HomeMy WebLinkAboutCOD-062-04
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REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date:
December 6, 2004
Report #:
COD-062-04
File #
f<C6 -Ii /-,PIJ - 6fYf-oL(
By-law #
Subject:
Request for Proposal RFP2004-3 - Business Plan for the Brian McFarlane
Museum
Recommendations:
It is respectfully recommended to Council the following:
1. THAT Report COD-062-04 be received;
2. THAT the proposal received from Deloitte & Touche, Toronto, Ontario being the most responsive
bidder meeting all terms, conditions and specifications of request for Proposal RFP2004-3 be
awarded the contract for the provision of a Business Plan for the Brian McFarlane Museum at an
estimated cost of $59,750.00 plus GST; and
3. THAT the funds be provided from the 2004 Professional Fees Reserve account # 100-00-000-
00000-2926, FORTHWITH.
Submitted by:
,/
M-t-C;P-
arie Marano, H.B.Sc., C.M.O.
or of Corporate Services
Reviewed by'
ran lin Wu,
Chief Administrative Officer
-~
o eph Caruana,
Irector of Community Servi s
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COD.062.()4
Page 2
BACKGROUND AND COMMENT
A request for proposal was publicly advertised and issued with bid documents being
issued to twenty nine firms. The following is a tabulation of bids submitted:
Catalyst Consulting
Callandar, Ontario
$15,600.00
(Incomplete)
Deloitte & Touche
Toronto, Ontario
$59,750.00
Representatives from the Community Services Department and
and scored each proposal based on the following criteria:
~ Previous Experience
~ Previous Team Experience
~ Experience of Key Personnel
~ Price
~ Ability to Complete the Project on Schedule
~ Completeness of Proposal
~ Approach to the Study
Purchasing reviewed
The scores were then compiled with the proposal from Deloitte & Touche receiving the
highest score. Deloitte & Touche provided the most comprehensive proposal overall,
which includes the following services:
~ Market Research
~ Business Plan
~ Marketing Strategy
~ Locational Review
~ Implementation Plan
~ Final Report
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COD-062-04 Page 3
The proposal submitted by Catalyst Consulting was reviewed and rated but was
deemed to be incomplete.
The evaluation team met wilh representatives of Deloitte & Touche to gather additional
information and clarification of points contained in the proposal including past
experience. Staff was impressed with the coverage of the proposed services and the
proponent's experience with similar projects. These included the Bobby Orr Hall of
Fame in Parry Sound, a First Nation's museum in Jasper, Alberta plus many sports and
recreation facilities, tourism attractions and information centres.
Deloitte & Touche has also had a successful working relationship with Barry Bryan
Associates, the architect for the Brian McFarlane Museum project.
Funding for this project has not been specifically provided in the 2004 budget; however,
funds are available in the Professional Fees Reserve, account number 100-00-000-
00000-2926, to cover this expense.
The Director of Finance has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to the department needs, specifications, etc.
can be directed to the Director of Community Services.
Given the large number of documents issued and the low number of firms responding
staff contacted some firms to determine why they did not bid. Although all responses to
the inquiry have not been received, staff has learned that there are only a few firms Ihat
would normally undertake this type of project. In addition, there were a number of
similar projects issued by other agencies at the same time this RFP was open for
consideration and the qualified firms were selective in the projects that they were willing
to bid on.
It is therefore recommended that the proposal received from Deloitte & Touche to
provide the Business Plan for the Brian McFarlane Museum be accepted.
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COD-062-04
Page 4
.
Due to the urgent nature of this project, forthwith approval is requested to ensure that
key segments of the Business Plan have been identified as critical in the design process
and conveyed to the architect. Provided this project commences on December 7, 2004,
the completion date of February 15, 2005 is achievable and this schedule coincides with
the Architect's schedule.
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