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Home My WebLink AboutCSD-007-16 f F ' fi Community rvices Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Government Committee GG -D-\,A-\(p ko G&-a.LA`�)_1(P Date of Meeting: April 18, 2016 Report Number: CSD-007-16 Resolution: File Number: N/A By-law Number: Report Subject: 2016 Community Grant Requests Recommendations: 1. That Report CSD-007-16 be received; 2. That Council consider all submitted grant requests; and 3. That all interested parties listed in Report CSD-007-16 and any delegations be advised of Council's decision. Municipality of Clarington Report CSD-007-16 Page 2 Report Overview The purpose of this report is to provide Council with a summary of the 2016 Community Grant applicants in order to make decisions about awarding funding. 1 . Background The Community Grant Program is an opportunity for Council to acknowledge the contributions made by local community and volunteer organizations to the quality of life for Clarington residents. The Program is intended to provide financial assistance to registered (federal or provincial) not-for-profits, local Boards of the Municipality or local volunteer community organizations that deliver programs or services that are not the responsibility of another level of government (municipal, regional, provincial or federal) to the residents of Clarington. Funds are awarded by Council through an application process on an annual basis. The Community Grant Policy (Attachment 1) outlines the purpose, eligibility criteria and funding categories of the program. Applications are reviewed to ensure they meet the funding criteria and fall within the defined funding categories. For 2016 there is $60,000 available for allocation under this Program. Individual allocations through the Community Grant Program may not exceed $5,000.00 per request. In 2015, Council allocated $55,500.00 to 36 organizations (Reports CSD-004-15, CSD- 010-15 and CSD-011-15). The 2016 Community Grant information meeting was held on January 13, 2016 and was attended by 21 individuals representing 17 community organizations. The Community Services Department invited organizations to this meeting to introduce the upcoming grant program and walk them through the application process. This also provided an opportunity for staff to address any specific questions or concerns applicants may have had with their application. Additionally, an advertisement was placed in all local papers and on the municipal website and social media announcing the program and deadline information. For 2016, a total of 40 grant applications totalling $119,874.35 have been received for review and consideration. Municipality of Clarington Report CSD-007-16 Page 3 20 Proposal 2.1. Application Process All applications received have been recorded in the 2016 Master List of Grant Applicants (Attachment 2), providing Council with an overview of applicants requesting funding. Each application is also presented on a summary sheet numbered from 16-01 through 16-40. The summaries provide a snapshot of the programs and services provided by the organizations, the intended use of the Community Grant funding and a two-year financial summary of each organization to assist Council in their decision making for the awarding of funding (Attachment 3). Organizations who submitted incomplete applications were contacted and staff worked with them to provide as much of the outstanding information as possible. 2.2. First Time Applicants The Durham East 4-H Club (applicant 16-13) delivers quality, innovative and sustainable leadership and life skills programs for youth and volunteers within a "Learn to Do by Doing experience" which benefits the citizens and communities in which they live. They are applying for funds to support the development of resources, to create and deliver inclusive and diverse programming, to support marketing efforts to expand community awareness, engagement and participation. The Orono Santa Claus Parade (applicant 16-21) aims to provide a Santa Claus Parade for the families within Orono and the surrounding community. They are applying for funds to assist with covering expenses associated with the event such as the costs of various bands hired for the parade. This event received funding through a sponsorship in 2015 in the amount of $300.00, The Polish Heritage Youth Group (applicant 16-25) formed in October 2015 and aims to preserve Polish Heritage and traditions within the Municipality of Clarington and promote Clarington internationally. They are applying for funds to assist in sending 20 youth members to Poland to interact with other international youth and to promote and give presentations on the Municipality of Clarington. Through their presentations, the youth will highlight attracting new investment, physician recruitment and tourism. The funds will support the cost of airline tickets, accommodations, food and event fees for the youth which are estimated to cost $3,450.00 per youth. The Durham Youth Council (applicant 16-30) aims to engage youth in their communities and in the democratic process. The Youth Council's 14 Councillors from across Durham Region represent young people when decisions that will affect the future of the Region are being made. They are applying for funds to pursue community engagement Municipality of Clarington Report CSD-007-16 Page 4 activities, cover administrative expenses, develop promotional material and manage their website. Boys and Girls Club of Durham (applicant 16-32) provides a safe, supportive place where all children and youth can experience new opportunities, build positive relationships and develop confidence and skills for life. The Club provides services for 1,200 children and youth in Durham Region; 15% are Clarington residents (180 people). The Boys and Girls Club of Durham offers after-school programs in Clarington at three locations: John M. James Public School (Bowmanville), Harold Longworth Public School (Bowmanville) and Newcastle & District Recreation Complex (Newcastle). Through these programs which operate weekdays throughout the school year, children receive a healthy snack, help with their homework and participate in physical exercise. Currently the Boys and Girls Club of Durham has a waitlist in Clarington. They are applying for funds to assist with hiring additional part-time staff in order to accommodate more children off the waitlist. The Animal Guardian Society (applicant 16-33) serves and protects the animal citizens of our community. Their mission is to never see any animal abused, abandoned or left unwanted. They provide medical care and training to the animals in their care. They assist individuals on fixed / low income with veterinary costs such as the spay and neuter of dogs. The Animal Guardian Society relies heavily on the generosity of animal lovers and the fundraising efforts of their volunteers. They are applying for funds to assist in covering medical expenses for the animals in their care. The Bowmanville Tennis Club (applicant 16-34) is a summer outdoor club with two tennis courts. They are dedicated to providing quality facilities, programs and instruction at affordable prices. The Bowmanville Tennis Club provides and promotes a friendly and fun atmosphere. They provide lessons, camp and special events for all ages. They are applying for funds to assist in covering some of their operating costs which include annual taxes and lease payments of approximately $7,000.00. As well, the Club hopes the funds will contribute to the resurfacing of the courts which occurs approximately every five years at a cost of $20,000.00. The Durham Synchro Club (applicant 16-37) provides a motivating atmosphere that inspires swimmers to achieve their maximum potential through discipline, skill building, teamwork and perseverance. They currently have 50 registered members in the Club, nine of which are Clarington residents. The Durham Synchro Club holds their practices and events throughout Durham Region at specific facilities as they require a certain pool depth. They are applying for funds to support their competitive and Athletes with Disabilities programs by offering additional mentoring for their coaches and a dryland program offered in Bowmanville which will focus on synchro specific stretching, flexing and strength to complement the Club's routines in the water. Municipality of Clarington Report CSD-007-16 Page 5 2.3. Late Applications The 2016 Community Grant Program closed on Friday, February 26, 2016 at 11:59pm. Following the close of the application period, the Community Services Department did receive two late applications from the Bowmanville Figure Skating Club (applicant 16-39) and the Hampton Community Association (application 16-40) which have been included should Council wish to consider them at this time. 2.4. Comments The Orono Agricultural Society (applicant 16-12) received $5,000.00 in 2014 and 2015 through the sponsorship program to host an annual fireworks show held at the Garnet B. Rickard Recreation Complex to celebrate Canada Day. On March 29, 2016, through resolution #GGC-187-16, Council approved: "That $5,000.00 from the 2016 Community Event Sponsorship account be transferred to the 2016 Community Services Department, Community Development section budget to be applied only to the assistance of funding a Canada Day celebration event located at the Garnet B. Rickard Recreation Complex." The application by the Orono Agricultural Society does not need to be awarded a grant at this time as funds will be provided for the Canada Day event at the G.B. Rickard Complex through the Community Services Department budget. The Community Grant Program in Clarington ensures citizen involvement in recreational / leisure, civic, social and community hall boards enhancing community well-being. Each application is on file with the Community Services Department and will be made available during grant discussions, should further details of a particular application be required. In order to assist groups with the completion of their financial statements and balance sheets (as required) for the purposes of the Community Grant Program, Community Services Department staff and Finance Department staff presented and reviewed the application form in detail at the information meeting this January. As well, throughout the application period, staff from both departments offered assistance over the phone, via email and in person to the groups. 3. Concurrence Not Applicable Municipality of Clarington Report CSD-007-16 Page 6 4. Conclusion The Community Grant Program is intended to provide financial assistance for not-for- profit, volunteer community organizations providing programs and services within the Municipality of Clarington. This program has proven to be an excellent vehicle to acknowledge and support the efforts of our local volunteer community and not-for-profit agencies that provide services which benefit the community in general, 5. Strategic Plan Application The recommendations contained in this report conform to the Strategic Plan. 4se �� Submitted byReviewed by: . Caruana, Franklin Wu, Director of Community Services Chief Administrative Officer Staff Contact: Sharon Meredith, Manager of Recreation, 905-623-3379 ext. 2504 or smered ith@clarington.net Attachments: Attachment 1 — Community Grant Policy Attachment 2 — Master List of Grant Applicants Attachment 3 — Community Grant Requests Individual Summary Sheets List of interested parties to be notified of Council's decision is on file in the Community Services Department. JPC/SM Attachment 1 to CSD-007-16 Clarington 2016 Clarington Community Grant Application The Municipality of Clarington has in the past provided the opportunity for community groups and organizations that provide direct services or programs to residents of the municipality, to apply for financial assistance. Attached is the 2016 Community Grant Program and Application Form which outlines the objective, criteria, categories and the funding formula. The Community Grant Application can also be completed on line at www.clarington.net/grants and submitted directly to grants ,clarington.net. We encourage you to take advantage of this option. You require Adobe Acrobat (available at http://get.adobe.com/reader/) If you have any problems/questions with the online form, please call the Community . Development Coordinator at 905-435-1061 ext 226. Community Grant applications can also be printed and submitted to: Municipal Administrative Centre ATTN: Community Services Department— Community Grant Program 40 Temperance Street Bowmanville, Ontario Ll C 3A6 Any questions regarding the Community Grant Program may be directed to: Erica Mittag, Community Development Coordinator emittaq(a clarington.net or (905) 435-1061 ext 226 All applications must be completed fully and legibly to be considered for funding. Deadline for submissions is February 26, 2016 Clarington COMMUNITY GRANT PROGRAM 1. PURPOSE: The Municipality of Clarington acknowledges the efforts of our local volunteer community and believes that many services or projects are best provided through the volunteer efforts of local community organizations. Community Grant funding demonstrates Council's commitment to working with community organizations without eroding their strength and independence and encourages organizations to work toward financial self-sufficiency. The Community Grant Program provides financial assistance to not-for-profit, volunteer community organizations to provide direct programs or services to the benefit of the residents of Clarington. This program establishes eligibility requirements and the application process. Eligible organizations can receive funding for one (1) successful grant application per year for a maximum of$5000.00. Applicants are further encouraged to pursue other opportunities for financial support, however, must not receive any other funding from the Municipality of Clarington. Organizations must be and must remain in good financial standing with the Municipality of Clarington. 2. ELIGIBILTY CRITERIA: The following are eligible to apply to the Community Grant Program: • Registered (Federal or Provincial) Not-for-Profit, or a local Board of the Municipality delivering programs or services that are not the responsibility of another level of government (Municipal, Regional, Provincial or Federal) to the residents of Clarington. • Local volunteer community organizations with a duly elected executive that hold an Annual General Meeting, maintain a constitution and by-laws, delivering programs or services that are not the responsibility of another level of government (Municipal, Regional, Provincial or Federal) to the residents of Clarington. • Organizations must be non-profit, non-political and non-religious in nature. • Organizations that make donations or charitable contributions are ineligible. • Community Grant applications must be approved by the organization at a meeting of the executive and those meeting minutes are to be included with the application. Clarbgton 3. INTENT OF COMMUNITY GRANT: Community Grants may be provided to eligible applicants as defined above to fund: • General operating and capital expenses (with the exception of Hall Boards who may only apply for general operating) up to a $5,000 maximum; • Programs or services generally which occur within municipal boundaries which benefit the residents of Clarington; • Programs or services which address a community need or contribute to the positive image of the municipality; • These funds are not to be used for debt repayment. 4. FUNDING CATEGORIES: 1) Recreation/Leisure • is defined as those organizations offering athletic or leisure opportunities not offered by the Municipality 2) Civic • is defined as those organizations providing activities or services promoting the Municipality of Clarington which could be expected to bring economic and/or public relations benefit to the Municipality 3) Social • is defined as those organizations offering a specific service (other than recreation/leisure) to residents of the Municipality, which is not considered to be the responsibility of another level of government 4) Boards of Council and Hall Boards • is defined as a group of individuals who may be appointed by Council or who are a community group who manage and maintain a municipally owned facility (Please note; grants to Boards of Council and Hall Boards will be considered for operational expenses only. Capital requests must be referred to the Operations Department for consideration during the annual municipal budget process) Clarington 5. COMMUNITY GRANT PROCESS: 1. Applications are available from the Municipality of Clarington website, www.clarington.net , from the Municipal Administrative Centre .or most Community Services Department recreation facilities as of mid- January of each year. 2. All requests for funding must be accompanied by a fully completed "Community Grant Application" and forwarded to the Community Services Department. Applications must be legible, completed in full, signed and include all required documentation. 3. Submission deadline for completed applications Friday February 26, 2016. 4. Successful applicants will be required to acknowledge the financial support of the Municipality of Clarington in all advertising and promotion related to the programs or services for which the Community Grant was approved. Applicants are encouraged to complete the Community Grant Application online and submit directly to grants(dclarington.net Applications may also be submitted to: Municipal Administrative Centre ATTN: Community Services Department - Community Grant Program 40 Temperance Street Bowmanville, Ontario Ll C 3A6 All inquiries may be directed to: Erica Mittag Community Development Coordinator emittag(a.clarington.net (905) 435-1061 ext 226 I i Community Grant Application Form C14MINOOR 1. ORGANIZATION / ASSOCIATION Organization Name Telephone # Address City / Town Province Postal Code Contact Information Name Email Address Telephone # 2. ORGANIZATION INFORMATION Mission Statement: Officers for Current Year: Position Name Contact Information President (home#): (business#): (email): Secretary (home#): (business#): (email): Treasurer (home#): (business#): (email): I 2. ORGANIZATION INFORMATION (cont'd) ciff-moon Date of 2016 Annual Meeting: DD Month YYw Is your Organization incorporated as a Yes ❑ No ❑ non-profit? If yes, is the incorporation Provincial or Federal? Provincial ❑ Federal ❑ If Yes, please provide Not for Profit Incorporation Number: If Yes, please provide date of incorporation: DD Month YYYY Is your Organization based within the Municipality of Clarington? Yes ❑ No ❑ Is your Organization based within the Region of Durham? Yes ❑ No ❑ What is the total program registration or association membership in your Organization? What percentage of your registration or membership are Clarington residents? What funding category does your ❑ Recreation & Leisure Organization fall into? ❑ Civic ❑ Social ❑ Boards of Council / Hall Boards List the primary programs,/ services provided by your Organization that benefit Clarington residents: Program/Service#1: Program/Service#2: Program/Service#3: 3. FUNDING REQUEST INFORMATION: ClaibgMn Funding Amount Requested 2016 Request (insert dollar figure) 2015 Received (insert dollar figure) Briefly describe what the requested funds will be used for (50-100 words). Indicate how the requested funds will be spent. Successful organizations may be required to supply evidence that the funds were spent as described. Include itemized cost estimates for each aspect of the project/ activity the funds will support (program supplies, wages / honoraria, software, etc): Item Cost ($) Clarington INSTRUCTIONS FOR USING THE STATEMENT OF ESTIMATED REVENUES & EXPENDITURES FORM Part 1: Revenue List all sources of revenue received: (a) Grants Provincial, Federal, United Way, Lottery, etc. (excluding grants from the Municipality of Clarington (b) Sale of Goods or Services (c) Membership/Registration Fees (d) Donations (e) Investment Income (f) Other Revenue (g) Previous Year's Surplus or(Deficit) Part 2: Expenditures Summarize and list operating expenditures by major object of expenditure classification for your organization's fiscal year(12 month operation)as follows: (a) Personnel Costs Costs for regular full-time, part-time and overtime salaries as well as the cost for all benefits paid (Unemployment Insurance, Canada Pension Plan, Employer Health Tax, etc.). (b) Rent Cost of office and/or program space(e.g. ice rental, sports field rental, gym rental etc.). (c) Office Supplies Cost for office supplies, printing and reproduction, books, subscriptions, postage. (d) Build ing/EguipmentSupplies Cost for janitorial materials and supplies, paint, hardware and small tools, automobile parts and accessories, gas, oil and propane. (e) Program Supplies Cost for supplies specifically related to delivery of the program which are not included in (b) or(c). (f) Professional Services Advertising, communications, insurance, meals, travel, educational charges, consultant's fees and other services. (g) Maintenance and Repair Maintenance and repair of buildings, vehicles and equipment. (h) Utilities Heat, hydro, sewer and water. (i) Capital Cost for acquisition of all items of equipment, furniture, land, buildings and major improvements. Q) Contributions and Financial Charges Costs for contributions/donations made to others, interest and principal payments of debt, provision for reserves for future purchases, bank, collection charges, etc. (k) Other Expenses Part 3: Enter your net(deficit)or surplus: (1) minus (2). Part 4: Enter grants from the Municipality of Clarington. Part 5: Enter your net(deficit)or surplus (including Municipal grant): (3) plus or minus (4). Cladyngton Organization Name: STATEMENT OF ESTIMATED REVENUES & EXPENDITURES FORM (a) Grants (not including Municipal Grant) Please specify Please specify (b) Sale of Goods or Services (c) Membership/Registration Fees (d) Donations (e) Investment Income (f) Other Revenue Please specify Please specify Please specify (g) Previous Year's (Deficit)/ Surplus Expenses �tTotal Revenue:: d fie ds) re (if no amount please enter 0 in requi J I . p (a) Personnel Costs (b) Rent (c) Office Supplies (d) Building /Equipment Supplies (e) Program Supplies (f) Professional Services (g) Maintenance & Repairs (h) Utilities (i) Capital Purchases (furniture, computer) 0) Contributions & Financial Charges (k) Other Expenses Please specify Please specify_ Please specify Net (Deficit)/Surplus BEFORE municipal grant MUNICIPAL GRANT AMOUNT Total Net(Deficit)/Surplus iy rhunicioal . *=These two figures must match. Prepared by: Position with Organization: Date Completed (DD/MM/YYYY): Cladiwa INSTRUCTIONS FOR THE USE OF THE BALANCE SHEET FORM *Please note this portion of the application is only required for requests of$3,001.00 or greater through the Community Grant Program. Should one be available, an accountant prepared statement may instead be attached with your application. NOTE: List all Financial Dollars as of December 31, 2015 (or your organization's Fiscal Year End). The date is the previous year to the grant request year. (i.e. Grant request year is 2016 - December 31, 2015 for financial dollars) Part 1: ASSETS a) Cash: Total of all bank account balances at December 31 st. b) Investments: Total of all investment certificates-GIC, Bonds at December 31st. c) Accounts Receivables: Total of all monies owing to the Organization from others at December 31st. d) Accounts Receivables Federal HST: Total of all outstanding refunds from the Federal Government for HST at December 31 st. e) Inventory Supplies: Total of all supplies purchased in bulk or that have a high dollar that are for resale or for the Organization to carry out its business at December 31 st. f) Prepaid Expenses: Prepaid expense is a cost that expands over more than 1 fiscal year and is the dollar value AFTER December 31st. (i.e. Insurance) g) Capital Assets: Amortized value of anything owned with a lifespan of greater than a year (i.e. desk, appliances, vehicle) Total Assets: Add Part 1 lines a to f. Part 2: LIABILITIES AND NET REVENUE a) Accounts Payables: Total of all bills/invoices due for the year of the Balance Sheet but not paid as at December 31 st. b) Accounts Payables Federal HST: Total of HST owing to the Federal Government for the year of the Balance Sheet but not paid as at December 31 st. c) Loans: Total dollar value of all loans due to the bank or others at Dec. 31 st. d) Deferred revenue: Total dollar value of monies received before December 31 st that relate to the Organization's next year's activities. i.e. Next year's memberships e) Net Revenue (deficit) or surplus: The dollar value from the last "Line" in the "Actual" column on the Statement of Estimated Revenues& Expenditures. Total Liabilities and Net Revenue (deficit) or surplus: Add Part 2 lines a to e. NOTE: Total Assets Value equals Total Liabilities and Net Revenue Value. GaFftMll Organization Name: BALANCE SHEET as of December 31, 2015 *Please note this portion of the application is only required for requests of$3,001.00 or greater through the Community Grant Program. Should one be available, an accountant prepared statement may instead be attached with your application. NOTE: List all Financial Dollars as of December 31, 2015 (or your organization's Fiscal Year End). The date is the previous year to the grant request year. (i.e. Grant request year is 2016 - December 31, 2015 for financial dollars) (*Financial information — Fiscal Year prior to Grant Request) Part 1: ASSETS a) Cash Balance $ b) Investments $ c) Accounts Receivable $ d) Accounts Receivable — Fed. Gov't HST $ e) Inventory Supplies $ f) Prepaid Expenses $ g) Capital Assets $ TOTAL ASSETS $ Part 2: LIABILITIES a) Accounts Payable $ b) Accounts Payable — Fed. Gov't HST $ c) Loans $ d) Deferred Revenue $ e) Net Revenue (deficit) or surplus $ TOTAL LIABILITIES & NET REVENUE $ (DEFICIT) OR SURPLUS Prepared by: Position with organization: Date Completed (oD/MMJYYYY): Clarington COMMUNITY GRANT APPLICATION Declaration and Acceptance of Conditions Organization Name: Address; 1. In the event that the funds allocated are not used for the services or project as described in the application, or if there are misrepresentations in the application, the amount of the financial assistance will be payable forthwith to the Municipality. 2. If there are any changes in the funding of the services or project from that contemplated in the application, the Municipality will be notified of such changes through the Community Services Department. 3. The applicant will make or continue to make attempts to secure funding from other sources, external to the Municipality of Clarington. 4. The applicant will keep proper books of accounts of all receipts and expenditures, relating to the services or project described in the application. 5. The applicant will retain and make available for inspection by the Municipality or its auditors all records and books of accounts of the Organization upon request from the Municipality, (which may be made within two years of the grant award). 6. If the services or program proposed in the applicant's application are not commenced, or are not completed and there remain municipal funds on hand, or if the services or project are completed without requiring the full use of the municipal funds, such funds will be returned to the Municipality. 7. The applicant agrees that the services or project shall not be represented as a Municipal services or program, without prior approval and that the applicant does not have the authority to act as an agency of the Municipality in any way, the only relationship being that the Municipality has approved and granted financial assistance to the applicant. 8. The applicant agrees to provide the Municipality a year end summary confirming the financial assistance provided by the Municipality was used for the services or project as described in their application. Failure to provide such documentation will rule them ineligible for further financial assistance under this program. 9. The Grant Recipient shall indemnify and hold harmless the Municipality of Clarington against any claims, costs, causes of action, fines or any other losses or other penalties the Municipality of Clarington suffers related to the giving and usage of the grant to the grant recipient. Date of the Executive Meeting at which the z Minutes of Executive Meeting attached making of this application',was approved (DD/r-1rvt,Yvvv): We certify that,to the best of our knowledge,the information provided herein is accurate and complete and is endorsed by the Organization,which we represent. Name: Name: Title: Title: Date(oDJMM/rY YY): Date IDD/MMPfYYva: 2016 Master List of Grant Applicants Attachment 2 to CSD-007-16 Organization Appl.# Received First name Last name 2015 Request 2015 Receipt 2016 Request Comments 2016 Receipt Brownsdale Community Centre 16-01 February 19, 2016 Paul Brownell $5,000.00 $3,000.00 $5,000.00 Kendal Community Centre 16-02 February 24, 2016 Laurie Tkaczuk $3,000.00 $3,000.00 $3,000.00 Orono Town Hall 16-03 February 23, 2016 Bev Donald $3,000.00 $3,000.00 $3,000.00 Solina Community Centre 16-04 February 26, 2016 Herb Tink $3,000.00 $3,000.00 $3,000.00 Tyrone Community Centre 16-05 February 25, 2016 Claude Godin $5,000.00 $3,000.00 $3,000.00 Newtonville Community Centre 16-06 February 25, 2016 Yvonne Stefanin $3,000.00 $3,000.00 $4,000.00 Bowmanville Ecology Garden 16-07 February 8, 2016 Vincent Powers $500.00 $500.00 $500.00 Orono Horticultural Society 16-08 February 19, 2016 Aimie Harris $600.00 $500.00 $500.00 Bowmanville Allotment Gardens 16-09 February 24, 2016 William Heathcote $500.00 $500.00 $500.00 Newcastle Horticultural Society 16-10 February 24, 2016 Jeany Barrett $500.00 $500.00 $500.00 Bowmanville Horticultural Society 16-11 February 22, 2016 Kim Anderson $500.00 $500.00 $600.00 Withdrawn as Orono Agricultural Society 16-12 February 23, 2016 Todd Graves $0.00 $0.00 $5,000.00 CSD-007-16 funding provided 2.4 through GGC-187-16 Durham East 4-H Club 16-13 February 26, 2016 Gwen Breen $0.00 $0.00 $5,000.00 CSD-007-16 2.2 Organization Appl.# Received First name Last name 2015 Reg uest 2015 Receipt 2016 Request Comments 2016 Receipt Lakeshore New Horizons Band 16-14 February 10, 2016 Ronald Christianson $750.00 $750.00 $750.00 Great Canadian Town Band 16-15 February 18, 2016 David Climenhage $2,500.00 $1,000.00 $2,500.00 Festival Newcastle Village Concerts 16-16 February 22, 2016 Lorraine Forget $750.00 $750.00 $1,400.00 Music Night in the Park 16-17 February 23, 2016 Betty Stapleton $1,000.00 $1,000.00 $1,500.00 (Newtonville) Clarington Concert Band 16-18 February 26, 2016 Colin Rowe $1,200.00 $1,000.00 $1,500.00 Driftwood Theatre Group (The) 16-19 February 25, 2016 Jeremy Smith $3,000.00 $1,500.00 $3,000.00 Beech Street Theatre Co. 16-20 February 25, 2016 Michael Khashmanian $0.00 $0.00 $3,000.00 Orono Santa Claus Parade 16-21 February26, 2016 Lisa Roy CSD-007-16 y $0.00 $0.00 $500.00 2.2 Newcastle Art Show 16-22 February 15, 2016 Ann-marie Harley $5,000.00 $2,500.00 $5,000.00 Newcastle Village and District 16-23 February 18, 2016 Sher Leetooze $2,500.00 $1,500.00 $1,500.00 Historical Society Architectural Conservancy of 16-24 February 24, 2016 Kim Vaneyk $5,000.00 $3,000.00 $5,000.00 Ontario- Clarington Branch Polish Heritage Youth Group 16-25 February 24, 2016 Victoria Ryszkowski $0.00 $0.00 $5,000.00 CSD-007-16 2.2 The Gathering Place 16-26 February 15, 2016 Margaret Pypker $4,000.00 $1,500.00 $2,500.00 Pride Durham Inc. 16-27 February 19, 2016 Amanda Holder $3,000.00 $1,500.00 $3,000.00 Organization Appl.# Received First name Last name 2015 Reg uest 2015 Receipt 2016 Request Comments 2016 Receipt— Home ecei tHome Base Durham 16-28 February 24, 2016 Judy Mead $3,800.00 $2,500.00 $2,500.00 Feed the Need Durham 16-29 February 26, 2016 Ben Earle $5,000.00 $3,000.00 $5,000.00 Durham Youth Council 16-30 February 25, 2016 Kyle Fitzgerald $0.00 $0.00 $2,000.00 CSD-007-16 2.2 Big Brothers and Sisters of 16-31 February 26, 2016 Darlene Brown $5,000.00 $0.00 $5,000.00 Clarington Boys and Girls Club of Durham 16-32 February 25, 2016 Lisa McNee Baker $0.00 $0.00 $5,000.00 CSD-007-16 2.2 The Animal Guardian Society 16-33 February 25, 2016 Kathy Asling $0.00 $0.00 $3,000.00 CSD-007-16 2.2 Bowmanville Tennis Club 16-34 February 10, 2016 Ellen Logan $0.00 $0.00 $5,000.00 CSD-007-16 2.2 Soper Valley Model Railroad 16-35 February 11, 2016 Bill Harford, Jr. $3,000.00 $750.00 $2,000.00 Assoc Clarington Swim Club 16-36 February 17, 2016 Lynsey Rivest $5,000.00 $1,000.00 $5,000.00 Durham Synchro Club 16-37 February 26, 2016 Pinder DaSilva $0.00 $0.00 $4,624.35 CSD-007-16 2.2 Oshawa Camaros Baton Club 16-38 February 25, 2016 LeeAnn Wilson $5,000.00 $1,000.00 $5,000.00 Applications received following February 26, 2016 deadline Organization Appl.# Received First name Last name 2015 Request 2015 Receipt 2016 Request Comments 2016 Receipt Bowmanville Figure Skating Club 16-39 March 9, 2016 Jennifer McCarthy $5,000.00 $1,000.00 $3,000.00 CSD-007-16 2.3 Hampton Community Assoc 16-40 March 9, 2016 Amanda Townson $3,000.00 $3,000.00 $3,000.00 CSD-007-16 2.3 Attachment 3 to CSD-007-16 Municipality of Clarington Community Services Department Summary of Grant Information Applicant Organization: Brownsdale Community Centre Application #: 16-01 Date Received: February 19, 2016 Contact Name: Paul Brownell The primary programs /services of the Organization are: • Provide a facility for birthday parties, weddings and receptions, conferences and meetings, family get-togethers • Support to organizations such as the Girl Guides Description of the program / service / event that the funding will be used for: The requested funds will be used to continue with improvements to the premises with emphasis on the kitchen area. We.plan to make structural repairs to the cupboards,, including painting inside and out; replace the countertop and cover the stage. The Organization intends to use the 2016 Community Grant funds in the following manner: • Repair and paint cupboards • Replace the countertop • Replace the cover on the stage Financial Summary: 2015 2016 Revenue $ 13,651.38 $ 14,427.40 Expenses $ 14,223.98 $ 18,000.00 Netn# ($ 572.60) ($ 3,572.6O Final Net 1�0h $ 2,427.40 $ 1,427.40 Organization Name: Brownsdale Community Centre BALANCE SHEET as of December 31, 2015 *Please note this portion of the application is only required for requests of$3,001.00 or greater through the Community Grant Program. Should one be available, an accountant prepared statement may instead be attached with your application. NOTE: List all Financial Dollars as of December 31 , 2015 (or your organization's Fiscal Year End). The date is the previous year to the grant request year. (i.e. Grant request year is 2016 - December 31, 2015 for financial dollars) (*Financial information — Fiscal Year priorto Grant Request) Part 1 . ASSETS = = _ Cash Balance $5,462.29 Investments $ Accounts Receivable $ Accounts Receivable — Fed. Gov't HST $ Inventory Supplies $ Prepaid Expenses $ Capital Assetsii, $ TOTAL`ASS'ETS $5;462 29; Part 2. LIABILITIES Accounts Payable $ Accounts Payable — Fed. Gov't HST $ Loans $ Deferred Revenue $ Net Revenue (deficit) or surplus $2,427.40 .TOTAL LIABILITIES ET REVENUE $2,427.40 DEFICIT QR SURPLUS Prepared by: Donna Taylor Position with Organization: Treasurer Date Completed DD/MM/YYYY : 19/02/2016 Attachment 3 to CSD-007-16 Municipality of Clarington Community Services Department Summary of Grant Information Applicant Organization: Brownsdale Community Centre Application #: 16-01 Date Received: February 19, 2016 Contact Name: Paul Brownell The primary programs / services of the Organization are: • Provide a facility for birthday parties, weddings and receptions, conferences and meetings, family get-togethers • Support to organizations such as the Girl Guides Description of the program / service / event that the funding will be used for: The requested funds will be used to continue with improvements to the premises with emphasis on the kitchen area. We.plan to make structural repairs to the cupboards., including painting inside and out; replace the countertop and cover the stage. The Organization intends to use the 2016 Community Grant funds in the following manner: • Repair and paint cupboards • Replace the countertop • Replace the cover on the stage Financial Summary: 2015 2016 Revenue $ 13,651.38 $ 14,427.40 Expenses $ 14,223.98 $ 18,000.00 Net ($ 572.60) ($ 3,572.60 Grank 3`f0,Ofl Final Net $ 2,427.40 $ 1,427.40 Organization Name: Brownsdale Community Centre BALANCE SHEET as of December 31, 2015 Please note this portion of the application is only required for requests of$3,001.00 or greater through the Community Grant Program. Should one be available, an accountant prepared statement may instead be attached with .your application. NOTE: List all Financial Dollars as of December 31, 2015 (or your organization's Fiscal Year End). The date is the previous year to the grant request year. (i e. Grant request year is 2016 - December 31, 2015 for financial dollars) (*Financial information — Fiscal Year prior to Grant Request) a Cash Balance $5,462.29 I nvestments $ Accounts Receivable $ Accounts Receivable — Fed. Gov't HST $ Inventory Supplies $ Prepaid Expenses $ Capital Assets $ TOTAL'ASSETS - $5462.29 Pairt 2.. LIABILITIES Accounts Payable $ Accounts Payable — Fed. Gov't HST $ Loans $ Deferred Revenue $ Net Revenue (deficit) or surplus $2,427.40 TOTAL LIABIL_ITIES & NET REVENUE ;=$2,427 40 DEFICIT OR SURPLUS _ . Prepared by: Donna Taylor Position with Organization: Treasurer Date Completed DD/MM/YYYY : 19/02/2016 Municipality of Clarington Community Services Department Summary of Grant Information Applicant Organization: Kendal Community Centre Application #: 16-02 Date Received: February 24, 2016 Contact Name: Laurie Tkaczuk The primary programs / services of the Organization are: • Lease and rental of building space • Community activities: cards, darts, pickleball, library • Annual dances, annual BBQ, seasonal events (Christmas, Oktoberfest, Spring) Description of the program / service / event that the funding will be used for: The requested funds would be used to offset operating expenses and help pay for improvements to the Hall, specifically the washrooms and rooms in the facility for rentals. The Organization intends to use the 2016 Community Grant funds in the following manner: • Hydro • Heat • Washroom and room renovations Financial Summary: 2015 2016 Revenue $ 30,379.75 $ 35,286.98 Expenses $ 31,977.37 $ 33,303.69 Net ($ 1,597.62) $ 1,983.29 Grant $ 3,000`.00 $ 3,000.00 Final Net $ 1,402.38 $ 4,983.29 Municipality of Clarington Community Services Department Summary of Grant Information Applicant Organization: Orono Town Hall Application #: 16-03 Date Received: February 23, 2016 Contact Name: Bev Donald The primary programs / services of the Organization are: • Community meeting space • Community events • Social meetings Description of the program / service / event that the funding will be used for: The requested funds will be used to replace tables and chairs and purchase new trolleys for chairs. The Organization intends to use the 2016 Community Grant funds in the following manner: • Chairs • Tables • Trolleys Financial Summary: 2015 2016 Revenue $ 41,900.00 $ 44,650.00 Expenses $ 27,250.00 $ 46,220.00 Net $ 14,650.00 ($ 1,570.00) Grant, $ 3,00.0.00 $ 3')000,.00 Final Net $ 17,650.00 $ 1,430.00 Municipality of Clarington Community Services Department Summary of Grant Information Applicant Organization: Solina Community Centre Application #: 16-04 Date Received: February 26, 2016 Contact Name: Herb Tink The primary programs / services of the Organization are: • Meeting place for community activities and meetings • Provide recreational facilities for both active and passive users • Promote children's recreation (soccer, tennis and playground) Description of the program / service / event that the funding will be used for: The requested funds will be used to help offset increasing operational expenses such as hydro, heating costs and snow removal. The Organization intends to use the 2016 Community Grant funds in the following manner: • Electricity • Heating • Snow removal Financial Summary: 2015 2016 Revenue $ 37,414.52 $ 39,718.11 Expenses $ 37,513.91 $ 43,035.00 Net ($ 99.39) ($ 3,316.89) Grant $ 3,000.00 $ 3,000.00 Final Net $ 2,900.61 ($ 316.89) Municipality of Clarington Community Services Department Summary of Grant Information Applicant Organization: Tyrone Community Centre Application #: 16-05 Date Received: February 25, 2016 Contact Name: Claude Godin The primary programs / services of the Organization are: • Community fund raising • Community dances • Community / public events such as weddings, family functions, spirit day, breakfast with Santa, etc Description of the program /service / event that the funding will be used for: The requested funds would assist in purchasing a retractable screen door and a floor scrubber/ polisher. Acquiring this floor polisher equipment would save many hours spent polishing the floor in the current manner. The Organization intends to use the 2016 Community Grant funds in the following manner: • Retractable screen door • Floor scrubber/ polisher Financial Summary: 2015 2016 Revenue $ 48,464.92 $ 54,407.98 Expenses $ 32,456.94 $ 34,650.00 Net $ 16,007.98 $ 19,757.98 Grant $ 3,000..00 $ 3,000.00�_ Final Net $ 19,007.98 $ 22,757.98 Municipality of Clarington Community Services Department Summary of Grant Information Applicant Organization: Newtonville Community Centre Application #: 16-06 Date Received: February 25, 2016 Contact Name: Yvonne Stefanin The primary programs / services of the Organization are: • Community events • Hall rentals • Programs for kids and seniors Description of the program / service / event that the funding will be used for: The requested funds would assist with covering the ongoing and increasing costs of the community hall such as heating, hydro, telephone and water. This funding will also help cover the re-finishing of the floors. We are also looking to offer programs to Newtonville seniors, and new programs for kids, a growing population in Newtonville. The Organization intends to use the 2016 Community Grant funds in the following manner: • Heat/ hydro • Floors • Banking fees Financial Summary: 2015 2016 Revenue $ 18,590.51 $ 18,989.12 Expenses $ 8,801.39 $ 10,470.00 Net $ 9,789.12 $ 8,519.12 .Grant $ 3,000.00 $ 41000.00 Final Net $ 12,789:12 $ 12,519.12 Organization Name: Newtonville Community Centre BALANCE SHEET as of December 31, 2015 *Please note this portion of the application is only required for requests of$3,001.00 or greater through the Community.Grant Program. Should one be available, an accountant prepared statement may instead be attached with your application. NOTE: List all Financial Dollars as of December 31, 2015 (or your organization's Fiscal Year End). The date is the previous year to the grant request year. (i.e. Grant request year is 2016 - December 31, 2015 for financial dollars) (*Financial information — Fiscal Year priorto Grant Request) Part 1: ASSETS Cash Balance $13,434.07 Investments $ Accounts Receivable $ Accounts Receivable — Fed. Gov't $ HST Inventory Supplies $ Prepaid Expenses $ Capital Assets $ TOTAL ASSETS $13,434.07 Part 2: LIABILITIES Accounts Payable $239.95 Accounts Payable — Fed. Gov't HST $ Loans $ Deferred Revenue $405.00 Net Revenue (deficit) or surplus $12,789.12 TOTAL LIABILITIES & NET REVENUE $13,434.07 DEFICIT OR SURPLUS Prepared by: Yvonne Stefanin Position with Organization: Treasurer Date Completed DD/MM/YYYY): 20/02/2016 Municipality of Clarington Community Services Department Summary of Grant Information Applicant Organization: Bowmanville Ecology Garden Application #: 16-07 Date Received: February 8, 2016 Contact Name: Vincent Powers The primary programs / services of the Organization are: • Area to grow vegetable gardens • Tools and fenced in area • Knowledge and place for learning and physical activity Description of the program / service / event that the funding will be used for: Provide seeds, plants, tools, water and a library to individuals and organizations. Support local residents who would like to learn and grow their own food. The Organization intends to use the 2016 Community Grant funds in the following manner: • Plants • Seeds • Tools • Water barrels • Fertilizer Financial Summary: 2015 2016 Revenue $ 680.00 $ 920.00 Expenses $ 1,100.00 $ 2,200.00 Net ($ 420.00) ($ 1,280.00 Grant $ 500.00 $ 500.00 Final Net $ 80.00 ($ 780.00) Municipality of Clarington Community Services Department Summary of Grant Information Applicant Organization: Orono Horticultural Society Application #: 16-08 Date Received: February 19, 2016 Contact Name: Aimie Harris The primary programs / services of the Organization are: • Beautification of community gardens and maintenance • Instruct and educate through meetings, shows, demonstrations • Encourage, promote and increase interest by distributing and trading garden specimens and seeds Description of the program / service / event that the funding will be used for: The requested funds will be used to offset the costs of purchasing flowers, plants, soil, fertilizer, mulch as well as garden / horticultural speakers, insurance, room rental, advertising and outreach. In addition this year the Society is celebrating their 95th anniversary and some funding will be used to publish a yearbook in recognition of this milestone.' The Organization intends to use the 2016 Community Grant funds in the following manner: • Program supplies • Professional speakers • Facility rental, office supplies, dues, fees, insurance • Christmas parade • Yearbook, extra 95th anniversary special project Financial Summary: 2015 2016 Revenue $ 16,293.49 $ 21,527.77 Expenses $ 6,225.72 $ 7,600.00 Net $ 10,067.77 $ 13,927.77 Grant $ 500.00 $ 500.00 Final Net $ 10,567.77 $ 14,427.77 Municipality of Clarington Community Services Department Summary of Grant Information Applicant Organization: Bowmanville Allotment Gardens Application #: 16-09 Date Received: February 24, 2016 Contact Name: William Heathcote The primary programs / services of the Organization are: • Provide garden plots to those with no access otherwise • Promote family activities • Promote healthy food production and consumption Description of the program / service / event that the funding will be used for: The requested funds will be used to offset the cost of insurance for the organization. The Organization intends to use the 2016 Community Grant funds in the following manner: • Insurance Financial Summary: 2015 2016 Revenue $ 3,693.47 $ 3,818.64 Expenses $ 2,374.83 $ 2,080.00 Net $ 1,318.64 $ 1,738.64 Grant - $ ,500.00 $ 500.00" Final Net $ 1,818.64 $ 2,238.64 Municipality of Clarington Community Services Department Summary of Grant Information Applicant Organization: Newcastle Horticultural Society Application #: 16-10 Date Received: February 24, 2016 Contact Name: Jeany Barrett The primary programs / services of the Organization are: • Educational speakers on horticulture subjects • Planting of five community gardens • Plant sales, community lunches Description of the program / service / event that the funding will be used for: The requested funds will be used to purchase plants for the gardens at the Newcastle Community Hall, two cemeteries, library and fire hall. The funds will also help towards the cost of speakers at our horticultural meetings and judges for our flower and vegetable competitions. The Organization intends to use the 2016 Community Grant funds in the following manner: • Plants • Meetings Financial Summary: 2015 2016 Revenue $ 5,436.60 $ 4,857.80 Expenses $ 6,133.80 $ 4,225.00 Net ($ 697.20) $ 632.80 Grant $ 500.00 $ 500:00 Final Net ($ 197.20) $ 1,132.80 I� i i i Municipality of Clarington Community Services Department Summary of Grant Information Applicant Organization: Bowmanville Horticultural Society Application #: 16-11 Date Received: February 22, 2016 Contact Name: Kim Anderson The primary programs / services of the Organization are: • Design and plant the urns at the Municipal Administrative Centre and Clarington Public Library (Bowmanville) • Maintain Clarington Museums (Bowmanville) gardens, weeding and restore heritage flower garden and install new 50th anniversary commemorative garden Description of the program / service / event that the funding will be used for: The requested funds will be used to purchase plants and horticulture related material for the seasonal plantings at the Municipal Administrative Centre and Clarington Public Library (Bowmanville). These will be designed and planted by members of the horticultural society. To commemorate the 50th anniversary of the Bowmanville Horticultural Society, we will dedicate a new garden at the Clarington Museums (Bowmanville) and we will continue to maintain the present heritage gardens and related horticultural items already donated by the Bowmanville Horticultural Society. The Organization intends to use the 2016 Community Grant funds in the following manner: • Design & plantings at Town Hall and Library • Design & install commerorative garden at Bowmanville Museum • Maintain present heritage gardens Financial Summary: 2015 2016 Revenue $ 5,274.10 $ 4,489.27 Expenses $ 5,534.83 $ 5,907.00 Net ($ 260.73) ($ 1,417.73) Grant $ 50.0.00 $ 600.00 Final Net $ 239.27 ($ 817.73) i i i Municipality of Clarington Community Services Department Summary of Grant Information Applicant Organization: Orono Agricultural Society Application #: 16-12 Date Received: February 23, 2016 Contact Name: Todd Graves The primary programs / services of the Organization are: • Orono Fair • Canada Day • Agricultural promotion and education Description of the program / service / event that the funding will be used for: The requested funds would be used to provide the residents of Clarington with the opportunity to come together to celebrate Canada Day in a free, accessible, and family- friendly environment. To honour the men and women of our armed forces, both past and present. To celebrate the 50th anniversary of our national flag. The Organization intends to use the 2016 Community Grant funds in the following manner: • Fireworks • Entertainment • Cake • Memorabilia Financial Summary: 2015 2016 Revenue $ 5,600.00 $ 44,700.00 Expenses $ 21,500.00 $ 37,000.00 Net ($15,900.00) $ 7,700.00 Grant $ 0.00 $ 51000:00� Final Net ($ 15,900.00) $ 12,700.00 Organization Name: Orono Agricultural Society BALANCE SHEET as of November 30, 2015 *Please note this portion of the application is only required for requests of$3,001.00 or greater through the Community Grant Program. Should one be available, an accountant prepared statement may instead be attached with your application. NOTE: List all Financial Dollars as of December 31, 2015 (or your organization's Fiscal Year End). The date is the previous year to the grant request year. (i.e. Grant request year is 2016 - December 31, 2015 for financial dollars) (*Financial information — Fiscal Year priorto Grant Request) Part 1: ASSETS Cash Balance $132,922.00 Investments $ Accounts Receivable $5,752.00 Accounts Receivable — Fed. Gov't $ HST Inventory Supplies $ Prepaid Expenses $17,273.00 Capital Assets $193,156.00 TOTAL ASSETS $349,103.00 Part 2: LIABILITIES Accounts Payable $3,685.00 Accounts Payable — Fed. Gov't HST $ Loans $ Deferred Revenue $ Net Revenue (deficit) or surplus $345,418.00 TOTAL LIABILITIES & NET REVENUE $349,103.00 DEFICIT OR SURPLUS Prepared by: Todd Graves Position with Organization: President Date Completed DD/MMNYYY : 26/02/2016 I Municipality of Clarington Community Services Department Summary of Grant Information Applicant Organization: Durham East 4-H Club Application #: 16-13 Date Received: February 26, 2016 Contact Name: Gwen Breen The primary programs / services of the Organization are: • Curriculum / clubs filled with engaging experiences that cultivate the skills that youth need for everyday living while they gain knowledge about subjects that interest them • Members develop necessary skills in communication, leadership, problem solving and goal setting • Program learning opportunities about food production, processing and marketing systems, heritage and culture, financial management, recreational activities and career development Description of the program / service / event that the funding will be used for: The requested funds will be used to support resource development, creating and delivering inclusive and diverse programming, marketing efforts, and interaction of our , members at inter-county 4-H events and competitions. The Organization intends to use the 2016 Community Grant funds in the following manner: • Rental fees • Promotions / marketing • Club support/ supplies, office supplies • Association events • Volunteer training Financial Summary: 2015 2016 Revenue $ 46,300.09 $ 11,833.75 Expenses $ 47,716.34 $ 19,996.00 Net $ 1,416.25) $ 8,162.25) Grant $ .00 $ 5,000.00 Final Net ($ 1,416.25) ($ 3,162.25 Organization Name: Durham East 4-H Club BALANCE SHEET as of December 31, 2015 *Please note this portion of the application is only required for requests of$3,001.00 or greater through the Community Grant Program. Should one be available, an accountant prepared statement may instead be attached with your application. NOTE: List all Financial Dollars as of December 31, 2015 (or your organization's Fiscal Year End). The date is the previous year to the grant request year. (i.e. Grant request year is 2016 - December 31, 2015 for financial dollars) (*Financial information — Fiscal Year priorto Grant Request) . Part 1: ASSETS Cash Balance $4,645.59 Investments $5,432.52 Accounts Receivable $ Accounts Receivable — Fed. Gov't $ HST Inventory Supplies $ Prepaid Expenses $ Capital Assets $ TOTAL ASSETS $10,078.11 Part 2: LIABILITIES Accounts Payable $ Accounts Payable — Fed. Gov't HST $ Loans $ Deferred Revenue $ Net Revenue (deficit) or surplus ($1,416.25) TOTAL LIABILITIES & NET REVENUE ($1,416.25) DEFICIT OR SURPLUS Prepared by: Ingrid Larmer Position with Organization: Secretary Date Completed DD/MM/YYYY : 04/02/2016 Municipality of Clarington Community Services Department Summary of Grant Information Applicant Organization: Lakeshore New Horizons Band Application #: 16-14 Date Received: February 10, 2016 Contact Name: Ronald Christianson The primary programs 1 services of the Organization are: • Teach adults music theory and instrumentation • Public performances in our community Description of the program / service / event that the funding will be used for: Support the operation of the band by purchasing music and instrumentation for the band. The Organization intends to use the 2016 Community Grant funds in the following manner: • Sheet music • Program support • Percussion equipment Financial Summary: 2015 2016 Revenue $ 25,427.94 $ 21,216.46 Expenses $ 18,481.48 $ 21,600.00 Net $ 6,946.46 ($ 383.54) Grant $ 750:00 $ 750.00 Final Net $ 7,696.46 $ 366.46 Municipality of Clarington Community Services Department Summary of Grant Information Applicant Organization: Great Canadian Town Band Festival Application #: 16-15 Date Received: February 18, 2016 Contact Name: David Climenhage The primary programs / services of the Organization are: • Brings alive Canada and Clarington's musical heritage through concerts of our heritage brass band Description of the program / service / event that the funding will be used for: The Orono Cornet Band was created by the Great Canadian Town Band Festival to perform in heritage events and festivals in Ontario. We plan to perform at the commemoration of the Battle of Ridgeway on its 150th anniversary in June 2016. We also plan to perform in Clarington in the coming summer as we have for the past three years. We will need to raise a total of$5,000.00 to fund these concerts. The Organization intends to use the 2016 Community Grant funds in the following manner: • Compensation for musicians and director • Concert related expenses Financial Summary: 2015 2016 Revenue $ 2,966.19 $ 2,814.64 Expenses $ 2,851.55 $ 4,220.00 Net $ 114.64 ($ 1,405.36 Grant $ 1,000,00 $ 2,500.00 Final Net $ 1,114.64 $ 1,094.64 Municipality of Clarington Community Services Department Summary of Grant Information Applicant Organization: Newcastle Village Concerts Application #: 16-16 Date Received: February 22, 2016 Contact Name: Lorraine Forget The primary programs / services of the Organization are: • Musical entertainment Description of the program / service / event that the funding will be used for: The requested funding through this program will supplement sponsorships received from local businesses and organizations. The funding will assist in offsetting the costs associated with posters and advertising as well as the musical entertainers. The Organization intends to use the 2016 Community Grant funds in the following manner: • Entertainers • Flyers, posters, sandwich board ads • Advertising Financial Summary: 2015 2016 Revenue $ 3,998.66 $ 4,372.72 Expenses $ 3,875.94 $ 5,145.00 Net $ 122.72 $ 772.28) Grant $ 750.00 $ 1,400.00 Final Net $ 872.72 $ 627.72 Municipality of Clarington Community Services Department Summary of Grant Information Applicant Organization: Music Night in the Park (Newtonville) Application #: 16-17 Date Received: February 23, 2016 Contact Name: Betty Stapleton The primary programs / services of the Organization are: • Sunday nights and summer social events • Musical bands, entertainment • Program is for all ages Description of the program / service / event that the funding will be used for: The requested funds will be used to provide music night entertainment during the summer months. It is a gathering for all ages in the community, free of charge and is very well attended. The Organization intends to use the 2016 Community Grant funds in the following manner: • Musical entertainment Financial Summary: 2015 2016 Revenue $ 3,193.15 $ 2,719.10 Expenses $ 3,274.05 $ 3,600.00 Net $ 80.90) ($ 880.90) Grant $ 1,000.00 $ 11500 00 Final Net $ 919.10 $ 619.10 Municipality of Clarington Community Services Department Summary of Grant Information Applicant Organization: Clarington Concert Band Application #: 16-18 Date Received: February 26, 2016 Contact Name: Colin Rowe The primary programs / services of the Organization are: • Musical concerts and parades • Volunteer community hours for students • Mentoring students pursuing studies in music at the post-secondary level Description of the program / service / event that the funding will be used for: The requested funds will be used for the rental of the concert hall, compensation for guest performers and sheet music for the upcoming musical production of"The Last Night of the Proms". Prom is short term for promenade concert, and will be a blend of classical and popular music with traditional favourites like Jerusalem, Land of Hope and Glory and Pomp and Circumstance. The featured guest artists will be Canadian Tenor and Clarington resident, Mr. Kelly Robertson performing Puccini's Nessum Dorma and the ever popular Ms. Donna Lajeunesse. The Organization intends to use the 2016 Community Grant funds in the following manner: • Hall rental • Compensation for guest performers • Sheet music Financial Summary: 2015 2016 Revenue $ 27,525.73 $ 21,696.26 Expenses $ 22,941.47 $ 24,000.00 Net $ 4,584.26 ($ 2,303.74) .Grant $ 1,000,00 $ 1,500,00 Final Net $ 5,584.26 ($ 803.74) Municipality of Clarington Community Services Department Summary of Grant Information Applicant Organization: Driftwood Theatre Group (The) Application #: 16-19 Date Received: February 25, 2016 Contact Name: Jeremy Smith The primary programs / services of the Organization are: • The Bard's Bus Tour (annual pay what you can theatre experience) • Shakespearience Festival events (workshops, presentations, artists' talkbacks) Description of the program / service / event that the funding will be used for: The requested funds would support Driftwood's pay what you can performances of William Shakespeare's The Taming of the Shrew in Bowmanville (July 10) and Courtice (August 12) as part of our 2016 Bard's Bus Tour and two free Shakespearience Festival events in the region (a special pre-show event in Courtice and a Tuesday on the Trail workshop in cooperation with Ontario Power Generation). Support from the municipality would cover a portion of the costs of bringing the show to Clarington, helping us in our mission to make live theatre more accessible to audiences across Ontario. The Organization intends to use the 2016 Community Grant funds in the following manner: • Artist's fees (actors, crew, stage managers, etc) Financial Summary: 2015 2016 Revenue $246,858.00 $253,978.00 Expenses $286,826.00 $286,300.00 Net ($39,968.00) ($32,322.00 Grant $ 1,500.00 $ 3,000.00' Final Net ($ 38,468.00) ($ 29,322.00) Municipality of Clarington Community Services Department Summary of Grant Information Applicant Organization: Beech Street Theatre Co. Application #: 16-20 Date Received: February 25, 2016 Contact Name: Michael Khashmanian The primary programs / services of the Organization are: • Perform live theatre Description of the program / service / event that the funding will be used for: The requested funds will be used to offset the costs of costumes, props, set, advertising & marketing, wages for cast and crew and administrative costs including insurance. The Organization intends to use the 2016 Community Grant funds in the following manner: • Advertising • Wages • Costumes, props, set Financial Summary: 2015 2016 Revenue $ 9,415.63 $ 6,945.59 Expenses $ 10,920.04 $ 9,175.00 Net ($ 1,504.41) ($ 2,229.41) Grant $ 00 $ 3,000.00 Final Net ($ 1,504.41) $ 770.59 Municipality of Clarington Community Services Department Summary of Grant Information Applicant Organization: Orono Santa Claus Parade Application #: 16-21 Date Received: February 26, 2016 Contact Name: Lisa Roy The primary programs / services of the Organization are: • Provide a Santa Claus Parade for the Village of Orono and surrounding community Description of the program /service / event that the funding will be used for: The requested funds will be used to offset the costs of securing various bands and a horse and wagon for our Santa Claus Parade. The Organization intends to use the 2016 Community Grant funds in the following manner: • Various band fees • Santa horse and wagon Financial Summary: 2015 2016 Revenue $ 4,382.50 $ 3,842.20 Expenses $ 5,040.30 $ 6,870.00 Net ($ 657.80) ($ 3,027.80 Grant $ .00 $ 500.00 Final Net ($ 657.80) ($ 2,527.80) Municipality of Clarington Community Services Department Summary of Grant Information Applicant Organization: Newcastle Art Show Application #: 16-22 Date Received: February 15, 2016 Contact Name: Ann-marie Harley The primary programs / services of the Organization are: • Promotion of local artists, their art & providing the opportunity to teach • Classes, workshops, camps, drama for seniors, adults and youth • Attraction of over 8,000 visitors to the gallery per year, which include visits to the gallery per year which includes visits to the new Saturday indoor winter market and two annual art shows Description of the program / service / event that the funding will be used for: The requested funds would be used towards the cost of operating a summer art show. The costs for advertising are quite high; in 2015 funding programs to support programs such as this were reduced due to other priorities and attendance suffered as a result of decreased advertising. 2016 marks the 9th anniversary of the summer art show and in past years, approximately 5,000 people have attended. The show is a two-day show which in turn benefits the local tourism stakeholders by attracting visitors to the community. The Organization intends to use the 2016 Community Grant funds in the following manner: • Advertising • Musical entertainment • Facility and equipment rental • Decor • Administrative costs such as software Financial Summary: 2015 2016 Revenue $141,072.00 $198,222.00 Expenses $104,350.00 $114,250.00 Net $ 36,722.00 $ 83,972.00 Grant $: 2,500.00 $' 5000.00. Final Net $ 39,222.00 $ 88,972.00 Organization Name: Newcastle Art Show BALANCE SHEET as of December 31, 2015 *Please note this portion of the application is only required for requests of$3,001.00 or greater through the Community Grant Program. Should one be available,'an accountant prepared statement may instead be attached with your application. NOTE: List all Financial Dollars as of December 31, 2015 (or your organization's Fiscal Year End). The date is the previous year to the grant request year. (i.e. Grant request year is 2016 - December 31, 2015 for financial dollars) (*Financial information — Fiscal Year priorto Grant Request) Part 1: ASSETS Cash Balance ($1,531.79) Investments $ Accounts Receivable $11,575.13 Accounts Receivable — Fed. Gov't $2,000.00 HST Inventory Supplies $11650.00 Prepaid Expenses $2,424.92 Capital Assets $49,537.84 TOTAL ASSETS $65,656.10 Part 2: LIABILITIES Accounts Payable $62,668.39 Accounts Payable — Fed. Gov't HST $731.32 Loans $60,699.32 Deferred Revenue $ Net Revenue (deficit) or surplus ($58,442.93) TOTAL LIABILITIES & NET REVENUE $65,656.10 DEFICIT OR SURPLUS Prepared by: Ann-marie Harley Position with Organization: Chair Board of Directors Date Completed (DD/MM/YYYY): 19/02/2016 Municipality of Clarington Community Services Department Summary of Grant Information Applicant Organization: Newcastle Village and District Historical Society Application #: 16-23 Date Received: February 18, 2016 Contact Name: Sher Leetooze The primary programs / services of the Organization are: • History room - open two mornings a week staffed by volunteers • Research facilities, files, books, computer database with volunteers to assist • Museum of local artifacts Description of the program / service / event that the funding will be used for: The requested funds will be used to keep the history room open year round by helping to offset the costs of rent, internet and other operational expenses. These funds will assist in purchasing some local articles from auctions, private sales, etc that the Board of Directors deems an important part of our local history and that fall within our mandate. The Organization intends to use the 2016 Community Grant funds in the following manner: • Facility rental • Internet • Artifact purchase Financial Summary: 2015 2016 Revenue $ 2,672.49 $ 17,184.80 Expenses $ 3,587.69 $ 18,063.78 Net ($ 915.20) ($ 878.98 Grant $ 1,500.00 $ 1,500.00 Final Net $ 584.80 $ 621.02 Municipality of Clarington Community Services Department Summary of Grant Information Applicant Organization: Architectural Conservancy of Ontario - Clarington Branch Application #: 16-24 Date Received: February 24, 2016 Contact Name: Kim Vaneyk The primary programs / services of the Organization are: • Doors Open Clarington • ACO heritage events • Camp 30 Foundation establishment Description of the program /service / event that the funding will be used for: The requested funds will support our 7th Annual Doors Open Clarington event on Saturday, June 11, 2016. The funds will also be used to purchase quality banners, pull- up banners, display boards and lawn signs used to promote and educate the community at many annual and new events. The requested funds will also go towards purchasing brochures and advertisements as well as tour guide and presenter training for community projects. The Organization intends to use the 2016 Community Grant funds in the following manner: • Doors Open registration fee • Doors Open orientation, training and thank you events • Doors Open program supplies • Display boards, banners, lawn signs for various events • Publications, promotional materials for various events Financial Summary: 2015 2016 Revenue $ 10,537.36 $ 6,821.21 Expenses $ 11,216.15 $ 10,924.03 Net ($ 678.79) ($ 4,102.82) Grant $ 3,000.00 $ 51000.00 Final Net $ 2,321.21 $ 897.18 Organization Name: Architectural Conservancy of Ontario BALANCE SHEET as of December 31, 2015 *Please note this portion of the application is only required for requests of$3,001.00 or greater through the Community Grant Program. Should one be available, an accountant prepared statement may instead be attached with your application. NOTE: List all Financial Dollars as of December 31, 2015 (or your organization's Fiscal Year End). The date is the previous year to the grant request year. (i.e. Grant request year is 2016 - December 31, 2015 for financial dollars) (*Financial information — Fiscal Year priorto Grant Request) Part 1: ASSETS Cash Balance $2,297.18 Investments $ Accounts Receivable $ Accounts Receivable — Fed. Gov't HST $1,070.04 Inventory Supplies $ Prepaid Expenses $1,559.10 Capital Assets $ TOTAL ASSETS $4,926.32 Part 2: LIABILITIES Accounts Payable $ Accounts Payable — Fed. Gov't HST $ Loans $ Deferred Revenue $ Net Revenue (deficit) or surplus $4,926.32 TOTAL LIABILITIES & NET REVENUE $4,926.32 DEFICIT OR SURPLUS Prepared by: Marie May Position with Organization: Bookkeeper Date Completed DD/MM/YYYY : 17/02/2016 I i c I Municipality of Clarington Community Services Department Summary of Grant Information Applicant Organization: Polish Heritage Youth Group Application #: 16-25 Date Received: February 24, 2016 Contact Name: Victoria Ryszkowski The primary programs / services of the Organization are: • Preserve multiculturalism in Clarington • Promote Clarington internationally for tourism • Promote the technical and socio economic strengths of investments into Clarington Description of the program / service / event that the funding will be used for: The requested funds will be used to help send 20 youth to Poland to interact with other international youth, to promote and give presentations about the Municipality of Clarington. Attracting new investment, physician recruitment and tourism will be presented and promoted by highlighting Clarington's technical and socio economic strengths. The Organization intends to use the 2016 Community Grant funds in the following manner: • Flights • Accommodations • Food and entrance fees Financial Summary: 2015 2016 Revenue $ 3,338.34 $ 16,241.14 Expenses $ 5,897.20 $ 16,241.14 Net ($ 2,558.86) $0 Grant $ 00 $ 51,000,400' Final Net ($ 2,558.86) $ 5,000.00 Organization Name: Polish Heritage Youth Group BALANCE SHEET as of December 31, 2015 *Please note this portion of the application is only required for requests of$3,001.00 or greater through the Community Grant Program. Should one be available, an accountant prepared statement may instead be attached with your application. NOTE: List all Financial Dollars as of December 31, 2015 (or your organization's Fiscal Year End). The date is the previous year to the grant request year. (i.e. Grant request year is 2016 - December 31, 2015 for financial dollars) (*Financial information — Fiscal Year priorto Grant Request) Part 1: ASSETS Cash Balance $3,338.34 Investments $ Accounts Receivable $ Accounts Receivable — Fed. Gov't HST $ Inventory Supplies $ Prepaid Expenses $ Capital Assets $ TOTAL ASSETS $3,338.34 Part 2: LIABILITIES Accounts Payable $5,897.20 Accounts Payable — Fed. Gov't HST $ Loans $ Deferred Revenue $ Net Revenue (deficit) or surplus ($2,558.86) TOTAL LIABILITIES & NET REVENUE $3,338.34 DEFICIT OR SURPLUS Prepared by: Victoria Ryszkowski Position with Organization: Administrator Date Completed DD/MM/YYYY : 09/03/2016 Municipality of Clarington Community Services Department Summary of Grant Information Applicant Organization: The Gathering Place Application #: 16-26 Date Received: February 15, 2016 Contact Name: Margaret Pypker The primary programs / services of the Organization are: • Community meals provided without cost • Fellowship / relationships / building community connections • Social skills development Description of the program / service / event that the funding will be used for: The requested funds will be used to purchase food for meals, table setting supplies and decorations. It will also assist in purchasing some small equipment needed for food preparation, replacement dishes, paper products, take-out boxes and some maintenance and custodial costs. The Organization intends to use the 2016 Community Grant funds in the following manner: • Food • Table supplies, paper products, dishes • Custodial costs Financial Summary: 2015 2016 Revenue $ 14,322.97 $ 16,101.35 Expenses $ 8,171.62 $ 12,350.00 Net $ 6,151.35 $ 3,751.35 Grant $ 1,500.00 $ 2,500.00 Final Net $ 7,651.35 $ 6,251.35 Municipality of Clarington Community Services Department Summary of Grant Information Applicant Organization: Pride Durham Inc. Application #: 16-27 Date Received: February 19, 2016 Contact Name: Amanda Holder The primary programs / services of the Organization are: • Increase youth acceptance and awareness of LGBTQ • Community outreach to engage LGBTQ and allies Description of the program / service / event that the funding will be used for: This year Pride Durham plans to have a Farmer's Market in the Municipality of Clarington during our Pride season of events. The purpose is to have an inclusive nature; the event will showcase the various aspects of the Municipality of Clarington and will engage the residents and surrounding areas with a family friendly event. Through this event we want to engage the residents and youth to help gain knowledge of various organizations within Durham Region that are available to them as a source of outreach and health. The Organization intends to use the 2016 Community Grant funds in the following manner: • Space rental • Food, entertainment • Advertising, exit survey Financial Summary: 2015 2016 Revenue $ 32,890.00 $ 37,590.00 Expenses $ 34,300.00 $ 40,500.00 Net ($ 1,410.00) ($ 2,910.00) Grant $ 1,500.00 $ 3,000.00 ' Final Net $ 90.00 $ 90.00 Municipality of Clarington Community Services Department Summary of Grant Information Applicant Organization: Home Base Durham Application #: 16-28 Date Received: February 24, 2016 Contact Name: Judy Mead The primary programs / services of the Organization are: • Multi-sport program including adapted cardio, ball skills, social skills, sportsmanship • Swim session including adapted aquafit • Arts session including adapted art and music sessions Description of the program / service / event that the funding will be used for: The requested funds will be used to offset a portion of the cost of program delivery including venue rentals, supplies, equipment, program facilitator fees and insurance. The Organization intends to use the 2016 Community Grant funds in the following manner: • Venue rentals • Program facilitators • Insurance Financial Summary: 2015 2016 Revenue $ 5,370.00 $ 5,027.00 Expenses $ 7,143.00 $ 7,850.00 Net ($ 1,773.00) $ 2,823.00) Grant $ 2,500.00 $ 2;600.00 Final Net $ 727.00 ($ 323.00) Municipality of Clarington Community Services Department Summary of Grant Information Applicant Organization: Feed the Need Durham Application #: 16-29 Date Received: February 26, 2016 Contact Name: Ben Earle The primary programs / services of the Organization are: • Ensuring that low income residents in Clarington have access to fresh, nutritious fruits and vegetables • Ensuring that low income residents in Clarington have access to non-perishable food items • Ensuring that low income residents in Clarington have access to non-food necessities (e.g. baby and hygiene products) Description of the program / service / event that the funding will be used for: The requested funds will be used to support our warehousing and distribution operations, which includes the maintenance of a 10,000 square foot warehouse, walk-in fridge and freezer, and two trucks (one refrigerated). Feed the Need in Durham currently supports 7 member agencies in Clarington, who served 2568 low income individuals in 2015, 39% of whom were children. These individuals visited these 7 agencies a total of 7612 times in 2015. Through our members and programs, in 2015 we supported the distribution of 10,711 snacks and 15,789 meals to low income residents in Clarington. The Organization intends to use the 2016 Community Grant funds in the following manner: • Warehouse rent • Warehouse manager wages • Warehouse utilities costs Financial Summary: 2015 2016 Revenue $502,402.94 $396,747.63 Expenses $417,950.31 $401,600.00 Net $ 84,452.63 ($ 4,852.37 Grant $ 3,000.00 $ 5,000.00 Final Net $ 87,452.63 $ 147.63 Organization Name: Feed the Need Durham BALANCE SHEET as of December 31, 2015 *Please note this portion of the application is only required for requests of$3,001.00 or greater through the Community Grant Program. Should one be available, an accountant prepared statement may instead be attached with your application. NOTE: List all Financial Dollars as of December 31, 2015 (or your organization's Fiscal Year End). The date is the previous year to the grant request year. (i.e. Grant request year is 2016 - December 31, 2015 for financial dollars) (*Financial information — Fiscal Year priorto Grant Request) Part 1: ASSETS Cash Balance $96,475.00 Investments $ Accounts Receivable $15,568,.00 Accounts Receivable — Fed. Gov't $14,730.00 HST Inventory Supplies $ Prepaid Expenses $12,227.00 Capital Assets $60,730.00 TOTAL ASSETS $199,730.00 Part 2: LIABILITIES Accounts Payable $21,783.00 Accounts Payable — Fed. Gov't HST $ Loans $ Deferred Revenue $118,592.00 Net Revenue (deficit) or surplus $59,355.00 TOTAL LIABILITIES & NET REVENUE $199,730.00 DEFICIT OR SURPLUS Prepared by: Shirley Kingston Position with Organization: Office Manager Date Completed (DD/MM/YYYY): 19/02/2016 Municipality of Clarington Community Services Department Summary of Grant Information Applicant Organization: Durham Youth Council Application #: 16-30 Date Received: February 25, 2016 Contact Name: Kyle Fitzgerald The primary programs / services of the Organization are: • Community outreach • Civic engagement • Youth representation Description of the program / service / event that the funding will be used for: The requested funds would assist in fulfilling 2016 operating expenses, including but not limited to community engagement, policy outreach, administrative expenses, promotional materials and website redesign and maintenance. The Organization intends to use the 2016 Community Grant funds in the following manner: • Community engagement • Policy outreach • Promotional materials • Administrative expenses • Website redesign and maintenance Financial Summary: 2015 2016 Revenue $ 250.00 $ 3,017.83 Expenses $ 232.17 $ 5,000.00 Net $ 17.83 ($ 1,982.17) Grant $ .00 $ 2;000.00 Final Net $ 17.83 $ 17.83 Municipality of Clarington Community Services Department Summary of Grant Information Applicant Organization: Big Brothers and Sisters of Clarington Application #: 16-31 Date Received: February 26, 2016 Contact Name: Darlene Brown The primary programs / services of the Organization are: • Traditional match program (one on one mentoring, Big Brothers/Little Brothers, Big Sisters/Little Sisters, Couples Match) • In-school mentoring program (co-op in school mentoring), Go Girls!, Game On Group Mentoring programs Description of the program / service / event that the funding will be used for: The requested funds will enable us to continue to respond to the growing needs of our community. In 2015 we served over 520 children through our various programs. We continue to maintain a waitlist and these numbers will only continue to increase as the population in our community grows. The funds will be put toward supporting our Traditional Match program by offsetting the program staff salary which includes the cost of screening volunteers / children, and providing training to all successful candidates. It also includes monitoring all matches and providing extra support for children and families we serve. The Organization intends to use the 2016 Community Grant funds in the following manner: • Program staff salary Financial Summary: 2015 2016 Revenue $278,320.00 $289,540.00 Expenses $269,380.00 $285,600.00 Net $ 8,940.00 $ 3,940.00 Grant $ .00 $' 5;000,00 Final Net $ 8,940.00 $ 8,940.00 Organization Name: Big Brothers and Sisters of Clarington BALANCE SHEET as of December 31, 2015 *Please note this portion of the application is only required for requests of$3,001.00 or greater through the Community Grant Program. Should one be available, an accountant prepared statement may instead be attached with your application. NOTE: List all Financial Dollars as of December 31, 2015 (or your organization's Fiscal Year End). The date is the previous year to the grant request year. (i.e. Grant request year is 2016 - December 31, 2015 for financial dollars) (*Financial information — Fiscal Year prior to Grant Request) Part 1: ASSETS Cash Balance $13,520.00 Investments $ Accounts Receivable $3,292.00 Accounts Receivable — Fed. Gov't $ HST Inventory Supplies $ Prepaid Expenses $1,780.00 Capital Assets $195,540.00 TOTAL ASSETS $214,132.00 Part 2: LIABILITIES Accounts Payable $8,040.00 Accounts Payable — Fed. Gov't HST $ Loans $ Deferred Revenue $28,500.00 Net Revenue (deficit) or surplus $177,592.00 TOTAL LIABILITIES & NET REVENUE $214,132.00 DEFICIT OR SURPLUS Prepared by: Nicky Grantham Position with Organization: Bookkeeper Date Completed DD/MM/YYYY : 24/02/2016 Municipality of Clarington Community Services Department Summary of Grant Information Applicant Organization: Boys and Girls Club of Durham Application #: 16-32 Date Received: February 25, 2016 Contact Name: Lisa McNee Baker The primary programs / services of the Organization are: • After-school programs • Youth justice services • Camps Description of the program / service / event that the funding will be used for: The requested funds would assist in covering some of the expenses to hire additional staff to accommodate children on waiting lists for after-school programs at three locations in Clarington: John M. James Public School, Harold Longworth Public School and Newcastle & District Recreation Complex. The Organization intends to use the 2016 Community Grant funds in the following manner: • Additional part-time staff wages Financial Summary: 2015 2016 Revenue $3,352,060.64 $3,454,447.35 Expenses $2,361,476.43 $2,551,800.00 Net $990,584.21 $902,647.35 :Grant $ : .00 $ 5)000.001 Final Net $990,584.21 $907,647.35 Organization Name: Boys and Girls Club of Durham BALANCE SHEET as of December 31, 2015 *Please note this portion of the application is only required for requests of $3,001.00 or greater through the Community Grant Program. Should one be available, an accountant prepared statement may instead be attached with your application. NOTE: List all Financial Dollars as of December 31, 2015 (or your organization's Fiscal Year End). The date is the previous year to the grant request year. (i.e. Grant request year is 2016 - December 31, 2015 for financial dollars) (*Financial information — Fiscal Year prior to Grant Request) Part 1: ASSETS Cash Balance $673,525.59 Investments $102,256.16 Accounts Receivable $18,146.44 Accounts Receivable — Fed. Gov't $13,225.77 HST Inventory Supplies $ Prepaid Expenses $7,584.18 Capital Assets $321,930.46 TOTAL ASSETS $1,136,668.60 Part 2: LIABILITIES Accounts Payable $18,974.50 Accounts Payable — Fed. Gov't HST $ Loans $ Deferred Revenue $127,109.89 Net Revenue (deficit) or surplus $990,584.21 TOTAL LIABILITIES & NET REVENUE $1,136,668,60 DEFICIT OR SURPLUS Prepared by: Nicole Landelis Position with Organization: Finance Director Date Completed DD/MM/YYYY : 02/03/2016 Municipality of Clarington Community Services Department Summary of Grant Information Applicant Organization: The Animal Guardian Society Application #: 16-33 Date Received: February 25, 2016 Contact Name: Kathy Asling The primary programs / services of the Organization are: • Helping surrendered and abundant pets • Pet training • Microchip clinics and dog walking park in,proximity to Bowmanville, Oshawa & Port Perry Description of the program / service / event that the funding will be used for: The requested funds will cover operating costs of the organization that currently does not receive any government funding and relies on the generosity of animal lovers and the fundraising efforts of their volunteers. The Organization intends to use the 2016 Community Grant funds in the following manner: • Medical expenses for animals Financial Summary: 2015 2016 Revenue $ 64,973.00 $ 54,030.00 Expenses $ 66,943.00 $ 75,400.00 Net ($ 1,970.00) ($21,370.00) Grant $ .00 $: 3,000.00 Final Net ($ 1,970.00) ($ 18,370.00) Municipality of Clarington Community Services Department Summary of Grant Information Applicant Organization: Bowmanville Tennis Club Application #: 16-34 Date Received: February 10, 2016 Contact Name: Ellen Logan The primary programs / services of the Organization are: • Adult programs, tournaments and lessons • Junior programs, tournaments and lessons • Fun activities and tournaments for adults and juniors Description of the program / service / event that the funding will be used for: The requested funds will help with the operating costs of the Club including the ongoing maintenance of the courts, nets, night lights and security. The funds will also support the adult and junior programs and special events, which include a free open junior tournament for Clarington youth. Tournaments, camps and special events offered by the Club are usually all day events, and include BBQs, refreshments, tennis balls, etc. The Organization intends to use the 2016 Community Grant funds in the following manner: • Lessons, camps, special events • Night lights repair and replacement • Court resurfacing • Taxes and lease payments Financial Summary: 2015 2016 Revenue $ 15,960.66 $ 16,770.93 Expenses $ 13,089.73 $ 15,360.00 Net $ 2,870.93 $ 1,410.93 Grant $. .04 $'5,000.00 Final Net $ 2,870.93 $ 6,410.93 Organization Name: Bowmanville Tennis Club BALANCE SHEET as of December 31, 2015 *Please note this portion of the application is only required for requests of$3,001.00 or greater through the Community Grant Program. Should one be available, an accountant prepared statement may instead be attached with your application. NOTE: List all Financial Dollars as of December 31, 2015 (or your organization's Fiscal Year End). The date is the previous year to the grant request year. (i.e. Grant request year is 2016 - December 31, 2015 for financial dollars) (*Financial information — Fiscal Year prior to Grant Request) Part 1: ASSETS Cash Balance $2,870.93 Investments $ Accounts Receivable $ Accounts Receivable — Fed. Gov't HST $ Inventory Supplies $ Prepaid Expenses $ Capital Assets $ TOTAL ASSETS $2,870.93 Part 2: LIABILITIES Accounts Payable $ Accounts Payable — Fed. Gov't HST $ Loans $ Deferred Revenue $ Net Revenue (deficit) or surplus $2,870.93 TOTAL LIABILITIES & NET REVENUE $2,870.93 DEFICIT OR SURPLUS Prepared by: Ellen Logan Position with Organization: Treasurer Date Completed (DD/MM/MY): 11/02/2016 I Municipality of Clarington Community Services Department Summary of Grant Information Applicant Organization: Soper Valley Model Railroad Assoc Application #: 16-35 Date Received: February 11, 2016 Contact Name: Bill Harford, Jr. The primary programs / services of the Organization are: • Hold regular member meetings to work on model train layout and various aspects of the hobby • Host annual model train show which is open to the public to promote the hobby of model railroading • Host open houses for various festivals and visits from local schools and youth organizations Description of the program / service / event that the funding will be used for: The requested funds will help to offset the expenses of facility rentals for events, insurance costs for liability and equipment, and the purchase of construction material used to complete more of the display layout. The Organization intends to use the 2016 Community Grant funds in the following manner: • Facility rental • Liability insurance • Construction material Financial Summary: 2015 2016 Revenue $ 7,426.35 $ 11,622.33 Expenses $ 5,554.02 $ 6,340.00 Net $ 1,872.33 $ 5,282.33 Grant $ 750;00 $ .2;000,00 Final Net $ 2,622.33 $ 7,282.33 Municipality of Clarington Community Services Department Summary of Grant Information Applicant Organization: Clarington Swim Club Application #: 16-36 Date Received: February 17, 2016 Contact Name: Lynsey Rivest The primary programs / services of the Organization are: • Learn to swim program, fundamentals, one on one instruction • Pre-competitive and masters swimming, intro to competitive swimming and adult competitive swimming • Competitive swimming Description of the program / service / event that the funding will be used for: The requested funds will be used towards the cost of pool time which is the most expensive and crucial aspect of the program. To run our programs effectively and efficiently we require enough pool time to meet the needs of the membership and this comes at an expense. The Organization intends to use the 2016 Community Grant funds in the following manner: • Pool rental fees Financial Summary: 2015 2016 Revenue $279,999.00 $158,476.00 Expenses $302,523.00 $163,900.00 Net ($22,524.00) ($ 5,424.00) Grant $ 1,000.00 $ 5,000.OQ Final Net ($ 21,524.00) ($ 424.00) Organization Name: Clarington Swim Club BALANCE SHEET as of July 31, 2015 *Please note this portion of the application is only required for requests of$3,001.00 or greater through the Community Grant Program. Should one be available, an accountant prepared statement may instead be attached with your application. NOTE: List all Financial Dollars as of December 31, 2015 (or your organization's Fiscal Year End). The date is the previous year to the grant request year. (i.e. Grant request year is 2016 - December 31, 2015 for financial dollars) (*Financial information —Fiscal Year prior to Grant Request) Part 1: ASSETS Cash Balance $2,939.00 Investments $ Accounts Receivable $4,183.00 Accounts Receivable – Fed. Gov't HST $ Inventory Supplies $ Prepaid Expenses $ Capital Assets $ TOTAL ASSETS $7,122.00 Part 2: LIABILITIES Accounts Payable $28,146.00 Accounts Payable – Fed. Gov't HST $ Loans $ Deferred Revenue $ Net Revenue (deficit) or surplus ($21,024.00) TOTAL LIABILITIES & NET REVENUE $7,122.00 DEFICIT OR SURPLUS Prepared by: Lynsey Rivest Position with Organization: Coach Date Submitted: DD/MM/YYYY : 17/02/2016 Municipality of Clarington Community Services Department Summary of Grant Information Applicant Organization: Durham Synchro Club Application #: 16-37 Date Received: February 26, 2016 Contact Name: Pinder DaSilva The primary programs / services of the Organization are: • We are the only synchronized swim club in Durham Region. We represent Durham Region at provincial and national level competitions. • Provide opportunities and training for self-development, leadership and team work in an Athletes with Disabilities, Recreational and Competitive environment • We promote overall health and physical fitness while fostering goodwill and sportsmanship Description of the program / service / event that the funding will be used for: The requested funds will be used to provide additional mentoring for our coaches and training for our swimmers in the Athletes with Disabilities programs. The training program will be led by Aspire Acrobatics in Bowmanville and will focus on a synchro swimming specific stretching, flexing and strength program to complement the club's routines in the water. The funds will also be used to print new brochures for the Club. The Organization intends to use the 2016 Community Grant funds in the following manner: • Develop synchro specific flex and strength program • Implement the synchro specific flex and strength program • Design and print brochures Financial Summary: 2015 2016 Revenue $248,649.00 $281,069.00 Expenses $240,323.00 $257,563.00 Net $ 8,326.00 $ 23,506.00 Grant 4,624,35 Final Net $ 8,326.00 $ 28,130.35 Organization Name: Durham Synchro Club BALANCE SHEET as of July 31, 2015 *Please note this portion of the application is only required for requests of$3,001.00 or greater through the Community Grant Program. Should one be available, an accountant prepared statement may instead be attached with your application. NOTE: List all Financial Dollars as of December 31, 2015 (or your organization's Fiscal Year End). The date is the previous year to the grant request year. (i.e. Grant request year is 2016 - December 31, 2015 for financial dollars) (*Financial information — Fiscal Year prior to Grant Request) Part 1: ASSETS Cash Balance $29,947.00 Investments $10,198.00 Accounts Receivable $ Accounts Receivable — Fed. Gov't $ HST Inventory Supplies $3,783.00 Prepaid Expenses $ Capital Assets $5,196.00 TOTAL ASSETS $49,124.00 Part 2: LIABILITIES Accounts Payable $7,514.00 Accounts Payable — Fed. Gov't HST $ Loans $4,600.00 Deferred Revenue $ Net Revenue (deficit) or surplus $37,010.00 TOTAL LIABILITIES & NET REVENUE $49,124.00 DEFICIT OR SURPLUS Prepared by: Tanya Nickerson Position with Organization: Treasurer Date Completed DD/MM/YYYY : 26/02/2016 Municipality of Clarington Community Services Department Summary of Grant Information Applicant Organization: Oshawa Camaros Baton Club Application #: 16-38 Date Received: February 25, 2016 Contact Name: LeeAnn Wilson The primary programs / services of the Organization are: • Baton twirling lessons offered primarily in Clarington school gyms and a dance studio in Bowmanville Description of the program / service / event that the funding will be used for: Through our programs we promote health and fitness as well as strong community involvement while developing team spirit and strong self-esteem. The requested funds will be used to register for competitions and travel costs. The Organization intends to use the 2016 Community Grant funds in the following manner: • Competition entry fees • Travel costs Financial Summary: 2015 2016 Revenue $ 40,322.06 $ 40,393.72 Expenses $ 44,928.34 $ 47,950.00 Net ($ 4,606.28) ($ 7,556.28) Grant $ 1,000.001, $ 5,00G.00 Final Net ($ 3,606.28) ($ 2,556.28) Organization Name: Oshawa Camaros Baton Club .BALANCE SHEET as of December 31, 2015 *Please note this portion of the application is only required for requests of$3,001.00 or greater through the Community Grant Program. Should one be available, an accountant prepared statement may instead be attached with your application. NOTE: List all Financial Dollars as of December 31, 2015 (or your organization's Fiscal Year End). The date is the previous year to the grant request year. (i.e. Grant request year is 2016 - December 31, 2015 for financial dollars) .(*Financial information — Fiscal Year priorto Grant Request) Part 1: ASSETS Cash Balance $5,743.97 Investments $ Accounts Receivable $ Accounts Receivable — Fed. Gov't HST $ Inventory Supplies $ Prepaid Expenses $ Capital Assets $ TOTAL ASSETS $5,743.97 Part 2: LIABILITIES Accounts Payable $ Accounts Payable — Fed. Gov't HST $ Loans $ Deferred Revenue $ Net Revenue (deficit) or surplus $5,743.97 TOTAL LIABILITIES & NET REVENUE $5,743.97 DEFICIT OR SURPLUS Prepared by: Michelle Bretherick Position with Organization: President Date Completed DD/MM/YYYY : 25/02/2016 Municipality of Clarington Community Services Department Summary of Grant Information Applicant Organization: Bowmanville Figure Skating Club Application #: 16-39 Date Received: March 9, 2016 Contact Name: Jennifer McCarthy The primary programs / services of the Organization are: • Canskate program • Starskate program Description of the program / service / event that the funding will be used for: The requested funds will be used towards the purchase of a jumping harness which assists skaters in learning complex jumps safely with supervision; instilling confidence and building skill in our athletes. The Organization intends to use the 2016 Community Grant funds in the following manner: • Jumping harness Financial Summary: 2015 2016 Revenue $163,624.22 $169,128.29 Expenses $163,045.93 $168,160.00 Net $ 578.29 $ 968.29 Grant $ 1,000-001 $ 3,000':0.0 Final Net $ 1,578.29 $ 3,968.29 Municipality of Clarington Community Services Department Summary of Grant Information Applicant Organization: Hampton Community Assoc Application #: 16-40 Date Received: March 9, 2016 Contact Name: Amanda Townson The primary programs / services of the Organization are: • Facility use by groups such as New Life, Hampton Soccer, Scouts and Beavers • Community events (i.e. Easter Hunt, Hampton clean-up, Family Fun day, Christmas) Description of the program / service / event that the funding will be used for: The requested funds will be used to offset operating costs such as office supplies, professional services and personnel costs. The Organization intends to use the 2016 Community Grant funds in the following manner: • Office supplies • Professional services • Personnel costs Financial Summary: 2015 2016 Revenue $ 15,405.36 $ 17,312.32 Expenses $ 12,593.04 $ 16,600.00 Net $ 2,812.32 $ 712.32 Grant $ 3,000.00 $ 3,000.00 Final Net $ 5,812.32 $ 3,712.32