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REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: December 6,2004
Report #: COD-067-04
File#_
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By-law #
Subject:
TENDER CL2004-38 SUPPLY AND INSTALLATION OF 150'
COMMUNICATION TOWER FOR NEW FIRE HALL - 2611 TRULLS
ROAD, COURTICE
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-067-04 be received;
2. THAT Integra Data Systems Corporation of Markham, Ontario with a total bid in the
amount of $59,875 (plus G.S.T.), being the lowest responsible bidder meeting all terms,
conditions and specifications of Tender CL2004-38, be awarded the contract for the
supply and installation of a 150' Communication Tower as required by the Corporate
Services Department for the new Firehall in Courtice; and
3. THAT the total funds required in the amount of $64,066.25 be drawn from Information
Technology Equipment Purchase Account 100-16-162-00000-7505.
Submitted by:
~~
rie Marano, H.B.Sc., C.M.O.
Direct, of Corporate ervice
Ro~_d "'~~
Lt ranklin Wu,
" 0 ~ Chief Administrative Officer
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COD-067-04
PAGE 2
BACKGROUND AND COMMENT
Tenders were publicly advertised and invited for the supply and installation of one (1) 150'
Communication Tower to be installed at the new Courtice Fire hall being constructed at 2611
Trulls Road as required by the Corporate Services Department. Tenders were received and
tabulated as per Schedule "A" attached.
Upon review of the bids, it is the recommendation of staff to proceed with an award to the low
bidder, Integra Data Systems as they were compliant and the proposed tower met the tender
specifications.
Integra Data Systems has constructed three communication towers in the last year for the
Peterborough Victoria, Northhumberland, Clarington Catholic District School Board including
one tower at Holy Trinity C.S.S. which is located just south of this proposed site. Integra has
also installed eighteen towers for the Kawartha Pineridge District School Board.
The required funds in the amount of $59,875 (plus GST) will be provided from the 2004
Information Technology Other Equipment Purchase Account #1 00-16-162-00000-7505.
The Finance Director has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needs, specifications, etc., should be
referred to the Director of Corporate Services.
After further review and analysis of the bids by Information Technology and Purchasing, it was
mutually agreed that Integra Data Systems Corp., Markham, Ontario, be recommended for the
contract to supply and install one (1) 150' Communication Tower at the new Firehall in
Courtice, for the Municipality of Clarington, as required by the Corporate Services Department.
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SCHEDULE "A" BID SUMMARY
TENDER #CL2004-38
Supply and Installation of
One (1) 150' Communication Tower
I ntegra Data Systes
Corporation, Markham, ON
Cygnal Technologies,
Markham" ON
Radian Communications,
Oakville, ON
$ 64,066.25
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21 days after receipt of all
permits
$ 88,034.59
03/11/05
$ 120,476.65
January 15, 2005
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