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Home My WebLink AboutCSD-008-16 armgtoil Community Services Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Government Committee Date of Meeting: April 18, 2016 Report Number: CSD-008-16 Resolution: File Number: N/A By-law Number: Report Subject: April Supplemental Sponsorship Requests Recommendations: 1. That Report CSD-008-16 be received; 2. That Council consider the sponsorship requests submitted by the In the Face of an Angel Golf for Ovarian Cancer Tournament, the John Strange Memorial Foundation, the Clarington Fire Fighters Association, Lupus Ontario, the YWCA Durham and Habitat for Humanity Durham; and 3. That all interested parties listed in Report CSD-008-16 and any delegations be advised of Council's decision. Municipality of Clarington Report CSD-008-16 Page 2 Report Overview The Municipality of Clarington supports a variety of local events and activities through the sponsorship program. Sponsorship requests have been received by the In the Face of an Angel Golf for Ovarian Cancer Tournament, the John Strange Memorial Foundation, the Clarington Fire Fighters Association, Lupus Ontario, the YWCA Durham and Habitat for Humanity Durham. 1 . Background The Municipality of Clarington has sponsored a variety of events and activities in the community through the sponsorship program. On March 29, 2016, Council supported a new Community Event Sponsorship Program through resolution # GGC-187-16. This program identified eligibility criteria and an application process for sponsorship requests. The new Community Event Sponsorship Program allows for two intake periods each year. With the introduction of this program in 2016, the first intake period for events occurring August 1, 2016 to December 31, 2016 closes May 15, 2016 (11:59pm). Any sponsorship requests occurring prior to this period will be advanced to Council for consideration as received. Community Services Department staff have received a number of time sensitive requests which are presented here for Council's consideration. The Community Event Sponsorship Program for 2016 has a budgeted amount of $35,000.00. According to this program and budget, $17,500.00 will be available for events occurring January 1 to June 30 and $17,500.00 will be available for events occurring July 1 to December 31. For 2016, $10,000.00 has been awarded for events that requested sponsorship earlier this year. At this time, $7,500.00 remains in this current intake period. Staff will be preparing a subsequent report to Council for consideration with any sponsorship requests received by May 15, 2016 for events occurring between August 1 and December 31, 2016. 2. Proposal 2.1. In the Face of an Angel Golf for Ovarian Cancer Tournament Over the past five years, In the Face of an Angel Golf for Ovarian Cancer Tournament has raised over $50,000.00 for Ovarian Cancer Canada. Municipality of Clarington Report CSD-006-16 Page 3 On Sunday, May 29th, the 6th annual In the Face of an Angel Golf for Ovarian Cancer Tournament will be held at Ayren Links Golf Club in Clarington. The funds raised through this event are used to fund research and provide outreach programs through the Tournament beneficiary, Ovarian Cancer Canada. In the Face of an Angel Golf for Ovarian Cancer Tournament has submitted a sponsorship request in the amount of$1,000.00 (Attachment 1) in support of this event. This event did not receive funding in 2014 or 2015 through the sponsorship program. 2.2. John Strange Memorial Foundation The 3rd Annual John Strange Memorial Golf Classic is being held on Tuesday, June 14, 2016 at Lakeridge Links Golf Club in Brooklin. In 2015, the John Strange Memorial Golf Classic raised $52,000.00 for local charities. All proceeds from the event will support organizations with whom Mr. Strange was passionately involved: • Pro-Action Cops & Kids (Durham Chapter) • Make a Wish Foundation • Community Living Oshawa / Clarington The John Strange Memorial Foundation has submitted a sponsorship request (Attachment 2) in the amount of $2,500.00 (Lunch Sponsor). This event received $2,500.00 in funding in 2014 and the same in 2015 through the sponsorship program. 2.3. Clarington Fire Fighters Golf Tournament Committee The Clarington Fire Fighters Annual Charity Golf Tournament is being held Friday, June 3, 2016 at the Newcastle Golf Course. The proceeds from the golf tournament support Camp Bucko (Burn Camp for Kids in Ontario). This camp is open to burn survivors between the ages of 7 — 17 years of age. The Clarington Fire Fighters Association has submitted a sponsorship request (Attachment 3) with a range of $150.00 to $500.00 for Council's consideration. This event did not apply for, nor receive funding through the sponsorship program in 2014 or 2015. 2.4. Lupus Ontario The Durham Region Lupus Support Group and its active members will be hosting their annual Durham Walk for Lupus at Rotary Park in Ajax on June 4, 2016. Municipality of Clarington Report CSD-006-16 Page 4 The proceeds of this event will fund lupus awareness, support services and research through the beneficiary, Lupus Ontario. Lupus Ontario has submitted a sponsorship request (Attachment 4) with a range of $250.00 to $2,500.00 for Council's consideration. This event did not apply for, nor receive funding through the sponsorship program in 2014 or 2015. 2.5. YWCA Durham The YWCA Durham will be hosting their 13th Annual Starry Nights dinner, dance and auction on June 10, 2016 at the Jubilee Pavilion in Oshawa. The proceeds from this event will support women and children who are relying on the YWCA Durham to help change their lives by offering an emergency shelter, a crisis line and other services. The YWCA Durham has submitted a sponsorship request (Attachment 6) with opportunities ranging from $60.00 to $2,200.00 for Council's consideration. This event has not applied for, nor received funding through the sponsorship program in 2014 or 2015. 2.6. Habitat for Humanity Durham Habitat for Humanity Durham is hosting their first ever Family Golf Tournament on Sunday, June 19, 2016 at Mill Run Golf Club in Uxbridge and their 14th Annual Golf Tournament on September 26, 2016 at Whitevale Golf Club in Whitevale (Pickering). Both tournaments are raising funds to support the construction of Habitat for Humanity's CentreTowne community in Oshawa which will be home to 24 new families upon its completion in 2017. Sponsorship requests for both tournaments were submitted (Attachment 7) and opportunities range from $100.00 to $2,500.00 for the Family Golf Tournament and $150.00 to $4,250.00 for the Annual Golf Tournament. Habitat for Humanity Durham applied for funding through the sponsorship program 2015 and was denied through Resolution #GPA-315-15. 3. Concurrence Not Applicable Municipality of Clarington Report CSD-006-16 Page 5 . Conclusion It is respectfully recommended that the sponsorship requests received from the In the Face of an Angel Golf for Ovarian Cancer Tournament, the John Strange Memorial Foundation, the Clarington Fire Fighters Association, Lupus Ontario, the YWCA Durham and Habitat for Humanity Durham be considered by Council. 5. Strategic Plan Application Not applicable. Submitted by: Reviewed by. J eph P. Caruana, Franklin Wu, Director of Community Services Chief Administrative Officer Staff Contact: Sharon Meredith, Manager of Recreation, 905-623-3379 ext. 2504 or smeredith@clarington.net Attachments: Attachment 1 — In the Face of an Angel Golf for Ovarian Cancer Tournament Sponsorship Request Attachment 2 — John Strange Memorial Foundation Sponsorship Request Attachment 3 — Clarington Fire Fighters Golf Tournament Committee Sponsorship Request Attachment 4 — Lupus Ontario Sponsorship Request Attachment 5 —YWCA Durham Sponsorship Request Attachment 6 — Habitat for Humanity Durham Sponsorship Request List of interested parties to be notified of Council's decision is on file in the Community Services Department. JPC/SM Attachment 1 to CSD-008-16 Tournament for Ovarian cancer Research Sunday May 29,2016 Golf for Ovarian Cancer Hello Community Sponsor! It's happened to too many of us....someone we know(and love) has fought or is fighting Ovarian Cancer.That's why we are once again teeing up for the 611 Annual "In The Face of An Angel"Golf for Ovarian Cancer.This year our tournament is being held at Newcastle Golf Club, 2429 Golf Course Road, Newcastle,Ontario Ovarian Cancer is the most serious of all gynecological cancers. Over 2600 Canadian women are diagnosed every year; and every year 1750 women succumb to this disease.Symptoms are varied,vague and easily missed. There is no screening test to detect it.But when found early-and treated-ovarian cancer survival rate is 90% Every year thousands of women are affected by this disease and research and outreach programs are needed to educate women on the signs and symptoms of this dreaded disease. "In The Face Of An Angel"Golf For Ovarian Cancer offers women the opportunity to spend the day enjoying the game of golf,educating themselves about this disease and speaking with survivors who tell their stories and drive home the need to fundraise for Ovarian Cancer. Our"In The Face Of An Angel"golf tournament incorporates all of these great opportunities encouraging respect and appreciation for oneself and each other. Over the past 5 years"In The Face Of An Angel"has raised over$50,000 to help fund research and outreach programs for Ovarian Cancer. I'd say that is pretty impressive for a small community where only 44 golfers can be accepted into this tournament each year! Your participation and sponsorship really does make a difference! We have outlined a couple of ways that you and your business can participate.There is an opportunity for every budget-big and small. Everyone plays an important role in funding the invaluable research and outreach programs. For more on our 6th Annual"In The Face Of An Angel"Golf for Ovarian Cancer Tournament please go to our website www.inthefaceofanangel.ca and check out our past tournaments. Simply complete the accompanying"Donation Form" and email or mail to: In The Face Of An Angel c/o Wendy Partner 3831 Wilcox Road Orono, ON LOB 11VI0 Email:wendv@inthefaceofananael.ca You can also purchase tickets to play in the"In The Face Of An Angel"Tournament--the cost is$90.00 per golfer(sorry women only) Register a team to represent your Company, network,and/or family and friends for a good cause... To reserve tickets simply email wendy@inthefaceofanangel.ca Thanking you in advance, Wendy Partner, Chair "In The Face of an Angel"Golf for Ovarian Cancer In support of.... '• Ovarian Cancer Canada Cancer de I'ovaire Canada zo, "In The Face OfAn o Angel " MAY 2% 20- Golf For Ovarian ♦ Cancer Location:Newcastle Golf Course Ltd z0� 2429 Golf Course Road NNewcastle, Ontario LiB Lig Registration:ll:ooam(Shotgun start at i:oo pm) 0 Price:$go.00 per person 0 0 Includes:Cart, Green Fees,Mulligan Card,Appetizers,Lunch,Desserts&Beverages, Participant Gift,Door Prizes Please print and return to Wendy Partner,3831 Wilcox Rd, Orono LoB 1Mo 00 0 CARTS WILL BE PROVIDED AND WE WILL BE PLAYING THE FRONT 9 ONLY 0 CO, Name: Name: 0 00 Address: Address: 0 'Q City: P/C City: P/C 3 0 Email: Email: 00 GnTelephone: Telephone: 000 0 Pa ment: Cash or Cheque Payment: Cash or Che ue 0 Name: Name: 0 0 QAddress: Address City: City: P/C: 00 P/C O Email: Email: Telephone: Telephone: 001, Payment: Cash or Cheque I Payment: Cash or Cheque 0 ****For this event/participants consent to the use of his/her name or organization and or photographs without compensation in any form of advertising or promotion undertaken by"In The Face Of An Angel' including any promotional materials,social networks,advertising and or TV commercials/promotions.**** �' o 00000 ' °� .l t'7 i'ournament for ovarian cancer Research Sunday May 29, 2016 Golf for Ovarian Cancer Sponsorship Opportunities PLATINUM CORPORATE SPONSOR $1500.00 (2 required) Platinum Sponsors receive: Your name will appear on a banner which will be prominently displayed Your sponsorship will be used to provide the Tournament meal and/or awards for winning the most"honest team" Your business will be prominently featured in all promotional materials produced for the event Your business name will be fed on all social media feeds before and after the event Gold Sponsors receive: A sign with your business name/logo and web site will be placed on the specific hole you choose to sponsor Your sponsorship will provide awards for the winners of the longest drive and closest to the pin challenges Your business name will be fed on all social media feeds before and after the event Silver Sponsors receive: Your logo will be prominently placed on the sponsored activities(Chipping or putting contests) Your business name will be acknowledged on all promotional material created prior to and following the event Your business name will be fed on all social media feeds before and after the event BRONZE SPONSOR 5,2,S Bronze Sponsors Receive: Your business name will be acknowledged on all promotional material created prior to and following the event Your business name will be fed on all social media feeds before and after the event 1 Sol (12 required) Your logo will be prominently placed on the sponsored hole Your business name will be acknowledged on all promotional material created prior to and following the event � � a Angels Receive recognition on an ANGEL cut out displayed throughout the dining tent PRIZE DONATIONS(many required) Donate a prize of your choice! From Silent and Live Auction items to Starter packages (balls,tees, munchies)all donations are very much appreciated! Your business/name will be listed as a prize sponsor in our golf program & be recognized when items are distributed Sponsors are invited and encouraged to provide a small promotional souvenir(accompanied by your business card) that can be included in the starter kits for registered players. 60 are needed Please identify which sponsorship you would like to do and Send it to:wends@inthefaceofanangel.ca Or Wendy Partner 3831 Wilcox Road, Orono, ON LOB 1MO..... along with your sponsorship cheque please....thank you! O In support of..., Ovarian Cancer Canada ••�-: Cancer de I'ovaire Canada Attachment 2 to CSD-008-16 -rA ,John Strange Sponsorship Package Memorial Golf Classic The 3rd Annual John Strange Memorial Golf Classic Tuesday, June 14, 2016 Lakeridge Links Golf Club On this day, you will be supporting John's Legacy by supporting the organizations that John was passionately Involved: MAKls� (A E' COMMUNITY LIVING �SH® OshawaClaringtan COPS Registration: 11:30 a.m. KIDSw Lunch: 12:00 p.m. Shotgun Start: 1:00 P.M. Reception and Dinner to follow Contacts: Dave Wilson rdavewilson@hotmail.com 289-928-5564 Denis Ayotte denisayotte@gusbrown.com 905-767-2330 John Strange Memorial Golf Classic A Tribute to a Great Friend John Strange was so much more than a great friend; John was a differ- ence maker. He was a kind, compassionate and caring man who lived life to the fullest. He was a quiet, gentle hero to many people. John read- ily stepped forward to change the world in a positive manner. John was actively involved in several charitable organizations and he played a significant role in countless charitable events throughout the Durham Region. John made a difference each and every day, and he will be sorely missed by his community. Motivational speaker and author Veronica Hay has many writings that epitomize John. Some examples are as follows: Did I keep my word today, no matter how simple a promise I may have made, knowing it meant a whole lot to someone else? Will someone sleep better tonight because of me? Will they awaken in the morning believing in themselves again? And walk with their head held high? If today was to be my last day on the planet, would I feel happy about how I lived it? With an almost certainty, John would say ....Absolutely! John, you will forever be in our thoughts! 0 John Strange Memorial Golf Classic John's Charitable Organizations Pro-Action Cops & Kids (Durham Chapter): Providing funding to support the mission for Police Officer community-based outreach programs and projects for youth at risk in the Durham Re- gion. The projects are designed to enhance the interaction, communication and rapport between members of our Police Forces and youth at risk in the Durham Region. Make a Wish foundation: Providing funding to support the mission of Make-A-Wish Founda- tion of Canada to grant the wishes of children with life threatening medical conditions, to enrich the human spirit with hope, strength and joy. Community Living Oshawa/Clarington: Providing funding to support the mission of Com- munity Living Oshawa/Clarington to support the achievement of personal outcome measures and to enrich the lives for people with intellectual disabilities. MACE- *. COMMUNITY l WING-* 10, NWSH. Oshawa/Clarington a 3nr Annual Golf Tournament Dear Friends: This is our third annual golf tournament to honour John. Last year was a great success raising $52,000 for our charities and had 90 golfers join us for a great day. This year, you will once again be supporting John's legacy by sup- porting the Organizations that John was passionately involved. You will receive a reg- istration gift, enjoy a lunch, play a round of golf with a cart, enjoy a dinner and sup- port a live and silent auction. During the round of golf, you will be entertained with a fun activity at each and every hole as well as a fun trivia for all groups during the round. Please come out to support this great day and help John's legacy live on. See you on June 14", Dave Wilson Denis Ayotte Co-Chair Co-Chair Sponsorship Opportunities Signature Sponsor Registration Gift Sponsor $5,000 1* $4,000 Includes a foursome for the John Strange Golf Classic. Includes a Twosome for the John Strange Golf Classic. Corporate Name and Logo prominently displayed at the Corporate Name and Logo prominently displayed on event including Corporate Logo on the course entrance every golfers gift shirt, on the course entrance sign, in sign, in the event program and on the donor presenta- the event program and on the donor presentation tion screen. screen. Award of appreciation at the event presented to your Opportunity to set up an on-course promotion at a des- Official Representative as the Signature Event Sponsor. ignated hole and an opportunity to provide a giveaway t Opportunity to set up an on-course promotion ata desig- o promote your business to all golfers in the gift bag. nated hole and an opportunity to provide a giveaway to promote your business to all golfers in the gift bag. Dinner Sponsor Wine Sponsor $2,500 $2,500 Includes a Twosome for the John Strange Golf Classic. Includes a Twosome for the John Strange Golf Classic. Corporate Name and Logo prominently displayed on Corporate Name and Logo prominently displayed on every table during dinner, on the course entrance sign, every Bottle of Wine given to all golfers as a take home in the event program and on the donor presentation signature gift, on the course entrance sign, in the event screen. program and on the donor presentation screen. Opportunity to set up an on-course promotion at a des- Opportunity to set up an on-course promotion at a des- ignated hole and an opportunity to provide a giveaway ignated hole and an opportunity to provide a giveaway to promote your business to all golfers in the gift bag. to promote your business to all golfers in the gift bag. Lunch Sponsor Driving Range Sponsor (0 . $2,500 $1,000 Includes a Twosome for the John Strange Golf Classic. Corporate Name and Logo prominently displayed at the driving range on the course entrance sign, in the event Corporate Name and Logo prominently displayed at the program and on the donor presentation screen. barbecue lunch area, on the course entrance sign, in the event program and on the donor presentation Opportunity to set up an on-course promotion at a desig- screen. nated hole and an opportunity to provide a giveaway to Opportunity to set up an on-course promotion ata des- promote your business to all golfers in the gift bag. ignated hole and an opportunity to provide a giveaway to promote your business to all golfers in the gift bag. Sponsorship Opportunities (Cont'd) Cart Sponsor Putting Contest Sponsor $1,000 1* $1,000 Corporate Name and Logo prominently displayed on Corporate Name and Logo prominently displayed at every one of the 36 golf carts at the tournament, on the the putting green, on the course entrance sign, in the course entrance sign, in the event program and on the event program and on the donor presentation screen. donor presentation screen. Opportunity to set up an on-course promotion at a des- Opportunity to set up an on-course promotion at a des- ignated hole and an opportunity to provide a giveaway ignated hole and an opportunity to provide a giveaway to promote your business to all golfers in the gift bag. to promote your business to all golfers in the gift bag. JS Family & Friends Volunteer Lunch Dinner Sponsor 3 Sponsor $1,000 $1,000 Corporate Name and Logo prominently displayed at Corporate Name and Logo prominently displayed at the the John Strange Family& Friends dinner table, in the Volunteers lunch table, in the event program and on event program and on the donor presentation screen. the donor presentation screen. Opportunity to set up an on-course promotion at a des- Opportunity to set up an on-course promotion at a des- ignated hole and an opportunity to provide a giveaway ignated hole and an opportunity to provide a giveaway to promote your business to all golfers in the gift bag. to promote your business to all golfers in the gift bag. Flag Sponsor Tee Sponsor 0 $300 $250 Corporate Name and Logo prominently displayed on Corporate Name and Logo prominently displayed at the tee one of the 18 flags.You will also be able to take the block of one of the 18 holes on the course, in the event pro- flag home or to your office as a memento of John, in gram and on the donor presentation screen. the event program and on the donor presentation screen. Opportunity to set up an on-course promotion at a designated hole and an opportunity to provide a giveaway to promote Opportunity to set up an on-course promotion at a des- your business to all golfers in the gift bag. ignated hole and an opportunity to provide a giveaway to promote your business to all golfers in the gift bag. OVA John Strange Memorial Golf Classic For More Sponsorship Information, Contact: Dave Wilson: rdavewilson@hotmail.com 289-928-5564 Denis Ayotte: denisayofte@gusbrown.com 905-767-2330 John Strange Memorial Golf Classic Tuesday, June 14, 2016 Name: Company: Golfer #1 - Address: Name: Postal Code: Phone# Phone#: Fax#: Email: Email: Signature Sponsor $5,000 Golfer#2 Registration Gift Sponsor $4,000 Name: Dinner Sponsor $2,500 Phone#: Lunch Sponsor $2,500 Email: Wine Sponsor $2,500 Driving Range Sponsor $1,000 i,Golfer#3 Putting Contest Sponsor $1 000 P Name: Cart Sponsor $1,000 Phone#: JS Family& Friends Dinner $1,000 Email: Volunteer Lunch Sponsor $1,000 Flag Sponsor $ 300 Golfer#4 Tee Sponsor $ 250 Name: Individual Golfer $ 225 Phone#: Foursome $ 900 Email: I am unable to participate but would like to make a Charitable Donation in the amount of$ Method of Payment Enclosed is my Registration.cheque payable to Silent and Live Auction Items "John Strange Memorial Foundation". If you would like to donate in kind a live or silent auc- Please charge this credit card: Visa Mastercard tion item,please provide a brief description of the Card Number: item along with an approximate value below. Expiry Date: / Description: Signature: Retail Value:$ Please complete all information and submit to: By Mail: Dave Wilson 5 Hathaway Drive, Courtice, Ontario,LIE 1T7 Note: If you are unable to participate in a four- By Email: Dave Wilson rdavewilson@hotmail.com some or as a sponsor,and you would like to partici- Denis Ayotte denisayotte@gusbrown.com pate in the tournament at an"On-Course"activity, By Phone: Dave Wilson at 289-928-5564 please contact Dave or Denis. Denis Ayotte at 905-767-2330