HomeMy WebLinkAboutCOD-066-04
Cl![#Jgton
REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date:
December 6, 2004
Report #:
COD-066-04
File#_
,&sl?fJll-50>?:-O_'f
By-law #c2lJOl.l02::;&-
SUbject:
RFP2004-16
Outdoor Recreation Facilities Study
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-066-04 be received;
2. THAT Monteith Brown Planning Consultants, London, Ontario with a total bid in the
amount of $37,372.50 (including disbursements plus G.S.T.), being the lowest most
responsive bidder meeting all terms, conditions and specifications of Request for
Proposal RFP2004-16 be awarded the contract for the Consulting Services for the
Outdoor Recreation Facilities Study as required by the Engineering Department;
3. THAT the funds be drawn from Account #110-32-325-83256-7401; and
4. THAT the attached by-law marked Schedule "A" authorizing the Mayor and Clerk to
execute the necessary agreement be approved.
Submitted by: Z~(.Jf;r-
arie Marano, H.B.Sc., C.M.O.
Direlfoj;9f l1rporate Ser\l
i /t'1--t a
Tony Cannella,
Dire tor of Engine
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CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOW MANVILLE, ONTARIO L 1 C 3A6 T (905)623-3379 F (905)623-4169
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COD-066-04
PAGE 2
BACKGROUND AND COMMENT
A req uest for proposal was advertised and issued to provide consulting services for the Outdoor
Recreation Facilities Study.
Subsequently, bids were received and tabulated as follows:
Lakeland Associates Limited
Courtice, ON
Monteith Brown Planning
Consultants
London, ON
$32,845.00
Household Survey - Yes
$37,372.50
Household Survey - Yes
dmA Planning & Management
Services
Mississau a, ON
IBI Group
Toronto, ON
$37,380.00
Does not include Survey
$39,944.00
Household Survey - Yes
As stipulated in the proposal documents, proponents were evaluated based on the following
criteria:
. Previous experience with Outdoor Recreation Facilities Studies
. Team experience
. Key personnel
. Price
. Working knowledge in Clarington and Durham Region
. Ability to complete projects in accordance with Schedule
. Completeness of proposal
. Approach to report
. References
As per the request for proposal document, the consultant selection would be made on the basis
of the written proposal and a potential interview.
Upon completion of the review by the selection committee, one firm, Monteith Brown Planning
Consultants, London, Ontario was selected for an interview.
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COD-066-04
PAGE 3
After further review and analysis and based on the pricing submitted, and the evaluation criteria,
and the interview process, It was unanimously agreed that Monteith Brown Planning
Consultants Ltd. be recommended for the project.
The required funds in the amount of $37,372.50 (including disbursements plus G.S.T.) are to be
drawn from Account #110-32-325-83255-7401 and are within the $48,545.00 2004 budget
allocation.
The Director of Finance has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needs, specifications, etc., should be
directed to the Director of Engineering.
Although the subject firm has not previously provided service for the Municipality of Clarington,
they have done similar studies for the City of Mississauga, City of Brantford, City of Toronto and
the City of Oshawa.
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SCHEDULE "Au
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW 2004- .
Being a By-law to authorize a contract between the
Corporation of the Municipality of Clarington and Monteith
Brown Planning Consultants Ltd., London, Ontario, to enter
into an agreement for the Outdoor Recreation Facilities Study.
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS
FOLLOWS:
1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington and seal with the Corporation Seal, a
contract between Monteith Brown Planning Consultants Ltd., London, Ontario, and
said Corporation; and
2. THAT the contract attached hereto as Schedule "A" form part of this By-law.
By-law read a first and second time this
day of
,2004.
,2004.
By-law read a third time and finally passed this
day of
John Mutton, Mayor
Patti L. Barrie, Municipal Clerk
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