 31, 2015 (or your organization's Fiscal Year End). The date is the previous year to the grant request year. (i.e. Grant request year is 2016 - December 31, 2015 for financial dollars) Part 1: ASSETS a) 'Cash: Total of all bank account balances at December 31 st. b) Investments:Total of all investment certificates-GIC, Bonds at December 31 st. c) Accounts Receivables: Total of all monies owing to the Organization from others at December 31 st. d) Accounts Receivables Federal HST: Total of all outstanding refunds from the'Federal Government for HST at December 31 st. e) Inventory Supplies: Total of all supplies purchased in bulk or that have a high dollar that are for resale or for the Organization to carry out its business at December 31 st. f) Prepaid Expenses: Prepaid expense is a cost that expands over more than 1 fiscal year and is the dollar value AFTER December 31st. (i.e. Insurance) g) Capital Assets: Amortized value of anything owned with a lifespan-of greater than a year (i.e. desk, appliances, vehicle) Total Assets: Add Part 1 lines a to f. Part: _.-LIABILITIES AND;NET:REVENUE a) Accounts Payables: Total of all bills/invoices due for the year of the Balance Sheet but not paid as at December 31 st. b) Accounts Payables Federal HST: Total of HST owing to the Federal Government for the year of the Balance Sheet but not paid as at December 31 st. c) Loans: Total dollar value of all loans due to the bank or others at Dec. 31 st. d) Deferred revenue: Total dollar value of monies received before December 31st that relate to the Organization's next year's activities. i.e. Next year's memberships e) Net Revenue (deficit) or surplus: The dollar value from the last "Line" in the "Actual" column on the Statement of Estimated Revenues & Expenditures. Total Liabilities and Net Revenue (deficit) or surplus:Add Part.2 lines a to e. NOTE: Total Assets Value equals Total Liabilities and Net Revenue Value. 14-16 Clar*mn Organization Name: BALANCE SHEET as of December 31,2015 *Please note this portion of the application is only required for requests of$3,001.00 or greater through the Community Grant Program. Should one be available, an accountant prepared statement may-instead. be attached with your application. NOTE: List all Financial Dollars as of December 31, 2015 (or your organization's Fiscal Year End). The date is the previous year to the grant request year. (i.e. Grant request year is 2016- December 31, 2015 for financial dollars) (*Financial information — Fiscal Year priorto Grant Request) Part 'I,.;ASSETS . a) Cash Balance $ b) Investments $ c) Accounts Receivable $ d) Accounts Receivable— Fed. Gov't HST $ e) Inventory Supplies $ f) Prepaid Expenses $ g) Capital Assets $ TOTAL ASSETS : $ : y Part 2 ;LIABILITIES = a) Accounts Payable $ b) Accounts Payable— Fed. Gov't HST $ c) Loans $ A Deferred Revenue $ , e) Net Revenue (deficit) or surplus $ TOTAL LIABILITIES` 'NET REVENUE (DEFICITY OR SURPLUS - i` Prepared by: Posffian with organization: Elate completed(DDjMk1/,r ): 14-17 Clarftm-a COMMUNITY GRANT APPLICATION Declaration and Acceptance of Conditions Organization 1Vam'e:: Address;: 1. In the event that the funds allocated are not used for the services or project as described in the application, or if there are misrepresentations in the application, the amount of the financial assistance will be payable forthwith to the Municipality. 2. If there are any changes in the funding of the services or project from that contemplated in the application, the Municipality will be notified of such changes through the Community Services Department. 3. The applicant will make or continue to make attempts to secure funding from other sources, external to the Municipality of Clarington. 4. The applicant will keep proper books of accounts of all receipts and expenditures, relating to the services or project described in the application. 5. The applicant will retain and make available for inspection by the Municipality or its auditors all records and books of accounts of the Organization upon request from the Municipality, (which may be made within two years of the grant award). 6. If the services or program proposed in the applicant's application are not commenced, or are not completed and there remain municipal funds on hand, or if the services or project are completed without requiring the full use of the municipal funds,such funds will be returned to the Municipality. 7. The applicant agrees that the services or project shall not be represented.ass-a Municipal services or program,without prior approval and that the applicant does not have the authority to act as an agency of the Municipality in any way, the only relationship being that the Municipality has approved and granted financial assistance to the applicant. 8. The applicant agrees to provide the Municipality a year, end summary confirming the financial assistance provided by the Municipality was used for the services or project as described in their application. Failure to provide such documentation will rule them ineligible for further financial assistance under this program. 9. The Grant Recipient shall indemnify and hold harmless the Municipality of Clarington against any claims, costs, causes of action, fines or any other losses or other penalties the Municipality of Clarington suffers related to the giving and usage of the grant to the grant recipient. Date-of the Executive Meeting at which the of Minutes of Executive Meeting attacbed making of this application was approved (DDIMM/'t'tY We certify that,to the best of our knowledge,the information provided herein is accurate and: complete and is endorsed by the Organization,which vie represent. Name: Name: TtEe: Title: 14-18 [date fDD/1vi[vt/YYYY)- -[date(DD/TMJYYYYJ:- - i 2016 Master List of Grant Applicants Attachment 2 to CSD-007-16 Organization Appl.# Received First name Last name 2015 Request 2015 Receipt 2016 Request Comments 2016 Receipt Brownsdale Community Centre 16-01 February 19, 2016 Paul Brownell $5,000.00 $3,000.00 $5,000.00 Kendal Community Centre 16-02 February 24, 2016 Laurie Tkaczuk $3,000.00 $3,000.00 $3,000.00 Orono Town Hall , 16-03 February 23, 2016 Bev Donald $3,000.00 $3,000.00 $3,000.00 Solina Community Centre 16-04 February 26, 2016 Herb Tink $3,000.00 $3,000.00 $3,000.00 Tyrone Community Centre 16-05 February 25, 2016 Claude Godin $5,000.00 $3,000.00 $3,000.00 Newtonville Community Centre 16-06 February 25, 2016 Yvonne Stefanin $3,000.00 $3,000.00 $4,000.00 Bowmanville Ecology Garden 16-07 February 8,2016 Vincent Powers $500.00 $500.00 $500.00 Orono Horticultural Society 16-08 February 19, 2016 Aimie Harris $600.00 $500.00 $500.00 Bowmanville Allotment Gardens 16-09 February 24, 2016 William Heathcote $500.00 $500.00 $500.00 Newcastle Horticultural Society 16-10 February 24, 2016 Jeany Barrett $500.00 $500.00 $500.00 Bowmanville Horticultural Society 16-11 February 22, 2016 Kim Anderson $500.00 $500.00 $600.00 - Withdrawn as Orono Agricultural Society 16-12 February 23, 2016 Todd Graves $0.00 $0.00 $5,000.00 CSD-007-16 funding provided2 4 through GGC-187-16 Durham East 4-H Club16-13 February 26, 2016 Gwen Breen $0.00 $0.00 $5,000.00 CSD-007-16 2.2 i 14-19 Or anization Appi.# Received First name Last name 2015 Request 2015 Receipt 2016 Request Comments 2016 Receipt Lakeshore New Horizons Band 16-14 February 10, 2016 Ronald Christianson $750.00 $750.00 $750.00 Great Canadian Town Band Festival 16-15 February 18, 2016 David Climenhage. $2,500.00 $1,000.00 $2,500.00 Newcastle Village Concerts 16-16 February 22, 2016 Lorraine Forget $750.00 $750.00 $1,400.00 Music Night in the Park 16-17 February 23, 2016 Betty Stapleton $1,000.00 $1,000.00 $1,500.00 (Newtonville) Clarington Concert Band 16-18 February 26, 2016 Colin Rowe $1,200.00 $1,000.00 $1,500:00 Driftwood Theatre Group (The) 16-19 February 25, 2016 Jeremy Smith $3,000.00 $1,500.00 $0,00.00 Beech Street Theatre Co. 16-20 February 25, 2016 Michael Khashmanian $0.00 $0.00 $3,000.00- Orono 3,000.00Orono Santa Claus Parade 16-21 February 26, 2016 Lisa Roy $0.00 $0.00 $500.00 CSD-007-16 2.2 Newcastle Art Show 16-22 February 15, 2016 Ann-marie Harley $5,000.00 $2,500.00 $5,000.00 Newcastle Village and District 16-23 February 18, 2016 Sher Leetooze $2,500.00 $1,500.00 $1,500.00 Historical Society Architectural Conservancy of 16-24 February 24, 2016 Kim Vaneyk $5,000.00 $3,000.00 $5,000.00 Ontario-Clarington Branch Polish Heritage Youth Group 16-25 February 24, 2016 Victoria Ryszkowski $0.00 $0.00 $5,000.00 CSD-007-16 2.2 The Gathering Place 16-26 February 15, 2016 Margaret Pypker $4,000.00 $1,500.00 $2,500.00 Pride Durham Inc. 16-27 February 19, 2016 Amanda Holder $3,000.00 $1,500.00 $3,000.00 14-20 - I Or anization Received Comments 20'6 Recei t Home Base Durham 16-28 February 24, 2016 Judy Mead $3,800.00 $2,500.00 $2,500.00 Feed the Need Durham 16-29 February 26, 2016 Ben Earle $5,000.00 $3,000.00 $5,000.00 Durham Youth Council 16-30 February 25, 2016 Kyle Fitzgerald $0.00 $0.00 $2,000.00 CSD-007-16 2.2 Big Brothers and Sisters of Clarington 16-31 February 26, 2016 Darlene Brown $5,000.00 $0.00 $5,000.00 Boys and Girls Club of Durham 16-32 February 25, 2016 Lisa McNee Baker $0.00 $0.00 $5,000.00 CSD-007-16 2.2 The Animal Guardian Society 16-33 February 25, 2016 Kathy Asling $0.00 $0.00 $3,000.00 CSD-007-162 2 Bowmanville Tennis Club 16-34 February 10, 2016 Ellen Logan $0.00 $0.00 $5,000.00 CSD-007-16 2.2 Soper Valley Model Railroad 16-35 February 11, 2016 Bill Harford, Jr. $3,000.00 $750.00 $2,000.00 Assoc Clarington Swim Club 16-36 February 17, 2016 Lynsey Rivest $5,000.00 $1,000.00 $5,000.00 Durham Synchro Club 16-37 February 26, 2016 Pinder DaSilva $0.00 $0.00 $4,624.35 CSD-007-16 2.2 Oshawa Camaros Baton Club 16-38 February 25, 2016 LeeAnn Wilson $5,000.00 $1,000.00 $5,000.00 Applications received following February 26,2096 deadline Organization Appl.# Received First name Last name 2015 Request 2015 Receipt 2016 Request Comments 2016 Receipt Bowmanville Figure Skating Club 16-39 March 9, 2016 Jennifer McCarthy $5,000.00 $1,000.00 $3,000.00 CSD-007-16 2.3 Hampton Community Assoc 16-40 March 9, 2016 Amanda Townson $3,000.00 $3,000.00 $3,000.00 CSD-007-16 2.3 14-21 Attachment 3 to CSD-007-16 Municipality of Clarington Community Services Department Summary of Grant Information Applicant Organization: . Brownsdale Community Ceritre Application #: 16-01 Date Received: February 19, 2016 Contact Dame: Paul Brownell The primary programs / services of the Organization are: Provide a facility for birthday parties, weddings and receptions, conferences and meetings, family get-togethers. e • Support.to organizations such as-the Girl Guides Description of the program /service / event that the funding will.be used for: . The requested funds will be'used to continue with improvements to the premises with emphasis on the kitchen area. We.plan to make structural repairs to the cupboards,, including painting inside and out; replace the countertop and cover the stage. The Organization intends to use'the 2016 Community Grant funds in the following manner.: • Repair and paint cupboards • Replace the countertop • Replace the cover on the stage Financial Summary: 2015 2016 Revenue $ 13,651.38- $ 14,427.40 Expenses $ 14,223.98 $ 18,000.00 Net ($ 572.60) ($ 31572.60) D0F ., Final Net $ 2,427.40 $ 1,427.40 14-22 Organization fume: Brownsdale Community Centre BALANCE SHEET as of December. 31, 2015 Please note this portion of the application is only required for requests of$3,001.OQ or greater through the Community Grant Program. Should one be available, an accountant prepared statement may instead be attached with your application. NOTE: List all Financial Dollars as of December 31, 2015 (or your organization's Fiscal Year End). The date is the previous year to the grant request year. (i.-e. Grant request year is 2016 - December 31, 2015 for financial dollars) (*Financial information - Fiscal Year priorto Grant Request) _- - --- --- - -- --- _ --_-_ �; z . Cash Balance $5,462.29 Investments $ Accounts Receivable $ Accounts Receivable- Fed. Gov't HST $ Inventory Supplies $ Prepaid Expenses $ Capital Assets $ ..: _;!..- =_r_ =1`OT�AL.,4SS ETS,- • _=�-:i: <::-. 1A v_.. ! =.tea.::.-mss_-___ _.v.fi::::__� v_T__-.:_!':_.'_.!:'S:' - ____ __J._�__�,?-�X.�-_a___;_Y_-.=_v=::t"�:_•'=_ 1ABtWTtES-_!_. _ �.r..n__:;F__=__::__. - :_.,__E->-_ :!__ :,-r,__;_ - Accounts Payable $ Accounts Payable - Fed. Gov't HST $ . Loans $ Deferred Revenue $' Net Revenue (deficit) or surplus $2,427.40 TOTAL..LfAB1L.17�E�.&:N�I�EVEN. - ---- 2,4 �_z:1 PEEP �Q-tM.�h�1e7.11s- Prepared by: Donna Taylor Position with Organization: Treasurer Date Completed DD/MM/YYYY : 19/02/2016 14-23 Municipality of Clarington Community Services-Department Summary of Grant Information, Applicant Organization: Kendal Community Centre Application #: 16-02 Date Received: February 24, 2016 Contact Name: Laurie Tkaczuk The primary programs / services of the Organization are: •Lease and rental of building space • Community activities: cards, darts, pickleball, library •Annual dances, annual BBQ, seasonal events (Christmas, OktoberFest; Spring) Description of the program /service / event that the funding will be used for: The.requested funds would be used to offset operating expenses and'help pay for improvements to the Hall, specifically the washrooms and rooms in the facility for I; rentals. i i; The Organization intends to use the 2016 Community Grant funds in the following manner: • Hydro • Heat •Washroom and room renovations Financial Summary: 2015 2016 Revenue $ 30,379.75 $ 35,286.98 Expenses $ 31,977.37 $ 33,303.69 Net ($ 1,597.62) $ 1,983.29 3;000 00. Final Net $ 1,402.38 $ 4,983.29 I i 14-24 14-25 Municipality of Clarington Community Services Department Summary of Grant Information Applicant Organization: Orono Town Hall Application #: 16-03 Date Received: February 23,'2016 . Contact Name: Bev Donald The primary programs /services of the Organization are: • Community meeting space • Community events • Social meetings Description of the program I service I event that the funding will be used for: The requested funds will be used to replace tables and chairs and purchase new trolleys for*chairs. i The Organization intends to use the 2016 Community Grant funds in the following manner: • Chairs • Tables • Trolleys Financial Summary: 2015 2016 Revenue $ 41,900.00 $ 44,650.00 Expenses $ 27,250.00 $ 46,220.00 Net $ 14,65Q.00 $ 1,570.00) Grant $ 3,000 00 $: 3;000 00 Final Net $ 17,650.00 $ 1,430.00 i i i 14-26 1.4-27 Municipality of Clarington Community Services Department Summary of Grant Information Applicant Organization: Solina Community Centre Application #: 16-04 Date Received: February 26, 2016 Contact Name: Herb Tink The primary programs /services of the Organization are: • Meeting place for community activities and meetings • Provide recreational facilities for both active and passive users • Promote children's recreation (soccer, tennis and playground) Description of the program I service I event that the funding will be used for: The requested funds will be used to help offset increasing operational expenses such as hydro, heating costs and snow removal. The Organization intends to use the 2016 Community Grant funds in the following manner: • Electricity I' • Heating • Snow removal Financial Summary: 2015 2016 Revenue $ 37,414.52 $ 39,718.11 Expenses $ 37,513.91 $ 43,035.00 Net ($ 99.39) ($ 3,316.89) Graint $ ;3,000 00 `' - $ '3;000 00 Final Net $ 2,900.61 ($ 316.89) 14-28 14-29 i' Municipality of Clarington Community Services Department Summary of Grant Information Applicant Organization: Tyrone Community Centre Application #: 16-05 Date Received: February 25, 2016 Contact Name: Claude Godin -The primary programs / services of the Organization are: • Community fund raising • Community dances • Community/ public events such as weddings, family functions, spirit day, breakfast with Santa, etc Description of the program /service / event that the funding will be used for: The requested funds would assist in purchasing a retractable screen door and a floor scrubber/ polisher. Acquiring this floor polisher equipment would save many hours spent polishing the floor in the current manner. The Organization intends to use the 2016 Community Grant funds in the following- manner: • Retractable screen door • Floor scrubber/ polisher Financial Summary: - i 2015 2016- I' Revenue $ 48,464.92 $ 54,407.98 Expenses $ 32,456.94 $ 34,650.00 Net $ 16,007.98 $ 19,757.98 Grant : $; 3;000 00 -:: $.3',0Q0 00 _ Final Net $ 19,007.98 $ 22,757.98 - i 14-30 14-31 • i Municipality of.Clarington Community Services Department Summary of Grant Information Applicant Organization: Newtonville Community Centre Application #: 16-06 Date Received: February 25, 2016 Contact Name: Yvonne Stefanin The primary programs / services of the Organization are: • Community events • Hall rentals • Programs for kids and seniors Description of the program /service / event that the funding will be used for: The requested funds would assist with covering the ongoing and increasing costs of the community hall such as heating, hydro, telephone and water. This funding will also help cover the re-finishing of the floors. We are also looking to offer programs to Newtonville seniors, and new programs for kids, a growing population in Newtonville. The Organization intends to use the 2016 Community Grant funds in the following manner: • Heat/ hydro • Floors • Banking fees Financial Summary: 2015 2016 I Revenue $ 18,590.51 $ 18,989.12 Expenses $ 8,801.39 $ 10,470.00 Net $ 9,789.12 $ 8,519.12 Grant ., $: 3;000 00 $ 4;000 00 Final Net $ 12,789:12 $ 12,519.12 i • i 14-32 Organization Name: Newtonville Community Centre BALANCE SHEET as of December 31, 2015 *Please note this portion of the application is only required for requests of$3,001.00 or greater through the.Community-Grant Program. Should one be available, an accountant prepared statement may instead be attached with your application. NOTE: List all Financial Dollars as of December 31, 2015 (or your organization's Fiscal Year End). The date is the previous year to the grant request year. (i.e. Grant request year is 2016 - December 31, 2015 for financial dollars) (*Financial information — Fiscal Year priorto Grant Request) Part 1: ASSETS Cash Balance $13,434.07 Investments $ Accounts Receivable $ Accounts Receivable— Fed. Gov't $ HST Inventory Supplies $ Prepaid Expenses $ Capital Assets $ TOTAL ASSETS $13;434.07 Part 2:_LIABILITIES Accounts Payable $239.95 Accounts Payable — Fed. Gov't HST $ Loans $ Deferred Revenue $405.00 Net Revenue (deficit) or surplus $12,789.12 TOTAL.LIABILITIES & NET REVENUE $13,434.07 DEFICIT OR SURPLUS Prepared by: Yvonne Stefanin Position with Organization: Treasurer Date Completed DD/MM/YYYY): .20/02/2016 14-33 Municipality of Clarington Community Services Department Summary of Grant Information Applicant Organization: Bowmanville Ecology Garden Application #: 16-07 Date Received: February-8, 2016 Contact Name: Vincent Powers The primary programs / services of the Organization are: •Area to grow vegetable gardens • Tools and fenced in area • Knowledge and place for learning and physical activity Description of the program / service / event that the funding will be used for: Provide seeds, plants, tools, water and a library to individuals. and organizations. Support local residents who would like to learn and grow their own food. The Organization intends to use the 2016 Community Grant funds in the following manner:" • Plants • Seeds • Tools • Water barrels • Fertilizer I` Financial Summary: 2015 2016 'Revenue $ 680.00 $ 920.00 Expenses $ 1,100.00 $ 2,200.00 Net ($ 420.00) ($ 1,280.00) Gr _ . : ;$ 500:00 ant $ 50.0:00 Final Net $ 80.00 ($ 780.00) j i i i i; i' 14-34 1 14-35 i Municipality of Clarington Community Services Department Summary of Grant Information Applicant Organization: Orono Horticultural'Society Application #: 16-08 Date Received: February 19, 2016 Contact Name: Aimie Harris The primary programs /services of the Organization are: • Beautification of community gardens and maintenance • Instruct and educate through meetings, shows, demonstrations • Encourage, promote and increase interest by distributing and trading garden specimens and seeds Description of the program /service / event that the funding will be used for: The requested funds will be used to offset the costs of purchasing flowers, plants, soil, fertilizer, mulch as well as garden / horticultural speakers, insurance, room rental, advertising and outreach. In addition this year the Society is celebrating their 95th anniversary and some funding will be used to publish a yearbook in recognition of this milestone.' The Organization intends to use the 2016 Community Grant funds in the following . manner: • Program supplies • Professional speakers • Facility rental, office supplies, dues, fees, insurance Christmas parade • Yearbook, extra 95th anniversary special project t Financial Summary: r. 2015 2016 Revenue $ 16,293.49 $ 21,527.77 Expenses $ 6,225.72 $ 7,600.00 Net $ 10,067.77 $ 13,927.77 Grant _` $_` 500:00 $`. 500;00 . Final Net $ 10,567.77 $ 14,427.77 14-36 r 14-37 Municipality of Clarington Community Services Department Summary of Grant Information Applicant Organization: Bowmanville Allotment Gardens Application #: 16-09 Date Received: February 24, 2016 Contact Name: William Heathcote The primary programs / services of the Organization are: • Provide garden plots to those with no access otherwise • Promote family activities • Promote healthy food production and consumption Description of the program /service / event that the funding will be used for: The requested funds will be used to offset the cost of insurance for the organization. The Organization intends to use the 2016 Community Grant funds in the following manner: • Insurance Financial Summary: 2015 2016 Revenue $ 3,693.47 $ 3,818.64 Expenses $ 2,374.83 $ 2,080.00 Net $ 1,318.64 $ 1,738.64 500 00 _ Final Net $ 1,818.64 $ 2,238.64 C i 14-38 14-39 Municipality of Clarington Community Services Department Summary of Grant Information Applicant Organization: Newcastle Horticultural Society Application #: 16-10 Date Received: February 24, 2016 Contact Name: Jeany Barrett The primary programs /services of the Organization are: • Educational.speakers on horticulture subjects • Planting of five community gardens • Plant sales, community lunches Description of the program /service / event that the funding will be used for: The requested funds will be used to purchase plants for the gardens at the Newcastle Community Hall, two cemeteries, library and fire hall. The funds will also help towards the cost of speakers at our horticultural meetings and judges for our flower and vegetable competitions. j: The Organization intends to use the 2016 Community Grant funds in the following manner: • Plants • Meetings j Financial Summary: 2015 2016 Revenue $ 5,436.60 $ 4,857.80 Expenses $ 6,133.80 $ 4,225.00 Net ($ 697.20) $ 632.80 Grant $: 500:00. $: ..500:00 Final Net ($ 197.20) $ 1,132.80 l I; 14-40 14-41 Municipality of Clarington Community Services Department Summary of Grant Information Applicant Organization: Bowmanville Horticultural Society Application #: 16-11 Date Received: February 22, 2016 Contact Name: Kim Anderson The primary programs / services of the Organization are: • Design and plant the urns.at the Municipal Administrative Centre'and Clarington Public Library (Bowmanville) • Maintain Clarington Museums (Bowmanville) gardens, weeding and restore heritage flower garden and install new 50th anniversary commemorative garden Description of the program /service I event that the funding will be used*for: The requested funds will be used to purchase plants and horticulture related material for the seasonal plantings at the Municipal Administrative Centre and Clarington Public Library (Bowmanville). These will be designed and planted by members of the horticultural society. To commemorate the 50th anniversary of the Bowmanville Horticultural Society, we will dedicate a new garden at the Clarington Museums (Bowmanville) and we will continue to maintain the present heritage gardens and related horticultural items already donated by the Bowmanville Horticultural Society. The Organization intends to use the 2016 Community Grant funds in the following manner: • Design & plantings at Town Hall and Library • Design & install commerorative garden at Bowmanville Museum • Maintain present heritage gardens Financial Summary: 2015 2016 Revenue $ 5,274.10 $ 4,489.27 Expenses $ 5,534.83 $ 5,907.00 Net ( 260.73) $ 1,417.73 Final Net $ 239.27 ($ 817.73) 14-42 14-43 r Municipality of Clarington Community Services Department Summary of Grant Information Applicant Organization: Orono Agricultural Society Application #: 16-12 Date Received: February 23, 2016 Contact Name: Todd Graves The primary programs / services of the Organization are: • Orono Fair • Canada Day Agricultural promotion and education r Description of the program I service I event that the funding will be used for: i The requested funds would be used to provide the residents of Clarington with the opportunity to come together to celebrate Canada Day in a free, accessible, and family- friendly environment. To honour the men and women of our armed forces, both past and present. To celebrate the 50th anniversary of our national flag. L The Organization intends to use the 2016 Community Grant funds in the following I: manner: • Fireworks •:Entertainment • Cake • Memorabilia Financial Summary: 2015 2016 Revenue $ 5,600.00 $ 44,700.00 Expenses $ 21,500.00 $ 37,000.00 Net ($15,900.00) $ 7,700.00 Grant $ 0.00 Final Net ($ 15,900.00) $ 12,700.00 i i i is I' 14-44 Organization Name: Orono Agricultural Society BALANCE SHEET as of November 30, 2015 *Please note this portion of the application is only required for requests of$3,001.00 or greater through the Community Grant Program. Should one be available, an accountant prepared statement may instead be attached with your application. NOTE: List all Financial Dollars as of December 31, 2015 (or your organization's Fiscal Year End). The date is the previous year to the grant request year. (i.e. Grant request year is 2016 - December 31, 2015 for financial dollars) (*Financial information — Fiscal Year priorto Grant Request) Part 1; ASSETS Cash Balance $132,922.00 Investments $ Accounts Receivable $5,752.00 Accounts Receivable — Fed. Gov't $ HST Inventory Supplies $ Prepaid Expenses $17,273.00 Capital Assets $193,156.00 TOTAL ASSETS $349,103.00- Part 2::LIABILITIES Accounts Payable $3,685.00 Accounts Payable — Fed. Gov't HST $ Loans $ r Deferred Revenue $ Net Revenue (deficit) or surplus $345,418.00 TOTAL LIABILITIES & NET REVENUE $349,.103:00 DEFICIT OR SURPLUS Prepared by: Todd Graves Position with Organization: President Date Completed DD/MM/YYYY : 26/02/2016 14-45 Municipality of Clarington Community Services Department Summary of Grant Information Applicant Organization: Durham East 4-H Club Application.#: 16-13 Date Received: February 26, 2016 Contact Name: Gwen Breen The primary programs /services of the Organization are: • Curriculum / clubs filled with engaging experiences that cultivate the skills that youth need for everyday living while they gain knowledge about subjects that interest them • Members develop necessary skills in communication, leadership, problem solving and goal setting • Program learning opportunities about food production, processing and marketing systems, heritage and culture, financial management, recreational activities and career development Description of the program /service / event.that the funding will be used for: The requested funds will be used to support resource development, creating and delivering inclusive and diverse programming, marketing efforts, and interaction of our . members at inter-county 4-H events and competitions. is The Organization intends to use the 2016 Community Grant funds in the following i manner: i • Rental fees • Promotions / marketing • Club support/ supplies, office supplies • Association events i' • Volunteer training Financial Summary: 2015 2016 Revenue $ 46,300.09 $ 11,833.75 Expenses $ 47,716.34 $ 19,996.00 Net ($ 1,416.25) ($ 8,162.25) Grant. $ '00-- Final 00 Final Net ($ 1,416.25 ($ 3,162.25 1 i 14-46 Organization Name: Durham East 4-H Club BALANCE SHEET. as of December 31, 2015 *Please note this portion of the application is only required for requests of$3,001.00 or greater through the Community Grant Program. Should one be available, an .accountant prepared statement may instead be attached with your application. NOTE: List all Financial Dollars as of December 31, 201.5 (or your organization's Fiscal Year End). The date is the previous year to the grant request year. (i.e. Grant request year is 2016 - December 31, 2015 for financial dollars) (*Financial information Fiscal Year prior to Grant Request) Part 1: ASSETS Cash Balance $4,645.59 Investments $5,432.52 Accounts Receivable' $ Accounts Receivable — Fed. Gov't $ HST Inventory Supplies $ Prepaid Expenses $ Capital Assets $ TOTAL ASSETS $10,078.11 Part'2: LIABILITIES Accounts Payable $ Accounts Payable — Fed. Gov't HST $ Loans $ Deferred Revenue $ Net Revenue (deficit) or surplus ($1,416.25) TOTAL LIABILITIES & NET REVENUE ($1,416:25) DEFICIT OR SURPLUS Prepared by: Ingrid Larmer Position with Organization: Secretary Date Completed DD/MM/YYYY : 04/02/2016 14-47 Municipality of Clarington Community Services Department Summary of Grant Information Applicant Organization: Lakeshore New Horizons Band Application #: 16-14 Date Received: February 10, 2016 Contact Name: Ronald Christianson The primary programs / services of the Organization are: • Teach adults music theory and instrumentation • Public performances in our community Description of the program / service /event that the funding will be used for: Support the operation of the band by purchasing music and instrumentation for the band. The Organization intends to use the 2016 Community Grant funds in the following manner: I • Sheet music • Program support • Percussion equipment Financial Summary: 2015 2016 Revenue $ 25,427.94 $ 21,216.46. Expenses $ 18,481.48 $ 21,600.00 Net $ 6,946.46 ($ 383.54) Grant. 750:00 $: 750::00 Final Net $ 7,696.46 $ 366.46 i i' - i 14-48 14-49 l Municipality of Clarington Community Services Department Summary of Grant Information Applicant Organization: Great Canadian Town Band Festival Application #: 16-15. Date Received: February 18, 2016 Contact Name: David Climephage The primary programs / services of the Organization are: • Brings alive Canada and Clarington's musical heritage through concerts of our heritage brass band Description of the program / service / event that the funding will be used for: The Orono Cornet Band was created by the Great Canadian Town Band Festival to perform in heritage events and festivals in Ontario. We plan to perform at the commemoration of the Battle of Ridgeway on its 150th anniversary in June 2016. We also plan to perform in Clarington in the coming summer as we have for the past three years. We will need to raise a total of$5,000.00 to fund these concerts. The Organization intends to use the 2016 Community Grant funds in the following manner: • Compensation for musicians and director • Concert related expenses Financial Summary: i 2015 2016 Revenue $ 2,966.19 $ 2,814.64 Expenses $ 2,851.55 $ 4,220.00 Net $ 114.64 ($ 1,405.36) Grant $ 1;000 00 - _ 00 Final Net $ 1,114.64 $ 1,094.64 i 14-50 14-,51. Municipality of Clarington Community Services Department Summary of Grant Information Applicant Organization: Newcastle Village Concerts Application #: 16-16 Date Received: February 22, 2016 Contact Name: Lorraine Forget The primary programs /services of the Organization are: • Musical entertainment Description of the program /service I event that the funding will be used for: The requested funding through this program will supplement sponsorships*received from local businesses and organizations. The funding will assist in offsetting the costs associated with posters and advertising as well as the musical entertainers. The Organization intends to use the 2016 Community Grant funds in the following manner: • Entertainers • Flyers, posters, sandwich board ads • Advertising Financial Summary: 2015 2016 Revenue $ 3,998.66 $ 4,372.72 Expenses $ 3,875.94 $ 5,145.00 Net $ 122.72 ($ -772.28) Grant 750:00 $' 1;4Q0 00 Final Net $ 872.72 $ 627.72 f . i j c i L! 14-52 i 14-53 Municipality of Clarington Community Services Department Summary of Grant Information Applicant Organization: Music Night in the Park (Newtonville) Application #: 16-17 Date Received: February 23, 2016 Contact Name: Betty Stapleton The primary programs /services of the Organization are: • Sunday nights and summer social events • Musical bands, entertainment • Program is for all ages Description of the program /service / event that the funding will be used for: p p g The requested funds will be used to provide music night entertainment during the summer months. It is a gathering for all ages in the community, free of charge and is very well attended. The Organization intends to use the 2096 Community Grant funds in the following manner:- Musical entertainment Financial Summary: 2015 2016 Revenue $ 3,193.15 $ 2,719.10 I Expenses $. 3,274.05 $ 3,600.00 Net ($ 80.90) ($ 880.90) Grant $ 1,000 Final Net $ 919.10 $ 619.10 ' I i' j' . j 14-54 14-55 . Municipality of Clarington Community Services Department Summary of Grant Information Applicant Organization: Clarington Concert Band Application #: 16-18 Date Received: February 26, 2016 Contact Name: Colin Rowe The primary programs /services of the Organization are: is • Musical concerts and parades • Volunteer community.hours for students • Mentoring students pursuing studies in music at the post-secondary level Description" of the program /service /event that the funding will be used-for: The requested funds will be used for the rental of the concert hall, compensation for guest performers and sheet music for the upcoming musical production of"The Last Night of the Proms". Prom is short term for promenade concert, and will be a blend of classical and popular music with traditional favourites like Jerusalem, Land of Hope and Glory and Pomp and Circumstance. The featured guest artists will be Canadian Tenor and Clarington resident, Mr. Kelly Robertson performing Puccini's Nessum Dorma and the ever popular Ms. Donna Lajeunesse. i The Organization intends to use the 2016 Community Grant funds in the following manner: • Hall rental l • Compensation for guest performers • Sheet music Financial Summary: r 2015 2016 Revenue $ 27,525.73 $ 21,696.26 Expenses $ 22,941.47 $ 24,000.00 Net $ 4,584.26 ($ 2,303.74 Grant $ ;1;000.00 $;;1,5;00 00 Final Net $ 5,584.26 ($ 803.74) r 14-56 14-57 Municipality of Clarington Community Services Department Summary of Grant Information Applicant Organization: Driftwood Theatre Group (The) Application #: 16-1.9 Date Received: February 25, 2016 Contact Name: Jeremy Smith The primary programs /services of the Organization are: • The Bard's Bus Tour (annual pay what you can theatre experience) • Shakespearience Festival events (workshops, presentations, artists' talkbacks) Description of the program /service / event that the funding will be used for: The requested funds would support Driftwood's pay what you can performances of William Shakespeare's The Taming of the Shrew in Bowmanville (July 10) and Courtice (August 12) as part of our 2016 Bard's Bus Tour and two free Shakespearience Festival events in the region (a special pre-show event in Courtice and a Tuesday on the Trail workshop in cooperation with Ontario Power Generation). Support from the municipality would cover a portion of the costs of bringing the show to Clarington, helping us in our mission to make live theatre more accessible to audiences across Ontario. The Organization intends to use the 2016 Community Grant funds in the following manner: • Artist's fees (actors, crew, stage managers, etc) I Financial.Summary: .2015 2016 Revenue $246,858.00 . $253,978.00 Expenses $286,826.00 $286,300.00 Net ($39,968.00) ($32,322.00) .Grant $>1 T50Q 00;: $ 3;400 00 Final Net ($ 38,468.00) ($ 29,322.00) j 14-58 14-59 Municipality of Clarington Community Services Department Summary of Grant Information Appli9ant Organization: Beech Street Theatre Co. Application #: 16-20 Date Received: February 25, 2016 Contact Name: Michael Khashmanian The primary programs /services-of the Organization are: • Perform live theatre Description of the program / service / event that the funding will be used for: The requested funds will be used to offset the costs of costumes, props, set, advertising & marketing, wages for cast and crew and administrative costs including insurance. The Organization intends to use the 2016 Community Grant funds in the following manner: • Advertising • Wages • Costumes, props, set Financial Summary: 2015 2016 Revenue $ 9,415.63 $ 6,945.59 Expenses $ 10,920.04 $ 9,175.00 Net ($ 1,504.41) ($ 2,229.4-1) Grant 00 . ..: 0Op OQ Final Net ($ 1,504.41) $ 770.59 r 14-60 14-61 Municipality of Clarington Community Services Department Summary of Grant Information Applicant Organization: Orono Santa Claus Parade Application #: 16-21 Date Received: February 26, 2016 Contact Name: Lisa Roy The primary programs /services of the Organization are: - • Provide a Santa Claus Parade for the Village of Orono and surrounding community Description of the program /service / event that the.funding will be used for: The requested funds will be used to offset the costs of securing various bands and a horse and wagon for.our Santa Claus Parade. The Organization intends to use the 2016 Community Grant funds in the following manner: • Various band fees • Santa horse and wagon Financial Summary: 2015 2016 Revenue $ 4,382.50 $ 3,842.20 ; Expenses $ 5,040.30 $ 6,870.00- Net ($ 657.80) ($ 3,027.80) Grant =$ 00 $ 500:00 Final Net ($ 657.80) ($ 2,527.80) I j. 14-62 14-63 Municipality of Clarington Community Services Department Summary of Grant Information Applicant Organization: Newcastle Art Show Application #: 16-22 Date Received: February 15, 2016 Contact Name: Ann-marie Harley The primary programs I services of the Organization are: • Promotion of local artists, their art & providing the opportunity to teach • Classes, workshops, camps, drama for seniors, adults and youth • Attraction of over 8,000 visitors to the gallery per year, which include visits to the gallery per year which includes visits to the new Saturday indoor winter market and two annual art shows i Description of the program I service I event that the funding will be used for: The requested funds would be used towards the cost of operating a summer art show. The costs for advertising are quite high; in 2015 funding programs to support programs such as this were reduced due to other priorities and attendance suffered as a result of decreased advertising. 2016 marks the 9th anniversary of the summer art show and in past years, approximately 5,000 people have attended. The show is a two-day show which in turn benefits the local tourism stakeholders by attracting visitors to the community. i; The Organization intends to use the 2016 Community Grant funds in the following manner: j • Advertising • Musical entertainment • Facility and equipment rental, • Decor . • Administrative costs such as software Financial Summary: 2015 2016 Revenue $141,072.00 $198,222.00 Expenses $104,350.00 $114,250.00 Net $ 36,722.00 $ 83,972.00 $ :.5;OQ0 00 Final Net $ 39,222.00 $ 88,972.00 i i ii 14-64 Organization Name: Newcastle Art Show BALANCE SHEET as of December 31, 2015 *Please note this portion of the application is only required for requests of$3,001.00 or greater through the Community Grant Program. Should one be available, an accountant prepared statement may instead be attached with your application. NOTE: List all Financial Dollars as of December 31, 2015 (or your organization's Fiscal Year End). The date is the previous year to the grant request year. (i.e. Grant request year is 2016 - December 31, 2015 for financial dollars) (*Financial information — Fiscal Year prior to Grant Request) Part 1: ASSETS Cash Balance ($1,531.79) Investments $ Accounts Receivable $11,575.13 Accounts Receivable — Fed. Gov't $2,000.00 HST Inventory Supplies $1,650.00 Prepaid Expenses $2,424.92 Capital Assets $49,537.84 TOTAL ASSETS $65,.656.10 Part 2: LIABILITIES Accounts Payable $62,668.39 Accounts Payable — Fed. Gov't HST $731.32 Loans $60,699.32 Deferred Revenue $ Net Revenue (deficit) or surplus ($58,442.93) TOTAL LIABILITIES & NET REVENUE $65,656:10 DEFICIT OR SURPLUS Prepared by: Ann-marie Harley Position with Organization: Chair Board of Directors Date Completed DD/MM/YYYY): 19/0212016 14-65 Municipality of Clarington Community Services Department Summary of Grant Information Applicant Organization: Newcastle Village and District Historical Society Application #: 16-23 Date Received: February 18, 2016 Contact Name: Sher Leetooze The primary programs /services of the Organization are: • History room - open two mornings a week staffed by volunteers • Research facilities, files, books, computer database with volunteers to assist • Museum of local artifacts Description of the program /service / event that the funding will be used for: The requested funds will be used to keep the history room open year round by helping to offset the costs of rent, internet and other operational expenses. These funds will assist in purchasing some local articles from auctions, private sales, etc that the Board of Directors deems an important part of our local history and that fall within our . mandate. The Organization intends to use the 2016 Community Grant funds in the following manner: • Facility rental • Internet • Artifact purchase Financial Summary: j 2015 2016 Revenue $ 2,672.49 $ 17,184.80 Expenses $ 3,587.69 $ 18,063.78 Net ($ 915.20) ($ 878.98) i 1,500. 00 $ 1;500. 00 ; Final Net $ 584.80 $ 621.02 14-66 14-67 Municipality of Clarington Community Services Department Summary of Grant Information Applicant Organization: Architectural Conservancy of Ontario - Clarington Branch Application #: 16-24 Date Received: February 24, 2016 Contact Name: Kim Vaneyk The primary programs /services of the.Organization are: • Doors'Open Clarington • ACO heritage events • Camp 30 Foundation establishment Description of the program /service %event that the funding will be used for: The requested funds will support our 7th Annual Doors Open'Clarington event on Saturday, June 11, 2016. The funds will also be used to purchase quality banners, pull- up banners, display boards and lawn signs used to promote and educate the community at many annual and new events. The requested funds will also go towards purchasing brochures and advertisements as well as tour guide and presenter training for community projects. The Organization intends to use the 2016 Community Grant funds in the following manner: • Doors Open registration fee • Doors Open orientation, training and thank you events • Doors Open program supplies • Display boards, banners, lawn signs for various events • Publications, promotional materials for various events Financial Summary: 2015 2016 Revenue $ 10,537.36 $ 6,821.21 Expenses $ 11,216.15 $ 10,924.03 Net ($ 678.79) ($ 4,102.82) Grant $: 3;Q0.0 00 $ 5rO00 00 Final Net $ 2,321.21 $ 897.18, 14-68 Organization Name: Architectural Conservancy of Ontario BALANCE SHEET as of December 31, 2015 *Please note this portion of the application is only required for requests of$3,001.00 or greater through the Community Grant Program. Should one be available, an accountant prepared statement may instead be attached with your application. NOTE: List all Financial Dollars as of December 31, 2015 (or your organization's Fiscal Year End). The date is the previous year to the grant request year. (i.e. Grant request year is 2016 - December 31, 2015 for financial dollars) (*Financial information — Fiscal Year priorto Grant Request) Part 1: ASSETS Cash Balance $2,297.18 Investments $ Accounts Receivable. $ Accounts Receivable — Fed. Gov't HST $1,070.04 Inventory Supplies $ Prepaid Expenses $1,559.10 Capital Assets $ TOTAL ASSETS $4,926.32 Part 2: LIABILITIES Accounts Payable $ Accounts Payable — Fed. Gov't HST $ Loans $ Deferred Revenue $ Net Revenue (deficit) or surplus $4,926.32 TOTAL LIABILITIES. & NET REVENUE $4;926.32 DEFICIT OR SURPLUS Prepared by: Marie May Position with Organization: Bookkeeper Date Completed DD/MM/YYYY : 17/02/2016 14-69 Municipality of Clarington Community Services Department Summary of Grant Information Applicant Organization: Polish Heritage Youth Group Application #: 16-25 Date Received: February 24, 2016 Contact Name: Victoria Ryszkowski The primary programs /services of the Organization are: • Preserve multiculturalism in Clarington • Promote Clarington internationally for tourism • Promote the technical and socio economic strengths of investments into Clarington Description of the program /service / event that the funding will be used for: The requested funds will be used to help send 20 youth to Poland to interact with other international youth,to promote and give presentations about the Municipality of Clarington. Attracting new investment, physician recruitment and tourism will be presented and promoted by highlighting Clarington's technical and socio economic strengths. The Organization intends to use the 2016 Community Grant funds in the following manner: • Flights • Accommodations • Food and entrance fees Financial Summary: 2015 2016' Revenue $ 3,338.34 $ 16,241.14 Expenses $ 5,897.20 $ 16,241.14 Net ($ 2,558.86) $0 Final Net ($ 2,558.86) $ 5,000.00 14-70 - Organization Name: Polish Heritage Youth Group BALANCE SHEET as of December 31, 2015 *Please note this portion of the application is only required for requests of$3,001.00 or greater through the Community Grant Program. Should one be available, an accountant prepared statement may instead be attached with your application. NOTE: List all Financial Dollars as of December 31, 2015 (or your organization's Fiscal Year End). The date is the previous year to the grant request year. (i.e. Grant request year is 2016 - December 31, 2015 for financial dollars) (*Financial information — Fiscal Year prior to Grant Request) Part 1: ASSETS Cash Balance $3,338.34 Investments $ Accounts Receivable $ Accounts Receivable — Fed. Gov't HST $ Inventory Supplies $ Prepaid Expenses $ Capital Assets $ TOTAL ASSETS $3,338:34 Part 2:: LIABILITIES Accounts Payable $5,897.20 Accounts Payable — Fed. Gov't HST $ Loans $ Deferred Revenue $ Net Revenue (deficit) or.surplus ($2,558.86) TOTAL LIABILITIES & NET REVENUE . -$3;338:34 . DEFICIT OR SURPLUS Prepared by: Victoria Ryszkowski Position with Organization: Administrator Date Completed DD/MM/YYYY : 09/03/2016 14-71 Municipality of Clarington Community Services Department Summary of Grant Information Applicant Organization: The Gathering Place Application #: 16-26 Date Received: February 15, 2016 Contact Name: Margaret Pypker The primary programs /services of the Organization are: • Community meals provided without cost • Fellowship / relationships /building community connections • Social skills development Description of the program /service / event that the funding will be used for: The requested funds will be used to purchase food for meals, table setting supplies and decorations. It will also assist in purchasing some small equipment needed for food preparation, replacement dishes, paper products, take-out boxes and some maintenance and custodial costs. The Organization intends to use the 2016 Community Grant funds in the following manner: • Food • Table supplies, paper products, dishes • Custodial costs i Financial Summary: 2015 2016 Revenue $ 14,322.97 $ 16,101.35 Expenses $ 8,171.62 $ 12,350.00 Net $ 6,151.35 $ 3,751.35 Final Net $ 7,651.35 $ 6,251.35 i j 14-72 14-73 i' Municipality of Clarington Community Services Department Summary of Grant Information Applicant Organization: Pride Durham Inc. Application #: 16-27 Date Received: February 19, 2016 ` Contact Name: Amanda Holder The primary programs /services of the Organization are: • Increase youth acceptance and awareness of LGBTQ ' • Community outreach to engage LGBTQ and allies Description of the program / service / event that the funding will be used for: This year Pride Durham plans to have a Farmer's Market in the Municipality of Clarington during our Pride season of events. The purpose is to have an inclusive nature; the event will showcase the various aspects of the Municipality of Clarington and will engage the residents and surrounding areas with a family friendly.event. Through this event we want to engage.the residents and youth to help gain knowledge of various organizations within Durham Region that are available to them as a source of outreach . and health. The Organization intends to use the-2016 Community Grant funds in the following manner: • Space rental ' • Food, entertainment • Advertising, exit survey (` Financial-Summary: 2015 2016 Revenue $ 32,890.00 $ 37,590.00 j Expenses $ 34,300.00 $ 40,500.00 Net ($ 1,410 00) ($ 2,910.00) Grant $.A,600.00 Final Net $ 90.00 i . i 14-74 14-75 Municipality of Clarington Community Services-Department Summary of Grant Information Applicant Organization: Home Base Durham Application #: 16-28 Date Received: February 24, 2016 Contact Name: Judy Mead The primary programs /services of the Organization are: • Multi-sport program including adapted cardio, ball skills, social skills, sportsmanship • Swim session including adapted aquafit • Arts session including adapted art and music sessions Description of the program /service / event that'the funding will be used for: f The requested funds will be used to offset a portion of the cost of program delivery including venue rentals, supplies, equipment, program facilitator fees and insurance. The Organization intends to use the 2016 Community Grant funds in the following manner: t • Venue rentals • Program facilitators • Insurance Financial Summary: 2015 2016 Revenue $ 5,370.00 $ 5,027.00 Expenses $ 7,143.00 $ 7,850.00 Net ($ 1,773.00) ($ 2,823.00) 500,'00,. $ 2;50p 00 Final Net $ 727.00 ($ 323.00 h f 14-76 14-77 C Municipality of Clarington Community Services Department Summary of Grant Information Applicant Organization: Feed the Need Durham Application #: 16-29 Date Received: February 26, 2016 Contact Name: Ben Earle The primary programs /services of the Organization are: • Ensuring that low income residents in Clarington have access to fresh, nutritious fruits and vegetables • Ensuring that low income residents in Clarington have access to non-perishable food items • Ensuring that low income residents in Clarington have access to non-food necessities (e.g. baby and hygiene products) Description of the program I service I event that the funding will be used for: The requested funds will be used to support our warehousing and distribution operations, which includes the maintenance of a 10,000 square foot warehouse, walk-in fridge and freezer, and two trucks (one refrigerated). Feed the Need in Durham currently supports 7 member agencies in Clarington, who served 2568 low income individuals in 2015, 39% of whom were children. These individuals visited these 7 agencies a total of 7612 times in 2015. Through our members and programs, in 2015 we supported the distribution of 10,711 snacks and 15,789 meals to low income residents in Clarington. The Organization intends to use the 2016 Community Grant funds in the following manner: • Warehouse rent i • Warehouse manager wages • Warehouse utilities costs Financial Summary: 2015 2016 Revenue $502,402.94 $396,747.63 Expenses $417,950.31 $401,600.00 Net $ 84,452.63 ($ 4,852.37) Grant $ 3;00,0 00 ;< $ 5;000 00 -. Final Net $ 87,452.63 $ 147.63 14-7.8 Organization Name: Feed the Need Durham BALANCE SHEET as of December 31, 2015 *Please note this portion of the application is only required for requests of$3,001.00 or.greater through the Community Grant Program. Should one be available, an accountant prepared statement may instead be attached with your application. NOTE: List all Financial Dollars as of December 31, 2015 (or your organization's Fiscal Year.End). The date is the previous year to the grant request year. (i.e. Grant request year is 2016 - December 31, 2015 for financial dollars) (*Financial information — Fiscal Year priorto Grant Request) Part 1: ASSETS Cash Balance $96,475.00 Investments $ Accounts Receivable $15,568.00 Accounts Receivable — Fed. Gov't $14,730.00 HST Inventory Supplies $ Prepaid Expenses $12,227.00 Capital Assets $60,730.00 TOTAL ASSETS $199,730.00 Part 2: LIABILITIES Accounts Payable $21,783.00 Accounts Payable — Fed. Gov't HST $ Loans $ Deferred Revenue $118,592.00 Net Revenue (deficit) or surplus $59,355.00 TOTAL LIABILITIES & NET REVENUE $199;730.00 (DEFICIT).OR SURPLUS Prepared by: Shirley Kingston Position with Organization: Office Manager Date Completed (DD/MM/YYYY): 19/02/2016 14-79 Municipality of Clarington Community Services Department Summary of Grant Information Applicant Organization: Durham Youth Council Application #: 16-30 Date Received: February 25, 2016 Contact Name: Kyle Fitzgerald The primary programs /services of the Organization are: •Community outreach • Civic engagement • Youth representation Description of the program /service / event that the funding will be used for: The requested funds would assist in fulfilling 2016 operating expenses, including but not limited to community engagement, policy outreach, administrative expenses, promotional materials and website redesign and maintenance. The Organization intends to use the 2016 Community Grant funds in the following manner: • Community engagement • Policy outreach • Promotional materials • Administrative expenses • Website redesign and maintenance Financial Summary: 2015 2016 Revenue $ 250.00 $ 3,017.83 Expenses $ 232.17 $ 5,000.00 Net $ 17.83 ($ 1,982.17) Grant $ 00 - $ 200Q 00 Final Net $ 17.83 $ 17.83 14-80 14-81 Municipality of Clarington Community Services Department Summary of Grant Information Applicant Organization: Big Brothers and'Sisters of Clarington Application #: 16-31 Date Received: February 26, 2016 Contact Name: Darlene Brown The primary programs /services of the Organization are: i' • Traditional match program (one on one mentoring, Big Brothers/Little Brothers, Big Sisters/Little Sisters, Couples Match) • In-school mentoring program (co-op in school mentoring), Go Girls!, Game On Group Mentoring programs Description of the program /service/ event that the funding will be used for: The requested funds will enable us to continue to respond to the growing needs of our community. In 2015 we served over 520 children through our various programs. We continue to maintain a wait-list and these numbers will only continue to increase as the population in our community grows. The funds will be put toward supporting our Traditional Match program by offsetting the program staff salary which includes the cost of screening volunteers /children, and providing training to all successful candidates. It j also includes monitoring all matches and providing extra support for children and families we serve. The Organization intends to use the 2016 Community Grant funds in the following k manner: • Program staff salary Financial Summary: j' 2015 2016 Revenue $278,320.00 $289,540.00 Expenses $269,380.00 $285,600.00 Net $ 8,940.00 $ 3,940.00 Grant $ QO $:;5;000'00 r Final Net $ 8,940.00 $ 8,940.00 i i . r. 14-82 Organization Name: Big Brothers and Sisters of Clarington BALANCE SHEET as of December 31, 2015 *Please note this portion of the application is only required for requests of$3,001.00 or greater through the Community Grant Program. Should one be available, an accountant prepared statement may instead be attached with your application. NOTE: List all Financial Dollars as of December 31, 2015.(or your.organization's Fiscal Year End). The date is the previous year to the grant request year. (i.e. Grant request year is 2016 - December 31, 2015 for financial dollars) (*Financial information — Fiscal Year priorto Grant Request) Part-1: ASSETS Cash Balance $13,520.00 Investments $ Accounts Receivable $3,292.00 Accounts Receivable --Fed. Gov't $ HST Inventory Supplies $ Prepaid Expenses $1,780.00 Capital Assets $195,540.00 . TOTAL.ASSETS $214,132:00 Part 2:LIABILITIES Accounts Payable $8,040.00 Accounts Payable — Fed. Gov't HST $ Loans $ Deferred Revenue $28,500.00 Net Revenue (deficit) or surplus $177,.592.00 -TOTAL LIABILITIES & NET REVENUE $21.4,132.00 DEFICIT OR SURPLUS Prepared by: Nicky Grantham Position with Organization: Bookkeeper Date Completed DD/MM/.YYYY): 24102/2016 14=83 Municipality of Clarington j Community Services Department Summary of Grant Information Applicant Organization: Boys and Girls Club of Durham Application #: 16-32 Date Received: February 25, 2016 Contact Name: Lisa McNee Baker The primary programs I services of the Organization are: • After-school programs • Youth justice services • Camps Description of the program I service I event that the funding will be used for: The requested funds would assist in covering some of the expenses to hire additional staff to accommodate children on waiting lists for after-school programs at three locations in Clarington: John M. James Public School, Harold Longworth Public School and Newcastle & District Recreation Complex. I The Organization intends to use the 2016 Community Grant funds in the following manner: • Additional part-time staff wages t Financial Summary: 2015 2016 Revenue $3,352,060.64 $3,454,447.35 Expenses $2,361,476.43 $2,551,800.00 Net $990,584.21 $902,647.35 Grant $ :00 $ 5,O0a 00 Final Net $990,584.21 $907,647.35 14-84 i Organization Name: Boys and Girls Club of Durham BALANCE SHEET as of December 31, 2015 *Please note this portion of the application is only required for requests of$3,001.00 or greater through the Community Grant Program. Should one be available, an accountant prepared statement may instead be attached with your application. NOTE: List all Financial Dollars as of December 31, 2015 (or your organization's Fiscal Year End). The date is the previous year to the grant request year. (i.e. Grant request year is 2016 - December 31, 2015 for financial dollars) (*Financial information — Fiscal Year prior to Grant Request) Part 1: ASSETS Cash Balance $673,525.59 Investments - $102,256.16 Accounts Receivable $18,146.44 Accounts Receivable — Fed. Gov't $133-225.77 HST Inventory Supplies $ Prepaid Expenses $7,584.18 Capital Assets $321,930.46 TOTAL ASSETS $1,136,668.60 Part 2: LIABILITIES Accounts Payable $18,974.50 Accounts Payable — Fed. Gov't HST $ Loans $ Deferred Revenue $127,109.89 Net Revenue (deficit) or surplus $990,584.21 TOTAL LIABILITIES & NET REVENUE $1,136,668.60 DEFICIT QR SURPLUS . Prepared by: Nicole Landelis Position with Organization: Finance Director Date Completed DD/MM/YYYY : 02/03/2016 14-85 i Municipality of Clarington Community Services Department Summary of Grant Information Applicant Organization: The Animal Guardian Society . Application #: 16-33 Date Received: February 25, 2016 Contact Name: Kathy Asling The primary programs /services of the Organization are:. • Helping surrendered and abundant pets • Pet training • Microchip clinics and dog walking park in,proximity to Bowmanville, Oshawa & Port Perry Description of the program /service / event that the funding will be used for: The requested funds will cover operating costs of the organization that currently does not receive any government funding and relies on the generosity of animal lovers and the fundraising efforts of their volunteers. The Organization intends to use the 2016 Community Grant funds in the following manner: !� I' • Medical expenses for animals Financial Summary: 2015 2016 Revenue $ 64,973.00 $ 54,030.00 Expenses $ 66,943.00 $ 75,400.00 Net ($ 1,970.00) ($21,370.00) Grant _ $ 00 $ 00 00 Final Net ($ 1,970.00) ($ 18,370.00) 14-86 14-87 Municipality of Clarington Community Services Department Summary of Grant Information Applicant Organization: Bowmanville Tennis Club Application #: 16-34 Date Received: February 10, 2016 Contact Name: Ellen Logan The primary programs /services of the Organization are: •Adult programs, tournaments and lessons • Junior programs, tournaments and lessons • Fun activities and tournaments for adults and juniors Description of the program / service / event that the funding will be used for: The requested funds will help with the operating costs of the Club including the ongoing maintenance of the courts, nets, night lights and security. The funds will also support the adult and junior programs and special events, which include a free open junior tournament for Clarington youth. Tournaments, camps and special events offered.by the Club are usually all day events, and include BBQs, refreshments, tennis balls, etc. The Organization intends to use the 2016 Community Grant funds in the following manner: • Lessons, camps, special events • Night lights repair and replacement • Court resurfacing • Taxes and lease payments Financial Summary: 2015 2016 Revenue $ 15,960.66 $.16,770.93 Expenses $ 13,089.73 $ 15,360.00 Net $ 2,870.93 $ 1,410.93 Grant000 00.. Final Net $ 2,870.93 $-6,410-.9 i 14-88 Organization Name: Bowmanville Tennis Club BALANCE SHEET as of December 31, 2015 'Please note this portion of the application is only required-for requests of$3,001.00 or greater through the Community Grant Program. Should one be available, an accountant prepared statement may instead be attached with your application. NOTE: List all Financial Dollars as of December 31, 2015 (or your organization's Fiscal Year End). The date is the previous year to the grant request year. (i.e. Grant request year is 2016 - December 31, 2015 for financial dollars) (Financial information — F i s ca I Year prior to Grant Request) Part 1: ASSETS Cash Balance $2,870.93 Investments $ Accounts Receivable $ Accounts Receivable — Fed. Gov't HST $ Inventory Supplies $ Prepaid Expenses $ Capital Assets $ TOTAL ASSETS $2,870.93 Part 2: LIABILITIES Accounts Payable $ Accounts Payable — Fed. Gov't HST $ Loans $ Deferred Revenue $ Net Revenue (deficit) or surplus $2,870.93 TOTAL LIABILITIES & NET REVENUE $2,870.93 DEFICIT OR SURPLUS Prepared by: Ellen Logan Position with Organization: Treasurer Date Completed DD/MM/YYYY : 11/02/2016 14-89 1 Municipality of Clarington Community Services Department Summary of Grant Information Applicant.Organization: Soper Valley Model Railroad Assoc Application #: 16-35 Date Received: February 11, 2016 Contact.Name: Bill Harford, Jr. The primary programs /services of the Organization are: • Hold regular member meetings to work on model train layout and various aspects of the hobby • Host annual model train show which is open to the public to promote the hobby of model railroading • Host open houses for various festivals and visits from local schools and youth organizations Description of the program / service / event that the funding will be used for: The requested funds will help to offset the expenses of facility rentals for events, insurance costs for liability and equipment, and the purchase of construction material used to complete more of the display layout. The Organization intends to use the 2016 Community Grant funds in the following manner: • Facility rental • Liability insurance • Construction material Financial Summary: 2015 2016 Revenue $ 7,426.35 $ 11,622.33 Expenses $ 5,554.02 $ 6,340.00 Net $ 1,872.33 $ 5,282.33 Grant $; 75fl 0.0., $._2,DQ0 Final Net $ 2,622.33 $ 7,282.33 14-9.0 14-91 Municipality of Clarington Community Services Department Summary of Grant Information Applicant Organization: Clarington Swim Club Application #: 16-36 Date Received: February 17, 2016 Contact Name: Lyn'sey.Rivest The primary programs /services of the 'Organization are: • Learn to swim program, fundamentals,.one on one instruction • Pre-competitive and masters swimming, intro to competitive swimming and adult competitive swimming • Competitive swimming Description of the program / service / event that'the funding will be used for: l The requested funds will be used towards the cost of pool time which is the most expensive and crucial aspect of the program. To run our programs effectively and efficiently we require enough pool time to meet the needs of the membership and this comes at an expense. The Organization intends to use the 2016 Community Grant funds in the following manner: • Pool rental fees Financial Summary: 2015 2016 Revenue $279,999.00 $158,476.00 Expenses $302,523.00 $163,900.00 Net ($22,524.00) ($ 5,424.00) Grant $ _1;000 00 $. 5;OQ.4 00 Final Net ($ 21,524.00) ($ 424.00) 14-92 Organization Name: Clarington Swim Club BALANCE SHEET as of July 31, 2015 *Please note this portion of the application is only required for requests of$3,001.00 or greater through the Community Grant Program. Should one be available, an accountant prepared statement may instead be attached with your application. NOTE: List all Financial Dollars as of December 31, 2015 (or your organization's Fiscal Year End). The date is the previous year to the grant request year. (i.e. Grant request year is 2016 - December 31, 2015 for financial dollars) (*Financial information --Fiscal Year prior to Grant Request) Part 1: ASSETS Cash Balance $2,939.00 Investments $ Accounts Receivable $4,183.00 Accounts Receivable — Fed. Gov't HST $ Inventory Supplies $ Prepaid Expenses $ Capital Assets $ TOTAL ASSETS $7;122.00 Part Z: LIABILITIES Accounts Payable $28,146.00 Accounts Payable — Fed. Gov't HST $ Loans $ Deferred Revenue $ Net Revenue (deficit) or surplus ($21,024.00) TOTAL LIABILITIES & NET REVENUE $7,122.00 DEFICIT OR SURPLUS Prepared by: Lynsey Rivest Position with Organization: Coach Date Submitted: DD/MM/YYYY :' 17/02/2016 14-93 Municipality of Clarington Community Services Department Summary of Grant Information Applicant Organization: Durham Synchro Club Application #: 16-37 Date Received: February 26, 2016 Contact Name: Pinder DaSilva The primary programs / services of the Organization are: • We are the only synchronized swim club in Durham Region. We represent Durham Region at provincial and national level competitions. • Provide opportunities and training for self-development, leadership and team work in an Athletes with Disabilities, Recreational and Competitive environment • We promote overall health and physical fitness while fostering goodwill and sportsmanship Description of the program /service / event that the funding will be used for: j The requested funds will be used to provide additional mentoring for our coaches and training for our swimmers in the Athletes with Disabilities programs. The training program will be led by Aspire Acrobatics in Bowmanville and will focus on a synchro swimming specific stretching, flexing and strength program to complement the club's routines in the water. The funds will also be used to print new brochures for the Club. i The Organization intends to use the 2016 Community Grant funds in the following manner: i • Develop synchro specific flex and strength program • Implement the synchro specific flex and strength program • Design and print brochures Financial Summary: i; 2015 2016 Revenue $248,649.00 $281,069.00 Expenses $240,323.00 $257,563.00 Net $ 8,326.00 $ 23,506.00 Grant Final Net $ 8,326.00 $ 28,130.35 14-94 i! Organization Name: Durham Synchro Club BALANCE SHEET as of July 31, 2015 *Please note this portion of the application is only required for requests of$3,001.00 or greater through the Community Grant Program. Should one be available, an accountant prepared statement may instead be attached with your application. NOTE: List all Financial Dollars as of December 31, 2095 (or your organization's Fiscal Year End). The date is the previous year to the grant request year. (i.e. Grant request.year is 2016 - December 31-, 2015 for financial dollars) (*Financial information — Fiscal Year prior to Grant Request) Part 1: ASSETS Cash Balance $29,947.00 Investments $10,198.00 Accounts Receivable $ Accounts Receivable — Fed. Gov't $ HST Inventory Supplies $3,783.00 Prepaid Expenses $ Capital Assets $5,196.00 TOTAL ASSETS $49,124.00 Part 2: LIABILITIES Accounts Payable $7,514.00 Accounts Payable — Fed. Gov't NST $ Loans $4,600.00 . Deferred Revenue 1 $ Net Revenue (deficit) or surplus $37,010.00 TOTAL LIABILITIES& NET REVENUE $49,124.00 . DEFICIT OR SURPLUS Prepared by: Tanya Nickerson Position with Organization: Treasurer Date Completed DD/MM/YYYY : 26/02/2016 14-95 Municipality of Clarington Community Services Department Summary of Grant Information Applicant Organization: Oshawa Camaros Baton Club Application #: 16-38 Date Received: February 25, 2016 Contact Name: LeeAnn Wilson The primary programs /services of the Organization are: • Baton twirling lessons offered primarily in Clarington school gyms and a dance studio in Bowmanville Description of therogram /service / event that the funding will be used for: p g Through our programs we promote health and fitness as well as strong community j involvement while developing team spirit and strong self-esteem. The requested funds will be used to register for competitions and travel costs. The Organization intends to use the 2016 Community Grant funds in the following manner: is • Competition entry fees • Travel costs i i L Financial Summary: 2015 2016 . Revenue. $ 40,322.06 $ 40,393.72 Expenses $ 44,928.34 $ 47,950.00 Net ($ 4,606.28) $ 7,556.28) Grant. $"`1;000 00 5,000 00. _ Final Net ($ 3,606.28) ($ 2,556.28) I` i 14-96 Organization Name: Oshawa Camaros Baton Club .BALANCE SHEET as of December 31, 2015 *Please note this portion of the application is only required for requests of$3,001.00 or greater through the Community Grant Program. Should one be available, an accountant prepared statement may instead be attached with your application. NOTE: List all Financial Dollars as of December 31, 2015-(or your organization's Fiscal Year End). The date is the previous year to the grant request year. (i.e. Grant request year is 2016 - December 31, 2015 for financial dollars) .(*Financial information — Fiscal Year priorto Grant Request) Part '1::ASSETS Cash Balance $5,743.97 Investments $ Accounts Receivable $ Accounts Receivable— Fed. Gov't HST $ Inventory Supplies $ Prepaid Expenses $ Capital Assets $ TOTALASSETS $5,743.97 Part.2: LIABILITIES . Accounts Payable $ Accounts Payable— Fed. Gov't HST $ Loans $ Deferred Revenue $ Net Revenue (deficit) or surplus $5,743.97- TOTAL LIABILITIES:& NET REVENUE $5,743:97 DEFICIT OR SURPLUS Prepared by: Michelte Bretherick Position with Organization: President Date Completed (DD/MM/YYYY): 25/02/2016 14-97 Municipality of Clarington Community Services Department Summary of Grant Information Applicant Organization: Bowmanville Figure Skating Club Application #: 16-39 Date Received: March 9, 2016 Contact Name: Jennifer McCarthy The primary programs / services,of the Organization are: • Canskate program • Starskate program Description of the program I service I event that the funding will be used for: The requested funds will be used towards the purchase of a jumping harness which assists skaters in learning complex jumps safely with supervision; instilling confidence and building skill in our athletes. The Organization intends to use the 2016 Community Grant funds in the following manner: • Jumping harness Financial Summary: i 2015 2016 Revenue $163,624.22 $169,128.29 Expenses $163,045.93 $168,160.00 Net $ 578.29 $ 968.29 brant $.:.:1;000 00 3000 00 Final Net $ 1,578.29 $ 3,968.29 i. i 14-98 14-99 1 Municipality of Clarington Community Services Department Summary of Grant Information Applicant Organization: Hampton Community Assoc Application #: 16-40 Date Received: March 9, 2016 Contact Name: Amanda Townson The primary programs / services of the Organization are: • Facility use by groups such as New Life, Hampton Soccer, Scouts and Beavers •Community events (i.e. Easter Hunt, Hampton clean-up, Family Fun day, Christmas) Description of the program /service / event that the funding will be used for: The requested funds will be used to offset operating costs such as office supplies, professional services and personnel costs. The Organization intends to use the 2016 Community Grant funds in the following manner: • Office supplies • Professional services • Personnel costs Financial Summary: i 2015 2016, Revenue $ 15,405.36 $ 17,312.32 Expenses $ 12,593.04 $ 16,600.00 Net $ 2,812.32 $ 712.32 Grant 33000 00 Final Net $ 5,812.32 $ 3,712.32 14-100 i , i C121 to-_0 Community Services Report . If this information is required in an alternate accessible format, please contact the Municipal Clerk at.905-623-3379 ext. 2102. Report To: General Government Committee Date*of Meeting: April 18, 2016 i Report Number: CSD-008-16 Resolution: i File Number: N/A By-lav Number: Report Subject: April Supplemental Sponsorship Requests . Recommendations: 1. That Report CSD-008-16 be received; 2. That Council consider the sponsorship requests submitted by the In the Face of an Angel Golf for Ovarian Cancer Tournament, the John Strange Memorial Foundation, the I' Clarington Fire Fighters Association, Lupus Ontario, the YWCA Durham and Habitat for Humanity Durham; and r 3. That all interested parties listed in Report CSD-008-16 and any delegations be advised of Council's decision. f I 14-101 Municipality of Clarington Report CSD-008-16 Page 2 Report Overview The Municipality of Clarington supports a variety of local events and activities through the sponsorship program. Sponsorship requests have been received by the In the Face of an Angel Golf for Ovarian Cancer Tournament, the John Strange Memorial Foundation, the Clarington Fire Fighters Association, Lupus Ontario, the YWCA Durham and Habitat for Humanity Durham. I o Background The Municipality of.Clarington has sponsored a variety of events and activities in the community through the sponsorship program. On March 29, 20*16, Council supported a new Community Event Sponsorship Program through resolution # GGC-187-16. This program identified eligibility criteria and an application process for sponsorship requests. The new Community Event Sponsorship Program allows for two intake periods each year. With the introduction of this program in 2016, the first intake period for events occurring August 1, 2016 to December 31, 2016 closes May 15, 2016 (11:59pm). Any sponsorship requests occurring prior to this period will be advanced to Council for consideration as. received. Community Services Department staff have received a number of time sensitive requests which are presented here for Council's consideration. The Community Event Sponsorship Program for 2016 has a budgeted amount of $35,000.00. According to this program and budget, $17,500.00 will be available for events occurring January 1 to June 30 and $17,500.00 will be available for events occurring July 1 to December 31. For2016, $10,000.00 has.been awarded f6revents that requested sponsorship earlier this year. At this time, $7,500.00 remains in this current intake-period. Staff will be preparing a subsequent report to Council for consideration with any sponsorship requests received by May 15, 2016 for events occurring between August 1 and December 31, 2016. 2e Proposal 2.1. In the Face of an Angel Golf for Ovarian Cancer Tournament Over the past five years, In the Face of an Angel Golf for Ovarian Cancer Tournament has raised over$50,000.00 for Ovarian Cancer Canada. 14-102 i Municipality of Clarington Report CSD-008-16 Mage 3 On Sunday, May 291h, the 6th annual In the Face of an Angel Golf for Ovarian Cancer Tournament will be held at Ayren Links Golf Club in Clarington. The funds raised through this event are used to fund research and provide outreach programs through the Tournament beneficiary, Ovarian.Cancer Canada. In the Face of an Angel Golf for Ovarian Cancer Tournament has submitted a sponsorship request in the amount of$1,000.00 (Attachment 1) in support of this event. This event did not receive funding in 2014 or 2015 through the sponsorship program. 2.2. John Strange Memorial Foundation The 3rd Annual John Strange Memorial Golf Classic is being held on Tuesday, June 14, 2016 at Lakeridge Links Golf Club in Brooklin. In 2015, the John Strange Memorial Golf Classic raised $52,000.00 for local charities. All proceeds from the event will support organizations with whom Mr. Strange was passionately involved: i • Pro-Action Cops &.Kids (Durham Chapter) ® Make a Wish Foundation ® Community Living Oshawa / Clarington The John Strange Memorial Foundation has submitted a sponsorship request (Attachment 2) in the amount of$2,500.00 (Lunch Sponsor). This event received $2,500.00 in funding in 2014 and the same in 2015 through the sponsorship program. 2.3. Clarington Fire Fighters Golf Tournament Committee The Clarington Fire Fighters Annual Charity Golf Tournament is being held Friday, June 3, 2016 at the Newcastle Golf Course. The proceeds from the golf tournament support Camp Bucko (Burn Camp for Kids in Ontario). This camp is open to burn' survivors between the ages of 7— 17 years of age. • t; The Clarington Fire Fighters Association has submitted a sponsorship request (Attachment 3) with a range of$150.00 to $500.00 for Council's consideration. This event did not apply for, nor receive funding through the sponsorship program 'in 2014 or 2015. 2A. Lupus Ontario !' The Durham Region Lupus Support Group and its active members will be hosting.their annual Durham Walk for Lupus at Rotary Park in Ajax on June 4, 2016, c G 14-103 !' • 4 Municipality of Olarington Report CSD-008-16 Page 4 The proceeds of this event will fund lupus awareness, support services and research through the beneficiary, Lupus Ontario. Lupus Ontario has submitted a sponsorship request (Attachment 4) with a range of $250.00 to $2,500.00 for Council's consideration. This event did not apply for, nor receive funding through the sponsorship program in 2014 or 2015. 2.5. YWCA Durham The YWCA Durham will be hosting their 13th Annual Starry Nights dinner, dance and auction on June 10, 2016 at the Jubilee Pavilion in Oshawa. The proceeds from this event will support women and children who are relying on the YWCA Durham to help change their lives by offering an emergency shelter, a crisis line and other services. The YWCA Durham has submitted a sponsorship request (Attachment.6) with opportunities ranging from $60.00 to $2,200.00 for Council's consideration. This event has not applied for, nor received funding through the sponsorship program in 2014 or 2015. 2.6. Habitat for Humanity Durham Habitat for Humanity Durham is hosting their first ever Family Golf Tournament on Sunday, June 19, 2016 at Mill Run Golf Club in Uxbridge and their 141h Annual Golf Tournament on September 26, 2016 at Whitevale Golf Club in Whitevale (Pickering). Both tournaments are raising funds to support the construction of Habitat for Humanity's CentreTowne community in Oshawa which will be home to 24 new families upon its completion in 2017. Sponsorship requests for both tournaments were submitted (Attachment 7) and opportunities range from $100.00 to $2,500.00 for the Family Golf Tournament and $150.00 to $4,250.00 for the Annual Golf Tournament. Habitat for Humanity Durham applied for funding through the sponsorship program 2015 and was denied through Resolution #GPA-315-15. 3. Concurrence Not Applicable 14-104 Municipality of Clarington Report CSD-008-16 --- - Page 5 4. Conclusion It is respectfully recommended that the sponsorship requests received from the In the Face of an Angel Golf for Ovarian Cancer Tournament, the John Strange Memorial Foundation, the Clarington Fire Fighters Association, Lupus Ontario, the YWCA Durham and Habitat for Humanity Durham be considered by Council. 5. Strategic Plan Application. Not applicable. Q Submitted by: f m Reviewed by. Joseph seph P. Caruana, Franklin Wu, Director of Community Services Chief Administrative Officer Staff Contact: Sharon Meredith, Manager of Recreation, 905-623-3379 ext. 2504 or smeredith@clarington.net Attachments: Attachment 1 — In the Face of an Angel Golf for Ovarian Cancer Tournament Sponsorship Request Attachment 2 —John Strange Memorial Foundation Sponsorship Request Attachment 3 — Clarington Fire Fighters Golf Tournament Committee Sponsorship Request Attachment 4 — Lupus Ontario Sponsorship Request Attachment 5 --YWCA Durham Sponsorship Request Attachment 6 — Habitat for Humanity Durham Sponsorship Request List of interested parties to be notified of Council's decision is on file in the Community Services Department. J PC/SM - 14-105 i Attachment 1 to CSD-008-16 i iL J J • '' Tournament for Ovarian cancer[research Sunday May 29,2016 Golf for Ovarian Cancer Hello Community Sponsor! It's happened to too many of us....someone we know(and love)has fought or is fighting Ovarian Cancer.That's why we are once again teeing up for the 6`Annual"In The Face of An Angel"Golf for Ovarian Cancer.This year our tournament is being held at Newcastle Golf Club,2429 Golf Course Road, Newcastle,Ontario Ovarian Cancer is the most serious of all gynecological cancers.Over 2600 Canadian women are diagnosed every year;and every year 1750 women succumb to this disease.Symptoms are varied,vague and easily missed. There is no screening test to detect it.But when found early-and treated-ovarian cancer survival rate is 90% Every year thousands of women are affected by this disease and research and outreach programs are needed to educate women on the signs and symptoms of this dreaded disease."In The Face Of An Angel"Golf For Ovarian Cancer offers women the opportunity to spend the day enjoying the game of golf,educating themselves about this disease and speaking with survivors who tell their stories and drive home the need to fundraise for Ovarian Cancer.Our"In The Face Of An Angel"golf tournament incorporates all of these great opportunities encouraging respect and appreciation for oneself and each other. Over the past 5 years"In The Face Of An Angel"has raised over$50,000 to help fund research and outreach programs for Ovarian Cancer. I'd say that is pretty impressive fora small community where only 44 golfers can be accepted into this tournament each yearl Your participation and sponsorship really does make a difference!We have outlined a couple of ways that you and your business can participate.There is an opportunity for every budget-big and small. Everyone plays an important role in funding the invaluable research and outreach programs. For more on our 6th Annual"In The Face Of An Angel"Golf for Ovarian Cancer Tournament please go to our website www.inthefaceofananeel.ca and check out our past tournaments. Simply complete the accompanying"Donation Form"and email or mail to: In The Face Of An Angel c/o Wendy Partner 3831 Wilcox Road Orono,ON LOB 11VI0 Email:wendv@inthefaceofanangel.ca You can also purchase tickets to play in the"In The Face Of An Angel"Tournament--the cost is$90.00 per golfer(sorry women only)Register a team to represent your Company, network,and/or family and friends for a good cause... To reserve tickets simply email wendy@inthefaceofanangel.ca Thanking you in advance, Wendy Partner,Chair "In The Face of an Angel"Golf for Ovarian Cancer In support of.... Ovarian Cancer Canada Cancer de Povaire Canada 14-106 "In The Face Of An Angel " MAY 999 409 _ Oo f For Ovarian Cancer Or -; .Location:Newcastle Golf Course Ltd 2429 Golf Course Road Newcastle, Ontario LiB Lig Registration:sx:ooam(Shotgun start atY:oo pm) � Price:$go.oo per person Includes:Cart, Green Fees,Mulligan Card,Appetizers,Lunch,Desserts&Beverages, `^ O Participant Gift,Door Prizes Please print and return to Wendy Partner,3831 Wilcox Rd, Orono LoB 1Mo CARTS 11TILL BE PROVIDED AND VVE WILL BE PLAYING THE FRONT 9 ONLY Name: Name: Address: Address: City. P/C city: P/C O Email: Email: O Telephone: Telephone: Pa menta Cash or Cheque I Payment: Cash or Cheque Name: Name: O O Address: Address City: City: P/C: , O PC Email: Email: O" O Telephone: Telephone: 10 'O Payment: Cash or Cheque PamentaCash or Che ue ****For this event/participants consent to the use of his/her name or organization and or photographs without O �y compensation in any form of advertising orpromotion undertaken by"In The Face Of An Angel' including any U� 5promotional materials,social networks,advertising and or TV commercials/promotions.**** 5�^rC i j j Tournament for Ovarian cancer Researcht` - Sunday May 29, 2016 Golf for Ovarian Cancer Sponsorship (Opportunities PLATINUM CORPORATE SPONSOR $1500.00 (2 required) Platinum Sponsors receive: Your name will appear on a banner which will be prominently displayed Your sponsorship will be used to provide the Tournament meal and/or awards for winning the most"honest team" Your business will be prominently featured in all promotional materials produced for the event Your business name will be fed on all social media feeds before and after the event GOLD SPONSOR $1000.00 Gold Sponsors receive: A sign with your business name/logo and web site will be placed on the specific hole you choose to sponsor Your sponsorship will provide awards for the winners of the longest drive and closest to the pin challenges Your business name will be fed on all social media feeds before and after the event SILVER SPONSOR $500 (2 required) Silver Sponsors receive: Your logo will be prominently placed on the sponsored activities(Chipping or putting contests) Your business name will be acknowledged on all promotional material created prior to and following the event Your business name will be fed on all social media feeds before and after the event Bronze Sponsors Receive: Your business name will be acknowledged-on all promotional material created prior to and following the event Your business name will be fed on all social media feeds before and after the event HOLE SPONSORS $150 (12 required) Your logo will-be prominently placed on the sponsored hole Your business name will be acknowledged on all promotional material created prior to and following the event ANGELS $100 Angels Receive recognition on an ANGEL cut out displayed throughout the dining tent PRIZE DONATIONS(many required) Donate a prize of your choice! From Silent and Live Auction items to Starter packages(balls,tees, munchies)all donations are very much appreciated!Your business/name will be listed as a prize sponsor in our golf program &be recognized when items are distributed Sponsors are invited and encouraged to provide a small promotional souvenir(accompanied by your business card) that can be included in the starter kits for registered players. 60 are needed Please identify which sponsorship you would like to do and Send it to:wendy@inthefaceofanangel.ca OC Wendy Partner 3831 Wilcox Road, Orono,ON LOB 1MO..... along with your sponsorship cheque please....thank you! O In support of.... ••' Ovarian Cancer Canada Cancer de ('ovaire Canada 14-108 Attachment 2 to CSD-008-16 1Ad - John Strange r& Memorial on or op, Packagm Golf Classic The 3rd Annual John Strange Memorial Golf Classic Tuesday, June 14, 2016 Lakeridge Links Golf Club On this day, you will be supporting John's Legacy by supporting the organizations that John was passionately Involved: COMMUNITY { SH. Osha va I Claringtvn 1 • Registration: 11:30 a.m. Lunch: 12:00 P.M. -Shotgun Start: 1:00 P.M. Reception and Dinner to follow Contacts: Dave Wilson rdavewilson@hotmail.com 239®923-5564 Denis Ayotte denisayotte@gusbrown.com 905®767-2330 14®109 John Strange Memorial Golf Classic A Tribute to a Great Friend John Strange was so much more than a great friend; John was a differ- ence maker. He was a kind, compassionate and caring man who lived life to the fullest. He was a quiet, gentle hero to many people. John read- ily stepped forward to change the world in a positive manner. John was actively involved in several charitable organizations and he played a significant role in countless charitable events throughout the Durham Region. John made a difference each and every day, and he will be sorely missed by his community. Motivational speaker and author Veronica Hay has many writings that epitomize John. Some examples are as follows: Did I keep my word today, no matter how simple a promise I may have made, knowing it meant a whole lot to someone else? Will someone sleep better tonight because of me? Will they awaken in the morning believing in themselves again? And walk with their head held high? If today was to be my last day on the planet, would I feel happy about how I lived it? With an almost certainty, John would say ....Absolutely! John, you will forever he in our thoughts! 14110 John Strange Memorial Golf Classic John's Charitable Organizations Pro�Action Cops & Kids (Durham Chapter): Providing funding to support the mission for Police Officer community-based outreach programs and projects for youth at risk in the Durham Re- gion. The projects are designed to enhance the interaction, communication and rapport between members of our Police Forces and youth at risk in the Durham Region. Make a Wish foundation: Providing funding to support the mission of Make-A-Wish Founda- tion of Canada to grant the wishes of children with life threatening medical conditions, to enrich the human spirit with hope,-strength and joy. Community Living Oshawa/Claririgton: Providing funding to support the mission of Com- munity Living Oshawa/Clarington to support the achievement of personal outcome measures and to enrich the lives for people with intellectual disabilities. MADE. . .. t� `' 'Y�lc �►�11® Oshawa!CIar ngton 3nr Annual Golf Tournament Dear Friends: This is our third annual golf tournament to honour John. Last year was a great success raising $52,000 for our charities and had 90 golfers join us for a great day. This year, you will once again be supporting John's legacy by sup- porting the Organizations that John was passionately involved. You will receive a reg- istration gift, enjoy a lunch, play a round of golf with a cart, enjoy a dinner and sup- port a live and silent auction. During the round of golf; you will be entertained with a fun activity at each and every hole as well as a fun trivia for all groups during the round. Please come out to support this great day and help John's legacy live on. See you on June 14", Dave Wilson Denis Ayotte Co-Chair Co-Chair 14-111 Sponsorship Opportunities Signature Sponsor Registration Gift Sponsor $5,000 $4,000 Includes a foursome for the John Strange Golf Classic. Includes a Twosome for the John Strange Golf Classic. Corporate Name and Logo prominently displayed at the Corporate Name and Logo prominently displayed on event including Corporate Logo on the course entrance every golfers gift shirt, on the course entrance sign, in sign, in the event program and on the donor presenta- the event program and on the donor presentation tion screen. screen. Award of appreciation at the event presented to your Opportunity to set up an on-course promotion at a des- Official Representative as the Signature Event Sponsor. ignated hole and an opportunity to provide a giveaway t Opportunity to set up an on-course promotion ata desig- o promote your business to all golfers in the gift bag. nated hole and an opportunity to provide a giveaway to promote your business to all golfers in the gift bag. Dinner Sponsor Wine Sponsor $2,500 $2,500 Includes a Twosome for the John Strange Golf Classic. Includes a Twosome for the John Strange Golf Classic. Corporate Name and Logo prominently displayed on Corporate Name and Logo prominently displayed on every table during dinner, on the course entrance sign, every Bottle of Wine given to all golfers as a take home in'the event program and on the donor presentation signature gift, on the course entrance sign, in the event screen. program and on the donor presentation screen. Opportunity to set up an on-course promotion at a des- Opportunity to set up an on-course promotion at a des- ignated hole and an opportunity to provide a giveaway ignated hole and an opportunity to provide a giveaway to promote your business to all golfers in the gift bag. to promote your business to all golfers in the gift bag. Lunch Sponsor I Driving Range Sponsor 40- $2,500 $1,000 Includes a Twosome for the John Strange Golf Classic. Corporate Name and Logo prominently displayed at the driving range on the course entrance sign, in the event Corporate Name and Logo prominently displayed at the program and on the donor presentation screen. barbecue lunch area, on the course entrance sign, in the event program and on the donor presentation Opportunity to set up an on-course promotion at a desig- screen. nated hole and an opportunity to provide a giveaway to promote your business to all golfers in the gift bag. Opportunity to set up an on-course promotion at a des- ignated hole and an opportunity to provide a giveaway to promote your business to all golfers in the gift bag. 14-112 Sponsorship Opportunities (C®nt9d) Cart Sponsor Putting Contest Sponsor $1,000 + $1,000 Corporate Name and Logo prominently displayed on Corporate Name and Logo prominently displayed at, every one of the 36 golf carts at the tournament, on the the putting green, on the course entrance sign, in the course entrance sign, in the event program and on the event program and on the donor presentation screen. donor presentation screen. Opportunity to set up an on-course promotion at a des- Opportunity to set up an on-course promotion at a des- ignated hole and an opportunity to provide a giveaway ignated hole and an opportunity to provide a giveaway to promote your business to all golfers in the gift bag. to promote your business to all golfers in the -gift bag. ,1S Family & Friends Volunteer Lunch Dinner Sponsor Sponsor $1,000 _ $1,000 Corporate Name and Logo prominently displayed at Corporate Name and Logo prominently displayed at the the John Strange Family& Friends dinner table, in the Volunteers lunch table, in the event program and on event program and on the donor presentation screen. the donor presentation screen. Opportunity to set up an on-course promotion at a des- Opportunity to set up an on-course promotion at a des- ignated hole and an opportunity to provide a giveaway ignated hole and an opportunity to provide a giveaway to promote your business to all golfers in the gift bag. to promote your business to all golfers in the gift bag. 40Flag Sponsor Tee Sponsor $300 i $250 — Corporate Name and Logo prominently displayed on Corporate Name and Logo prominently displayed at the tee one of the 18 flags.You will also be able to take the block of one of the 18 holes on the course, in the event pro- flag home or to your office as a memento of John, in gram and on the donor presentation screen. the event program and on the donor presentation screen. Opportunity to set up an on-course promotion at a designated hole and an opportunity to provide a giveaway to promote Opportunity to set up an on-course promotion at a des- your business to all golfers in the gift bag. ignated hole and an opportunity to provide a giveaway to promote your business to all golfers in the gift bag. { John Strange Memorial Golf Classic For More Sponsorship Information, Contact: Dave Wilson: rdavewilson@hotmail.com 289-928-5564 Denis Ayotte: denisayofte@gusbrown.com 905-767-2330 14-113 L" GMolf ohn Strange' i emorial - _ If, ---- - --- -- - ---- — - nesday, June 14, 2016 TION ;s=e s . , , Name: Ll Company: Golfer#1 Address: ' Name: Postal Code: Phone# Phone#: Fax#: Email: Email: Signature Sponsor $5,000 Golfer#2 Registration Gift Sponsor $4,000 Name: Dinner Sponsor $2,500 Phone#: Lunch Sponsor $2,500 Email: Wine Sponsor $2,500 Driving Range Sponsor $1,000 Golfer#3 Putting Contest Sponsor $1,000 Name: Cart Sponsor $1,000 Phone#: JS Family&Friends Dinner $1,000 Email: Volunteer Lunch Sponsor $1,000 Flag Sponsor $ 300 Golfer#4 Tee Sponsor $ 250 Name: Individual Golfer $ 225 Phone#: . Foursome $ 900 Email: I am unable to participate but would like to make a Charitable Donation in the amount of$ Method of Payment — -- - - _ - Enclosed is my Registration cheque payable to Silent and Live Auction Items "John Strange Memorial Foundation". If you would like to donate in kind a live or silent auc- Please charge this credit card: Visa Mastercard tion item,please provide a brief description of the item along with an approximate value below. Card Number: Expiry Date: / Description: Signature: Retail Value:$ Please complete all information and submit to: By Mail: Dave Wilson 5 Hathaway Drive, Courtice, Ontario,LIE IT7 Note: If you are unable to participate in a four- By Email: Dave Wilson rdavewilson@hotmail.com some or as a sponsor,and you would like to partici- Denis Ayotte denisayotte@gusbrown.com pate in the tournament at an"On-Course"activity, By Phone: Dave Wilson at 289-928-5564 please contact Dave or Denis. Denis Ayotte at 905-767-2330 14-114 Attachment 3 to CSD-008-16 on MAK.77 Z 2 r 1_U�lt3�` .::�• � r A550 MClHICIPALI1-Y O (�!.AFIIING`lON MAYGRtt,��C� Local i i March 201.6 Mayor Adrian Foster Municipality of Clarington 40 Temperance-Street Bowriiahville, Ontario.. L1 C 3A6- Re. Clarington Fine Fighter's Annual Charity.Golf Tournament Friday, June 3, 2016 at Newcastle.Golf Course i Dear Mayor Foster: t We.would:like to thank you for your ongoing participation in out Charity Golf Tournament in suppart of-Camp Bucko (BUrn Camp for Kids in Ontario)., This-.camp is opgn to bursa survivors between the ages of 7--17'years. Last year thanks to your involvement we :were able to provide Camp Bucko with a$9400 donation.. This donation enabled three children tar attend the camp,in August 2015;.covering all related expenses. i This: year we would like to-match or exceed the 2415 proceeds. We-.will not be able to f achieve our goal without your involvement. Phase indicate your level of support by: checking.the appropriate-box on the attached sponsorship form. If yora are interested in f providing: a donation. for our prize table please contact us by email at. clarington3l-39golf().gmail.com j f We have also included a Golf Registration form if you and your cglfeaguos are interested I in golfing`in ourtuurnametiL I Clarington Fire Fighters- and Camp. Bucko-thank you for your continued support. Tax receipts are available upon request for all donations, over $20.00 and are. issued -by Camp Bucko directly. f If you.have any questions, please contact the Golf Committee through our email as listed above:or by-calling Bill Reid at 1-905-391--7682 or-Jacggie-Hill-Sdwer at 905-269.3975. f Yours trufy,- i - i f Clarington Fire Fighters Golf Tournament Committee. i ari—ngton FireFg tems Assodatoft. 1 eperance ret s-C3ox oitmanvilre Ontana. i(.3 5 . 1 -14-115 f a o an Fore Faght ws H S 'Yj A�ciation�' �jEfs Friday dune 3, 2016 �\aoc 13 1 � Newcastle Golf Courser 2429-Golf Course Road, Newcastle L 9 Proceeds from the tournarrient.are donated to Camp Ruckv Sponsorship Opportunities Pleamchecl4 the appropriate level of sponsorship and rill.in the information below i ❑ Fire Chief Sponsorship._,..$5.06XI3 • One-49'x 60"-tee.or green banner designating you or your business as a sponsor • Six months.of webite recognition&link to website • Tax receipt(issued by Camp Bucko} ❑ Captain"Par 3"Sponsorship_.,,$300.00 • Five available.Cjncludes prize) Two-24'x 36'tee-orgreen-signs designating.you or:your business as a sponsor S Six months.of.:Website recognition&.'link.to Website • Tax receipt.(issued by Camp Bucko) ❑ Fire Fighter-"sang Drive"Sponsorship.—$300,00 € Q.Two-available(includes gift) • Two=24`)c36!`tee or green signs designating you or your business as a:sponsor ® Tax receipt-(issued_by Camp Bucko) ❑ Prevention Sponsor—ship.....$150.00 • Qne- 24"`x.36"tee or greerr sign designating you or your business as a sponsor- Tax ponsor- • Tax receipt(ssued--by Camp Bucko) Probationary Sponsorship:...., GIFT Donation of a.gift for the prize table First Name: Last Name-: [ Company Name: i Gompony Address: Contact Number: Email: F Amount_Enclosed: $ Payment-can be made by cheque or Gash. . i Make shequos payable-to Clarington Fire Fighters Association and mail to P_O..13ox'127, Bowmanvilla, � Ontario. L1:C 3A5 i - E i 14-116 RriD righterfs � fq �y� H Golf OV �V�octatton tfl. 4i {; Tournament. Local Fdda' y, June 3, 201 .. Newcastle Golf Gourse _ Fees Include= 2429. Golf Course R aad, Newcastle, C - Driving Range 18 Holes of Golf (4 Man ! Scramble) ; { egisfratartArig of 30 arra. l4Wer Gad'$. S.hotgunj.Sart 3 30 am . Conti heenital•�reakfa�t;:_7!0.a . Continental B�eakfa�f weak ...< =. Gift of p rt[crpat'o Fees; Slnl _ cfier:,._.,..,....;:,. 101 °F -_ Copi «h . FoursQrre::,: ......:. ..:....._.,, 8 :.00 - T Gash 1 Che .ue-oni. -f6r ai[?.:arch ses (Golf 1'Prize's)'-:_ATM"ori`sife- Registration forms can be emaildd".to 6l"ar-►ngJon:3[,3 tto1{o7gtrr iJ_com.or rte ilec to -Glarington l=ire Fighters Association-,.P.O. Bbx 127, Born manvillee,,Ontario. LIC 3A5 Player 1: Tel.: Email: Player 2 Tel_: Email.- Pla}ter 3: Tel.; Entail: Player 4� Tel.:. Email'. a Amount Enclosed: $ Payment can be made by-cheque-or cash.. ; Make cheques payable to Clarington-Fire Fighters Association and mail to-P.O. Box. 3 127, Born manVille, Ontario. Li C 3A5 ter' Proceeds from the tournament-are ��' donated to Camp Bucko x t 97 ��--�-� 14117 Attachment 4 to CSD-008-16 Itiia Jlue Canada z `� 25 Valteywood Dr Unit 10' LM -1 Mark-ham,ON UR 5L9Toll t=ree 1.$77.240.1:099 905.415.1099 905.415.9874 e0.infb(m-luousonsario_orci1011`�'A.l_11y()F,CLAnlNCA'V�i1t www:itrnusontaric�.org mikRS OFFICE vv%wf,-,mlkforlu0usoniari0.ofQ Dear Friends; an Saturday.lune 4,-2016 our Durham Region Lupus Supphrt Group and its active members will be:hosting our Annual Durham Walk for Lupus iri support of Lupus Ontario at the Rotary.-Club*located at-177 Lake Driveway.W) Ajax. I We reach out in hopes:that,you wili:consider_supp-oiling lupus-in mens ofa financial sponsor-ship and or donation-to our event with either a raffle item,and/or-participant: giveaway~' "Arty" help you are ableto provide-will be greatly appreciated:. Lupus:is an autoirrimbneedisease that can attack_any healthy cell in the.body.. When- lupus henlupus strikes:it can-cause tissue damage, orgara failure and in some cases:death. Men; women,.and more.children are*being diagnosed-with lupus:than.ever`before.. These people struggle every-day.*as they try to learn to lire and'cope with-this baffling disease of ` 1-000 Faces.: Hostinga fundraiser like our Durham Walk,for Lupus Ontario-and having the support from our community.Faders, businesses-and organizations alike keep our hope alive to one day find better treatments and a=cute for this..debilitat ng.-disease. Please find enclosed our Sponsor Confirmation Form. if you are able ta,pr-auFe Lupus Ont=ario with support please complete.the.Confirmation Form and mail it to Lupus- Ontario: 1045 Val ieywood Drive, Markham ON, L3R 5L9:You:can.also email tlTe form to walkforfupusdurham .yahao.ca or fax to 9(7:5-41'5-9874: - Please feel free to email orcall Laura Piccione or-Rob Piccione if you have ahy> questions orconcerns at 905419,49:91- 1,$77.240:_1:099 or walk,orluPusdurhQirr yahoo_ca - Thank you.-for taking the time to read-our-letter and foryour consideratian of support. 1 Sincerely, Q n s"S Laura Piccione Lupus Ontario—Walk Coordinator Tel. 1.877.*240.1099(toll free) Fax.9035.41°5.9874 E-,.vaikforlupusdurham(a)ahoo ca F eyisterbdChad y.A umbel- Working toyather to conquer lupus 8833 1472 RR0001 f I } 14-118 — as t i C -"•�`� � £p � xaf3�.+ Y. E • s e--= :a - .%.,-._v, _ _ _ _,s,-- _:t-a ,•rte �. »-� ._a-_ - . e want to participate irl Walk for Lupu-s Ontario 2016. , 0 Community.Pace Setter $2,500 ❑ C.ommunity Pow-er*Walker $ :,t}aCl Comm-unify Strider$600 i � Community Stroller $25.0 i} ] Gift-ih-Kind; I Donation of Product/Prize.Donation: I'd like more Information Name.,. Company: f email Address: � I i I t Signatures I Please.return-flakform by ail,email or fax or feel free to canfac. t me dire .b.. mail, car.email to discuss ypur pariicipa#ioni . .:_ .Y .Y P . Laura Piccione :. . ; Walk Co-ordinator , Lupus Ontar.o. .10-25 Valleywood Drtue , Markham,`ON-L8R 5L9 F'fon (-877-240-'1:09.9:or 9Q5-4 i5-'f099 Fax 9Q5-415-987 :._. L :. Email; vi�alkforlupusdurham@yaheo.ca arloutier@iupusflntae o.cirg 14-119 f� dila _ r 4 � 14 WALK t� - - -- - ----- _-- E ti i E s Mease come walk with us on Saturday June 4, 2016 to raise funds for � lupus awareness, sUppart serices and research. � t The Durham Walk for Lupus Will begin at the Rotary Park in Ajax I77 Lake Driveway W Registr6ti:o-n at 9.;x0, ark-- walk.-to begin.at I0 30, am For, m©re [nformation, please contact Laura Piccione at walkforlup isd.urham yahoo,:ea: Q 3 Pleas vi_stt� �itQ:�g� to regrs'er, _r dcn°ate i 3 World Lupus Day, Lupus Ontarioio ir,y t i F i I I 14-120 Attachment 5 to CSD-008-16 stro 33 IVIcch igol ,at (9 T IJ P i-I i H G 1 3-1 A N Tei: 06 SM-63 k, Fax: (9013) 576-08M.- r"i ',,-I u fS a -ti@y, uwn.org dint -icadurl hL-n nrg February23,2016 Heather Keyzers Y's WIS14 Municipality.of Clar-Ington 40 Tbuiperwyce-Street SHELTER Bowmanville-ON L1C3A6 Dear.Heather, 'YWCkDurham in the past,and your conttibtitions have-gane along way You've been-a supporter of to make-aur Siarjry Nights event a success for Y's WISHSMter.This year,our-need continues to grow,.: * Our Vs WISH eniergency shelter operates a-fover-capicity-year round ® Our Grisis Line Yang 832 tunes in2015 by women-experiencing physbcal,sexual,emotional and financial abuse hy-hitfinaw partners and-family aneinboxs- One-hi 3-wonien,in our coinmunity-iwil beaffocted by-violence- Oxi.jufie.1-0-,2016,well.be hosting our 134"AnnuaLStarr),Nights.d1inter,dance.&auction to-raise much needed fiends to Eo.uthi-ue-tabea`turning point.for women and childi-enliving-with-abwe. We are reaching.out to.ask.you to be apart of this yva?.5 Starryaghts event and would begrateful for your-cojitinued support as. aSponwr,Donor-or Attendee.Your business will.be reaching 340 ofl)iirhaniRegion's j46stiespected business people and community-niembers... As.youlook over the enclosed Sponsorship Qpportunities,perhaps you will.-conddef donating.a.prize for our silent or live: auction;0,rpurchasing a-table for your organization?Our event is known as a truly special night out without pretense and witlr lots-of laughs,Siniplyflll,out the form and fax back-to us. Ifyou prefer to purchaseyour tickets online;please visit xintiv.pvcadurhamorg. Bysponsormg--or-ittending StarryNightg,you are supfortingthe thousands ofivoinciu.acid childien-who are reIyjhg.oA YWCA. Durham to lielp.save ind-ihange-tlieir-lives.Orrhehalf of the Board,staff and'dients of YWCA.Durham,We thankyoufb'r y6ur support and.contrib-ations. Sincerely,, k,4 S U, MAR Wendy-teeder Susanne Groen,BRA,CPA,GGA MIMCIPAIrrif OF,II—;,..ARGTUq MAY0111,$()RI-''.E .Shelter Services Co-Execu tive Director Co:Executive and Finance Director Stagm 511w)CIINe n0wilrig APPLE Cownri-w--ky Y's"IMSM shafter corlin-lunhy C-11'rich1tuint T,.-f-,(80s)57,)-8880 Tel:(005)72.8-5227 Crisis Tel (905)-576-2997 tt Onitarla Early Yoga: 1 76 11 134 '936 1 5)5 -.6743 '08 Admin TM.(M ax:11,906)576-1)8`16 Rix,(1105)728.-16 Tel:(W15)4 43 Centro-Osi' twa Fa;::(-005)-432-249-1 Faxff TY.(005).57c-o371 (R.-OB)72--9922 yivc.fq)!,sln@rw,cidu1 ham.wg f_a%,(19(35)72.3-J4,13 oey@ywa--jdwI,. mwisj 14-121 ALEAS13 FAX SACIC'TC?:805-576-0816 Contact:Lesley Ellis at 905-576=6356 order tickets at wwvq.VWcadurham.org Drop off donations/mailcheques to: ° �(( YWCA Durham,33 McGrigpr•St,Oshawa,UH 1X8 Mon-Fri 9;00-am-4:30 pm A, BMO - l Preserrc'rrro Sponsor Ce lessQl E;iI2,'tt7(riri7tit Sooriso_ G Biv1C]Bank of Montreal 209 Ritson Rd N Branch { YES! I'd Idea to support YWCA Durham and Y's WISH Shelter in the following ways... 0. Cosmic Dessert Sponsor Logo.on web site and in promotional $220.0 —Cheque enclosed materials- Name recognition irrprogram and'on tables Corporate Table[10,tickets$600-value}- i Recognition by D1�during program– i 0 tvleteorSponsor Name recognition on-all posters,program $1500 Cheque enclosed j and'web-site Logo recognition at event I Corporate Table(10 Tickets$660 value) I 0 Milky Way Sponsor Business card ad-in event program $300 _Cheque enclosed jl i • Corporate Table 10'tickets and reserved table $550: _cheque enclosed Will order online. 0 Shigle:Ticket- includes dinnerand.dance $60 Chegpe-enclosed Will order online 0 Donatibn1b Live Auction Fut y-our•Business inthe spotlight-in front $ Please describe: of 300 of 0urham!sbusiness and-community- _We.wiil drop off-to YWCA leaders!Donate an.item-or package worth illi $500 or more and you'll be featured on _Please pickup { social media,irriheprogram and i announced live by the auctioneer. ' • i 0 [Zonation-to Silent Auction Auction-items.can be in the-form.ofgift $ � Please describe: cards,services-or-products.T,heycan be. _W&will drop off to YWCA from-your business;.or purchased separately:Business-name listed on auction Please pickup 'i table with Item. � 0 Prize donation Any gift card or product of-$20 onmore will $20+ i be.gladly accepted for our Balloon Pull prizes . We.will.drop off to YWCA Please pickup Total $ . ....... ... ...... ._ . .. ..._.. 14-122 i Attachment 6 to CSD-008-16 l(byzers, Heather - z From roster,Adrian i Sent: March•-30-16 6:09:PM TO: Keyzers,Heather . Subject: Fw:.Habitat.for Humanity Durham Golf Tournaments Info Attachments: Mill Run golf package Final.pdf;'whitevale golf package Flnai.pdf,Sponsor 2 ' Tournament Package.pdf I Sentir:om my BlackBerry 10 smart-phone on the Bell network. — Rpm: deb <0e6:@haWatdurham.com> � IMIXX 3 1 ZU-16 Sent:Wednesday,March 30,.2016 5:58 PM E To;deb MUMIC.IPAI Cil f3li°.lti¢fail Subject; Habitat for-Humanity Durham Golf TournamentsInfn • t W-5goingto be.a great.year of:golfll Please find.attached our GolfTournamiWt packages-for your information.This year,we are hosting 2 Golf Tourna.mentsf! a We have-.had several inquiries as to why we don't hold a.family-toumanient........S.o we-arel. Clurfirst"Famii Goif Tournam:ertf"will be.Sunclaylune Wit"on the Highland Course at:Mill Run golf Club in Uxbridge "Family ,.Golf Our"Annual GolfTournamenf-incill be.Munday;Sept 26`h at:W.hitevale Golf Club in-tho--Hamlet ofWhitevale. Wi-,hope that.you-rnrill eome out for an:awesome day of golf and consider one ofQur sponsorship packages. i I have*alsb included an info sheet for-those-who•niay consider sponsoring:BOTH tournaments at a discounted amount. Ifyou have anyquesWas,please.feal free to-contact me anytime. Thanks again Sincerely Deb Deb CQok Event Mordinator Habitat for-Humanily Durhain/85CIianibei s.Drive,Unit 6-&7/Ajax-,G tario.LIZ UZ &.90-5428-7434 ext 2.4/C.9E05-391-2120 www.habltatdurham.c6m wwvw.restoredurham.conr _ j Building-Homes-. Building Dope Please consider the envir-onnrentftfore printing thrs email - i 14-123 � � � C 'c#L - - � o � a .•'yam ,3e �� g 7 - e- zz A— R. $ � � i aJ ri t °r • _ F o t*x� §S � 4w ts, zt r�"`!� a� _r..' `� 't 3•E '.m� - rx -.[' - 'fib,r =Y� 5 Includes: 8`Holes, Golf Cart, BBQ Luncfl IDrivirfgRange, Putting Green, Use of Locker.Room SilentAuction, _,'Prizes; Wel.cornOThankYo6 Gift . Cont inentM,Breakfast Shotgunstart g am g :=`BestBall" Scramble.Format uuw`inc:goti fII nrcnms 674?.'.�`^+1�.'•a_`moi}�y Y \a+ �` �+�+.,yvj'._, �'— i ��� ; Z Ri€zT� g-�.,_ Zvc I E fTournament-Sponsor - $2500 s *Complimentary foursome *Logo-and/or Cempany.Name-recognition.on the foil owing:. j Tournament Sponsor Sign at Registration;Event sponsor sign inside clubhouse, I Sponsor webatelink on HI HD sponsor page and'socW media pages,Looping sponsor slide.playing.all dayii7-clubhouse 1 ;.: *Full page recognition in tournament prograrnn-distributed to--all.golfers. { opportunity to include message-from leadership team in program- ,> *Opportunityto address attendee's atpodlurn prepost lunch = A Let's.do Lunch -$1000 } Lets Get Started--$400 i *Logo and/or Company.Mame recognition ori the following; Logo and/ar Company Narne.recognitibn on:tire following, l sign-at table-with.Continental Breakfast -fin slgn stall players tables � -Event Sponsor sign inside clubhouse Eventsponsor sign lnside�.clubhouse g -Thankyou in tournament program distributed to ali:golfers -On looping sponsor slide playing all day irr clubhouse i ppfrortunity for onsite service or product promoffon.- -1h tournament prograrri distributed to all.golfers { Irrcfud'es.2 Gontinental6Y.eakfast Tickets.. *opportunity fbr-onsite service or product promotion. { r, Includes 2lunch-- fickets - l Purtin. €ontest Sponsor - $200 (one.available) Golf Cart Sponsor-$8.13 (one available} SOLD * Logo and/or Company Name recognition on thefollowing: Logo and/or Company Name recognition.on the foilowing: -Event:Sponsorsrgn insid clubhouse -[)rsplay:on each golf cart =` On loppingsponsor slide playing all day-iii clubhouse -Event:sponsor sign inside clubhouse-and-,at ifegistration, j k -in program.distriGuted to.all golfers On looping sponsor slide playing.all day in.clubhouse -� "You supply.the prize-and have the opportunity-to brand -lii.prograni distributed to all golfers the game.Close intefactlon with the players.asthey-matte TQpponunity for onsffe:service:or product promotlort, i their way.around the course. Hole Sponsorship-$2.00 *Logo&/or Company.Name recognitf6n`60 sign on belle assigned and on-the follnwing r -Event-sponsor sign insiile.clubhouse,assigned-hole signage,M-tournament prograin distrihu€ed to all golkrs 1 ; -:On looping sponsor-slide,playing ail day.in tile;clubhouse *-Opportunity.for-onslte service or product-promotion,{Please advise if a table and.1 or 2 chairs.are required r Specialty Hole Sponsiorships:$106 i 4.Hofe-in-oiio opportunities--Yflu b,ry the hisurance pollcy an_4'cbgousa the Wle-M-rine prize ! f 4 Specialty.hole apportunit es--Mau-supply.the prizes 12 per hole—one-m en's.-anctone:women's) j (Longest[Drive,Closest tc the Pin and/or Sponsors'Choice) - �,_ ** peclalty.Hole-Sponsors Receive the�Same Opportunities and Recognttlon as Hole Sgonsorsliip's Above Additionak Continental Breakfast Only Ti bets-.-:$ Meech - Lund Onljt Tickets $.20 each t. 14-1 25 W-b .71 - A l 9 J)I '9 Fir �t ' _�t�l��� 1��! �fl f��.��� 9(11. _ - _ art ruty— Golfers Under 13 must be accompanied by an adult Golfer 1- Total Golf Fees }} Qfunft 18yrsefd,pieaseiitdtcate age) ($75 per Gaffer) Qfunder 18yrsai1;p1ease1nd1cateage) Coffer 3: sponsorship . Qfunder 18yrs.aid,pfeaseiadleateage) Fees Golfer 4: afunder-18yrsold,pleaselnd1&1 age)} Ot81X1710(lilt Typb of Sponsorship! Payment Method ❑ Visa. L] MG F] AMEX ❑ Cheque Request ❑ invoice Name on-Card Credit Card Number Epp Niall}Contact: ! 1 Name: Phone Number _ 3 Address: EMall Address: ! i 1 0 1-cannot attend, please find enclosed a donation of ' (taxreceiptwiltheissued) ❑S9lentAuction Donation Do you regirl"re pieitup2 Yes No Cornoany: Contact:- - - " 0 c0 0 - 0 CI 0 IO - O "K,�r;.0`� •8 ° 0. a / ° iE - - _- -- - J'f- �:�-� - _.�-�:F-_t �- - s_mss..;'-ax_ fd�� ..-� '°` '��..:' ��• _ - 14-126 (� I �' - M' y'; I I� I r In.�:.,�.' •i���It�I III ,p, i ' I. I I � I I _ 1 ni�I h� � �py�� p,� Wr r, ,�• 1 �",I� �' �.I �.�'Jt 1,}: I I �, y I {Y Uglt'a'� �w� �( II j.i q" I�C�'(J��yY�J.t'. 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'XV • 21 - �� M.,' I I I q• r �r � 6 �� y >LL��J�`Yo-.. h3, .,�•! h•�i`+;A n •l 1��;�4(j A 1 I N 7" •r• : ~ BF �„ • "alt ��a11a� "� i��+d I��, "t +,j " ,� — � s �I ff.jM� w i tILU �,•k�ky""Y{"�c�5'�'9�4ry)"h7r1n+)" '4t1 R r' I �}� Iq �l,.t. �{'.h:jwrFx•,°w m'."�I.+Si�n'r" "x��W� .a.•m„,�uU� ,`+a;rc:a:•. rva eyl". �Ilcv+-• vuu:..u.• saM)u� ;iP l ,5, ,,! ,r,Ca ul" n f, � ;( d �•, R .t�Z?;�r'7. "�r�„s��SgNr,"�.W mwvrurul a ..r"�. .x,.l:.n.w ,.er ,Ivn9• rn n. ,•a aYt II' C} •I.k y. ,� �'. T,4•' i� A J( y ��yy S. tLC yr::P.}�� r� ,w•w. �F'"•M.J,^•,1Y"7�:n,� "A` .r.A..^:, :'�• a,u:hr .� �5'f, {�N l�. „•,t:,, �,� 14 •..,y. �� �I;.� `` '�,ty'. (t,t x �.• p iW+Yyy�" J,: �b .•`5�'~ti a' �= ,S. .r;, •.•i, y ,..r.,r iI v.•� c �. .i, ,,'aW'�' ,'�� 'S}' �,�1�'r: ,;�.I •4.., .:Cd Jp. "f�a� '1,�i 17 It'n y.� "�• 5i a 4' Y•I �,i u tl(. "'F�,I 1 G' A•}V•1li' �J.F! k jL'J l tb �.� d]t Wlr.� �r �'� v r h�.�1 lr�v I `�;:5���.r_it4�� ' ,' a 4' r .1' r9 'tip ( al,lh a,{�' 'II,,�k n,4� v��'t i, r J ✓,�i•� �.l:r. N ..f I � ,,J !1 (M�m". �, ,,1;` ,A�',«'r°. el�il• I al�',F'{;A,+�i:r,'.er„��ar.�°e5��..�u+7� '�q�,4'��r Ih:;N��a,.4ti!c!,�wi�«ICS�'..'v���t'�!L .s•�o.v!I��r �r� 4+.,k�a.�l� ,Y�„1,'sll�«�,��",I'.:�w�yct`e�P1s �J ��f��� � ��' z- SPONSORSHIP PACKAGES Tournament Sponsor - $2500 *Ctimpliinentary Foursome *Logo and/or Cbmpany Name recognition on the followings Complimentary Hole Sponsorship sign tf Tournament Sponsor Sign at Registration,All Sponsor sign inside clubhouse, i Sponsor website link on HFHD sponsor page and social media pages,Looping sponsor slide playing ail day in clubhouse *Full page-in tournament pfogram distributecl.to-all golfers(Opportunity tb-In'clude message from leadership team) j *Opportunity to address attendees at podium pre/ppstd neer i *Opportunity for onsite product promoiion,samples;and/rsrgift bag Dinner's.on You -$2,000 Let's do Lunch- $1,500 *Logo,and/sir Carnpany'Name recognition on the:followii•ig; *Logo-and/or Company Name recognition on thefollowing; -Ori sign at_all dinner tables. -Sign at service table with-lunch -Event sponsor sign inside clubhouse -Event Sponsor sign inside clubhouse j -On.loop ng sponsor slide_playing-all day-in clubhouse " -On lnbping sponsor slide playing all day-In clubhouse- ; -in tournament program distributed to all golfers -'In toutnamerit program distributed:to all golfers *Ooportunity for onsite service or pro&ctpromotion_ *Opportunity for onsite service or product promotion. *Includes,2 additional ditinertiFkets *Includes 2.additional(until tickets Putting Contest Sponsor Golf Cart Sponsor-$1,200 (one available) [SOLD) LD) $250 i (one available.) *Logo.and jor Company(Maine recognition on the following: *Logo and/or Company Name recagniiion'on the follow-Ing: Display on each-golf cart- -Event sponsor sign inside.clubhouse ? -Event sponsor sign inside clubhouse and at Registration -On I.b6pingsponsor slide playing all day in.clubhouse -On looping sponsor slide playing all day in clubhouse -in programdistrlbutedo all golfers In program distributed to all golfers *You supplythe prize and". nd have the opportunity to brand *Opportunity for onsimseivice or preduct promotion, the game.Close interaction with thiepiayers as they make - their way around.the course. - - mole Sponsorship-$250 *Logo&/or-Company Name recognition on sign-on hoi]e assiignod and on the following; -Eventsponsor sfgri insicle clubhouse;assigned hole signage,irr.tour-nament program-distributed to-all golfers - On looping sponsor slide,pta(Irig all day-in the clubhouse *Opportunity for onsite-service or product promotion,-(Please advise if a table and for 2 chairs are required)_ Specialty bole.Sponsor-ships$100 4 Hole-in-one-opportunities—You.buy tbb insurance polfcyanci choose the hole-in-ogre prize 4.-'Specialty hole opportunities—You supply the prizes(2 per hale=one:men's acid one wbmen-'s) (Longest Drive,-Ciosest.to the Pin and J or Sponsors'Choice.) 'Specialty Hole Spdni ors Receive the Same Opportunities.and Recognitibn`a's Hole Spovs6rship's Above** i Additional; Extra lunch tickets=$25 each- Extra dinner i:ickets=$45.00 -' _ _ .sr•-. Tom- .r__ -- ''fi. 3_ '+ - �Lr.,.--��r '�. ��_ -_ - �. t-¢-- d. D 0 _ 9 0 0 a - :r^. 0 0 1 _ J- 14-128 TON _ �--M e f � Uuriar=iILM �_-=per ,-. - - T`y _ Fn• .pv _d4i - __ ¢C � .- - i_-• r_ _ - _ Nbi51ise Pr!nit `C gearttV fE. - J 1 Golfer�:: Total Golf flees {$3(}D per Golfer) Golfer 2: j Golfer3: Sponsorship Fees Golfer. :. S f Total Amount Type of-Sponsorship: j Payment Method Request Visa ❑ MC E]. AMEX Ej ChequO Q Invoice � E Name on-Card, Credit-Card Number Exp j Main Contact: Name,. Phone-Number Address: E-Mail Address: 1 1 cannot-attend-please-find enclosed a donation of (tax.recelpt will be issued) EDSllent Auction Donation Do you require pickup?. Yes No 11j Company.: _ Contact: 3 .;.r s c5�--„� �� - "fl -�`r � - $ Ta•.�• _ .-..xf� ��. .mac �,-.,.�= � ,=�a. � '�'- ,=�, I i 14-129 is , — Y Z3 SPECIAL PRICING FOR SPbNS-ORSHIP OF` BOTH TOURNAMENTS; BENEFITS LISTED BELOW ARE FOR Bo-Tii TOURNAMENTS, f l Tournaments Sponsor $4,250 *ComplimentaryFoursome I i *Logo and/or Company Narnerecognition on the-fallowing, i Complimentary Hole:Sponscirship sign r Tournarrrent Sponsor Sign at Registration,All Sponsor sign inside clubhouse, r Sponsor website link on HFHD sponsor page and social.media-pages,Lggping sponsor.siide.playingAII day in clubhouse k j *Full pagein tourname_n>:program distributed-to all golfers.(Opport-unityto ihclude message from leadership. team) r *Opportunityta address attendees.at podium pre/post dinner F Golf Cart Sponsor-$1,85.0. (SOLDI Let''s do Lunch -$2,250 *Logo and Company Name recognition on the following: *Logo and/or Company...Name recognition.on the.following;: Display-on:each-goif cart -5igp at service table-witfilunch -Event sponsor sign inside clubhouse.and at Registratldn -Event.Sponsor sign inside clubhgiise I -On loopingsporisor-slide pinying all dayin clubhouse -On looping sponsor slide playing--all day-in clubhouse -In program distributed to all golfers In tournament program distributed-to all-golfers � *Opportunity for onsite service or product pramotlon; *Opportunity for onsite service or product promotion. Includes 2 additional lunch tickets Putting Contest Sponsor $500 (one available), , *Logo.and/or Company Nar ne-recognition.on the following: -Event sporisar sign inside clubhouse ,� t _ On looping-sponsorsli&--playbig all day in clubhouse # j;�1 ( — e -In program distributed to.all golfers i *You supply-the:prize and have.the:opporturtityto brand f _ .the game. layersasthe -make Golf'cldl�----- g players. y _- f ILL -STN��. 6ULf [L�U'6 their way around the course: Hole Sponsorship-$3:75 *Logo&-lot Company iVarine'recognit%on on.slgin oh hole assigned and.on tl following; -Event.sponsar sign inside clubhouse,assigned hole signage,.in tournarheat program•distr-ibdted to all`g-alfers i -On loopingsponsor slide,piayingall day-in the clubhouse, -*Opportunityfor onsite.service-orproduct-promotion,(Please:advise if-a table and 1 or 2 chairs.amrequired)- SpecFalty Hale Sponsorships $150- .4 Hole-in-one opportunities—You buythe insurance policy and:choose the hole-in-one prize. 4 Specialty hole opportunities—You:supply the prizes-(.2 per hole—one men's and one women's) .(Longest.Drive,.Closestto.the-Pin and/.or Sponsors'Choice). **Specialty HoleSponsofs Recelve the Same Opportunities and Recognition as-Hole Sponsor5hip''s.Above**1 t i • a_ a o — a a- '� a e 4 .` d. a Y o a . o o e a `.11 14-130 Claringtoll Clerk's Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: April 18, 2016 Report Number: CLD-014-16 Resolution Number: File Number: By-law Number: Report Subject: Private Property Parking Enforcement Recommendations: 1. That Report CLD-014-16 be received; 2. That the By-law, attached to Report CLD-014-16, as Attachment 2 to appoint Paragon Security as Private Parking Officers for 219 and 221 King Street East, Bowmanville be approved; and 3. That all interested parties listed in Report CLD-014-16 and any delegations be advised of Council's actions. I i l i; I i i' r 15-1 Municipality of Clarington Report CLD-014-16 Page 2 Report Overview The provisions of Clarington Traffic By-law 2014-059 governs all parking enforcement matters within the Municipality. Private property owners may apply to have private security companies undertake enforcement duties on their own land and issue municipal parking infraction notices. 1 . Background Joe Gerrits, on behalf of Gerr Holdings Limited, has requested that Paragon Security provide officers for parking enforcement at 219 and 221 King Street East, Bowmanville. In order to be able to perform the enforcement duties, Section 15(1) of the Police Services Act, RSO 1990, c. .P.15, requires that Paragon Security Services to be appointed by the Municipality. 2. Discussion This proposal involves a property that has never had private parking enforcement within Clarington before, and as such, it is necessary to approve the site and appoint the company by by-law. Any officers Aho will be working at the site will be screened and trained by the Manager of Municipal Enforcement, prior to commencing their duties. On April 11th, staff attended the property to determine if proper signage had been installed pursuant to the Traffic By-law requirements. Staff concluded that the area had been properly and sufficiently signed for parking enforcement. 3. Concurrence Not applicable 4. Conclusion The proposed by-law will appoint the employees of Paragon Security to carry out the enforcement duties at the site. 15-2 Municipality of Clarington Report CLD-014-16 Page 3 5. Strategic Plan Application Not Applicable Submitted by: � Reviewed by:, --- �� _ .yAnno-Greentree Franklin Wu, Municipal Clerk Chief Administrative Officer Staff Contact: Len Creamer, Manager, Municipal Law Enforcement, 905-623-3379 ext. 2110 or Icreamer(aclarington.net Attachments: Attachment 1: Copy of letter of authorization from Joe Geriits of Gerr Holdings Limited to Paragon Security to provide general security and private property parking enforcement on their lands located at 219 and 221 King Street East, Bowmanville. Attachment 2: By-law to appoint employees of Paragon Security as Parking Enforcement Officers for the properties at 219 and 221 King Street East, Bowmanville. i. List of interested parties to be advised of Council's decision: Joe Gerrits, Gerr Holdings Limited Nick Koitsopoulos, Paragon Security LC/lp li i` 15-3 j Attachment 1 to CLD-014-16 G E R R 325 Lake Road Bowmanville,ON HOLDINGS LIC 4P8 LIMITED M�� � T.905-697-2290 L F:905-697-2723 April 11,2016 Municipality of Clarington 40 Temperance Street Bowmanville,ON L1C 3A6 Attention: Allison Genosko, Municipal Law Enforcement Officer Re: 219/221 King Street E., Bowmanville Retail Plaza Parking Lot—Security Firm Authorization Allison, Please accept this letter confirming we have engaged Paragon Security to issue parking tickets on our behalf at the above noted location (including parking spaces,fire routes,and accessible parking spaces). Please proceed to have them approved at the next council meeting. Should you require anything further, please contact me. Regards, Joe Gerrits, P.Eng. President GERR HOLDINGS LIMITED 15-4 f i Attachment 2 to CLD-014-16 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NUMBER 2016- Being a By-law to appoint a private property Parking Enforcement Officers WHEREAS subsection (1) of section 15 of the Police Services Act, R.S.O. 1990, c. P.15, provides that, "A municipal council may appoint persons to enforce the by-laws of the municipality"; AND WHEREAS Council deems it desirable to appoint Paragon Security to act as private property parking enforcement officers solely at the properties municipally known as 219 and 221 King Street East, Bowmanville; NOW THEREFORE the Council of the Corporation of the Municipality of Clarington enacts as follows: 1. THAT Paragon Security is hereby appointed as Private Property Parking Enforcement Officers for the properties municipally known as 219 and 221 King I Street East, Bowmanville. 2. THAT Paragon Security's appointment shall remain in effect for the duration of their contract to the property owners of 219 and 221 King Street East, Bowmanville. Passed in Open Session this day of , 2016 Mayor Adrian Foster . I C. Anne Greentree Municipal Clerk i 15-5 i' i Clarington Clerk's Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: April 18, 2016 1 Report Number: CLD-015-16 Resolution: File Number: By-law Number: Report Subject: Accessibility Advisory Committee Terms of Reference Recommendations: 1. That Report CLD-015-16 be received; i 2. That the updated draft Terms of Reference for the Clarington Accessibility Advisory Committee be approved; and 3. That all interested parties listed in Report CLD-015-16 be advised of Council's decisions. r i I° i i' is i; I i 15-6 Municipality of Clarington Report CLD-015-16 Page 2 Report Overview This report explains the need to update the Terms of Reference for the Accessibility Advisory Committee. 1. Background The requirement to establish an Accessibility Advisory Committee (AAC) was first found under the Ontarians with Disabilities Act, 2009 (ODA). The ODA required all municipalities with at least 10,000 residents to create an Accessibility Advisory Committee. This requirement was also made under the Accessibility for Ontarians with Disabilities Act, 2005 (AODA), resulting in expanded, yet, duplicated requirements. On December 1, 2015, the Government of Ontario repealed sections of the ODA which were found to be comparable or duplicated to the requirements of the AODA. As a result of these changes, the requirement to have an Accessibility Advisory Committee is now only found under the AODA. With the changes to the ODA, it is necessary to update the Terms of Reference for the Clarington Accessibility Advisory Committee to ensure it is consistent with the legislation that governs it. 2. Recommended Changes The intent of updating the Terms of Reference for the Accessibility Advisory Committee is to ensure it is consistent with the legislation which governs it. Furthermore, the updated Terms of Reference will align with Clarington's Appointed Advisory Committees Protocol (PSD-007-04). The updated Terms of Reference will outline: • The Committee's core mandate; • Definitions; • Responsibilities and obligations of members; • The Duty of Council; • The Committee's composition, including qualifications; • Establishment of Committee Chair and Vice-Chair; • Length of term;. • Frequency of meetings; • Quorum; • Committee Resolutions; 15-7 Protocol for Delegations at meetings; Municipality of Clarington Report CLD-015-16 Page 3 • Absences; • Conflict of Interests; and • Staff resources. Some sections of updated Terms of Reference required considerable changes to ensure it is reflective of current practices and procedures. The following is summary of the most significant changes to the Terms of Reference: Responsibilities and Obligations of Members This section is a new addition to Terms of Reference and was adopted from the standard Terms of Reference. Additionally, this section outlines in great detail the roles and responsibilities of Committee members and the procedure for resigning from the Committee. Committee and Council Requirements The AODA lists specific requirements of Council in relationship to the Accessibility Advisory Committee. Similarly, the AODA outlines the minimum responsibilities of the Accessibility Advisory Committee. Therefore, the updated Terms of Reference ensure that these responsibilities are clearly outlined and defined. Committee Composition Under the ODA, the composition of the Committee was prescriptive and had very specific member requirements. However, the AODA simply requires that the majority of Committee I members identify as persons with disabilities. Therefore, the updated Terms of Reference reflect the composition requirements under the AODA. Additionally, the Committee Composition now allows for 7-10 voting members, where the previous Terms of Reference had a strict limitation of 7 members. Qualifications .This is a new addition to the Terms of Reference and is consistent with the standard Terms of Reference. The minimum qualifications ensure that members are residents of the Municipality of Clarington, are familiar with Clarington's goods, services and facilities, and have experience with the AODA, disability and accessibility issues. Committee Chair This section was updated to ensure consistency with the standard Terms of Reference. Previously the Terms of Reference stated that the Chair and Vice-Chair were to be elected annually which proved to be an onerous administrative requirement. The updated Terms of Reference provide greater flexibility in determining how often a Chair should be elected. Frequency of Meetings The previous Terms of Reference stated that meetings would occur once every two months, however the Committee has typically met monthly with the exception of July and August. Therefore, this section was updated to reflect current Committee practices and further explain- in what situations meetings can be added, changed, and cancelled. is 15-8 Municipality of Clarington Report CLD-015-16 Page 4 Public Participation and Delegations This section was updated to reflect standard practices around delegations at Committee meetings. It further explains that meetings are open to the public but public participation is not permitted. Staff Resources, Minutes and Agendas The previous Terms of Reference made no reference to.the role of the Accessibility Coordinator nor the limitations of staff resources for the Committee. Therefore, this section provides clarity on the role of the Accessibility Coordinator within the Committee and ensures consistency with the standard Terms of Reference. 3. Concurrence This report has been reviewed by Accessibility Advisory Committee which concurs with the recommendations. 4. Conclusion It is respectfully recommended that the attached Terms of Reference for the Accessibility Advisory Committee be approved. 15-9 Municipality of Clarington Report CLD-015-16 Page 5 5. Strategic Plan Application The recommendations contained in this report,conform to the Strategic Plan. Submitted by: Reviewed by. ,,& Anne'-Greentreg Franklin Wu, Municipal Clerk Chief Administrative Officer i; Staff Contact: Jeannette Whynot, Accessibility Coordinator, 905-623-3379 ext. 2131 or jwhynot@clarington.net Attachments: Attachment 1 —Accessibility Advisory Committee Terms of Reference The following is a list of the interested parties to be notified of Council's decision: Accessibility Advisory Committee I' CAG/jw i i I 15-10 Attachment 1 to Report CLD-015-16 Clarington If you require this information in an alternative format please call 905-623-3379 x 2131 Accessibility Advisory Committee Terms of Reference Committee Purpose The Accessibility Advisory Committee (AAC) provides advice to Council on identifying, preventing and eliminating barriers to people with disabilities in municipal programs, services, initiatives and facilities. The Committee plays a pivotal role in helping ,Clarington become a barrier-free community and ensuring obligations under the Accessibility for Ontarians with Disabilities Act, 2005 (AODA) are met. Committee Mandate The Mandate of the Committee is to: • Advise Council of the requirements and implementation of accessibility standards and the preparation of accessibility reports and other such matters for which Council may seek its advice; • Provide advice to staff and Council on the development and implementation of Clarington's Multi-Year Accessibility Plan; • Provide feedback on Clarington's annual status update on accessibility; • Participate in consultation requirements as described under the AODA and its Standards; • Review and provide feedback on municipal development and redevelopment projects as required under the Design of Public Spaces (DOPS) Standard; • Review and provide feedback on selected site plan applications as described in section 41 of the Planning Act; and • Promote awareness of accessibility and inclusion. Definitions Barrier means anything that prevents a person with a disability from fully participating in all aspects of society because of his or her disability, including a physical barrier, an architectural barrier, an information or communications barrier, an attitudinal barrier, a technological barrier, a policy or a practice ("obstacle"); Disability means, (a) any degree of physical disability, infirmity, malformation or disfigurement that is caused by bodily injury, birth defect or illness and, without limiting the generality of the 15-11 foregoing, includes diabetes mellitus, epilepsy, a brain injury, any degree of paralysis, amputation, lack of physical co-ordination, blindness or visual impediment, deafness or j hearing impediment, muteness or speech impediment, or physical reliance on a guide f dog or other animal or on a wheelchair or other remedial appliance or device; (b) a condition of mental impairment or a developmental disability; (c) a learning disability, or a dysfunction in one or more of the processes involved in understanding or using symbols or spoken language; (d) a mental disorder; or (e) an injury or disability for which benefits were claimed or received under the insurance plan established under the Workplace Safety and Insurance Act, 1997 ("handicap"); Municipality refers to the Corporation of the Municipality of Clarington and may refer to any agency, board or commission under its authority. Responsibilities and Obligations of Members All Committee members shall abide by the Terms of Reference for the Committee as approved by Council. Members must be willing to commit to the time required to understand and evaluate the information provided, as well as be open-minded to various opinions and perspectives. The Chair, or a spokesperson appointed by the Committee, may speak on behalf of the Committee to Council or the public. Other members shall not act or speak on behalf of the Committee without prior approval of the Committee. The Committee or its members will not use petitions, resolutions, or position papers on behalf of the Committee, unless specifically authorized by Council resolution. The Committee and its members will not act outside of the mandate and advisory capacity of the Committee. Should the Committee wish to comment on an issue that is within the mandate of another Council committee, the Chair shall consult with the responsible Liaison(s) and the Chair of the other Committee. The Chair may ask any Committee member to leave a meeting if, in the opinion of the Chair, that person is being disruptive or disrespectful. The Committee also has the right to censure members that, in the Committee's opinion, are misrepresenting the Committee and may request Council to remove that person from the Committee. Members who wish to resign shall notify the Chair in writing of their decision who, in turn shall notify the Municipal Clerk in writing of the resignation. Council shall appoint new members to the Committee to fill any vacancies as required. r . j E. 2 15-12 Duty of Council Council shall seek advice from the AAC on the accessibility for persons with disabilities to a building, structure or premises, or part of a building, structure or premises, • That the Council purchases, constructs or significantly renovates; • For which the Council enters into a new lease; or • That a person provides a municipal capital facility under an agreement entered into with the Council in accordance with section 110 of the Municipal Act, 2001. Council may assign other roles and responsibilities to the Committee, however, Council must ensure that the Committee is still able to meet its legal responsibilities. Committee Composition The Committee shall be comprised of 7-10 voting members. The majority of the Committee membership shall be held by persons with disabilities. The Committee shall also include 1 member of Council. The Council representatives shall have full voting privileges. Personal support workers are welcome to attend meetings for the purpose of providing support to a person with a disability. Personal support workers are not permitted to participate in discussions on their own and they do not have voting rights. Qualifications • Must be a resident of the Municipality of Clarington • Must be at least 16 years of age • Awareness and knowledge of the AODA and its Standards • Familiarity with Clarington's goods, services and facilities • Awareness and knowledge of disability and accessibility issues Committee Chair The Committee shall select a Chair and Vice-Chair from among its membership. Members of Council and municipal staff sitting on the Committee are not eligible to assume the position of Chair or Vice-Chair. The Chair provides leadership to the Committee, ensures that the Committee carries out its mandate, and acts as the Primary liaison between the Committee and Staff. The Chair shall set the agenda for each meeting in consultation with the staff liaison. If the Chair is temporarily absent, the Vice-Chair will assume the position and responsibilities for the Chair in the interim. If the position of Chair becomes vacant, the 3 15-13 r Vice-Chair shall assume the responsibilities of the Chair until a new Chair can be elected. If the Vice-Chair becomes vacant, the Chair may appoint a member of the Committee as Interim Vice-Chair until a new Vice-Chair can be elected. Election, when required, will be held at the next meeting of the Committee. Length of Term Membership aligns with the term of Council. Committee members may serve for 2 consecutive 4 year terms. A Committee member may be permitted to serve additional terms at the discretion of Council. Frequency of Meetings The Committee will meet on the first Wednesday of the month or at the call of the Chair. Exceptions to this may include: • July and August • During a municipal election, meetings may be cancelled in the last quarter of the year • Where quorum is not reached • When circumstances warrant special consideration Committee meetings shall generally be held at in the Clarington Municipal �I Administrative Centre, although meetings may occasionally be held elsewhere in the i. Municipality of Clarington if deemed necessary or appropriate by the Chair, the Mayor, or relevant Liaison. Quorum r A majority of voting members shall constitute a quorum. In the event that a quorum is not met, the meeting may proceed but members cannot vote or make decisions. 1 Committee Resolutions E Recommendations and decisions reached by the Committee must be based on consensus wherever possible. In the event that a consensus cannot be reached and there are different opinions on the issue, the Chair may call for a formal vote by show of hands. Decisions will be carried by a simple majority of the voting members present. Each member of the committee has one vote. E Recommendations are "carried" when supported by a majority. Only recommendations as they appear in the adopted Minutes can be considered as officially representing the position of the Committee. h . h 4 15-14 h Public Participation and Delegations at Committee Meetings All Committee meetings are open to the public. Members of the public are not permitted to participate in Committee discussions but may appear as a delegation Any person(s) wishing to appear before the Committee as a delegation must submit a request for the Municipal Clerk's Department, advising of the topic or item they wish to speak. All requests for delegations must be received at least one week before the meeting to ensure the delegation is included in the agenda. Any person wishing to address the Committee as a delegation, who has not previously arranged to do so, may be granted permission to do so only by Committee resolution. All delegations will be limited to 10 minutes. The Chair may eject any member of the public from a meeting if, in the opinion of the Chair, the person is being disruptive or disrespectful. Staff Resources, Minutes and Agendas The Accessibility Coordinator shall provide clerical, administrative and technical assistance to the Committee, as deemed appropriate by the Municipal Clerk, to ensure the proper functioning of the Committee. Specifically, the Accessibility Coordinator will provide the following resources to the Committee: • Preparing and forwarding meeting materials to members; • Preparation of meeting minutes and Committee correspondence (including assistance in drafting); • Professional advice on matters within the mandate of the Committee; and • Assist the Committee in participating in events and activities related to its mandate. Generally, Committee members are selected to be able to carry out the mandate of the Committee. Staff resources are provided only to assist the Committee in undertaking their mandate. Additional requests of staff resources, such as original research, or organization of events shall be at the discretion of the Municipal Clerk and within staff, time, and budget constraints. The minutes of each Committee meeting will be amended as necessary and approved at the following meeting. The unapproved minutes will be included in the next regularly scheduled Council meeting. Committee agendas will be prepared by the Accessibility Coordinator, with input from the Committee Chair. 5 15-15 Absences If'a Committee member is absent for three consecutive meetings, they have forfeited their membership unless their absence is justifiable. Conflict of Interest All members of the Committee must abide by the Municipal Conflict of Interest Act. I Last updated: April, 2016 . j L i C; . E r Ci i i= i 6 15-16 C Clarington Clerk's Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: April 18, 2016 Report Number: CLD-016-16 Resolution: File Number: By-law Number: Report Subject: Feral Cats Recommendations: 1. That Report CLD-016-16 be received; i 2. That the draft by-law, being Attachment 1 to Report CLD-016-16, be approved to provide specific amendments to the Responsible Pet Owners' By-law 2013-024, to exempt feral cats from the licensing requirements, and to delete feral cats from the at large definition provided they meet specified identification and spay/neuter criteria; and 3. That all interested parties listed in Report CLD-016-16 and any delegations be advised of Council's decision. j I j IIh i 15-17 Municipality of Clarington Report CLD-016-16 Page 2 Report Overview This Report provides the background details to support the necessary amendments to the current Responsible Owners' Pet By-law 2013-024 to allow Trap Neuter Release (TNR) groups to successfully operate without infringing on residents rights to enjoyment of property, without impacting current Animal Services service level standards; while providing a more humane alternative for feral cats. 1 . Background On January 18, 2016, the Council of the Municipality of Clarington approved resolution #GG-025-16: That Report CLD-002-16 be received; That Council approve a Trap Neuter Release (TNR) program, in principle; That the Animal Services Manager and Shelter Staff be authorized to work with TNR interest groups and utilize established working group's findings to establish a TNR program that is suitable to all of Clarington's Residents; and That all interested parties listed in Report CLD-002-16." .The Animal Services Manager met with staff from surrounding municipalities, Denise Harkins (Action Volunteers for Animals) and Martin Field (PAWS-4 Animals) in an effort to gather further information regarding TNR programs and to consider options for the program scope. It has been determined that the greatest barrier to implementing a successful TNR program is that there is/has been no distinction between feral or owned cats in the regulatory by-laws. To successfully operate a TNR Program, feral cats must be exempt from current by-laws. The Durham Humane Society, in partnership with Toronto Humane Society, has recently introduced a Spay/Neuter transport service model. With this model, individuals wishing to work with feral cat colonies (eg. Action Volunteers for Animals and PAWS-4 Animals) may apply for certification with an approved agency and once certified, those individuals may trap and take advantage of the Spay/Neuter transport services at no cost. 2. Discussion In discussion with surrounding municipalities it was widely agreed that there were limited statistics justifying the need to support TNR programs within Durham Region. That said, in areas where TNR programs are well established and policy changes have been adjusted to limit intake and provide alternate options for feral cats, statistics are supportive of Trap Neuter Release programs. Staff found that TNR programs were successful in municipalities where their regulatory by-laws were amended to explicitly .speak to feral cats and in municipalities where the regulatory by-laws were not amended 15-18 is Municipality of Clarington Report CLD-016-16 Page 3 but rather through changes to their operational actions and broad interpretations of their by-laws. Statistics were provided in Report CLD-002-16 on the intake of feral cats at the Clarington Animal Shelter, but it is difficult to clearly identify calls specifically related to feral cats. While feral cats are not a major issue in Clarington, admittedly there are feral cat colonies within our Municipality. Staff believe that the TNR program in Clarington should be scaled proportionately to the volume of colonies. As such, staff are recommending a TNR program where feral cats will be acknowledged as being different from owned or stray cats, and where members of the public desiring to work with feral cats may trap, facilitate at their own expense (or if certified, take advantage of the Durham Humane Society Spay/Neuter transport program) the spay/neuter, microchipping, and clipping of ears, and then release back into the colony. The program will only address feral cats. It should be noted that feral cats which have gone through the TNR program may be permitted to continue to reside in their colony provided they are not disturbing residents' enjoyment of their property. Staff are confident that this program will achieve the goals of establishing and providing for a successful TNR Program while minimizing the impact on staff resources and budget implications. To implement this program, the following amendments are required to Clarington's Responsible Pet Owners' By-law 2013-024: Section 1. Definitions —Add Feral Cat. Feral cats must be clearly defined to i differentiate between feral and an owned pet cat or stray. This distinction will assist staff in managing calls regarding cats at large. To qualify as a feral cat and to be permitted to be at large must be easily identified by way of: Spayed/Neutered, ear clipped, P microchipped and vaccinated. Section 2. Licensing — Exempt Feral Cats. All pets must be licensed under the current by-law. While a person or organization.may choose to work with a feral cat colony to take them through the TNR program, they are not taking ownership of those cats. Thus, there is no "owner" per se. The by-law needs to be amended to provide for a licensing exemption for feral cats which have gone through the TNR Program. Exempting licensing fees for feral cats will have no impact on Animal Licensing Revenues. Section 3. Cats At Large — Exempt Feral Cats. Currently all cats are deemed at large if not on an owner's property or a permitted area. The by-law requires an exemption to permit feral cats who have gone through the TNR program to be permitted to reside in their colony. Notwithstanding this amendment, the feral cat will only be permitted to reside in the colony provided that it is not posing a nuisance. I Staff anticipate that the implementation of the TNR program as described above, along with the necessary amendments to the Responsible Pet Owner By-law, will positively impact the Animal Shelter operations through decreased cat intakes, alternatives to euthanasia, and provide alternate options for concerned residents regarding feral cats. Through policy and education, staff would be able to provide literature to residents on the benefits of a TNR'program. i' 15-19 Municipality of Clarington Report CLD-016-16 Page 4 3. Concurrence The details of this proposed TNR program have been shared with representatives from Action Volunteers for Animals and PAWS-4 Durham who expressed their support. 4. Conclusion The goals of TNR programs are to reduce shelter intake, reduce euthanasia rates of feral cats, and assist in limiting complaints of negative behaviours associated with un-fixed feral cats. The goals of a TNR program parallel with the goals of the Clarington Animal Shelter and will positively impact Shelter operations without increasing service level standards or expenses. It is respectfully recommended amendments to the Responsible Pet By-law as detailed above and included in the draft by-law being Attachment 1 to this Report, be approved to facilitate the implementation of the proposed TNR program for Clarington. 5. Strategic Plan Application Not applicable. Submitted by: Reviewed by. ''j . Anne reentree Franklin Wu, Municipal Clerk Chief Administrative Officer Staff Contact: Anne Greentree, Municipal Clerk, 905-623-3379 ext. 2102 or agreentree@clarington.net Attachments: Attachment#1 Draft Amending By-law The following is a list of the interested parties to be notified of Council's decision: Denise Harkins, Action Volunteers for Animals M.J. Galaski, Animal Rescue Krew Cathy Asling and Denise Dove, The Animal Guardian Society Sharon Carrs, Cat Town Rescue Martin Field, PAWS-4 Durham CAG/DA 15-20 Attachment #1 to CLD-016-16 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW No. 2016- Being a by-law to amend Responsible Pet Owners By-law No. 2013-024 WHEREAS the Council of The Corporation of the Municipality of Clarington deems it desirable to amend Responsible Pet Owners By-law No. 2013-024. NOW THEREFORE be it enacted that By-law 2013-024 be amended as follows: 1. Section ,1 Definitions be amended to add: "feral cat" means a cat that lives primarily exclusively outdoors with limited human contact and is un-socialized;, 2. ' Section 2 Licensing be amended to add: Exemptions: 2.13 Notwithstanding section 2.1, a feral cat that is spayed/neutered, ear clipped, microchipped and vaccinated is exempt from the licensing requirement. 3. Section 3 Regulations be amended to add: 3.7.1 A feral cat that is spayed/neutered, ear clipped, microchipped, vaccinated and not interfering with a resident's enjoyment of property is not deemed to be at large. 4. This by-law comes into effect on the date of its passing. i PASSED this 2nd day of May, 2016. Adrian Foster, Mayor Anne Greentree, Municipal Clerk- 15-21 Claring ton Corporate Services Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Government Committee i Date of Meeting: April 18, 2016 Report Number: COD-005-16 Resolution:. File Number: By-law Number: Report Subject: Kendal Community Centre Lease and Sublease Renewal Recommendations: It is respectfully recommended that the General Government Committee recommend to Council the following: 1. That Report COD-005-16 be received; I 2. That approval be granted for the Municipality to renew the head-lease agreement with the Kendal Community Centre in' a form acceptable to the Municipal Solicitor in an amount of$2.00 per year for a 5 year period commencing on January 1, 2016 to December 31, 2020. i 3. That the Municipality, as head landlord, consent to renew the sublease agreements with the Kendal Lions Club and Paula Sheppard (Kendal Postal Outlet) in a form acceptable to the Municipal Solicitor for use of the facilities at the Kendal Community Centre each in an amount of $2,400.00 plus H.S.T.. per year for a 5 year period commencing on January 1, 2016 to December 31, 2020 and subject to a yearly rate increase based on the Consumer Price Index, All Items, Ontario (most recent issue); and i 4. That the Mayor and the Clerk be authorized to execute the necessary agreements. I I i i is 16-1 Municipality of Clarington Report COD-005-16 Page 2 Report Overview Renewal of Lease agreement with Kendal Community Centre and sublease agreement with the Kendal Lions Club and Kendal Postal Outlet. 1. Background The Municipality has had a lease agreement with the Kendal Community Centre since 2000 for an annual fee of$2.00 and in 2009 a provision was included in the lease allowing the Kendal Community Association to sublet portions of the hall. A condition of the lease agreement makes provision for the subletting of space by the Kendal Association provided it meets the intended use of the facility. Currently there are two subleases in place at Kendal; the Kendal Lions Club and Paula Sheppard (Kendal Post Outlet). 2. Analysis The existing agreement expired on December 31,.2015. Since then staff has had discussions with the Acting Chair of the Kendal Community Association regarding the terms for renewal of the agreements. During the discussions a proposal was made by the Kendal Board to increase the current lease rate for the Lions Club from $2,208.00 to a new yearly lease rate of $2,400.00 plus H.S.T. and to increase the Kendal Postal Outlet's yearly rate from the current amount of$1,936.80 to a new yearly rate of$2,400.00 plus H.S.T. Both the Lions Club and the Kendal Postal Outlet have agreed to the proposed increase which will be subject to a yearly increase based on CPI, most current issue. It is also proposed that the Municipality continue with a 5 year head-lease arrangement as this will provide continuity for all parties thus enabling the Kendal Community Association to establish sublease terms tied to the terms of the head-lease. The Kendal Community Association has agreed to these terms. 3. Financial/Budget Funding The financial implications of this lease and subleases are not significant. The lease payment of the Kendal lease is the required $2.00 per year and the revenue from the subleases go directly to the-Kendal Community Association and is used to offset the operating cost of the facility. 16-2 i Municipality of Clarington Report COD-005-16 Page 3 4. Concurrence This report has been reviewed by Nancy Taylor, Director of Finance/Treasurer, Fred Horvath, Director of Operations and Andrew Allison, Municipal Solicitor who concur with the recommendation. 5. Conclusion It is respectfully recommended that approval be granted for the Municipality to renew the lease agreement with the Kendal Community Centre and to consent to renew the sublease agreements with the Lions Club and Paula Sheppard (Kendal Postal Outlet) in a form acceptable to the Municipal Solicitor. 6. Strategic Plan Application The recommendations contained in this report conform to the Strategic Plan. i i 4 Submitted by: Reviewed by: M e Marano, H.B.Sc.,-C.M.O. Franklin Wu, Director of Corporate Services Chief Administrative Officer i' Staff Contact: David Ferguson, Purchasing Manager, 905.623.3379 Ext 2209 or F dferguson@clarington.net 1 MM/DF !° j 16-3 Clarbgtou Corporate Services Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Government Committee Date of Meeting: April 18, 2016 Report Number: COD-006-16 Resolution: File Number: CL2016-7 By-law Number: Report Subject: Grass Cutting Services Recommendations: It is respectfully recommended that the General Government Committee recommend to Council the following: 1. That Report COD-006-16 be received; 2. That B&D Tractor Services with an annual bid amount of$185,960.30 (net H.S.T. rebate) and 2262728 Ontario Ltd O/A BJ Flint and Sons with an annual bid amount of$134,089.56 (net H.S.T. rebate), being the lowest compliant bidders meeting all terms, conditions and specifications of Tender CL2016-7 be awarded the contract for Grass Cutting Services for three years and subject to yearly rate increase based on the Consumer Price Index, All Items, Ontario, most recent issue; 3. That the Purchasing Manager be authorized to extend this three year contract for up to two additional one year terms pending satisfactory service, available funds, and subject to j yearly rate increase based on the Consumer Price Index, All Items, Ontario, (most recent issue); and L 4. That the funds expended be drawn from the respective operating budgets. i f if 16-4 i Municipality of Clarington Report COD-006-16 Page 2 Report Overview To request authorization from Council to award Tender CL2016-7 for Grass Cutting Services as required by the Municipality of Clarington. 1. Background Tender CL2016-7 was issued by the Purchasing Services Division and advertised electronically on the Municipality's website. Notification of the availability of the document was also posted on the Ontario Public Buyer's Association website. Sixteen companies downloaded the document. The Tender closed on Thursday April 7, 2016. 2. Grass Cutting Services Nine bid submissions were received in response to the tender call. The bids were reviewed and tabulated (see Attachment 1) and of the nine bids received, two bids were found to be non-compliant and were subsequently removed from consideration. After review and analysis of the submissions by the Operations Department and the Purchasing Services Division, it was mutually agreed that B&D Tractor Services is the low bidder for the Bowmanville portion of the grass cutting, and 2262728 Ontario Ltd O/A BJ Flint and Sons is the low bidder for the Courtice, Newcastle and Darlington portions of the grass cutting contract. Both B&D Tractor Services and 2262728 Ontario Ltd O/A BJ Flint and Sons have satisfactorily completed work for the Municipality in the past. It should be noted that the Clarke and Hamlets portions of the grass cutting contract will be awarded to GWS Landscaping and Maplelane Nurseries in the sum of$15,103.40 and $2,386.80 respectively. The dollar value'of these two contracts fall within the limits that staff are authorized to award therefore Council's approval is not required. 3. Financial and Budget Considerations The annual total cost is approximately $320,049.86 (net H.S.T. rebate) with B&D Tractor Services awarded $185,960.30 (net H.S.T. rebate) and 2262728 Ontario Ltd O/A BJ Flint and Sons awarded $134,089.56 (net H.S.T. rebate). The initial contract term is for three years. The unit pricing received is firm for the first year of contract. The Municipality has the option to extend the contract for up to two additional one year terms pending satisfactory service, available funds and subject to yearly rate increase ` based on the Consumer Price Index, All Items, Ontario, (most recent issue). 16-5 Municipality of Clarington Report COD-006-16 Page 3 The expended funds will be drawn from the respective departmental operating budgets. Queries with respect to the department needs should be referred to the respective Department Head. 4. Concurrence This report has been reviewed by Steve Brake, Manager of Operations on behalf of Fred Horvath, Director of Operations who concurs with the recommendation. 5. Conclusion It is respectfully recommended that the lowest compliant bidders B&D Tractor Services with an annual bid amount of$185,960.30 (net H.S.T. rebate) and 2262728 Ontario Ltd O/A BJ Flint and Sons with an annual bid amount of$134,089.56 (net H.S.T. rebate be awarded the contract for grass cutting services as per the specifications and terms and conditions of Tender CL2016-7. 6. Strategic Plan Application Not Applicable. Submitted by: -" Reviewed by. Marie Marano, H.B. Sc., C.M.O. Franklin Wu, Director of Corporate Services Chief Administrative Officer Staff Contact: David Ferguson, Purchasing Manager, 905.623.3379 Ext 2209 or dferguson@clarington.net Attachments: Attachment 1 —Tabulation of Bid Summary List of interested parties to be notified of Council's decision is on file in the Corporate Services Department. MM/DF/jm rn Attachment 1 Municipality of Clarington Report COD-006-16 Summary of Bid Results Tender CL2016-7 Grass Cutting Services Recommended Recommended Bowmanville Courtice Newcastle Darlington Clarke Hamlets Annual Award Annual Award Bidder Subtotal Subtotal Subtotal Subtotal Subtotal Subtotal (excluding (including HST MaplHST Rebate Nurserieslane No Bid No Bid $60,969.00 No Bid $2,386.80 Nurseries $17,404.50 Low Bid $2,386.80 $2,428.81 Regional Property No Bid $112,364.98 No Bid No Bid No Bid No Bid GWS No Bid $0.00 Landscaping $53,447.80 $42,110.00 $LowBid $4,590.00 $15,103:40 $15,369.22 BJ Flint No Bid $54,356.80 $44,393.60 $33,020.00 Low Bid Low Bid Low Bid $0.00 $0.00 $131,770.40 $134,089.56 Howes your yard No Bid No Bid $73,873.13 $67,642.82 $24,175.76 $3,779.10 Enviro Sweep $182,923.36 No Bid No Bid No Bid No Bid No Bid B&D Tractor $182,744.01 $66,358.35 $56,497.94 $44,897.00 Services Low Bid $16,128.17 No Bid $182,744.01 $185,960.30 Traz _ Landscaping* - - - Clarington Contracting Services* Total Recommended Contract Award Value $332,004.61 $337,847.89 * Bid was deemed non-compliant Clarftwv Legal Services Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Government Committee Date of Meeting: April 18, 2016 Report Number: LGL-002-16 File Number: Department File #L4000-10-41 By-law Number: Report Subject: Original Road Allowance Title Issues (1) Lots 34 and 35, Concession 1, Darlington (2) 3499 Concession Road 7, Orono (Barraball) Recommendations: 1. That Report LGL-002-16 be received; and 2. That the by-laws attached to this Report (Attachments 3 and 4) be passed. I i` r i. 18-1 Municipality of Clarington Page 2 Report LGL-002-16 Report Overview Staff are recommending that Council pass by-laws to (a) correct a title problem relating to a portion of the original road allowance between Lots 34 and 35, Concession 1, Darlington; and (b) close and convey a small portion of the original road allowance between Lots 28 and 29, Concession 7, Clarke. 1. Background (a) Original Road Allowance between Lots 34 and 35, Concession 1, Darlington 1.1 In February, 2016 the Legal Department received an email from a law firm (Markoff& Shain LLP) representing 2399263 Ontario Limited (the "Company"). The Company owns, and is looking to develop, a vacant parcel of land municipally known as 1445 Gord Vincent Avenue (see Attachment 1 — Location Map 1). The email indicated that there was a title problem affecting this property that dated back over 150 years. I have investigated, and for reasons set out below, agree that there is a title problem that should be corrected. (b) Original Road Allowance between Lots 28 and 29, Concession 7, Clarke 1.2 In December, 2015, staff were advised that as part of a minor variance that was granted in July 1971 by the Clarke Township Committee of Adjustment, the former Township committed to closing and conveying a small portion of the road allowance between Lots 28 and 29, Concession 7, Clarke adjacent to the property municipally known as 3499 Concession Road 7 (see Attachment 2 - Location Map 2). The promised transfer to the applicants (W.G. and M.J. Barraball) never occurred. 2. Discussion (a) Original Road Allowance between Lots 34 and 35, Concession 1, Darlington 2.1 The minutes of a February 24, 1872 Hampton Town Hall meeting read as follows: "Moved by Mr. Buck, sec by Dr. Brown that Messrs Windate-Smuck and ... are hereby appointed to examine the allowance for road between Lots 34 and 35 in the 1St Con and report upon...same and the value ... Council."(some parts are illegible) 18-2 c Municipality of Clarington Report LGL-002-16 Page 3 2.2 A portion of the original road allowance described in the minutes was purchased by Robert Everson in 1872 for$50.00. In a Deed dated November 2, 1872 (registered 2 %2 years later on March 8, 1875 as Instrument No. 2003), The Corporation of the Township of Darlington transferred to Robert Everson the land described as follows: "the west half of the rear one hundred and sixty-rods of the road I allowance between lots thirty-four and thirty-five in the first concession of said Township contained by admeasurement two acres more or less." 2.3 We have searched our archives for a by-law that closed this portion of the road allowance, but no record could be found. I 2.4 Registry records indicate that Mr. Everson owned 80 acres immediately west of the portion of the road allowance described in section 2.2 above. The western boundary of Mr. Everson's 80 acre parcel was 160 rods in length (approximately 2,640 feet). The actual length of the road allowance was slightly less than 2640 feet because the way of measurement back then was-not as accurate as today. The clear intention was to convey the portion of the road allowance up to the northern limit of Concession 1. 2.5 In 1902, Mr. Everson's widow Grace Everson conveyed the 80 acre parcel by Instrument 8494 to Thomas Bickle. Inadvertently, the road allowance Mr. Everson purchased in 1872 was not included in that Deed. 2.6 In May of 1971, by Instrument 54165, Ronald Bickle (a descendent of Thomas Bickle) sold a portion of the 80 acres to Gatehouse Holdings Limited. In that legal description, the,southerly 2422.75 feet of the road allowance was included. This parcel was later developed and.subdivided. 2.7 The effect of the above transfers is that a 60.875 m x 10.059 m (200 ft. x 33 ft.) parcel of land that used to be part of the road allowance was converted to Land Titles Qualified (a Registry Office process which converted paper title to electronic title in 2000) and recorded in the name of The Corporation of the L' Municipality of Clarington (formerly the Township of Darlington). These.lands are shown as the "Remnant Lands" in Location Map 1 (Attachment 1). The Company has prepared a Reference Plan that describes these lands as Part 2 on Plan 40R-29161. 2.8 The lands to the west of the road allowance were sold by Chalui Bickle and William Maurice Bickle to the Company on December 22, 2015. The transfer to the Company did not include the Remnant Lands because Registry Office , 18-3 Municipality of Clarington Report LGL-002-16 Page 4 records incorrectly show the owner as "The Corporation of the Municipality of Clarington". 2.9 In my opinion, it is appropriate to correct a 125 year old title problem by passing the by-law attached to this Report (Attachment 3). (b) Original Road Allowance between Lots 28 and 29, Concession 7, Clarke 2.10 In July 1971, the Clarke Township Committee of Adjustment approved a minor variance for the property municipally known as 3499 Concession Road 7 which was owned by W.G. and M.G. Barraball. Mr. and Mrs. Barraball are still the owners of the property. A variance to the side yard setback zoning requirement was needed in order to construct the house that is now on the property. 2.11 The Minutes of the Committee of Adjustment meeting held on June 7, 1971 note that Mr. Ross, the Road Superintendent for the Township, confirmed "that the road plans in the immediate area to the east of the proposed dwelling would have the effect of taking the travelled portion of the road farther away from the house rather than closer". The application was "adjourned for an inspection". 2.12 When the matter came back to the Committee on July 12, 1971, the decision of the Committee states that "[w]hen the north-south road to the east of the subject property is rebuilt as scheduled by the Township, the house will be properly located and in effect, the problem is, therefore, temporary in nature. The Township of Clarke, in their normal practice, deed closed road allowances to the abutting owner and that is what will be done in this case." 2.13 Best Road was rebuilt in the early 1970s but the promised closure and conveyance never occurred. 2.14 Reference Plan 10R-95 prepared in 1971 shows as Part 4 the part of the road allowance that should have been closed and conveyed to Mr. and Mrs. Barraball to fulfil the promise made in 1971. 2.15 The Minutes of the Committee meeting do not indicate whether any consideration was to be paid for the transfer. Given the size of the parcel (.291 acres), staff are recommending that the property be conveyed at no cost. 3. Concurrence 3.1 This report has been reviewed by the Director of Engineering Services who concurs with the recommendations. 18-4 Municipality of Clarington Report LGL-002-16 Page 5 4. Conclusion 4.1 It is respectfully recommended that Council adopt the by-laws attached to this Report (Attachments 3 and 4) to correct minor title issues. 5. Strategic Plan Application - not applicable Q �Submitted by: Reviewed by. Andrew C. Allison, B. Comm, LL.B Franklin Wu, Municipal Solicitor Chief Administrative Officer Staff Contact: Andrew C. Allison, 905-623-3379 ext. 2013 or aallison@clarington.net j Attachments: j L Attachment 1 - Location Map 1 Attachment 2 - Location Map 2 Attachment 3 - By-law 2016-040 closing and conveying part of the road allowance between Lots 34 and 35, Concession 1 (Darlington) Attachment 4 - By-law 2016-041 closing and conveying part of the road allowance between Lots 28 and 29, Concession 6 (Clarke) e Persons to be notified: Markoff& Shain LLP 2399263 Ontario Limited Willis Barraball and Marilyn Joan Barraball i i' i j I` r I. 18-5 I ATTACHMENT NO. 1 LGL-002-16 ejoor Str9ot c a� U U a) ' L U a> Ca W Gord Vinson Avenue Owner: Remnant Lands 2399263 0 Ontario N Limited a) U- Frank Wheeler Avenue Location Map 1 18-6 i ATTACHMENT NO. 2 oLGL-002-16 +-- U) � m ra l � ,rr _.._Concession Road�7� 3499 l?�r Concession Road 7 til 4 Part 4 on Plan 10R-95 ilv` t rf - Owners: Willis Glen and o Marilyn Joan Barraball j a CO I; Location Map 2 18-7 ATTACHMENT NO. 3 LGL-002-16 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NO. 2016-040 Being a by-law to close and authorize the transfer part of the original road allowance between Lots 34 and 35, Concession 1 (Darlington) WHEREAS the Council of The Corporation of the Municipality of Clarington deems it desirable to pass this by-law; NOW THEREFORE*BE IT ENACTED AND IT IS HEREBY ENACTED AS A BY-LAW OF THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON AS FOLLOWS: 1. That portion of the original road allowance between Lots 34 and 35, Concession 1 (Darlington), Municipality of Clarington, described as Part 2 on Plan 40R-29161 is hereby closed. 2. Part 2 on Plan 40R-29161 shall be conveyed to 2399263 Ontario Limited by The Corporation of the Municipality of Clarington for nil consideration. 3. That the Municipal Solicitor be directed to take all necessary actions to complete the transaction. BY-LAW passed this 18th day of April, 2016. Adrian Foster, Mayor C. Anne Greentree, Municipal Clerk 18-8 ATTACHMENT NO.4 LGL-002-16 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NO. 2016-041 Being a by-law to close and authorize the transfer part of the original road allowance between Lots 28 and 29, Concession 6 (Clarke) WHEREAS the Council of The Corporation of the Municipality of Clarington deems it desirable to pass this by-law; NOW THEREFORE BE IT ENACTED AND IT IS HEREBY ENACTED AS A BY-LAW OF THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON AS FOLLOWS: 1. That portion of the original road allowance between Lots 28 and 29, Concession 6 (Clarke), Municipality of Clarington, described as Part 4 on Plan 10R-95 is hereby closed. 2. Part 4 on Plan 1 OR-95 shall be conveyed to Willis Barraball and Marilyn Joan Barraball by The Corporation of the Municipality of Clarington for nil consideration. 3. That the Municipal Solicitor be directed to take all necessaryactions to complete the transaction. j, BY-LAW passed this 18th day of April, 2016. I` i. I Adrian Foster, Mayor i; . j C. Anne Greentree, Municipal Clerk . E i f' 18-9 Cilaringim Memo Clerk's Department If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. To: Mayor Foster and Members of Council From: June Gallagher, Deputy Clerk Date: April 15, 2016 Subject: General Government Committee Meeting Agenda —April 18, 2016 — Update File: C05.General Government Committee Meeting Please be advised of the following amendments to the General Government Committee agenda for the meeting to be held on Monday, April 18, 2016: 7 Delegations See attached Final Agenda - Attachment#1 9 Communications — Direction (Additions) — Attachment#2 9.4 Councillor Wendy Partner— Regarding World Ovarian Cancer Day (Motion to approve raising of the World Ovarian Cancer Day Flag on May 8, 2016) 9.5 Mary Hitchon — Regarding Traffic By-law 2014-059 (Motion for Direction) 16 Corporate Services Department— (Report COD-006-16) Attachment#3 Updated Page Three to Report COD-006-16 — Grass Cutting Services — Correction of Report Number in Header. une Gallagher Deputy Clerk JEG/mc c: F. Wu, Chief Administrative Officer Department Heads ATTACHMENT #1 TO UPDATE MEMO General Government Committee Agenda Date: April 18, 2016 Time: 9:30 AM Place: Council Chambers, 211 Floor Municipal Administrative Centre 40 Temperance Street Bowmanville, Ontario Inquiries & Accommodations: For inquiries about this agenda, or to make arrangements for accessibility accommodations for persons attending, please contact: Michelle Chambers, Committee Coordinator, at 905-623-3379, ext. 2106 or by email at mchambers(cDclarington.net. Alternate Format: If this information is required in an alternate format, please contact the Accessibility Coordinator, at 905-623-3379 ext. 2131. Audio Record: The Municipality of Clarington makes an audio record of General Government Committee meetings. If you make a delegation or presentation at a General Government Committee meeting, the Municipality will be audio recording you and will make the recording public by publishing the recording on the Municipality's website. Noon Recess: Please be advised that, as per the Municipality of Clarington's Procedural By-law, this meeting will recess at 12:00 noon, for a one hour lunch break, unless otherwise determined by the Committee. Cell Phones: Please ensure all cell phones, mobile and other electronic devices are turned off or placed on non-audible mode during the meeting. Copies of Reports are available at www.clarington.net Clarington General Government Committee Agenda Date: April 18, 2016 Time: 9:30 AM Place: Council Chambers 1 Call_to Order 2 New Business — Introduction 3 Adopt the Agenda 4 Disclosures of Pecuniary Interest 5 Announcements 6 Adoption of Minutes of Previous Meeting 6.1 Minutes of a Regular Meeting of March 29, 2016 6-1 7 Delegations 7.1 Sheila Hall, Executive Director, Clarington Board of Trade, Regarding an Economic Development Update 7.2 Benjamin Earle, Feed the Need in Durham, Regarding Feed the Need in Durham Update and Spring Campaign 8 Communications - Receive for Information 8.1 Minutes of the Tyrone Community Centre dated March 16, 2016 8-1 8.2 Minutes of the Orono Arena Community Centre Board dated March 29, 8-3 2016 8.3 Minutes of the Ganaraska Region Conservation Authority dated March 17, 8-7 2016 8.4 Mark Wilson, Senior Advisor, Municipal Affairs, Enbridge — Ontario Energy 8-10 Board Application #EB-2016-0004 — Review of Mechanisms to Recover the Costs of Natural Gas Expansion in Ontario 8.5 Debi A. Wilcox, Regional Clerk/Director of Legislative Services, The 8-13 Regional Municipality of Durham — Notice of Motion from Councillor O'Connell and Councillor Jordan Regarding Nuclear Emergency Plans Page 1 Clarington General Government Committee Agenda Date: April 18, 2016 Time: 9:30 AM Place: Council Chambers 8.6 Melodee Smart, Administrative Assistant, Works Department, The 8-15 Regional Municipality of Durham — Durham/York Energy From Waste Project 8.7 Melodee Smart, Administrative Assistant, Works Department, The 8-74 Regional Municipality of Durham — Durham/York Energy From Waste Project — Submission of the 2015 Durham York Energy Centre Annual Report 8.8 Debi A. Wilcox, Regional Clerk/Director of Legislative Services, The 8-124 Regional Municipality of Durham — Update and Feedback to the Province on the Proposed Climate Change Mitigation and Low-Carbon Economy Act. 2016 (EBR Posting #012-6844) and Cap and Trade Regulatory Proposal and Revised Guidelines for Greenhouse Gas Emissions Reporting (EBR Posting #012-6837) (2016-F-22) 9 Communications — Direction 9.1 Jayme Harper, Executive Director, PFLAG Canada Durham Region — 9-1 Request for Flag Raising (Motion to approve raising of the PFLAG Canada Durham Region's Flag on May 17, 2016) 9.2 Mary Medeiros, Acting City Clerk, City of Oshawa — Request to Change the 9-3 Ontario Building Code to Restrict the Permitted Use of Wired Glass (Motion to Endorse) 9.3 Laurie Scott, MPP Haliburton-Kawartha Lakes-Brock — Requesting Support 9-5 for the Anti-Human Trafficking Task Force and Support for Bill 158, Saving the Girl Next Door Act, 2016 (Motion for Direction) 9.4 Councillor Wendy Partner— Regarding World Ovarian Cancer Day (Motion to approve raising of the World Ovarian Cancer Day Flag on May 8, 2016) 9.5 Mary Hitchon — Regarding Traffic By-law 2014-059 (Motion for Direction) Page 2 C"IR0011 General Government Committee Agenda Date: April 18, 2016 Time: 9:30 AM Place: Council Chambers 10 Presentations No Presentations 11 Engineering Services Department 11.1 EGD-019-16 Report on Building Permit Activity for January, February, 11-1 and March 2016 11.2 EGD-020-16 Green Road and Bridge Construction, Contract CL2013-26 11-8 Project Summary and Reconciliation Report 11.3 EGD-021-16 Rickard Neighbourhood Park-Parking Lot Construction 11-41 11.4 EGD-022-16 Update for the Environmental Assessment for Highway 11-45 401 Improvements from Courtice Road to the Region of Durham Boundary (East Townline Road) 12 Operations Department No Reports 13 Emergency and Fire Services Department No Reports 14 Community Services Department 14.1 CSD-007-16 2016 Community Grant Requests 14-1 14.2 CSD-008-16 April Supplemental Sponsorship Requests 14-101 15 Municipal Clerk's Department 15.1 CLD-014-16 Private Property Parking Enforcement 15-1 15.2 CLD-015-16 Accessibility Advisory Committee Terms of Reference 15-6 15.3 CLD-016-16 Feral Cats 15-17 Page 3 Clarington General Government Committee Agenda Date: April 18, 2016 Time: 9:30 AM Place: Council Chambers 16 Corporate Services Department 16.1 COD-005-16 Kendal Community Centre Lease and Sublease Renewal 16-1 16.2 COD-006-16 Grass Cutting Services 16-4 17 Finance Department No Reports 18 Solicitor's Department 18.1 LGL-002-16 Original Road Allowance Title Issues 18-1 (1) Lots 34 and 35, Concession 1, Darlington (2) 3499 Concession Road 7, Orono (Barraball) 19 Chief Administrative Office No Reports 20 New Business - Consideration 21 Unfinished Business . None 22 Confidential Reports 22.1 LGL-003-16 Proposed Tax Sale 4601 Bethesda Road, Bowmanville 23 Adjournment Page 4 ATTACHMENT #2 TO Chambers, Michelle UPDATE MEMO Subject: FW: Proclaim World Ovarian Cancer Day Yes, we will include the request in our next GG Committee Agenda. C. Anne Greentree, BA, CMO Municipal Clerk Clerk's Department Municipality of Clarington 40 Temperance Street, Bowmanville ON L1 C 3A6 905-623-3379 ext. 2102 11-800-563-1195 From: Keyzers, Heather Sent: March-29-16 1:29 PM To: Greentree, Anne <agreentree@clarington.net> Subject: RE: Proclaim World Ovarian Cancer Day Hi Anne, will your department still look after the flag raising? le. Approval by Council, correspondence from your department? Thanks, Heather From: Greentree, Anne Sent: March-29-16 11:22 AM To: Mayors Office <MayorsOffice@MOC.local> Subject: FW: Proclaim World Ovarian Cancer Day Importance: High Good morning, Please see message from Councillor Partner below. Thanks C. Anne Greentree, BA, CMO Municipal Clerk Clerk's Department Municipality of Clarington 40 Temperance Street, Bowmanville ON L1 C 3A6 905-623-3379 ext. 2102 11-800-563-1195 From: Partner, Wendy Sent: March-29-16 7:36 AM To: Greentree, Anne <agreentree@clarington.net> Subject: Proclaim World Ovarian Cancer Day Importance: High Hi Anne I would like to the Mayor and Council to Proclaim May 8 World Ovarian Cancer Day and have permission to raise the flag Thanks Wendy i Fleming, Cindy From: Keyzers, Heather Sent: April-11-16 10:14 AM To: Fleming, Cindy Subject: FW: Parking Bylaw Hi Cindy, Mayor Foster would like this added to an agenda please for consideration. Thank you Heather From: Mary Hitchon [mailto:mhitchon6@gmail.com] Sent:April-08-16 10:23 AM To: MayorsExternalMailGroup<mayor@clarington.net> Subject: Parking Bylaw Good Morning, I have a complaint concerning a parking bylaw. Parking between 3am and 5am should not be a bylaw. I stay overnight in Courtice quite often and shouldn't have to pay $30 a night to do so. Laws should be based on ethics and morals. I feel as though this law is in place to gouge the pockets of residents who do not have enough space in their driveway. I understand the law during snowfall season because the roads must be kept clear and safe for all drivers. Having the law in effect all year round is completely ridiculous, infuriating, and uncalled for. Clarington should use Oshawa as an example for this bylaw and only enforce it from December to April rather than unnecessarily demanding parking ticket money from its residents all year round. Serious consideration of updating this bylaw would be greatly appreciated. Sincerely, Mary Hitchon DIST UTION REVIEWED ll , Original To: O File O Council Direction GG Direction O PD Direction O Council,Informallon O GG Information O PD Information Copy To: O Mayor O Members of O Ward Councillors Council O CAO OClerks O Communications O Community O Corporate O Emergency Services Services Services O Engineering O FInance O Legal Services Services OOperations OPlanning services O Other: Municipal Clerk's R!a 1 ATTACHMENT # _ TO UPDATE MEMO Municipality of Clarington Report COD-006-16 Page 3 The expended funds will be drawn from the respective departmental operating budgets. Queries with respect to the department needs should be referred to the respective Department Head. 4. Concurrence This report has been reviewed by Steve Brake, Manager of Operations on behalf of Fred Horvath, Director of Operations who concurs with the recommendation. 5. Conclusion It is respectfully recommended that the lowest compliant bidders B&D Tractor Services with an annual bid amount of$185,960.30 (net H.S.T. rebate) and 2262728 Ontario Ltd O/A BJ Flint and Sons with an annual bid amount of $134,089.56 (net H.S.T. rebate be awarded the contract for grass cutting servicet as per the specifications and terms and conditions of Tender CL2016-7. 6. Strategic Plan Application Not Applicable. Submitted b rx y Reviewed by. Marie Marano, H.B. Sc., C.M.O. Franklin Wu, Director of Corporate Services Chief Administrative Officer Staff Contact: David Ferguson, Purchasing Manager, 905.623.3379 Ext 2209 or dferguson@clarington.net Attachments: Attachment 1 — Tabulation of Bid Summary List of interested parties to be notified of Council's decision is on file in the Corporate Services Department. MM/DF/jm Cla rft",n Memo Clerk's Department If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. To: Mayor Foster and Members of Council From: June Gallagher, Deputy Clerk Date: April 18, 2016 Subject: General Government Committee Meeting Agenda —April 18, 2016 — Update File: -C05.General Government Committee Meeting Please be advised of the following amendments to the General Government Committee agenda for the meeting to be held on Monday, April 18, 2016: 9 Communications — Direction (Addition) — 9.6 The Corporation of the Township of North Stormont— Regarding the Ontario Energy Board Hearing ' (Motion for Direction) J ne Gallagher eputy Clerk JEG/mc c: F. Wu, Chief Administrative Officer Department Heads The Corporation of the Township of Date: April 12, 2016 i NORTH S` OP,_MOOT SOLION Resolution No. [COVED BY: SECONDED BY: Deputy Mayor Bill McGimpsey ❑ Deputy Mayor Bill McGimpsey ❑ Councillor Jim Wert Councillor Jim Wert ❑ Councillor Frangois Landry o Councillor Francois Landry ❑ Councillor Randy Douglas ❑ Councillor Randy Douglas WHEREAS the OEB file EB-2015-0179 (dated July 23, 2015) application and pre-filed evidence from Union Gas Limited is seeking approval of'i.ts proposed Community Expansion Program with intent to support the expansion of infrastructure necessary to provide natural gas to communities that would otherwise not receive natural gas service (Ru.ra.l areas); WHEREAS the Ontario Energy Board issued a Notice for Public Hearing EB-2016004 (dated January 20 16) regarding OEB's intent to review the following issues in May 2016: 1, Should the OEB implement new ratemaking mechanisms including changes to current economic tests to encourage utilities to expand natural gas distribution service to new communities? If so, what should these new mechanisms be? 2. Should the OEB consider imposing conditions or making other changes to Municipal Franchise Agreements.and.Certificates of Public Convenience and Necessity to reduce barriers to natural gas expansion? 3. Does the OEB have the authority to require the ratepayers of one utility to subsidize.the costs of another utility to expand into new communities? If so, under what circumstances (if any) would this be appropriate? WHEREAS the Eastern Ontario Warden's Caucus's letter of comment (dated April 6, 2016) regarding the Ontario Energy Board's Generic Proceeding EB-2016-004 with intent for the Warden. Caucus to support the Initial application from Union Gas (EB.-201.5-0179) and also similar entities that wish to expand natural gas service to rural and remote communities; WHEREAS the Township of North Stormont has signed a 20 year Franchise Agreement with Enbridge and has attempt many communications with them to have natural gas service in the-tst par f our Township without any responses or actions being taken by Enbridge; FOR AGAINST Recorded Vote: CARRIED: DEFEATED: Mayor Mayor Declaration of Conflict of interest ❑ Disclosed His/Her/Their interest ❑ Vacated His/Her/Their Seat ❑ Deferred CAO/CIerk 4kThe Corporation of the Township of Date: April 12, 2016 P+ NORTH STORMONT SOLUTION Resolution NO, 0 o MOVED BY: SECONDED BY: Deputy Mayor Bill McGimpsey ❑ Deputy Mayor Bill McGimpsey ❑ Councillor Jim Wert Councillor Jim Wert . ❑ Councialor Frangois Landry ❑ Councillor Frangois Landry ❑ Councillor Randy Douglas ❑. Councillor Randy Douglas o� WHEREAS the West part of the.Township of North Stormont is being served by Union Gas and that the separation is even made on the West side of a road (serviced by Union Gas) versus the East side of the same road (unnerved by Enbridge); WHEREAS the Township of North Stormont made representation with Union Gas to endeavor possible development of the natural gas services on the East side of the Township; THEREFORE BE IT RESOLVED by the Council of Township of North Stormont that the OEB examine the proposal to expand natural gas services and make it available to all of Eastern Ontario rural areas such as the United Counties of Stormont, Dundas & Glengarry and the United Counties of Prescott-Russell as it is vital to our Economic Development and to Business expansion and .retention as well as the increase of employability in our.sector, AND BE IT ALSO RESOLED THAT this resolution supports the letter of comment sent to the Ontario Energy Board by the Eastern Ontario Warden's Caucus. AND BE IT FURTHER RESOLVED THAT this resolution be circulated to all municipal and regional councils in Ontario requesting that they endorse and support this resolution and communicate their support to the Premier, the OEB and the Ministers of Economic Development,. Employment and Infrastructure, Energy, and Agriculture and Rural Affairs. Passed by the Council of the Township of North Stormont on April 1.2, 2016 FOR AGAINST Recorded Vote: CARRIE©: t . DEFEATED: Mayor Mayor Declaration of Conflict of interest: ❑ Disclosed His/Her/Their interest ❑ Vacated His/Her/Their Seat ❑ Deferred CAO/Clerk FBoard +The Ontario Eneris holding a hearing to consider what mechanisms may be used to recover the costs of expanding natural gas service to Ontario communities that are currently not served, Learn more, Have your say. The Ontario Energy Board is commencing a hearing on its own motion to consider what mechanisms may be used to recover the costs of expanding natural gas service to Ontario communities that do not currently have access to natural gas, In-July 2015,Union Gas Limited filed an application(EB-2015-0179)to expand natural gas service to certain rural.and remote communities,That application Included a proposal to.have existing Union Gas Limitedcustomers pay a portion of the costs to connect new customers,The Ontario Energy Board has determined that the requests made by Union Gas Limited in that application raise issues that.may be common to any entity that wishes to provide natural gas service to communities that ado not currently have:aocess to natural gas service,The Ontario Energy Board will therefore address t a generic proceeding, hese Issues through The Ontario Energy Board will'Put the.hearing of Union Gas Limited's application(EB-2015.0.179)on hold until the generic hearing is complete, In the generic.proceeding,the Ontario Energy Board will consider possible alternative:ratemaking frameworks to provide natural gas service to Ontario communities that do not currenttyhave access tonatural gas,The OEB plans to seek input from Intervenors on exactly what the issues should be, However,broadly speaking the DEB intends to review the following issues;' 1. Should the OEB implement new ratemaking mechanisms Including changes.to current economic tests to encourage utilities to expand.naturalgas distribution service to new communities?if so, what should these new mechanisms be? 2, Should the OEB consider imposing conditions or making other changes to Municipal Franchise Agreements and Certificates of Public Convenience and Necessity to reduce.barriers to natural gas expansion? 3. Does the OES have the authority to require the ratepayers of one utility to subsidize the costs of another-utility to expand.into new communities?if so,under what-circumstances(if any)would this be appropriate? To.see the detailed draft issues list,please select the file number EB-2016.0'004 on the OEB website: www,ontarioenergyboard.calnotice THE ONTARIO ENERGY BOARD IS HOLDING A PUBLIC*HEARING The Ontario Energy Board(OEB)will hold a public hearing to considerthe kind of cost recovery mechanisms that may be appropriate for rural and remote 2community expansion projects i.6 Ontario.We will hear arguments from parties involved in the process and will decide what,if any,new mechanisms are appropriate. The 028 will adopt'into the record of this proceeding,all evidence filed in EB-2015-0179 that Is relevant to the issues to be determined for the generic hearing,The OEB will provide an opportunity for the filing of further evidence In subsequent procedural orders. The OEB Will deem the intervenors.in the EB-2015-0179 case to be intervenors in this goner ic-hearing and grants to any such intervenors the same cost eligibility status as was granted in EB-2015-0179. The OEB is an independent and impartial public agency.We make.decisions that serve the public interest,Our goal is to promote a financially viable and efficient energy sector that provides you with reliable energy services at.a reasonable cost, BE INFORMED AND HAVE YOUR SAY You have the right to Information regarding this application and to be involved in the process. • You.can review.this Notice and related documents on the.OEB's.website now, • You-can sign up:to observe the proceeding by receiving OEB documents related to the hearing. • You can file a letter-With your comments which will be considered during the hearing. • You:can become an.active participant(called an intervenor).Apply by February 22,2016 or the hearing will go ahead without you and you will not receive any further notice of the.proceeding, • At the end ofthe process,you can review the OEB's decision and its reasons on our website, LEARN MORE Our feta number forthis case is£B-2016.0004.To learn more aboutthis hearing,find instructions on how.to file lettemor become an intervenor,or to access any document related to this case-(including the draft issues list),please select the file number EB-2016=0004 from the list on the OEB website at www:ontarioenergyboard.cafnotice,You canalso phone our Consumer Relations Centre at 1-877.632-2727 with any questions. ORAL HEARING The OEB Intends to proceed with an oral hearing for this case. PRIVACY ff you write a letter of comment,your name and the content of your letter will be put on the public record and the OEB websrte. .However;your personal telephone number,home address and email address will be removed.1(you are a business,all your information will remain public,If you apply to become an intervenor,all information will be public. This hearing will be held under sections 19 and 36 of the Ontario Energy Board Act, 1998. Ontario �'v2 pfQ:Tp N 4iti Eastern Ontario\Hardens'Caucus c/o County of Renfrew,9 International Drive,Pembroke,ON K8A 6w5 Pembroke, April 6, 2016 Kirsten Walli, Board Secretary Ontario Energy Board 2300 Yonge St. PO Box 2319 Toronto, Ontario M4P 1 E4 Re: Ontario Energy Board Generic Proceeding EB-2016.044 Dear Ms. Walli, Regarding the Ontario Energy Board's Generic Proceeding-EB-2016-004., the Eastern Ontario Wardens' Caucus would like to provide the following submission as a letter of comment. As an organization representing the interests of municipal taxpayers in rural Eastern Ontario, the EOWC supports the initial application from Union Gas (EB-201'5-0179) to expand natural gas.service to rural and remote communities. Beyond that, however, the. EOWC also supports any similar efforts from other.entities, such as Enbridge Gas, that wish to provide natural gas services to rural and remote communities that do not currently have access to such services. The expansion of the infrastructure required to provide natural gas to rural communities. that would otherwise not receive this service would allow for significant economic benefits for every sector; residential, commercial and industrial. Natural .gas is the most reliable, efficient, and economical form of energy, but due to the dispersed nature of our population— coupled with our geography and geology—many areas remain underserviced or are simply not serviced at all. As the economic development of our region is a priority issue, the expansion of the natural gas network is of great importance to everyone who lives and does business in rural Eastern Ontario. If certain conditions were put into place, such as those being considered by the Ontario Energy Board, it may become financially feasible to extend natural gas to the EOWC region. The EO.WC is an incorporated non-profit organization comprised of the elected Wardens of the 13 County Councils in rural Eastern.Ontario., stretching from Northumberland in the west to the Quebec border in the east, with a combined population of 750,000. In closing, on behalf of the EOWC,. I strongly encourage the Board to consider and.approve .any measures raised in the Generic Proceeding EB-2016-004 that may,allow for the provision of natural gas in our region. Best regards, Peter Emon Chair, 2016, Eastern Ontario Wardens' Caucus Handouts/Circulations General Government Committee Meeting Clarington Board of Trade Don Rickard Report to Clarington Council: April 18, 2016 President Economic Development Lead Update Lawson Gay Leads & Inquiries 2016 Vice-President Adrienne Windsor Jan Feb March April May June Past President Land Inquiries 2 5 2 3 Leslie Ray Building/Space Inquiries 6 3 4 8 Treasurer Corporate Care 16 7 15 8 (Corporate Calls, pre-consultations, bus support) Lindsay Coolidge Attraction-Outreach - 4 2 1 Secretary Barb Malone From January to April 2016 we have had a total of 33 leads totalling over 1 million square Director at Large feet of commercial and industrial inquires. In the same time frame for 2015 we had a total of 9 leads totalling approximately 200,000 Barb Yezik square feet of office. Director at Large Dale Gibbons News: A sample of what is happening: Director at Large  With 3 of Canada’s top infrastructure projects in Clarington, we directed marketing efforts to publications for Engineers and project developers. We are very proud to Martin Vroegh say that through this advertising and our efforts in the Nuclear channels – we Director at Large currently have 3 engineering firms actively looking at Clarington. Mike Weatherbee New To Clarington: Director at Large  Brand Ambitions (Marketing) Abrams Investment and Insurance Laura Sciore Brokerage (Financial) The Hive Centre and B&B  Director at Large (Accomodations and Health) SAC Law – Barristers and Solicitors (Legal) CarQuest expansion (Retail) Steve DeBoer   Centracom (Telecommunications) K.G. Wilkes and Associates (Safety Director at Large  consulting) Will Davidson Law(Legal) Greg Lewis  BRH Head Space (IT development) Newcastle BIA  Evergreen Power Ltd. (Electricial Justin Barry Contractor) Bowmanville BIA  Recruited 1 new doctor in 222 King St. 2016 ; Total 21 doctors since 2006. Yvonne Maitland Orono BIA Staying connected and keeping our existing businesses engaged is critical for us. We learn Curry Clifford very important intel on the current business climate in Clarington. From our many Municipal Advisor interactions with our clients we are aware of close to a dozen existing industrial businesses in various phases in plans for expansion in Clarington. Others are looking to expand through business acquisition to compliment existing operations. What this tells us is that there is strong confidence in doing business in Clarington. There is a common message that 2016 has been excessively busy, and everyone need a bit more support to continue growth. We are proud to be this resource and will continue to connect and support with local business. 54 King St. East, Unit 102, Bowmanville, ON L1C 1N3 • (905) 623-3106 • info@cbot.ca • www.cbot.ca Business Support, Connections & Solutions 1.Working with Contitech (formerly Goodyear) on options for their building moving forward. 2.Working with Bell to help address Broadband issues in specific locations as per our conversations with business. 3.Developers Round Table 4.Life Science Round Table 5.Workshop with Clarington Purchasing 6.Retail Bootcamp rd 7.3 Annual Agriculture Summit 8.South Courtice Industrial Focus group meeting 9.Annual General Meeting Outreach 1.Canadian Nuclear Conference 2.Presented to Toronto Real Estate Board, Commercial Division 3.Local Food Entreprenuer 4.Candu Owners Group Workshop in Toronto 5.Clarington Economic Development Spring Update Released 6.Article in Durham Region News.com about “Business Booming in Clarington”. 7.Clarington Tourism Forum 8.Half page in Jan/Feb issue of RENEW Magazine 9.Article in Organization of Canadian Nuclear Industries newsletter 10.Presense in the Toronto Real Estate Board’s Year in Review & Outlook report Special Projects 1.Business Rentention + Expansion Update: as a first phase for this project we are targeting our interviews to Main Street (Commercial,Professional and Retail) business. We have completed 21 interviews. We have sent out 400 letters across the Municipality and are personally phoning each contact to ensure they received the letters and set appointments for interviews. We are still doing follow up calls to book more interviews and getting a great response. Our goal is to complete 100 by beginning of June. We have over 30 volunteers helping us complete the interviews and we are very grateful for their investment in time. 2.The Durham Workforce authority is executing a Local Employment Planning Council (LEPC) Pilot project. We have been involved with this project from the beginning and are taking a leadership role in Energy, Agriculture and Life Science. This project is important to ensure that GAPS in labour force are identified for now and projected in the future. LABOURFORCE is a top question in business location decisions. 3.Partnership in the GO Train extension project 4.Continued partnership in the Regional Broadband working group. Membership: We have welcomed 23 new members which is ½ our annual goal in 3 months. This represents a 7.8% growth in our first quarter. Hosted Events since January 2016 Hosted 12 events since January with a collective 438 attendees 54 King St. East, Unit 102, Bowmanville, ON L1C 1N3 • (905) 623-3106 • info@cbot.ca • www.cbot.ca Feed the Need in Durham Presentation to the General Government Committee, Municipality of Clarington April 18, 2016 Hunger in Durham According to the Durham Region Health Department’s report, The Price of Eating Well in Durham Region, 2015: 9% of Durham Households report being food insecure ( i.e. they are worried about  running out of food, they have settled for lower quality food, and/or they have reduced their food ) intake The cost per month to feed a family of 4 in Durham has increase by 15% since  2009, from $703 to $830. Hunger in Durham FTND member data indicates that between January and March 2016:  There were 17,632 individual visits to food banks in Durham Region, of these, 35%  were visits by children These visits were made by 7,387 unique individuals, who made an average of 2.4  visits to a food bank over this period. Of these unique individuals: 37% were children under the age of 18 years  5% of the adults were seniors over the age of 65 years  These individual represented 3,215 households, of which:  10% of these households were in Clarington  29% are single parent households, 54% are single individuals living alone  80% rented their homes  16% made there first visit to a food bank  Our Response: Feed the Need in Durham Feed the Need in Durham is a unique and innovative organization, founded  through partnership and collaboration to achieve a collective impact; We operate a 10,000 sq. ft. warehouse and distribution hub in south Oshawa, and are supported by approx. 250 volunteers annually. Working with 53 emergency food providers across Durham, we are able to  distribute nearly 1.5 million pounds (approx. $3,750,000 worth)of fresh, frozen, and non-perishable food annually to those in need in our community: Between January and March 2016, our members distributed, 76,678 meals and  43,302 snacks As a food hub with a centralized infrastructure, we are able to collect, store,  and distribute $10 worth of food for each $1 of funding that we receive Our Response: Feed the Need in Durham Supply Community •Ontario Association of Food Banks •Food banks & pantries •Food Producers & •Meal/snack programs Distributers •Emergency shelters •Donations (individuals, businesses, grocery chains) Our Inaugural Spring Campaign Currently, member agencies contribute 6% of FTND’s operating costs through  their annual dues. Of the balance, 10% comes from government or foundation funding, and the rest, about 85%, comes from individual and corporate donations. GOAL: 50,000 pounds of food and $50,000 from April to June 2016  April: Community and Media Outreach  May: Connecting with Every Plate Full Campaign (Food Banks Canada)  June: Community Wide Fund & Food Drives  Details will be posted on all activities on feedtheneedindurham.ca  Thank you! Ben Earle Executive Director Feed the Need in Durham ben@ftnd.ca 905-571-3863