HomeMy WebLinkAboutWD-13-00
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THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
Date:
REPORT
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File # ~.
FEBRUARY 14, 2000 Res. #G:7A -70-00
Meeting:
Report No.: WD-13-00
By-Law #
Subject:
REQUEST TO UPGRADE BASEBALL FACILITY AT LORD ELGIN
PARK
Reeommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report WD-13-00 be received;
2. THAT the proposal from the Clarington Boys Slo-Pitch Association to upgrade the
baseball facility at Lord Elgin Park be approved;
3. THAT Municipal staff be authorized to install all of the materials provided by the
Association at the Municipality's expense;
4. THAT the application from the Clarington Boys Slo-Pitch Association for use ofthe
facility in the year 2000 be approved and that the Association be further advised that they
must apply for use of the facility on an annual basis as per current municipal policy; and
5. THAT the Clarington Boys Slo-Pitch Association be advised of Council's decision.
REPORT
1.0 ATTACHMENTS
No.1: Key Map
1131
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REPORT NO.: WD-13-00
PAGE 2
No.2: Correspondence received by the Public Works Department from the Clarington
Boys Slo-Pitch Association
No.3 Application form received from the Clarington Boys Slo-Pitch Association
2.0 BACKGROUND
2.1 On September 21,1999 the Public Works Department received correspondence from the
Clarington Boys Slo-Pitch Association (refer to Attachment No.2). The Association
proposes to pay for the costs of materials to upgrade the baseball diamond at Lord Elgin
Park provided that the Municipality pays for the cost of installation. The Association has
also requested that they be permitted use of the facility for the normal fees.
3.0 COMMENT
3.1 The Clarington Boys Slo-Pitch Association proposes to pay for the cost of players'
benches, additional fencing, a gravel infield and 2 garbage receptacles provided that the
actual installation be completed by the Municipality.
3.2 Lord Elgin Park is located on Fourth Street in Bowmanville and is situated adjacent to
Lord Elgin School. The park contains I baseball diamond, a playground area and teunis
courts. There is also a baseball diamond at the adjacent Lord Elgin School.
3.3 The existing baseball diamond consists of a backstop and a grass playing surface, without
a gravel infield. Due to the lack of a proper playing surface the existing diamond is used
only on a limited basis.
3.4 The Association has allocated $6,000 to cover the cost of materials to upgrade the
existing ball diamond. They have requested that the Municipality provide labour for the
actual installation.
1132
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REPORT NO.: WD-13-00
PAGE 3
4.0 CONCLUSIONS AND RECOMMENDATIONS
4.1 Based on the above it is concluded that the proposal by the Clarington Boys Slo-Pitch
Association will provide a cost effective means of creating one additional baseball
facility that can be utilized on a full time basis. It is therefore recommended that the
proposal to upgrade the facility be approved and that municipal staff be authorized to
perform the required installation. It is further recommended that the application
submitted by the Association for the use of the facility in the year 2000 be approved.
4.2 The Public Works Department involvement in this project will be accounted for in the
preparation of the Department's 2000 Capital and Current Budgets.
Respectfully submitted,
Reviewed by,
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Stephen A. Vokes, P. Eng.,
DrrecrorofPublicWorks
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Franklin Wu,
Chief Administrative Officer
BM*SA V*ce
04/02/00
C1arington Boys Slo-Pitch
C/o Donna Lucas-Astley
3 Chantel Court
Bowmanville, ON
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[DRAWN BY: J.R.M ~ATE: FEB. 2000
· REPORT WD-13-00
ATTACHMENT NO.1
10/15/99
09:03
STEVES DIESEL ~ 905 623 9282
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September 21, 1999
Philip Broome
Supervisor of Public Works
Bowmanville, Ontario
Dear Mr. Broome;
Further to our discussion earlier this summer Clarington Boys Slo- Pitch Association is eager to
enter into a partnership with the Municipality of Clarington whereby the Association agrees to pay
for the materials necessary to upgrade the west baseball diamond at Lord Elgin School in the
north end of Bowmanville.
As of September 21, 1999, the Association is willing to contribute $6,000.00 for such upgrades as
a pair of benches. fencing on both sides of the diamond, playing surface, and 2 garbage cans if the
Municipality agrees to provide the labour to install these upgrades.
It will also be the intention of the Association to contnbute more money in the year 2000 for the
addition of two 5 tier bleachers.
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The Association would be pleased to provide a plaque for this diamond stating that the boys are
enjoying this facility due to a co-operative effort by both the Municipality of Clarington and the
Clarington Boys Slo-Pitch Association.
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Our Association expects to have first choice in using the facility next year and in sub$tlQuent years
and agrees to pay the usual rental fees to maintain upkeep of the diamond.
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Would you please send us a written quote stating the cost of the materials used for this upgrade
for our records.
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ATTACHMENT NO.: 2
REPORT NO.: WD-13-00
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Sincerely,
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Pete Nildaus
Co-Chair
Clarington Boys Slo-Pitch Association
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DOlBla Lucas-Astley
Co-Chair
Clarington Boys Slo-Pitch Association
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Isabelle Goodfellow
Treasurer
Clarlngton Boys Slo.Pitch Association
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