HomeMy WebLinkAbout2016-03-29
General Government Committee
Minutes
March 29, 2016
Minutes of a meeting of the General Government Committee held on Tuesday,
March 29, 2016 at 9:30 AM in the Council Chambers.
Present Were: Mayor A. Foster, Councillor S. Cooke, Councillor R. Hooper,
Councillor J. Neal, Councillor W. Partner
Regrets: Councillor Woo
Staff Present: F. Wu, A. Allison left at 11:15 AM and returned at 1:49 PM,
T. Cannella, J. Caruana, F. Horvath, M. Marano, N. Taylor, G. Weir, J. Gallagher,
M. Chambers
1 Call to Order
Mayor Foster called the meeting to order at 9:30 AM.
2 New Business – Introduction
Councillor Neal added the following items, to the New Business – Consideration section
of the agenda:
Procedure By-law and declaring a moral conflict
Introducing New Business during a meeting
Tourism metrics
Structure of the Special Budget meeting
Lights in Solina Village
Request for a Report regarding overtime in Operations
Councillor Partner added the following items, to the New Business – Consideration
section of the agenda:
A Gift of Art
Bond Head Park Expansion and Transportation Improvement
3 Adopt the Agenda
Resolution #GG-165-16
Moved by Councillor Traill, seconded by Councillor Hooper
That the Agenda for the General Government Committee meeting of March 29, 2016,
be adopted as presented, with the addition of the following new business items:
Procedure By-law and declaring a moral conflict
Introducing New Business during a meeting
Tourism metrics
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Structure of the Special Budget meeting
Lights in Solina Village
Request for a Report regarding overtime in Operations
A Gift of Art
Bond Head Park Expansion and Transportation Improvement
Carried
4 Disclosures of Pecuniary Interest
Councillor Neal declared a pecuniary interest in the new business item regarding A Gift
of Art.
5 Announcements
Members of Council announced upcoming community events and matters of community
interest.
6 Adoption of Minutes of Previous Meeting
Resolution #GG-166-16
Moved by Councillor Hooper, seconded by Councillor Cooke
That the minutes of the regular meeting of the General Government Committee meeting
held on March 7, 2016, be approved.
Carried
Resolution #GG-167-16
Moved by Councillor Neal, seconded by Councillor Cooke
That the minutes of the special meeting of the General Government Committee meeting
held on March 18, 2016, be approved.
Carried
7 Delegations
Alter the Agenda
Resolution #GG-168-16
Moved by Councillor Hooper, seconded by Councillor Neal
That the delegations of Cameron Mountenay and Luc Chiasson, regarding Report
EGD-008-16, Bond Head Park Expansion and Transportation Improvements, be added
to the end of the Delegation section of the Agenda.
Carried
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Minutes
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7.1 Susan McGovern, Vice-President of External Relations and Advancement,
Lindsay Coolidge, Manager of Government and Community Relations, and
Matthew Mackenzie, Government Relations Officer, The University of
Ontario Institute of Technology, Regarding an Annual Update
Susan McGovern, Vice-President of External Relations and Advancement, University of
Ontario Institute of Technology (UOIT), was present regarding an annual update. She
made a verbal presentation to accompany an electronic presentation and a handout.
Ms. McGovern provided some background information and provided a snapshot of
information related to UOIT. She provided an overview of UOIT for 2016 which included
statistics related to the programming and the students. Ms. McGovern noted that they
are under constraints and reviewed the campus master plan which included the future
development into Windfield Farms. She noted that universities are economic drivers
and added that they have substantial operating activities. Ms. McGovern continued by
explaining that universities attract students and visitors to the area and reviewed
statistics related to UOIT. She added that universities increase human capital and
noted that this includes developing a skilled workforce and creating partnerships with
the university. Ms. McGovern continued by explaining that universities promote
innovation and reviewed many of the programs that UOIT offers. She continued by
noting the economic impact of UOIT and specifically reviewed the economic impact to
Clarington. Ms. McGovern concluded by noting the UOIT opportunity and asked the
Committee to encourage businesses in Clarington to contact UOIT for partnership
opportunities and referred to the handout that can be distributed to local businesses.
Ms. McGovern and Lindsay Coolidge answered questions from the Committee.
Resolution #GG-169-16
Moved by Councillor Neal, seconded by Councillor Hooper
That the delegation of Susan McGovern, Vice-President of External Relations and
Advancement, Lindsay Coolidge, Manager of Government and Community Relations,
and Matthew Mackenzie, Government Relations Officer, University of Ontario Institute
of Technology, regarding an annual update, be received with thanks.
Carried
7.2 Ann-marie Harley, Regarding Report EGD-008-16, Bond Head Park
Expansion and Transportation Improvements
Ann-marie Harley, local resident, was present regarding Report EGD-008-16, Bond
Head Park Expansion and Transportation Improvements. Ms. Harley advised the
Committee that many of residents of the Bond Head area are concerned that the one
kilometre of sidewalk along Mill Street cannot be completed at the proposed budget of
$400,000. She continued by requesting that three way stop signs be installed at Mill
Street and Metcalf Street, Mill Street and Queen Victoria Street, and where Mill Street
meets Boulton Street. Ms. Harley explained that she feels this would be a better
solution to assist with the speeding and traffic issues on Mill Street. She asked the
Committee to consider the residents of Mill Street and noted that five of the eight
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properties located on the west side of Mill Street will be severely impact by this project.
Ms. Harley continued by providing examples of how the properties on the west side of
Mill Street will be affected if this project is approved. She added that, although she is
aware that this land is owned by the municipality, the homeowners have lived at these
properties for many years. Ms. Harley noted that the properties on the east side of Mill
Street are set back further from the road and only one of the properties would be
affected if a sidewalk was installed on the east side of Mill Street. She continued by
advising the Committee that she does not agree with the Traffic Study and feels that the
majority of the people that are walking down Mill Street are the residents of the area.
Ms. Harley added that the area residents continue to walk along Mill Street without a
sidewalk and have no concerns. She concluded by stating that she does not feel this
project can be completed for $400,000 and asked for the stop signs to be installed on a
trial basis.
7.3 Amy Doyle, Interim Manager, Canadian Cancer Society – Durham Region
Unit, Regarding Awareness of Daffodil Month in Clarington and the
Distribution of Daffodil Pins
Amy Doyle, Interim Manager, Canadian Cancer Society – Durham Region was present
regarding awareness of Daffodil Month in Clarington and the distribution of daffodil pins.
Ms. Doyle introduced Senior Leadership Volunteers, Marg Tweedle and Tim Hansen.
She continued by thanking Council for their continued support of the Canadian Cancer
Society. Ms. Doyle advised the Committee that cancer is the number one cause of
death in Canada but with continued support and funding more people are surviving
cancer. She advised the Committee that they were in attendance today to thank
Council for recognizing April as Daffodil Month and asked that members of Committee
wear the daffodil pins to support the Canadian Cancer Society. Ms. Doyle concluded by
encouraging the residents of Clarington to purchase the daffodil pins and asked the
Municipality of Clarington to enter a team for the Relay for Life. Ms. Doyle distributed
the daffodil pins.
Resolution #GG-170-16
Moved by Councillor Cooke seconded by Councillor Neal
That the delegation of Amy Doyle, Interim Manager, Canadian Cancer Society –
Durham Region, regarding awareness of Daffodil Month in Clarington and the
distribution of daffodil pins, be received with thanks.
Carried
7.4 Bryon Engelage, Regarding Report EGD-008-16, Bond Head Park
Expansion and Transportation Improvements
Bryon Engelage, local resident, was present regarding Report EGD-008-16, Bond Head
Park Expansion and Transportation Improvements. Mr. Engelage explained to the
Committee that he feels that the sidewalk will keep the children in the area safe. Mr.
Engelage added that, since the Traffic Study was completed, the demographics of the
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area have changed and many young families with children have moved into the area.
He continued by stating that this trend will continue and that pedestrian use on Mill
Street will continue to increase. Mr. Engelage noted that, although he does support the
sidewalk, he does not support the road widening and addition of a bike lane. He feels
that the road widening would increase the speeding along Mill Street and become more
of a safety concern. Mr. Engelage added that he is concerned for the tree canopy and
noted that this needs to be protected. He advised the Committee that currently Mill
Street South is unsafe for pedestrian use and that the majority of the Bond Head
residents support safety improvements. Mr. Engelage concluded by asking the
Committee to approve the sidewalks on the west side of Mill Street and to reconsider
the widening and installation of bike lanes.
7.5 Rod McArthur, Regarding Report EGD-008-16, Bond Head Park Expansion
and Transportation Improvements
Rod McArthur, local resident, was present regarding Report EGD-008-16, Bond Head
Park Expansion and Transportation Improvements. Mr. McArthur explained to the
Committee that there have been many changes to this area over the years and that it is
a unique area which includes many older and newer houses. He added that many
people come to visit this area because it is so unique. Mr. McArthur explained that
people moved into this area not expecting sidewalks, increased street lighting, or public
transportation. He continued by noting that many of the pedestrians in the area are the
local residents who use Mill Street as well as the surrounding side streets when walking.
Mr. McArthur advised that he feels all of the motorists in the area drive slowly and
respectfully. He added that having three-way stops at Metcalf Street and Queen Victoria
Street or adding speed humps to Mill Street would be less intrusive and calm the traffic.
Mr. McArthur advised the Committee he does not support the sidewalks or the road
widening and is concerned with the affected residents being burdened with additional
snow clearing responsibilities. He concluded by explaining that Bond Head is a unique
area and asked that if there are any changes that they be completed tastefully, cost
effectively, maintain the nature of this area, and with consultation with residents.
7.6 Cameron Mountenay, Regarding Report EGD-008-16, Bond Head Park
Expansion and Transportation Improvements
Cameron Mountenay, local resident, was present regarding Report EGD-008-16, Bond
Head Park Expansion and Transportation Improvements. Mr. Mountenay advised the
Committee that he is a cyclist and runner and he feels the sidewalk is necessary to
increase safety when traveling along Mill Street. He noted that the waterfront area is for
all of the residents of Clarington to enjoy and that this area is growing in popularity. Mr.
Mountenay asked for the tree canopy to be maintained and noted that he feels there are
currently issues with these trees that need to be addressed. He advised the Committee
that the sidewalk will have less of an impact to the houses on the west side of Mill Street
and feels that the installation of sidewalks is necessary for safety. Mr. Mountenay
asked if the seniors would qualify for the senior snow clearing program and if it would be
possible for all of properties affected by the sidewalk to have their sidewalks cleared by
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the municipality. He added that there are several cycling and running clubs which use
the area. Mr. Mountenay concluded by advising the Committee that the information
session have been beneficial and that he supports the installation of sidewalks.
Suspend the Rules
Resolution #GG-171-16
Moved by Councillor Neal, seconded by Councillor Hooper
That the Rules of Procedure be suspended to allow Members of Committee to speak to
the delegation of Cameron Mountenay, a second time.
Carried
Recess
Resolution #GG-172-16
Moved by Councillor Neal, seconded by Councillor Traill
That the Committee recess for five minutes.
Motion Lost
Councillors Neal, Partner and Traill left the meeting at 11:07 AM. As a result, the Mayor
declared that the meeting be recessed temporarily.
Councillor Traill returned to the meeting at 11:09 AM and the meeting resumed.
7.7 Luc Chiasson, Regarding Report EGD-008-16, Bond Head Park Expansion
and Transportation Improvements
Luc Chiasson, local resident, was present regarding Report EGD-008-16, Bond Head
Park Expansion and Transportation Improvements. Mr. Chiasson advised the
Committee that he supports the sidewalks and believes they are necessary for the
safety of those travelling on Mill Street. He added that he has spoken to the
Engineering Department on many occasions and he supports the recommendations in
the Staff Report. Ms. Chiasson explained that the traffic and speed has increased on
Mill Street. He continued by noting many people are using Mill Street to access the
beach and park area. Mr. Chiasson added that he feels the sidewalk is needed for
safety reasons and noted that, as a parent, he would not feel comfortable allowing his
children to use Mill Street to access the beach and park area without an adult present.
He stated that he is not opposed to a bike line as long as it does not affect the tree
canopy. Mr. Chiasson advised the Committee that he was made aware, when he
purchased his property, that a portion of his front yard was municipal property. He
concluded by advising the Committee that he supports the sidewalks and the bike lanes
and he feels this would resolve the safety concerns.
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Councillors Neal and Partner returned to the meeting during Mr. Chiasson’s above
delegation.
Alter the Agenda
Resolution #GG-173-16
Moved by Councillor Hooper, seconded by Councillor Cooke
That the Agenda be altered to consider the Presentation Section of the Agenda at this
time.
Carried
10.1 Lieutenant-Colonel Michael Rostek, Commanding Officer of the Ontario
Regiment (RCAC) and Chief Warrant Officer Dave Munroe, Regimental
th
Sergeant Major, Regarding the 150 Anniversary of the Ontario Regiment
Lieutenant-Colonel Michael Rostek, Commanding Officer of the Ontario Regiment
(RCAC) and Chief Warrant Officer Dave Munroe, Regimental Sergeant Major were
present regarding the 150th Anniversary of the Ontario Regiment. Lieutenant-Colonel
Rostek advised the Committee he was present to provide a brief history of the Ontario
Regiment. He provided background information of the Ontario Regiment and an
overview of the early days. Lieutenant-Colonel Rostek highlighted the Ontario
Regiment’s involvement in the first world war, between the wars, the second world war,
and postwar. Lieutenant-Colonel Rostek continued by providing an overview of the
Ontario Regiment today and Clarington’s involvement. He concluded by thanking the
Committee and presenting a print to the Mayor and Members of Council.
Resolution #GG-174-16
Moved by Councillor Partner, seconded by Councillor Traill
That the presentation of Lieutenant-Colonel Michael Rostek, Commanding Officer of the
Ontario Regiment (RCAC) and Chief Warrant Officer Dave Munroe, Regimental
Sergeant Major, regarding the 150th Anniversary of the Ontario Regiment, be received
with thanks.
Carried
10.2 Ron Albright, Assistant Director, Karen Richardson, Capital Works
Engineer, and Peter Windolf, Manager of Park Development, Municipality of
Clarington, Regarding the Bond Head Park Expansion and Transportation
Improvements
Ron Albright, Assistant Director, Karen Richardson, Capital Works Engineer, and Peter
Windolf, Manager of Park Development were present Bond Head Park Expansion and
Transportation Improvements. They made a verbal presentation to accompany and
electronic presentation. Peter Windolf provided background information on the project,
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reviewed the proposed park expansion which included photos of the area, and provided
an overview of the Public Information Centre meetings. Karen Richardson reviewed
background information related to the transportation improvements and the project
objectives related to transportation.
Carried
Suspend the Rules
Resolution #GG-175-16
Moved by Councillor Hooper, seconded by Councillor Cooke
That the Rules of Procedure be suspended to allow the Committee to extend the
meeting until 12:10 PM.
Carried
Ron Albright provided an overview of the main project objectives which include public
safety and protecting the tree canopy. He concluded by reviewing some photos of the
different options for the area which included the sidewalk being constructed around the
existing trees. Mr. Albright advised the Committee that they were available to answer
any questions.
Recess
Resolution #GG-176-16
Moved by Councillor Neal, seconded by Councillor Hooper
That the Committee recess for one hour.
Carried
The meeting reconvened at 1:11 PM with Mayor Foster in the Chair.
Alter the Agenda
Resolution #GG-177-16
Moved by Councillor Partner, seconded by Councillor Traill
That the Agenda be altered to consider Report EGD-008-16, Bond Head Park
Expansion and Transportation Improvements, at this time.
Carried
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Resolution #GG-178-16
Moved by Councillor Partner, seconded by Councillor Neal
That Report EGD-008-16, Bond Head Park Expansion and Transportation
Improvements, be referred until the Master Transportation Plan is presented.
Motion Withdrawn
Resolution #GG-179-16
Moved by Councillor Partner, seconded by Councillor Hooper
That Report EGD-008-16 be received;
That the park expansion plans be modelled after Concept Three, which includes a more
natural presentation of greenspace with park shelter, paved walkways, benches, picnic
tables, additional parking and shoreline erosion protection, and that these
improvements be funded through the 2016 Capital Budget;
That the expansion of parking at Bond Head include spaces along the south side of
Boulton Street, and additional spaces along the east edge of the existing parking area,
and that these improvements be funded through the 2016 Capital Budget; and
That all interested parties listed in Report EGD-008-16 and any delegations be advised
of Council’s decision.
Carried
Later in the meeting
(See following motions)
Resolution #GG-180-16
Moved by Councillor Neal, seconded by Councillor Traill
That the foregoing Resolution #GG-179-16 be amended by adding the following to
paragraph three, following the words “Boulton Street”:
“be approved for 90 degree parking”.
Motion Withdrawn
Councillor Traill left the meeting at 1:50 PM.
The foregoing Resolution #GG-179-16 was then put to a vote and carried.
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Resolution #GG-181-16
Moved by Councillor Partner, seconded by Councillor Neal
That the following recommendations be referred until the Master Transportation Plan is
presented:
“That a 1.5 metre wide sidewalk be constructed as part of Phase 1 of the
transportation safety improvements, on the west side of Mill Street South,
including localized curb and gutter, storm sewer and localized retaining walls,
and that these improvements be referred to the 2016 Capital Budget; and
That Mill Street South be widened by 2 metres on each side as part of Phase 2,
to accommodate bike lanes, and that these improvements be referred to a future
Capital Budget year.”
Carried
Councillor Traill returned to the meeting at 1:51 PM.
Recess
Resolution #GG-182-16
Moved by Councillor Traill, seconded by Councillor Hooper
That the Committee recess for ten minutes.
Carried
The meeting reconvened at 2:10 PM.
8 Communications - Receive for Information
8.1 Minutes of the Tyrone Community Centre dated February 17, 2016
8.2 Dave Keys, Environmental Manager, Blackbird Constructors 407 General
Partnership – Notice of Submission Highway 407 East Phase 2 Design and
Construction Report #3
8.3 Debi A. Wilcox, Regional Clerk/Director of Legislative Services, The Regional
Municipality of Durham – Final Report from Regional Council Composition
Review Committee (2016-RCCRC-01) and Excerpt from Report #2015-A-14,
Outlining Next Steps to be Taken
8.4 Great Lakes Office, Ontario Ministry of the Environment and Climate Change
– Ontario’s Great Lakes Strategy First Progress Report
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Resolution #GG-183-16
Moved by Councillor Traill, seconded by Councillor Partner
That the Communications items 8.1 to 8.4, be received for information.
Carried
9 Communications – Direction
9.1 Debi A. Wilcox, Regional Clerk/Director of Legislative Services, The Regional
Municipality of Durham – Regional Response to the Province on Ontario’s
, and
Proposed Waste-Free Ontario ActAssociated Resource Recovery and
and Environmental
Circular Economy ActWaste Diversion Transition Act
Bill of Rights (EBR) Posting #012-5832 (2016-J-6)
Resolution #GG-184-16
Moved by Councillor Hooper, seconded by Councillor Partner
That the following Regional Municipality of Durham’s resolution, regarding the Regional
Response to the Province on Ontario’s Proposed Waste-Free Ontario Act, and
Associated Resource Recovery and Circular Economy Act and Waste Diversion
Transition Act Environmental Bill of Rights (EBR), be endorsed by the Municipality of
Clarington:
Whereas waste materials can become valuable resources and enhanced
producer responsibility could provide significant environmental benefits should
producers be encouraged to innovate to reduce waste, develop more easily
recycled packaging, and work with municipalities to enhance and/or fund
enhanced options for the collection and processing of waste materials;
Whereas municipalities have no control over the form of municipal solid waste
generated from packaging and products entering their jurisdiction, and yet
municipal taxpayers continue to bear greater than 50 per cent of the costs for the
disposal and recycling of packaging and print materials that circulate within their
waste streams;
Whereas producer responsibility provides that producers bear responsibility for
100 per cent of the costs of designated wastes and their end-of-life management
and municipalities should not bear any net cost for the management of these
materials which are becoming increasingly complex and expensive to recycle,
reclaim and/or dispose of;
Therefore be it resolved that the Regional Municipality of Durham calls on the
Ontario Government to ensure the proposed ‘Waste-Free Ontario Act’ (Bill 151)
results in legislation which not only replaces the current Waste Diversion Act to
ensure full producer responsibility, but that in order to ensure service levels to
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Ontario residents are equal to, or better than existing service levels provided,
legislation be based on:
i) A made-in-Ontario framework that respects the complexity, functionality
and success of long-standing municipal integrated waste management
systems and service levels;
ii) Evidence-based decision making to ensure there are no unintended
consequences to municipalities;
iii) A fully funded role for municipalities, ensuring producers take 100 per cent
responsibility for the end-of-life costs of designated wastes including
disposal and litter operations, with full and fair compensation to
municipalities for any municipal services or infrastructure provided
(including compensation for stranded assets);
iv) The recognition that residual municipal solid waste is a less carbon
intensive fuel than traditional fossil fuels and accept energy recovery as a
key element of diversion for the residual waste material; and
v) All energy extraction / recycling methods being treated equally, and the
beneficial use of energy-from-waste residuals (ash and metal) should be
encouraged for use in production processes to replace elements in new
products and that the definition of diversion include all energy recovery
solutions; and
That Report #2016-J-6 be forwarded to the Region’s local municipalities, the
Association of Municipalities of Ontario, the Ontario Waste Management
Association, the Government of Ontario Ministers of the Environment and
Climate Change and Municipal Affairs and Housing, and Durham Members of
Provincial Parliament.
Carried
9.2 Christopher Harris, Town Clerk, Town of Whitby – Correspondence Number
2016-56 from Louis Antonakos, Mayor, Town of Carleton Place dated
February 10, 2016 – Resolution Infrastructure Funding
Resolution #GG-185-16
Moved by Councillor Neal, seconded by Councillor Hooper
That the following Town of Carleton Place resolution, endorsed by the Town of Whitby,
regarding Infrastructure Funding, be endorsed by the Municipality of Clarington:
Whereas the Province of Ontario recently scored applications for two major
infrastructure programs, the Small Communities Fund (SCF) and the Ontario
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Community Infrastructure Fund (OCIF) and ranked municipalities based on their
economic conditions and fiscal situations;
And Whereas some of the indicators used to score municipalities actually
penalize a municipality that has planned for future infrastructure needs by
establishing financial reserves;
And Whereas municipalities have little ability to alter their circumstances and
improve their score or ranking; and
Now Therefore Be It Resolved that the Town of Carleton Place hereby calls upon
Minister Jeff Leal to discontinue the use of the current evaluation criteria that
penalizes municipalities that plan to maintain their infrastructure and instead
distribute all future infrastructure grants to all municipalities utilizing a fair and
equitable formula.
Carried
10 Presentations
Presentations were considered earlier in the meeting after the delegation portion of the
agenda.
11 Engineering Services Department
No Reports for this section of the Agenda.
12 Operations Department
No Reports for this section of the Agenda.
Councillor Cooke chaired this portion of the meeting.
13 Emergency and Fire Services Department
13.1 ESD-002-16 Emergency Services Activity Report - 2015
Resolution #GG-186-16
Moved by Councillor Neal, seconded by Mayor Foster
That Report ESD-002-16 be received for information.
Carried
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Councillor Hooper chaired this portion of the meeting.
14 Community Services Department
14.1 CSD-006-16 Community Event Sponsorship Program
Resolution #GG-187-16
Moved by Councillor Partner, seconded by Councillor Cooke
That Report CSD-006-16 be received;
That the proposed Community Event Sponsorship Program and Application be
approved;
That the proposed amendments to the Community Grant Program as outlined in Section
2.2 of this report be approved;
That $5,000.00 from the 2016 Community Event Sponsorship account be transferred to
the 2016 Community Services Department, Community Development section budget to
be applied only to the assistance of funding a Canada Day celebration event located at
the Garnet B. Rickard Recreation Complex; and
That all interested parties listed in Report CSD-006-16 and any delegations be advised
of Council’s decision.
Carried
Councillor Traill chaired this portion of the meeting.
15 Municipal Clerk’s Department
15.1 CLD-006-16 Boulevard Maintenance By-law
Resolution #GG-188-16
Moved by Councillor Partner, seconded by Councillor Neal
That Report CLD-006-16 be received;
That the By-law attached to Report CLD-006-16 be passed; and
That all interested parties listed in Report CLD-006-16 and any delegations be advised
of Council’s decision.
Carried
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15.2 CLD-012-16 Appointment of a Pound Keeper
Resolution #GG-189-16
Moved by Councillor Partner, seconded by Councillor Cooke
That Report CLD-012-16 be received;
That Karen Minaker be appointed for a term ending December 31, 2018 or until a
successor is appointed to be a Pound Keeper for the Municipality of Clarington; and
That all interested parties listed in Report CLD-012-16 be advised of Council’s decision.
Carried
Mayor Foster chaired this portion of the meeting.
16 Corporate Services Department
The Corporate Services Report, COD-004-16 was considered during the Finance
Department section of the Agenda.
17 Finance Department
Resolution #GG-190-16
Moved by Councillor Neal, seconded by Councillor Traill
That Reports COD-004-16, FND-004-16, FND-005-16, and FND-006-16, be approved
on consent as follows:
16.1 COD-004-16 Recreation Software Replacement
That Report COD-004-16 be received;
That, under the single source provision of the Municipality’s Purchasing By-Law,
Council grant the Purchasing Manager the authority to negotiate an agreement with
ACTIVE Network for the provision of recreation registration and facility booking
software service; and
That the Purchasing Manager be authorized to execute the agreement with the
ACTIVE Network for the purchase, installation, migration and maintenance of
software required to replace the current CLASS program software used for
recreation management.
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17.1 FND-004-16 Annual Commodity Hedging Report – 2016
That Report FND-004-16 be received for information.
17.2 FND-005-16 Mayor and Council Remuneration and Expenses for 2015
That Report FND-005-16 be received for information.
17.3 FND-006-16 Annual Leasing Report – 2015
That Report FND-006-16 be received for information.
Carried
18 Solicitor’s Department
No Reports for this section of the Agenda.
19 Chief Administrative Office
No Reports for this section of the Agenda.
20 New Business – Consideration
20.1 Special Budget Meeting Structure
Resolution #GG-191-16
Moved by Councillor Neal, seconded by Councillor Hooper
That Staff be directed to prepare a report to the General Government Committee on the
structure of the Special Committee meeting for the budget, including having a separate
public meeting for the members of the public and organizations to make representations
on the budget.
Carried
20.2 Lighting in Solina Village
Resolution #GG-192-16
Moved by Councillor Neal, seconded by Councillor Cooke
That Staff be directed to investigate the lighting at the intersection in Solina Village, and
advise Council, by Memo, of the steps that can be taken to improve the safety at the
intersection.
Motion Withdrawn
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20.3 Tourism Metrics
Resolution #GG-193-16
Moved by Councillor Neal, seconded by Councillor Cooke
That Staff be directed to provide a report, for the May 9, 2016 General Government
Committee meeting, on establishing metrics for tracking the value received for the
Tourism Division budget.
Carried
20.4 Request to Amend the Procedural By-law
Resolution #GG-194-16
Moved by Councillor Neal, seconded by Councillor Partner
That Staff be directed to provide a report, for the May 9, 2016 General Government
Committee meeting, to consider amending the Procedural By-law such that, if a
member is declaring a conflict, that it be noted as an “Interest”; and
That Staff consider the procedure undertaken at the Region of Durham and other
municipalities.
Carried
20.5 A Gift of Art
Councillor Neal declared a pecuniary interest in the New Business item regarding A Gift
of Art, as a member of his family volunteers for this organization. Councillor Neal left
the room and refrained from discussion and voting on this matter.
Resolution #GG-195-16
Moved by Councillor Partner, seconded by Councillor Traill
That Staff be directed to reach out to A Gift of Art Board of Directors to see how we can
help them achieve their one-time $30,000 grant/loan request to Council to achieve their
goals.
Carried
Councillor Neal returned to the meeting.
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General Government Committee
Uar*wn Minutes
March 29, 2016
21 Unfinished Business
21.1 EGD-008-16 Bond Head Park Expansion and Transportation Improvements
[Referred from the February 16, 2016 General Government Committee
Meeting]
EGD-008-16, Bond Head Park Expansion and Transportation Improvements were
considered earlier in the meeting after the presentation portion of the Agenda.
22 Confidential Reports
22.1 Confidential Verbal Report from Frank Wu, Chief Administrative Officer,
Regarding a Property Matter
Closed Session
Resolution #GG-196-16
Moved by Councillor Neal, seconded by Councillor Hooper
That, in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the
meeting be closed for the purpose of discussing a proposed or pending acquisition or
disposition of land by the municipality of local board.
Carried
Rise and Report
The meeting resumed in open session at 3:25 PM with Mayor Foster in the Chair.
Mayor Foster advised that one item was discussed in "closed" session in accordance
with Section 239(2) of the Municipal Act, 2001 and no resolutions were passed.
23 Adjournment
Resolution #GG-197-16
Moved by Councillor Cooke, seconded by Councillor Hooper
That the meeting adjourn at 3:26 PM.
Carried
Mayor DeputyClerk
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